05-15-2008 Workshop
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19200 West C:ollntrv c:111h Drive Aventllra FI, 111 RO
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City Commission
Workshop Meeting
May 15, 2008
9 A.M.
Executive Conference Room
A!he City cl
l"1ventura
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AGENDA
1. Capital Improvement Program 2008-2013 Briefing
(City Manager)*
Future Action Required: Resolution
2. Police Cost Recovery Ordinance (City Manager)*
Future Action Required: Ordinance
3. Adoption of No Smoking Ban in City Parks
(Commissioner Stern) *
Future Action Required: Ordinance
4. Presentation State Attorneys Office - Community Outreach
Programs
5. Request to Authorize Study of Shuttle Bus Service to Increase
and Expedite Ridership to the Mall (Commissioner Auerbach)
6. City Manager Review (Commissioner Joel) *
7. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
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City of A ventura
Capital Improvement Program
2008/09 - 2012/13
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CAPITAL IMPROVEMENT PROGRAM
2008/09 -2012/13
CITY OF AVENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Com missioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Com missioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney
Robert M. Sherman, Community Services Director
Teresa M. Soroka, City Clerk
Joanne Carr, Planning Director
Mariano Fernandez, Building Director/Official
Karen J. Lanke, Information Technology Director
Steven Steinberg, Police Chief
Julie Aim, Principal
Brian K. Raducci, Finance Support Services Director
City of
A ventura
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Oflice of the City Manager
The Honorable Mayorand
Members of the City Commission
CityofAventura
AventLr8, Florida 33180
Enclosed herein is the proposed City ct Aventura (the "City") Capta
Improvement Program (CIP) fC( the fiscal period October 1, 2008 through
September 30,2013 and thJ propJsed Capital Budget fC( the Fiscal period
October 1,2008through September30, 2009
The primary goal of the CIP is to develop along-term plan of proposed capita
expenditures, the means am methods of financing, md a schedule of priorities
for implementatioo It is importart to stress tha the CIP is a planning tool to
evaluate infrestructureneeds of the City as well as the financial cap abilities of the
City In order to determire the impact of the CIP on the City's future operating
budget, the City Commission andresioonts will be provided with the beref its ofa
CIP oocumentwhich serves as a point ct reference am includes an estimated
IDng-termbudgetplan
Atthis point in the City's history, the need fC(majorcapital imp:ovementfunding
has decreased due to a very ambitious schecl.ile of completing major commurity
facilities and infrastructure projects during the past li>ie~e years since the
incorporaion of the City Tlis document represents an LIldate of the CIPthat
was C(iginally prepared for the five-year cycle of 2007 to 2012 TIiJ update
process is important for the CIP to become a corti wing and ongoing
planning/implementation process The lest four years of last year's pr()]ram
were reevaluated in light of unanticipated needs, cost revisions, rew project
priorities and the financial condition of the City Inaddition,theCIPwasupdated
to add new projects in the fifth year (2012/13) to complete the cycle Projects
inclLded within the framework of thJ pro!1am were based on input from
COOlmissiooers,staff,Cityconsultantsmdcitizoos
The following represents tliJ significmt revisions or modifications to the
proposed CIP compared to the prior document
. Updated the Arts & Cultural Center Project description and budget.
. Added Country Club Drive (Northbound) Road Resurfacing project -
$750,000.
. Updated NE 19151 Street Traffic Improvements budget - $507,000.
. Updated NE 183rd Street Traffic Improvements budget - $500,000.
. Added NE 1991h Street/West Country Club Drive right turning lane -
$182,000.
. Added Charter School Classroom Expansion Project - $1 ,600,000
The proposed 2008 - 2013 CI P includes 28 projects in five (5) functional
categories with a total value of $18,793,742. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (3%), Transportation, Drainage and
Infrastructure Improvements (26%), Capital Equipment Purchase and
Replacement (15%), Information/Communication Technology (16%) and Public
Buildings and Facilities Improvements (40%).
Major emphasis was placed on the following projects:
. Arts & Cultural Center
. Charter School Classroom Expansion
. Transportation and Traffic Improvements
. Stormwater Drainage Improvements
$5,700,000
1,600,000
1,189,000
1,000,000
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
transportation improvements and many other community enhancements continue
to exhibit our commitment to excellence and professionalism. This document
serves many purposes. Importantly it serves as an aid to the residents in
providing a better understanding of the City's long-term capital needs and how
the City intends to meet these demands. It also details our continuing effort to
address the needs and concerns of our citizens while making prudent financial
decisions which contribute to the City's long term financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2008 - 2013 Capital Improvement Program:
1. Hold a workshop meeting to review the CIP document in May.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document,
by resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
Respectfully submitted,
E~. so~
City Manager
CAPITAL IMPROVEMENT PROGRAM
2008 - 2013
HIGHLIGHTS
. Includes the construction of an Arts and Cultural Center that could be utilized to host a
variety of performing arts and cultural programming for all age groups. This project will
be constructed adjacent to the Community Recreation center.
. Road maintenance projects that total $2,645,000 to resurface asphalt and enhance
safety are included for Williams Island Road, NE 190th Street, Hospital District, NE 29th
Avenue, NE 34th Avenue NE 18ih Street, NE 185th Street, NE188th street and the
northern portion of Country Club Drive.
. Ten new classrooms will be constructed for the 2009/10 school year at the Charter
School to meet the State class size amendment requirements
. Utilizes a stormwater utility program to maintain drainage systems throughout the City.
A total of $1,000,000 has been earmarked during the five-year period.
. Continues the implementation of Biscayne Boulevard intersection improvements for NE
183rd Street and NE 1915t Street as well as the addition of a right-hand turn lane at
Country Club Drive and NE199th Street at a cost of $1,189,000.
. Provides the necessary equipment to continue to provide high quality and effective
police services.
. Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
. Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2008 - 2013
TABLE OF CONTENTS
INTRODUCTION
Purpose of the Capital Improvement Program
Legal Authority
Development of the Capital Improvement Program
Capital Improvement Program Policies
Preparing the Capital Budget
Locating a Specific Capital Project
Reading the Program Schedules
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
Summary of Major Programs
Summary of Proposed Appropriations by Funding Source
Summary of Project by Location and Year
FUNDING PLAN
Introduction
Debt vs. Pay-As-You-Go Financing
Required Separation of Funding Sources
Summary of Financing Plan Model
Proposed Financing Plan General Fund
Proposed Financing Plan Transportation Fund
Proposed Financing Plan Park Development Fund
Proposed Financing Plan Stormwater Utility Fund
PAGE
1
2
2
3
4
4
5
7
7
7
9
11
11
12
13
14
18
19
20
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements
Transportation, Drainage and Infrastructure Improvements
Public Buildings and Facilities Improvements
Information/Communications Technology
Capital Equipment Purchases and Replacements
23
30
37
41
49
INTRODUCTION
City of A ventura
INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long-range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2008-2013
Page 1
City of A ventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 2008 - 2013. A CIP Preparation Manual and related
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Support
Services Director and City Manager and were incorporated into the CIP document. At
this point, the proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2008-2013
Page 2
City of A ventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 7.5% of the annual General Fund revenue.
Capital Improvement Program 2008-2013
Page 3
City of A ventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five-year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Support
Services Director and City Manager and, if approved by the City Manager, a budget
amendment is presented to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communication Technology (ICT)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI-1-CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2008-2013
Page 4
City of A ventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2008-2013
Page 5
Capi1:al Improvemen1: Program 2008-2013
Ci1:y of Aven1:ura
OVERVIEVV
Page G
City of Aventura
OVERVIEW OF RECOMMENDED PRo.JECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2008,2013 CIP includes 28 projects in five (5) functional categories with
a total value of $18,793,742. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (3%),
Transportation, Drainage and Infrastructure Improvements (29%), Capital Equipment
Purchase and Replacement (15%), Information/Communication Technology (16%) and
Public Buildings and Facilities Improvements (40%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2008/09 2009/10 2010/11 2011/12 2012/13 TOTAL
Beautification &Parks Facilities $ 83,000 $ 13,500 $ 445,600 $ 66,500 $ 15,250 $ 623,850
Transportation, Drainage & 1,374,000 1,015,000 000,000 695,000 950,000 4,834,000
Infrastructure
Public Buildings & Facilities 6,905,500 700,000 0 0 0 7,605,500
Information/Communication 724,500 709,220 482,008 469,869 529,304 2,915,701
Technology
Capital Equipment 479,000 664,260 647,960 520,371 502,300 2,814,691
Totals $ 9,566,000 $ 3,101,980 $ 2,376,368 $ 1,751,740 $ 1,996,854 $ 18,793,742
Capital Improvement Program
2008/09 - 2012/13
Summary By Function
Capital
Equipment
15%
Beautification &
Parks Facilities
3%
Transportation
Drainage &
Infrastructure
20%
Infonnation
Technology
16%
Public Buildings
40%
Capital Improvement Program 2008-2013
Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2008/09 ' 2012/13
SummaryByFundingSource
Funding Source 2008109 2009/10 201CW11 2011/12 2012/13 TOTAL
General 3,021,000 1,913,900 1,470,368 959,240 948,854 8,314,242
StormwaterUtility 200,000 200,000 200,000 200,000 200,000 1,000,000
Parks Development 70,000 250,000 320,000
Charter School 1,690,000 123,000 106,000 97,500 98,000 2,114,500
County GOB Proceeds 4,100,000 0 4,100,000
Transportation Fund 485,000 615,000 600,000 495,000 750,000 2,945,000
$ 9,566,000 $ 3,101,900 $ 2,376,368 $ 1,751,740 $ 1,996,854 $ 18,793,742
The proposed funding plan involves a commitment to "pay as you go" annual
appropriations established in yearly budgets and does not include additional long term
debt
Funding Source Summary
General
47%
Stormwater Utility
50Parks
Development
2%
Charter School
11%
Transportation
17%
County GOB
Proceeds
24%
Capital Improvement Program 2008-2013
Page 8
City of A ventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2008/09 - 2012/13
Summary By Location
Location
Founders Park Improvements
Arts & Cultural Center
Charter School Classrooms
Country Club Drive Tennis Court
NE 191 Street
Traffic Improvements
NE 190th Street Improvements
Hospital District
Williams Island Road
NE 34th Avenue
NE 29th Avenue
NE 187th Street
NE 185th StreetlNE 31th Avenue
NE 188th Street2011/12
Country Club Drive
Community Center Improvements
Beautification Transportation
Improvements Improvements
2008109
2008-2010
2008109
2009/10
2008-2010
2010/11
2010/11
2010/11
2011/12
2011/12
2012/13
Drainage Park Facilities
Improve Improve Improve
2010-2011
2008-2010
2008109
2008109
2008109
2008109
Capital Improvement Program 2008-2013
Page 9
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Capital Improvement Program 2008-2013
City of Aventura
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FUNDING PLAN
Page 10
City of A ventura
FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CI P itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
1. A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five-year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
Capital Improvement Program 2008-2013
Page 11
City of A ventura
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CI P.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund
4. Park Development Fund
Capital Improvement Program 2008-2013
Page 12
City of A ventura
5. Stormwater Utility Fund
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total
five year amount of $18,793,742. No additional debt is recommended.
