2008-29
RESOLUTION NO. 2008-29
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO
ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR
2008/09 TO 2012/13 AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years 2008/09 to
2012/13, attached hereto was presented and recommended to the City Commission of the City of
Aventura by the City Manager as a long term plan of proposed capital expenditures, the means
and methods of financing the projects and an action plan for the implementation of the projects;
and
WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement
Program to address Beautification and Parks, Transportation, Drainage and Infrastructure
Improvements, Public Buildings and Facilities, Information Technology and Capital Equipment
Purchase and Replacement which represents a commitment by the community toward
achievement and maintenance of a desirable high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement
Program which adopts a sound financing plan.
WHEREAS, the City Commission has reviewed the Capital Improvement Program
document at a public meeting of the City Commission and wishes to adopt said document in
concept.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle, subject to
annual revisions and authorization, the City of Aventura Capital Improvement Program document
for fiscal years 2008/09 to 2012/13 attached hereto and incorporated herein as specifically as if set
out at length herein.
Section 2. The City Manager be and the same is hereby authorized to do all things
necessary and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing resolution was offered by Commissioner Joel, who moved its adoption. The
motion was seconded by Vice Mayor Auerbach, and upon being put to a vote, the vote was as
follows: Commissioner Bob Diamond yes
Commissioner Teri Holzberg yes
Commissioner Billy Joel yes
Commissioner Michael Stern yes
Commissioner Luz Urbaez Weinberg yes
Vice Mayor Zev Auerbach yes
Mayor Susan Gottlieb yes
Resolution No. 2008-1..9
Page 2
PASSED AND ADOPTED this 3rd day of June, 2008.
APPROVED~L~NCY
CIT~NEY
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City of A ventura
Capital Improvement Program
2008/09 - 2012/13
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CAPITAL IMPROVEMENT PROGRAM
2008/09 -2012/13
CITY OF AVENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Com missioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Com missioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, City Clerk
Joanne Carr, Planning Director
Mariano Fernandez, Building Director/Official
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Aim, Principal
Brian K. Raducci, Finance Support Services Director
City of
A ventura
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Oflice of the City Manager
The Honorable Mayorand
Members of the City Commission
CityofAventura
AventLr8, Florida 33180
Enclosed herein is the proposed City ct Aventura (1I1e Tity") Capta
Improvement Program (CIP) fC( the fiscal period October 1, 2008 ttlrough
September 30,2013 and thJ propJsed Capital Budget fC( the Fiscal period
October 1,2008through September30, 2009
The primary goal of the CIP is to develop along-term plan of proposed capita
expenditures, the means am methods of financing, md a schedule of priorities
for implementatioo It is importart to stress thet ttle CIP is a planning tool to
evaluate infrestructureneeds of the City as well as the financial cap abilities of the
City In order to determire the impact of the CIP on the City's future operating
budget, the City Commission andresioonts will be provided with the beref its ofa
CIP oocumentwhich serves as a point of reference am includes an estimated
IDng-termbudgetplan
Atthis point in the City's history, the need fC(majorcapital imp:ovementfunding
has decreased due to a very ambitious schecl.ile of completing major commurity
facilities and infrastructure projects during the past li>ie~e years since the
incorporetion ofttle City Tlis document represents an LIldate of the CIPthat
was C(iginally prepared for the five-year cycle of 2007 to 2012 Tha update
process is important for the CIP to become a corti wing and ongoing
planning/implementation process The lest four years of last year's pr()]ram
were reevaluated in light of unanticipated needs, cost revisions, rew project
priorities and the financial condition of the City Inaddition,theCIPwasupdated
to add new projects in the fifth year (2012/13) to complete the cycle Projects
inclLded within the framework of thJ pro!]am were based on input from
COOlmissiooers,staff,Cityconsultantsmdcitizens
The following represents tha significmt revisions or modifications to the
proposed CIP compared to the prior document
. Updated the Arts & Cultural Center Project description and budget.
. Added Country Club Drive (Northbound) Road Resurfacing project -
$750,000.
. Updated NE 19151 Street Traffic Improvements budget - $507,000.
. Updated NE 183rd Street Traffic Improvements budget - $500,000.
. Added NE 1991h Street/West Country Club Drive right turning lane -
$182,000.
. Added Charter School Classroom Expansion Project - $1 ,600,000
The proposed 2008 - 2013 CI P includes 28 projects in five (5) functional
categories with a total value of $18,793,742. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (3%), Transportation, Drainage and
Infrastructure Improvements (26%), Capital Equipment Purchase and
Replacement (15%), Information/Communication Technology (16%) and Public
Buildings and Facilities Improvements (40%).
Major emphasis was placed on the following projects:
. Arts & Cultural Center
. Charter School Classroom Expansion
. Transportation and Traffic Improvements
. Stormwater Drainage Improvements
$5,700,000
1,600,000
1,189,000
1,000,000
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
transportation improvements and many other community enhancements continue
to exhibit our commitment to excellence and professionalism. This document
serves many purposes. Importantly it serves as an aid to the residents in
providing a better understanding of the City's long-term capital needs and how
the City intends to meet these demands. It also details our continuing effort to
address the needs and concerns of our citizens while making prudent financial
decisions which contribute to the City's long term financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2008 - 2013 Capital Improvement Program:
1. Hold a workshop meeting to review the CIP document in May.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document,
by resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
Respectfully submitted,
E~. so~
City Manager
CAPITAL IMPROVEMENT PROGRAM
2008 - 2013
HIGHLIGHTS
. Includes the construction of an Arts and Cultural Center that could be utilized to host a
variety of performing arts and cultural programming for all age groups. This project will
be constructed adjacent to the Community Recreation center.
. Road maintenance projects that total $2,645,000 to resurface asphalt and enhance
safety are included for Williams Island Road, NE 190th Street, Hospital District, NE 29th
Avenue, NE 34th Avenue NE 18ih Street, NE 185th Street, NE188th street and the
northern portion of Country Club Drive.
. Ten new classrooms will be constructed for the 2009/10 school year at the Charter
School to meet the State class size amendment requirements
. Utilizes a stormwater utility program to maintain drainage systems throughout the City.
A total of $1,000,000 has been earmarked during the five-year period.
. Continues the implementation of Biscayne Boulevard intersection improvements for NE
183rd Street and NE 1915t Street as well as the addition of a right-hand turn lane at
Country Club Drive and NE199th Street at a cost of $1,189,000.
. Provides the necessary equipment to continue to provide high quality and effective
police services.
. Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
. Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2008 - 2013
TABLE OF CONTENTS
INTRODUCTION
Purpose of the Capital Improvement Program
Legal Authority
Development of the Capital Improvement Program
Capital Improvement Program Policies
Preparing the Capital Budget
Locating a Specific Capital Project
Reading the Program Schedules
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
Summary of Major Programs
Summary of Proposed Appropriations by Funding Source
Summary of Project by Location and Year
FUNDING PLAN
Introduction
Debt vs. Pay-As-You-Go Financing
Required Separation of Funding Sources
Summary of Financing Plan Model
Proposed Financing Plan General Fund
Proposed Financing Plan Transportation Fund
Proposed Financing Plan Park Development Fund
Proposed Financing Plan Stormwater Utility Fund
PAGE
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2
2
3
4
4
5
7
7
7
9
11
11
12
13
14
18
19
20
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements
Transportation, Drainage and Infrastructure Improvements
Public Buildings and Facilities Improvements
Information/Communications Technology
Capital Equipment Purchases and Replacements
23
30
37
41
49
INTRODUCTION
City of A ventura
INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long-range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2008-2013
Page 1
City of A ventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 2008 - 2013. A CIP Preparation Manual and related
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Support
Services Director and City Manager and were incorporated into the CIP document. At
this point, the proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2008-2013
Page 2
City of A ventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 7.5% of the annual General Fund revenue.
Capital Improvement Program 2008-2013
Page 3
City of A ventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five-year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Support
Services Director and City Manager and, if approved by the City Manager, a budget
amendment is presented to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communication Technology (ICT)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI-1-CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2008-2013
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City of A ventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2008-2013
Page 5
Capi1:al Improvemen1: Program 2008-2013
Ci1:y of Aven1:ura
OVERVIEVV
Page G
City of Aventura
OVERVIEW OF RECOMMENDED PRo.JECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2008 - 2013 CIP includes 28 projects in five (5) functional categories with
a total value of $18,793,742. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (3%),
Transportation, Drainage and Infrastructure Improvements (29%), Capital Equipment
Purchase and Replacement (15%), Information/Communication Technology (16%) and
Public Buildings and Facilities Improvements (40%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2008/09 2009/10 2010/11 2011/12 2012/13 TOTAL
Beautification &Parks Facilities $ 83,000 $ 13,500 $ 445,600 $ 66,500 $ 15,250 $ 623,850
Transportation, Drainage & 1,374,000 1,015,000 000,000 695,000 950,000 4,834,000
Infrastructure
Public Buildings & Facilities 6,905,500 700,000 0 0 0 7,605,500
Information/Communication 724,500 709,220 482,008 469,869 529,304 2,915,701
Technology
Capital Equipment 479,000 664,260 647,960 520,371 502,300 2,814,691
Totals $ 9,566,000 $ 3,101,980 $ 2,376,368 $ 1,751,740 $ 1,996,854 $ 18,793,742
Capital Improvement Program
2008/09 - 2012/13
Summary By Function
Capital
Equipment
15%
Beautification &
Parks Facilities
3%
Transportation
Drainage &
Infrastructure
20%
Infonnation
Technology
16%
Public Buildings
40%
Capital Improvement Program 2008-2013
Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2008/09 - 2012/13
SummaryByFundingSource
Funding Source 2008109 2009/10 201CW11 2011/12 2012/13 TOTAL
General 3,021,000 1,913,900 1,470,368 959,240 948,854 8,314,242
StormwaterUtility 200,000 200,000 200,000 200,000 200,000 1,000,000
Parks Development 70,000 250,000 320,000
Charter School 1,690,000 123,000 106,000 97,500 98,000 2,114,500
County GOB Proceeds 4,100,000 0 4,100,000
Transportation Fund 485,000 615,000 600,000 495,000 750,000 2,945,000
$ 9,566,000 $ 3,101,900 $ 2,376,368 $ 1,751,740 $ 1,996,854 $ 18,793,742
The proposed funding plan involves a commitment to "pay as you go" annual
appropriations established in yearly budgets and does not include additional long term
debt
Funding Source Summary
General
47%
Stormwater Utility
50Parks
Development
2%
Charter School
11%
Transportation
17%
County GOB
Proceeds
24%
Capital Improvement Program 2008-2013
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City of A ventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2008/09 - 2012/13
Summary By Location
Location
Founders Park Improvements
Arts & Cultural Center
Charter School Classrooms
Country Club Drive Tennis Court
NE 191 Street
Traffic Improvements
NE 190th Street Improvements
Hospital District
Williams Island Road
NE 34th Avenue
NE 29th Avenue
NE 187th Street
NE 185th StreetlNE 31th Avenue
NE 188th Street2011/12
Country Club Drive
Community Center Improvements
Beautification Transportation
Improvements Improvements
2008109
2008-2010
2008109
2009/10
2008-2010
2010/11
2010/11
2010/11
2011/12
2011/12
2012/13
Drainage Park Facilities
Improve Improve Improve
2010-2011
2008-2010
2008109
2008109
2008109
2008109
Capital Improvement Program 2008-2013
Page 9
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Capital Improvement Program 2008-2013
City of Aventura
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FUNDING PLAN
Page 10
City of A ventura
FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CI P itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
1. A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five-year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
Capital Improvement Program 2008-2013
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City of A ventura
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CI P.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Park Development Fund
Capital Improvement Program 2008-2013
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City of A ventura
5. Stormwater Utility Fund
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total
five year amount of $18,793,742. No additional debt is recommended.
2. Adjusts property tax revenues based on recently enacted tax reform proposals by
the State Legislature.
Capital Improvement Program 2008-2013
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City of A ventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay-as-you-go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 1 presents a five-year projection of resources which will be available for General
Government Services. Unless shown by an asterisk (*), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2007/08 fiscal year.
Revenue descriptions followed by an asterisk (*) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five-year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
Capital Improvement Program 2008-2013
Page 14
City of A ventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
200712008 200812009 2009110 2010111 2011112 2012113
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $15,765,236 14,758,236 $14,979,610 $15,279,202 $15,584,786 $15,896,481 (,)
FPL FRANCHISE FEES 2,406,000 3,306,706 3,372,840 3,440,297 3,509,103 3,579,285 (b)
FPL FRANCHISE FEES Back Payment 550,000
FRANCHISE FEES 453,000 469,000 483,070 497,562 512,489 527,864 (e)
UTILITY TAXES 6,127,000 6,399,000 6,590,970 6,788,699 6,992,360 7,202,131 (d)
CITY BUSINESS LICENSES 650,000 715,000 722,150 729,372 736,665 744,032 (e)
BUILDING RELATED REVENUE 1,310,000 800,000 500,000 500,000 500,000 500,000 (f)
STATE SHARED REVENUES-UNRESTRICTED 473,500 374,190 387,287 400,842 414,871 429,392 (g)
HALF CENT SALES TAX 1,800,000 1,854,000 1,918,890 1,986,051 2,055,563 2,127,508 (h)
CHARGES FOR SERVICES 1,090,000 1,081,000 1,168,835 1,259,744 1,303,835 1,349,470 (i)
FINES AND FORFEITURES 226,500 356,000 366,680 377,680 389,011 400,681 (j)
MISC. REVENUES 70,000 75,000 70,000 70,000 70,000 70,000
INTEREST ON INVESTMENTS 550,000 700,000 724,500 749,858 776,103 803,266
COUNTY BUSINESS TAX 30,000 45,000 45,000 45,000 45,000 45,000
TOTAL CURRENT YEAR REVENUES $31,501,236 $30,933,132 $31,329,831 $32,124,306 $32,889,785 $33,675,109
TRANSFERS FROM E911 FUND 51,000 52,785 54,632 56,545 58,524 60,572
TRANSFERS FROM SCHOOL FUND 30,000 31,050 32,137 33,262 34,426 35,631
TOTAL AVAILABLE 31,582,236 31,016,967 31,416,600 32,214,112 32,982,735 33,771,311
NOTES TO ASSUMPTION OF PROJECTIONS
(a) After a reduction of $1 ,000,000, due to property tax reforms and lower assessed values,
Ad Valorem Tax revenues are estimated to grow at the rate of 1.5% to 2% in future
years.
