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05-19-98 , . ~-\' Beautification Advisory Board Meeting The City of Excellence Tuesday, May 19 , 1998 9:00 A.M Executive Conference Room Agenda I. Call to Order II. Approval of Minutes III. Chairman's Report IV. Staff Report A. Aventura Founders Park Update B. City-wide Beautification Update V. Other Business VI. Adjournment In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 466-8901, not later than two days prior to such proceeding. CITY OF AVENTURA BEAUTIFICATION ADVISORY BOARD MEETING APRIL 21, 1998 9 A.M. AVENTURA GOVERNMENT CENTER 2999 NE 191sT STREET SUITE 500 AVENTURA, FLORIDA I. Call to Order. The meeting was called to order by Chairman Bob Diamond at 9:00 a.m. City Clerk Teresa M. Smith called the roll. Members present: Bob Diamond Dr. Henry Diamond Janice Albin Patty Robinson Members absent: Stuart Schulman Ruby Steiner Fanny Fraynd Singer Others present: City Manager Eric M. Soroka City Clerk Teresa M. Smith Community Services Director Robert M. Sherman Commissioner Arthur Berger Commissioner Ken Cohen Commissioner Harry Holzberg Mr. Diamond read a letter from Ms. Singer requesting excusal from today's meeting. He noted that Mr. Steiner also notified by telephone that he would be unable to attend and reminded members that Mr. Schulman is on a leave of absence due to illness. A motion to excuse the absences of these members from this meeting was offered by Ms. Robinson, seconded by Dr. Diamond and unanimously passed. II. Approval of Minutes. A motion for approval of the minutes of the March 17, 1998 meeting was offered by Dr. Diamond, seconded by Ms. Robinson and unanimously passed. III. Chairman's Report. Mr. Diamond provided membership with a newspaper article showing the entrance marker to the City of Coral Gables and discussed an entrance feature for the City of Aventura. Board requested that Landscape Architect William O'Leary attend the next meeting to further discuss this matter. IV. Staff Report. A. Aventura Founders Park Update. Mr. Sherman updated members on this project and the upcoming groundbreaking/Arbor Day celebration. B. City-wide Beautification Update. Mr. Soroka updated the Board on the current projects within the City, including Aventura Blvd. and future projects including Williams Island Road. V. Other Business. Discussion included future items to be addressed by the Board, attractiveness factors to be considered in overall beautification, and beautification of Thunder Alley area. VI. Adioumment. There being no further business to come before the Board, the meeting adjourned at 9:55 a.m. Teresa M. Smith, CMC, City Clerk Approved by the Board on ,1998. 2 . , City of Aventura BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS This section includes beautification projects and improvements to the City of Aventura's park system and recreational facilities. There are 4 projects in the Capital Improvement Program, which total $10,123,800. Special emphasis was given to implementing an ongoing beautification program and acquiring additional park sites and upgrading existing facilities. Policies The City of Aventura's investment in improvements to the City park system is based on the following policies: Goal: Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. · As part of the Comprehensive Plan preparation process, evaluate available vacant property for possible park sites. · Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. . Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. . Provide exercise/walking paths to enhance the physical well being of residents. . Provide recreational facilities on the basis of 2.75 acres per 1,000 population. . Encourage the integration of recreational facilities into the development of residential, commercial, industrial, and open space land uses. Goal: Develop a master plan for future parks facilities and update the 5 year CIP on a yearly basis. . Utilize impact fees to finance the development of future recreational facilities. . Provide parks whereby residents have access to neighborhood parks within 2 mile radius and community parks which serve the entire City. Goal: Increase Safety Standards . Provide for adequate security measure including limited access facilities. Capital Improvement Program 1998-2003 Page 23 City of Aventura . Replace dangerous equipment and eliminate visual barriers to reduce opportunities for crime. . Employ vandal-resistant equipment and facilities. . Develop a Comprehensive Parks Usage and Security Plan to protect the City's investment in the park system and insure the resident's safety. Goal: Protect and preserve environmentally sensitive land and water