99-044 RESOLUTION NO. 99-44
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, ACCEPTING AND
ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM
DOCUMENT FOR FISCAL YEAR 1999/00 TO 2003~04;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
1999/00 to 2003/04, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Roads, Drainage and
Infrastructure Improvements, Public Buildings and Facilities, Communications and
Computers and Capital Equipment Purchase and Replacement which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan that includes both pay-as-
you-go and financing. The City Commission pledges that until October 1, 2001, they
will not take action to increase ad valorem taxes to support additonal debt service
requirements other than what is provided for in the proposed Capital Improvement
Program document (not including the Cultural Center project) or required by the City's
Resolution No. 99-44
Page 2
Comprehensive Plan or such other County or State legislation requring or causing
same, without a vote of the electors of the City of Aventura. However, in no event shall
the public's health, safety, welfare or best interests be jeopardized or the City's ability
to react to unforeseen emergencies or provide services to the community be limited in
order to avoid additional debt or tax increases. The proposed Cultural Center project
financing utilizing General Obligation Bonds will require a vote of the electors of the
City; and
WHEREAS, in the event operating expenditures increase at a higher level than
expected, or unanticipated events reduce key revenue sources, on an annual basis the
City Commission will endeavor to reprioritize projects or revise the schedules in order
to eliminate the need for ad valorem tax rate increases during the next three years
(1999-2002). However, in no event shall the public's health, safety, welfare or best
interests be jeopardized or the City's ability to react to unforeseen emergencies or
provide services to the community be limited in order to avoid tax increases; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission of the City of Aventura hereby accepts and
adopts in principle, subject to annual revisions and authorization, the City of Aventura
Resolution No. 99- 44
Page 3
Capital Improvement Program document for fiscal years 1999/00 to 2003~04 attached
hereto and incorporated herein as specifically as if set at length herein.
Section 2. The City Manager of the City of Aventura, Florida be and the same
is hereby authorized to do all things necessary and expedient in order to carry out the
aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner ]~eski. So
moved its adoption. The motion was seconded by Commissioner cohe. and
upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger
Commissioner Jay Beskin
Commissioner Ken Cohen yes
Commissioner Harry Holzberg
Commissioner Jeffrey Perlow :/es
Vice Mayor Patricia Rogers-Libert yes
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this 3rd day of Augus~ ,~9~99,. (- /
AR'I'RUR I. SNYDleR, MAYOR
ATTEST:
TERESA M. SOROKA, CMC/AAE
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CAPITAL IMPROVEMENT PROGRAM
1999~00 -2003104
CITY OF AVENTURA
CITY COMMISSION
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogem-Libert
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Harry Holzberg
Commissioner Jeffrey M. Perlow
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Brenda Kelley, Community Development
CITY OF AVENTURA
GOVERNMENT CENTER
2999 N.E. 1915T STREET
SUITE SOO
AVENTURA~ FLORIDA 33180
OFFICE OF THE CITY MANAGER
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura Capital Improvement Program
(CIP) for the fiscal period October 1, 1999 through September 30, 2004 and the
proposed Capital Budget for the Fiscal period October 1, 1999 through
September 30, 2000.
This document represents the second update of the ClP that was originally
prepared for the five year cycle of 1997 to 2002. The update process is important
for the ClP to become a continuing and ongoing planning/implementation
process. The last four years of last year's program were reevaluated in light of
unanticipated needs, cost revisions, new project priorities and the financial
condition of the City. In addition, the ClP was updated to add new projects in the
fifth year (2003/04) to complete the cycle. Projects included within the framework
of the program were based on input from Commissioners, staff, City consultants
and citizens.
The primary goal of the Capital Improvement Program is to develop a long-term
plan of proposed capital expenditures, the means and methods of financing, and
a schedule of priorities for implementation. The program forms the foundation for
governmental participation in the development process and represents a
commitment by the community toward the achievement and maintenance of a
desirable high quality of life. The facilities and service provided by the City
government are intended to offer the greatest citizen benefit and reflects the
City's identified needs, desires, and financial capabilities.
It is important to stress that the ClP is a planning tool to evaluate infrastructure
needs of the City as well as the financial capabilities of the City. In order to
determine the impact of the CIP on the City's future operating budget, the City
Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget
plan.
PhONe: 305-466-89 ! 0 · FAX: 305-466-89 ! 9
Each year the CIP document will be updated and an additional fiscal year will be
added to complete the cycle. The ClP thus becomes a continuing and ongoing
process.
The following represents the significant revisions or modifications to the
proposed ClP compared to the prior document:
· Purchase of 2 additional acres and the construction of a Cultural Arts
Center provided voter approval is acquired -$8,000,000
· Waterways Park Improvements-S170,000
· Founders Park Enhancements - $231,000
· Eliminate previously proposed increase in Stormwater Utility rate for
1999/00 fiscal year.
The proposed 1999 - 2000 Capital Improvement Program includes 25 projects in
5 functional categories with a total value of $30,405,067. The following
represents the percentage of total funding that each functional category has been
allocated: Beautification & Parks Facilities (20%), Public Buildings and Facilities
Improvements (53%), Roadway, Drainage and Infrastructure Improvements
(18%), Capital Equipment Purchase and Replacement (6%) and
Communications and Computers (3%).
Major emphasis was placed on the following projects:
. CulturalArts Center $8,000,000
· Stormwater Drainage Improvements 3,650,000
· Citywide Beautification Improvements 5,655,000
. Road & Safety Improvements 1,924,000
· Park Improvements 401,000
· Completion of Government Center 7,980,000
One area of improvement still needs to be investigated in future ClP documents.
At the conclusion of the City's efforts to address the City assuming the Library
Services currently provided by the County, costs associated with this project
would need to be included in future documents.
The program contains a detailed funding plan that forecasts revenues necessary
to fund both the Capital Improvement Program and the operating budgets over
the next five years. The proposed funding plan is based on the assumption that
operating expenditures can be maintained at certain percentage increases and
revenue increases at specified rates.
It is significant to note that the funding plan has little financial impact on residents
and the community. Importantly, it continues to establish an ongoing mechanism
to address the City's infrastructure needs. The proposed funding plan supports
the City Commission's commitment not to increase the current Ad Valorem tax
rate for the next three years, unless an unforeseen emergency occurs or the
public's health, safety welfare or best interests are jeopardized. The only tax
increase included in the funding plan is designed to support the proposed
Cultural Arts Center and is subject to voter approval.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the various municipal
services since the incorporation of the City. The City of Aventura's progress and
development continues at a record setting pace while emphasizing a
commitment to excellence and professionalism. This document serves many
purposes. Importantly it serves as an aid to the residents in providing a better
understanding of the City's long-term capital needs and how the City intends to
meet these demands. It also details our continuing efforts to address the needs
and concerns of the citizens of Aventura while making prudent financial decisions
which contribute to the City's long term financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 1999 - 2004 Capital Improvement Program:
1. Hold a workshop to review the CIP document.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document, by
resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
Re?e ully submitte/,d,
City Manag~
EMS/aca
CAPITAL IMPROVEMENT PROGRAM
1999 - 2004
HIGHLIGHTS
· The proposed funding plan supports the City Commission's commitment not to increase
the current property tax rate for the next three years. The only .tax increase included in
the funding plan is scheduled for 2003/04 and is designed to support the proposed
Cultural Arts Center and subject to voter approval.
· Construction of a Cultural Arts Center to expand cultural activities for the community
and enhance the quality of life for residents.
· Utilizes a stormwater utility program to correct and improve drainage along roadways for
certain areas of the City. A total of $3,650,000 worth of improvements will be completed
during the five year period.
· Provide $401,000 for recreational improvements and enhancements at Waterways Park
and Founders Park.
· A total of $5,655,000 of Citywide beautification improvements including median
landscaping, lighting and signage is funded to continue to fulfill our goal of being the
most beautiful City in South Florida. Major improvements include; the entire length of
Biscayne Boulevard, FEC railroad landscape buffer south of Lehman Causeway, NE
213 Street and Country Club Drive.
· Funding has been provided to install decorative street light fixtures that will complement
the city's beautification improvements and provide well lighted roadways. Areas
included are NE 213th Street, NE 34th Avenue and Country Club Drive.
· The systematic replacement of bus benches, shelters and trash receptacles will
continue to be made over the next five years.