(b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year after adjustment in 2008/09.
(f) Building related revenues will decrease beginning in 2008/09 and level off at $500,000
per year.
(g) State shared revenues will grow at the rate of 3.5% per year.
(h) Half-cent sales tax will grow at the rate of 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
UJ Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2008/09.
Capital Improvement Program 2008-2013
Page 15
City of A ventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2007108 2008109 2009110 2010111 2011112 2012113
City Commission $115,404 $ 118,866 $ 122,432 $ 126,105 $ 129,888 $ 133,784
Office of the City Manager 845,152 900,000 972,000 1,049,760 1,133,741 1,224,440
Finance Support Services 820,279 815,000 872,050 933,094 998,410 1,068,299
Information Technology 719,712 777,289 839,472 906,630 979,160 1,057,493
Legal 280,000 280,000 285,600 291,312 297,138 303,081
City Clerk 259,965 270,000 288,900 319,123 341,462 375,364
Public Safety 12,372,193 13,361,968 14,564,546 15,729,709 16,988,086 18,347,133
Arts & Cultural Center 100,000 225,000 238,500 255,195 273,059
Community Development 1,643,469 1,467,000 1,313,700 1,405,659 1,504,055 1,409,339
Community Services 4,161,763 4,250,000 4,590,000 4,957,200 5,353,776 5,782,078
Non - Departmental 1,661,000 1,730,000 1,868,400 2,017,872 2,179,302 2,331,853
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 22,878,937 $ 24,070,123 $ 25,942,099 $ 27,974,963 $ 30,160,212 $ 32,305,923
General Fund Transfer to 1999 Debt Service 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000
General Fund Transfer to 2000 Debt Service 485,000 491,000 491,000 491,000 491,000 491,000
General Fund Transfer to 2002 Debt Service 400,000 402,000 402,000 402,000 402,000 402,000
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,250,000 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
TOTAL PROJECTED EXPENDITURES $ 25,128,937 $ 26,328,123 $ 28,200,099 $ 30,232,963 $ 32,418,212 $ 34,563,923
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase between 5. % to 7.8% during the five
year period.
Capital Improvement Program 2008-2013
Page 16
City of A ventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2008/09 2009/10 2010/11 2011/12 2012/13
TOTAL PROJECTED AVAILABLE RESOURCES $31,016,967 $31,416,600 $32,214,112 $32,982,735 $33,771,311
PROJECTED OPERATING EXPENDITURES 24,070,123 25,942,099 27,974,963 30,160,212 32,305,923
DEBT SERVICE REQUIREMENTS 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
SUBTOTAL - EXPENDITURES 26,328,123 28,200,099 30,232,963 32,418,212 34,563,923
BALANCE 4,688,844 3,216,501 1,981,149 564,522 (792,611)
BEGINNING CIP RESERVE 20,188,844 20,383,545 20,450,714 19,544,868 17,793,017
Less CIP APPROPRIATIONS 3,021,800 1,913,980 1,470,368 959,240 948,854
BALANCE IN CIP RESERVE - END OF YEAR 17,167,044 18,469,565 18,980,346 18,585,628 16,844,163
$40,000,000
$35,000,000 ....-=
.....~ -
~ - - -
- .. .......
... - - ~ - - ...
$30,000,000
-- .. .
- ...
$25,000,000
$20,000,000
-
$15,000,000
- - Reve nues
$10,000,000 - Expenditures r-
----CIP
$5,000,000 Fund Balance
-~---~-- -----------
. - _. - _. - - -- - -. - -.-
$0 , . .
2008/09 2009/1 0 2010/11 2011/12 2012/13
Capital Improvement Program 2008-2013
Page 17
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
City of A ventura
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
REVENUES
LOCAL OPTION GAS TAX
SALE OF PROPERTY OR ROW
INTEREST EARNINGS
STATE SHARED REVENUES-RESTRICTED
CARRYOVER
COUNTY TRANSIT SYSTEM SURTAX
TOTAL REVENUES
EXPENDITURES
Maintenance Operating Expenditures
Transit Services
TOTAL EXPENDITURES
Total For Capital
CAPITAL EXPENDITURES
Project Title
Transportation System and Traffic Improveme
Road Resurfacing Program
TOTAL CAPITAL EXPENDITURES
Balance
Capital Improvement Program 2008-2013
200712008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013
480,000
1,900,000
10,000
175,000
170,000
955,000
3,690,000
677,000
366,000
1,043,000
2,647,000
2006/2007
2,387,000
260,000
495,000
o
10,000
180,000
o
983,000
1,668,000
704,080
380,640
1,084,720
583,280
2007/2008
485,000
512,325
10,000
186,300
98,280
1,012,490
1,819,395
732,243
395,866
1,128,109
691,286
2008/2009
o
300,000
530,256
10,000
192,821
76,286
1,042,865
1,852,228
761,533
411,700
1,173,233
678,995
2009/2010
600,000
548,815
10,000
199,569
78,995
1,074,151
1,911,530
791,994
428,168
1,220,162
691,367
2010/2011
o
495,000
568,024
10,000
206,554
196,367
1,106,375
2,087,321
823,674
445,295
1,268,969
818,352
2011/2012
o
o
315,000
$ 2,647,000 $ 485,000 $ 615,000 $ 600,000 $ 495,000 $ 750,000
750,000
$
- $ 98,280 $ 76,286 $ 78,995 $ 196,367 $ 68,352
Page 18
City of A ventura
PROPOSED FINANCING PLAN
PARK DEVELOPMENT FUND
The Park Development Fund is used to account for revenues specifically earmarked for
capital improvements to the City's park system. Impact fees from new development
become a funding source for future park development plans. For purposes of this five-
year plan, impact fees will be utilized to assist in funding the Waterways Dog Park
improvements and Veterans Park modifications.
Table 5
Recap of Available Resources and Proposed Appropriations
Park Development Fund
CIP 2008/09 - 2012/13
Revenues
Carryover
2008/09
$70 000
Total Available Resources for CIP
70,000
Proposed Appropriations
$70 000
Balance
$0
Capital Improvement Program 2008-2013
Page 19
City of A ventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
The City has recognized the need and importance of taking a proactive approach
toward stormwater management. The stormwater drainage improvements contained in
the five-year Capital Improvement Program were based on a complete survey of all
areas of the City conducted by the Community Services Department together with the
City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five-year period.
A total of $1,000,000 worth of stormwater drainage projects will be completed during the
five-year period. The monthly rate charged to users per unit was $2.50 for 2007/08. It
is not recommended that the fee be increased during the next five (5) years.
