Founders Park Constuction Meeting
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, October 9,1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Alan Levine, Loren Matthews, Anthony
Mihalko and Gail Fishman
M. Vila & Associates, Inc.:
Martin Vila
Vila & Sons:
Ramiro Torrez
O'Leary Design Associates:
Kathy Richards
Cartaya & Associates:
Jose Pelayo
Keith & Schnars:
Wilson Sanchez
Luke's Landscaping:
Luke Facarazzo
Davco Electric:
David Ross
1. Submittals
a. Outstanding submittals are:
1. Signage color samples will be re-submitted to O'Leary Design
Associates by M. Vila.
2. Flagpole was re-submitted and approved.
3. All air conditioning has been approved.
b. Bermuda sod has been completed.
2. Project Schedule
a. M. Vila stated that the park will be completed by October 20, 1998.
b. Playground equipment installation has been completed, except for
sand.
c. Keith & Schnars was given the $53,000 check for WASA.
Reimbursement check is to be sent to City for overage.
d. Tony Tomei contacted FPL regarding power to park after final CO is
completed. FPL will need electrical final ASAP. Target date will be
..
Founders Park Meeting Minutes
October 9, 1998
Page Two
October 20th. Meter for south side of park will be in today and the meter
for the north side of park will be in October 13th.
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 is in progress.
8. Water & Sewer
a. Water line changes are to be faxed to Keith & Schnars by Cartata &
Associates.
9. General Comments
a. Bell South pulled their lines. Loren Matthews has contacted All Sound
Equipment and all their work will be completed October 16th. New
telephone numbers for park will be 466-8556 and 466-8549. Two pay
phones have been ordered and will be installed in two weeks.
b. Payment for additional irrigation will be handled outside of contract.
c. Picket fence to be touched-up by M. Vila before plants are installed.
d. North portion of park (east property line) ficus trees have been
trimmed by Luke's Landscaping.
e. Vila & Son to gave Bob Sherman price to sod north side of park from
picket fence to sidewalk.
f. Building needs to be powered ASAP.
g. Martin Vila will check on alternate roof tile in case selected tile is not
received on time for shelters.
: ,
Founders Park Meeting Minutes
October 9, 1998
Page Three
Architect requests the contractor submit the following information for proper
review of water pipe shop drawings:
a. Define labor expense.
b. Submit linear footage of water line affected and unit cost.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unl ou send the author
written notice to the contrary within seven calendar day of receipt da of these
minutes. Q\( l<.~
cc: Eric M. Soroka, City Manager
Attendees
...
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, October 2, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Alan Levine, Loren Matthews, Anthony
Mihalko and Gail Fishman
M. Vila & Associates, Inc.:
Martin Vila
O'Leary Design Associates:
William O'Leary
Kathy Richards
Vila & Sons:
Ramiro Torrez
Cartaya & Associates:
Jose Pelayo
Keith & Schnars:
Wilson Sanchez
Luke's Landscaping:
Luke Facarazzo
1. Submittals
a. Outstanding submittals are:
1. Signage has been reviewed and approved by O'Leary Design
Associates, except for color samples, which will be re-submitted
by M. Vila.
2. Flagpole re-submittal approved by Keith & Schnars.
3. Air conditioning for guardhouse has been ordered.
b. Sod to be completed by October 3rd.
c. Trap sand has been approved.
d. M. Vila provided price on extension of dugout slab connecting with
bleacher pad.
2. Project Schedule
a. M. Vila stated that the park will be completed by October 20, 1998.
b. Playground equipment installation will be completed by October 5th.
..
Founders Park Meeting Minutes
October 2, 1998
Page Two
c. Keith & Schnars will call Robert Sherman when the check for $53,000
for WASA is due.
d. Tony Tomei is to contact FPL regarding power to park after final CO is
completed.
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads. Stop sign needs to be adjusted to meet F.D.O.T.
specifications.
7. Changes in the Work
a. Change Order #3 is in progress.
8. Water & Sewer
a. Water line changes are to be faxed to Keith & Schnars and O'Leary
Design Associates by Cartata & Associates.
9. General Comments
a. BellSouth has completed their work, except for activation (conduit
work is complete). Tony Tomei will call Bell South to pull their lines.
Loren Matthews has contacted All Sound Equipment to pull cables.
New telephone numbers for park will be 466-8556 and 466-8549.
Two pay phones have been ordered.
b. Payment for additional irrigation will be handled outside of contract.
c. Bench location changes have been approved by Bob Sherman.
d. Picket fence to be touched-up by M. Vila before plants are installed.
"".
Founders Park Meeting Minutes
October 2, 1998
Page Three
e. North portion of park (east property line) ficus trees will be trimmed by
Luke's Landscaping; completion will be October 2nd.
f. Vila & Son to give Bob Sherman price to sod north side of park from
picket fence to sidewalk.
g. Building needs to be powered ASAP.
h. Mortar all open areas between blocks prior to installing stucco.
I. Truss shop drawing engineer of record to inspect and approve truss
installation (Zurqui Construction).
Architect requests the contractor submit the following information for proper
review of water pipe shop drawings:
a. Define labor expense.
b. Submit linear footage of water line affected and unit cost.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, September 18, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Alan Levine and Gail Fishman
M. Vila & Associates, Inc.:
Martin Vila
O'Leary Design Associates:
Kathy Richards
Keith & Schnars:
Peter Gallo
Jose Velez
Wilson Sanchez
Mike Garrett
Cartaya & Associates:
Glenn Sperduto
1. Submittals
a. Outstanding submittals are:
1. Signage has been reviewed and approved by O'Leary Design
Associates, except for color samples.
2. M. Vila awaiting re-submittal on flagpole and will then submit to
Keith & Schnars.
3. Air conditioning for guardhouse has been ordered.
b. M. Vila to submitted sod sample to William O'Leary, which was
approved. Grading will be monitored by O'Leary Design Associates.
c. Keith & Schnars to review trap sand and give City report on Monday.
d. M. Vila is to provide price on extension of dugout slab connecting with
bleacher pad.
2. Project Schedule
a. Schedule submitted by M. Vila on September 3rd states that the park
will be completed by October 20, 1998.
b. Playground equipment installation began September 2nd.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
Founders Park Meeting Minutes
September 18, 1998
Page Two
d. Fumigation is underway and sod installation is to begin September
22nd. Anthony Mihalko notified the Police Department and made
arrangements for site security.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
f. Eddie Gonzalez gave Robert Sherman an answer on how soon it will
take to order toilet partitions (September 25th).
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Revised drawings for the well have been approved.
b. M. Vila is to contact O'Leary Design Associates prior to installing
pavers. Remainder of paving schedule is to be provided by M. Vila by
October 6th. Promenade paver to be repaired.
c. M. Vila is to provide Robert Sherman and O'Leary Design Associates
a granite sample for the monument.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 is in progress.
8. Water & Sewer
a. Asbuilts were received and have been revised and re-submitted.
b. Water line changes are to be faxed to Keith & Schnars and O'Leary
Design Associates by Cartata & Associates.
Founders Park Meeting Minutes
September 18, 1998
Page Three
9. General Comments
a. BellSouth has completed 80% of their work (100% on the conduit).
b. M. Vila submitted a price for 100' section of 12' netting for north fence
line of park.
c. Payment for additional irrigation will be handled outside of contract.
d. Bench locations have been approved.
e. Picket fence to be touched-up by M. Vila before plants are installed.
f. North portion of park (east property line) ficus trees need to be
trimmed by Luke's Landscaping.
g. Building needs to be powered ASAP.
h. Mortar all open areas between blocks prior to installing stucco.
i. Truss shop drawing engineer of record to inspect and approve truss
installation (Zurqui Construction).
Architect requests the contractor submit the following information for proper
review of water pipe shop drawings:
a. Define labor expense.
b. Submit linear footage of water line affected and unit cost.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, September 11,1998 -10:30 a.m.
()\~
(L <tL--
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Alan Levine, Anthony Mihalko and Gail
Fishman
M. Vila & Associates, Inc.:
Martin Vila
O'Leary Design Associates:
Kathy Richards
Keith & Schnars:
Jose Velez
Wilson Sanchez
Mike Garrett
Vila & Son:
Ramiro Torrez
Rick Neal
Cartaya & Associates:
Mario Cartaya
1. Submittals
a. Outstanding submittals are:
1. Signage has been reviewed and approved by O'Leary Design
Associates, except for color samples.
2. Flagpole was submitted today. Bob Sherman to speak to Noe
Martinez regarding approval.
3. Air conditioning for guardhouse has been ordered.
b. M. Vila to submit sod sample to William O'Leary for approval the
beginning of next week. Rocks greater than %" need to be removed.
c. M. Vila is to give Robert Sherman credit amount for playground sand
if City is to take care of ordering sand.
d. M. Vila provided submittal for tennis court sun shelters. Colors have
been selected and approved; slab will be flush with tennis courts;
inspection will be September 12th.
... \
Founders Park Meeting Minutes
September 11, 1998
Page Two
2. Project Schedule
a. Schedule submitted by M. Vila on September 3rd states that the park
will be completed by October 20, 1998.
b. Playground equipment installation began September 2nd.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Fumigation is underway and sod installation is to begin September
14th. Anthony Milalko notified the Police Department and made
arrangements for site security.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
f. Eddie Gonzalez gave Robert Sherman an answer on how soon it will
take to order toilet partitions (September 25th).
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Revised drawings for the well have been submitted and awaiting final
approval. Alan Levine and Tony Tomei will try to expedite approval
via contacts.
b. M. Vila is to contact O'Leary Design Associates prior to installing
pavers. Remainder of paving schedule is to be provided by M. Vila by
October 6th. Promenade paver to be repaired.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 is in progress.
-,
Founders Park Meeting Minutes
September 11, 1998
Page Three
8. Water & Sewer
a. Asbuilts were received and have been revised and re-submitted.
b. Water line changes are to be faxed to Keith & Schnars and O'Leary
Design Associates by Cartata & Associates.
9. General Comments
a. BellSouth has begun work.
b. M. Vila is to submit a price for 100' section of 12' netting for north
fence line of park by next week.
c. Payment for additional irrigation will be handled outside of contract.
d. Bench locations will be marked today and Robert Sherman will review
them.
e. Picket fence to be touched-up by M. Vila before plants are installed.
f. North portion of park (east property line) ficus trees need to be
trimmed by Luke's Landscaping.
10. General Comments (Cartaya & Associates)
Outstanding building remedial work:
a. Add metal straps and angled truss member connections where nails
are exposed excessively.
b. Mortar all open areas between blocks prior to installing stucco.
c. Add top bar to sun shelter footing.
d. Trust shop drawing engineer of record to inspect and approve truss
installation.
