09-11-2003
- ,
Agenda
I. Call to Order
II. Approval of Minutes - June 19, 2003
III. Approval of Sister Cities Sub-Committee Meeting - July 15, 2003
IV. Chairperson's Reports
V. Old Business
VI. New Business
VII. Adjournment
This meeting is open to the public. Notice pursuant to Section 286.0105, Florida Statutes, if
applicable, is hereby incorporated by reference.
In accordance with the Americans with Disabilities Act of 1990. all persons who are disabled and who need special
accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-
8901, not later than two days prior to such proceeding. Please be advised that one or more members of the A ventura City
Commission may attend this meeting.
COMMUNITY SERVICES ADVISORY BOARD MEETING
June 19, 2003 3 P.M.
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
I. Call to Order. The meeting was called to order by Chairperson Patricia Frank.
City Clerk Teresa M. Soroka called the roll.
Members present: Deborah Carr
Patricia Frank
Manuel Grife
Ginger Grossman
Julie Israel
Billy Joel
Shirlee Levin
Alberto Milian
Marian Nesbitt
Larry Orenstein
Gary Pyott
Michael Stern
Members absent: Phil Sturtz
II. Approval of Minutes: A motion to approve the minutes of the June 3, 2003
meeting was offered by Ms. Israel, seconded by Mr. Joel and unanimously
passed.
The meeting recessed for 10 minutes at this time.
III. Sister Cities Proaram: Bruce Singer, President of the Miami Beach Chamber
of Commerce, addressed the Board. After discussion, a motion was offered by
Ms. Nesbitt, seconded by Ms. Grossman and unanimously passed to appoint a
Sister Cities sub-Committee comprised of Ms. Israel, Ms. Carr and Messrs.
Orenstein and Grife, to meet with Community Services Director Robert Sherman
to further discuss this issue and report back to the Board at the September
meeting.
IV. Adiournment. There being no further business to come before the Board, the
meeting was adjourned at 4:15 p.m.
Teresa M. Soroka, CMC, City Clerk
Approved by the Board on
COMMUNITY SERVICES ADVISORY BOARD
SISTER CITIES SUB-COMMITTEE MEETING
July 15, 2003 3 P.M.
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
I. Call to Order. The meeting was called to order by Community Services Director
Robert M. Sherman. City Clerk Teresa M. Soroka called the roll.
Members present: Deborah Carr
Manuel Grife
Julie Israel
Larry Orenstein
Also present: PatriCia Frank
Ginger Grossman
Billy Joel
Gary Pyott
Not having been provided with information on the subject of Sister Cities'
Program, members requested Mr. Sherman to obtain detailed information and
after review, another sub-Committee would be scheduled.
II. Adiournment. There being no further business to come before the Board, the
meeting was adjourned at 3:15 p.m.
Teresa M. Soroka, CMC, City Clerk
Approved by the Board on
'.
City of
A ventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
JEFFREY M. PERLOW
MAYOR
September 17, 2003
COMMISSIONERS
ll.v AUERBACH
JAY R. BESKlN
KEN CoHEN
BOB DIAMOND
HARRy HOUBERG
MANNY GROSSMAN
Dear Resident:
ERIC M. SOROKA
On MANAGER
We would like to take this opportunity topersonally invite you to celebrate Aventura's eighth anniversary on Sunday, November
16, 2003. This year's festival contains new programs as well as your favorite activities, and we are proud to be offering another
FREE CONCERTfor all of our residents.
This special concert at Founders Park will feature the legendary band "Creedence Clearwater Revisited". They will
play several platinum hits that include, "Proud Mary", "Who'll Stop the Rain", "Suzie Q", "Heard It Through the Grapevine",
"Fortunate Son", and scores of others. The traveling dance ensemble,''High Voltage Dancers" opens up the concert at 5 PM with
Star Search's National Semi-Finalist Catherine Cue taking the stage at 5:45 PM. Doors open to the concert at 4 PM.
Tickets cost only $5.00 each and they can be exchanged on November 16th for five Founders Bucks. These Founders
Bucks can be redeemed for five dollars worth of food from any of the food vendors that will be present throughout Founders Day
including the concert, so the concert is essentially FREE!!
To get your tickets (a maximum of four per household), circle the number of tickets you wish to receive, enclose a check or
money order for $5 per ticket payable to the City of Aventura and mail the orange reply card and proper payment in the enclosed
return envelope. Be sure to supply a postage stamp and Include your name, address and phone number on the reply
card. Only original orange reply cards with the proper payment will be accepted. Due to the limited space at Founders
Park, tickets are limited to the first 3,000 ticket requests or reply cards that have been postmarked by Friday, October 17, 2003,
whichever comes first. There will be no exceptions to this rule. Your tickets will be mailed to you by Monday, November 3,2003.