2. Adjusts property tax revenues based on recently enacted tax reform proposals by
the State Legislature.
Capital Improvement Program 2008-2013
Page 13
City of A ventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay-as-you-go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 1 presents a five-year projection of resources which will be available for General
Government Services. Unless shown by an asterisk (*), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2007/08 fiscal year.
Revenue descriptions followed by an asterisk (*) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five-year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
Capital Improvement Program 2008-2013
Page 14
City of A ventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
200712008 200812009 2009110 2010111 2011112 2012113
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $15,765,236 14,758,236 $14,979,610 $15,279,202 $15,584,786 $15,896,481 (,)
FPL FRANCHISE FEES 2,406,000 3,306,706 3,372,840 3,440,297 3,509,103 3,579,285 (b)
FPL FRANCHISE FEES Back Payment 550,000
FRANCHISE FEES 453,000 469,000 483,070 497,562 512,489 527,864 (e)
UTILITY TAXES 6,127,000 6,399,000 6,590,970 6,788,699 6,992,360 7,202,131 (d)
CITY BUSINESS LICENSES 650,000 715,000 722,150 729,372 736,665 744,032 (e)
BUILDING RELATED REVENUE 1,310,000 800,000 500,000 500,000 500,000 500,000 (f)
STATE SHARED REVENUES-UNRESTRICTED 473,500 374,190 387,287 400,842 414,871 429,392 (g)
HALF CENT SALES TAX 1,800,000 1,854,000 1,918,890 1,986,051 2,055,563 2,127,508 (h)
CHARGES FOR SERVICES 1,090,000 1,081,000 1,168,835 1,259,744 1,303,835 1,349,470 (i)
FINES AND FORFEITURES 226,500 356,000 366,680 377,680 389,011 400,681 (j)
MISC. REVENUES 70,000 75,000 70,000 70,000 70,000 70,000
INTEREST ON INVESTMENTS 550,000 700,000 724,500 749,858 776,103 803,266
COUNTY BUSINESS TAX 30,000 45,000 45,000 45,000 45,000 45,000
TOTAL CURRENT YEAR REVENUES $31,501,236 $30,933,132 $31,329,831 $32,124,306 $32,889,785 $33,675,109
TRANSFERS FROM E911 FUND 51,000 52,785 54,632 56,545 58,524 60,572
TRANSFERS FROM SCHOOL FUND 30,000 31,050 32,137 33,262 34,426 35,631
TOTAL AVAILABLE 31,582,236 31,016,967 31,416,600 32,214,112 32,982,735 33,771,311
NOTES TO ASSUMPTION OF PROJECTIONS
(a) After a reduction of $1 ,000,000, due to property tax reforms and lower assessed values,
Ad Valorem Tax revenues are estimated to grow at the rate of 1.5% to 2% in future
years.
(b) FPL Franchise Fees from Dade County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year after adjustment in 2008/09.
(f) Building related revenues will decrease beginning in 2008/09 and level off at $500,000
per year.
(g) State shared revenues will grow at the rate of 3.5% per year.
(h) Half-cent sales tax will grow at the rate of 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
UJ Fines & forfeitures will grow at the rate of 3% per year after adjustment in 2008/09.
Capital Improvement Program 2008-2013
Page 15
City of A ventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2007108 2008109 2009110 2010111 2011112 2012113
City Commission $115,404 $ 118,866 $ 122,432 $ 126,105 $ 129,888 $ 133,784
Office of the City Manager 845,152 900,000 972,000 1,049,760 1,133,741 1,224,440
Finance Support Services 820,279 815,000 872,050 933,094 998,410 1,068,299
Information Technology 719,712 777,289 839,472 906,630 979,160 1,057,493
Legal 280,000 280,000 285,600 291,312 297,138 303,081
City Clerk 259,965 270,000 288,900 319,123 341,462 375,364
Public Safety 12,372,193 13,361,968 14,564,546 15,729,709 16,988,086 18,347,133
Arts & Cultural Center 100,000 225,000 238,500 255,195 273,059
Community Development 1,643,469 1,467,000 1,313,700 1,405,659 1,504,055 1,409,339
Community Services 4,161,763 4,250,000 4,590,000 4,957,200 5,353,776 5,782,078
Non - Departmental 1,661,000 1,730,000 1,868,400 2,017,872 2,179,302 2,331,853
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 22,878,937 $ 24,070,123 $ 25,942,099 $ 27,974,963 $ 30,160,212 $ 32,305,923
General Fund Transfer to 1999 Debt Service 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000
General Fund Transfer to 2000 Debt Service 485,000 491,000 491,000 491,000 491,000 491,000
General Fund Transfer to 2002 Debt Service 400,000 402,000 402,000 402,000 402,000 402,000
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,250,000 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
TOTAL PROJECTED EXPENDITURES $ 25,128,937 $ 26,328,123 $ 28,200,099 $ 30,232,963 $ 32,418,212 $ 34,563,923
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase between 5. % to 7.8% during the five
year period.
Capital Improvement Program 2008-2013
Page 16
City of A ventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2008/09 2009/10 2010/11 2011/12 2012/13
TOTAL PROJECTED AVAILABLE RESOURCES $31,016,967 $31,416,600 $32,214,112 $32,982,735 $33,771,311
PROJECTED OPERATING EXPENDITURES 24,070,123 25,942,099 27,974,963 30,160,212 32,305,923
DEBT SERVICE REQUIREMENTS 2,258,000 2,258,000 2,258,000 2,258,000 2,258,000
SUBTOTAL - EXPENDITURES 26,328,123 28,200,099 30,232,963 32,418,212 34,563,923
BALANCE 4,688,844 3,216,501 1,981,149 564,522 (792,611)
BEGINNING CIP RESERVE 20,188,844 20,383,545 20,450,714 19,544,868 17,793,017
Less CIP APPROPRIATIONS 3,021,800 1,913,980 1,470,368 959,240 948,854
BALANCE IN CIP RESERVE - END OF YEAR 17,167,044 18,469,565 18,980,346 18,585,628 16,844,163
$40,000,000
$35,000,000 ....-=
.....~ -
.. - - -
- .. .......
... - - .. - - ...
$30,000,000
-- .. .
- ...
$25,000,000
$20,000,000
-
$15,000,000
- - Reve nues
$10,000,000 - Expenditures r-
----CIP
$5,000,000 Fund Balance
-~---~-- -----------
. - _. - _. - - -- - -. - -.-
$0 , . .
2008/09 2009/1 0 2010/11 2011/12 2012/13
Capital Improvement Program 2008-2013
Page 17
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
City of A ventura
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
REVENUES
LOCAL OPTION GAS TAX
SALE OF PROPERTY OR ROW
INTEREST EARNINGS
STATE SHARED REVENUES-RESTRICTED
CARRYOVER
COUNTY TRANSIT SYSTEM SURTAX
TOTAL REVENUES
EXPENDITURES
Maintenance Operating Expenditures
Transit Services
TOTAL EXPENDITURES
Total For Capital
CAPITAL EXPENDITURES
Project Title
Transportation System and Traffic Improveme
Road Resurfacing Program
TOTAL CAPITAL EXPENDITURES
Balance
Capital Improvement Program 2008-2013
200712008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013
480,000
1,900,000
10,000
175,000
170,000
955,000
3,690,000
677,000
366,000
1,043,000
2,647,000
2006/2007
2,387,000
260,000
495,000
o
10,000
180,000
o
983,000
1,668,000
704,080
380,640
1,084,720
583,280
2007/2008
485,000
512,325
10,000
186,300
98,280
1,012,490
1,819,395
732,243
395,866
1,128,109
691,286
2008/2009
o
300,000
530,256
10,000
192,821
76,286
1,042,865
1,852,228
761,533
411,700
1,173,233
678,995
2009/2010
600,000
548,815
10,000
199,569
78,995
1,074,151
1,911,530
791,994
428,168
1,220,162
691,367
2010/2011
o
495,000
568,024
10,000
206,554
196,367
1,106,375
2,087,321
823,674
445,295
1,268,969
818,352
2011/2012
o
o
315,000
$ 2,647,000 $ 485,000 $ 615,000 $ 600,000 $ 495,000 $ 750,000
750,000
$
- $ 98,280 $ 76,286 $ 78,995 $ 196,367 $ 68,352
Page 18
City of A ventura
PROPOSED FINANCING PLAN
PARK DEVELOPMENT FUND
The Park Development Fund is used to account for revenues specifically earmarked for
capital improvements to the City's park system. Impact fees from new development
become a funding source for future park development plans. For purposes of this five-
year plan, impact fees will be utilized to assist in funding the Waterways Dog Park
improvements and Veterans Park modifications.
Table 5
Recap of Available Resources and Proposed Appropriations
Park Development Fund
CIP 2008/09 - 2012/13
Revenues
Carryover
2008/09
$70 000
Total Available Resources for CIP
70,000
Proposed Appropriations
$70 000
Balance
$0
Capital Improvement Program 2008-2013
Page 19
City of A ventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries.
In order to address deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting, maintenance and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
The City has recognized the need and importance of taking a proactive approach
toward stormwater management. The stormwater drainage improvements contained in
the five-year Capital Improvement Program were based on a complete survey of all
areas of the City conducted by the Community Services Department together with the
City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five-year period.
A total of $1,000,000 worth of stormwater drainage projects will be completed during the
five-year period. The monthly rate charged to users per unit was $2.50 for 2007/08. It
is not recommended that the fee be increased during the next five (5) years.
DADE COUNTY MUNICIPAL STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
Capital Improvement Program 2008-2013
Page 20
City of A ventura
TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Customer Data:
Projected No. of Billable ERUs (1) 28,928 29,217 29,509 29,805 30,103 30,404
Monthly Rate Per ERU $2.50 $2.50 $2.50 $2.50 $2.50 $2.50
Revenues:
Gross Stonnwater Utility Billings (2) $867,840 $876,518 $885,284 $894,136 $903,078 $912,109
Less: Un collectibles (3) ,26,035 ,35,061 ,35,411 ,35,765 ,36,123 ,36,484
Carry Over of Surplus 38,907 0 225,458 442,690 651,115 850,127
$ 880,712 $ 841 ,458 $ 1,075,330 $ 1,301,061 $ 1,518,070 $ 1,725,751
Operating Expenses: (4) 400,000 416,000 432,640 449,946 467,943 486,661
Available for CIP & Debt Service $ 480,712 $ 425,458 $ 642,690 $ 851,115 $ 1,050,127 $ 1,239,090
Annual CIP Expenditures: 360,000 200,000 200,000 200,000 200,000 200,000
Annual Surplus/(Deficit): $ 120,712 $ 225,458 $ 442,690 $ 651,115 $ 850,127 $ 1,039,090
NOTES TO ASSUMPTION OF PROJECTIONS
(1) Projected to grow at an annual rate of 1.5%.
