99-005 RESOLUTION NO. 99-05
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 15414.54 FOR PREPARATION OF
CONSTRUCTION DOCUMENTS FOR PEDESTRIAN
SAFETY IMPROVEMENTS ON COUNTRY CLUB DRIVE
BY AND BETWEEN THE CITY OF AVENTURA AND
KEITH AND SCHNARS, P.A.; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 15414.54 ($80,695) for the preparation of construction
documents for pedestrian safety improvements on Country Club Drive by and between
the City and Keith and Schnars, P.A.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Rogers-Libert, who
moved its adoption. The motion was seconded by Commissioner Berger, and upon
being put to a vote, the vote was as follows:
Resolution No. 99-o_.~5
Page 2
Commissioner Arthur Berger 3,es
Commissioner Jay R. Beskin absent
Commissioner Ken Cohen yes
Commissioner Jeffrey M. Perlow yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Harry Holzberg 3,es
Mayor Arthur I. Snyder y~
PASSED AND ADOPTED this 2nd day of Febr~y, 199~ /~
~I~'['HUR I. S~DE~, MAYOR
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
KEITH and SCHNARS, P.A.
E N G~ N E E R S ,* P L A N N E R $" S U R V E Y O R S
WORK AUTHORIZATION NO. 15414.54
The City of Aventura has requested Work Authorization No. 15414.54, as provided for in
the agreement between the City of Aventura and Keith and Schnars, P.A. and approved
by the City Commission on August 20, 1996.
This Work Authorization No. 15414.54 provides for technical services in accordance with
Articles 3 and 4 of the agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Estimated
Labor Expenses Reimbursables
Conceptual Traffic Design & Coord. $4,180.00
Engineering Design Services $19,870.00 $1,000.00
Permitting Services $3,980.00
Bidding Services $3,690.00
Construction Services $12,055.00 $1,000.00
Subconsultant Services
Landscaping Design Services $8,600.00 $600.00
Landscaping Bid Services $1,000.00
Landscaping Construction Services $2,600.00
Electrical Design Services $13,500.00
Electrical Construction Services $5,500.00
10% Project Management (K&S) $3,120.00
Total Estimated Labor Expenses are $78,095.00
Total Estimated Reimbursables $2,600.00
The time period for this work authorization will be:
Preliminary Design 30 Days
Final Construction Plans 30 Days
Permitting Phase 30 Days
Construction Phase 120 Days
6500 North Andrews Avenue · Ft. Lauderdate, Florida 33309-2132
(954) 776-1616 ° (800) 488-1255 · Fax (954) 771-7690
CITY OF AVE~, FLORIDA /
ATTEST through ~anager /
BY City Manager ~, /
City Clerk
Teresa M. Smith Edc M. Soroka ~./
day of ~¢_.,~1/~ . , 1999
APPROVED AS TO FORM
BY C~,~y ,-,L~u,,,uy Notice to Proceed __ Yes __ No
Weiss Serota & Helfman, P.A. Project Initiation Date
RECOMMENDED through its
ClP Project Manager
Capital Project Manager
Antonio F. Tomei
dayof ~..¢v, ,
/~/
1999
Exhibit A
Work Authorization No. 15414.54
Preparation of Final Construction Documents for
Pedestrian Safety Improvements
West/North/East Country Club Drive
Scope of Consulting Services
between
The City of Aventura, Florida
and
Keith and Schnars, P.A.
January12,1999
Exhibit A
WORK AUTHORIZATION NO. 15414.54
Preparation of Final Construction Documents for
Pedestrian Safety Improvements
West/North/East Country Club Drive
SCOPE OF CONSULTING SERVICES
PREAMBLE
CONSULTANT proposes to provide professional services associated with the preparation
of construction documents for pedestrian safety improvements as listed in the Final
Engineering Design Section (1.03) of this proposal. The proposed design will incorporate
elements delineated in the Pedestrian Circulation Study prepared by Keith and Schnars
under Work Authorization No. 15414.09.09001.