areas. . Preserve significant trees on existing sites. . Increase the utility of existing open space owned by the City. . Preserve and enhance open space with environmental impact. ExistinQ Facilities There is 16.5 acres of open space and public park land in the City. Aventura Founders Park is under construction and is scheduled for completion in October 1998. This project involves the development of a 11 acre site located on West Country Club Drive and NE 190 Street. The park includes both active and passive recreational opportunities. Development encompasses the following components: Jogging Path, tennis courts, 3 Gated Entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and security lighting. The plan of the park is contained in this section. The Country Club Drive ExerciselWalking Path contains 5.5 acres that is classified as open space recreation area. This facility is used by residents for both recreational and exercise purposes. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 1997/98 fiscal year: Proiect Title Conceptual Design of Aventura Founders Park Design of Country Club Drive ExerciselVValking Path Safety Improvements Purchase of 5.5 acres for Aventura Founders Park Bus Shelter & Bench Replacements Aventura Blvd Beautification Improvements Northern Entrance Beautification Improvements Year 1996/97 1996/97 1996/97 1996/97, 1997/98 1997/98 1997/98 Capital Improvement Program 1998-2003 Page 24 City of Aventura Aventura Founders Park Development Country Club Drive ExerciselVValking Path Improvements NE 207th Street Beautification Improvements NE 183rd Street Beautification Improvements NE 34 Avenue Beautification Improvements Library Landscaping Project 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 Proposed Park Facilities/Open Space Recreation Improvements The estimated current population for the City of Aventura is 20,838. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 57.3 acres. In calculating the number of recreation acres the city has available for use by residents, public private, golf courses and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100%, private recreation facilities at 50%, and marinas and the golf course at 25%, the City existing and proposed recreation areas total 106.45. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 16.5 park/opens space acres. Although a deficiency in the provision of recreation/open space does not exist, the City desires to increase access to public facilities and providing recreational opportunities for all residents by acquiring and eventually constructing additional park facilities. The major park facility improvement outlined in the 1998/99 - 2002/03 relates to the acquisition of land for future park development. The projects are included in the detailed project descriptions and a funding schedule that follows. (See Tables 1 and 2). The completion of the five - year Capital Improvement Program for parks/open space recreational facilities will provide the City residents with a well rounded recreational and park system geared toward meeting the needs of today and tomorrow. Table PFOS 1 CITY OF AVENTURA Recreation/Open Space Inventory TYPE FACILITY Public Recreation Areas C Country Club Drive ExerciseJWalking path N Aventura Founders Park* ACRES APPLICABLE ACRES Public Recreation Subtotal 5.5 11.0 16.5 5.5 11.0 16.5 Capital Improvement Program 1998-2003 Page 25 City of Aventura Private Recreation Areas Private Recreation Sites Marina Complexes Golf Courses Private Recreation Subtotal Total Recreation Areas C = Community Park N = Neighborhood Park * = Undeveloped 63.61 9.40 203.17 276.18 297.68 31.81 2.35 50.70 84.95 106.45 Citywide Beautification Proaram In December of 1996, the City Commission approved the landscape design concepts to be utilized with the implementation of a Citywide Beautification Program. This major undertaking, addresses median and right of way landscaping throughout the public areas within the City, and was adopted as one of the City's budget priorities and goals. The landscape design includes the planting of an assortment of palm trees, including date palms at the City's entrances and coconut and royal palms on various medians throughout the City, as well as shade trees such as live oaks. Many of the trees will be illuminated and the color of the lights will change in accordance with the changing seasons. In addition, the project includes replacing the existing bus benches and shelters with more attractive and user friendly units. With this Beautification Program, the City Commission will fulfill its long-term goal of creating the signature of the City and establishing its reputation as "the most