Architect requests the contractor submit the following information for proper
review of water pipe shop drawings:
a. Define labor expense.
b. Submit linear footage of water line affected and unit cost.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
..
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, September 4, 1998 - 10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Alan Levine, Anthony Mihalko and Gail
Fishman
M. Vila & Associates, Inc.:
Martin Vila
O'Leary Design Associates:
Kathy Richards
Keith & Schnars:
Jose Velez
Wilson Sanchez
Mike Garrett
Vila & Son:
Ramiro Torrez
/
Cartaya & Associates:
Glenn Sperduto
Jose Pelayo
Mario Cartaya
1. Submittals
a. Outstanding submittals are:
1. Signage has been reviewed and approved by O'Leary Design
Associates, except for color samples.
2. Flagpole was submitted today.
Cartaya and Associates recommended guardhouse air conditioning
substitute model.
b. M. Vila to submit sod sample to William O'Leary for approval by
September 10th.
C. M. Vila submitted playground sand. M. Villa will fax lab reports to
Keith & Schnars, which needs to be re-submitted.
d. Change Order #2 has been signed.
e. M. Vila to provide submittal by September 9th for tennis court sun
shelters.
.:1
Founders Park Meeting Minutes
September 4, 1998
Page Two
2. Project Schedule
a. Schedule submitted by M. Vila on September 3rd states that the park
will be completed by October 20, 1998.
b. Playground equipment installation began September 2nd.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Fumigation is to begin September 1st and sod installation to begin
September 14th. Anthony Milalko notified the Police Department and
made arrangements for site security.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
f. Eddie Gonzalez gave Robert Sherman an answer on how soon it will
take to order toilet partitions (September 25th).
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Revised drawings for the well have been submitted and awaiting final
approval.
b. M. Vila is to contact O'Leary Design Associates prior to installing
pavers. Remainder of paving schedule is to be provided by M. Vila by
October 6th.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 is in progress.
--I
Founders Park Meeting Minutes
September 4, 1998
Page Three
8. Water & Sewer
a. Asbuilts were received today and will be revised and re-submitted on
Tuesday.
b. Water line changes are to be faxed to Keith & Schnars and O'Leary
Design Associates by M. Vila.
9. General Comments
a. BellSouth has begun work.
b. M. Vila is to submit a price for 100' section of 12' netting for north
fence line of park.
c. Payment for additional irrigation will be handled outside of contract.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
0\~
~
Founders Park Construction Meeting Minutes
Friday, August 28, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Noe Martinez, Antonio Tomei, Anthony Mihalko and Gail Fishman
M. Vila & Associates, Inc.:
Martin Vila
Vila & Son:
Ramiro Torrez
Rick Neal
Keith & Schnars:
Jose Velez
Wilson Sanchez
Mike Garrett
Cartaya & Associates:
Glenn Sperduto
O'Leary Design Associates:
Kathy Richards
1. Submittals
a. Outstanding submittals are:
1. Signage has been re-submitted and awaiting approval.
2. Flag pole.
Guardhouse air conditioning will have to be re-submitted for approval.
Keith & Schnars to follow-up.
b. M. Vila to submit sod sample to William O'Leary for approval next
week.
c. M. Vila submitted playground sand. M. Villa will fax lab reports to
Keith & Schnars, which needs to be re-submitted.
d. Change Order #2 is ready for contractors signature. Change Order #1
already signed.
e. Sun shelter footings have been approved. Tennis court sun shelters
to be provided by tennis court manufacturer.
f. Door and window trim is to be painted white. Glass is to be tinted
bronze to meet energy code.
Founders Park Meeting Minutes
August 28, 1998
Page Two
2. Project Schedule
a. Schedule submitted by M. Vila on August 21st states that the park will
be completed by October 9, 1998.
b. Playground equipment to be installed September 21 st.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Fumigation is to begin September 1st and sod installation to begin
September 9th. Anthony Milalko is to notify the Police Department and
make arrangements for site security.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
f. Eddie Gonzalez is to give Robert Sherman an answer on how soon it
will take to order toilet partitions; 12 weeks is not acceptable.
3. Site Work
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Revised drawings for the well have been submitted and awaiting
approval.
b. M. Vila is to contact O'Leary Design Associates prior to installing
pavers. Remainder of paving schedule is to be provided by M. Vila by
September 14th.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Meeting will be held today to discuss and resolve Building #2 truss
design problem.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 for $28,000 is in progress.
Founders Park Meeting Minutes
August 28, 1998
Page Three
8. Water & Sewer
a. Asbuilts will be submitted today and the rest of the package submitted
on Monday, August 31st.
9. General Comments
a. BellSouth has begun work.
b. O'Leary Design Associates is to provide City with design and cost for
additional irrigation along south side of Lehman Causeway.
c. O'Leary Design Associates contacted Vila & Son regarding tree
tagging. Tree tagging is to be done on August 17th. Vila & Son will be
submitting 12 more trees in the place of the 14'-16' trees.
d. M. Vila is to submit a price for 100' section of 12' netting for north
fence line of park.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, August 21,1998 -10:30 a.m.
Attendees:
City of Aventura:
Alan Levine, Robert Sherman, Edward Young, Antonio Tomei, Jesus Rodriguez, and
Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Vila & Son:
Ramiro Torrez
Juan Vila
Arial Caballero
Keith & Schnars:
Jose Velez
Wilson Sanchez
Cartaya & Associates:
Jose Pelayo
O'Leary Design Associates:
Kathy Richards
Zurqui Construction:
Eddie Gonzalez
1. Submittals
a. Site pole lighting for park scheduled to be shipped on August 3, 1998.
b. Outstanding submittals are:
1. Signage has been re-submitted for approval.
2. Flag pole
Ceramic and bull nose tile, roofing system tile and toilet accessories
have been received and are awaiting approval by Cartaya &
Associates. Mica cabinetry, epoxy flooring, guardhouse AC and
guardhouse exhaust fan has been submitted to Mike Garrett.
c. M. Vila is to submit prices for the following items:
1. 4' fence around playground
2. Relocation of bubblar structure is presently in progress.
d. M. Vila to submit sod sample to William O'Leary for approval by
September 4, 1998.
e. M. Vila submitted playground sand. M. Villa will fax lab reports to
K&S.
f. Change Order #2 is ready for contractors signature. Change Order #1
already signed.
Founders Park Meeting Minutes
August 21, 1998
Page Two
g. Cartaya is still reviewing Sun shelter footings.
h. Door and window trim is to be painted white. Glass is to be tinted
bronze to meet energy code.
2. Project Schedule
a. City needs to have park completed by October 9, 1998.
b. Playground area is ready for equipment to be installed at any time.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Sod will be delivered at the end of August and installation to begin
September 1st. Fumigation is to begin three days after topsoil is
prepared (week of August 17th).
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
f. M.Vila will call fast dry for the tennis court shelter.
g. Eddie Gonzalez is to give Robert Sherman an answer on how soon it
will take to order toilet partitions, 12 weeks is not acceptable.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Keith & Schnars revised drawings for the well and will re-submit to
DERM August 1 tho M. Vila is to submit cost for change order.
b. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers. M. Vila is to contact O'Leary Design Associates.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 for $28,000 is in progress.
Founders Park Meeting Minutes
August 21, 1998
Page Three
b. Restroom water service pipe needs to change from 1" to 1-1/2" as per
Dade County Building Code.
c. Aerolite Louvers is on strike. Eddie Gonzalez submitted two new
options for Cartaya to review.
d. Cartaya is to give Eddie Gonzalez an answer on how the interior wall
cells are to be tied in when the cells are poured.
8. Water & Sewer
a. Water and Sewer began on July 22, 1998. Installation is completed.
Water pressure test is scheduled for August 17th. Asbuilts need to be
submitted to WASA by M. Vila. K&S says that it will take approx. 2
weeks before lab reports and As-Builts are approved by HRS and
MDWASA.
9. General Comments
a. M. Vila to get building permit for all shelters which will be inspected by
Building Department. All other inspections to be completed by Keith
& Schnars. Keith & Schnars will submit copies of shelter drawings to
Cartaya & Associates for review and then deliver to Noe Martinez for
approval.
b. BellSouth is to begin on August 24 1998. BellSouth has submitted a
revised drawing and will be using the same permit. BellSouth is to do
the final hook up no later than Oct 1,1998.
c. O'Leary Design Associates is to provide City with design and cost for
additional irrigation along south side of Lehman Causeway.
d. O'Leary Design Associates contacted Vila & Son regarding tree
tagging. Tree tagging is to be done on August 1 rho Vila & Son will be
submitting 12 more trees in the place of the 14'-16' trees.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
;'
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, August 14, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Alan Levine, Gail Fishman, Edward Young and Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Keith & Schnars:
Jose Velez
Mike Garrett
Wilson Sanchez
O'Leary Design Associates
Kathy Richards
Vila & Son
Ramiro Torrez
Rick Leal
1. Submittals
a. Site pole lighting for park scheduled to be shipped on August 3, 1998.
b. Outstanding submittals are:
1. Mica cabinetry
2. Roof top exhaust fan
3. Signage has been re-submitted for approval.
4. Flag pole
Ceramic and bull nose tile, roofing system tile and toilet accessories
have been received and are awaiting approval by Cartaya &
Associates. Epoxy flooring has been submitted to Mike Garrett.
c. M. Vila is to submit prices for the following items:
1. 4' fence around playground
2. Relocation of bubblar structure is presently in progress.
3. Price for monument structure was received and accepted.
;"
Founders Park Meeting Minutes
August 14, 1998
Page Two
f. M. Vila to submit sod sample to William O'Leary for approval.
g. M. Vila will submit playground sand and lab reports in 2-3 days.
h. Change Order #1 is ready for contractors signature.
2. Project Schedule
a. City needs to have park completed by October 9, 1998.
b. Playground area is ready for equipment to be installed at any time.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Sod will be delivered at the end of August and installation to begin
September 1st. Fumigation is to begin three days after topsoil is
prepared (week of August 17th).
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
4. Paving and Drainage
a. Keith & Schnars revised drawings for the well and will re-submit to
DERM August 1 th. M. Vila is to submit cost for change order.
b. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers. M. Vila is to contact O'Leary Design Associates.
c. Playground drainage is complete.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Roof truss engineering shop drawings have been approved.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #3 for $28,000 is in progress.
Founders Park Meeting Minutes
August 14, 1998
Page Three
8. Water & Sewer
a. Water and Sewer began on July 22, 1998. South side is completed
and north side is 95% complete. Water pressure test is scheduled for
August 17th. Asbuilts need to be submitted to WASA by M. Vila.
