99-060 RESOLUTION NO. 99-60
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 1999-10-13-01 FOR
PROFESSIONAL DESIGN SERVICES FOR NE 34th
AVENUE STREET LIGHTING IMPROVEMENTS BY AND
BETWEEN THE CITY OF AVENTURA AND C.A.P.
ENGINEERING CONSULTANTS, INC.; AUTHORIZING
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 1999-10-13-01 (40,800.00) for professional design services by
and between the City and C.A.P. Engineering Consultants, Inc.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Rogers-Libert, who
moved its adoption. The motion wes seconded by Commissioner Holzberg, and upon
being put to a vote, the vote was as follows:
Resolution No. 99-60
Page 2
Commissioner Jay R Beskin ¥~s
Commissioner Ken Cohen 7es
Commissioner Harry Holzberg yes
Commissioner Jeffrey M. Perlow yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Arthur Berger yes
Mayor Arthur I. Snyder y~s
PASSED AND ADOPTED this 2"d day of Noy~ber, 19~9.
ARTHUR I. SI~'DER, MAYOR
ATTEST:
APPROVED AS TO LEGAL SUFFICIENCY:
CITY A'¥'I'ORNEY - ' ~
October 14, 1999
Mr. Antonio F. Tomei
Capital Projects Manager
Community Services Department
City of Aventura
2999 NE 19V~ Street, Suite 500
Aventura, Florida 33180
Re: Work Order Authorization WO #1999-10-13-01 for Professional Engineering
Services for NE 34 Avenue Survey and Lighting Project, Aventura, Florida
Dear Mr. Tomei:
We appreciate the opporiunity extended to C.A.P. Engineering Consultants, Inc. (CAP) by
requesting the submittal of this work order authorization (WOA) for Professional Engineering
Services for lhe above referencedprojects. The following Scope of Services is based on our meeting
on October 8, 1999. It is hereby submitted for your review and approval.
Scone of Services
A. Boundary and Location Survey of Pro_iect Site
This task includes the following:
Collection of existing as-built plans, existing utility information.
Boundary and Location Survey of N.E. 34 Avenue from N.E~ 207 Street to N.E. 213 Street
and Yacht Club Drive from N.E. 213 Street to the southeast end of the road at approximately
NE 38 Avenue. (Excluding the intersection with NE 213 Street). The survey will show
location of all improvements and visible utilities, including pavement limits, curbs and
gutters, sidewalks, righl of way lines, medians,trees, within the project areas. (Road grades
and elevations not included as requested by the City. However, said information can be
collected and included in the survey for an additional fee of $600.00.)
Lump Sum Fee ....................................................... $16,400.00
B. Roadway Li~htin~ Report. Desien and Construction
The task includes electrical services as follows:
October 14, 1999
Mr. Antonio F. Tomei
Re: Work Order Authorization WO #1999-10-13-01 for Professional Engineering
Services for NE 34 Avenue Survey and Lighting Project, Aventura, Florida
Page 2
h Preliminary Design Report
1. Investigation and evaluation of existing conditions and recommendation of the
proposed pole locations, light levels and FP&L service point locations.
II. Design
1. Completed tracings of drawings tbr the work, covering all phases of our design, in
accordance with a format determined by you.
2. Photometric evaluation based on the utilization of 150 watt metal halide pole
mounted light fixtures as selected by the Council members. Poles shall be spaced so
as to achieve a 0.33 minimum footcandle light level along the length of the project.
3. Electrical design of the roadway lighting based on a 480 volt distribution system in
accordance with the National Electric Code, the Mimni-Dade Edition of the South
Florida Building Code and all local requirements.
4. Final project specifications.
5. Coordination with Florida Power & Light Company for proposed service point
locations as outlined in the latest FP&L Electric Service Standards.
6. Final cost estimate for the work to be performed under this WOA.
7. Attend meetings to answer questions relevant to our design.
llh Construction
Services During Bidding
CAP will make available project representative to assist in the evaluation and
recommendation of bids submitted by approved contractors.
2. Services During Permiilin~
CAP will make available project representativeto assist in the permitting process and
answer questions relevant to the design.
October 14, 1999
Mr. Antonio F. Tomei
Re: Work Order Authorization WO #1999-10-13-01 for Professional Engineering
Services for NE 34 Avenue Survey and Lighting Project, Aventura, Florida
Page 3
3. Shop Drawine Review
Review and approve (or take other appropriate action in respect of) Shop Drawings
and samples,the results of tests and inspectionsand other data which each Contractor
is required to submit, but only for conformance with the design concept of the Project
and compliance with the information given in the Contract Documents (but such
review and approval or other action shall not exceed to means, methods, sequences,
techniques or procedures of construction or to safety precautions and programs
incident thereto); and receive and review (for general content as required by the
Specifications) maintenance and operating schedules and instruction, guarantees,
bonds and certificates of inspection which are to be assembled by Contractor(s) is in
accordance with the Contract Documents.