DADE COUNTY MUNICIPAL STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
Capital Improvement Program 2008-2013
Page 20
City of A ventura
TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUNO
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Customer Data:
Projected No. of Billable ERUs (1) 28,928 29,217 29,509 29,805 30,103 30,404
Monthly Rate Per ERU $2.50 $2.50 $2.50 $2.50 $2.50 $2.50
Revenues:
Gross Stonnwater Utility Billings (2) $867,840 $876,518 $885,284 $894,136 $903,078 $912,109
Less: Un collectibles (3) -26,035 -35,061 -35,411 -35,765 -36,123 -36,484
Carry Over of Surplus 38,907 0 225,458 442,690 651,115 850,127
$ 880,712 $ 841 ,458 $ 1,075,330 $ 1,301,061 $ 1,518,070 $ 1,725,751
Operating Expenses: (4) 400,000 416,000 432,640 449,946 467,943 486,661
Available for CIP & Debt Service $ 480,712 $ 425,458 $ 642,690 $ 851,115 $ 1,050,127 $ 1,239,090
Annual CIP Expenditures: 360,000 200,000 200,000 200,000 200,000 200,000
Annual Surplus/(Deficit): $ 120,712 $ 225,458 $ 442,690 $ 651,115 $ 850,127 $ 1,039,090
NOTES TO ASSUMPTION OF PROJECTIONS
(1) Projected to grow at an annual rate of 1.5%.
(2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized.
(3) Equals 4% of Gross Stormwater Utility Billings in Year ShoWl.
(4) Includes Operation and Maintenance, Engineering,Administration, Review of Existing Account Data Costs.
Projected to continue to grow at an annual rate of 4%.
Capital Improvement Program 2008-2013
Page 21
Capital Irnp.-overnent P.-og.-arn 2008-2013
City of Aventu.-a
PRO,",ECT
DESCRIPTIONS
Page 22
City of A ventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park
system and recreational facilities. There are three (3) projects in the CIP, which total
$623,850. Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
. Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
. Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
. Provide exercise/walking paths to enhance the physical well being of
residents.
. Provide recreational facilities on the basis of 2.75 acres per 1 ,000 population.
. Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the five-year CIP on an annual basis.
. Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
. Provide for adequate security measure including limited access facilities.
. Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
. Employ vandal-resistant equipment and facilities.
. Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2008-2013
Page 23
City of A ventura
Goal: Protect and preserve environmentally sensitive land and water areas.
. Preserve and enhance open space with environmental impact.
Existina Facilities
There is 30.5 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities is
scheduled to open in spring 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community/Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 3151 Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; landscaping with shade trees and a .5 acre
pet exercise area. This site is scheduled for redesign in 2008 that consists of modifying
the park by removing the dog play area and expanding the children's play area and
adding a restroom facility.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Capital Improvement Program 2008-2013
Page 24
City of A ventura
Proiect Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
1 999/00, 2000/01 , 2001/02
2005/06
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1 998/99
1998/99
1998/99, 2004/05
1998/99
1998/99
1 998/99
1998/99
1 999/00
1999/00, 2001/02, 2002/03
2003/04, 2005/06
1999/00
1 999/00
2001/02
2001/02
2000/01
2001/02
2003/04
2001/02
2002/03
2002/03,2003/04
2002/03
2003/04
2003/04, 2004/05
2003/04
2005/06
2005/06
2005/06
2006/07,2007/08
2006/07
2006/07
2007/08
2007/08
Aventura Blvd Beautification Improvements
Northern Entrance Beautification Improvements
Aventura Founders Park Development
Country Club Drive Exercise/Walking Path Improvements
NE 183rd Street Beautification Improvements
NE 34th Avenue Beautification Improvements
Library Landscaping Project
Huber Tract Open Space Land Purchase
NE 20ih Street Beautification Improvements
Country Club Dr. Exercise Path Safety Improvements
NE 190th Street Beautification Improvements
Biscayne Boulevard Phase I Beautification Improvements
FEC Landscape Buffer
NE 191 5t Street Beautification Improvements
Waterways Park Improvements
Founders Park Improvements
Biscayne Boulevard Phase II Beautification Improvements
NE 185th Street & NE 28th Ave Beautification Improvements
NE 213th Street Beautification Improvements
Aventura Blvd. Entrance Features
Community/Recreation Center Conceptual Design
Community Recreation Center Development
Expanded Waterways Park Purchase
Biscayne Boulevard Phase II Beautification Improvements
Country Club Drive Beautification Improvements
Newspaper Racks
NE 188th Street Beautification Improvements
Yacht Club Way Beautification Improvements
William Lehman Causeway Beautification Improvements
Veterans Park Development
Waterways Park Design
Founders Park Parking Lot Expansion
NE 20ih Street Swale Beautification Improvements
Waterways Park Development
Splash pad Addition to Founders Park
Miami Gardens Drive Beautification Improvements
Waterways Dog Park Development
Veterans Park Modifications
Capital Improvement Program 2008-2013
Page 25
City of A ventura
Park Facilities/Open Space Recreation
The City's estimated current population is 30,000. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 82.50 acres. In calculating the number of recreation
acres the City has available for use by residents, public private, golf courses and
marinas are accounted for at a different degree depending on accessibility to citizens of
the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 115. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 30.5 park/open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY
Public Recreation Areas
C Don Soffer ExerciseNValking path
C Arthur I Snyder Memorial Park
N Veterans Park
N Waterways Park
N Waterways Dog Park
N Aventura Founders Park
ACRES
APPLICABLE ACRES
Public Recreation Subtotal
5.5
3.5
2.0
7.0
1.5
11.0
30.5
5.5
3.5
2.0
7.0
1.5
110
30.5
Private Recreation Areas
Private Recreation Sites
Marina Complexes
Golf Courses
Private Recreation Subtotal
63.61
940
203.17
276.18
31.81
2.35
50.79
84.95
Total Recreation Areas
C = Community Park
N = Neighborhood Park
306.68
115.45
Citywide Beautification Proaram
In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks.
Capital Improvement Program 2008-2013
Page 26
City of A ventura
With this Beautification Program, the City Commission has fulfilled its long-term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida." The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete.
In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,000
to respond to damage from hurricanes experienced in 2005.
The following areas have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Aventura Boulevard, Northern City Entrance, NE 20ih Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 1915t Street, NE 29th Avenue, NE 18ih
Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape
Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way,
William Lehman Causeway, NE 20ih Street Swale, 2006 Citywide Hurricane
Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard
Median (NE 209-212 St).
Fundina Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget
$623,850
Fundina:
General Fund
Park Impact Fees
$553,850
70,000
Capital Improvement Program 2008-2013
Page 27
City of A ventura
TABLE 1
PROPOSED BEAUllFICATlON AND PARK FACILlTlES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09 - 20012/13
SUMMARY BY YEAR
CIP # ProJect Title Dept # 2008/09 2009/10 2010/11 2011/12 2011/12 Total
BP1
Founders Park Improvements
cs
$ 431,600 $
52,000
$ 483,600
BP'
Country Club Tennis Court Impro\e.
cs
70,000
70,000
BP'
Citywide Beautification Improvements
cs
13,000
13,500
14,000
14,500
15,250
70,250
Totals
$
83,000 $
13,500 $ 445,600 $
66,500 $
15,250 $ 623,850
TABLE 2
PROPOSED BEAUllFICATlON AND PARK FACILlTlES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09 - 20012/13
FUNDING PLAN
Impact General
CIP # Project Title Dept # Total Fees Fund
BP1
Founders Park Improvements
cs
483,600
483,600
BP'
Country Club Tennis Court Impro\e.
cs
70,000
70,000
BP'
Citywide Beautification Improvements
cs
70,250
70,250
Totals
623,850 $
70,000 $ 553,850
Capital Improvement Program 2008-2013
Page 28
City of A ventura
PROPOSED PROJECTS
1 -CS
Founders Park Improvements
2010/11 $431,600 2011/12 $52,000
This project consists of maintenance projects, replacing and updating playground
equipment.