Specific elements of the design shall include, but not be limited to, the geometric design,
horizontal alignment, grading, clear zones, sight distance, landscaping, electrical,
pavement marking and signage.
1.0 Engineering Design Services
1.01 Conceptual Traffic Design & Coordination
Based on the information provided in the Country Club Drive Pedestrian
Circulation Study prepared in December 1996, the CONSULTANT shall
develop more detailed locations of proposed crosswalks and design
treatments and perform the necessary contacts and reviews with Miami-
Dade County Public Works Department (MDPWD) to obtain approval of the
traffic engineering devices.
Specific activities include:
· Verification of sight distance requirements and availability for such
proposed crosswalk locations.
· Development of conceptual design treatments to insure that good
(above minimum) safety is provided for pedestrians through enhanced
advance signing and pavement markings.
· Investigation of need and potential for flashing advance signs,
overhead signing, active signing or in-pavement lighting.
· Determination of overhead lighting requirements for enhanced
visibility of pedestrians during early morning and evening hours.
· Coordination with MDPWD traffic engineering staff and/or manage-
ment.
t.02 Preliminary Design
The CONSULTANT shall prepare a preliminary design plans for review by
the City of Aventura and regulatory agencies. Prepare an opinion of
probable cost for the proposed improvements.
1.03 F~nal Enqineering Design
The CONSULTANT shall prepare final construction documents for the
following pedestrian safety improvements:
1. Installation of a crosswalk with signal heads at the intersection of the
Lehman Causeway and West Country Club Drive (N.E. 192nd Street).
Specifically, across West Country Club Drive to the new sidewalk
south of the Lehman Causeway.
2. Upgrade existing pedestrian crosswalk at Turnberry Isle Club and
Resort.
3. Sidewalk connections to five (5) bus stops along Country Club Drive.
4. Realignment of walkway and sidewalk approaches at both sides to
major driveways (approximately 30 driveways, not including the
intersections of Country Club Drive and Aventura Boulevard and
Country Club Drive and N.E. 34th Avenue).
5. Five (5) additional crosswalks across Country Club Ddve.
6. Installation of ground lighting along Country Club Drive exer-
cise/walking path.
The final construction documents shall include the following:
· Project manual including the contract documents and specifications.
* Construction plans at 1" = 40' scale as follows:
Title Sheet & Location Map
Engineering Design Survey
Demolition Plans
Paving, Grading and Drainage Plans
Paving, Marking and Signing Plans
Electrical Plans
Landscaping Plans
Construction Details
1.04 Permitting Phase
The CONSULTANT shall provide technical criteria, written description and design
data for use in filing the application for permits with agencies having jurisdiction to
rewiew the design of the project. Permit fees are the responsibility of the CLIENT
and are not included within this agreement.
Permit applications will be submitted to the following regulatory agencies:
1. Metropolitan Dade County Public Works Department (Traffic Engineering
only).
2. DERM.
3. City of Aventura.
1.05 Meetings
The CONSULTANT shall allotJattend three (3) hours/week for meetings for a period
of twelve (12) weeks required to review the work tasks associated with this proposal.
At the request of the CLIENT, the CONSULTANT will attend any additional
meetings that will be billed on an hourly basis under the General Engineering
Assistance No. 15414.00.05001. as provided for in the agreement between the City
of Aventura and Keith and Schnars, P.A. and approved by the City Commission on
August 20, 1996.
2.0 Bidding or Negotiating Services
The CONSULTANT, following the City's approval of the Construction documents
("Construction documents" shall mean the entire contract for construction, including all
addendums or alterations thereto, drawings and technical specifications) and of the latest
Statement of Probable Construction Cost, shall assist the City in obtaining, evaluating,
awarding and preparing construction contracts.