· Road improvements to enhance safety are included for NE 34th Avenue and Country
Club Drive.
· Continues to address a sidewalk improvement and replacement program.
· Provides the necessary equipment to continue to provide high quality and effective
police services
· Completion of the construction of a permanent Government Center to house all city
offices, including the Police department.
· Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of city operations.
CAPITAL IMPROVEMENT PROGRAM
1999 - 2004
TABLE OF CONTENTS
INTRODUCTION PAGE
Purpose of the Capital Improvement Program 1
Legal Authority 2
Development of the Capital Improvement Program 2
Capital Improvement Program Policies 3
Preparing the Capital Budget 4
Locating a Specific Capital Project 4
Reading the Program Schedules 5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects 6
Summary of Major Programs 6
Summary of Proposed Appropriations by Funding Source 7
Summary of Project by Location and Year 8
FUNDING PLAN
Introduction 9
Debt vs. Pay As You Go Financing 9
Required Separation of Funding Sources 10
Summary 11
Proposed Financing Plan General Fund 12
Long Term Financing Action Plan 17
Proposed Financing Plan Park Development Fund 18
Proposed Financing Plan Police Impact Fee Fund 19
Proposed Financing Plan Stormwater Utility Fund 20
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements 22
Roadway, Drainage and Infrastructure Improvements 30
Public Buildings and Facilities Improvements 37
Communications and Computers 40
Capital Equipment Purchase and Replacement 45
INTRODUCTION
City of Aventura
This section describes what a Capital Improvement Program is and the process for
developing the City of Aventura Capital Improvement Program and Capital Budget. This
introducti(~ also explains how to locate a specific project in this d~cument.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the Capital Improvement Program (CIP) is to establish a long term plan
of proposed capital expenditures, the means and methods of financing, and a schedule
of priorities for implementation. In order to determine the impact on the City's operating
budget, debt service and the general trend of future expenditures, the City Commission
will be provided with the advantage of a CIP document as a point of reference and
estimated long term budget plan. In accordance with the State's Growth Management
Act, the City is required to undergo this process in order to meet the needs of its
Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital
development in the City of Aventura. A capital improvement is defined as a capital
expenditure of $2,500 and office equipment expenditure of $500 or more, resulting in
the acquisition, improvement or addition to fixed assets in the form of land, buildings or
~mprovements, more or less permanent in character, and durable equipment with a life
expectancy of more than one year.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
Capital Improvement Program 1999-2004 Page 1
City ofAventura
4. The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments, i
and the City Commission.
.EGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated durng the period of 1999 -2004. A CIP Preparation Manual and related i
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City;
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgent, Necessary, Desirable, and Deferrable.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Support
Services Director and City Manager and were incorporated into the ClP document. At
this point, the proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the ClP in principle.
Capital Improvement Prog ram t999-2004 Page 2
City ofAventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted capital improvement program.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one year and a value of $2,500 or more, or for office
equipment $500 or more.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved general fund balance at a
level not less than 7.5% of the annual general fund revenue.
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
Capital Improvement Program t999-2004 Page 3
City of Aventura
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
i of the City's budget and management process.
!The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure,
in the coming year, of funds for employee salaries, supplies, and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Support
Services Director and City Manager and, if approved by the City Manager, a budget
amendment is presented to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five program areas as follows:
Beautification and Parks (BP)
Roads, Drainage and Infrastructure Improvements (RDI)
Public Buildings and Facilities (PBF)
Communications and Computers (CC)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project RDI-1-CS is Roads, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 1999-2004 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules". The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 1999-2004 Page 5
OVERVIEW OF
RECOMMENDED
PROJECTS
City of Aventura
SUMMARY OF RECOMMENDED PROJECTS
The proposed 1999 - 2000 Capital Improvement Program includes 25 projects in 5
functional categories with a total value of $30,405,067. The following represents the
)ercentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (20%), Public Buildings and Facilities Improvements
(53%), Roadway, Drainage and Infrastructure Improvements (18%), Capital Equipment
Purchase and Replacement (6%) and Communications and Computers (3%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five
years covered by the Capital Improvement Program.
Table 1
Capital Improvement Program
1999/00-2003/04
Summary By Function
Program t999/00 2000/0t 2001102 2002/03 2003/04 TOTAL
Beautification & Parks Facilities $ t,681,000 $ 875,000 $ 1,600,000 $ 900,000 $ 1,000,000 $ 6,056,000
Roadway, Drainage & 355,000 3,tt9,000 1,650,000 426,000 25,000 5,574,000
Infrastructure
Public Buildings & Facilities 9,980,000 750,000 750,000 4,500,000 0 15,980,000
Communications & Computers 263,484 143,383 193,592 220,000 243,000 1,063,459
Capital Equipment 202,273 288,281 374,625 466,799 399,630 1,731,608
Totals $ 12,481,757 $ 5,175,664 $ 4,568,217 $ 6,511,799 $1,667,630 $ 30,405,067
Public Buildings
53%
Communications & Computers
3%
Capital Equipment
6%
18%
20%
Capital Improvement Program 1999-2004 Page 6
City ofAventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five years of
the program.
Table 2
Capital Improvement Program
1999/00-2003/04
Summary By Funding Source
Funding Source t999100 2000/01 200tl02 2002/03 2003/04 TOTAL
General $4,t00, t83 $2,248,933 $1,697,7t4 $1,884,255 $t,584,660 $11,515,745
Police Impact Fees 156,574 51,731 70,503 102,544 57,970 439,322
Stormwater Utility 25,000 2,525,000 %050,000 25,000 25,000 3,650,000
G rants 1,000,000 1,000,000
Bonds 7,000,000 0 4,500,000 0 11,500,000
FDOT 200,000 100,000 t,000,000 0 t,300,000
Private Donations 0 250,000 750,000 0 0 1,000,000
$ 12,481,757 $ 5, t75,664 $ 4,568,217 $ 6,511,799 $ 1,667,630 $ 30,405,067
The proposed funding plan involves a commitment to annual appropriations established
in yearly budgets and long term financing for major projects that are contained in Table
4, Capital Improvement Program Long Term Financing Action Plan, page 17.
Funding Source Summary
Bonds
38%
Police impact Fees Grants
t% 3~(~DOT
4%
Stormwater Utility
t2%
Private Donations
3%
General Fund
38%
Capital Improvement Program 1999-2004 Page 7
City ofAventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
1999/00-2003/04
Summary By Location
Beautification Road Street Drainage Park Sidewalk Safety
Location Improvements improve Lighting improve Improve Repairs improve
Waterways Park 1999/00
Founders Park Additions 1999/00
NE 34 Avenue & Yacht Club Drive 1999/00 2000/01
FEC Landscape Buffer 1999/00
Biscayne Boulevard (516) Phase II 1999/00
Biscayne Boulevard (7) Phase III 2009/01
Biscayne Boulevard (7) Phase IV 2001102
Entrance Features 1999-2002
Country Club Drive 2003/04 2001/02 2000/01 1999-2001
NE 34~ Avenue 2000/0t 2009/01 2000/01 2000/01
NE 213~ Street 2002/03 2002/03
Biscayne Lake Gardens Area 2000/0t
NE 188th Street 2001102
Government Center 1999/00
Cultural Arts Facility 2002/03
Capital Improvement Program 1999-2004 Page 8
FUNDING PLAN
City of Aventura
INTRODUCTION
In order for a Capital Improvement Program to be an effective management planning
tool, the prc~lram must include not only a compilation of major capital needs and their
costs but also a financing plan for the entire life of the program. This financing plan
must include an analysis of the available resources which will be used to fund not only
the Capital Improvement Program itself but the required operating expenses and debt
service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
1. A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the Capital
Improvement Program.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the Capital Improvement Program projects have been evaluated, a
determination is made of the projects to be funded and the timing of the
cash outflow for each project. The information is then tabulated to
determine the amounts required to fund the Capital Improvement Program
for each year.
4. From the information obtained in I through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two.
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the uncertainty
involved in projecting operating cost increases, the community's desire for service
~ncreases and the inflow of resources over a five year pedod, the financing plan
3resented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
Capital Improvement Program t999-2004 Page 9
City of Aventura
2. The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
3. The projects are non-recurring.
4. Assets acquired have a relatively tong useful life which equals or exceeds
the life of the debt.
