2003-076RESOLUTION NO. 2003-76
A RESOLUTION OF THE CITY COMMMISSION OF THE
CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION # 01-0103-036 FOR PROFESSIONAL
CONSULTING SERVICES WITH CRAVEN THOMPSON
AND ASSOCIATES, INC. TO PREPARE SPECIFICATIONS
AND BID DOCUMENTS FOR THE DEVELOPMENT OF
TRAFFIC VIDEO MONITORING SYSTEMS AT THE
INTERSECTIONS OF BISCAYNE BOULEVARD AND N.E.
183RD STREET AND MIAMI GARDENS DRIVE FOR THE
AMOUNT OF $60,800.00; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization # 01-0103-036 for Professional Consulting Services with Craven
Thompson and Associates Inc. to prepare specifications and bid documents for the
development for two traffic video monitoring systems at the intersections of Biscayne
Boulevard and N.E. 183r~ Street and Miami Gardens Drive for the amount of
$60,800.00.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Cohen, who moved its
adoption. The motion was seconded by Commissioner Holzberg, and upon being put
to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Commissioner Manny Grossman
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
Resolution No. 2003-76
Page 2
PASSED AND ADOPTED this 7th day of October, 2003.
ATT E,~,"~:
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CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
WORK AUTHORIZATION NO. 01-0103-036
The City of Aventura has requested Work Authorization No. 01-0103-036 as provided for in the
Agreement between the City of Aventura and Craven Thompson and Associates, Inc. and
approved by the City Commission on July 3, 2001.
This Work Authorization No 01-0103-036 provides for technical services in accordance with
Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the Agreement.
Planning Phase
Perform Field Reviews/Interviews ........................................................................ $3,800.00
Preliminary Design/Network Plans ....................................................................... $2,200.00
Site Surveys ....................................................................................................... $12,500.00
Coordination with City .............................................................................. , ......... $1,800.00
Total Planning Phase ....................................................................................... $20,300.00
Design Phase
Develop 100% Construction Drawings ............................................................... $11,500.00
Permitting ............................................................................................................ $5,200.00
Project Management ............................................................................................. $6,500.00
Total Design Phase ........................................................................................... $23,200.00
Bidding Phase
Prepare Bid Documents/Technical Specifications ................................................. $2,800.00
Respond to RFI's .................................................................................................... $500.00
Total Bidding Phase ........................................................................................... $3,300.00
System Implementation Phase
Attend Preconstruction Conference ......................................................................... $500.00
Site Visits ............................................................................................................ $5,000.00
Coordination with Contractor and City ................................................................. $4,500.00
Project Closeout Documentation .......................................................................... $1,000.00
Total Construction Phase ................................................................................. $11,000.00
Reimbursable Expenses
Printing, Graphics, Communications, Travel ........................................................ $2,500.00
Couriers, Express Mail, Etc ..................................................................................... $500.00
Total Reimbursable Expenses ............................................................................ $3,000.00
Total Estimated Labor Expenses are ................................................................... $57,800.00
Total Estimated Reimbursable Expenses are ......................................................... $3,000.00
The time period for this work authorization will be:
Planning Phase ......................................................... 30 Days
Design Phase/Preparation of Bids ............................. 60 Days
APPROVED AS TO FORM
City Attorney
Weiss Serota& Helfinan, P.A.
CITY OF AVENTURA, FLORIDA
City Manager ~/
Eric M. Soroka, ICMA-CM
q day of Dt~:~a.~ , 2003
Notice to Proceed Yes
Project Initiation Date
No
RECOMMENDED:
Dire, l~r ot~ Community Services
Robert M. Sherman, CPRP
%~ dayof ~.~1,~__~2003
EXHIBIT "A"
The City of Aventura (City) plans to implement a Traffic Video Monitoring System for multi-
purpose usage. This system's primary purpose will be for observation of traffic at major street
intersections in the city. The system design will be based on discussions w/th Craven Thompson
& Associates (CTA) and the City and a proof of concept demonstration project performed during
the first quarter of 2003.
The City envisions as many as 13 street intersections to be monitored by remote cameras. Initial
intersection implementation will be for the following two (2) intersections: Biscayne Boulevard
and NE 183rd Street and Biscayne Boulevard and Miami Gardens Drive. This proposal
encompasses two objectives:
1. Initial planning and constructability assessment for linking approximately 13
street-intersection locations and systems using wireless technology. Although
only two intersections will be implemented initially, the purpose of this
assessment will be to ensure that the system that can be expanded in the future to
meet the City's overall project objectives.