9. General Comments
a. M. Vila to get building permit for all shelters which will be inspected by
Building Department. All other inspections to be completed by Keith
& Schnars. Keith & Schnars will submit copies of shelter drawings to
Cartaya & Associates for review and then deliver to Noe Martinez for
approval.
b. Bell South is to use FPL easement. Electrical drawings have been
given to Bell South by Keith & Schnars and work is to begin on
August 17th or 18th. Keith & Schnars is to provide all necessary field
changes to Bell South.
c. O'Leary Design Associates is to provide City with design and cost for
additional irrigation along south side of Lehman Causeway.
d. O'Leary Design Associates contacted Vila & Son regarding tree
tagging. Tree tagging is to be done on August 17th. Vila & Son
advised City there might be a problem obtaining 14-16' mahogany
trees. O'Leary Design will investigate and advise Robert Sherman via
memo.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, August 7, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Gail Fishman, Alan Levine, Edward Young and Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Keith & Schnars:
Tony Tomei
Mike Garrett
Wilson Sanchez
O'Leary Design Associates
Kathy Richards
Vila & Son
Ramiro Torrez
Rick Leal
1. Submittals
a. Site pole lighting for park scheduled to be shipped on August 3, 1998.
b. Outstanding submittals are:
1. Ceramic tile
2. Ceramic bull nose tile
3. Roofing system tile selection
4. Mica cabinetry
5. Roof top exhaust fan
6. Epoxy flooring
7. Toilet partitions and accessories (toilet partition has been
approved)
8. Signage. Wilson Sanchez will coordinate submittal for approval.
c. M. Vila to submitted prices for the following items:
1. 4' fence around playground
Founders Park Meeting Minutes
August 7, 1998
Page Two
2. Change slope of retention area from 4 to 1 to 6 to 1 and
mounting of bubblar structure. Robert Sherman gave verbal
approval to remove structure.
3. Price for monument structure was received and accepted.
f. M. Vila to submit sod sample to William O'Leary for approval.
g. Playground sand and lab reports to be submitted by M. Vila.
h. Change Order #1 is ready for contractors signature.
2. Project Schedule
a. City needs to have park completed by October 9, 1998.
b. Playground to be delivered and installed the week of August 24,
1998.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Sod will be delivered at the end of August and installed September
1 st.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is complete.
4. Paving and Drainage
a. Drainage and utilities conflict has been resolved.
b. Keith & Schnars is to revise drawings for the well and will re-submit to
DERM.
c. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers. M. Vila is to contact O'Leary Design Associates.
d. Playground drainage (stakes to mark playground equipment) will be
completed today and drainage to begin on Monday, August 10th.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Roof truss engineering shop drawings have been approved.
Founders Park Meeting Minutes
August 7, 1998
Page Three
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads. Robert Sherman mentioned there were problems last
week regarding roadway closure without prior notification.
7. Changes in the Work
c. Change Order #3 for $28,000 is in progress.
8. Water & Sewer
a. Water and Sewer began on July 22, 1998. South side is completed
and north side is 90% complete.
9. General Comments
a. M. Vila to get building permit for all shelters which will be inspected by
Building Department. All other inspections to be completed by Keith
& Schnars. Tony Tomei si to check with Noe Martinez regarding the
shop drawings. Shelters are to be delivered the 1st week of
September.
b. Bell South is to use FPL easement and information is being provided
to them by Keith & Schnars. Keith & Schnars is to follow-up with Bell
South so that they submit a permit application for the conduit for
Hidden Bay.
c. O'Leary Design Associates is to provide City with design and cost for
additional irrigation along south side of Lehman Causeway.
d. O'Leary Design Associates contacted Vila & Son regarding tree
tagging. Tree list is to be submitted Monday, August 10th.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
~.
, .
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, July 31,1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Gail Fishman, Alan Levine, Edward Young and Anthony Mihalko
M. Vila & Associates, Inc.:
Rene Cartillo
Keith & Schnars:
Peter Gallo
Mike Garrett
Wilson Sanchez
O'Leary Design Associates
Kathy Richards
1. Submittals
a. Color selection has been completed and information is to be turned
over to M. Vila. Still awaiting colors for wall of bathroom.
b. Electrical drawings have been received and copies given to M. Vila.
c. Site pole lighting for park scheduled to be shipped on August 3, 1998.
d. Outstanding submittals are:
1. Ceramic tile
2. Ceramic bull nose tile
3. Roofing system tile selection
4. Mica cabinetry
5. Roof top exhaust fan
6. Epoxy flooring
7. Toilet partitions and accessories
8. Signage
e. Robert Sherman has asked M. Vila to submit prices for the following
items:
1. 4' fence around playground
I .
<:
Founders Park Meeting Minutes
July 31, 1998
Page Two
2. Change slope of retention area from 4 to 1 to 6 to 1 and
mounting of bubblar structure.
3. Price needed for monument structure.
f. M. Vila to submit sod sample to William O'Leary for approval.
g. Playground sand and lab reports to be submitted by M. Vila.
h. Change Order #1 is ready for contractors signature.
2. Project Schedule
a. Martin Vila gave a substantial completion date of October 1, 1998.
The punch list will be completed on October 10, 1998.
b. Playground to be delivered and installed the week of August 24,
1998.
c. M. Vila is to follow 02935 from the contract specification manual in its
entirety.
d. Sod will be delivered by week of August 5, 1998.
e. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing. Approval was
received from Bay Club Condo to remove fence.
4. Paving and Drainage
a. Pete Gallo is to set up meeting with M. Vila, Jaffer Wells and Robert
Sherman to discuss drainage and utilities conflict.
b. Keith & Schnars sent M. Vila a letter specifying that well needs to
percolate 1,000 gallons per minute. M. Vila needs to respond.
c. Keith & Schnars has advised tying into the existing Metro-Dade lift
station in lieu of what is shown on the plans would not be feasible.
d. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers. M. Vila is to contact O'Leary Design Associates.
e. Playground drainage (stakes to mark playground equipment) to be
completed before drainage installation.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Roof truss engineering shop drawings have been approved.
, .
Founders Park Meeting Minutes
July 31, 1998
Page Three
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. A $28,000 change order for changes in elevation due to a FPL duct
bank conflict. Three reasons for change are:
1. DERM change.
2. FPL duct bank.
3. Additional grading and structure modification.
c. M. Vila to submit a price for the additional fence as required by the
Hidden Bay agreement.
d. Resolution of the north guard house elevation has been resolved.
8. Water & Sewer
a. Water and Sewer began on July 22, 1998. South side is completed
and north side is presently being worked on.
9. General Comments
a. All submittals from M. Vila previously given to AI Catullo for approval,
now go to Keith & Schnars, along with 5 copies.
b. M. Vila to get building permit for all shelters which will be inspected by
Building Department. All other inspections to be completed by Keith
& Schnars.
c. Bell South is to use FPL easement and information is being provided
to them by Keith & Schnars. Keith & Schnars is to follow-up with Bell
South so that they submit a permit application for the conduit for
Hidden Bay.
d. O'Leary Design Associates is to provide City with design and cost for
additional irrigation along south side of Lehman Causeway.
e. O'Leary Design Associates is to contact Vila & Son regarding tree
tagging.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
cc: Eric M. Soroka, City Manager
Attendees
... -.
CITY OF AVENTURA
2999 NE 191st Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, July 24, 1998 - 10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Gail Fishman, Alan Levine, Mariano Fernandez, Edward Young and
Anthony Mihalko
M. Vila & Associates, Inc.:
M.Vila
Keith & Schnars:
Peter Gallo
Mike Garrett
O'Leary Design Associates
Kathy Richards
1. Submittals
a. Peter Gallo is to set up a color selection meeting with Cartaya &
Associates, Robert Sherman and Kathy Richards.
b. Electrical drawings are awaiting approval. Signage has not been
approved for dugout.
c. Site pole lighting for park scheduled to be shipped on August 3, 1998.
d. Four submittals are due for the project. The outstanding submittals
are:
1. Ceramic bull nose tile
2. Roofing system tile selection
3. Mica cabinetry
4. Roof top exhaust fan
e. Robert Sherman asked M. Vila to submit prices for the following
items:
1. 4' fence around playground
2. Change slope of retention area from 4 to 1 to 6 to 1 and
mounting of bubblar structure.
, j
Founders Park Meeting Minutes
July 24, 1998
Page Two
3. Monument. Monument structural drawings to be completed by
Mike Garrett.
f. M. Vila to submit sod sample to William O'Leary for approval.
g. Playground sand and lab reports to be submitted by M. Vila.
2. Project Schedule
a. Martin Vila gave a substantial completion date of October 1, 1998.
The punch list will be completed on October 10, 1998.
b. Playground to be delivered and installed the week of August 24,
1998.
c. Sod will be delivered by week of August 5, 1998.
d. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing. Approval was
received from Bay Club Condo to remove fence.
4. Paving and Drainage
a. All drainage structures are installed 100% south side and 98% north
side. Well structure has been installed.
b. 2 wells have been installed. Keith & Schnars to give M. Vila a letter to
be sent to Jaffer specifying that well needs to percolate 1,000 gallons
per minute.
c. Keith & Schnars is to advise as to the feasibility of tying into the
existing Metro-Dade lift station in lieu of what is shown on the plans.
d. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers.
e. Playground drainage (stakes to mark playground equipment) to be
completed before drainage installation.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Roof truss engineering shop drawings have been approved.
~'" .
. ~
Founders Park Meeting Minutes
July 24, 1998
Page Three
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #1 was not reviewed by the City Commission at the
June 30, 1998 workshop.
b. A $28,000 change order for changes in elevation due to a FPL duct
bank conflict. Three reasons for change are:
1. DERM change.
2. FPL duct bank.
3. Additional grading and structure modification.
c. M. Vila to submit a price for the additional fence as required by the
Hidden Bay agreement.
d. M. Vila to speak with Wilson Sanchez regarding the resolution of the
north guard house elevation.