2010/11
Replace Playground Equipment
Playground Covers
Pour in Place Surfacing
$145,600
26,000
260,000
20,800
31,200
2011/12
Replace Exercise Equipment
Pour in Place Surfacing
4-CS
Citywide Beautification Improvements
2008/09 $13,000 2009/10$13,500 2010/11 $14,000
2011/12 $14,500 2012/13 $15,250
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission.
2008/09
Purchase Benches and Trash Cans
$13,000
13,500
14,000
14,500
15,250
2009/10
Purchase Benches and Trash Cans
2010/11
Purchase Benches and Trash Cans
2011/12
Purchase Benches and Trash Cans
2012/13
Purchase Benches and Trash Cans
4-CS
Country Club Drive Tennis Court Improvements
2008/09 $70,000
This project involves improvements to the tennis facilities that the City leases from the
Fairmont Country Club. The improvements include tennis court renovations,
windscreens, fencing, water fountain, shade awnings and trash facilities.
Capital Improvement Program 2008-2013
Page 29
City of A ventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting and other
infrastructure improvements. There are three (3) improvement projects in the Capital
Improvement Program, which total $4,834,000. Special emphasis was given to
correcting drainage deficiencies, road resurfacing, implementing recommendations
made by the Traffic Advisory Board and addressing maintenance considerations.
The projects outlined in this section have been developed based on a survey of all
areas of the City, with respect to the improvement items, by the Community Services
Department; City's consulting engineer and staff. The projects were prioritized
according to the urgency of the improvements needed and age of the areas to be
improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
. Coordinate area-wide storm water developments with major street improvements.
. Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
. Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
. Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
. Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
. Implement improvements to meet safety standards.
. Improve safety by installing street lighting on all appropriate public roadways.
Capital Improvement Program 2008-2013
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City of A ventura
. Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
. Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
. Implement the recommendations of the City's Traffic Advisory board and its Traffic
consultant.
Existina Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 2ih Court
NE 28th Place NE 28th Avenue
NE 29th Avenue NE 29th Court
NE 29th Place NE 30th Avenue
NE 34th Avenue NE 18ih Street
NE 188th Street NE 190th Street
NE 1915t Street NE 192nd Street
NE 193rd Street Aventura Boulevard
West Country Club Drive North Country Club Drive
East Country Club Drive NE 201 Terrace
NE 203rd Street NE 205th Street
NE 206th Street NE 20ih Street
NE 208th Street NE 208th Terrace
NE 209th Street NE 211th Street
NE 213th Street NE 214th Terrace
N E 214th Street N E 183rd Street
Yacht Club Drive Turnberry Way
NE 2ih Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2007/08 fiscal year:
Proiect Title
Country Club Drive Drainage Improvements
Sidewalk Installation - Southside of Lehman Causeway
Pedestrian Safety Study
Aventura Boulevard Street Lighting Improvements
NE 183rd Street & Drainage Improvements
NE183rd Street Lighting Improvements
Year
1996/97
1996/97
1 996/97
1997/98
1997/98
1997/98
Capital Improvement Program 2008-2013
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City of A ventura
NE 20ih Street Lighting Improvements
North Aventura Stormwater Collector (213th Street)
Pedestrian Transportation Circulation Safety Improvements
NE 190th Street Lighting Improvements
South Aventura Stormwater Collector
Sidewalk Improvements & Replacements
NE 34th avenue Street Li~hting Improvements
NE 185th Street & NE 28t Avenue Improvements
Safety Improvements - Country Club Drive
NE 30th Avenue Drainage Improvements
NE 213th Street Lighting Improvements
NE 34th Avenue Safety/Road Improvements
Biscayne Lake Gardens Area Drainage Improvements
NE 188th Street, Lighting & Drainage Improvements
Country Club Drive Improvements
NE 190 Street Drainage Improvements
Yacht Club way Drainage and Lighting Improvements
NE 31 5t Avenue Decorative Street Lighting
Extension of Lehman Causeway Westbound Service Road
Illuminated Street Signs
Hospital District NE 213 Street Drainage Connector
Hospital District North Collector
NE 20ih Street Resurfacing
Traffic Video Monitoring Program
Directional Signs
Yacht Club Drive Seawall Improvements
Miami Gardens Drive
Aventura Boulevard Resurfacing
NE 213th Street Outfall Drainage Improvement
Miami Gardens Drive Extension and Street Lighting
Ne 29th Avenue Street Lighting Improvements
Yacht Club Drive Resurfacing
Countdown Pedestrian Walkway Signals
Traffic Video Monitoring Program - Phase I
Traffic Video Monitoring Program - Phase II
Ne 29th Pace and Yacht Club Way Resurfacing
NE 190th Street Drainage Improvements
NE 209th Street/Biscayne Boulevard Traffic Improvements
NE 18ih Street Traffic Improvements
NE 180th & N E 182nd Street /Biscay Boulevard Signage
Road. Drainaae and Infrastructure Improvements
1997/98
1997/98
1997/98
1 998/99
1 998/99
1998/99, 1999/00, 2000/01
1999/00
1 999/00
1 999/00
2000/01
2000/01
2000/01
2001/02
2002/03
2002/03
2002/03
2003/04
2003/04
2003/04
2003/04
2003/04
2004/05
2004/05
2004/05,2005/06
2004/05
2005/06
2005/06
2005/06
2006/07
2006/07
2006/07
2006/07
2006/07
2006/07
2007/08
2007/08
2007/08
2007/08
2007/08
2007/08
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
Capital Improvement Program 2008-2013
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City of A ventura
schedules. In addition, traffic improvement projects recommended by the Traffic
Advisory board are included for funding.
