August 26, 2004
erv s
Special
Agenda
I. Call to Order
II. Founders Day Briefing
III. Adjournment
This meeting is open to the public. Notice pursuant to Section 286.0105, Florida Statutes, if
applicable, is hereby incorporated by reference.
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special
accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-
8901, not later than two days prior to such proceeding. Please be advised that one or more members of the Aventura City
Commission may attend this meeting.
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
DATE:
Eric M. Soroka, ICMA-CM, City Manager
Robert M. Shennan, Director of Community se~
August 10, 2004
SUBJECT: 2004 Founders Day Program
Recommendation:
The City Manager approve this program proposal for Founders Day which will be held
on Sunday, November 14,2004 at Founders Park.
Founders Day Program Proposal
Sunday, November 14, 2004
Aventura Star Talent ComDetition. 10 AM -1 PM
This talent competition is for Aventura residents only. Applications must be submitted
to the Community Recreation Center by 5 PM on Friday, October 1, 2004. All
applicants will be notified of audition dates which will be held on October 16, 2004. All
contestants will be notified of status by mail only the week of November 1, 2004. Finals
will be held at the Community Recreation Center on Founders Day from 10 AM - 1 PM.
Founders Dav Park Activities & Entertainment. 1 - 4 PM
Toddler Town
· Inflatable Toddler Play Center - including a tunnel, slide, Little Tykes play area
and bubble machine for ages 3 and under.
· Classic 8-horse Musical Carousel for ages 2 - 6 years old.
· Inflatable Pirate Bounce and Play for loads of adventure.
· Toddler TIme - Four (4) leaders will organize interactive toddler games
including fun with bubble time, sidewalk chalk projects, Little Tyke toys, and
games including rainbow ribbons, fun with instruments, folk dance, balloon drop
and an animal relay.
Eric M. Soroka, ICMA-GM, City Manager
August 10, 2004
Page Two
Entertainment Tent Activities
· Creative Clown School - Participants of all ages will learn about juggling,
balloonery, clowning and drama.
· Comedy Theater & Banana Split Show - Participants will enjoy a
comedylimprovisational experience and sample a giant banana split treat.
· Bingo Challenge - A variety of bingo games will be played and enjoyed by all
and prizes will go to all winners.
Bayslde Stage
· The LltUe School Theatre for the Performing Arts from 1 - 3 PM will entertain
the crowd with a variety of perfonnances including music, dance and fashion.
· Whafs the Deal Challenge from 3 - 4 PM, a game similar to jeopardy where
participants will win $500 worth of prizes.
Activities for Everyone
· Free cotton candy will be offered to every participant entering Founders Park.
· Sport Speed Cage with radar where participants can test the speed of their
pitch.
· 24 foot High Inflatable Super Slide for those older children craving adventure.
· DJ - will be located in the parking lot near the entrance to set the mood for fun.
· Purple People Painters will be available to paint the entire face of a participant
in a variety of characters including lions, tigers and bears. An airbrush artist will
also be available for more detailed designs.
· Oh'Llmplc Games will take up the center field where children will participate in
wacky and fun relay games and adventures that are a parody of the Olympic
Games.
· Craft Tents - Six (6) staff will assist participants at three (3) adventure themed
craft tents to provide creativity for all ages.
· ACES Mural - The Aventura City of Excellence School art teacher will begin a
mural in her classes and then bring it to Founders Day for the crowd to complete
and enjoy. The mural will be hung at the school.
· Community SelVlce Groups - non-profrt community group tents and displays.
· Sponsor Row - tents for event sponsors.
· Food and Beverage Dining Tents - possible vendors include: Aventura
Optimist Club, Aventura Kiwanis Club, Boy Scouts, Custard Cravings Ice Cream,
Mamma Mia Italian Ices, Asher's Place, Carol's Com Crib and Papa John's
Pizza. Menu items include: hot dogs, hamburgers, steak and chicken
sandwiches, pizza, kosher food, ice cream, gyros and kabobs, fresh squeezed
lemonade, soft drinks, bottled water, bakes goods, popcorn and Italian ices.
Eric M. Soroka, ICMA-CM, City Manager
August 10, 2004
Page Three
Transition Entertainment for Founders Day Concert
· Two (2) creative artists will entertain the crowd with balloons and magic as they
wait to enter the concert at Founders Park north from 3:30 - 4:30 PM.
Founders Day Concert
Gates and food booths open at 4 PM. Participants can use their Founders Bucks all
day. Possible vendors include: Aventura Optimist Club, Aventura Kiwanis Club, Boy
Scouts, Custard Cravings Ice Cream, Mama Mia Italian Ices, Asher's Place, Carol's
Corn Crib and Papa John's Pizza. Menu items include: hot dogs, hamburgers, steak
and chicken sandwiches, pizza, kosher food, ice cream, gyros and kabobs, fresh
squeezed lemonade, soft drinks, bottled water, baked goods, popcorn and Italian ices.
All performance times are approximate:
· 4:45 - 5 PM Catherine Cue
· 5 - 5:45 PM Santana Tribute Band
· 6 - 7:30 PM DAVID CLAYTON-THOMAS and
BLOOD SWEAT and TEARS
Please refer to the attached map for location of all the activities.
Budget
Attached hereto for your review is a revenue and expense summary for Founders Day.
This event is contained in the FY 04-05 Budget and is funded at $70,000. The net cost
is projected to be $68,600.00. If sponsor or ticket revenues are not realized as
expected, then adjustments will be made to the program, as required.