8. Water & Sewer
a. Water and Sewer began on July 22, 1998. Keith & Schnars is to give
M. Vila revised drawings showing water going under drainage.
9. General Comments
a. All submittals from M. Vila previously given to AI Catullo for approval,
now go to Keith & Schnars, along with 5 copies.
b. M. Vila to get building permit for all shelters which will be inspected by
Building Department. All other inspections to be completed by Keith
& Schnars.
c. Mike Garrett to notify Bell South as to telephone easement.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, July 17, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Gail Fishman, Alan Levine, Noe Martinez, Edward Young and
Anthony Mihalko
M. Vila & Associates, Inc.:
M. Vila
Keith & Schnars:
Peter Gallo
Wilson Sanchez
O'Leary Design Associates
William O'Leary
DA VCO Electric
Russell White
David Ross
1. Submittals
a. Color selections from Cartaya & Associates are to be re-submitted by
Keith & Schnars.
b. Roof trusses, electrical and irrigation drawings are to be re-submitted
by M. Vila to Keith & Schnars for proper approval.
c. Site pole lighting for park scheduled to be shipped on August 3, 1998.
d. Four submittals are due for the project. The outstanding submittals
are:
1. Ceramic bull nose tile
2. Roofing system
3. Mica cabinetry
4. Roof top exhaust fan
Founders Park Meeting Minutes
July17,1998
Page Two
e. Robert Sherman asked M. Vila to submit prices for the following
items:
1. 4' fence around playground
2. Change slope of retention area from 4 to 1 to 6 to 1.
3. Monument.
f. M. Vila to submit sod sample to William O'Leary for approval.
g. Playground sand and lab reports to be submitted.
2. Project Schedule
a. Martin Vila gave a substantial completion date of October 1, 1998.
The punch list will be completed on October 10,1998.
b. Playground to be delivered and installed the week of August 24,
1998.
c. Sod will be delivered by August 5, 1998.
d. M. Vila will call Robert Sherman when the check for $53,000 for
WASA is due.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing. Awaiting
approval from Bay Club Condo to remove fence. Robert Sherman
has given verbal OK to take down the fence. Fence will take 2 to 3
weeks to order and fabricate.
4. Paving and Drainage
a. All drainage structures are installed 100% south side and 90% north
side. Awaiting delivery of well structure. Well permit has been issued
July 2, 1998.
b. Jaffer will drill wells and is to be completed by late next week.
c. Keith & Schnars is to advise as to the feasibility of tying into the
existing Metro-Dade lift station in lieu of what is shown on the plans.
d. William O'Leary to meet with M. Vila and paver installer to discuss the
mixing of the pavers.
e. Playground drainage (stakes to mark drainage lines) to be completed
before playground installation.
Founders Park Meeting Minutes
July 17,1998
Page Three
5. Inspections
a. M. Vila shall contact the building department for all inspections.
b. Noe Martinez requested that roof truss engineering shop drawings
are to be submitted before any tie beam inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #1 was not reviewed by the City Commission at the
June 30, 1998 workshop.
b. A $28,000 change order for changes in elevation due to a FPL duct
bank conflict. Three reasons for change are:
1. DERM change.
2. FPL duct bank.
3. Additional grading and structure modification.
c. M. Vila to submit a price for the additional fence as required by the
Hidden Bay agreement.
d. Keith & Schnars to resolve north guard house elevation conflict with
road by Monday.
8. Water & Sewer
a. Miami-Dade Water and Sewer (or North Miami Beach) is to be
contacted to determine who will do the installation of the water
meters.
9. General Comments
a. All submittals from M. Vila previously given to AI Catullo for approval,
now go to Keith & Schnars, along with 5 copies.
b. Robert Sherman expressed that we need to work towards a
November 1, 1998 opening date.
c. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
d. All payment requests from the contractor should be sent directly to
Robert Sherman.
Founders Park Meeting Minutes
July 17,1998
Page Four
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
\.;
-....,I
~..
,
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, June 26, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Gail Fishman, Alan Levine, Noe Martinez, Jesus Rodriguez and
Anthony Mihalko
M. Vila & Associates, Inc.:
M. Vila
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
1. Submittals
a. Keith & Schnars was transmitted submittal documents requiring color
selections and is to forward to Cartaya & Associates. Cartaya has
color selections and will forward back to Keith & Schnars by the week
of June 22, 1998.
b. Light fixtures for park scheduled to be shipped on August 3, 1998.
2. Project Schedule
a. City is in the process of updating project schedule and will be
distributing schedule prior to next meeting.
3. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing.
c. Robert Sherman will contact Brenda Kelly, Community Development
Interim Director, with regard to potential drainage problems regarding
Hidden Bay property.
~
..."
'-'
~
Founders Park Meeting Minutes
June 26, 1998
Page Two
4. Drainage
a. Not all drainage structures are on site nor is all the pipe. 100% of
south side is completed and 90% of north side completed.
b. Keith & Schnars is to advise as to the feasibility of tying into the
existing Metro-Dade lift station in lieu of what is shown on the plans.
5. Inspections
a. M. Vila shall contact the building department for all inspections.
6. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
7. Changes in the Work
a. Change Order #1 will be reviewed by the City Commission at the June
30, 1998 workshop.
10. General Comments
a. Robert Sherman expressed that we need to work towards a
November 1, 1998 opening date.
b. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
c. All payment requests from the contractor should be sent directly to
Robert Sherman.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
cc: Eric M. Soroka, City Manager
Attendees
.....
'-'
'wi
CITY OF AVENTURA
2999 NE 1911t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, June 19, 1998 - 10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman, Alan Levine and Anthony Mihalko
M. Vila & Associates, Inc.:
M. Vila
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
1. WASD
a. WASD agreement is in place and complete as of the week of June
15, 1998.
2. Submittals
a. Submittal for tennis courts have been approved as noted and
returned to contractor.
b. Keith & Schnars was transmitted submittal documents requiring color
selections and is to forward to Cartaya & Associates. Cartaya has
color selections and will forward back to Keith & Schnars by the week
of June 22, 1998.
c. Light fixtures for park scheduled to be shipped on August 3, 1998.
3. Building Permit
a. DERM approved plans and letter was delivered to City of Aventura on
June 19, 1998. M. Vila and AI Catullo will submit drawings to City of
Aventura Building Department on June 19, 1998 to be issued a City of
Aventura building permit.
b. D.E.P. permit to be issued within one (1) week.
-~
. ~
'-"
"""
Founders Park Meeting Minutes
June 19, 1998
Page Two
4. Project Schedule
a. AI Catullo is in the process of updating project schedule and will be
distributing schedule prior to next meeting.
5. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing.
c. AI Catullo will contact Brenda Kelly, Community Development Interim
Director, with regard to potential drainage problems regarding Hidden
Bay property.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 100% of
south side is completed and 90% of north side completed.
b. Keith & Schnars is to advise as to the feasibility of tying into the
existing Metro-Dade lift station in lieu of what is shown on the plans.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
9. Changes in the Work
a. Change Order #1 will be reviewed by the City Commission at the June
30, 1998 workshop.
10. General Comments
a. Robert Sherman expressed that we need to work towards a
November 1, 1998 opening date.
b. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
-.
'-'
'wII
Founders Park Meeting Minutes
June 19, 1998
Page Three
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
.~
'-'
""
CITY OF AVENTURA
2999 NE 1918t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, June 12, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman, Alan Levine and Anthony Mihalko
M. Vila & Associates, Inc.:
M. Vila
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
1. WASD
a. A check was issued to Keith & Schnars on June 11, 1998 for the City
of North Miami Beach water tap fees and as of June 12, 1998, was
still in Keith & Schnars' office in Suite 702. Keith & Schnars needs to
expedite the drawings through the DERM and HRS process in order
for the contractor to obtain a permit from The City of Aventura.
2. Submittals
a. Submittal for tennis courts have been received and being reviewed by
owner.
b. Keith & Schnars has all submittals.
c. Light fixtures for park scheduled to be shipped on August 3, 1998.
3. Building Permit
a. Keith & Schnars did not make their goal and trying to rectify situation.
b. D.E.P. permit to be issued within two (2) weeks.
~
'-'
"""
Founders Park Meeting Minutes
June 12, 1998
Page Two
4. Project Schedule
a. AI Catullo is in the process of updating project schedule and will be
distributing schedule prior to next meeting.
5. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Site work and clearing along Hidden Bay is continuing.
c. M. Vila has encountered numerous problems on sheets C5 and C6
concerning site elevations and location of certain structures. On June
5, 1998 Keith & Schnars submitted to the contractor revision 4 of
sheets C5 and C6. These revised sheets address elevation
discrepancies encountered by M. Vila as well as drainage structure,
elevations and locations. M. Vila has indicated that these changes
will generate future costs to be determined by M. Vila in a change
order request.
d. AI Catullo will contact Brenda Kelly, Community Development Interim
Director, with regard to potential drainage problems regarding Hidden
Bay property.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 100% of
south side is completed and 85% of north side completed.
b. Road cut to connect drainage across 190th Street has been
completed.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
9. Changes in the Work
a. Change Order #1 will be reviewed by the City Commissioner's at the
June 30, 1998 workshop.
-....
'-'
......,
Founders Park Meeting Minutes
June 12, 1998
Page Three
10. General Comments
a. Robert Sherman expressed that we need to work towards a
November 1, 1998 opening date.
b. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
cc: Eric M. Soroka, City Manager
Attendees
. . ..
'-"
\w1I
CITY OF AVENTURA
2999 NE 1911t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, June 5, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman and Anthony Mihalko
M. Vila & Associates, Inc.:
M. Vila
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
1. WASD
a. Drawings being reviewed by WASA today and should be complete by
June 9, 1998. Keith & Schnars to speak with AI Catullo when
drawings are signed off to coordinate DERM review. GOAL: To
obtain building permit from City of Aventura by June 12, 1998.
2. Submittals
a. M. Vila received information on pavers.
b. Submittal for tennis courts have been received and being reviewed by
owner.
c. Submittals for epoxy flooring and color choices have been held longer
than 14 days. Submittals being held for color choices. Will be
reviewed and returned to M. Vila & Associates by June 10, 1998.
Color choices will follow.
d. Light fixtures for park scheduled to be shipped on August 3, 1998.
3. Building Permit
a. Waiting WASA approval and DERM review.
b. The City of Aventura received letter from D.E.P. dated June 1, 1998
requesting information on two items. Response has been made to
D.E.P. and they are in receipt of revised drawings and letter of
certification. AI Catullo called D.E.P. and requested a stand-up
review. Pyara Wihku will respond.
~
....,
Founders Park Meeting Minutes
June 5, 1998
Page Two
4. Project Schedule
a. AI Catullo is in the process of updating project schedule and will be
distributing schedule prior to next meeting.
5. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. Keith & Schnars issued contract document clarification for sheet C5
elevations at right and center field.
c. Site work and clearing along Hidden Bay is continuing.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 98% of
south side is completed and 75% of north side completed.
b. Road cut to connect drainage across 190th Street is complete on
south side. M. Vila began working on north side of 190th Street.