Through long term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a Capital Improvement
Program which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a Capital Improvement Program.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Police Impact Fee Fund
Capital Improvement Program 1999-2004 Page 10
City ofAventura
3. Park Development Fund
4. Stormwater Utility Fund
5. Capital Construction Fund
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds will be accounted for in
the Capital Construction Fund or Stormwater Utility Fund.
SUMMARY
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund
$18,905,067 of the total five year amount of $30,405,067.
2. Utilize 1999 revenue bond proceeds in the amount of $7,000,000 to fund the
remainder of the construction of government center/police station. The annual debt
service payment of $1,400,000 is paid from the General Fund.
3. If approved by the voters, issue long term general obligation bond proceeds in the
amount of $4,500,000 to fund the Cultural Arts Center. The annual debt service
payment of $315,000 would be paid from a voter approved debt tax increase of
4.6%, which is approximately $23.00 a year for the average resident.
4. Utilize bank loan proceeds for Stormwater drainage improvements in an amount that
generates $2,500,000. The annual debt service of $250,000 will be paid from the
proceeds of the Stormwater Utility fees.
5. No increase in the operating ad valorem tax rate is proposed over the five year plan.
6. Utilize funding fi.om Florida Department of Transportation in the amount $1,300,000
to supplement the City's Beatification plans on Biscayne Blvd.
7. Utilize funding from impact fees (Police Impact Fee Fund), grants and private
contributions in the amount of $2,439,322 to assist in the funding of the Cultural Arts
Center, drainage, beautification plans and police equipment.
Capital Improvement Program 1999-2004 Page 11
Cit~ofAventura
PROPOSED FINANCING PLAN
GENERAL CAPITAL IMPROVEMENT PROGRAM
After evaluating the nature of the various projects that are included in the City's General
Capital Improvement Program, it was decided that both pay-as-you-go and bond
financing would be most appropriate for funding the program.
Pay-As-You-Go
It has been determined that those projects outlined in the five year program but not
included in the Long Term Financing Action Plan will be financed under a pay-as-you-go
methodology in that they, as heretofore described, represent a large number of
relatively small dollar recurring projects.
Bond Financin,q
It has been determined that those projects as shown on the Long Term Financing
Action Plan will be financed through the issuance of bonds. As explained earlier this
financing methodology works well with a small number of relatively large dollar value
non recurring projects which generally will exist to benefit current and future residents
during the life of the debt.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General Capital
Improvement Program for each year of the program.
Tables 1,2, and 3 reflect the proposed financing plan for the Capital Improvement
Program based on the inclusion of existing revenue sources and the assumption of
projections included herein.
Table 1 presents a five (5) year projection of resources which will be available for
General Government Services. Unless shown by an asterisk (*), the amount projected
for each revenue is based on the tax rate or fee structure in effect during the 1998/99
fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a
projected increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five (5) year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General Capital Improvement
Program based on projected revenues and expenditures and the proposed Capital
Improvement Program appropriations for the five (5) years of the program. Please note
that this analysis assumes that all available resources not needed to fund current
operating expenditures will be transferred to the Capital Improvement Program Fund
Capital Improvement Program 1999-2004 Page 12
CiW of Aventura
and that any balance in the Capital Improvement Program Fund will remain in the
Capital Improvement Program. Through this process, the City will be able to accumulate
a reserve which would be used to fund unexpected capital outlays or to fund future
years' programs.
Table 4 presents an overview of projects included in the five year plan to be financed
from bond proceeds.
SUMMARY OF FINANCING PLAN MODEL
Based on the proposed funding plan, other than voter approved tax increases to fund
the proposed Cultural Arts Center, it is not anticipated that any increase in ad valorem
taxes will be necessary during the duration of the program to fund operations unless
operating expenditures increase at a higher rate than expected, unanticipated events
reduce key revenue sources, or an unforeseen emergency occurs during the five year
3eriod. It should be made clear that the funding plan is based on a series of projections
and assumptions. If events occur that revise the projections and assumptions, the
financing plan will have to be updated and amended.
The City of Aventura has one of the lowest tax rate in Dade County. The following table
compares the tax rates of the cities located in Dade County:
City Millage
Pinecrest 2.1000
Aventura 2.2270
Sunny Isles 2.3990
UMSA 2.5170
Bal Harbeur 3.3900
Sweetwater 3.5316
Key Biscayne 3.6060
Virginia Gardens 3.8430
Bay Harbor Island 4,7229
Coral Gables 5.5000
North Bay Village 5.5042
Surf side 5.6030
South Miami 6.5900
Hialeah 7, 4810
Hialeah Gardens 7,5470
El Portal 7.7000
Flodda City 7.9000
Medley 7.9230
Miami Springs 7.8414
North Miami Beach 8.4233
Homestead 8.6816
Golden Beach 8,5900
Miami Shores 8.7400
Biscayne Park 8,9000
West Miami 8.4950
Islandia 9.0805
North Miami 9,0000
Opa Locka 9.8000
Indian Creek 9.9600
Miami Beach 9.9480
Miami 12.2900
Capital Improvement Program 1999-2004 Page 13
City of Aventura
TABLE t
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad valorem Tax revenue net of any tax increase will grow at the rate of 2.5% for 2000
and 2% there after per year.
(b) Proposed 4.6% tax increase if approved by voters for Cultural Arts Center.
(c) FPL Franchise Fees from Dade County will grow at the rate of 2.5% per year..
(d) Franchise fees will grow at the rate of 3 % per year.
(e) Utility taxes will grow at the rate of 3% per year.
(t) Occupational Licenses will grow at the rate of 3.5% per year.
(g) Building related revenues will decrease at the rate of $100,000 per year.
(h) State shared revenues will grow at the rate of 3.5% per year.
(i) Half-cent sales tax will grow at the rate of 3.5% per year.
(j) Charges for services will grow at the rate of 3.5% per year.
(k) Fines & forfeitures will grew at the rate of 4% per year.
(I) Gas Tax revenues will grow at the rate of 3.5% per year.
Capital Improvement Program 1999-2004 Page 14
City ofAventura
TABLE2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
:)EPARTMENT 1998/99 t999100 2000101 200tl02 2002/03 2003104
CityCommls$ion $74,749 $ 74,771 $ 76,266 $ 77,792 $ 79,348 $ 80,935
Office of the city Manage~ 440,021 459,142 496,873 535,543 578,387 624,658
Finance Support Sewlces 606,076 658,565 717,836 782,441 852,861 929,618
Legal 205,000 205,000 209,100 217,464 226,163 235,209
City ClaN( 162,776 189,290 204,433 220,758 238,45t 257,527
Public Safety 5,101,670 5,558,684 6,170,139 6,787,153 71465,858 8,137,797
Community Deveh~pmant 1,363,415 1,311,354 1,309,706 1,307,933 1,260,251 1,110,661
Com~nunlty Services 1,765,235 2,250,750 2,565,855 2,796,782 3,020,525 3,413,193
Non - Departn~ental 557,582 602,000 650,160 702,173 758,347 819,014
TOTAL PROJECTED OPERATING EXPENDITUREI
GENERALGOVERNMENTALSERVlCES $ 10,276,524 $ 11,309,556 $ 12,3991369 $ 131428,069 $ 14,450,199 $ 15,608,611
1099 De0t Service 450,000 1,400,000 1,400,000 1,400,QO0 1,4~o,000 1,400,000
2002 Debt Service 315,000
TOTAL PROJECTED OPERATING EXPENDITURE! $ 10,276,524 $ 12,709,556 $ 13,799,369 $ 14,828,069 $ 15,880,199 $ 17,323,611
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase by 10% in 1999/00 9% in 2000/01
and between 8% and 7% thereafter.
The following chart illustrates that half of the operating budget ~s committed to
)roviding public safety services.