(2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized.
(3) Equals 4% of Gross Stormwater Utility Billings in Year ShoWl.
(4) Includes Operation and Maintenance, Engineering,Administration, Review of Existing Account Data Costs.
Projected to continue to grow at an annual rate of 4%.
Capital Improvement Program 2008-2013
Page 21
Capital Irnp.-overnent P.-og.-arn 2008-2013
City of Aventu.-a
PRO,",ECT
DESCRIPTIONS
Page 22
City of A ventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park
system and recreational facilities. There are three (3) projects in the CIP, which total
$623,850. Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
. Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
. Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
. Provide exercise/walking paths to enhance the physical well being of
residents.
. Provide recreational facilities on the basis of 2.75 acres per 1 ,000 population.
. Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the five-year CIP on an annual basis.
. Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
. Provide for adequate security measure including limited access facilities.
. Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
. Employ vandal-resistant equipment and facilities.
. Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the residents' safety.
Capital Improvement Program 2008-2013
Page 23
City of A ventura
Goal: Protect and preserve environmentally sensitive land and water areas.
. Preserve and enhance open space with environmental impact.
Existina Facilities
There is 30.5 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that include a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities is
scheduled to open in spring 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community/Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 3151 Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; landscaping with shade trees and a .5 acre
pet exercise area. This site is scheduled for redesign in 2008 that consists of modifying
the park by removing the dog play area and expanding the children's play area and
adding a restroom facility.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Capital Improvement Program 2008-2013
Page 24
City of A ventura
Proiect Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
1 999/00, 2000/01 , 2001/02
2005/06
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1 998/99
1998/99
1998/99, 2004/05
1998/99
1998/99
1 998/99
1998/99
1 999/00
1999/00, 2001/02, 2002/03
2003/04, 2005/06
1999/00
1 999/00
2001/02
2001/02
2000/01
2001/02
2003/04
2001/02
2002/03
2002/03,2003/04
2002/03
2003/04
2003/04, 2004/05
2003/04
2005/06
2005/06
2005/06
2006/07,2007/08
2006/07
2006/07
2007/08
2007/08
Aventura Blvd Beautification Improvements
Northern Entrance Beautification Improvements
Aventura Founders Park Development
Country Club Drive Exercise/Walking Path Improvements
NE 183rd Street Beautification Improvements
NE 34th Avenue Beautification Improvements
Library Landscaping Project
Huber Tract Open Space Land Purchase
NE 20ih Street Beautification Improvements
Country Club Dr. Exercise Path Safety Improvements
NE 190th Street Beautification Improvements
Biscayne Boulevard Phase I Beautification Improvements
FEC Landscape Buffer
NE 191 5t Street Beautification Improvements
Waterways Park Improvements
Founders Park Improvements
Biscayne Boulevard Phase II Beautification Improvements
NE 185th Street & NE 28th Ave Beautification Improvements
NE 213th Street Beautification Improvements
Aventura Blvd. Entrance Features
Community/Recreation Center Conceptual Design
Community Recreation Center Development
Expanded Waterways Park Purchase
Biscayne Boulevard Phase II Beautification Improvements
Country Club Drive Beautification Improvements
Newspaper Racks
NE 188th Street Beautification Improvements
Yacht Club Way Beautification Improvements
William Lehman Causeway Beautification Improvements
Veterans Park Development
Waterways Park Design
Founders Park Parking Lot Expansion
NE 20ih Street Swale Beautification Improvements
Waterways Park Development
Splash pad Addition to Founders Park
Miami Gardens Drive Beautification Improvements
Waterways Dog Park Development
Veterans Park Modifications
Capital Improvement Program 2008-2013
Page 25
City of A ventura
Park Facilities/Open Space Recreation
The City's estimated current population is 30,000. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 82.50 acres. In calculating the number of recreation
acres the City has available for use by residents, public private, golf courses and
marinas are accounted for at a different degree depending on accessibility to citizens of
the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 115. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 30.5 park/open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY
Public Recreation Areas
C Don Soffer ExerciseNValking path
C Arthur I Snyder Memorial Park
N Veterans Park
N Waterways Park
N Waterways Dog Park
N Aventura Founders Park
ACRES
APPLICABLE ACRES
Public Recreation Subtotal
5.5
3.5
2.0
7.0
1.5
11.0
30.5
5.5
3.5
2.0
7.0
1.5
110
30.5
Private Recreation Areas
Private Recreation Sites
Marina Complexes
Golf Courses
Private Recreation Subtotal
63.61
940
203.17
276.18
31.81
2.35
50.79
84.95
Total Recreation Areas
C = Community Park
N = Neighborhood Park
306.68
115.45
Citywide Beautification Proaram
In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks.
Capital Improvement Program 2008-2013
Page 26
City of A ventura
With this Beautification Program, the City Commission has fulfilled its long-term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida." The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete.
In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,000
to respond to damage from hurricanes experienced in 2005.
The following areas have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Aventura Boulevard, Northern City Entrance, NE 20ih Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 1915t Street, NE 29th Avenue, NE 18ih
Street, NE 188th Street, NE 213th Street, Biscayne Boulevard and FEC Landscape
Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way,
William Lehman Causeway, NE 20ih Street Swale, 2006 Citywide Hurricane
Landscape Restoration Program; Miami Gardens Drive and the Biscayne Boulevard
Median (NE 209-212 St).
Fundina Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget
$623,850
Fundina:
General Fund
Park Impact Fees
$553,850
70,000
Capital Improvement Program 2008-2013
Page 27
City of A ventura
TABLE 1
PROPOSED BEAUllFICATlON AND PARK FACILlTlES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09 - 20012/13
SUMMARY BY YEAR
CIP # ProJect Title Dept # 2008/09 2009/10 2010/11 2011/12 2011/12 Total
BP1
Founders Park Improvements
cs
$ 431,600 $
52,000
$ 483,600
BP'
Country Club Tennis Court Impro\e.
cs
70,000
70,000
BP'
Citywide Beautification Improvements
cs
13,000
13,500
14,000
14,500
15,250
70,250
Totals
$
83,000 $
13,500 $ 445,600 $
66,500 $
15,250 $ 623,850
TABLE 2
PROPOSED BEAUllFICATlON AND PARK FACILlTlES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09 - 20012/13
FUNDING PLAN
Impact General
CIP # Project Title Dept # Total Fees Fund
BP1
Founders Park Improvements
cs
483,600
483,600
BP'
Country Club Tennis Court Impro\e.
cs
70,000
70,000
BP'
Citywide Beautification Improvements
cs
70,250
70,250
Totals
623,850 $
70,000 $ 553,850
Capital Improvement Program 2008-2013
Page 28
City of A ventura
PROPOSED PROJECTS
1 -CS
Founders Park Improvements
2010/11 $431,600 2011/12 $52,000
This project consists of maintenance projects, replacing and updating playground
equipment.
2010/11
Replace Playground Equipment
Playground Covers
Pour in Place Surfacing
$145,600
26,000
260,000
20,800
31,200
2011/12
Replace Exercise Equipment
Pour in Place Surfacing
4-CS
Citywide Beautification Improvements
2008/09 $13,000 2009/10$13,500 2010/11 $14,000
2011/12 $14,500 2012/13 $15,250
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission.
2008/09
Purchase Benches and Trash Cans
$13,000
13,500
14,000
14,500
15,250
2009/10
Purchase Benches and Trash Cans
2010/11
Purchase Benches and Trash Cans
2011/12
Purchase Benches and Trash Cans
2012/13
Purchase Benches and Trash Cans
4-CS
Country Club Drive Tennis Court Improvements
2008/09 $70,000
This project involves improvements to the tennis facilities that the City leases from the
Fairmont Country Club. The improvements include tennis court renovations,
windscreens, fencing, water fountain, shade awnings and trash facilities.
Capital Improvement Program 2008-2013
Page 29
City of A ventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting and other
infrastructure improvements. There are three (3) improvement projects in the Capital
Improvement Program, which total $4,834,000. Special emphasis was given to
correcting drainage deficiencies, road resurfacing, implementing recommendations
made by the Traffic Advisory Board and addressing maintenance considerations.
The projects outlined in this section have been developed based on a survey of all
areas of the City, with respect to the improvement items, by the Community Services
Department; City's consulting engineer and staff. The projects were prioritized
according to the urgency of the improvements needed and age of the areas to be
improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
. Coordinate area-wide storm water developments with major street improvements.
. Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
. Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
. Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
. Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
. Implement improvements to meet safety standards.
. Improve safety by installing street lighting on all appropriate public roadways.
Capital Improvement Program 2008-2013
Page 30
City of A ventura
. Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
. Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
. Implement the recommendations of the City's Traffic Advisory board and its Traffic
consultant.
Existina Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 2ih Court
NE 28th Place NE 28th Avenue
NE 29th Avenue NE 29th Court
NE 29th Place NE 30th Avenue
NE 34th Avenue NE 18ih Street
NE 188th Street NE 190th Street
NE 1915t Street NE 192nd Street
NE 193rd Street Aventura Boulevard
West Country Club Drive North Country Club Drive
East Country Club Drive NE 201 Terrace
NE 203rd Street NE 205th Street
NE 206th Street NE 20ih Street
NE 208th Street NE 208th Terrace
NE 209th Street NE 211th Street
NE 213th Street NE 214th Terrace
N E 214th Street N E 183rd Street
Yacht Club Drive Turnberry Way
NE 2ih Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2007/08 fiscal year:
Proiect Title
Country Club Drive Drainage Improvements
Sidewalk Installation - Southside of Lehman Causeway
Pedestrian Safety Study
Aventura Boulevard Street Lighting Improvements
NE 183rd Street & Drainage Improvements
NE183rd Street Lighting Improvements
Year
1996/97
1996/97
1 996/97
1997/98
1997/98
1997/98
Capital Improvement Program 2008-2013
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City of A ventura
NE 20ih Street Lighting Improvements
North Aventura Stormwater Collector (213th Street)
Pedestrian Transportation Circulation Safety Improvements
NE 190th Street Lighting Improvements
South Aventura Stormwater Collector
Sidewalk Improvements & Replacements
NE 34th avenue Street Li~hting Improvements
NE 185th Street & NE 28t Avenue Improvements
Safety Improvements - Country Club Drive
NE 30th Avenue Drainage Improvements
NE 213th Street Lighting Improvements
NE 34th Avenue Safety/Road Improvements
Biscayne Lake Gardens Area Drainage Improvements
NE 188th Street, Lighting & Drainage Improvements
Country Club Drive Improvements
NE 190 Street Drainage Improvements
Yacht Club way Drainage and Lighting Improvements
NE 31 5t Avenue Decorative Street Lighting
Extension of Lehman Causeway Westbound Service Road
Illuminated Street Signs
Hospital District NE 213 Street Drainage Connector
Hospital District North Collector
NE 20ih Street Resurfacing
Traffic Video Monitoring Program
Directional Signs
Yacht Club Drive Seawall Improvements
Miami Gardens Drive
Aventura Boulevard Resurfacing
NE 213th Street Outfall Drainage Improvement
Miami Gardens Drive Extension and Street Lighting
Ne 29th Avenue Street Lighting Improvements
Yacht Club Drive Resurfacing
Countdown Pedestrian Walkway Signals
Traffic Video Monitoring Program - Phase I
Traffic Video Monitoring Program - Phase II
Ne 29th Pace and Yacht Club Way Resurfacing
NE 190th Street Drainage Improvements
NE 209th Street/Biscayne Boulevard Traffic Improvements
NE 18ih Street Traffic Improvements
NE 180th & N E 182nd Street /Biscay Boulevard Signage
Road. Drainaae and Infrastructure Improvements
1997/98
1997/98
1997/98
1 998/99
1 998/99
1998/99, 1999/00, 2000/01
1999/00
1 999/00
1 999/00
2000/01
2000/01
2000/01
2001/02
2002/03
2002/03
2002/03
2003/04
2003/04
2003/04
2003/04
2003/04
2004/05
2004/05
2004/05,2005/06
2004/05
2005/06
2005/06
2005/06
2006/07
2006/07
2006/07
2006/07
2006/07
2006/07
2007/08
2007/08
2007/08
2007/08
2007/08
2007/08
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
Capital Improvement Program 2008-2013
Page 32
City of A ventura
schedules. In addition, traffic improvement projects recommended by the Traffic
Advisory board are included for funding.