2. Design, specification and construction management of this traffic video
mointormg system for the following two intersections: Biscayne Boulevard and
NE 183ra Street and Biscayne Boulevard and Miami Gardens Drive.
The traffic video monitoring system will utilize the video technology and microwave
transmission technology demonsU'ated in the proof of concept and technology demonstration
project. Cameras will be weatherproof day/night type with pan/tilt/zoom capability and cameras
and associated support equipment for transmission and monitoring of these cameras. Included in
the scope of work for this project is the interconnection of the cameras and transmission
equipment systems to the video system bead-end video switcher equipment and systems.
CTA and our subconsultant will coordinate closely with the City during the production of the
design documents that will be used for system acquisition. CTA will utilize the services of Ross
& Bam~ini as a subconsultant for their expertise and knowledge in the areas of security and
traffic video monitoring systems technology and implementation.
The wireless technology recommended for the system is the point-to-point microwave
transmission equipment used in the proof-of-concept demonstration. This network technology
has been demonstrated to work well for the City's intersection surveillance and monitoring
applications.
Consultant will more specifically provide professional services to implement a wireless traffic
video monitoring system.
1.1
Planning
· Attend project kick-off meeting.
· Perform field reviews as necessary noting operational charactensties of
intersections and microwave paths.
· Interview City staff, stakeholders and users to determine design criteria system
and thterseetion surveillance requirements.
1.2
1.3
1.4
· Develop microwave preliminary network plans to connect 13 intersections to
head-end, ensure feasibility and construetability for entire envisioned system
· Perform site survey to identify camera locations, determine microwave
transmitter and receiver requirements, confirm radio frequency (RI:) signal paths,
determine and check for potential signal interference, locate power sources and
examine the proposed monitoring location.
· Conduct detailed site survey of the two "first-phase" intersections to determine
exact placement, infxastmeture and design requirements. The "first-phase"
intersections will be at Biscayne Boulevard and NE 183~d Street and Biscayne
Boulevard and Miami Gardens Drive.
Design, Review and Specifications (two "first-phase" intersections only at
Biscayne Boulevard and NE 183~ Street and Biscayne Boulevard and Miami
Gardens Drive)
· Develop 50% Construction Documents
Reseamh proposed wireless components specifications for compliance
with design requirements
Determine optimum antenna types, mounting heights and orientations
Determine optimum channels, frequencies
Develop preliminary system block diagram
o Develop site drawings indicating locations of eameras and associated
equipment
o Develop 50% level project specifications for systems and power
o Manage design review process
· Complete 100% Construction Documents
o Write system specification document for products and execution
o Produce 100% drawing set detailing the traffic video monitoring system
Pre-Bid~ RFI Support, Contract Support (two "first-phase" intersections
only at Biscayne Boulevard and NE 183~ Street and Biscayne Boulevard
and Miami Gardens Drive)
· Prepare bid documents and assist City in bidding the Work.
· Assist City in vendor request for information process and answering vendor
questions
· Attend vendor pm-hid conference as City's technical representative
· Assist City in review and technical evaluation of vendor bids/proposals
· Develop vendor evaluation criteria
· Provide input for contract requirements
System Implementation (two "first-phase" intersections only at Biscayne
Boulevard and NE 183~ Street and Biscayne Boulevard and Miami Gardens
Drive)
· A~er contract award, provide project management services for construction
management and contract administration
o Review product submittals, shop drawings and contractor schedule
o Monitor installation methods and conformance to contract specifications
· Provide QA/QC functions and inspections
· Monitor commissioning and system integration with head-end system and
operation
· Provide support for post commissioning owner aeccptance
In completing all work described above, Consultant shall produce following deliverables:
o Needs analysis and assessment document describing applications and requirements for
the traffic video monitoring system
o Total Intersection Wireless Network Plan
o Project team meeting/site visit minutes
o Project schedule and installation plan
o Project Reports
o 50% construction documents (project design specifications and drawing set)
o 100% construction documents (project design specifications and drawing set)
o RFI log
o Vendor evaluation matrix
o Contract terms and conditions draft
o Pre and Post Installation checklists