Fundina Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget
$4,834,000
Fundina:
Transportation Fund
General Fund
Storm Water Utility Fund
$2,945,000
889,000
1,000,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2008-2013
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City of A ventura
TABLE 1
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09- 2012/13
SUMMARY BY YEAR
CIP# ProJect Title Dept.# 2008/09 2009/10 2010/11 2011/12 2012/13 Total
TDI1 Stormwater Drainage Improvement' CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000
Transportation System & Traffic
TDI2 Improvements CS 689,000 500,000 1,189,000
TDI3 Road Resurfacing Program CS 485,000 315,000 600,000 495,000 750,000 2,645,000
Totals $ 1,374,000 $ 1,015,000 $ 800,000 $ 695,000 $ 950,000 $ 4,834,000
TABLE 2
PROPOSED TRftNSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09- 2012/13
FUNDING PLAN
stormwater
Utility General Transportation
CIP # Project Title Dept. # Total Fund Fund Fund
TOl1 Stormwater Drainage Improvement' CS $ 1,000,000 $ 1,000,000
Transportation System & Traffic
TOl3 Improvements CS 1,189,000 889,000 300,000
TOl4 Road Resurfacing Program CS 2,645,000 2,645,000
Totals $ 4,834,000 $ 1,000,000 $ 889,000 $ 2,945,000
Capital Improvement Program 2008-2013
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City of A ventura
1-CS
Stormwater Drainage Improvements
2008/09 $200,000 2009/10$200,000
2011/12 $200,000 2012/13 $200,000
PROPOSED PROJECTS
200/11 $200,000
Projects included provide for ongoing annual minor drainage improvements and include
the cost of resurfacing the affected roadways.
2008/09 NE 191 St. /29 Ave Drainage Improvements $200,000
2009/10 Drainage Improvements 200,000
20010/11 Drainage Improvements 200,000
20011/12 Drainage Improvements 200,000
2012/13 Drainage Improvements 200,000
2-CS
Road Resurfacing Program
2008/09 $485,000 2009/10$315,000 2010/11 $600,000
2011/12 $495,000 2011/12 $750,000
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2009/10
Hospital District
NE 29th Avenue
NE 34th Avenue
N E 18ih Street
$250,000
235,000
315,000
185,000
240,000
175,000
165,000
330,000
750,000
2008/09
Williams Island Road
NE 190th Street
2010/11
2011/12
NE 185th/NE 31th Avenue
NE 188th Street
2012/13
Country Club Drive (Northbound)
Capital Improvement Program 2008-2013
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City of A ventura
3-CS
Transportation System and Traffic Improvements
2008/09 $689,000 2009/10$500,000
This project includes improvements to the City's transportation and traffic system. The
major components of this project is the implementation of the recommendations from
the Traffic Advisory Board and staff.
2008/09
NE 19151 Street/Biscayne Boulevard - Re-stripe the westbound approach
to provide triple westbound left turns and one (1) exclusive right-turn lane.
This will require additional right-of-way on the north side of the street.
Remove the first center median and modify the signal timing to improve
turning movements. $507,000
NE 1991h Street/West Country Club Drive - Add right turning lane.
$182,000
2009/10
NE 183rd Street/Biscayne Boulevard - Construct a second left-turn lane
westbound by removing part of the median barrier. Add new striping and
revise signal timing to accommodate this turning movement. The left turn
southbound movement to the shopping center and from the bank would be
eliminated.
$500,000
Capital Improvement Program 2008-2013
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City of A ventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 3 projects
totaling $7,605,500.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
. Provide easily accessible services to City residents and adequate parking for City
facilities.
. Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
. Provide facilities for future growth of the City and services generated by such
growth.
Existina Facilities
Map 1 shows the location of the City's Government Center, and the Dade County Fire
Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Proiect Title
Government Center/Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center/Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School
Community Center Improvements
Construction of Middle School Wing to Charter School
Holiday Lighting for Government Center
Design of Arts & Cultural Center
Fundina Plan
Funding for the proposed Public Buildings
sources: Total Category Budget
Year
1996/97
1997/98
1997/98
1999/00, 2000/01
2001/02
2002/03
2003/04, 2004/05,
2006/07, 2007/08
2004/05
2005/06
2007/08
Projects will be provided by the following
$7,605,500
Fundina:
General Fund
Capital Improvement Program 2008-2013
$1,305,500
Page 37
City of A ventura
County GOB Proceeds
Charter School Fund
Park Impact Fees
Land Sale Proceeds
4,100,000
1,600,000
250,000
350,000
Capital Improvement Program 2008-2013
Page 38
City of A ventura
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008109 - 20012/13
SUMMARY BY YEAR
CIP# ProJect Title Dept.# 2008109 2009110 2010111 2011112 2012112 Total
PBF1
PBF2
PBF2
Arts &Cullural Cenler
Charter School Classroom Additions
Community Center Improvements
CM
CM
CS
$
$
5,300,000 $ 700,000
1,600,000
5,500
$ 6,000,000
$ 1,600,000
5,500
Totals
$
6,905,500 $ 700,000 $
$
$
$ 7,605,500
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008109 - 20012/13
FUNDING PLAN
Charter County Bond Land Sale General Impact Fees
CIP # Project Title Dept. # Total School Proceeds Proceeds Fund Dev. Oed.
PBF1
PBF2
PBF2
Arts &Cullural Cenler
Charter School Classroom Additions
Community Center Improvements
CM
CM
CS
$
6,000,000
1,600,000
5,500
$ 4,100,000 $
350,000 $ 1,300,000 $
250,000
1,600,000
5,500
Totals
$
7,605,500 $ 1,600,000 $ 4,100,000 $
350,000 $ 1,305,500 $
250,000
Capital Improvement Program 2008-2013
Page 39
City of A ventura
PROPOSED PROJECTS
1-CM
Arts & Cultural Center
2008/09 $5,300,000 2009/10 $700,000
This project consists of the design and construction of an Arts and Cultural Center that
could be utilized to host a variety of performing arts and cultural programming for all age
groups. This project will be constructed adjacent to the Community Recreation center.
2-CM
Charter School Classroom Additions
2008/09 $1 ,600,000
In order to meet the State class size amendment requirements ten new
classrooms will be constructed for the 2009/10 school year.
2-CS
Community Recreation Center Improvements
2008/09 $5,500
This project consists of providing equipment and improvements at the Community
Recreation Center.
2008/09
12 Tables and Storage Carts
6 Card Tables
$4,500
1,000
Capital Improvement Program 2008-2013
Page 40
City of A ventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City's information/communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 12 projects totaling
$2,915,701.
Policies
The City's investment in communication and computer projects is based on the
following policies:
. Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
. Improve and maintain City-wide radio communications capabilities for Police
operations.
. Develop and maintain computerized capabilities of the various City departments and
information systems.
. Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
. Maintain the E911 system to enhance police response times to emergencies.
. Utilize the latest technology for education and teaching at the Charter School.