Completion date should be June 8, 1998.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
9. Changes in the Work
a. AI Catullo submitted Change Order #1 for The City of Aventura to City
Manager and Robert Sherman for review on June 4, 1998.
10. General Comments
a. Robert Sherman expressed that we need to work towards a
November 1, 1998 opening date.
b. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
. lo ...
,
.....
"""
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
..
.' "
'-'
....,
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, May 29, 1998 - 10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Alan Levine, Gail Fishman and Anthony Mihalko
M. Vila & Associates, Inc.:
Tony Perez
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
1. WASD
a. Drawings have been given to Keith & Schnars for DERM mechanical
revisions. Keith & Schnars is waiting for information from WASD as to
when the permit is in place.
b. WASA agreement was approved by The City of Aventura Commission
on May 19, 1998. WASA agreement is to be sent to Metro-Dade for
execution. The City of Aventura will issue checks for payment based
on June 1, 1998 payment date. Keith and Schnars will then submit
drawings to DERM for Building Department approval.
2. Submittals
a. AI Catullo will speak to Bill O'Leary and give Martin Vila
manufacturing and random mix pavers the week of June 2, 1998.
b. Tennis court submittal will be given by Steve Dettor (The Fast Dry
Companies). Construction time for the tennis courts will be 4-5
weeks.
3. Building Permit
a. Waiting WASA approval and DERM review.
'-'
.....,
Founders Park Meeting Minutes
May 29,1998
Page Two
b. The Jaffer Well Permit has been submitted to D.E.P. in West Palm
Beach, FL. It is in review. Comments are to be expected regarding
this project. Robert M. Sherman is to meet with the City Manager
about signing the certification statement for the well permit. Permit
application being reviewed by City attorney. D.E.P. has issued
comments on well making minor revisions to well design. Keith &
Schnars has responded and revised drawings have been re-
submitted to D.E.P.
4. Project Schedule
a. Schedule has been submitted by M. Vila and Associates and
approved by the City of Aventura.
5. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
b. FPL duct bank conflict has been resolved. Contractor ordered
replacement drainage structures and minimum delivery is two (2)
weeks.
c. Keith & Schnars to issue contract document clarification for sheet C5
elevations at right and center field.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 98% of
south side is completed and 60% of north side completed.
b. M. Vila & Associates is scheduling road cut (June 3, 1998) to connect
drainage across 190th Street.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
'-'
....".;
Founders Park Meeting Minutes
May 29,1998
Page Three
9. Changes in the Work
a. AI Catullo will prepare Change Order #1 for The City of Aventura and
forward to City Manager and Robert Sherman for review.
10. General Comments
a. Robert Sherman has expressed his grave concerns to M. Vila &
Associates, Inc. that the project and overall progress is not in
accordance with the contractor's schedule.
b. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
cc: Eric M. Soroka, City Manager
Attendees
'-'
""'"
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, May 22, 1998 -10:00 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Alan Levine, Gail Fishman and Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Keith & Schnars:
Mike Garrett (Beeper No. 954-325-8031)
Wilson Sanchez
The Fast Dry Companies:
Steve Dettor
Jaffer Associates, Ltd.
William McCluskey
1. WASD
a. Drawings have been given to Keith & Schnars for DERM mechanical
revisions. Keith & Schnars is waiting for information from WASD as to
when the permit is in place.
b. WASA agreement was approved by The City of Aventura Commission
on May 19, 1998. WASA agreement is to be sent to Metro-Dade for
execution. The City of Aventura will issue checks for payment based
on June 1, 1998 payment date. Keith and Schnars will then submit
drawings to DERM for Building Department approval.
c. DERM permit for stormwater management has been received by the
City of Aventura on Monday, May 18,1998 and is complete.
2. Submittals
a. AI Catullo will speak to Bill O'Leary and give Martin Vila
manufacturing and random mix pavers the week of May 25, 1998.
...
\..;
'-tI
Founders Park Meeting Minutes
May 22,1998
Page Two
b. Tennis court submittal will be given by Steve Dettor (The Fast Dry
Companies). Construction time for the tennis courts will be 4-5
weeks.
3. Building Permit
a. Electrical permit was issued the week of May 18, 1998.
b. Waiting WASA approval and DERM review.
c. The Jaffer Well Permit has been submitted to D.E.P. in West Palm
Beach, FL. It is in review. Comments are to be expected regarding
this project. Robert M. Sherman is to meet with the City Manager
about signing the certification statement for the well permit.
4. Project Schedule
a. Project schedule to be reviewed at each weekly meeting:
Activity
Scheduled Start
Revised Start
Install Pavers
April 24, 1998
April 23, 1998
June 1,1998
South Drainage Complete
(Except well)
April 23, 1998
North Drainage
(40% completed)
April 24, 1998
June 8, 1998
Pour slab on grade
And CMU Building
April 27, 1998
Do not have permit
5. Site Work and Clearing
a. M. Vila to fax all test reports to Mike Garrett.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 98% of
south side is completed and 40% of north side completed.
~
.-....,,1
Founders Park Meeting Minutes
May 22, 1998
Page Three
b. The change order for the DERM revisions has been received and is
being reviewed for correctness.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
9. Changes in the Work
a. AI Catullo will prepare Change Order #1 for The City of Aventura and
forward to City Manager and Robert Sherman for review
b. NO FURTHER PAYMENTS WILL BE MADE TO M. VILA &
ASSOCIATES UNTIL CHANGE ORDERS ARE SUBMITTED
10. General Comments
a. Robert Sherman has expressed his grave concerns to M. Vila &
Associates, Inc. that the project and overall progress is not in
accordance with the contractor's schedule.
b. Bob Sherman requested that M. Vila & Associates supply a firm date
the playground area would be ready for the equipment. Martin Vila
was to advise The City of Aventura at the May 8, 1998 meeting. A
date was not received.
c. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
d. AI Catullo and Martin Vila will meet to discuss CPM schedule in detail
before the next meeting.
~
'wi
Founders Park Meeting Minutes
May 22, 1998
Page Four
M. VILA & ASSOCIATES HAS UNTIL MONDAY, MAY 8,1998 (5:00 P.M.) TO
ADDRESS THE FOLLOWING:
9. CHANGES IN THE WORK) A-D
10. GENERAL COMMENTS A-C
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
,
,- ,
. .
"
f
'-'
,..."
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, May 8, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, Alan Levine, Gail Fishman and Anthony Mihalko
M. Vila & Associates, Inc.:
Tony Perez
Keith & Schnars:
Mike Garrett
1. WASD
a. Drawings have been given to Keith & Schnars for DERM mechanical
revisions. Keith & Schnars is waiting for information from WASD as to
when the permit is in place.
b. Awaiting the execution of WASA Agreement. We are awaiting final
numbers for connection fees. The connection fee is to be based on a
June 1998 connection date. Robert Sherman will get the WASA
permit on the May 19th Commission agenda for approval.
2. Submittals
a. The paver sample submitted on Friday, May 1, 1998 is rejected. The
contractor must submit the full range of color samples along with the
physical paver sample. Also, please read the specifications for the
requirements governing the submission of pavers and required
panelized sampled. M. Vila has been notified that re-submittal has
not been received as of May 8, 1998.
3. Building Permit
a. We are still awaiting the electrical contractors permit application. To
date, the application has not been submitted nor the required meeting
with the chief electrical inspector.
. , ..
\
\.f
'-'
Founders Park Meeting Minutes
May 8, 1998
Page Two
b. M. Vila has not met with the building department for the issuance of
the structural permit. Mike Garrett is to check with the building
department.
c. Applications for permits by sub-contractors have been picked up, but
not submitted back to The City of Aventura.
d. Jaffer well permit waiting for City signature. Permit is in possession of
AI Catulo per Mike Garrett. Mike Garrett will contact AI Catulo on May
11, 1998 regarding Jaffer permit. Shop drawings of well structures
have been rejected by Keith & Schnars and returned to M. Vila. M.
Vila to revise and re-submit. RFC 1 and 5 have been addressed.
4. Project Schedule
a. Project schedule to be reviewed at each weekly meeting:
Activity
Scheduled Start
Revised Start
Install Pavers
April 24, 1998
May 15,1998
South Drainage Complete
(Except well)
April 23, 1998
April 23, 1998
North Drainage
(25-30% completed)
April 24, 1998
May 6,1998
Pour slab on grade
And CMU Building
April 27, 1998
Do not have permit
5. Site Work and Clearing
a. Alan Levine requested a completion date for site clearing as
previously discussed.
b. O'Leary and Associates is to inspect site regarding root pruning and
tree removal.
b. AI Catulo is to confirm if fence on property line is to be removed and
which trees are to be removed.
c. M. Vila to fax all test reports to Mike Garrett.
, ,
~.
'-
."wJI
Founders Park Meeting Minutes
May 8, 1998
Page Three
d. South building pad passed LBR test.
6. Drainage
a. Not all drainage structures are on site nor is all the pipe. 98% of
south side is completed and 30% of north side completed.
b. The change order for the DERM revisions has been received and is
being reviewed for correctness.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut-
down of roads.
9. Changes in the Work
a. Delete south gate house
b. Delete 2" clay
c. Delete clay tile roofing
d. Add new architectural fencing
e. NO FURTHER PAYMENTS WILL BE MADE TO M. VILA &
ASSOCIATES UNTIL CHANGE ORDERS ARE SUBMITTED
10. General Comments
a. Robert Sherman has expressed his grave concerns to M. Vila &
Associates, I nc. that the project and overall progress is not in
accordance with the contractor's schedule.
b. Bob Sherman stated that the site is starting to collect too much
garbage. He requested that M. Vila & Associates clean up the site
and provide containers for garbage and waste.
c. Bob Sherman requested that M. Vila & Associates supply a firm date
the playground area would be ready for the equipment. Martin Vila
was to advise The City of Aventura at the May 8, 1998 meeting. A
date was not received.
'-'
-..."I
Founders Park Meeting Minutes
May 8,1998
Page Four
d. A written request to work on Saturdays has been received by M. Vila
& Associates and signed by The City Manager.
e. M. Vila & Associates has assured The City of Aventura that the site
will be secured at all times.
M. VILA & ASSOCIATES HAS UNTIL MONDAY, MAY 8,1998 (5:00 P.M.) TO
ADDRESS THE FOLLOWING:
9. CHANGES IN THE WORK) A-D
10. GENERAL COMMENTS A-C
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
~
....