Public Safety
City Clerk 53%
2%Eegal
2%
Finance Support Services
6%
Office of the City Manager
4%
City Commissio~
No~/~- Departmental
Community Services Community Development
21% 8%
Capital Improvement Program 1999-2004 Page t5
City of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL CAPITAJ- IMPROVEMENT PROGRAM
1999/00 2000/01 2001/02 2002J03 2003/2004
TOTAL PROJECTED AVAILABLE RESOURCES $17,463,099 $17,574,032 $17,250,276 $17,587,071 $18,191,244
PROJECTED OPERATING EXPENDITURES 12,709,556 13,799,369 14,828,069 15,880,199 17,323,611
TRANSFER TO GENERAL CAPITAL IMPROVEMENT
PROGRAM 4,753,543 3,774,663 2,422,207 1,706,872 867,633
BALANCE FROM PREVIOUS YEAR 3,760,0~O 4,413,360 5,939,090 6,663,583 6,486,200
TOTAL AVAILABLE RESOURCES FOR CIP 8,513,543 8,188,023 8,361,297 8,370,455 7,353,833
PAY-AS-YOU-GO PROPOSED APPROPRIATION * CIF 4,100,183 2,248,933 1,697,714 1,884,255 1,584,660
BALANCE IN CIP - END OF YEAR $4,413,360 $5,939,090 $5,663,583 $5,486,200 $5,769,173
$20,000,000
,,o,ooo,o. .-:'."7:'::':"-
$16,000,000 Legend
$14,000,000 .... Revenues
--- Expenditures
$12,000,000 ...... CIP
$10,000,000 ~ Fund Balance
$8,000,000
$6,000,000 ~-~--
$4,000,000
$2,000,000 .............................................. · ....
$0
1999100 ZOOOI01 20011o2 2002/03 2003104
Capital Improvement Program 1999-2004 Page 16
City ofAventura
CAPITAL IMPROVEMENT PROGRAM LONG TERM FINANCING ACTION PLAN
The following Action Plan has been prepared to provide an overview of projects
included in the five year plan to be financed from bond proceeds:
Table 4
1999 Revenue Bond Sedes
$21,000,000
Projects
Park Site Purchase, Government Center Site Purchase,
Government Center,/Police Station Construction and
Architect/Legal/Issuance Costs
Proposed 2000 Stormwater Utility Loan*
$2,500,000
Projects
Biscayne Lake Gardens Area Drainage Improvements
NE 27t' Court, NE 29th Place, NE 29th Court, NE 30th Avenue
NE 201 Terrace and N. E. 203 Street
**to be secured by Stormwater Utility Fee Proceeds
Proposed 2002 General Obli,qation Bond Series**
$4,500,000
Cultural Arts Center Project
** to be secured by tax increase which requires voter approval.
Capital Improvement Program 1999-2004 Page 17
Cit~of Aventura
PROPOSED FINANCING PLAN
PARK DEVELOPMENT FUND
The Park Development Fund is used to account for revenues specifically earmarked for
capital improvements to the City's park system. Impact fees from new development
become a funding source for future park development plans. For purposes of this five
year plan, impact fees relating to current projects are not included as a funding source.
These funds will be used to repay the General Fund for the $350,000 loan it made to
this fund for Aventura Founders Park in 1998/99.
This fund will be used to account for the grant funding obtained for the proposed
Cultural Arts Center or other park property purchases.
Capital Improvement Program 1999-2004 Page 18
City ofAventura
PROPOSED FINANCING PLAN
POLICE IMPACT FEE FUND
This fund was created to account for impact fees derived from r.~w development and
restricted by Ordinance for Police Capital Improvements. This fund will provide a
funding source to assist the City in providing police capital improvements required by
growth.
The proposed revenues derived from the Police Impact Fee Fund for the five year
period is $439,322. Major capital outlay items include new equipment purchases
required by growth in the police department.
Table 6 reflects the anticipated revenues available and the proposed appropriations for
these fund for the five year period.
Table 6
Recap of Available Resources and Proposed Appropriations
Police Impact Fee Fund
CIP 1999/00-2003/04
Revenues 1999/00 2000/01 2001/02 2002/03 2003/04
Police Impact Fees $156,574 $51,731 $70,503 $102,544 $57,970
Total Available Resources 156,574 51,731 70,503 102,544 57,970
for CIP
Proposed Appropriations $156,574 $51,731 $70,503 $102.544 57,970
Balance $0 $0 $0 $0 $0
Capital Improvement Program 1999-2004 Page 19
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City of Aventura is responsible for stormwater management activities within the
corporate boundaries. Dade County was responsible for stormwater facility constriction,
operation and maintenance prior to the incorporation of the City. The County provided a
very limited level of stormwater maintenance. Many drainage and flooding problems
exist in the City that require major capital improvements.
In order to address the deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund will be created. The Fund will generate revenues for
stormwater management costs, permitting and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
The City has recognized the need and importance of taking a pro-active approach
toward stormwater management. To accomplish this, the City contracted with its
consulting engineers to prepare a stormwater management feasibility study.
The stormwater drainage improvements contained in the five year Capital Improvement
Program were based on a complete survey of all areas of the City conducted by the
Community Services Department together with the City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements. The yearly operating expenses will be made by the General
Fund and reimbursed by the Stormwater Utility Fund as a transfer of revenue.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five year period. A $2,500,000 loan will be required
in 2000 to fund capital improvements during a portion of the five year pedod.
A total of $3,550,000 worth of stormwater drainage projects will be completed during the
five year pedod. The annual monthly rate charged to users per unit was $$2.50 for
1998/99. It will increase to $3.00 for 2000/01 and thereafter.
DADE COUNTY MUNICIPALITIES STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
capital Improvement Program 1999-2o04 Page 20
City ofAventura
TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
1998~99 1999/00 2000/01 2001/02 2002/03 2003/04
Customer Data:
Projected No. of Billable ERUs (I) 28,563 29,277 30,009 30,759 31,528 32,316
Monthly Rate Per ERU $2.50 $2.50 $3.00 $3.00 $3.00 $3.00
Revenues:
Gross Stormwater Utility Billings (2) $856,890 $878,312 $1,080,324 $1,107,332 $1,135,015 $1,163,391
Less: Ut~coilectJbles (3) 42,845 43,916 -54,016 -55,367 -56,751 -58,170
Yields: Net Stormwater Revenues $ 814,046 $ 834,397 $ 1,026,308 $ 1,051,966 $ 1,078,265 $ 1,105,221
Other Revenues (4) 0 0 0 0 0
Total Operating Revenues $ 814,046 $ 834,397 $ 1,026,308 $ 1,051,966 $ 1,078,265 $ 1,105,221
Operating Expenses: (5)
Operation & Maintenance 104,(X)0 108,160 112,486 116,986 121,665 126,532
Administration
Data Management 9,360 9,734 10,124 10,529 10,950 11,388
WASD Billing 17,160 17,846 18,560 19,303 20,075 20,878
Financial Management 10,400 10,816 11,249 11,699 12,167 12,654
Misoellaneous Iterns(GIS, NPDES Permitting 26,000 27,040 28,122 29,246 30,416 31,632
Total Operating Expenses $166,920 $173,596 $180,541 $187,763 $195,273 $203,084
Available for CiP & Debt Service $647,126 $860,801 $845,766 $864,203 $882,~91 $902,137
Annual Debt Service Requirements: (6) 0 0 0 250,000 250,000 250,000
Repayment to General Fund (7) 575,000 575,000
Net Revenues After Debt Service Available for Cl;: $647,126 $85,801 $270,766 $614,203 $632,991 $652,137
Bond Prcceeds: (8) 2,500,000
Advance from General Fund (7) 205,000
Annual CtP Expenditures: 1,243,053 25,000 2,525,000 1,050,000 25,000 25,000
Carry Over of Surplus 558,000 $167,073 $227,873 $473,640 $37,842 $645,834
Annual Su~lusJ(Deficit): $167,073 $227,873 $473,640 $37,842 $645,834 $1,272,971
NOTES TO ASSUMPTION OF PROJECTIONS Table 7
(1) Projected to grow at an annual rate of: 2.5%
(2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result
annualized.
3) Equals 5% of Gross Stormwater Utility Billings in Year Shown.
(4) None projected.
(5) Includes Operation and Maintenance, Administration, Review of Existing Account Data Costs.
Beyond Fiscal Year 1999/00, projected to continue to grow at an annual rate of 4%.
(6) Based on amount of loan proceeds shown. Assumed to be 6.5% coupon rate, 20-year level term,
3% issuance costs, with minimum required debt service coverage of 20%.
(7) Repayment of funds advanced from the General Fund in 1997/98 fiscal year.