Fundina Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget
$4,834,000
Fundina:
Transportation Fund
General Fund
Storm Water Utility Fund
$2,945,000
889,000
1,000,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2008-2013
Page 33
City of A ventura
TABLE 1
PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09- 2012/13
SUMMARY BY YEAR
CIP# ProJect Title Dept.# 2008/09 2009/10 2010/11 2011/12 2012/13 Total
TDI1 Stormwater Drainage Improvement' CS $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,000,000
Transportation System & Traffic
TDI2 Improvements CS 689,000 500,000 1,189,000
TDI3 Road Resurfacing Program CS 485,000 315,000 600,000 495,000 750,000 2,645,000
Totals $ 1,374,000 $ 1,015,000 $ 800,000 $ 695,000 $ 950,000 $ 4,834,000
TABLE 2
PROPOSED TRftNSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008/09- 2012/13
FUNDING PLAN
stormwater
Utility General Transportation
CIP # Project Title Dept. # Total Fund Fund Fund
TOl1 Stormwater Drainage Improvement' CS $ 1,000,000 $ 1,000,000
Transportation System & Traffic
TOl3 Improvements CS 1,189,000 889,000 300,000
TOl4 Road Resurfacing Program CS 2,645,000 2,645,000
Totals $ 4,834,000 $ 1,000,000 $ 889,000 $ 2,945,000
Capital Improvement Program 2008-2013
Page 34
City of A ventura
1-CS
Stormwater Drainage Improvements
2008/09 $200,000 2009/10$200,000
2011/12 $200,000 2012/13 $200,000
PROPOSED PROJECTS
200/11 $200,000
Projects included provide for ongoing annual minor drainage improvements and include
the cost of resurfacing the affected roadways.
2008/09 NE 191 St. /29 Ave Drainage Improvements $200,000
2009/10 Drainage Improvements 200,000
20010/11 Drainage Improvements 200,000
20011/12 Drainage Improvements 200,000
2012/13 Drainage Improvements 200,000
2-CS
Road Resurfacing Program
2008/09 $485,000 2009/10$315,000 2010/11 $600,000
2011/12 $495,000 2011/12 $750,000
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Community Services Department.
2009/10
Hospital District
NE 29th Avenue
NE 34th Avenue
N E 18ih Street
$250,000
235,000
315,000
185,000
240,000
175,000
165,000
330,000
750,000
2008/09
Williams Island Road
NE 190th Street
2010/11
2011/12
NE 185th/NE 31th Avenue
NE 188th Street
2012/13
Country Club Drive (Northbound)
Capital Improvement Program 2008-2013
Page 35
City of A ventura
3-CS
Transportation System and Traffic Improvements
2008/09 $689,000 2009/10$500,000
This project includes improvements to the City's transportation and traffic system. The
major components of this project is the implementation of the recommendations from
the Traffic Advisory Board and staff.
2008/09
NE 19151 Street/Biscayne Boulevard - Re-stripe the westbound approach
to provide triple westbound left turns and one (1) exclusive right-turn lane.
This will require additional right-of-way on the north side of the street.
Remove the first center median and modify the signal timing to improve
turning movements. $507,000
NE 1991h Street/West Country Club Drive - Add right turning lane.
$182,000
2009/10
NE 183rd Street/Biscayne Boulevard - Construct a second left-turn lane
westbound by removing part of the median barrier. Add new striping and
revise signal timing to accommodate this turning movement. The left turn
southbound movement to the shopping center and from the bank would be
eliminated.
$500,000
Capital Improvement Program 2008-2013
Page 36
City of A ventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 3 projects
totaling $7,605,500.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
. Provide easily accessible services to City residents and adequate parking for City
facilities.
. Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
. Provide facilities for future growth of the City and services generated by such
growth.
Existina Facilities
Map 1 shows the location of the City's Government Center, and the Dade County Fire
Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2007/08 fiscal year:
Proiect Title
Government Center/Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center/Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School
Community Center Improvements
Construction of Middle School Wing to Charter School
Holiday Lighting for Government Center
Design of Arts & Cultural Center
Fundina Plan
Funding for the proposed Public Buildings
sources: Total Category Budget
Year
1996/97
1997/98
1997/98
1999/00, 2000/01
2001/02
2002/03
2003/04, 2004/05,
2006/07, 2007/08
2004/05
2005/06
2007/08
Projects will be provided by the following
$7,605,500
Fundina:
General Fund
Capital Improvement Program 2008-2013
$1,305,500
Page 37
City of A ventura
County GOB Proceeds
Charter School Fund
Park Impact Fees
Land Sale Proceeds
4,100,000
1,600,000
250,000
350,000
Capital Improvement Program 2008-2013
Page 38
City of A ventura
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008109 - 20012/13
SUMMARY BY YEAR
CIP# ProJect Title Dept.# 2008109 2009110 2010111 2011112 2012112 Total
PBF1
PBF2
PBF2
Arts &Cullural Cenler
Charter School Classroom Additions
Community Center Improvements
CM
CM
CS
$
$
5,300,000 $ 700,000
1,600,000
5,500
$ 6,000,000
$ 1,600,000
5,500
Totals
$
6,905,500 $ 700,000 $
$
$
$ 7,605,500
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2008109 - 20012/13
FUNDING PLAN
Charter County Bond Land Sale General Impact Fees
CIP # Project Title Dept. # Total School Proceeds Proceeds Fund Dev. Oed.
PBF1
PBF2
PBF2
Arts &Cullural Cenler
Charter School Classroom Additions
Community Center Improvements
CM
CM
CS
$
6,000,000
1,600,000
5,500
$ 4,100,000 $
350,000 $ 1,300,000 $
250,000
1,600,000
5,500
Totals
$
7,605,500 $ 1,600,000 $ 4,100,000 $
350,000 $ 1,305,500 $
250,000
Capital Improvement Program 2008-2013
Page 39
City of A ventura
PROPOSED PROJECTS
1-CM
Arts & Cultural Center
2008/09 $5,300,000 2009/10 $700,000
This project consists of the design and construction of an Arts and Cultural Center that
could be utilized to host a variety of performing arts and cultural programming for all age
groups. This project will be constructed adjacent to the Community Recreation center.
2-CM
Charter School Classroom Additions
2008/09 $1 ,600,000
In order to meet the State class size amendment requirements ten new
classrooms will be constructed for the 2009/10 school year.
2-CS
Community Recreation Center Improvements
2008/09 $5,500
This project consists of providing equipment and improvements at the Community
Recreation Center.
2008/09
12 Tables and Storage Carts
6 Card Tables
$4,500
1,000
Capital Improvement Program 2008-2013
Page 40
City of A ventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City's information/communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 12 projects totaling
$2,915,701.
Policies
The City's investment in communication and computer projects is based on the
following policies:
. Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
. Improve and maintain City-wide radio communications capabilities for Police
operations.
. Develop and maintain computerized capabilities of the various City departments and
information systems.
. Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
. Maintain the E911 system to enhance police response times to emergencies.
. Utilize the latest technology for education and teaching at the Charter School.
