99-066 RESOLUTION NO. 99-66
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
ATTACHED SAFE NEIGHBORHOOD PARKS INTEREST
EARNINGS GRANT APPLICATION AS DESCRIBED IN
EXHIBIT "A" BETWEEN THE CITY OF AVENTURA AND
MIAMI-DADE COUNTY FOR A GRANT IN THE AMOUNT
OF NINETY EIGHT THOUSAND SEVEN HUNDRED TEN
DOLLARS ($98,710.00) FROM THE MIAMI-DADE
COUNTY SAFE NEIGHBORHOOD PARKS BOND
PROGRAM; AND AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the citizens of Miami-Dade County have authorized the issuance of
general obligations bonds (the "Bonds") for the purpose of financing capital
improvement programs for certain parks, beaches, natural areas and recreation
facilities; and
WHEREAS, to implement and give effect to the bond program, Miami-Dade
County Florida enacted Ordinance 96-115, the Safe Neighborhood Parks Ordinance
(the "County Ordinance"); and
WHEREAS, it is necessary and desirable to improve the quality of life, to benefit
property values, to promote prevention of juvenile crime by providing positive
recreation opportunities, and to improve the recreation facilities for youth, adult, and
senior citizens in the community through the improvement of our parks and natural
areas; and
Resolution No. 99-66
Page 2
WHEREAS, in order to foster those important values, the projects more
specifically listed below have been identified for reimbursement pursuant to the terms
of the County Ordinance; and
WHEREAS, pursuant to the terms of the Ordinance, the passage of this
resolution and the acts contemplated by this resolution are conditions to obtaining a
grant; and
WHEREAS, the City of Aventura wishes to make application for the grant monies
for the project listed below subject to all terms and conditons of the Ordinance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to make application for a
grant for the project as described in Exhibit "A" and in the amount listed below, and in
connection with such application to execute such grant agreement and other contracts
and documents, to expend Safe Neighborhood Parks bond funds received for the
purposes described in the funding request, to execute any necessary amendments to
the grant application and contracts, and take such other acts as may be necessary to
bind the City of Aventura ("the City") and accomplish the intent of this Resolution.
Application shall be made with respect to each of the following project (the "Project") in
the amounts set forth below.
Resolution No. 99-66
Page :3
GRANT TITLE TOTAL GRANT
Aventura Founders Park Gazebo/Ampitheatre $98,710
Section 2. The City shall complete the Project in accordance with the terms of
the grant agreement, the Ordinance, and the administrative rules authorized by the
Citizens' Oversight Committee (the "Committee") to implement the Ordinance. If the
total cost of the Project exceeds the value allocated in the grant, then the City will
provide any supplemental funds required to complete the Project. tn the event that
supplemental funds are necessary for completion of the Project, as the point in time
that it is known that supplemental funds have been committed to the Project prior to
and as a condition of disbursement of further disbursement of grant funds, the
requirement for the City to provide any supplemental funds required to complete the
project may, at the sole discretion of the Committee, be modified in whole or in part by
a reduction in scope of work consistent with the Ordinance.
Section 3. The City recognizes and directs that any beach, park, or other public
facility acquired, developed, rehabilitated, or restored with bond funds, including the
Project, shall be open and accessible to the public without discrimination as to race,
color, gender, age, religion, belief, residence, natural origin, marital status or disability.
Section 4. To the extent allowed by law, the City shall commit any and all funds
which may be required to operate, maintain and provide programming at the Project
upon its completion.
Resolution No. 99-6_~6
Page 4
Section $. No substitution in capital project funding by the City shall occur as a
result of the grant for which the City is applying.
Section 6. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 7. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Eol~ers-Libert.
who moved its adoption. The motion was seconded by Commissioner
Coheu and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin }-es
Commissioner Ken Cohen yes
Commissioner Harry Holzberg yes
Commissioner Jeffrey M. Perlow yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Arthur Berger yes
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this 2"d day of~ N~.~ _e~b~_er~ 1999. ,
ARTHUR I~NTDER,I MAYOR
T~ESA M. S~, (~MC/AAE
CITY CERK
APPROVED AS TO LEGAL SUFFICIENCY:
naig't~orhoo~i..~
Safe Neighborhood Parks (SNP) Bond Program
Interest Earnings Grant
Application Form
I. APPLICANT iNFORMATION
A. Applicant (Agency Name) city of Aventura
B, Contact Person Robert I~. Sherman TitleDirector of
Mailing Address 2999 h*E 191st Street, Suite 500
City Aventura
State F~_orida
Zip Code 33180
Telephone 305-666-8930 Fax. 't05-666-8~qq
C. Applicant/Certification
I hereby certify the information provided in this application and any
attactunents is tree and accurate. I further certify that I possess the authority
to apply for this grant on behalf of the applicant.
S, nC ~ I ,)oa..]~
'g ture o f Aut~aor~entative D~te
1I. GRANT OVERVIEW
C. County Commission District(s) where land is located Four (6)
Page l of 7
E. Funding Request (Dollar for Dollar Match is Required)
Anticipated Anticipated Anticipated Total
Funding Expenditures Expenditures Expenditures Project
Category in Year One in Year Two in Year Three Allocation
Municipal 30%
Interest Earning 2,800 $ $ 52,800
Grant $
Requested $95,910 $95,910
~ash Match
Committed* $95,910 $ $ $95,910
TOTAL $194,620 $ $ $194,620
*Letter(s) of commltment for matching funds equal to the grant request should be
attached. Letter(s) indicating match availability prior to December 1999 may be
included (Municipal 30% does not require a match).