(8) To finance a portion of the Annual CIP Expenditures shown. Face amount of loan is assumed to
be 3% greater than amount shown.
Capital Improvement Program 1999-2004 Page 21
PROJECT
DESCRIPTIONS
AND FUNDING
SCHEDULES
City ofAventura
This section includes beautification projects and improvements to the City of Aventura's
park system and recreational facilities. There are 4 projects in the Capital Improvement
Program, ~hich total $6,056,000. Special emphasis was given to implementing an
ongoing beautification program and acquiring additional park sites and upgrading
existing facilities.
Policies
The City of Aventura's investment in improvements to the City park system is based on
the following policies:
Goal: Provide adequate and accessible parks and facilities to meet the
- recreational needs of all current and future residents.
· Continue to evaluate available vacant property for possible park sites.
· Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
· Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
· Provide exercise/walking paths to enhance the physical well being of
residents.
· Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
· Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Soal: Update the 5-year CIP on a yeady basis.
· Utilize impact fees to finance the development of future recreational facilities.
· Provide parks whereby residents have access to neighborhood parks within 2
mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
· Provide for adequate secudty measure including limited access facilities.
· Replace dangerous equipment and eliminate visual barriers to reduce
opportunities for crime.
Capital Improvement Program t999-2004 Page 22
City ofAventura
· Employ vandal-resistant equipment and facilities.
· Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the resident's safety.
Goal: Protect and preserve environmentally sensitive land and water areas,
· Preserve significant trees on existing sites.
· Increase the utility of existing open space owned by the City.
· Preserve and enhance open space with environmental impact.
~Facilities
There is 21.0 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
The Country Club Drive Exercise/Walking Path contains 5.5 acres that is classified
as open space recreation area. This facility is used by residents for both recreational
and exercise purposes.
Waterways Park was acquired by the City in 1998 from a private developer. This 1 acre
site was previously constructed by a private developer. The park includes a playground
and basketball court.
The Huber Tract was purchased in 1998. This 3.5 acre site was one of the last
remaining waterfront undeveloped parcels in the City. Formal plans for the use of the
property have not been developed at this time. The City is exploring the use of this site
for a Cultural Arts Center.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
1998/99 fiscal year:
Proiect Title Year
Conceptual Design of Aventura Founders Park 1996/97
Capital Improvement Program 1999-2004 Page 23
Cit~ of Aventura
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1998/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
Aventura Blvd Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183~d Street Beautification Improvements 1997/98
NE 34 Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207th Street Beautification Improvements 1998/99
Country Club Dr. Exercise Path Safety Improvements 1998/99
NE 190th Street Beautification Improvements 1998/99
NE 185th Street & NE 28th Ave Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 191th Street Beautification Improvements 1998/99
Park Facilities/Open Space Recreation
The estimated current population for the City of Aventura is 20,838. The City's
Comprehensive Plan recommended standard is 2.75 acres of park and recreation land
for every 1,000 potential residents. The amount of park and recreation land required by
the park standards for this population is 57.3 acres. In calculating the number of
recreation acres the city has available for use by residents, public pdvate, golf courses
and marinas are accounted for at a different degree depending on accessibility to
citizens of the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 106.. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 21 park/open space acres.
Although a deficiency in the provision of recreation/open space does not exist, the City
desires to increase access to public facilities and providing recreational opportunities for
all residents by acquiring and eventually constructing additional park facilities.
The major park facility improvement outlined in the 1999/00 - 2003/04 relates to the
~mprovements to existing park sites. The projects are included in the detailed project
descriptions and a funding schedule that follows. (See Tables 1 and 2).
The completion of the five - year Capital Improvement Program for parks/open space
recreational facilities will provide the City residents with a well rounded recreational and
park system geared toward meeting the needs of today and tomorrow.
Capital Improvement Program t999-2004 Page 24
City ofAventura
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY ACRES APPLICABLE ACRES
Public Recreation Areas
C Country Club Drive Exercise/VValking path 5.5 5.5
N Huber Tract* 3.5 3.5
N Waterways Park 1.0 1.0
N Aventura Founders Park 11.0 11,0
Public Recreation Subtotal 21.0 21.0
P~vate Recreation Areas
Pdvate Recreation Sites 63.61 31.81
Madna Complexes 9.40 2.35
Goff Courses 203.17 50,79
Pdvate Recreation Subtotal 276.18 84,95
Total Recreation Areas 297.t8 105.95
C = Community Park
N = Neighborhood Park
* = Undeveloped
Citywide Beautification Program
In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks. Many of the trees will be
illuminated and the color of the lights will change in accordance with the changing
seasons. In addition, the project includes replacing the existing bus benches and
shelters with more attractive and user friendly units.
With this Beautification Program, the City Commission will fulfill its long-term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida". The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete. Projects have
been prioritized according to the construction of the Biscayne Boulevard widening
project. Medians will have groundcover instead of grass, decreasing annual
maintenance costs.
The following areas have been completed or are scheduled for completion as of the
1998/99 fiscal year:
Capital Improvement Program 1999-2004 Page 25
City ofAventura
Aventura Boulevard, Northern Cit~ Entrance NE 207th Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190''' Street, Biscayne Boulevard (Phase 4) and FEC
Landscape Buffer (Southern entrance to Miami Gardens Drive) and the Library
Landscal~mg Project
Fundin.q Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget $6,056,000
Fundin.q:
!General Fund $4,756.000
FDOT Contributions $1,300,000
Capital Improvement Program 1999-2004 Page 26
City ofAventura
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 19991(X~ -2003/04
SUMMARY BY yEAR
TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 1999/00 -2003/04
FUNDING PLAN
BP1 Watenvays Park Improvements CS5 170,0C0 170,000
BP2 Fou~lem Park Im provemnets CS7 231,0C~ 231
Capital Improvement Program t999-2004 Page 27
City ofAventura
PROPOSED PROJECTS
1 - CS
Waterways Park Improvements
1999/00 $170,000
This project consists of making the following improvements to this park site recently
acquired by the City:
1999/00 Playground Equipment $35,000
Walkways, benches and trash receptacles 15,000
Sun Shelter 25,000
Exercise Stations 7,500
Landscaping and Irrigation 20,000
Resurface Basketball Court/replace goal 9,500
Replace and add fencing 15,000
New Signage 3,000
Power and Security Lighting 20,000
Design and Engineering Costs 20,000
2 - CS
Founders Park Improvements
1999/00 $231,000
This project consists of installing enhancements to this park site as requested based on
input from the community:
1999/00 Shade structure $20,000
Additional tot swings 10,000
Gazebo/amphitheatre with power 160,000
Engineering and Design for amphitheatre 20,000
Storage Shed 6,000
Parking Lot Expansion Design 15,000
3 - CS
Citywide Beautification Improvements
1999/00 $1,150,000 2000/01 $700,000 2001/02 $1,250,000
2002/03 $900,000 2003/04 $1,000,000
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission. Projects have been prioritized according to the
construction of Biscayne Boulevard, project visibility, and safety concerns. The primary
Capital Improvement Program 1999-2004 Page 28
City ofAventura
plant palette includes date palms, royal palms, queen palms, and live oaks. Seasonal
color will be used at primary intersections, and medians will have groundcover instead
of grass, decreasing annual maintenance costs.
1999/00 Biscayne Boulevard (5/6) Phase II $800,000
FEC Landscape Buffer
Holiday Decoration & Lighting 100,000
Aventura Boulevard Entrance Features 250,000
2000/01 Biscayne Boulevard (7) Phase III 450,000
Entrance Features 250,000
2001/02 Biscayne Boulevard (7) Phase IV 1,250,000
2002/03 NE 213th Street 900,000
2003/04 Country Club Drive Phase I (West and North CCD from Causeway to NE
34 Ave) 1,000,000
Future
Country Club Drive Phase II (North and East CCD from NE 34 Ave to
Causeway) $1,000,000
William Lehman Causeway $1,100,000
4 - CS
Bus Bench & Shelter Improvements
1999/00 $130,000 2000/01 $175,000 2001/02 $350,000
This project provides for the systematic replacement of bus benches, shelters, and trash
receptacles within the City. To provide safe and attractive bus shelters, benches, and
trash receptacles.