Fundina Plan
Funding for the proposed Information Technology
following sources: Total Category Budget
Projects will be provided by the
$2,915,701
Fundina:
General Fund
Charter School Fund
$2,401 ,201
514,500
Capital Improvement Program 2008-2013
Page 41
City of A ventura
TABLE 1
PROPOSED COMMUNICATIONS ftJ\JD COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
SUMMARY BY YEAR
CIP # Project Title Dept. # 2008/09 2009/10 2010/11 2011/12 2012/13 Total
ICT1 Police Computers Systems<$5000 PO 138,000 174,400 146,000 127,000 140,500 725,900
ICT2 Central Computer System>$5000 IT 115,000 270,000 90,000 90,000 105,000 670,000
ICT3 Radios and E911 System PO 306,000 99,720 106,508 113,369 155,304 780,901
ICT4 Computer Equipment<$5000 ACES 90,000 78,000 96, 000 87,500 78,000 429,500
ICT5 Computer Equipment>$5000 ACES 45,000 10,000 10,000 20,000 85,000
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
leT? Computer Equipment<$5000 FSS 3,000 6,000 3,000 2,000 3,000 17,000
ICTS Computer Equipment<$5000 CM 4,000 2,000 4,000 2,000 12,000
ICT9 Computer Equipment<$5000 CS 12,000 11,000 20,800 27,000 11,000 81,800
ICT10 Computer Equipment<$5000 CO 3,500 8,100 4,500 3,000 8,500 27,600
ICT11 Computer Equipment>$5000 CO 44,000 6,000 50,000
ICT12 Computer Equipment CC 3,000 3,000 6,000
Totals $ 724,500 $ 709,220 $ 482, 808 $ 469,869 $ 529,304 $ 2,915,701
TABLE 2
PROPOSED COMMUNICATIONS ftND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
FUNDING Pl..ftJ\J
Charter
General School
CIP # Project Title Dept. # Total Fund Fund
ICT1 Police Computers Systems<$5000 PO 725,900 725,900
ICT2 Central Computer System>$5000 IT 670,000 670,000
ICT3 Radios and E911 System PO 780,901 780,901
ICT4 Computer Equipment<$5000 ACES 429,500 429,500
ICT5 Computer Equipment>$5000 ACES 85,000 85,000
ICT6 Computer Equipment<$5000 IT 30,000 30,000
ICT7 Computer Equipment<$5000 FSS 17,000 17,000
ICT8 Computer Equipment<$5000 CM 12,000 12,000
ICT9 Computer Equipment<$5000 CS 81,800 81,800
ICT10 Computer Equipment<$5000 CO 27,600 27,600
ICT11 Computer Equipment>$5000 CO 50,000 50,000
ICT12 Computer Equipment CC 6,000 6,000
$ 2,915,701 $ 2,401,201 $ 514,500
Totals
Capital Improvement Program 2008-2013
Page 42
City of A ventura
PROPOSED PROJECTS
1 - PO
Police Computers Systems < $5000
2008/09 $138,000 2009/10$174,400 2010/11 $146,000
2011/12 $127,000 2012/13 $140,500
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2008/09
2009/10
2010/11
2011/12
2012/13
Upgrades
Replace 15 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace Server
20 Vehicle Printers
3 Toughbooks (K-9)
$30,000
45,000
20,000
6,000
5,000
20,000
12,000
$15,000
54,000
20,000
6,000
10,000
50,000
20,400
$25,000
54,000
20,000
6,000
14,000
10,000
17,000
$25,000
54,000
20,000
6,000
10,000
12,000
$25,000
54,000
20,000
6,000
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 2 Servers
Replace AS400
20 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 9 Computers for EOC
Replace 2 Servers
20 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 2 Servers
10 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Capital Improvement Program 2008-2013
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City of A ventura
Replace 2 Servers
10 Vehicle Printers
3 Toughbooks (K-9)
10,000
13,500
12,000
2 -IT
Central Management Information System> $5000
2008/09 $115,000 2009/10$270,000 2010/11 $90,000
2011/12 $90,000 2012/13 $105,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2008/09
2009/10
2010/11
2011/12
2012/13
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Equipment for Redundant Site
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Replace PBX Phone System
with VOIP
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
Video System Solution
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Equipment for Redundant Site
$30,000
65,000
5,000
15,000
$15,000
50,000
55,000
150,000
$25,000
45,000
20,000
$20,000
65,000
5,000
$25,000
60,000
5,000
15,000
3-PD
Radios and E911 System
2008/09 $306,000 2009/10 $99,720 2010/11 $106,508
2011/12 $113,369 2011/12 $155,304
This project consists of purchasing equipment to establish and maintain an 800 Mhz
police radio system to improve communications and purchase new radios for projected
Capital Improvement Program 2008-2013
Page 44
City of A ventura
additional personnel in the Police Department, replace radios that may become
damaged or become inoperative during the five-year period and maintain the E911
system.
2008/09
2009/10
2010/11
2011/12
2011/12
10 Handheld & 10 Mobile Radios
Radio System Upgrades
800 Mhz Radio System Upgrades
E911 System Upgrades
911 Telephone Logging System
Outdoor Bi- Amp System
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
Replace CSD Servers
$86,000
25,000
30,000
25,000
65,000
75,000
$44,720
25,000
30,000
$46,508
30,000
30,000
$48,369
35,000
30,000
$50,304
35,000
30,000
40,000
4-ACES
Computer Equipment < $5,000
2008/09 $90,000 2009/10$78,000 2010/10 $96,000
2011/12 $87,500 2012/13 $78,000
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2008/09
2009/10
2010/11
2011/12
Replace 75 Computers/Laptops
Replace 65 Computers/Laptops
Replace 80 Computers/Laptops
Replace 70 Computers/Laptops
Replace Color Laser Printer
$90,000
78,000
96,000
84,000
3,500
Capital Improvement Program 2008-2013
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City of A ventura
2012/13
Replace 65 Computers/Laptops
$78,000
5-ACES
Computer Equipment> $5000
2009/10 $45,000 2010/10 $10,000
2011/12 $10,000 2012/13 $20,000
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2009/10
Replace Network Switches and Routers
Upgrade Phone System
$15,000
30,000
10,000
2010/11
Replace Network Switches and Routers
2011/12
Replace Network Switches and Routers
10,000
2012/13
Replace Network Switches and Routers
Replace 2 Servers
10,000
10,000
6 -IT
Computer Equipment < $5000
2008/09 $6,000 2009/10$6,000
2011/12 $6,000 2012/13 $6,000
2010/11 $6,000
This project includes the replacement of existing equipment for the various employees
of the department.
7 - FSS
Computer Equipment < $5000
2008/09 $3,000 2009/10$6,000
2011/12 $2,000 2012/13 $3,000
2010/11 $3,000
This project includes the replacement of existing equipment for the various employees
of the department.
8-CM
Computer Equipment < $5000
2008/09 $4,000 2009/10$2,000
2012/13 $2,000
2011/12 $4,000
Capital Improvement Program 2008-2013
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City of A ventura
This project consists of upgrading computer equipment in the Office of the City
Manager.
9-CS
Computer Equipment < $5000
2008/09 $12,000 2009/10 $11 ,000 2010/11 $20,800
2011/12 $27,000 2012/13 $11,000
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2008/09
2009/10
2010/11
2011/12
2012/13
4 Computers and Plotter
Upgrade GIS Software
$10,000
2,000
$9,000
2,000
$13,000
4,000
2,000
1,800
$8,000
14,000
2,000
3,000
$9,000
2,000
5 Computers and 10 Printer
Upgrade GIS Software
10 CRC Computers
4 Computers
Upgrade GIS Software
2 Laptop Computers
4 Computers and 10 Printer
11 CRC Computers
Upgrade GIS Software
Replace CRC Server
5 Computers and 10 Printer
Upgrade GIS Software
10 - CD
Computer Equipment < $5000
2008/09 $3,500 2009/10 $8,100
2011/12 $3,000 2012/13 $8,500
2010/11 $4,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2008/09
2009/10
Replace 3 Computers
Replace 1 Printers
$3,000
500
Replace 5 Computers
$3,000
Page 47
Capital Improvement Program 2008-2013
City of A ventura
Replace 1 Laser
Replace 1 Printers
Replace 1 Forms Printer
600
500
4,000
$4000
500
2010/11
Replace 4 Computers
Replace 1 Printers
2011/12
Replace 3 Computers
$3,000
$4,000
500
4,000
2012/13
Replace 4 Computers
Replace 1 Printers
Replace 1 Large Form Printer
11 - CD
Computer Equipment> $5000
2008/09 $44,000 2009/10$6,000
This project consists of computer software upgrades and computer equipment over
$5,000 for the Community Development Department.