The CONSULTANT will prepare bid packages and release them to contractors and assist in
the selection of a contractor. Services include but are not limited to, a review of contract
proposals, review of contractor's submitted credentials, subcontractor's submitted credentials,
to assist the City in their selection of a contractor.
3.0 Construction Services
The CONSULTANT shall provide construction observation services necessary to
certify to the regulatory agencies that the construction work has been completed in
substantial compliance with the approved documents and permits.
Services included in this item are described as follows:
a. Shop drawinqs: The CONSULTANT will review shop drawings, samples,
other data and reports which the selected contractor is required to submit for
review, but only for the conformance with design concept of the project and
compliance with the information given on the design drawings. Such review
shall not extend to means, methods, techniques, sequence or procedures of
construction or to safety precautions and programs incident thereto.
b. Site Visits: CONSULTANT shall make visits to the site at intervals appropri-
ate to the vadous stages o1: construction as CONSULTANT deems neces-
sary in order to observe as an experienced and qualified design professional
the progress and quality of the various aspects of the contractor(s)'s work.
c. Inspections and Tests: The CONSULTANT shall observe the utility testing
required in final certification to certify to the responsible utility entity (the
actual testing will be by others).
d. Construction Observation: Service shall include coordination with contrac-
tor(s) and responsible utility entity to facilitate construction of the improve-
ments contained in the design plans including any preconstruction meetings.
Inspections will be performed as required for permits, record ;drawings,
information, and final utility certification.
e. Final Certification: The CONSULTANT will prepare the final certification and
process record drawings for the design from the survey information to be
supplied by the contractor or by other means agreed to by both CONSUL-
TANT and CLIENT and certified to the appropriate agencies.
4.0 Landscaping Design Services
(See attached proposal.)
5.0 Electrical Design Services
(See attached proposaL)
INPROJECT WORK AUTHORIZATION PROJECT
UMBER 15414 NUMBER 15414.54 MANAGER: FrankDeLuca
TASK NAME: COUNTRY CLUB DRIVE IMP. - CONCEPTUAL TRAFFIC ................ DESIGN & COORD. DEPT. CODE: 09 PAGE 1 OF 5
TASK
CLASSIFICATION HOURS_ ~ RATE DOLLARS RELATED
Proposal Preparatio~/ REIMBURSABLE EXPENSES: EST. COST PRINT NO.
02 Admin. Asst. $35.00 $280.00 SUBCONSULTANT A $
04 Communi__~ Liaison $60,00 SUBCONSULTANT B
06 CADD Operator $65.00 SUBCONSULTANT C
07 Scientist Il $75.00 SUBCONSULTANT D
08 Economic/Financial Analyst ~" $75.001 PERMIT FEES
09 Scientist I lat/J~B~a $60.0( TRAVEL
11 Graphic D~igner ~ $60.0( EQUIPMENT/SUPPLIES
12 Landscape Architect RLA~._~)__/ $85.0( PRINTS & GRAPHICS
13 Field Representative $55.0(
14 Landscape Designer __ $65.0(
15 Planner (AICP) $75.0( A. TOTAL REIMBURSABLE EXP
16 Associate Planner $60.0(
17 Project Engineer/Designer~ ~ $65.0( DIRECT EXPENSES:
18 Project Man~ager I ~ $85.0( SUBCONSULTANT A
19 Professional Engineer (P.E.~)/ $85.0( SUBCONSULTANT B
20 Prof. Land Su~e~r (P.L.S. & Mapper~ $75.0( -- SUBCONSULTANT O
21 Senior Project Manager __ $120.0~ $2,880.001 SUBCONSULTANT D
22 Senior Member $175.0( BLUEPRINT/REPROS
23 Senior Project Engineer $75.0( PERMIT FEES
24 Project Manager II ~ $95.0C $760.0( MEALS
25 Technician II/ $60.0C __ EQUIPMENT/SUPPLIES
~r III $105.0C --
29 Technician I $55.0¢
30~Tronspodation Planner $65.0¢ $260.0(;
32 Senior Field Representative $75.0C B. TOTAL DIRECT EXPENSES
42 Survey Party
~ $85.0C
43 Spec. Survey Pady ~ Ouote C. TOTAL DIRECT LABOR $4,180.00 T&M
TOTAL BUDGET $4,180.00
(A+B+C)
PREPARED BY: FD DATE: 1/6/99
TOTAL HOURS ~ ~ APPROVED BY: FD DATE: 1/6/99
TOTAL DOLLARS $4,180.0~~ (Dept, Director) 04/o1~$
PROJECT WORK AUTHORIZATION PROJECT
NUMBER 15414 NUMBER 15414.54 MANAGER: Wilson Sanchez
TASKNAME: COUNTRY CLUB DRIVE IMPROVEMENTS - FINAL DESIGN PHASE DEPT. CODE: 05 PAGE2OF5
TASK I .OURLV PROPOSAL
CLASSIFICATION HOURS I RATHE D~OLLARS_ RELATED
Proposal PreparationI REIMBURSABLE EXPENSES: EST. COST PRINT NO.