RMS/gf
Attachments
RMS04057
2004 Founders Day Budget
Revenues
Ticket Sales (2750 @ $5 ea) $ 13,750.00
Sponsors $ 45,000.00
Projected Revenues $ 68,760.00
Expenditures
Founders Day Program Expenses
Shuttle Buses $ 1,000.00
Signage $ 1,000.00
Entertainment and Games $ 5,100.00
Inflatable Games and Activities $ 2,500.00
Tents chairs tables rental $ 10,500.00
Aventura Star $ 4,000.00
Daytime activities $ 3,000.00
Founders Day Program $ 27,100.00
Concert Expenses
Blood Sweat and Tears $ 50,000.00
Staging $ 15,000.00
Producer $ 6,500.00
Sound $ 7,250.00
Ughtlng $ 7,000.00
Transportation $ 500.00
Santana Tribute Band $ 3,500.00
Temporary Ughting and Generators $ 750.00
Rain Insurance $ 4,750.00
Concert Expenses $ 95,250.00
Founders Bucks Reimbursements $ 5,000.00
Founders Day and Concert Expenses $ 127,350.00
Projected Revenues $ 68,760.00
Cost , 68,600.00
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.
ventura
tar *
7b receive an application and competition rules, please visit the internet
at WWKT.citvofaventura.com,
-
e-mail jacob_vg@,cityofaventura.com or contact the
Aventura Community Recreation Center at 305-466-3883.
Aventura Residents
(Proof of residency is required with application).
Please mail your completed application to: ,
Aventura Community Recreation Center
3375 NE 188 Street
Aventura, FL 33180
by Friday, October 1,2004 at 5 PM.
Preliminary auditions will be held on Saturday; October 16,2004.
Persons with disabilities requiring accommodations in order to participate must contact the
Community Services Department at least 48 hours in advance.
Aventura Star Talent Competition
Finals will be held on
Sunday, November 14, 2004
10AM-1 PM
RECOGNITION. STAR CATEGORIES AND PRIZES
* All finalists will receive an Aventura Star T-shirt and goody bag
S1 AR cateaories
Little Star, Ages 5 - 8
Rising Star, Ages 18 - 34
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Junior Star, Ages 9 - 12
Shooting Star, Ages 35 - 54
Teen Star, Ages 13 -17
Shining Star, Ages 55+
Prizes for the Winnina Stars
All winners will receive a City of Aventura 2004 Gold Star trophy.
COMPETITION RULES:
* Aventura Star Talent Competition is based on overall perfonnance; ie, a vocalist or dancer may
compete against another type of perfonnance.
* Contestants are rated on quality of perfonnance by 3 judges on the following criteria (maximum 100
points):
* Audience response and relationship
* Stage presence
* Talent
* All decisions made by the judges are final. There will be no exceptions.
* Aventura Star is open to individual, amateur contestants and groups of up to 4 contestants.
* All applications and pictures must be received by 5 PM on Friday. October 1. 2004. Recent
photographs must accompany application fonn. All photos become the property of the City of Aventura
and will not be retumed.
* Each group member is required to complete an application fonn. Please note the name of the group
you are perfonning with.
* Participation is limited to Aventura residents only. Proof of residency will be required.
* The finals will be open to the public and admission is free.
PERFORMANCE GUIDELINES:
* All contestants are required to sign a waiver prior to participating. Minors must have a parent/guardian
signature.
* Perfonnance during preliminary audition must be the same as the final competition.
* You must provide all background music (CD or tape only with no background vocals if singing), props,
instruments or costumes. These items must be used during the preliminaries. All music must be cued.
* Please bring 2 copies of your music (at least 1 back up in the fonn of a tape).
* Perfonnance must be no lonoer than three minutes.
* Both the preliminary audition and finals will be live performances only; liD-Svnchina not oermitted.
PRELIMINARY AUDITION INFORMATION:
* Upon receipt of the application, you will be notified of your preliminary audition date and time.
Preliminary auditions will be held October 16, 2004 at the Aventura Community Recreation Center.
* Please arrive and be prepared at least 30 minutes prior to your scheduled time. Each contestant may
be accompanied by a maximum of two people. If you arrive late to your appointment, we cannot
guarantee that you will be auditioned. All contestants will be notified of their status by mail the
week of November 1, 2004.
* NO TELEPHONE INQUIRIES WILL BE ANSWERED.
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Name of Contestant:
~ Aventura Star ~
Talent Competition
Application Form
For Aventura Residents
Finals will be held at the Community Recreation Center
Sunday, November 14,2004,10 AM -1 PM
(pLEASE PRINT OR TYPE)
Age: _ Date of Birth:
Contact Person:
Name of Group (if applicable):
Address (including ZIP Code):
Phone: Home: L-)
Bus: <-J
E-Mail:
Cell:L-)
I hereby authorize and give my consent to the City of Aventura to use any pictures and video taken
during the Aventura Star Talent Competition for use by the City.
Authorized Signature (parent or Guardian if contestant is a minor)
Please 1IUl1'k the appropriate STAR category.
STAR Category
Little Star (Ages 5 - 8)
Individual Gro
- - up
APPLICATION DEADLINE:
October 1.. 2004 bv 5 PM
JlUlior Star (Ages 9 -12)
Individual Gro
- - up
Teen Star (Ages 13 -17)
_ Individual _ Group
Rising Star (Ages 18 - 34)
_ Individual _ Group
Shooting Star (Ages 35 - 54)
_ Individual _ Group
Shining Star (Ages 55+)
_ Individual _ Group
Mail ADDlication To:
Aventura Community Recreation Center
Attn: Aventura Star Talent Competition
3375 NE 188 Street
Aventura, FL 33180
crcenter@citvofaventura.com
Please enclose a recent
Dhotol!t'aDh with aDDlication
For questions or further information, please call
305-466-3883 or e-mail crcenter~citvofaventura.com
Persons with disabilities requiring accommodations in order to participate must contact the
Community Services Department at least 48 houn in advance.