2008/09
HTE Credit Card system & Server
HTE Business Tax License Web
$28,000
16,000
$6,000
2009/10
Plotter Large Format
12 - CC
Computer Equipment < $5000
2008/09 $3,000 2009/10$3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2008-2013
Page 48
City of A ventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$2,814,691.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
. Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
. Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
. Purchase more economical, fuel efficient and multi-functional vehicles.
. Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
. Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Eauipment Purchase And Replacement
Most projects outlined in the 2008/09 to 2012/13 Capital
either pertaining to vehicles or operational equipment.
$2,814,691 are displayed in Table 1.
Improvement Program are
These 7 projects, worth
Detailed project descriptions and a funding schedule follow. The CIP guidelines provide
that capital equipment shall be defined as having a useful life of more than one year and
a value of $5,000 or more. Equipment that has a value of $5,000 or less is also
included in this document for budgetary purpose.
Fundina Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2008-2013
Page 49
City of A ventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2008109 - 2012/13
SUMMARY BY YEAR
CIP # Project Title Depl 2008/09 2009/10 2010/11 2011/12 2012/13 Total
CE1 Vehicle Purchase & Replacements PO 324,000 476,460 448,000 400,000 379,100 2,027,560
CE2 Equipment Purchase and Replacement>5000 PO 70,000 91,000 115,710 60,471 63, 000 400,181
CE3 Equipment Purchase and Replacement<5000 PO 11,500 18,800 28,400 22, 200 31,300 112,200
CE4 Equipment Purchase and Replacement>5000 CS 58,500 57,000 55,000 15,000 28,000 213,500
CE5 Equipment Purchase and Replacement>5000 CO 21,000 22,700 43,700
CE4 Equipment Purchase and Replacement<5000 CO 800 850 900 2,550
CE5 Equipment Purchase and Replacement>5000 IT 15,000 15,000
Totals $ 479,800 $ 664,260 $ 647,960 $ 520,371 $ 502,300 $ 2,814,691
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
FUNDING PlAN
General
CIP # Project Title Depl Total Fund
CE1 Vehicle Purchase & Replacements PO 2,027,560 2,027,560
CE2 Equipment Purchase and Replacement>50oo PO 400,181 400,181
CE3 Equipment Purchase and Replacement<50oo PO 112,200 112,200
CE4 Equipment Purchase and Replacement>5oo0 CS 213,500 213,500
CE5 Equipment Purchase and Replacement>5000 CO 43,700 43,700
CE4 Equipment Purchase and Replacement<5000 CO 2,550 2,550
CE5 Equipment Purchase and Replacement>5000 IT 15,000 15,000
Totals 2,814,691 2,814,691
Capital Improvement Program 2008-2013
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City of A ventura
PROPOSED PROJECTS
1 - PO
Vehicle Purchase & Replacements
2008/09 $324,000 2009/10$476,460 2010/11 $448,000
2011/12 $400,000 2012/13 $379,100
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 12 Patrol Vehicles
$324,000
$336,960
36,000
36,000
40,000
27,500
$351,000
37,000
35,000
25,000
$365,000
35,000
$379,100
Replace 12 Patrol Vehicles
Replace 4 Wheel Drive Vehicle
Replace Patrol SUV
Replace Prisoner Van
Replace K-9 Vehicle
Replace 12 Patrol Vehicles
Replace Special Services SUV
Replace Crime Scene Van
Replace Fleet Truck
Replace 12 Patrol Vehicles
Replace Crime Prevention Van
Replace 12 Patrol Vehicles
2-PD
Equipment Purchase and Replacement> $5000
2008/09 $70,000 2009/10 $91 ,000 2010/11 $115,710
2011/12 $60,471 2012/13 $63,000
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2008/09
2009/10
10 Vehicle Equipment
Replace K-9
60,000
10,000
65,000
20,000
6,000
12 Vehicle Equipment
Prisoner Vehicle Equipment
K-9 Vehicle Equipment
Capital Improvement Program 2008-2013
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City of A ventura
2010/11
2011/12
2012/13
10 Vehicle Equipment
Replace 2 Message Boards
Replace 2 Boat Engines
$58,710
22,000
35,000
$60,471
$63,000
10 Vehicle Equipment
10 Vehicle Equipment
3-PD
Equipment Purchase and Replacement < $5000
2008/09 $11,500 2009/10$18,800 2010/11 $28,400
2011/12 $22,200 2012/13 $31,300
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 15 Ballistic Vests
5 Tasers
$6,500
5,000
$7,000
5,200
6,600
$8,000
7,000
8,000
5,400
$8,500
8,100
5,600
$8,500
8,000
9,000
5,800
Replace 10 Ballistic Vests
5 Tasers
5 AR15 Weapon & Gun Rack
Replace 10 Ballistic Vests
2 Radar Units
2 Lasar Units
5 Tasers
Replace 10 Ballistic Vests
2 Lasar Units
5 Tasers
Replace 10 Ballistic Vests
2 Radar Units
2 Lasar Units
5 Tasers
4-CS
Equipment Purchase and Replacement> $5,000
2008/09 $58,500 2009/10$57,000 2010/11 $55,000
2011/12 $15,000 2012/13 $28,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
Capital Improvement Program 2008-2013
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City of A ventura
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 1 Treadmill
Replace 1 Elliptical Machine
1 Utility Vehicles
Pickup Truck
$6,000
5,000
27,500
20,000
$21,000
25,000
6,000
5,000
$21 ,500
6,000
27,500
$9,000
6,000
$22,000
6,000
Replace Sedan
Replace Utility Van
Replace 1 Treadmill
Replace 1 Elliptical Machine
Pickup Truck
Replace 1 Treadmill
Replace Truck
Replace Service Cart
Replace 1 Treadmill
Pickup Truck
Replace 1 Treadmill
5-CD
Equipment Purchase and Replacement> $5,000
2009/10 $21,000 2011/12 $22,700
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2009/10
2011/12
Pickup Truck
$21,000
22,700
Pickup Truck
6-CD
Equipment Purchase and Replacement < $5,000
2008/09 $800 2010/11 $850 2012/13 $900
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2008/09
2010/11
1 Vertical Plan File
$800
1 Vertical Plan File
850
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Capital Improvement Program 2008-2013
City of A ventura
2012/13
1 Vertical File
$900
7 -IT
Equipment Purchase and Replacement> $5,000
2008/09 $15,000
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Information Technology
Department. The following is a breakdown of the items to be
2008/09
Supplemental Air-conditioning Unit for Server Room
$15,000
Capital Improvement Program 2008-2013
Page 54