02 Admire Asst. I $35.00 SUBCONSULTANT A $
04 Communit~ Liaison I $60.00 SUBCONSULTANT B
06 CADD Operator I SUBCONSULTANT C
07 Scientist II I ~ SUBCONSULTANT D
08 Economic/Financial AnaJyst I ~ PERMIT FEES
09 Scientist I
TRAVEL
121 I~G rephiCLandscapeDeSigner Architect II $60.00 EQUIPMENT/SUPPLIES
I PRINTS & GRAPHICS $1,000.00
14 Landscape Designer I ~6~.00
15 Planner (AICP) / ~ A. TOTAL REIMBURSABLE EXP $1,000.00
16 Associate Ptanner ~ $60.00
17 Project Engineer/Designer/ $65.00 $11,700.00 DIRECT EXPENSES:
18 Project Manag~er I $85.00 $3,400.00 SUBCONSULTANT A
19 ProfeSsional Engineer (_P.E.) $85.00 SUBCONSULTANT B
20 Prof. Land Surveyor (P.L.S. & Mapper) $75.00 SUBCONSULTANT C
21 Senior Project Manager 21 $120.00 $2,520.00 SUBCONSULTANT D
22 Senicr Member $175.00 BLUEPRINT/REPROS
23 Senior Project Engineer 30 $75.00 $2,250.00 PERMIT FEES
24 Project Manager II $95.00 __ MEALS
25 Technician II __ $60.00 -- EQUIPMENT/SUPPLIES
~l~ $105.00
29 Technician 1 $55.00
30 Tranaporta~tien Planner $65.00
32 Senior Field Representative $75.00 S. TOTAL DIRECT EXPENSES
42 Survey Party
__ ~ $85.00
~ Spec. Survey Party Quote C. TOTAL DIRECT LABOR $19,870.00 T&M
TOTAL BUDGET $20,870.00
(A+B+C)
PREPARED BY: WS DATE: 1/6/99
:TOTAL HOURS I I APPROVED BY: PRG DATE: 1/6/99
TOTAL DOLLAR~I $19,870.~ (Dept. Director) 04/01~6
PROJECT WORK AUTHORIZATION PROJECT
NUMBER 15414 NUMBER 15414.54 MANAGER: Wilson Sanchez
TASK NAME: COUNTRY CLUB DRIVE IMPROV~EMENTS - PERMITTING PHASE DEPT. CODE: 05 PAGE 3 OF 5
TASK / HOURLY PROPOSAL [
CLASSIFICATION HOURS/ RATE D~OLLAR~S RELATED
Proposal Preparation REIMBURSABLE EXPENSES: EST. COST PRINT NO.