"""""
CITY OF AVENTURA
2999 NE191st Street
Aventura Florida 33180
Founders Park Construction Weekly Construction Meeting
Friday May 8. 1998
Attendees:
City Of Aventura
Robert Sherman, AI Catullo, Anthony Mihalko
M. Vila and Associates, Inc.
Martin Vila
Keith & Schnars
Mike Garrett
Minutes of Meeting May 1,1998
1. WASD
a. The address of the park is 3105 NE190 Street.
b. Drawings have been given to Keith and Schnars for DERM mechanical
revisions. Status is same.
c. Awaiting the execution of WASA Agreement. We are awaiting final
numbers for connection fees. The connection fee is to be based on a
June 1998 connection date.
2. Submittals
a. The electrical switch gear package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
b. The water and sewer line submittal for materials 5'0" out from the
building were approved on April 30, 1998
c. The paver sample submitted on Friday, May 1, 1998is rejected. The
contractor must submit the full range of color samples along with the
physical paver sample. Also, please read the specifications for the
requirements governing the submission of pavers and required
panelized samples.
d. Finish hardware has been submitted and is being reviewed.
,
'-'
-....,;
e. Truss drawings have been submitted and is being reviewed.
3. Building Permit
a. We are still awaiting the electrical contractors permit application. To
date, the application has not been submitted nor the required meeting
with the chief electrical inspector.
b. We are awaiting M. Vila to meet with the building department for the
issuance of the structural permit.
c. AI Catullo stated that in order to pull any permits the contractor or his
subcontractors must fill out the applications for permits, provide two
sets of for construction drawings, and meet with the appropriate
building department official for that discipline. M. Villa continues to
ignore these instructions and hence still has no permits for this project.
d. AI Catullo requested that Jaffer well permit application be presented at
the May 1, 1998 meeting and that Jaffer be present at the meeting for
review of the well application. M. Vila failed to bring either the permit
and/or the contractor. He stated that the city would write the required
letter after The City of Aventura had reviewed the completed permit.
We are still awaiting M. Vila to present the completed application.
4. Project Schedule
a. Project Schedule to be reviewed at each weekly meeting
Activity
Scheduled Start
Revised Start
Install pavers
April 24, 1998
May 15, 1998
South Drainage Complete
April 23, 1998
April 23, 1998
North Drainage
April 24, 1998
May 6, 1998
Pour slab on Grade
And CMU N. Building
April 27, 1998
M. Vila to Advise
.
\.,f
"'wtI
5. Site work and clearing
a. The contractor requested that excavated materials be used to backfill low areas.
K&S replied that all strippings are to be removed from the site as per
plans and specifications.
b. Clearing of the site is still not complete. There is no projected
completion date at this time.
c. Removal of 6" topsoil began the week of April 3, 1998.
d. The south building pad failed the LBR test. The pad is to be re-
excavated and re tested for load bearing capacities.
e. Keith and Schnars has not received all the test reports for testing
completed to date. AI Catullo stated until such time as Keith & Schnars
reviews all the test results no further progress on the buildings is to
occur.
f. The City of Aventura needs to contact the Hidden Bay development to
secure permission to remove the existing fencing between the two
properties and reinstall the new architectural fencing used in the park.
g. Contractor is responsible for all testing. The contractor intends to hire
Allstate Testing for the soils testing. Contractor shall furnish the owner
with all testing reports.
6. Drainage
a. The delivery of drainage structures began the week of April 6, 1998.
b. Not all drainage structures are on site nor is all the pipe.
c. The change order for the DERM revisions has been received and is
being reviewed for correctness.
d. The excavation for drainage structures began in the south park only
the week of April 6, 1998 and was completed May 26, 1998.
e. The North Park drainage was started on May 4, 1998.
,
\w-
"'-"I
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut
down of roads
9. Changes in the work
a. delete south gate house
b. delete 2" clay
c. delete clay tile roofing
d. add new architectural fencing
10. General Comments
a. The City of Aventura has expressed concerns to M. Villa & Associates, Inc.
that the project is not properly staffed and the overall progress in not in
accordance with the contractors schedule.
b. MVila verbally requested to work on Saturdays. Bob Sherman asked M. Vila
& Associates to put the request in writing for review by the city manager.
c. Bob Sherman requested that Martin Vila supply a firm date the playground
area would be ready for the equipment. Martin Vila is to advise The City of
Aventura at the May 8, 1998 of the firm date.
d. Bob Sherman stated that the site starting to collect too much garbage. He
requested that M. Vila & Associates clean up the site and provide containers
for garbage and waste.
e. Bob Sherman stated the site was left completely open on Thursday, April 30,
1998. Also the fence taken down for Arbor Day was not replaced. Bob
Sherman requested that M. Vila & Associates remedy the problem.(As a
further footnote the site was left open the entire weekend of May1, 1998)
..
......,
.......,
CITY OF AVENTURA
2999 NE191st Street
Aventura Florida 33180
Founders Park Construction Weekly Construction Meeting
Friday April 17. 1998
Attendees:
City Of Aventura
Robert Sherman, AI Catullo, Anthony Mihalko
M. Vila and Associates, Inc.
Martin Vila
Keith & Schnars
Mike Garrett
1. WASD
a. Well permit application is still awaiting address from Loren Mathews,
City of Aventura.
b. Drawings have been given to Keith and Schnars for DERM mechanical
revisions. Status is same.
c. Awaiting the execution of WASA Agreement in order to get DERM
approval on drawings.
2. Submittals
a. The electrical switch gear package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
b. b. The electrical fixture package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
c. c. The signage package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
d. Awaiting resubmittal of architectural fence submittal.
e. The plumbing submittal was rejected and hand delivered
to M. Vila and Associates on 4/17/98.
, ,
t
'-"
'-tII
3. Building Permit
a. Building permit is ready to be issued pending final DERM approvals
b. Electrical contractor needs to apply for building permits as well as all
other subcontractors.
4. Project Schedule
a. Project Schedule to be reviewed at each weekly meeting
5. Site work and clearing
a. The contractor requested that excavated materials be used to backfill low areas.
K&S replied that all strippings are to be removed from the site as per
plans and specifications.
b. Clearing of the site is still not complete. There IS no projected
completion date at this time.
c. Removal of 6" topsoil began the week of April 3, 1998.
d. Temporary fencing is complete as of April 8, 1998.
e. The areas of the two restroom buildings has been excavated. The
contractor is to demuck and back fill in accordance with the contract
requirements.
f. Contractor is responsible for all testing. The contractor intends to hire
Allstate Testing for the soils testing. Contractor shall furnish the owner
with all testing reports.
6. Drainage
a. The delivery of drainage structures began the week of April 6, 1998.
b. Not all drainage structures are on site nor is all the pipe.
c. DERM revised drawings have been given to M. Vila for construction
purposes and M. Vila to prepare a request for change order based
upon DERM revisions.
'-'
'-..J
d. The excavation for drainage structures began in the south park only
the week of April 6, 1998.
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Arbor Day
a. M. Vila has been requested to grade level the area as indicated on the
drawing as given to Tony Perez, Project Superintendent. This work is
to be completed by April 17, 1998.
9. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut
down of roads
10. Changes in the work
a. delete south gate house
b. delete 2" clay
c. delete clay tile roofing
d. add new architectural fencing
..
. ,
'-'
\wi
CITY OF AVENTURA
2999 NE191st Street
Aventura Florida 33180
Founders Park Construction Weekly Construction Meeting
Friday April 10. 1998
Attendees:
City Of Aventura
Robert Sherman, AI Catullo, Anthony Mihalko
M. Vila and Associates, Inc.
Martin Vila
Keith & Schnars
Mike Garrett
1. WASD
a. Well permit application is still awaiting address from Loren Mathews,
City of Aventura.
b. Drawings have been given to Keith and Schnars for DERM mechanical
revisions.
2. Submittals
a. The electrical switch gear package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
b. b. The electrical fixture package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
c. c. The signage package was approved and hand delivered
to M. Vila and Associates on 4/17/98.
d. Awaiting resubmittal of architectural fence submittal.
e. The plumbing submittal was rejected and hand delivered
to M. Vila and Associates on 4/17/98.
3. Building Permit
a. Building permit is ready to be issued pending final DERM approvals.
. \
--
'-'
4. Project Schedule
a. Project Schedule to be reviewed at each weekly meeting
5. Site work and clearing
a. The contractor requested that excavated materials be used to backfill low areas.
K&S replied that all strippings are to be removed from the site as per
plans and specifications.
b. Clearing of the site is still not complete. There is no projected
completion date at this time.
c. Removal of 6" topsoil began the week of April 3, 1998.
d. Temporary fencing is complete as of April 8, 1998.
e. The areas of the two restroom buildings has been excavated. The
contractor is to demuck and back fill in accordance with the contract
requirements.
f. Contractor is responsible for all testing. The contractor intends to hire
Allstate Testing for the soils testing. Contractor shall furnish the owner
with all testing reports.
6. Drainage
a. The delivery of drainage structures began the week of April 6, 1998.
b. Not all drainage structures are on site nor is all the pipe.
c. DERM revised drawings have been given to M. Vila for construction
purposes and M. Vila to prepare a request for change order based
upon DERM revisions.
d. The excavation for drainage structures began in the south park only
the week of April 6, 1998.
. .
\w'
'-"
7. Inspections
a. M. Vila shall contact the building department for all inspections.
8. Arbor Day
a. M. Vila has been requested to grade level the area as indicated on the
drawing as given to Tony Perez, Project Superintendent. This work is
to be completed by April 17, 1998.
9. Maintenance of Traffic
a. M. Vila shall notify The City of Aventura 48 hours prior to any shut
down of roads
10. Changes in the work
a. delete south gate house
b. delete 2" clay
c. delete clay tile roofing
d. add new architectural fencing
..
.....
, .
'-.I
w
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Construction Meeting Minutes
Friday, April 3, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman and Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Keith & Schnars:
Mike Garrett
1. Permit application between WASA and City is being reviewed by City staff and then
given to City Manager for approval. $170.00 fee will be paid by Keith & Schnars
and then reimbursed by the City.
2. DERM approved plans submitted by City Building Department.
3. M. Vila will fax City all requests for inspections.
4. Notice to Proceed given to M. Vila on 3/9/98.
5. W.A.S.D.
. Well permit application was resubmitted and final review approved by
W.A.S.D. on 4/2/98.
. Loren Matthews to provide address for Founders Park to be included in
W.A.S.D. permit.
. Owner supplied information for well permit (Jaffe), except for street address.
. Signed and sealed plans for well permit given to M. Vila on 4/1/98.
6. Submittals
. Fencing submittal was hand-delivered for review on March 27, 1998 and
rejected. Fencing submittal was resubmitted on 4/1/98 and is being reviewed
7. Building Permit - M. Vila to advise on status of building permit.
..