1999/00 Replace 3 shelters $130,000
2000/01 Replace 4 shelters $175,000
2001/02 Replace 7 shelters, 8 benches 8 trash receptacles $350,000
Capital Improvement Program 1999-2004 Page 29
Ci~ of Aventura
This section includes 5 improvements to the City of Aventura's roadways, drainage
system, sidewalks, pedestrian pathways, streetlighting and other infrastructure
~mprovements. There are 6 improvement projects in the Capital Improvement Program,
which total $5,574,000. Special emphasis was given to correcting drainage deficiencies,
improving safety through street lighting and addressing maintenance considerations.
The projects outlined in this section have been developed based on a complete survey
of ail areas of the City, with respect to the improvement items, by the Community
Services Department, City's consulting engineer and staff. Projects outlined herein can
be classified as an ongoing maintenance program to upgrade areas of the City to
conform to present standards and/or major public works projects to provide long-term
drainage improvements The projects were prioritized according to the urgency of the
~mprovements needed and age of the areas to be improved.
Policies
The City of Aventura's investment in improvements to the City's, roads, sidewalks
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
· Coordinate area-wide storm water developments with major street improvements.
· Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
· Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
· Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
· Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
Implement improvements to meet safety standards.
· Improve safety by installing street lighting on all public roadways.
Capital Improvement Program 1999-2004 Page 30
City of Aventura
· Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
· Accept the dedication of pdvate roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 27th Court
NE 28th Place NE 28th Avenue
NE 29th Avenue NE 29th Court
NE 29th Place NE 30th Avenue
NE 34th Avenue NE 187th Street
NE 188th Street NE 190th Street
NE 191st Street NE 192nd Street
NE 193rd Street Aventura Boulevard
West Country Club Ddve North Country Club Drive
East Country Club Drive NE 201 Terrace
NE 203rd Street NE 205th Street
NE 206th Street NE 207th Street
NE 208th Street NE 208th Terrace
NE 209th Street NE 211th Street
NE 213th Street NE 214th Terrace
NE 214th Street NE 183~d Street
The following is a list of private roadways that are in the process of being converted to
public streets:
Yacht Club Drive
Prior Accomplishments
Since the inception of the Capital Improvement Program, the following projects have
been completed or are scheduled for completion as of the 1998/99 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation - Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183rd Street & Drainage Improvements 1997/98
NE 183rd Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 185th Street & NE 28th Avenue Improvements 1998/99
capital Improvement Program 1999-2004 Page 31
City of Aventura
NE 190th Street Lighting Improvements 1998/99
Safety Improvements - Country Club Drive 1998/99
South Aventura Stormwater Collector 1998/99
Sidewalk Improvements & Replacements 1998/99
Proposed Road, Drainage and Infrastructure Improvements
The City incorporated in November of 1995, pdor to that time the area of the City was
under the jurisdiction of Dade County. Condominium Associations or Dade County
maintained the roads and rights-of-way. The City entered into an Interlocal Agreement
with Dade County that transferred the jurisdiction of all public roads and rights-of-ways
to the City. In January of 1997 the City assumed the maintenance of all public roads
and rights-of-way. The City's consulting engineers, Keith and Schnars, P.A. conducted
an extensive evaluation of the City's infrastructure including roadways, drainage,
sidewalks and streetlighting The projects outlined in this section have been developed
based on the study. The study indicated that major improvements were necessary for
storm drainage and street lighting. The storm drainage improvements are based on the
Stormwater Master Plan prepared by Keith and Schnars, P.A.
In January 1997, the City Commission by Resolution No. 97-05 adopted a Policy
governing the conversion of private roads to public roads. The Williams Island Road
project was the first roadway conversion to implement the provisions of the Policy as it
relates to drainage, street lighting and safety improvements.
Major emphasis was placed on improving street lighting and replacing FPL cobra head
lights with decorative lighting fixtures in areas that the rights-of-way could accommodate
the new light fixtures. During the 1997/98 fiscal year the City in cooperation with several
developers entered into an Agreement to construct the North Aventura Stormwater
Collector (213th Street), 3 years ahead of schedule and at a cost savings of $1,000,000.
Projects outlined herein can be also be classified as road resurfacing in accordance
with established maintenance schedules
All infrastructure upgrades of roadways will be coordinated with other projects to
)revent multiple paving projects or pavement cuts.
Funding Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget $ 5,574,000
Fundin.q:
General Fund $ 1,924,000
Storm Water Utility Fund $ 3,650,000
Tables I and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions. Detail Maps outline the various projects and
their locations.
capital Improvement Program 1999-2004 Page 32
City ofAventura
TABLE 1
PROPOSED ROADWAY, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 1999100 - 2003/04
SUMMARY BY yEAR
RDI1 Stormwater Drainage Improvemenl CS2 25,000 2,525,000 1,050,000 25,000 25,000 3,650,000
RDI2 Street Lighting rmprovements CS3 300,000 500,000 400,000 1,200,000
RDI3 Pedestrian Safety improvements CS4 50,000 50,000
RDI4 Sidewalk Improve & Replacement CS6 30,000 19,000 49,000
RDt5 Road Resurfacing Program CS10 25,000 600,000 625,000
Totals $ 355,000 $ 3,119,000 $ 1,650,000 $ 425,000 $ 25,000 $ 5,574,000
TABLE 2
PROPOSED ROADWAY, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 1999/00 - 2003/04
FUNDING PLAN
RDI1 Stormwater Drainage Improvemenl CS2 3,650,000 3,650,000
RDI2 Street Lighting improvements CS3 1,200,000 1,200,000
RDI3 Pedestrian Safety Improvements CS4 50,000 50,000
RDI4 Sidewalk improve & Replacement CS10 49,000 49,000
RDI5 Road Resurfacing Program CS6 625,000 625,000
Totals $ 5,574,000 $ 3,650,000 $ 1,924,000 $ $
Capital Improvement Program '1999-2004 Page 33
City ofAventura
PROPOSED PROJECTS
1-CS
Stormwater Drainage Improvements
1999/00 $25,000 2000/01 $2,525,000 2001/02 $1,050,000
2002~03 $25,000
Based on the Stormwater Master Plan prepared by the City's consulting engineers, the
City has been divided into three major basins; (1) the area to the south Lehman
Causeway, (2) the area between Lehman Causeway and NE 207th Street and (3) the
area north of NE 207t~ Street. The following three areas within the City have been
identified as locations of pdmary concern: (Area 1) west of NE 30 Avenue and east of
Biscayne Boulevard; (Area 2) in the southwest portion of the City bounded by NE 193
Street and to the south by NE 185 Street and; (Area 3) a triangular area located in the
northwest corner of the City.
The Master Plan provided for improving stormwater drainage for all parts of the City via
two Stormwater Collectors, one for NE 213 Street (North Aventura Stormwater
Collector), and one proposed for NE 29 Ave. between 187 and 191 Street (South
Aventura Stormwater Collector). Both collectors have positive outfalls discharging the
runoff into canals that connect to the Intracoastal Waterway. This will enable the
effective dissemination of stormwater and resolve the street drainage problems that
currently exist.
The North Aventura Stormwater Collector which runs along NE 30t~ Avenue to NE 213t~
Street was completed in the 1998, two years ahead of schedule. This was
accomplished be entering into a private-public partnership with the owners of Aventura
Commons, Aventura Lakes and Gulfstream Racetrack and combining the drainage
outfall for all entities. The South Aventura Stormwater Collector which runs along NE 29
Ave. between 187 and 191 Street will be completed in the 1998/99 fiscal year. This was
accomplished be entedng into a private-public partnership with the owners of Champion
Square Shopping Center. Additional projects included provide for the installation of
stormwater drainage systems that will feed into the two collectors and ongoing annual
minor drainage improvements. Most projects include the cost of resurfacing the affected
roadways. Some projects include the installation of curb,, gutter, and sidewalks as
needed.
