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08-23-1999 .f ......~ Recreation/Cultural Arts Advisory Board Meeting Monday, August 23, 1999 10:00 AM Executive Conference Room Agenda I. Call to Order II. Approval of Minutes from June 28, 1999 Meeting III. Chairman's Report A. Agency Excellence Award B. City Commission Workshop Report C. July 4th Activities D. Aventura Song Contest IV. Staff Report A. Sports League Update B. Program Update C. Founders Day Program Update V. Other Business VI. Adjournment In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 466-890 I. not later than two days prior to such proceeding. " .' CITY OF AVENTURA RECREATION AND CULTURAL ARTS ADVISORY BOARD MEETING JUNE 28, 1999 10:00 A.M. AVENTURA GOVERNMENT CENTER 2999 NE 1915T STREET SUITE 500 AVENTURA, FLORIDA I. Call to Order. The meeting was called to order by Chairperson Janet Laine. Community Services Director Robert M. Sherman called the roll. Members present: Don Gustin Irving Kanowitz Janet Laine RandiRapp Lenore Toby Simmons Members absent: Elaine Baxter Others present: Community Services Director Robert M. Sherman Commissioner Arthur Berger A motion to excuse the absence of Ms. Baxter was offered by Mr. Kanowitz, seconded by Ms. Simmons and unanimously passed. II. Approval of Minutes. A motion for approval of the minutes of the May 17, 1999 meeting was offered by Ms Simmons, seconded by Mr. Kanowitz, and unanimously passed. III. Chairman's Report. Ms. Laine inquired as to the feasibility of using City buses to transport people to Government Center for special events. At her request, Mr. Sherman provided an update on the sports teams utilizing Founders Park. IV. Staff Report. .-' A. Sono Contest. Mr. Sherman played audio tapes of the 3 entries. After motion made by Mr. Kanowitz, seconded and passed, selection was tabled to next meeting. Entertainment for Founders Day discussed. Mr. Sherman played audio tapes of several bands for consideration by the Board. A motion was made by Ms. Simmons, seconded by Mr. Gustin and unanimously passed to book the Gold Coast Jazz Society with motivator for Founders Day celebration and the John Branzer Band, pending audition by a Committee member or staff, for the Founders Ball. After motion made by Mr. Gustin, seconded by Mr. Kanowitz and unanimously passed, "Aventura: 2000 and Beyond" was selected as the theme for the Art Expo. V. Meetino Dates: Next meeting to be held on August 23, 1999 at 10:00 am. VI. Other Business: None. VII. Adioumment. There being no further business to come before the Board, the meeting adjourned at 11 :00 a.m. Teresa M. Soroka, CMC/AAE, City Clerk Approved by the Board on 2 , .,..., ~ 2-124 AVENTURA CODE Sec. 2-124. Rules of procedure; officers; voting. (a) The Beautification Advisory Board shall adopt rules of procedure not inconsistent with the ordinances of the City and the laws of the State and shall utilize Robert's Rules of Order, recently revised 1990 edition, for the rules of procedure for the conduct of meetings of the Board. The Board may create additional rules for the conduct of its internal proceedings. (b) During the first meeting of the Board, the members shall elect one of their number to act as Chairman and may elect a Vice-Chairman. (c) Four members shall constitute a quorum for the transaction of business of the Board. Official action shall be taken by the Board only upon the concurring vote of a majority of the members present at an official meeting of the Board, except that at least four affirmative votes shall be required for official action. (Ord. No. 96-24, ~ 4, 10-16-96) Sec. 2-125. Jurisdiction. The jurisdiction of the Beautification Advisory Board shall be solely advisory. Action of the Board shall be in the form of a written recommendation of advice to the City Manager and City Commission. The following matters shall be within the advisory jurisdiction of the Board: (1) Stimulate greater public awareness and appreciation of the importance of beautifica- tion projects in the City. (2) Provide recommendations on landscaping and beautification projects. (3) Act as the City's Tree Board for the Tree City USA requirements. (4) Other matters assigned by the City Commission or City Manager. (Ord. No. 96-24, ~ 5, 10-16-96) Sec. 2-126. Standards of conduct for members. All members of the Beautification Advisory Board shall be subject to the Standards of Conduct for Public Officers and Employees set by Federal, State, County or other applicable law pursuant to section 7.03 of the Charter. (Ord. No. 96-24, ~ 6, 10-16-96) Sees. 2-127-2-150. Reserved. DIVISION 3. RECREATION AND CULTURAL ARTS ADVISORY BOARD Sec. 2-151. Created; membership. (a) Board created; appointment of members; compensation of members. There is hereby created and established the City Recreation and Cultural Arts Advisory Board, consisting of seven members, who shall be appointed by the Mayor subject to the approval of the City Commission. Each member of the City Commission may recommend appointments to the Supp. No.2 CD2:8 -~ ... ADMINISTRATION ~ 2-154 Mayor. Members of the Board shall hold office at the pleasure of the City Commission. Members ofthe Board shall serve without compensation and shall not be reimbursed for travel, mileage or per diem expenses. (b) Qualifications of members; vacancies. Each member of the Board shall be a qualified elector of the City who has continuously resided within the City for the six-month period immediately prior to the appointment, and shall not be an employee of the City. Any member who ceases to reside within the City Limits during his term of office shall be deemed to have resigned as of the date of his change ofresidence from the City. In the event ofthe resignation or removal of any member of the Board, the Mayor shall appoint a person to fill the vacancy on such Board for the unexpired portion of the term of the member vacating such office, subject to approval of the City Commission. In appointing members of the Board, the following guidelines shall be considered: (1) Expressed interest and/or experience in recreation activities, culture and the arts. (2) Evidence of a commitment to serve and act in the best interests of the citizens of the City. (c) Absence from meetings. If a member of the Board shall be absent from a duly called meeting of the Board for three consecutive meetings, or if a member has three unexcused absences in a calendar year, then in that event such member shall be subject to removal as a member of the Board by vote of two-thirds of the remaining members of the Board. (d) Duties of City Manager. The City Manager or his designee shall serve as an ex officio (nonvoting) member of the Board and provide necessary staff support for the Board. (Ord. No. 96-10, ~ 1, 7-16-96; Ord. No. 96-23, ~ 1, 10-16-96) Sec. 2-152. Term of members. The initial term of office for members of the Recreation and Cultural Arts Advisory Board shall be from October 16, 1996, until November 3, 1997. Thereafter, terms of office for members of the Board shall be for a period of one year, with eligibility for reappointment. (Ord. No. 96-10, ~ 2, 7-16-96) Sec. 2-153. Board to serve in advisory capacity. The powers and duties of the Recreation and Cultural Arts Advisory Board shall be solely of an advisory nature to the City Commission and City Manager. COrd. No. 96-10, ~ 3, 7-16-96) Sec. 2-154. Rules of procedure; officers; voting. (a) The Recreation and Cultural Arts Advisory Board shall adopt rules of procedure not inconsistent with the ordinances of the City and the laws of the State and shall utilize Robert's Rules of Order, recently revised 1990 edition, for the rules of procedure for the conduct of meetings of the Board. The Board may create additional rules for the conduct of its internal proceedings. Supp. No.2 CD2:9