Fundina Plan
Funding for the proposed Information Technology
following sources: Total Category Budget
Projects will be provided by the
$2,915,701
Fundina:
General Fund
Charter School Fund
$2,401 ,201
514,500
Capital Improvement Program 2008-2013
Page 41
City of A ventura
TABLE 1
PROPOSED COMMUNICATIONS ftJ\JD COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
SUMMARY BY YEAR
CIP # Project Title Dept. # 2008/09 2009/10 2010/11 2011/12 2012/13 Total
ICT1 Police Computers Systems<$5000 PO 138,000 174,400 146,000 127,000 140,500 725,900
ICT2 Central Computer System>$5000 IT 115,000 270,000 90,000 90,000 105,000 670,000
ICT3 Radios and E911 System PO 306,000 99,720 106,508 113,369 155,304 780,901
ICT4 Computer Equipment<$5000 ACES 90,000 78,000 96, 000 87,500 78,000 429,500
ICT5 Computer Equipment>$5000 ACES 45,000 10,000 10,000 20,000 85,000
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
leT? Computer Equipment<$5000 FSS 3,000 6,000 3,000 2,000 3,000 17,000
ICTS Computer Equipment<$5000 CM 4,000 2,000 4,000 2,000 12,000
ICT9 Computer Equipment<$5000 CS 12,000 11,000 20,800 27,000 11,000 81,800
ICT10 Computer Equipment<$5000 CO 3,500 8,100 4,500 3,000 8,500 27,600
ICT11 Computer Equipment>$5000 CO 44,000 6,000 50,000
ICT12 Computer Equipment CC 3,000 3,000 6,000
Totals $ 724,500 $ 709,220 $ 482, 808 $ 469,869 $ 529,304 $ 2,915,701
TABLE 2
PROPOSED COMMUNICATIONS ftND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
FUNDING Pl..ftJ\J
Charter
General School
CIP # Project Title Dept. # Total Fund Fund
ICT1 Police Computers Systems<$5000 PO 725,900 725,900
ICT2 Central Computer System>$5000 IT 670,000 670,000
ICT3 Radios and E911 System PO 780,901 780,901
ICT4 Computer Equipment<$5000 ACES 429,500 429,500
ICT5 Computer Equipment>$5000 ACES 85,000 85,000
ICT6 Computer Equipment<$5000 IT 30,000 30,000
ICT7 Computer Equipment<$5000 FSS 17,000 17,000
ICT8 Computer Equipment<$5000 CM 12,000 12,000
ICT9 Computer Equipment<$5000 CS 81,800 81,800
ICT10 Computer Equipment<$5000 CO 27,600 27,600
ICT11 Computer Equipment>$5000 CO 50,000 50,000
ICT12 Computer Equipment CC 6,000 6,000
$ 2,915,701 $ 2,401,201 $ 514,500
Totals
Capital Improvement Program 2008-2013
Page 42
City of A ventura
PROPOSED PROJECTS
1 - PO
Police Computers Systems < $5000
2008/09 $138,000 2009/10$174,400 2010/11 $146,000
2011/12 $127,000 2012/13 $140,500
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2008/09
2009/10
2010/11
2011/12
2012/13
Upgrades
Replace 15 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace Server
20 Vehicle Printers
3 Toughbooks (K-9)
$30,000
45,000
20,000
6,000
5,000
20,000
12,000
$15,000
54,000
20,000
6,000
10,000
50,000
20,400
$25,000
54,000
20,000
6,000
14,000
10,000
17,000
$25,000
54,000
20,000
6,000
10,000
12,000
$25,000
54,000
20,000
6,000
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 2 Servers
Replace AS400
20 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 9 Computers for EOC
Replace 2 Servers
20 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Replace 2 Servers
10 Vehicle Printers
Upgrades
Replace 18 Mobile Laptops
15 Desktop Computers
Vehicle Modems
Capital Improvement Program 2008-2013
Page 43
City of A ventura
Replace 2 Servers
10 Vehicle Printers
3 Toughbooks (K-9)
10,000
13,500
12,000
2 -IT
Central Management Information System> $5000
2008/09 $115,000 2009/10$270,000 2010/11 $90,000
2011/12 $90,000 2012/13 $105,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2008/09
2009/10
2010/11
2011/12
2012/13
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Equipment for Redundant Site
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Replace PBX Phone System
with VOIP
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
Video System Solution
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Softwa re/Lice nses/U pg rades
Servers/ Security/UPS/Switches
AS 400 Upgrades
Equipment for Redundant Site
$30,000
65,000
5,000
15,000
$15,000
50,000
55,000
150,000
$25,000
45,000
20,000
$20,000
65,000
5,000
$25,000
60,000
5,000
15,000
3-PD
Radios and E911 System
2008/09 $306,000 2009/10 $99,720 2010/11 $106,508
2011/12 $113,369 2011/12 $155,304
This project consists of purchasing equipment to establish and maintain an 800 Mhz
police radio system to improve communications and purchase new radios for projected
Capital Improvement Program 2008-2013
Page 44
City of A ventura
additional personnel in the Police Department, replace radios that may become
damaged or become inoperative during the five-year period and maintain the E911
system.
2008/09
2009/10
2010/11
2011/12
2011/12
10 Handheld & 10 Mobile Radios
Radio System Upgrades
800 Mhz Radio System Upgrades
E911 System Upgrades
911 Telephone Logging System
Outdoor Bi- Amp System
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
5 Handheld & 5 Mobile Radios
800 Mhz Radio System Upgrades
E911 System Upgrades
Replace CSD Servers
$86,000
25,000
30,000
25,000
65,000
75,000
$44,720
25,000
30,000
$46,508
30,000
30,000
$48,369
35,000
30,000
$50,304
35,000
30,000
40,000
4-ACES
Computer Equipment < $5,000
2008/09 $90,000 2009/10$78,000 2010/10 $96,000
2011/12 $87,500 2012/13 $78,000
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2008/09
2009/10
2010/11
2011/12
Replace 75 Computers/Laptops
Replace 65 Computers/Laptops
Replace 80 Computers/Laptops
Replace 70 Computers/Laptops
Replace Color Laser Printer
$90,000
78,000
96,000
84,000
3,500
Capital Improvement Program 2008-2013
Page 45
City of A ventura
2012/13
Replace 65 Computers/Laptops
$78,000
5-ACES
Computer Equipment> $5000
2009/10 $45,000 2010/10 $10,000
2011/12 $10,000 2012/13 $20,000
This project consists of the regular replacement of the computers and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2009/10
Replace Network Switches and Routers
Upgrade Phone System
$15,000
30,000
10,000
2010/11
Replace Network Switches and Routers
2011/12
Replace Network Switches and Routers
10,000
2012/13
Replace Network Switches and Routers
Replace 2 Servers
10,000
10,000
6 -IT
Computer Equipment < $5000
2008/09 $6,000 2009/10$6,000
2011/12 $6,000 2012/13 $6,000
2010/11 $6,000
This project includes the replacement of existing equipment for the various employees
of the department.
7 - FSS
Computer Equipment < $5000
2008/09 $3,000 2009/10$6,000
2011/12 $2,000 2012/13 $3,000
2010/11 $3,000
This project includes the replacement of existing equipment for the various employees
of the department.
8-CM
Computer Equipment < $5000
2008/09 $4,000 2009/10$2,000
2012/13 $2,000
2011/12 $4,000
Capital Improvement Program 2008-2013
Page 46
City of A ventura
This project consists of upgrading computer equipment in the Office of the City
Manager.
9-CS
Computer Equipment < $5000
2008/09 $12,000 2009/10 $11 ,000 2010/11 $20,800
2011/12 $27,000 2012/13 $11,000
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2008/09
2009/10
2010/11
2011/12
2012/13
4 Computers and Plotter
Upgrade GIS Software
$10,000
2,000
$9,000
2,000
$13,000
4,000
2,000
1,800
$8,000
14,000
2,000
3,000
$9,000
2,000
5 Computers and 10 Printer
Upgrade GIS Software
10 CRC Computers
4 Computers
Upgrade GIS Software
2 Laptop Computers
4 Computers and 10 Printer
11 CRC Computers
Upgrade GIS Software
Replace CRC Server
5 Computers and 10 Printer
Upgrade GIS Software
10 - CD
Computer Equipment < $5000
2008/09 $3,500 2009/10 $8,100
2011/12 $3,000 2012/13 $8,500
2010/11 $4,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2008/09
2009/10
Replace 3 Computers
Replace 1 Printers
$3,000
500
Replace 5 Computers
$3,000
Page 47
Capital Improvement Program 2008-2013
City of A ventura
Replace 1 Laser
Replace 1 Printers
Replace 1 Forms Printer
600
500
4,000
$4000
500
2010/11
Replace 4 Computers
Replace 1 Printers
2011/12
Replace 3 Computers
$3,000
$4,000
500
4,000
2012/13
Replace 4 Computers
Replace 1 Printers
Replace 1 Large Form Printer
11 - CD
Computer Equipment> $5000
2008/09 $44,000 2009/10$6,000
This project consists of computer software upgrades and computer equipment over
$5,000 for the Community Development Department.
2008/09
HTE Credit Card system & Server
HTE Business Tax License Web
$28,000
16,000
$6,000
2009/10
Plotter Large Format
12 - CC
Computer Equipment < $5000
2008/09 $3,000 2009/10$3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2008-2013
Page 48
City of A ventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 7 projects totaling
$2,814,691.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
. Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
. Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
. Purchase more economical, fuel efficient and multi-functional vehicles.
. Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
. Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Eauipment Purchase And Replacement
Most projects outlined in the 2008/09 to 2012/13 Capital
either pertaining to vehicles or operational equipment.
$2,814,691 are displayed in Table 1.
Improvement Program are
These 7 projects, worth
Detailed project descriptions and a funding schedule follow. The CIP guidelines provide
that capital equipment shall be defined as having a useful life of more than one year and
a value of $5,000 or more. Equipment that has a value of $5,000 or less is also
included in this document for budgetary purpose.
Fundina Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the General Fund:
Capital Improvement Program 2008-2013
Page 49
City of A ventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2008109 - 2012/13
SUMMARY BY YEAR
CIP # Project Title Depl 2008/09 2009/10 2010/11 2011/12 2012/13 Total
CE1 Vehicle Purchase & Replacements PO 324,000 476,460 448,000 400,000 379,100 2,027,560
CE2 Equipment Purchase and Replacement>5000 PO 70,000 91,000 115,710 60,471 63, 000 400,181
CE3 Equipment Purchase and Replacement<5000 PO 11,500 18,800 28,400 22, 200 31,300 112,200
CE4 Equipment Purchase and Replacement>5000 CS 58,500 57,000 55,000 15,000 28,000 213,500
CE5 Equipment Purchase and Replacement>5000 CO 21,000 22,700 43,700
CE4 Equipment Purchase and Replacement<5000 CO 800 850 900 2,550
CE5 Equipment Purchase and Replacement>5000 IT 15,000 15,000
Totals $ 479,800 $ 664,260 $ 647,960 $ 520,371 $ 502,300 $ 2,814,691
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2008/09 - 2012/13
FUNDING PlAN
General
CIP # Project Title Depl Total Fund
CE1 Vehicle Purchase & Replacements PO 2,027,560 2,027,560
CE2 Equipment Purchase and Replacement>50oo PO 400,181 400,181
CE3 Equipment Purchase and Replacement<50oo PO 112,200 112,200
CE4 Equipment Purchase and Replacement>5oo0 CS 213,500 213,500
CE5 Equipment Purchase and Replacement>5000 CO 43,700 43,700
CE4 Equipment Purchase and Replacement<5000 CO 2,550 2,550
CE5 Equipment Purchase and Replacement>5000 IT 15,000 15,000
Totals 2,814,691 2,814,691
Capital Improvement Program 2008-2013
Page 50
City of A ventura
PROPOSED PROJECTS
1 - PO
Vehicle Purchase & Replacements
2008/09 $324,000 2009/10$476,460 2010/11 $448,000
2011/12 $400,000 2012/13 $379,100
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 12 Patrol Vehicles
$324,000
$336,960
36,000
36,000
40,000
27,500
$351,000
37,000
35,000
25,000
$365,000
35,000
$379,100
Replace 12 Patrol Vehicles
Replace 4 Wheel Drive Vehicle
Replace Patrol SUV
Replace Prisoner Van
Replace K-9 Vehicle
Replace 12 Patrol Vehicles
Replace Special Services SUV
Replace Crime Scene Van
Replace Fleet Truck
Replace 12 Patrol Vehicles
Replace Crime Prevention Van
Replace 12 Patrol Vehicles
2-PD
Equipment Purchase and Replacement> $5000
2008/09 $70,000 2009/10 $91 ,000 2010/11 $115,710
2011/12 $60,471 2012/13 $63,000
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2008/09
2009/10
10 Vehicle Equipment
Replace K-9
60,000
10,000
65,000
20,000
6,000
12 Vehicle Equipment
Prisoner Vehicle Equipment
K-9 Vehicle Equipment
Capital Improvement Program 2008-2013
Page 51
City of A ventura
2010/11
2011/12
2012/13
10 Vehicle Equipment
Replace 2 Message Boards
Replace 2 Boat Engines
$58,710
22,000
35,000
$60,471
$63,000
10 Vehicle Equipment
10 Vehicle Equipment
3-PD
Equipment Purchase and Replacement < $5000
2008/09 $11,500 2009/10$18,800 2010/11 $28,400
2011/12 $22,200 2012/13 $31,300