1999/00 Minor Drainage Improvements 25,000
2000/01 Biscayne Lake Gardens Area Drainage Improvements
NE 27t~ Court, NE 29th Place, NE 29t'Court, NE 30th Avenue
NE 201 Terrace and N E 203 Street $2,500,000
NE 34th Avenue
Minor Drainage Improvements 25,000
2001/02 NE 188th Street 1,050,000
2002/03 Minor Drainage Improvements $25,000
Capital Improvement Program 1999-2004 Page 34
City of Aventura
Later NW City Drainage Improvements
NE 204 Terrace, NE 205 Street, NE 206 Street,
NE 207 Street, NE 208 Terrace, NE 208 Street
NE 209 Street, NE 211 Street, NE 29 Court,
NE 214 Street, NE 214 Terrace $5,000,000
2-CS
Street Lighting Improvements
1999/00 $300,000 2000/01 $500,000 2002~03 $400,000
This project provides for the installation of new streetlights in certain areas and the
systematic replacement of the FPL cobra head lights with decorative lighting fixtures.
The lights will complement the City's beautification and streetscape improvements and
provide safe, well-lighted roadways that are aesthetically pleasing.
1999/00 N.E. 34th Avenue $300,000
2000/01 Country Club Drive $500,000
2002/03 N.E. 213th Street $400,000
3-CS
Pedestrian Transportation Circulation Safety Improvements
2000/01 $50,000
The City's consulting engineers prepared a study to identity existing pedestrian facilities
along Country Club Drive which were inconsistent with sound design practices and pose
a safety hazard to pedestrians. The following safety improvement items were
recommended for inclusion in the program:
2000/01 Provide improved signing and pedestrian push button crossings for the
intersection approach and walkway crossing at North Country Club Ddve
and N.E. 34 Avenue as depicted on figure 13^. $50,000
4-CS
Sidewalk Improvement & Replacement Program
1999/00 $30,000 2000/01 $19,000
The project consists of the construction and maintenance of concrete sidewalks to
~mprove the safety of pedestrians traveling throughout the City. The following locations
Capital Improvement Program 1999-2004 Page 35
City of Aventura
are recommended for inclusion in the program and involve the repair of existing
sidewalks unless noted:
1999/00 Lehman Causeway Sidewalk
West CCD Heaving Sidewalks
Bonavida
Bonavista
N CCD and NE 34 Ave
West CCD and Aventura BIvd
N CCD and 20100 block
Villa Dorado
Bravura
2000/01 Ensenada
West CCD south of Aventura Blvd
El Dorado III
Ensenada II
Hamptons
Yacht Club Drive and East CCD
5-CS
Road Resurfacing Program
2000/01 $25,000 2001/02 $600,000
This project consists of resurfacing roadways that are not included in the Stormwater
Drainage Improvements. The roads represent the most critical areas as determined by
the Community Services Department.
2000/01 NE 34th Avenue (207th to CDD) 25,000
2001/02 Country Club Ddve Resurfacing $600,000
Capital Improvement Program 1999-2004 Page 36
City of Aventura
Capital projects in this functional category include the construction of a the government
center and cultural arts center. The Capital Improvement Program includes projects
totaling $15,980,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
· Provide easily accessible services to City residents and adequate parking for City
facilities.
· Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
· Provide conducive working areas for City employees.
· Provide facilities for future growth of the City and services generated by such
growth.
· Provide state of the art facility that reflects the cultural and aesthetics character of
the City.
ExistinR Facilities
Map 1 shows the location of the City of Aventura's temporary municipal facilities, and
the Dade County Fire Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
1998/99 fiscal year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Funding Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget $15,980,000
Fundin,q:
1999 Bond Issue Proceeds $7,000,000
2002 Bond Issue Proceeds 4,500,000
Grant Funds 1,000,000
General Fund 2,480,000
Private Donations 1,000,000
Capital Improvement Program 1999-2004 Page 37
City ofAventura
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 1999/00 - 2003/04
SUMMARY BY YEAR
PBFI Government Center CMl $ 7,980,000 $ 7,980,000
PBF2 Cu~tunal A,'ts Cente~ CM2 750,C(X3 7EO,000 $ 4,500,000 6,000,0(]0
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 1999/00 - 2003/04
FUNDING PLAN
Capital Improvement Program 1999-2004 Page 38
City of Aventura
PROPOSED PROJECTS
1 - CM
Government Center & Police Station Construction
1999~00 $7,980,000
Construction on the project began in February 1999 and should be completed by June
2000. Funds have been included for the payments expected during the 1999/00 fiscal
year. This project consists of constructing a permanent Government Center building in
the center portion of the City to consolidate and house all City offices, including the
Police Department and Commission Chambers, and provide for future growth. The
current leased facilities are located in various pads of the City and will be overcrowded
at the expiration of the leases. The proposed building is approximately 73,000 square
feet with a Commission Meeting Chambers, advisory board meeting rooms and parking.
2 - CM
Cultural Center
2000/01 $750,000 2001/02 $750,000
2002103 $4,500,000
This project consists the design and construction of a Cultural Arts Center. The
proposed building would be approximately 25,000 square feet with a seating capacity
up to 900. The site for the Center has not been determined at this time. A public
referendum would be held to obtain voter approval of the tax increase necessary to fund
the annual debt service costs associated with the bond issue to fund this project.
3-CM
Park/Open Space Land Purchase
1999~00 $2,000,000
This project includes purchasing additional land (2 acres) south of the Huber Tract for
park or Cultural Center purposes.
Capital Improvement Program 1999-2004 Page 39
City of Aventura
This functional category includes improvements to the City of Aventura's
communications system, data processing and the automation of certain operations by
utilizing ;;;e latest technology to enhance productivity and e.~ciency. There are 8
projects totaling $1,063,459.
Policies
The City of Aventura's investment in communication and computer projects is based on
the following policies:
· Continue the implementation of a Management Information System for all key City
operations to automate functions and improve efficiency and productivity.
· Improve and maintain City-wide radio communications capabilities for Police and
other City departments.
· Develop and maintain computerized capabilities of the various City departments and
information systems.
· Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
Prior Accomplishments
Since the inception of the Capital Improvement Program, the following projects have
been completed or are scheduled for completion as of the 1998/99 fiscal year:
Proiect Title Year
Computer Equipment (CM) 1996/97 1997/98,1998/99
Computer Equipment (FSS) 1996/97 1997/98,1998/99
Computer Equipment (CC) 1996/97 1998/99
Computer Equipment (PD) 1996/97 1997/98,1998/99
Computer Equipment (CD) 1996/97 1997/98,1998/99
Computer Equipment (CS) 1996/97 1997/98
Capital Improvement Program 1999-2004 Page 40
City of Aventura
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 1999100 - 2003~04
SUMMARY BY YEAR
CC5 Computer Equipment CM2 4,000 4,000 4,000 12,000
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 1999/00 - 2003/04
FUNDING pLAN
CC1 Police Computers Systems PDI 512,500 512,500
CC2 Central Computer System FFS1 257,000 257,000
CC3 Radio Purchase & Replacement PD2 207,559 100,000 107,559
CC4 Computer Equipment FSS2 32,400 32,400
CC5 Computer Equipment CM2 12,000 12,000
CC6 Computer Equipment CSll 10,000 10,000
CC7 Computer Equipment CD2 25,000 25,000
CC8 Computer Equipment CC1 7,000 7,000
Totals $ 1,063,459 $ 100,0~0 $ 963,459
Capital Improvement Program 1999-2004 Page 41
City of Aventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems
1999/00 $105,000 2000/01 $92,500 2001/02 $105,000
2002/03 $105,000 2003~04 $105,000
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department. The primary system consisting of CAD
dispatch, records management and mobile laptop computer capabilities was acquired in
the 1996/97 fiscal year but will require expansion during the five year plan to
accommodate growth and required upgrades.
1999/00 10 Computer workstations 25,000
Upgrades 25,000
5 Mobile Laptops 55,000
2000/01 5 Computer workstations 12,500
Upgrades 25,000
Replace 10 Mobile Laptops 55,000
2001/02 Upgrades 50,000
Replace 10 Mobile Laptops 55,000
2002/03 Upgrades 50,000
Replace 10 Mobile Laptops 55,000
2003/04 Upgrades 50,000
Replace 10 Mobile Laptops 55,000
2- FS
Central Computer System
1999/00 $21,000 2000/01 $21,000 2001/02 $55,000
2002/03 $90,000 2003/04 $70,00
This project consists of purchasing new and replacement computer hardware and
software for the City's general computer system, which is used by all City Departments.
The primary system was acquired in the 1996/97 fiscal year but requires expansion in
the 1998/99 fiscal years. By 1999/00, specific components of the system will begin to be
replaced to stay current with the state of computer technology.