4. Issue Clarifications
Issue all instructions of the City to the Contractor(s); issue necessary interpretations
and clarifications of the Contract Documents; have authority, as the City's
representalive to require special inspection or testing of the work; act as initial
interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work there under, and make decisions on all claims of the City
and the Contractor(s)relating to the acceptability of the work or the interpretation of
the requirements of the Contract Documents pertaining to the execution and progress
of the work. The ENGINEER shall render all interpretations or decisions in good
faith and in accordance with the requirements of the Contract Documents.
5. Site Visits
Make visits to the site at periods appropriate to the various stages of construction to
observe, as an experienced and qualified professional, the progress and quality of the
executed work of Contractor(s) and to determine in general if such work is
proceeding in accordance with the Contract Documents. Prepare trip reports to
document observations made during these inspections. The ENGINEER shall not
be responsible for the means, methods, tectmiques, sequences or procedures of
construction selected by the Contractor(s) or the safety precautions and programs
incident to the work of the Contractor(s). It is understood that CAP will not be
performing detailed quality control and inspection services such as checking the
installation of conduits for conformity with the electrical drawings and appropriate
manufacturer's shop drawings. The ENGINEER's efforts will be directed toward
providing a greater degree of confidence for the City that the completed work of
Contractor(s)will confom~ to the Contract Drawings, but the ENGINEER shall not
be responsible for lhe failure of the Contractor(s) to perform the work in accordance
October 14, 1999
Mr. Antonio F. Tomei
Re: Work Order Authorization WO #1999-10-13-01 for Professional Engineering
Services for NE 34 Avenue Survey and Lighting Project, Aventura, Florida
Page 4
with the Contract Drawings. During such visits and on the basis of on-site
observations, the ENGINEER shall keep the City informed of the progress of the
work, shall endeavor to guard the City against defects and deficiencies in such work
and may disapprove or reject work failing to conform to the Contract Documents.
6 Startup
CAP will make available a project representative to visit the construction site on a
periodic basis during project milestones and critical work. CAP reserves the right
to request additional compensation should construction extend beyond the
Substantial and/or Final Acceptance periods except for delays resulting from acts or
omissions of the Consultant.
Our scope of services on Item B shall include the evaluation of existing conditions, photometric
evaluation and the roadway lighting design of NE 34*h Avenue originating at NE 207th Street m~d
extending approximately 0.9 miles. Our fee for this work shall be payable as follows:
Preliminary Design Report Complete $1,600.00
When Plans are 30% Complete $4,700.00
When Plans are 60% Complete $4,700.00
When Plans are 90% Complete $4,700.00
When Plans are 100% Complete $1,600.00
Construction Phase - Billed per percent of
construction completeness $7,100.00
Lump Sum Fee ....................................................... $24,400.00
Total Lump Sum Fee .................................................. $40,800.00
It is our understandingthat we shall be reimbursed for all out -o f-pocket expenses directly chargeable
to the project. Typical reimbursable expenses include, but are not limited to: reproduction costs,
identifiable communication expenses, express mall, and courier services. We will charge 10% over
costs to cover our administrative expenses.
Please note that this WOA does not include services that would be contracted directly by the City
and coordinated by our office. These may include soil boring, percolation test, etc. In addition, any
governmental application fees, and permitting fees will be the responsibility of the City.
October 14, 1999
Mr. Antonio F. Tomei
Re: Work Order Authorization WO #1999-10-13-01 for Professional Engineering
Services for NE 34 Avenue Survey and Lighting Project, Aventura, Florida
Page 5
If you find this WOA acceptable, and wish to direct us to proceed with the aforementioned work,
please execute the enclosed copy in the space provided m~d return to me. This will serve as our
Notice to Proceed and upon it receipt, we will immediately begin working on the Scope of Service
described herein. If you have any questions, or wish to discuss this WOA further, please contact me,
or Mr. Lin Li at your earliest convenience.
Very truly yours,
C.A~sultants, Inc. ~ er~
ACCEPTED:
t k:
Mariano V. Fernandez, P.E. TITLE: i y Manag
Vice President
DATE: ,. ~-. ' ~
MVF:ll