02 Admln. Asst. $35.00 $280.00 SUBCONSULTANT A $
04 Communl~Lialson $60,00 __ SUBCONSULTANT B
06 CADD Operator $65.00 SUBCONSULTANT C
07 Scientist II $75.00 SUBCONSULTANT D
08 Economic/Financial Analyst $75.00 PERMIT FEES
09 Scientist I $60.00 TRAVEL
11 Graphic Designer $60.00__ EQUIPMENT/SUPPLIES
12 Landscape Architect R ~_~ $85.00 -- PRINTS&GRAPHICS $500.00
13 Field Representative $55.00
14 Landscape D~signer $65.00
15 Planner (AICP) $75.00: -- A. TOTAL REIMBURSABLE EXP $500.00
16 Associate Planner $60.0~
17 Project En~gineer/Designer $65.0{ $1,690.00 DIRECT EXPENSES:
~__ $85.0{ $1,530.00 SUBCONSULTANT A
19 Professional Engineer (?.E.) $85.0£ __ SUBCONSULTANT B
20 Prof. Land Su~e_~r (P.L.S. & M~ $75.0{ SUBCONSULTANT C
21 Senior Project Manager $120.0~ $480.0£ SUBCONSULTANT D
22 Senior Member $175.0C __ BLUEPRINT/REPROS
23 Senior Project Engineer $75.0£ PERMIT FEES
24 Project Manager II $95.0(; MEALS
25 Technician 11 $60.0(; EQUIPMENT/SUPPLIES
26 Project Mana_~ger III $105,0C
129 Technician I $55.0C
30 Transportation Planner $65.0~
32 Senior Field Representative $75.00 B. TOTAL DIRECT EXPENSES
42 Survey Parly $85.00
43 Spec. Sur~y Party "Quote C. TOTAL DIRECT LABOR $3,980.00 T&M
TOTAL BUDGET $4,480.00
(A+B+C)
PREPARED BY: WS DATE: 1/6/99
TOTAL HOURS ~ ~ APPROVED BY: PRG DATE: 1/6/99
TOTAL DOLLARS~ $3,980.0~0 (Dept, Director) 04~01/96
LNUMBER 15414 NUMBER 15414.54 MANAGER: Wilson Sanchez [~~ ~,'~I~c{SUF~L:~,O~' '?'
TASK NAME: COUNTRY CLUB DRIVE IMPROVEMENTS - BIDDING SERVICES DEPT. CODE: 05 PAGE 4 OF 5
CLASSIFICATION __ -- DOLLARS RELATED
Proposal Preparation REIMBURSABLE EXPENSES: EST. COST PRINT NO.
02 Admin. Asst. SUBCONSULTANT A $
04 Communi~ Liaison __ ~ $60.00 SUBCONSULTANT B
06 CADD Operator ~ ~ SUBCONSULTANT C
07 Scientist II ~ $75.00 SUBCONSULTANT D
08 EconomicJFinencial Analyst ~ ~O0 PERMIT FEES
09 Scientist I ~ ~ TRAVEL
11 Graphic Designer ~ $60.00 EQUIPMENT/SUPPLIES
12 Lendsc~ape Architect R~)~ ~ -- $8~.~ PRINTS & GRAPHICS
13 Field Representetive ~ ~
14 Landscape Designer ~ ~o0
15 Planner (AICP) ~ ~ A. TOTAL REIMBURSABLE EXP
16 Associate Planner ~ ~
17 Pro~ct Engineer/Designer ~ ~ $520.00 DIRECT EXPENSES:
18 P~roject Manager I ~ ~ $1,700.00 SUBCONSULTANT A
19 Professional Engineer (P.E.) ~ ~ SUBCONSULTANT B
20 Prof. Land Surveyor (~P.L.S. & Mappe~) ~ ~ - SUBCONSULTANT C
21 Senior Project Manager ~ ~ $720.0~ SUBCONSULTANT D