'.
w
.....,
Founders Park Pre-Construction Meeting Minutes
April 3, 1998
Page 2
8. M. Vila needs to complete the Notice of Commencement and submit to City of
Aventura for execution by owner. M. Vila needs to file Notice of Commencement as
per state requirements.
9. Project Schedule - M. Vila resubmit project schedule on 4/1/98 and it is being
reviewed.
10.Site Work & Clearing
. Clearing is 98% completed as of 4/3/98.
. The removal of 6" of topsoil across the site is 20% completed as of 4/3/98. AI
Catullo and Mike Garrett are to be called each time stripping is done by M.
Vila.
. Temporary fencing was installed and completed by March 31, 1998.
11. Drainage
. The delivery of drainage structures began the week of March 30, 1998.
. Drainage structure will begin the week of 4/6/98.
. DERM approval of the drainage system was received on 4/2/98.
12. Inspections - M. Vila will contact The City of Aventura Building Department for all
inspections required by the permit and owners/representatives for all other
inspections.
13.Arbor Day/Founders Park Groundbreaking - Will be held April 24, 1998. M. Vila will
coordinate with The City of Aventura as to their specific needs. Area around tree
planted at 1997 Arbor Day needs to be leveled off by April 22-23, 1998 and one load
of good topsoil delivered for the April 24, 1998 ceremony.
14. Maintenance of Traffic - M. Vila shall notify The City of Aventura 48 hours prior to
the shut-down of roads.
15. Changes in the Work
. M. Vila submitted a proposal for the deletion of the south gatehouse on
4/2/98 for $12,000. M. Vila will resubmit proposal for gate house with scope
for work.
. M. Vila is to resubmit a proposal for the deletion of clay tile roofing and
flashing showing breakdown and itemization.
. M. Vila is to provide a proposal for the deletion of 1" of clay for the baseball
field. The City will review and advise M. Vila.
. M. Vila submitted a proposal for additional fencing along Hidden Bay property
line. The City is presently reviewing.
-.
,.."
......,
Founders Park Pre-Construction Meeting Minutes
April 3, 1998
Page 3
· Proposals for changes in the work shall clearly identify unit costs and
extensions for all components of the work.
. M. Vila shall provide all detail as required by The City of Aventura.
16. Utility Coordination
· M. Vila is to contact FPL to coordinate placement of transformers on site.
· M. Vila is to contact Bell South for the relocation of existing telephone
conduits. As of 4/3/98, Bell South has not been contacted.
17. Design
· Keith & Schnars will provide a detail for the cross section of the clay for the
baseball field. AI Catullo is to send cross section to M. Vila.
New Business:
18. M. Vila to call 24 hours prior for inspection for building pad/foundations. AI Catullo
will then notify Keith & Schnars to coordinate inspection.
19. Keith & Schnars to issue 15 sets of revised DERM drawings to AI Catullo for
distribution..
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
cc: Eric M. Soroka, City Manager
Attendees
f
,
\w
'-'
CITY OF AVENTURA
2999 NE 1915t Street, Suite 500
Aventura, Florida 33180
Founders Park Pre-Construction Meeting Minutes
Friday, March 27, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman, Alan Levine and Anthony Mihalko
M. Vila & Associates, Inc.:
Martin Vila
Keith & Schnars:
Peter Gallo and Mike Garrett
1. \AI.A.S.[).
. Well permit application was completed and returned to M. Vila. Keith &
Schnars has resubmitted the contract plans and specifications for final review
by W.A.S.D.
. Plans have been revised to reflect W.A.S.D.'s earlier comments.
. It is anticipated that \AI.A.S.D. will approve revised plans the week of March
30, 1998.
. Loren Matthews to provide address for Founders Park to be included in
W.A.S.D. permit.
. Keith & Schnars will follow-up.
2. Submittals
. Irrigation submittal has been reviewed and transmitted to M. Vila with no
comments.
. Schedule values submittal has been approved by The City of Aventura and
has been returned to M. Vila.
. Fencing submittal was hand-delivered for review on March 27, 1998.
~
'-"
\wi!
Founders Park Pre-Construction Meeting Minutes
March 27, 1998
Page 2
3. Building Permit - M. Vila to advise on status of building permit.
4. Project Schedule - M. Vila is to resubmit project schedule on Friday, April 3, 1998.
5. Site Work & Clearing
. Clearing will be completed by Wednesday, March 25, 1998.
. The removal of 6" of topsoil across the site will begin the week of March 30,
1998.
. Temporary fencing will be installed and completed by March 31, 1998.
6. Drainage
. The delivery of drainage structures will begin the week of March 30, 1998.
. Drainage structure installation cannot begin until the W.A.S.D. permit has
been received. Keith & Schnars to follow-up.
7. Inspections - M. Vila shall contact The City of Aventura Building Department for all
inspections required by the permit.
8. Arbor Day/Founders Park Groundbreaking - Will be held April 24, 1998. M. Vila will
coordinate with The City of Aventura as to their specific needs.
9. Maintenance of Traffic - M. Vila shall notify The City of Aventura 48 hours prior to
the shut-down of roads.
10. Changes in the Work
. M. Vila is to submit a proposal for the deletion of the south gatehouse.
. M. Vila is to submit a proposal for the deletion of clay tile roofing and flashing.
. M. Vila is to provide a proposal for the deletion of clay for the baseball field.
. M. Vila is to submit a proposal for additional fencing along Hidden Bay
property line.
. Proposals for changes in the work shall clearly identify unit costs and
extensions for all components of the work.
. M. Vila shall provide all detail as required by The City of Aventura.
11. Utility Coordination
. M. Vila is to contact FPL to coordinate placement of transformers on site.
. M. Vila is to contact Bell South for the relocation of existing telephone
conduits.
....
'-'
-......I
Founders Park Pre-Construction Meeting Minutes
March 27, 1998
Page 3
12. Design
· Keith & Schnars will provide a detail for the cross section of the clay for the
baseball field.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
cc: Eric M. Soroka, City Manager
Attendees
~
"
.
--.
'-'
'-'
CITY OF AVENTURA
2999 NE 1911t Street, Suite 500
Aventura, Florida 33180
Founders Park Pre-Construction Meeting Minutes
Friday, March 20, 1998 -10:30 a.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Gail Fishman
M. Vila & Associates, Inc.:
Martin Vila
Absent:
Alan J. Levine, Anthony Mihalko (City of Aventura)
. Contract was submitted to obtain DERM permit for new Class V well. AI Catullo to
provide information and drawings to M. Vila.
. M. Vila issued irrigation submittal, which after review, is to be given to O'Leary
Associates for approval and then filed in Community Services Department.
. M. Vila is waiting for building permit from Community Development Building
Department. AI Catullo is to check on the status of permit.
. AI Catullo stated that drawings are complete and were reviewed February 27, 1998.
Electrical drawings were not approved by the Building Department. Three
comments have been transmitted to Jay Franke (Florida Electric) for resolution.
. M. Vila is to re-submit project schedule by our next meeting (Friday, March 27,
1998).
. Clearing will be completed by Wednesday, March 25, 1998.
. Drainage structure will be delivered the week of March 23, 1998.
. Installation of drainage structures will begin the week of March 30, 1998.
. City of Aventura's Building Department will conduct all inspections. M. Vila will
make arrangements for inspections with the Building Department.
. Six (6) inches of de-mucking (and six inch cover) will begin the week of March 30,
1998 and will continue for four (4) weeks.
. Arbor Day/Founders Park Groundbreaking Ceremony will be held on April 24, 1998
at the park-site. All work will cease for that day. There will be a one (1) day time
extension. M. Vila is to leave a mound of dirt for the ceremony.
. Schedule values will be submitted by M. Vila to the City of Aventura for approval.
. Temporary fencing will be constructed by March 23, 1998. Two (2) sets of keys will
be given to The City of Aventura.
...
'-'
...,;
Founders Park Pre-Construction Meeting Minutes
March 20, 1998
Page 2
· M. Vila is to supply The City of Aventura with telephone numbers of project
supervisors by March 27, 1998.
· Forty-eight (48) hour notice in writing must be given by M. Vila for all Maintenance of
Traffic.
· M. Vila will contact FPL (Martha Caneja) to coordinate for site transformer.
· Andy Witt from RCP Shelters called The City of Aventura. The City has instructed
RCP to provide tubular steel columns (5x5) on the shelters.
· City of Aventura is to investigate fence along Hidden Bay side of Founders Park
property. The City will advise M. Vila of status. M. Vila will provide change order
request for additional fencing, to replace white picket fence by March 27, 1998.
· M. Vila will provide playground installation coordination schedule.
· M. Vila will provide credit for top layer of clay for baseball field. Robert Sherman will
inform M. Vila as to the depth of in-field at the next meeting (Friday, March 27,
1998).
· Cross-section submittal has been requested from O'Leary Associates to show clay
layout of baseball field.
· M. Vila will submit proposal for the deletion of the south gatehouse.
· Any questions regarding plans and specifications must be submitted in writing from
M. Vila on specified forms.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
/gf
cc: Eric M. Soroka, City Manager
Attendees
'-'
'-'
CITY OF AVENTURA
2999 NE 191&t Street, Suite 500
Aventura, Florida 33180
Founders Park Pre-Construction Meeting Minutes
Tuesday, February 24, 1998 -1 :30 p.m.
Attendees:
City of Aventura:
Robert Sherman, AI Catullo, Anthony Mihalko, Glenn Marcos, Alan Levine, Gail
Fishman
M. Vila & Associates, Inc.:
Martin Vila
. Agenda was distributed and discussed (agenda attached).
. Contract documents were modified to reflect contract amount amended in
Resolution #98-22 (Resolution attached).
. M. Vila & Associates, Inc. shall have project completed by September 15,1998.
. AI Catullo to issue Notice to Proceed to M. Vila.
. Antonio Perez to be Project Superintendent.
. There will be a weekly job-site meeting.
. M. Vila must request changes to specifications in writing via City Transmittal Forms.
. One-week notice must be given for weekend work (approval of City Manager
needed); five-day notice for street work (lane closure).
. Contractor shall install ballfield monuments in accordance with the plans and
specifications.
. Turf, sand and sidewalk to be same grade at playground area.
. Founders Park Groundbreaking/Arbor Day to be held April 24, 1998.
. Payment will be the 25th of each month.
. Strictest Federal and State safety regulations are to be followed; project safety is
paramount.
. All public inquiries are to be referred to either AI Catullo or Robert Sherman.
. Storage of hazardous and non-job related materials on site is prohibited.