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 15 Ballistic Vests
5 Tasers
$6,500
5,000
$7,000
5,200
6,600
$8,000
7,000
8,000
5,400
$8,500
8,100
5,600
$8,500
8,000
9,000
5,800
Replace 10 Ballistic Vests
5 Tasers
5 AR15 Weapon & Gun Rack
Replace 10 Ballistic Vests
2 Radar Units
2 Lasar Units
5 Tasers
Replace 10 Ballistic Vests
2 Lasar Units
5 Tasers
Replace 10 Ballistic Vests
2 Radar Units
2 Lasar Units
5 Tasers
4-CS
Equipment Purchase and Replacement> $5,000
2008/09 $58,500 2009/10$57,000 2010/11 $55,000
2011/12 $15,000 2012/13 $28,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
Capital Improvement Program 2008-2013
Page 52
City of A ventura
2008/09
2009/10
2010/11
2011/12
2012/13
Replace 1 Treadmill
Replace 1 Elliptical Machine
1 Utility Vehicles
Pickup Truck
$6,000
5,000
27,500
20,000
$21,000
25,000
6,000
5,000
$21 ,500
6,000
27,500
$9,000
6,000
$22,000
6,000
Replace Sedan
Replace Utility Van
Replace 1 Treadmill
Replace 1 Elliptical Machine
Pickup Truck
Replace 1 Treadmill
Replace Truck
Replace Service Cart
Replace 1 Treadmill
Pickup Truck
Replace 1 Treadmill
5-CD
Equipment Purchase and Replacement> $5,000
2009/10 $21,000 2011/12 $22,700
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2009/10
2011/12
Pickup Truck
$21,000
22,700
Pickup Truck
6-CD
Equipment Purchase and Replacement < $5,000
2008/09 $800 2010/11 $850 2012/13 $900
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
2008/09
2010/11
1 Vertical Plan File
$800
1 Vertical Plan File
850
Page 53
Capital Improvement Program 2008-2013
City of A ventura
2012/13
1 Vertical File
$900
7 -IT
Equipment Purchase and Replacement> $5,000
2008/09 $15,000
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Information Technology
Department. The following is a breakdown of the items to be
2008/09
Supplemental Air-conditioning Unit for Server Room
$15,000
Capital Improvement Program 2008-2013
Page 54
ORDINANCE NO. 2008 -
AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA;
AMENDING THE CITY CODE BY AMENDING CHAPTER
18 "BUSINESS REGULATIONS,TAXES AND PERMITS", BY
CREATING ARTICLE IV" POLICE COST RECOVERY";
CONSISTING OF SECTION 18-80 "RECOVERY OF COSTS
FOR FAILURE OF RESPONSIBLE PERSON TO APPEAR
ON BEHALF OF BUSINESS"; PROVIDING A MECHANISM
FOR THE RECOVERY OF COSTS INCURRED BY THE
CITY POLICE DEPARTMENT UNDER CIRCUMSTANCES
IN WHICH A CRIMINAL PROSECUTION IS
ABANDONED, DISMISSED OR FAILS AS A DIRECT
RESULT OF THE FAILURE OF A RESPONSIBLE PERSON
TO APPEAR IN LAW ENFORCEMENT OR COURT
PROCEEDINGS, ON BEHALF OF THE OWNER OR
OPERATOR OF A BUSINESS ESTABLISHMENT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCLUSION IN CODE; PROVIDING FOR PENALTY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, based upon information provided by the police department of the City of
A ventura ("City"), the City Commission finds that it is necessary to create a mechanism which
permits the City to recover the costs incurred by the City's police department, including costs
incurred in responding to a suspected crime scene, investigating and reporting suspected crime,
apprehending and/or transporting persons accused of committing crimes, and assisting the
prosecuting authorities in connection with the prosecution of crime, in those circumstances in
which criminal prosecutions are abandoned, dismissed or fail as a direct result of the failure of
the responsible person of a business establishment to appear as required by law; and
WHEREAS, this Ordinance, by the creation of a cost recovery mechanism, shall serve to
mitigate the financial harm which is caused to City law enforcement resources by the failure of
responsible persons to appear as required by law; and
WHEREAS, the City Commission has held the required public hearing, duly noticed in
accordance with law; and
WHEREAS, the City Commission finds that this proposed Ordinance serves to further
enhance the protection of the public health, safety and welfare and to protect and preserve
limited public resources.
NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION
OF THE CITY OF A VENTURA, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the above stated recitals IS hereby
adopted and confirmed.
Section 2. City Code Amended. That Chapter 18 "Business Regulations, Taxes,
and Permits" of the City Code, is hereby amended by creating Article IV "Police Cost
Recovery", consisting of Section 18-80 "Recovery of Costs for Failure of Responsible Person to
Appear on behalf of Business," to read as follows:
ARTICLE IV. POLICE COST RECOVERY
Section 18-80. Recovery of Costs for Failure of Responsible Person to Appear on behalf of
Business.
a) Definitions. The following terms used in this section shall have the meaning ascribed
to them in this paragraph unless the context requires otherwise.
(i) Business Owner or Operator: the owner or operator of a business
establishment which is operating within the City or which holds a Local Business Tax Receipt
issued by the City, which business is the victim, subject, complainant, reporter or is the site
of the suspected commission of criminal activity or transactions, and which activity or
transaction is within the jurisdiction of the City police department, and who, as a business owner
or operator, may be liable for Costs Incurred upon a Responsible Person's Failure to Appear as
2
provided by this section.
(ii) City: the Florida municipal corporation situated within Miami-Dade
County, Florida, and known as the City of A ventura, Florida;
(iii) Costs Incurred: any and all monetary costs directly incurred by the City in
relation to the investigation, enforcement or prosecution of suspected criminal activities or
transactions which has been complained of, witnessed or reported by a Responsible Person or
concerning which a Responsible Person is required to appear at Court Proceedings.
(iv) Court Proceedings: any law enforcement, prosecutorial or judicial
proceedings related to the reporting, filing, initiation or maintenance of a complaint or charge
concerning a criminal prosecution, including but not limited to State Attorney intake and pre-
filing proceedings, filing of criminal proceedings, depositions, or court appearances;
(v) Criminal Charge is Abandoned, Dismissed or Fails: when a criminal
complaint or charge is abandoned, declined to be filed or further prosecuted by the State
Attorney or is dismissed by the State Attorney or by the court or a verdict of "not guilty" is made
or directed by the court, directly upon the basis of the Failure to Appear of a Responsible Person.
(vi) Failure to Appear: the failure of a Responsible Person to appear in Court
Proceedings or to comply with the requirements of this section, under circumstances in which the
Criminal Charge is Abandoned, Dismissed or Fails.
(vii) Person: any natural person, individual, firm, partnership, association, or
corporation;
(viii) Responsible Person: the person who, as a Business Owner or Operator, or
who, as an employee, officer or agent of a Business Owner or Operator, furnishes information to
police, initiates a report or files a complaint upon or concerning suspected criminal activities or
3
transactions upon behalf of any Business Owner or Operator or concerning an incident in which
it is reported by such person that criminal activities or transactions within the police jurisdiction
of the City may have occurred at or concerning the place of business or in connection with the
activities or transactions of the business establishment. The term "Responsible Person" includes,
but is not limited to, victims and witnesses;
(ix) State Attorney: the regular or specially assigned prosecuting attorney for
the Eleventh Judicial Circuit in and for Miami-Dade County, Florida.
b) Service Charge Imposed. Pursuant to the City's authority under its constitutional
home rule powers, as codified in Section 166.021, Florida Statutes, and as also authorized by
Section 166.201, Florida Statutes, a service charge in the full amount of the City's Costs Incurred
is hereby imposed upon the Business Owner or Operator, in the event that a Criminal Charge is
Abandoned, Dismissed or Fails as a direct result of a Responsible Person's Failure to Appear in
Court Proceedings. The identity of each Responsible Person may be noted in the applicable
offense report or in a supplemental report. A written certification by the State Attorney, court
administrator or the City's Police Chief that a Criminal Charge is Abandoned, Dismissed or
Fails as a direct result of the Failure to Appear of a Responsible Person shall be prima facie
evidence that the Costs Incurred are the obligation of the Business Owner or Operator pursuant
to this section.
c) Computation of Costs. The City's finance director shall calculate the Costs
Incurred by the City's police department, based upon pertinent information provided in writing
by the Police Chief or his designee.
d) Appeal of Finance Director's Determination. Any person aggrieved by a
decision of the finance director concerning the calculation of Costs Incurred as required by this
4
section, may appeal the matter to the City Manager. The aggrieved person shall have ten (10)
days from receiving the written decision of the City's finance director to file a written appeal to
the City Manager. The written appeal shall specify as to whether review is sought as to the
liability of the Business Owner or Operator and/or as to the calculation of the Costs Incurred.
The City Manager may accept, reject, or modify the decision of the City's finance director, based
upon the scope of review requested and upon a review of the information provided to the City
Manager and his or her findings as to whether or not the Business Owner or Operator is, pursuant
to the intent, purposes and requirements of this section, liable for the Costs Incurred and as to
whether the amount of the Costs Incurred has been correctly calculated. The City Manager shall
find that the Business Owner or Operator is not liable for the Costs Incurred in the event that the
Business Owner or Operator demonstrates that: (1) the Responsible Person no longer served as
an employee, agent or servant of the Business Owner or Operator at the time of the Failure to
Appear; or (2) the Responsible Person's Failure to Appear occurred solely because the
Responsible Person did not receive a notice or subpoena to appear at Court Proceedings, if
such notice or subpoena was required by law; or (3) the Responsible Person's Failure to Appear
was not caused by the negligent, reckless or intentionally wrongful conduct of the Responsible
Person and was unavoidable . Any person aggrieved by a decision of the City Manager may
timely seek judicial review of the matter in a court of competent jurisdiction to the extent and
manner authorized by applicable law.
e) Liability; Collections. Each Business Owner and Operator on whose behalf a
Responsible Person has Failed to Appear as required by this section, shall be jointly and
severally liable to the City for the Costs Incurred as a result of such Failure to Appear. Costs
5
Incurred pursuant to this section may be collected by the City pursuant to the following
procedure:
(i) The service charge imposed by the City for the Costs Incurred shall be
due and payable not later than thirty (30) days after the date of the mailing or hand delivery of
the City's invoice to the Business Owner or Operator for cost recovery, and said due date shall
be indicated upon the invoice ofthe City.
(ii) If such service charges are not fully paid by the Business Owner or
Operator on or before the past due date, a late fee of five (5) percent shall be imposed by City
and shall be added to the outstanding invoice. Unpaid balances of Business Owners or Operators
for such service charges and late fees shall be subject to an interest charge at the rate of one (1 %)
percent per month in accordance with the provisions of paragraph (iii) below. Imposition of said
interest charge shall commence for any delinquency existing thirty (30) days after the past due
date of the invoice and shall continue to accrue until all service charges, late fees and interest
charges are paid.