Additional tickets, if available, may be purchased by residents only starting on November 3, 2003 at Founders Park and the
Community Recreation Center while supplies last. Proof of residency or resident 10 cards will be required. The concert will be
festival type seating, so bring lawn chairs and blankets. Coolers. cameras. and all other audiolvideo equipment are prohibited.
so please leave these items at home.
Please refer to the attached flyer for detailed times for all Founders Day activities. For more information, please call the
Community Services Department at 305-466-8930. We look forward to seeing you and your family at Founders Day!
Sincerely,
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
City Manager Eric M. Soroka
PHONE: 305-466-8900 · FAX: 305-466-8939
www.cityofaventura.com
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Retll rn Add ress
Name
Add ress
City, State, Zip
City of Aventura
Community Services Department
19200 West Country Club Drive
Aventura, Florida 33180
City of Aventura
Community Services Department
-\ ~ 19200 West Country Club Drive · Aventura, FL 33180
.... FOUNDERS DAY CONCERT REPLY CARD
Tickets will be mailed to the address below. Please print clearly.
Name
Address
Apt. #
City, State, Zip Phone #(
Concen tick.ets are limited to four per household.
Please circle amount requested and enclose $S.OO per ticket.
· Payable'" check or mone:Y ordm ONLY! ·
1 234
MUST BE POSTMARKED BY FRIDAY, OCI'OBER 17, 2003
PROPER
POSTAGE
REQUIRED
Aventura Community Recreation Center
3375 NE 188 Street
Phone: 305-466-3883 I Fax: 305-466-5787
E-mail: crcenter@citvofaventura.com
HALLOWEEN PUMPKIN PA TCH
Friday, October 31, 2003
2:30 - 5:30 pm
Activity Schedule
Gymnasium
2:30 - 5:30 pm Monster Mash Dance Contest, Games, and More
2:45 - 3:15 pm Costume Parade
On the Bay
2:30 - 5:30 pm Pumpkin Patch (create your very own pumpkin)
Haunted Hayride
Arts and Crafts Room
2:30 - 5:30 pm Decorate a goody bag and Trick or Treat
throughout the Center for candy and prizes!
Classroom
4:00 - 5:00 pm Spooky Stories with the Storybook Lady
Persons with disabilities requiring accommodations in order to participate must contact
the Community Services Department at least 48 hours in advance.
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
Eric M. Soroka, ICMA-CM, City Manager ~
Robert M. Sherman, Director of Community Servic~
DATE:
August 8, 2003
SUBJECT:
Sister Cities
RECOMMENDATION:
The City Manager forward this report to the Community Services Advisory Board for
further consideration.
BACKGROUND:
Pursuant to your direction and the general consensus of the Community Services
Advisory Board, I have compiled the following report regarding the Sister Cities
Organization. A letter to Mr. Bruce Singer, who gave the Sister Cities presentation to
the Community Services Advisory Board, was mailed on July 16, 2003. Since I did not
receive any response, I called him and we have been trading voice mails this past
week.
FINDINGS:
In order to participate in the Sister Cities International Program, you first have to
become a member. This membership costs $435 and a check request was processed
on August 4, 2003. Their website www.sister-cities.orQ is very informative and I have
attached their brochure "How to Find a Sister City" for your information and review.
This pamphlet outlines 11 steps to finding a Sister City, starting with filling out the
"Request for a Sister City" form. This is then posted on their website, and we can
continue to search for a Sister City, as others are searching for us. When we are ready
to approach a potential Sister City, we should compile and present a comprehensive
informational package that should include a formal letter from the Mayor inviting the
community to enter into a dialogue regarding the benefits and prospects of becoming
Sister Cities. If this response is positive, an invitation for an official delegation visit is
next, with a planned agenda for their visit. When there is a mutual intent to become
formal "Sister Cities", both Mayors must sign an official Sister City Agreement, and at
that point, we would be an official Sister City, recognized by SCI.
RMS/gf
Attachments
RMS03051
How TO FIND A SISTER CITY
Steps to guide you in your search ...
"Request for a Sister City" form
SISTER Cl11ES INTERNATIONAL.
1301 Pennsylvania Avenue, NW, Suite 850
Washington. DC 20004 USA
Phone: (202) 347-U30 Fax: (202) 393-6524
info@sister-cities.org www.sister-cities.org
Steps to guide you in your search...
Building a lasting relationship with your sister city, county, or state might well be one of the most
rewarding activities your community becomes involved with. The process, however, of searching for
and finding that special partner who shares your same interests and goals, is an intricate and often
lengthy one. Therefore, your search must be extremely well organized, and undertaken with great
planning and commitment. It is up to you to take a proactive role in this process!
We often compare the sister city search process to the intricate dance of matrimony, beginning with the
awkward days of courtship to well beyond a golden anniversary. With this analogy in mind, it is crucial
to be sensitive to the needs of your prospective community, and at all times, be aware that this
relationship is intended to last a lifetime. Therefore, choose wisely!
Please be aware that this checklist is meant to serve as a guide as you go through the affiliations process.