. MSDS sheets are to be on job site.
. Contractor shall keep job-site clean and free of debris at all times.
. M. Vila to notify AI Catullo one day prior to start date. Target date: March 9, 1998.
'-'
'....I
Founders Park Pre-Construction Meeting Minutes
February 24, 1998
Page 2
. CPM schedule was submitted for review. AI Catullo will review and comment.
NOTE: City of Aventura will rely on these notes as the approved record of matters
discussed and conclusions reached during this meeting unless you send the author
written notice to the contrary within seven calendar days of receipt date of these
minutes.
Igf
Attachments
cc: Eric M. Soroka, City Manager
Attendees
'-'
'wi
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
DATE:
Eric M. Soroka, City Manager
Robert M. Sherman, Director of Community Services
Harry M. Kilgore, Director of Finance/Support Services
Alan J. Levine, Public Works Superintendent
Anthony Mihalko, Engineering Tech/CAD Operator
Glenn Marcos, Purchasing Technician
Gail Fishman, Executive Assistan~
AI Catullo, Capital Projects Manag~
February 20, 1998
TO:
FROM:
SUBJECT:
Founders Park Pre-construction Meeting Agenda
A. Submittal of:
1. Performance and Payment Bond.
2. Return of Bid Bond.
3. Submittal of executed documents for execution by COA.
B. Commencement of work shall be immediate:
1. Final completion of the project shall be no later than September
15,1998.
2. Time is of the essence.
C. Project submittals:
1. All submittals to be stamped "Reviewed by M. Vila" with
reviewers initials and dated.
2. Letter of transmittal shall accompany all submittals.
3. Submittals to be sent to: City of Aventura
2999 N E 191 st Street
Suite 500
Aventura, FL 33180
ATTN: Gail Fishman
4. Submittal turnaround time is 14 days or less.
5. All required submittals shall be made.
~
'-'
February 20, 1998
Page 2
6. Letter of transmittal shall be in accordance with the attached
sample Letter of Transmittal.
7. All letters of transmittal will be sequentially numbered.
D. Project CPM:
1. Shall be strictly in accordance with the specifications.
2. NO deviations will be allowed.
E. Project supervision:
1. Full-time Superintendent and/or Project Manager.
2. Job site phone number or cellular.
3. ON SITE at all times, no exceptions.
4. Emergency and home phone numbers.
5. RESUME of Superintendent and Project Manager for approval
by owner.
F. Trucks and routing through COA and MOT planning:
1. All traffic for this project will be routed from the site down 190th
Street to 29th Avenue to llf1 st to Biscayne Boulevard and return.
There will be no traffic allowed on Country Club Drive, except
immediately adjacent to the site.
2. Traffic lane closures will be approved by the City. Lane
closures will be requested at least five (5) days in advance of
lane closure. ALL requests for lane closures will be in writing to
The City of Aventura, ATTN: Capital Projects Manager.
3. See attached map for truck routing.
G. Requests for clarification, non-compliant work:
1. RFC's will be submitted for all clarifications or questions
regarding the plans and specifications. RFC's will be numbered
sequentially. All RFC's will be answered in a timely and diligent
manner.
2. Format shall be in accordance with attached sheet.
3. See attached Contract Document Clarification.
H. Daily field reporting:
1. Requests for time extensions due to weather will only be
. honored when a daily field report, as attached, is accompanied
by the request.
2. Daily field reports for the entire project will be kept on site and
available for review by the owner.
3. See attached Daily Construction Report.
'-'
.-.....,1
February 20, 1998
Page 3
I. Payments to the contractor:
1. AlA requisitions are due on or about the 25th of each month.
2. Payment for stored materials will be allowed only if the materials
are on site.
3. The contractor shall prepare AlA requisition breakdown for
approval by the owner prior to the release of any payments.
AJC/gf
Attachments
'-'
v
Contractor's Subm ittal
Transmittal Form
[P@(J[I!JU@@[?@ IP@Cf[Z
OO~@] w@@=~=@=~
FOR ALL CONTRACTOR SUBMITTALS
INCLUDING SHOP DRAWINGS, SAMPLES I DATE ITRANSMITTAL NO.
CALCULATIONS, DATA OR OTHER
FROM: TO:
ATTN:
FOR: This is: CHECK ONE
An original Submittal ~
A 2nd Submittal
A Submittal
-
Sub No. SPECIFICATION DESCRIPTION
Complete either (a) or (b) following:
(a) We verify that the material or equiptment contained in this submittal meets all the I I
requirements specified or shown without exeception.
(b) We verify that the material or equiptment contained in this submittal meets all the I I
requirements specified or shown, execpt for the following deviations (list deviations):
CM 306 (Revised 01/04193) Contractor's Authorized Representitve
'-'
"-tI
DAILY CONSTRUCTION REPORT
[?@)Q[][]U@]@[f@ [P~[f~
[ID~@] w@@=~=@=~
DATE:
CONTRACTOR:
Weather
Temp.
Wind
Humidity
sun overcast rain heavy rain
32-50 50-70 70-85 >85 I
still med. high Report No.
dry moderate humid
PROJECT MANAGER:
iAverage Field Force
Contractor Name Non-Manual Manual Remarks
Visitors
Time Name Representing Remarks
Equiptment at the Site
Unusual Items
Construction Activities
DISTRIBUTION: 1. Resident Engineer
2. Chief Inspector
3. Inspector
4. File
By:
Title:
CM401 (REV08/18/93)
Page
of
'.
\.f
....."
REQUEST FOR CLARIFICATION
CS@)Q[]I]iJ@@[?@ [p@[?~
1]3~@] w@@=~=@=~ RFC #
Contractor:
(FOR CONTRACTOR'S USE)
DATE:
SUBJECT:
DESCRIPTION:
CONTRACTOR'S AUTHORIZED SIGNATURE:
(REPONSE)
DATE:
SUBJECT:
DESCRIPTION:
ENGINEER'S AUTHORIZED SIGNATURE:
DISTRIBUTION: 1. Project Manager
2. Resident Engineer
3. Owner
4. Field Office
5. File
PAGE
OF
CM302 (REV 8/17/93)
<
-I
.....,
c
n
=="'"
::0
o
c
,.-+
('[)
'-"'~...... ~,~~, ~~~~,~ ~~ ~~
Z
m
.....
co
~
~
~
~
NE 29 AVENUE
'----
z
m
.....
~
~
:xl
m
~
'--------
~
NE 28 AVE Z
m
BISCA YNE BLVD
en z ......,
~m Z
..... m
co
N
.....
co
.....
~
:xl
m
~
z
m
.....
co
o
en
~
:xl
m
~
I
\"tl"tl
\)>;:0
;:00
","tl
o
\ ~ \
I Cl \
--------------i
.....
co
w
~
\\
'"
,
~
(~\
~'
~
~
'\ Y ,\J/-
~ :;JY r~(C
\~/~/
~,/ ,
~ /
~ ~ I
~ ~ \I
\\ \U[
\\, i \-" C~.
\\(~~,
I ,," '"
\ ~
--i
..,
C
r'\
-,:::-
:0
o
c
,.-+
('[)
~
\/l
~h...
~~~
m
"
o
c
::)
CL
('[)
..,
If)
-0
$lJ
..,
-,:::-
z
~
"
'-"
RESOLUTION NO. 98-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 98-2-9-2, AVENTURA FOUNDERS PARK
DEVELOPMENT, TO M. VILA & ASSOCIATES, INC. AT THE BID PRICE
OF $1,913,680.25 AS CONTAINED IN EXHIBIT "A"; AUTHORIZING
THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 98-2-9-2, AVENTURA FOUNDERS
PARK DEVELOPMENT; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the projecUwork as cited above; and
WHEREAS, staff has determined that M. Vila & Associates, Inc. has submitted
the lowest responsible and responsive bid for said projecUwork; and
WHEREAS, the City Council, upon the recommendation of the City Manager, is
therefore desirous of awarding said bid/contract to said lowest responsible and
responsive bidders;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 98-2-9-2, AVENTURA FOUNDERS
~
"
......."
Resolution No. 98-22
Page 2
PARK DEVELOPMENT, be and the same is hereby awarded to M. Vila & Associates,
Inc., at the bid price of $1,913,680.25 as contained in Exhibit "A" attached.
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item No. 01-80-539-6-60-6610 and the Park Development Fund
Line Item No. 17-539-6-60-6610.
Section 5: This Resolution shall be effective immediately upon adoption.
The foregoing resolution was offered by Council member Rogers-Libert, who moved its
adoption. The motion was seconded by Councilmember Berger and upon being put to a
vote, the vote was as follows:
Councilmember Arthur Berger yes
Councilmember Ken Cohen yes
Council member Harry Holzberg yes
Councilmember Jeffrey M. Perlow yes
Council member Patricia Rogers-Libert yes
Vice Mayor Jay R. Beskin yes
Mayor Arthur I. Snyder yes
~
Resolution No. 98-22
Page 3
"
.....,
PASSED AND ADOPTED this 1 yth day of February,
ATTEST:
,-i A[)(f }~
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
r-O,' " I J I
i O~~~ / - :/..~..
CITY 'ATTORNEY
~
:t:
.a
:c
)(
w
'.
"-
......,
........,
c
o
.-
..
ca
"5
.Q
ca
I-
"C
in
..
c
CD
E
a.
o
a;
>
CD
C
~
ca
a.
f!
CD
"C
C
~
o
LL
!
~
..
C
CD
~
N
I
G>>
I
N
I
CO
G>>
=II:
"C
in
! 11)80810
N 0 0
~ft' Oo)cONcO
as E: CIOIONmN
-! CDCOO) 0
!- f'f"":C'ill'iai
011( .......8N~
<<')0) .....
..... ;~~~~
u
.5
~
N;= 8888~
Ii i~cOcOO)
e..l NN....
O)CO(")
~I c{ai"':C'i"":
.........~N
.,.fjI)o'" fjI)o
0
::t
... ~~~~~
If
e c ~8_8.~~
. .21
:t:tn ;;;;;;;.,.
II(
11)008(")
NOO ....
oa)~cO"":
.'U =~ ~~
iiD i~tN~
O)O)~(")
"':"":"":NC'i
.,.fjI)ofjl)ofjl)ofjl)o
N
oe
...
"!'E Immmm
i :s
<<'g >>->->->-
.
'U
~
'U Immmm
~c
-0 >>->->->-
IDID
C g>
o 'C
:0 $
.. 2 .S:
. "&;t>>
~ 8~~
~
Iii
E c 5
aI ::s::s....
- cu8e:>
.- :E (/)
> "'"u.
:i6:~~~