(iii) Service charges and late fees, together with any interest charges, shall be
debts due and owing to the City and such debts shall be recoverable by the City or its assignee, in
any court of competent jurisdiction.
f) Implementation. The City Manager and Police Chief, with any necessary assistance
from the City Attorney, are authorized to develop and implement forms for the efficient
administration and implementation of this section.
Section 3.
Severability. That the provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be
held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining
6
sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it
being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any
part.
Section 4.
Inclusion in the Code. That it is the intention of the City Commission,
and it is hereby ordained that the provisions of this Ordinance shall become and be made a part
of the Code of the City of A ventura; that the sections of this Ordinance may be renumbered or
relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to
"Section" or other appropriate word.
Section 5.
Penalty. That any person who violates any provisions of this Ordinance
shall, upon conviction, be punished by a fine not to exceed $500.00 or imprisonment in the
County jail not to exceed sixty (60) days or both such fine and imprisonment. Each day that a
violation continues shall be deemed a separate violation. This Ordinance shall also be subject to
enforcement under the Local Government Code Enforcement Act, Chapter 162, F.S., as
amended, and City Code Section 2-331, et. seq., as amended. Enforcement may also be by suit
for declaratory, injunctive or other appropriate relief in a court of competent jurisdiction or as
authorized by Section 162.22, F.S.
Section 6.
Effective Date. That this Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by
, who moved its adoption on
first reading. This motion was seconded by
, and upon being put to a
vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Michael Stem
Commissioner Billy Joel
7
Commissioner Luz Urbaez Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
The foregoing Ordinance was offered by Commissioner
who
moved its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Michael Stem
Commissioner Billy Joel
Commissioner Luz Urbaez Weinberg
Vice Mayor Zev Auerbach
Mayor Susan Gottlieb
PASSED AND ADOPTED on first reading this
day of
,2008.
PASSED AND ADOPTED on second reading this _day of
,2008.
Susan Gottlieb, Mayor
ATTEST:
Teresa M. Soroka, MMC
City Clerk
Approved as to Form and Legal Sufficiency:
City Attorney
8
E:\300\32800 1 \Qrdinances\Police Cost -Recovery. doc
9
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: Eric M. Soroka, ICMA-CM, City Manager
FROM: Commissioner Michael Stern
DATE: May 8, 2008
SUBJECT: Proposed Ordinance to Prohibiting Smoking in Parks
With the opening of the new Waterways Park, I feel it is time to consider adopting an
Ordinance prohibiting smoking in all City parks in order to protect the health of our
residents.
Please place this matter on the next Workshop Agenda.
MS/tms
KA THERINE FERNANDEZ RUNDLE
STATE ATTORNEY
ELEVENTH JUDICIAL CIRCUIT OF FLORIDA
COMMUNITY OUTREACH DIVISION
Dear Friends,
I would like to introduce our Community Outreach Division. This division of the State
Attorney's Office was formed to carry out a unique task - to help the citizens of Miami-
Dade County become familiar with the resources available to them through this office
and educate them on how to go about obtaining these services. My goal is to make the
community feel that their State Attorney's Office is accessible to them when they need us
the most.
While this is primarily a prosecuting agency, we offer many diverse programs aimed at
crime prevention, helping youth, families and the elderly. Examples of our outreach
programs are "Justice in Motion," our 37 foot mobile office, "Child Fingerprinting
Program," "SAO Kids Smart Program," "Identity Theft Prevention Program," "One
Stop Sealing and Expungement Workshop," and "Domestic Violence Information...Be
Informed."
I hope that we can be of service to your organization and that you will take advantage of
these and other valuable programs we provide. Let's work together to make Miami-Dade
a safer place to live, work and raise our families!
For more information, please call the Community Outreach Division at 305-547-0724.
Sincerely,
?r~
KATHERINE FERNANDEZ RUNDLE
State Attorney
E. R. GRAHAM BUILDING' 1350 N.W. 12TH AVENUE' MIAMI. FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATIORNEY
ELEVENTH JUDICIAL CIRCUIT
KATHERINE FERNANDEZ RUNDLE
STATE ATTORNEY
"JUSTICE IN MOTION"
It is with great excitement that we share information about our community outreach
program entitled "Justice in Motion" (JIM). This is a 37-foot mobile office equipped
with state-of-the-art technology for community-based interviewing of victims and
witnesses, and public education. We are dedicated to making this community a safer
place to live, work, and raise our families.
The program's main purpose is to take JIM to those victims and witnesses who are
unable to come to our office for help, interviewing, and/or services. In addition, our
intention is to educate, inform, and enhance our community relations. We believe that
the services we provide to the public are appreciated. However, we also believe that our
citizens want and need to be educated about the judicial process and have . access to
information about other services and crime prevention programs offered by our office.
We invite you to use JIM for your community events, business luncheons; wherever you
think JIM could be of service. Feel free to contact our Community Outreach
Coordinators listed on the flyer or visit our website: www.MiamiSao.com for more
information or to request JIM.
For further information please call the Community Outreach Division at(305) 547-0724.
E.R.GRAHAMBUlLDlNG . 1350N.W. 12TH AVENUE .MIAMI,FLORIDA33136-2111 . (305)547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CIRCUIT
KATHERlNEFERNANDEZRUNDLE
ST ATE ATTORNEY
"JUSTICIA EN AceION"
Es con gran regocijo que compartimos informacion acerca de nuestro programa de
relaciones comunitarias titulado ~~Justicia en Accion" (JIM.) Es una oficina movil de 37
pies, equipada con tecnologia de vanguardia para entrevistar a victimas y testigos en sus
comunidades, y para educacion del publico. Nuestra dedicacion es hacer que est a
comunidad sea un lugar mas seguro en que vivir, trabajar y criar a nuestras familias.
EI proposito principal de este programa es llevar JIM a aquellas victimas y testigos que no
pueden venir a nuestra oficina para ser entrevistados, buscar ayuda y/o servicios. Ademas,
nuestra intencion es educar, informar, y realzar nuestras relaciones comunitarias. Creemos
que los servicios que proveemos al publico son agradecidos. Sin embargo, tambien
creemos que nuestros residentes quieren y necesitan ser educados acerca del proceso
judicial y tener acceso a informacion de otros servicios y programas de prevenci6n de
crimen que son ofrecidos por nuestra oficina.
Le invitamos a usar JIM para sus eventos comunitarios, almuerzos de negocios, en donde
usted crea que JIM puede ser utilizado. Por favor Harne a nuestros Coordinadores de
Relaciones Comunitarias que estan nombrados en el rotulo de JIM 0 vi site nuestra !Jagina
de Internet: www.MiamiSAO.com para solicitar a JIM.
Para mas informacion, llame a la Division de Relaciones Comunitarias al (305) 547-0724.
E. R. GRAHAM BUILDING . 1350N.W. 12TH AVENUE 'MIAMI,FLORIDA33136-2111 . (105)547-0100
OFFICE OF THE STATE ATTORNEY
tLEVENTH JUDICIAL CIRCUIT
KATHERINE FERNANDEZ RUNDLE
STATE ATTORNEY
CHILD FINGERPRINTING PROGRAM
The State Attorney's Office "Child Fingerprinting Program" consists of is~uing a
. fingerprint card to parents/ legal custodians for safekeeping to be used in the event that
identification is required.
This card will contain the following information: child's fingerprints, name of child, date of
birth, colQr of hair and eyes, and a bandage as a DNA identification tool. This bandage acts as
(, 1.: a feminder that the next time the child cuts themselves, the parent. should take this or any
bandage-that-was.,-use<i.to"'COver the cut and fold it up and save it. They should keep the
bandage and the 'fingerprint card with theirimportant papers. t;;, .'
The purpose of this prdgram is to help families provide law enforcement agencies with a tool
in case a c:hild is missing or abducted.
t The'Sta~'~ttom~Yi\'~*erine iFernande~ R\}ndle,has organized the "Child Fingerprinting
Program" due to her deep concern for the crimes being perpetrated against our children.
For further information please call the Community Outreach Division at (305) 547-0724.
( E. R. GRAHAM BUILDING. 1350 N.W. 12TH AVENUE. MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
,.ELEVENTH JUDICIAL CIRCUIT
KATHEIDNE FERNANDEZ RUNDLE
STATE ATTORNEY
.
PROG~DE HUELLAS PARANINOS
El "Programa de Huellas Para Niiios" de la Oficina de la liiscal Estatal consiste en
suministrar una tarjeta de huellas digitales a los padres! guardianes para que la guarden y sea
usada si se requiere identificar al niiio.
Esta tarjeta incluira la siguiente informacion del menor: huellas digitales, nombre, fecha de
, nacimiento, color de cabello yojos, y una curita para identificacion de ADN. Esta curita sirv~
,,;~,'.d!.rec~erdo que la proxima vez que el niiio se lastime, el padre de fam.il~~ ~ebe to~ar esta ?
!~;,'-~i{c~~1quler"cur1G"qtie''fue' USfda: parli"cubrir la herida, doblarla y guardaHa::D~ben man~el1er la
~f.~t;~~F";~:'.:.~ y la tarjeta "de ,h. ~ell~.. "';n susp.;.peles impOrtarites. .f "" ,{,.(t~_::~,~Y~11t1:.:J,:;h,:r:'..:.1'i::,("
. .,-." -."j. ~" ~
, .
':'El'ipropoSito de '~~te prJgrama es de ayudar a las familias a proveer a< las 'autoridades
policiales con un recurso en caso que un nino este desaparecido 0 haya sido raptado.
"'La:1r.'s&"Est\titt;JKat1ierine{)iern~*ndez 'Rundle, ha orgariizado el "Programatrde Huellas
Para Niiios" debido a su gran inquietud por 10s crimenes que se ~stan cometiendo en contra
de nuestros niiios.
Para mas informacion, Harne a la Division de Relaciones Comunitarias al (305) 547-0724.
E. R. GRAHAM BUILDING, 1350 N.W. 12TH AVENUE, MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CIRCUIT
KATHERINE FERNANDEZ RUNDLE
STATE ATTORNEY
SAO KIDS SMART PROGRAM
Child Information and Crime Prevention
We are proud to introduce the SAO Kids Smart Program. This program is designed
with the purpose of educating our children on child abduction. We will provide them with
some tools in order to help them be better prepared to handle different ~ituations that
they may encounter through their lives. The program will be offered in elementary
schools and other locations in Miami-Dade County and may include issuing an information
card and/or fingerprinting.
.:. The information card that will be given to the child will contain the following
information: child's picture, name of child, date of birth, name of parentI legal
custodian, contact phone number, name of school and medical information.
.:. The fingerprint card will be given to the parents/ legal custodian for safekeeping
to be used in the event that identification is required. This card will contain the
following information: child's fingerprints, name of child, date of birth, color of
hair and eyes, and a band aid as a DNA tool.