22 Senior Member __~ ~ BLUEPRINT/REPROS
23 Senior Project Engineer ~ ~ ~ PERMIT FEES
24 Project Uana~ger II ~ ~O0 MEALS
25 Teshalclen II ~ ~ EQUIPMENT/SUPPLIES
30 Transpodati~ Planner ~ ~
32 Senior Field Representative ~ ~ B. TOTAL DIRECT EXPENSES
42 Survey Party ~ ~
43 Spec. Survey Party ~1~ Quo~te C. TOTAL DIRECT LABOR $3,690.00 T&M
TOTAL BUDGET $3,690.00
(A+B+C)
PREPARED BY: WS DATE: 1/6/99
TOTAL HOURS ~ ~ APPROVED BY: PRG DATE: 1/6/99
TOTAL DOLLARS $3,690.00 (Dept. Director) 04/Ol/96
PROJECT WORK AUTHORIZATION PROJECT
NUMBER 15414 NUMBER 15414.54 MANAGER: Wilson Sanchez
TASK NAME: COUNTRY CLUS DRIVE IMPROVEMENTS - CQNSTRUCTION PHASE DEPT. CODE: 05 PAGE 5 OF 5
TASK / HOURLY PROPOSAL
CLASSIFICATION HOURS
RATE DOLLARS RELATED
Proposal Preparatio~ ~ REIMBURSABLE EXPENSES: EST. COST PRINT NO.
02 Admin. Asst. LB $35.00 SUBCONSULTANT A $
04 Communi~Llalson q $60.00 SUBCONSULTANT S
06 CADD Operatort $65.00 SUBCONSULTANT C
07 Scientist II $75.00 SUBCONSULTANT D
08 Economic/Financial Analyst $75.00 PERMIT FEES
09 Scientist I
$60.00 TRAVEL $500.00
11 Grephic Designer ~ $60.00 EQUIPMENT/SUPPLIES
12 La~dsca[3e Architect (RLA)/ $85.00 PRINTS & GRAPHICS $500.00
13 Field Representative __ $55.00
14 Landscape Designer ~ $65.00
15 Planner (AICP) __ ~ $75.00 A. TOTAL REIMBURSABLE EXP $1,000.00
1~6 _Asscciate Planner $60.00
17 Project Engineer/Designer ~ $65.00 DIRECT EXPENSES:
1~8~1/ $85.00 $1,360.00 SUBCONSULTANT A
19 Professional Engineer (P.E.) $85.00 SUBCONSULTANT B
20 Prof. Land Surveyor (P.L.S. & Mepper~ $75.00 SUBCONSULTANT C
21 Senior Project Manager $120.00 $720.00 SUBCONSULTANT D
22 Senior Member $175.00 BLUEPRINT/REPROS
23 Senior Project Engineer __~. $75.00 $3,225.00 PERMIT FEES
24 Project Manager III $95.00 MEALS
25 Technician II $60.00 EQUIPMENT/SUPPLIES
~ $1o5.0(
29 Technician I $55.0(
30 Tr~sportation Planner $65.0(
32 Senior Field Representative $75.0( $6,750.00 B. TOTAL DIRECT EXPENSES
4~2 Survey Party $85.0~( __
43 Spec. Survey Party Quote C. TOTAL DIRECT LABOR $12,055.00 T&M
TOTAL BUDGET $13,055.00
_ (A+B+C)
PREPARED BY: WS DATE: 1/6/99
TOTAL HOURS ~ APPROVED BY; PRG DATE: 1/6/99
TOTAL DOLLARS $12.055.0~ (Dept. Director) 04/0~/96
O'LI~A RYD F$ii:NA$$ O¢IATE$ P.A.
LA~SCAP~ ARCHtTECTURE LAND ~ANNING
URBAN DESIGN GRAPHIC DESIGN ]~tlaI~' 5, 1999
Mr. Wilson Sanchez~ P.E.
Project Manager -
Keith & Sctmars, P.A.