1999/00 Upgrades 21,000
Capital Improvement Program 1999-2004 Page 42
City of Aventura
2000/01 Upgrades 21,000
2001/02 Upgrades 55,000
2002/03 Upgrades 90,000
2003/04 Upgrades 70,000
3 - PD
Radio Purchase & Replacement
1999/00 $113,284 2000/01 $13,683 2001/02 $14,092
2002/03 $15,000
This project consists of purchasing new radios for projected additional personnel in the
Police Department and replace radios that may become damaged or become
inoperative during the five-year period.
1999/00 3 Handheld Radios $13,284
3 Mobile Radios
New 800 Mhz feguency 100,000
2000/01 3 Handheld Radios 13,683
3 Mobile Radios
2001/02 3 Handheld Radios 14,092
3 Mobile Radios
2002/03 3 Handheld Radios 15,000
3 Mobile Radios
2003/04 10 Handheld Radios 51,500
10 Mobile Radios
4 - FSS
Computer Equipment
1999/00 $7,700 2000/01 $3,700 2001/02 $13,000
2002/03 $4,000 2003/04 $4,000
This project includes the cost of equipment projected for new positions and replacement
of existing equipment for the various employees of the department. Included is a
workstation and printer for new positions in 1999/00 and replacement/upgrades over
the five year period.
Capital Improvement Program 1999-2004 Page 43
City of Aventura
5 - CM
Computer Equipment
1999/00 $4,000 2001/02 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
6-CS-1
Computer Equipment
1999/00 $2,500 2000/01 $2,500 2001/02 $2,500
2003/04 $2,500
This project consists of purchasing and upgrading computer equipment in the
Community Services Department.
7-CD
Computer Equipment
1999/00 $6,000 2000/01 $6,000 2001/02 $1,000
2002/03 $6,000 2003/04 $6,000
This project consists of computer upgrades and replacement printers for the Community
Development Department.
8 - CC
Computer Equipment
1999/00 $4,000 2001/02 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 1999-2004 Page 44
City of Aventura
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 6 projects totaling
$1,731,60~,.
Policies
The City Aventura's investment in capital equipment purchases and replacements is
based on the following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
residents of the City.
· Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
· Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs for a ten-year period.
· Purchase more economical and multi-functional vehicles.
Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
· Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Prior Accomplishments
This represents the City of Aventura's first Capital Improvement Program. The following
projects have been completed or are scheduled for completion as of the 1998/99 fiscal
year:
Project Title Year
Vehicles (PD) 1996/97, 1997/98,1998/99
Equipment Purchase (PD) 1996/97, 1997/98,1998/99
Equipment Purchase (CC) 1996/97, 1997/98
Equipment Purchase (CM) 1996/97, 1997/98
Equipment Purchase (FSS) 1996/97, 1997/98,1998/99
Equipment Purchase (CD) 1996/97
Equipment Purchase (CS) 1996/97, 1997/98,1998/99
Capital Improvement Program 1999-2004 Page 45
City of Aventura
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 1999/00 to 2003/04 Capital Improvement Program are
i either pertaining to vehicles or operational equipment. These 6 projects, worth
$1,737,608 are displayed in Table 1.
Detailed project descriptions and a funding schedule follow. The ClP guidelines provide
that capital equipment shall be defined as either having a useful life of more than one
year and/or a value of $500 or more.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the following sources:
Total Category Budget $1,731,608
Fundin,q:
General Fund $1,392,286
Police Impact Fee Fund $ 339,322
Capital Improvement Program 1999-2004 Page 46
City of Aventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 1S99/00 - 2003104
SUMMARY BY YEAR
CE1 VehicJe Purchase & Replacements PD3 116,699 218,550 270,122 342,255 311,660 1,259,286
CE2 Equip~nent Purchase and Re,placement PD4 56,574 51,731 70,503 102,544 57,970 339,322
CE3 Equipment Purchase and Replacement CS12 16,000 16,000 6,000 38,000
CE4 Equipment Purchase and Replaoement CD1 24,000 32,000 24,000 80,000
CE5 Equipment Purchase and Replacement FSS3 5,000 2,000 2,000 2,000 11,000
CE6 Equipment Purchase and Replacement CM3 4,000 4,000
Totals $ 202,273 $ 288,281 $ 374,625 $ 466,799 $ 399,630 $ 1,731,608
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 1999/00 + 2003/04
FUNDING PLAN
CE1 Vehicle Purchase & Replacements PD2 1,259,286 1,259,286
CE2 Equipment Purchase and Replacement PD3 339,322 0 339,322
CE3 Equipment Purchase and Replacern e~t CS12 38,000 38,000
CE4 Equipment Purchase and Replacement CD1 80,000 80,000
CE5 Equipment Purchase and Replacem e~t FSS3 11,000 11,000
CE6 Equipment Purchase and Replacement CM3 4,000 4,000
Totals $ 1,731,608 $ 1,392,286 6 339,322
Capital Improvement Program 1999-2004 Page 47
City of Aventura
PROPOSED PROJECTS
1 - PD
Vehicle Purchase & Replacements
1999/00 $116,699 2000/01 $218,550 2001/02 $270,122
2002~04 $342,255 2003/04 3tl,660
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
1999/00 Replace 5 Patrol Vehicles $106,090
I Motorized Carts 10,609
2000/01 Replace 10 Patrol Vehicles $218,550
2001/02 Replace 12 Patrol Vehicles $270,122
2002/03 Replace 4-wheel Ddve Vehicle 32,000
Replace Crime Scene Van 32,000
Replace 12 Patrol Vehicles $278,225
2003/04 Replace 10 Patrol Vehicles $241,660
Replace 2 Specialty Vehicles 70,000
2- PD
Equipment Purchase and Replacement
1999/00 $56,574 2000/01 $51,731 2001/02 $70,503
2002/03 $102,544 2003/04 $57,970
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
1999/00 Dive Team Equipment 5,000
2 Overhead light bars, Sirens & Cages 6,364
Marine patrol engine replacement 15,000
5 Tactical Rifles 8,000
10 Handguns 7,210
SWAT equipment 15,000
2000/01 10 Overhead light bars, Sirens & Cages 32,777
Replace Police Canine Dog 7,000
5 Tactical Rifles 8,240
5 Handguns 3,714
Capital Improvement Program t999-2004 Page 48
City ofAventura
2001/02 Dive Team Equipment 5,000
12 Overhead light bars, Sirens & Cages 40,503
Replace Police Canine Dog & Equip. 10,000
Marine patrol engine replacement 15,000
2002/03 Replace Marine Patrol Boat 50,000
Replace Police Canine Dog 7,000
5 Handguns 3,826
10 Overhead light bars, Sirens & Cages 41,718
2003/04 10 Overhead light bars, Sirens & Cages 42,970
Marine patrol engine replacement 15,000
3 - CS
Equipment Purchase and Replacement
2001/02 $16,000 2002/03 $16,000
2003/04 $6,000
This project consists of the replacement of equipment that has become inefficient
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
replaced:
2000/01 Pickup Truck 16,000
2002/03 Pickup Truck 16,000
2003/04 Golf Cart 6,000
4 - CD
Equipment Purchase and Replacement
1999/00 $24,000 2001/02 $32,000
2003/04 $24,000
This project consists of the replacement of equipment that has become inefficient
defective, or unusable in the Community Development Department. The following is a
breakdown of the items to be replaced:
1999/00 Utility Vehicle 24,000
2001/02 2 Pickup Trucks 32,000
2003/04 Utility Vehicle 24,000
Capital Improvement Program 1999-2004 Page 49
City of Aventura
5 - FSS
Equipment Purchase and Replacement
1999/00 $5,000 2000/01 $2,000 2001/02 $2,000
2002/03 $2,~)00
This project consists of purchasing office furniture for projected new employees and
additions to existing furniture and equipment in the Finance Support Services
Department.
1999/00 Office Furniture/Equipment 5,000
2000/01 Office Furniture/Equipment 2,000
2001/02 Office Furniture/Equipment 2,000
2002/03 Office Furniture/Equipment 2,000
6 - CM
Equipment Purchase and Replacement
2002/03 $4,000
This project consists of purchasing office furniture for projected new employees in the
Office of the City Manager.
2002/03 Office Furniture/Equipment 4,000
Capital Improvement Program 1999-2004 Page 50