beautiful City in South Florida". The actual construction of these projects will be ongoing until all of the improvements to the various areas within the City are complete. Projects have been prioritized according to the construction of the Biscayne Boulevard widening project. Medians will have groundcover instead of grass, decreasing annual maintenance costs. The following areas have been completed or are scheduled for completion as of the 1997/98 fiscal year: Aventura Boulevard, NE 20th Street, NE 183rd Street, NE 34 Avenue and the Library Landscaping Project FundinG Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget Fundin~r Grants Developer Contributions General Fund FDOT Contributions $10,123,800 $1,350,000 $ 500,000 $6,373,800 $1,900,000 Capital Improvement Program 1998-2003 Page 26 City of Aventura TABLE 1 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 1996199 - 2002103 SUMMARY BY YEAR ["11:.1" "~.I1~,fot:.f11r' .r:m_ l:I:mi:l-: I:~~WII :.tllljlljlj -(1!tUII)' '{llt)'JJt)l Iilf:l BP1 Park land Purchases CS5 2,700,000 2,700,000 BP2 Country Club Drive Exercise Path Improve. CS7 300,000 300,000 BP3 Citywide Beautification Improvements CS8 2,475,000 800,000 950,000 1,250,000 900,000 6,375,000 BP4 Bus Bench IShelter improvements CS9 142,000 123,600 164,800 318,400 748,800 Totals $ 5,617,000 $ 923,600 $ 1,114,800 $ 1,568,400 $ 900,000 $ 10,123,800 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 1996199 - 2002103 FUNDING PLAN 80M General FOO,T Developer Gtant$ CIP # Pro'ect Title De . # Total Revenue Fund Contributlo",~ Contrlbutlon$ "Feet! BP1 Park land Purchases CS5 2,700,000 1,350,000 1,350,000 BP2 Country Club Drive Exercise Path Improve. CS7 300,000 300,000 BP3 Citywide Beautification Improvements CS8 6,375,000 3,975,000 1,900,000 500,000 BP4 Bus Bench IShelter improvements CS9 748,800 74B,800 Totals $ 10,123,800 $ $ 6,373,800 $ 1,900,000 $ 500,000 $ 1,350,000 Capital Improvement Program 1998-2003 Page 27 City of Aventura PROPOSED PROJECTS 1 - CS Park /Open Space Land Purchase 1998/99 $2,700,000 This project consists of purchasing additional sites to be utilized as future City parks contingent on the availability of grant funding to assist in offsetting the costs to the City. Future Development of park/open space lands purchased by the City. .---.-.-------------------.-------.-----.-----------.-.---.---------------------------.-----.-------.-------.-.------------- 2 - CS Country Club Drive ExerciselVValking Path Improvements 1998/99 $300,000 This project consists of implementing both safety improvements to the Country Club Drive ExerciseIWalking Path. 1998/99 Provide Ground Lighting $300,000 ---------------------------------------------------------------------------------------------------------------_.---------- 3-CS Citywide Beautification Improvements 1998/99 $2,475,000 1999/00 $800,000 2000/01 $950,000 2001/02 $1,250,000 2002/03 $900,000 This project consists of implementing the landscaping and beautification concepts approved by the City Commission over the next five years. Projects have been prioritized according to the construction of Biscayne Boulevard, project visibility, and safety concerns. The primary plant palette includes date palms, royal palms, queen palms, and live oaks. Seasonal color will be used at primary intersections, and medians will have groundcover instead of grass, decreasing annual maintenance costs. 1999/00 Biscayne Boulevard (5/6) Phase II FEC Landscape Buffer 625,000 200,000 900,000 750,000 800,000 1998/99 NE 190 Street NE 185 Street Biscayne Boulevard (4) Phase I FEe Landscape Buffer 2000/01 Biscayne Boulevard (7) Phase III Entrance Features 450,000 500,000 Capital Improvement Program 1998-2003 Page 28 City of Aventura 2001/02 Biscayne Boulevard (7) Phase IV NE 213th Street 1,250,000 900,000 2002/03 Future Country Club Drive Phase I (West and North CCD from Causeway to NE 34 Ave) $1,000,000 Country Club Drive Phase " (North and East CCD from NE 34 Ave to Causeway) $1,000,000 William Lehman Causeway $1,100,000 --------------.------------------------------------------------------------------------------------------------------------ 4-CS Bus Bench & Shelter Improvements 1998/99 $142,000 1999/00 $123,600 2000/01 $164,800 2001/02 $318,400 This project provides for the systematic replacement of bus benches, shelters, and trash receptacles within the City. To provide safe and attractive bus shelters, benches, and trash receptacles. 1998/99 Replace 3 shelters, 7 benches 7 trash receptacles $142,000 1999/00 Replace 3 shelters $123,600 Replace 4 shelters $164,800 2000/01 2001/02 Replace 7 shelters, 8 benches 8 trash receptacles $318,400 CapiW~~m 1~~3 Page '29