Documentation of all match funds will be required prior to contract execution.
F. Grant Type (check appropriate category)
x ) 1. Development, Land Owned
(a) If the applicant is a Not-For-Profit, has a Public Agency
agreed to the development on the Public Agency's
property? (circle one) (YES) (NO)
NAME OF PUBLIC AGENCY lq[A
If NO, mason they have not agreed.
) 2. Development, Land Leased
(a) If the applicant is a Not-For-Profit, has a Public Agency
agreed to the development on the Public Agency's
leased property? (circle one) (YES) (NO)
NAME OF PUBLIC AGENCY
If NO, reason they have not agreed.
Page 2 of 7
G, Grant Readiness
1. Park Master Plan
Is the proposed project consistent with the Park Master Plan thai has
received all required approvals and authorizations? ¥~q
Name and Phone Number of Parks & Recreation Department personnel
providing this information Robert i~1. Sheraan 305-666-8930
2. Development Beginning Date Ending Date
planning 1 n/oo 10/99
Schematic Designs 10/99 10/99
Design Development 11/99 12/99
Construction Drawings 12/99 2~00
Construction 3/00 6/00
Page 3 of 7
III. Grant Details
A. Cost Estimate and Expenditare Schedule for SNP grant funds only
(round to the nearest hundred); budget on cash basis.
B. Attach a written justification for Construction and Fixtures, Furnishings,
and Equipment line items. The justification should provide detailed
descriptions of the project elements.
FY 99-00 FY 00-01 FY 01-02 SNP Grant
BUDGET ITEMS EXPENSE EXPENSE EXPENSE Request
PLANNING* $ 6.500
)ESIGN* 3,400
PROJECT ADMEqISTRATION* 6,000
LAND/BLDG ACQUISITION
CONSTRUCTION (llst below by
element with quantities):
· · Gazebo/Amphitheater 80,000
" 1
(se~ B below) 4,000
Total Construction 86 000
~RT ALLOWANCE l
~or Miami-Dade County only) __
FIXTURES, FURNISHrNGS,
EQUIPMENT
)TILER COSTS (list below):
- l
-1
PROJECT CONTINGENCY**
EXPENDITURE TOTALS $ 95,900
Page 4 of 7
* The combination of planning, design and project administration costs cannot exceed
17%.
** A project contingency is to compensate for actual costs being higher than budgeted.
For example, even the lowest bid on a construction contract may be higher than the
amount budgeted. The project contingency may not exceed 15% of the total grant
request. The amount of funds allocated for project contingency should reflect how
firm the budget is at this point in time. Project contingencies should be highest for
projects not yet planned, and should decrease as a project progresses through design
drawings to construction. A project contingency is over and above the mount
budgeted for a construction contingency.
C. A construction contingency is for unforeseen conditions encountered once a
construction has begun. The amount of funds allocated for a construction
contingency should reflect the probability of unforeseen conditions. For example,
renovation projects typically involve more unforeseen conditions than does new
construction.
If the construction contingency is less than 5% of the total construction cost
estimate, explain why you think it is sufficient.
If it turns out not to be sufficient, how will the shortfall be made up?
D. Identify any potential Pre-agreement Costs (eligible costs incurred prior to
execution of grant agreement) but no earlier than one (1) year prior to the
application due date.
Describe: Oe$ign $ Amount: 31,820
When were these costs incurred? October 1999
E. Describe basis or justification for cost estimate:
F. Are additional fund~red for this project beyond the match and SNP?
(circle one) (YES) ~
If yes, how much $
List the other anticipated sources for this funding and amounts anticipated.
$
$
$
$
$
Page 5 of 7
Explain how these other sources of funding will be used to either complete or
expand the SNP bond funded grant or total project:
If any of these other sources of funding don't fully materialize, how will that affect
the SNP bond funded grant or total project:
G. Upon completion, will the work funded by this grant result in increased or aery
annual maintenance and operation costs? Ye~
Upon completion, will the work funded by this grant result in increased or new
annual programming costs? Yes
Who will assume the increase costs? City of Aventura
H. Briefly describe the applicants experience in operating and/or maintaining
programs.
IV. Required attachments to be submitted with this grant application:
1. Letter(s) committing required match.
2. Completion of the attached drawdown schedule.
V. As a condition of the grant, the applicant agrees to execute a grant agreement and
to comply with all terms and conditions of that grant agreement, the
Administrative Rules of the SNP Bond Program and the SNP Bond Ordinance.
Required attachments to be submitted prior to execution of grant agreement
include but may not be limited to:
Page 6 of 7
A. All Applicants
1. Project Location Map.
2. Evidence of adequate land tenure (deed, lease, etc.).
3. Any existing or proposed agreement, lease, management contract, or
similar arrangement with a non-governmental entity that relates to the
project or project site.
4. Site Plan, if available (optional).
5. Documentation of all required match funds.
B. Public Agencies
1. Authorizing Resolution (sample attached).
C. Not-For-Profit Organizations
1. Proof of Board Approval - Resolution or Board Minutes
2. Copy of IRS Non-Profit Status
The Oversight Committee or its subcommittees may require additional information in
support of the application.
Page 7 of 7
SAFE NEIGHBORHOOD PARKS BOND PROGRAM
INTEREST EARNIGNS GRANTS
ESTIMATED DRAWDOWN SCHEDULE
GRANTEE NAME City of Aventuga PARK PROJECT NAME Aventura ]~ounder~ P~rk P.n~.hn/Amph~rk~r~g
JANUARY, 2000 - DECEMBER, 2002
IGRAND TOTAL OF AWARD
FOUNDERS PARK