The main objectives of the SAO Kids Smart Program are:
1. Identification and Crime Prevention for children
2. To increase awareness among youth and helping them avoid becoming a victim of
crime.
3. If a child is a victim or witness to a crime, the program will inform them of what
they need to do in conjunction with their legal custodian or school staff members.
4. To provide law enforcement agencies with a tool, such as the fingerprint card and
DNA sample, in case a child is missing or abducted.
The State Attorney, Katherine Fernandez Rundle, has organized the "Child Info Card"
and Crime Prevention Program due to her deep concern for the crimes being perpetrated
against our children. By implementing this program, we hope to provide critical
information to our children and make them feel safer living in their communities.
For more information please call the Community Outreach Division at (305) 547-0724.
E. R. GRAHAM BUILDING . 1350N.W. 12TH AVENUE' MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CmCUlT
KATHERINE FERNANDEZ RUNDLE
STATE ATTORNEY '.
PROGRAMA "NINOS INTELIGENTES"
Informacion para Niffos y Prevencion de Crimen
Estamos orgullosos de presentar el Programa "Ninos Inteligentes" de la Oficina de la
Fiscal Estatal. Este programa esta disenado con el proposito de educar a nuestros ninos
acerca del secuestro de ninos. Les proveeremos con recursos para que esten preparados
a manejar diferentes situaciones que pueden enfrentar en sus vidas. EI programa sera
ofrecido en las escuelas primarias y otras localidades en el Condado de Miami-Dade y
puede incluir suministrar una tarjeta de informacion y/o hue lias digitales para el menor.
.:. La tar jeta tamano cartera que se Ie dara al nino incluira la siguiente informacion:
foto, nombre y fecha de nacimiento del menor, nombre del padre/ guardian,
telefono de contacto, nombre del colegio e informacion medica.
.:. La tar jeta de huellas digitales se Ie entregara a los padres/ guardianes para que la
guarden y sea usada si se requiere identificar al nino. Esta tar jeta incluira la
siguiente informacion del menor: huellas digitales, nombre, fecha de nacimiento,
color de cabello y ojos, y una curita para identificacion de ADN.
Los principales objetivos del Programa 'Winos Inteligentes" son:
1. Identificacion y Prevencion de Crimen para Ninos.
2. Incrementar el nivel de conciencia entre 10 juventud y ayudarlos a prevenir ser
victimas del crimen.
3. Si un nino es victima 0 testigo de un crimen, el programa Ie informara 10 que tiene
que hacer en conjunto con su guardian 0 personal escolar.
4. Proveer alas agencias policiales con un recurso, tal como la tarjeta de huellas y
muestra de ADN, en caso que un nino este desaparecido 0 haya sido raptado.
La Fiscal Estatal, Katherine Fernandez Rundle, ha organizado el Programa 'Winos
Inteligentes" debido a su gran inquietud por los crfmenes que se estan cometiendo en
contra de nuestros ninos. AI implementar este programa, deseamos proveer informacion
crftica a nuestros ninos y hacerlos sentir mas seguros viviendo en sus comunidades.
Para mas informacion, /lame a la Division de Relaciones Comunitarias al (305) 547-0724.
E. R. GRAHAM BUILDING . 1350N.W. 12TH AVENUE . MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CIRCUIT
KATHERINE FERNANDEZ RUNDLE
STATE ATTORNEY
IDENTITY THEFT PREVENTION PROGRAM
We are pleased to introduce the State Attorney's Office Identity Theft
Prevention Program. This program was created to provide the community with
important information about this widely growing crime. One in every five
families in the United States is a victim of identity theft. Approximately 500
people per day report having their identity stolen, with the state of Florida being
one of the states where this crime is most reported.
The program includes a presentation as well as educational literature describing
different ways in which an identity thief can use personal information. We will
explain some preventative measures people can take to avoid becoming a
victim of this crime.
The main objectives of the Identity Theft Prevention Program are:
1 . To educate the community about identity theft.
2. To increase awareness about how criminals can obtain personal
information to perpetrate fraud.
3. Once a person has become a victim of identity theft, provide them with
resources to assist them in quickly and effectively resolving the problem.
We have implemented the Identity Theft Prevention Program to help the
citizens of Miami-Dade prevent the recent nationwide upsurge of fraud by
providing the most important defenses against this crime - knowledge and
prevention.
For further information please call the Community Outreach Division at (305)
547-0724.
E. R. GRAHAM BUILDING . 1350N.W. 12TH AVENUE . MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH .JUDICIAL CIRCUIT
KATHERlNEFERNANDEZRUNDLE
STATE ATTORNEY
PROGRAMA DE PREVENCION
AL ROSO DE IDENTIDAD
Nos complace presentar el Programa de Prevencion al Robo de Identidad de
la Oficina de la Fiscal Estatal. Este programa fue creado paraproveerle a la
comunidad informacion importante acerca de este crimen. Una de cada cinco
familias en los Estados Unidos es victima de robe de identidad.
Aproximadamente 500 personas reportan el robe de identidad cada dia, con el
estado de la Florida como uno de los estados donde mas se reporta este
crimen.
EI programa incluye una presentacion y literatura educativa que describe las
diferentes formas en las cuales un ladron de identidad puede usar informacion
personal. Explicaremos algunas medidas preventivas que las personas pueden
tomar para evitar ser victimas de este crimen.
Los principales objetivos del Programa de Prevencion al Robo de Identidad
son:
1. Educar a la comunidad acerca del robo de identidad.
2. Incrementar el nivel de conciencia acerca de como criminales obtienen
informacion personal para cometer fraude.
3. Cuando una persona ha side victima de robe de identidad, proveerle con
recursos para ayudarle a resolver el problema rapida y efectivamente.
Hemos implementado el Programa de Prevencion al Robo de Identidad para
ayudar a los residentes de Miami-Dade a prevenir la reciente ola de fraude al
proveer las defensas mas importantes en contra de este crimen - conocimiento
y prevencion.
Para mas informacion por favor lIame a la Division de Relaciones Comunitarias
al (305) 547-0724.
E. R. GRAHAM BUILDING . 1350 N.W. 12TH AVENUE. MIAMI, FLORIDA 33136-2111 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CmCUIT
KATHEroNEFERNANDEZRUNDLE
STATE ATTORNEY
THE DOMESTIC CRIMES;UNIT
The State Attorney's Office recognizes the severity of domestic violence and the
importance of stopping it. The,Domestic Crimes Units and their staff are dedicated to
assisting and educating the community about this serious issue. The function of the
Domestic Crimes Unit is varied, having several components: Trial, Pre-filing
Conferences, Walk-In Complainants, and Violation of Injunctions against Domestic or
Repeat Violence. The State Attorney places great emphasis upon the prosecution of
domestic cases.
We have units at the,;,main State Attorney's Office, E.R.G~ah~P1!3uilding, and at the
Courthouse Center, lit addition to several branch locations, that handle felony and
misdemeanor domestic violence crimes. Paralegals and Victim/Witness Counselors are
available to provide assistance. The counselors and paralegals meet with over 500
victims and witnesses a month. They will gather information regarding the case and
review the process for obtaining an Injunction for Protection, Shelter information, and
creating a Safety Plan.
Please contact our Community Outreach Division at (305) 547-0724 if you would like
to set up an educational presentation for your organization.
E. R. GRAHAM BUILDING '1350 N.W. 12TH AVENUE' MIAMI, FLORIDA 33136-211 1 . (305) 547-0100
OFFICE OF THE STATE ATTORNEY
ELEVENTH JUDICIAL CmCUlT
KATHERlNEFERNANDEZRUNDLE
STATE ATTORNEY
.
.
UNIDAD DEVI()LENCIADOMESTICA
La Oficina de la Fiscal Estatal reconoce la gravedad de la violencia domestica y la
importancia de ponerle fin. Los trabajadores de las Unidades de Crimenes Domesticos
estan dedicados a ayudar y a educar a la comunidad acerca de este tema muy serio. La
funcion de la Unidad de Crimenes Domesticos es variada, y tiene varios componentes.
La Fiscal Estatal Ie pone un enfasis muy grande al enjuiciamiento de los casos
domesticos.
Tenemos unidades en la oficina principal de la Fiscalia, en el Edificio E.R. Graham, y
en el Courthouse Center, al igual que varias sucursales, que se encargan de crimenes
domesticos de delito grave y delito menor. Paralegales y Consejeros de Victimasl ..,
Testigos estan disponibles para ofrecer ayuda. Los consejeros y paralegales se
entrevistan con mas de ;500 victimas y testigos cada meso Ellos reuniran informacion
acerca del caso y explicaran el proceso de obtener una Orden de Proteccion,
informacion de albergues, y como crear un plan de seguridad.
Por favor comuniquese con nuestra Division de Relaciones Comunitarias al (305) 547-
0724 si desea llevar a cabo una presentacion educativa para su organizacion.
E. R. GRAHAM BUILDING ,1350 N.W. 12TH AVENUE. MIAMI, FLORIDA 33136-2111 . (305) 547-0100
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO:
City Commission
FROM:
Commissioner Billy Joel
DATE:
May 9,2008
SUBJECT: City Manager Evaluation
I think we all agree that we are very fortunate to have Eric as our City Manager. His
accomplishments with the City are too numerous to outline in this memorandum. Very
few cities have a manager with his years of experience, longevity and more important,
the stability he has provided to our city over the past 12 years. This year our City
Manager is being honored by the International City Managers Association and the
Florida City and County Managers Association for his thirty years of public service
milestone. I would like to recognize three areas of his exceptional work over this
evaluation period.
This past year marked the completion of several significant and important capital
projects that benefited our community. The completion of the Miami Gardens Drive
Extension, addition of the Splash Pad at Founders Park and the opening of the new
Waterways Park were all complicated projects that illustrated our government's
continued track record of completing what was promised to our residents. Our City's
reputation for the timely completion of projects and within budget is second to none.
This is attributed to Eric and his team.
During this past year, the City has made great strides in moving forward on the Arts and
Cultural Center. All the pieces are coming together for this exciting project to become a
reality. Through the City Manager's leadership this project was redirected and placed
on a sound foundation after negotiations with the County broke down. I am also
impressed with his ability to review alternatives in order to complete the stated
objectives.
This past year has been a difficult one with the impacts of state imposed tax reform
proposals on cities. I cannot say enough about our City Manager's ability to watch over
the City's finances and this has placed the City in a better position than most to deal
with the impact of the proposed tax reform legislation. I cannot say enough about his
dedication and passion in striving for excellence for our City over the past 12 years.
Based on the foregoing I recommend the following:
. Net bonus of $15,000
. Amend the Employment Contract to provide for an increase in the Monthly car
allowance of $250.
. Amend the Employment Contract to provide for the maximum pension
contribution, as established by the IRS, to the 401 defined contribution pension
plan. This amounts to an annual cost of $7,900.
I feel that the items outlined above are reasonable and fair to both parties in lieu of any
additional salary increases at this time.
BJ/tms