For more information, please contact Sister Cities International (SCI) national headquarters.
1. "Cities Seeking Cities" is an online benefit that SCI offers to its members. U. S. communities must
be members of SCI to post their information in this section of the Web site. International communities
are welcome to have their "Request for a Sister City" form posted on our Web site by filling out
"Request for a sister city" and e-mailing or faxing it to SCI. They will not have access to individual
community profiles, although SCI would be happy to provide those when requested.
2. Begin by reviewing SCI's publications, and make your first priority the organization of your sister
city committee. This committee should be led by elected officers (e.g., president/chairperson, vice-
president, treasurer, secretary) and comprised of a broad range of community members: community
leader(s) who speak directly for the Mayor/City Manager; business professionals (e.g., private
enterprise, physicians, attorneys); Chamber of Commerce officials; youth and educators; retirees; and so
on. Form sub-committees as needed, such as fundraising or youth, as well as separate committees for
each sister city affiliation, and so on.
3. Gather and secure strong community support. Don't forget to involve other groups, such as your
Rotary club, churches, hospitals, schools, your local government, etc.
4. Once an organized committee is established, begin working on your "Request for a Sister City" form.
Visit SCI' s Web site where the form can be filled out online. (If you do not have access to the Internet,
contact SCI for a copy.) As you thoroughly explore these questions, remember that some regions of the
world are traditionally under-requested.
5. As you complete your "Request for a Sister City" form, carefully explore your purpose for building a
sister city relationship. Is it to investigate economic development opportunities? Is it for youth
exchange? Questions such as these are extremely important and will assist you in identifying the goals
of your partnership.
6. After you have completed your "Request for a Sister City" form, we will post it on our Web site,
where it will be available to communities around the world. Please visit our Web site often as all
communities seeking sister city partners will be added regularly.
7. If you don't find any communities meeting your criteria on our Web site, it will be your
responsibility to search for potential cities. Be creative in this search. Use all resources available, such
as the Internet, your local library or Chamber of Commerce, a business or familial contact in that
community, and so on. Consider involving more than just the members of your committee. For
instance, you might have a geography teacher assign this as a class project; have your Rotary club
contact its international chapters; or hold a town meeting to consider the diverse interest and needs of
your entire community.
8. When you are ready to approach a potential. partner, present a comprehensive view of your
community by sending a detailed packet of information to the mayor of the desired city. This packet
should include a formal letter from your mayor (and committee president/chair) inviting the community
to enter into a dialogue regarding the prospect of becoming sister cities (sample documents available
from SCI), along with promotional materials such as brochures, maps, photos or video. Don't forget to
enclose a copy of your "Request for a Sister City" form. Also, request such information in return.
9. If you receive a positive response, reply promptly and extend an invitation for an official delegation
to visit, with suggestions for potential projects, such as student exchange, business/trade development,
and so on. Build your relationship. Get to know one another well. After some time, you will be able to
determine if this is the right match for you. As you "date," please keep SCI informed regarding your
progress.
10. When there is mutual intent to become formally linked, both mayors must sign an official sister city
agreement (sample documents available from SCI). Please send copies of this document to SCI. At this
point, you will be eligible to use the name "Sister Cities" and will officially become part of our network
of registered sister cities.
11. Continue to build your relationship by involving more community members and expanding the
scope of your projects. Keep SCI updated with regular reports of your exchange programs and general
activities. And, don't hesitate to contact us with questions at any time!
'"f?fff.
SISTER
CITIES
111 r E R i: A II 0 :: A l
REQUEST FOR A SISTER CITY
Name of Your Community:
State/Province/Prefecture:
Country:
Population:
Desired Country/Region for Sister City:
Brief Geographical Description of Your Community:
Provide Details:
Your Community Information:
Local Cultural and Educational Facilities:
If Applicable, Special Historical Background:
Please note that by submitting this form you are agreeing to have the information presented herein posted on our
Web site, provided to interested parties and linked to other Web sites.
, . .
Sister City Informatit.
Desired Characteristics of a Sister City:
List of Existing Sister Cities:
What Kind of Sister City Activities do you Envision?
Yes []
No
[ ]
Health &
Public Safet
Yes [ ]
No
Technology &
Communication
Yes []
No
Youth
Arts &
Culture
Yes []
No
Economic
Develo ment
Yes []
No
Education
Environment
[ ]
Yes []
No
In you community, is there an official sister city group that is recognized by your local government?
Yes [ ] No [ ]
Is this request supported by your local sister city organization? Yes [] No [ ]
Does your local government support this request? Yes [ ] No [ ]
Contact Information:
Mr. [] Mrs. [ ] Ms. [] Dr. [ ]
Name:
Title:
Department/Committee:
Company/Organization:
Address:
City:
State:
Zip/Postal Code:
Country:
Telephone (with country code):
Fax:
E-mail:
Community Web site:
If your community is in the United States, are you a current member of Sister Cities International?
Yes [ ] No [ ]