6500 North Andrews Avenue
Ft,'Lauderdale, Florida 33309-2132
Re: 'Safety Improvements for Country Club Drive
AventUra, Florida
Dear Sanchez:
Puxs.u, am to our rec, ent discussion, the fei/owing is an outline of professional laridslc0.pe arcNtectur~l '
se~c~: for :tl~e:imstallaiion of five (5) pedestrian'.ero.~swalks and for realigning, walki~va~,s and Side~valk
approaches at the major driveways, located at the abov~ referenced project. These services will in"ciude
coordination with Project Electrical Engineer regarding the itlmnination of the jogging path:
A) Design Ph~e
1): Prepare file required landscape and h-rigation plans.
2) . Prepare a Statement of Probable Construction Cost
B) Bidding Phase
1) Attend pre-Nd conference.
2) ' Respond to bidder inquires.
3) Review landscape and irrigation competitive bids.
C) Construction Administration Phase - Perform periodic observations of the landscape
and irrigation installation.
Our fee For these professional services will be as foilows:
CompleEion of hem 'A':- Design Phase $ 8,600.00
Corhpletion of Rem 'B' - Bidding Phase $ 1,000.00
Completion of Item 'C' - Construction Adn~'fistration Phase $ 2,600.00
Total $t2,200.00
OAK PLAZA PROFES5iONAL CENTER 8525 S,'¢L 92ND STRE-ZT, SUITE C11 MIAMI, FLORIO~t 33156 (3051 596-B096[ - : ,
MEMBERS OF THE AMERICAN SOCi~:TY OF LANDSCAP~ ARCHITECTS
January 5, 1999
Mr. Wilson Sanchez-
Keith and Scllnars, P.A.
6500 N. Andrews Ave
Fort Lauderdale, FL 33309-2132
Re: West Country Club Drixre Walkway Lighting
City of Aventura, FL
Dear Mt'. Sanchez:
We are pleased to submit our proposal for electrical engineering services for the above project.
Our services shall include the following:
I. Design
1. Evaluation and recommendation of fi. xmre selection.
2. Completed tracings of drawings for the work, covering all phases of mu: design, in
accordm~ce with a format determh~ed by you.
3. Photometric evaluation.
4. Final project specifications.
5. Coordination with FP&L for electric service requirements.
Final cost estimate for the work performed m~der tiffs a~eement. Attend
meetings to answer questions relevant to our design.
12. Construction
BEC ;vill make available project representative to assist in the evaluation and
recommendation of bids subm;,tted by approved contractors.
2101 ~l. ANDREWS AVENUE, SUITE 100, FORT t_AUDERDAI..E, FLORIDA 33311
(954) 564-3111 FAX: (95.4.) 564-3040
Mr. Wilsou Sanchez 2 January 5, 1999
Review and approve (or take other appropriate action in respect of) Shop
Drawings and samples, the results of tests and inspections and other data which _
each Contractor is required to submit, but only for conformance with the design
concept of the Project and compliance with the information given in tile Contract
Documents (but such review and approval or other action shall not exceed to
means, methods, sequences, techniques or procedures of construction or to safety
preca-utions and programs incident thereto)i and receive and review (for general
content as required by the Specffications) maintenance and operating schedule
and instruction, guarantees, bonds and certificates of inspection which are to be
assembled by Conlzactor(s) is in accordance with the Contract Documents.
3.
Issue all instructions of OWNER to Contractor(s); issue necessary interpretations
and clarifications of the Contract Documents; have authority, as OWNER's
representative to require special inspection or testing of the work; act as initial
interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work thereunder, and make decisions onall claims of
OWNER and ContraCtor(s) relating to the acceptability of'the WOrk or the
interpretation of the requirements of the Contract Documents pertaining to the
execution and progress of the work. The ENGINEER shall render all .
interpretations or decisions in good faith and in accordance with the requirements
of the Contract Documents.
4.
Make visits to the site at periods appropriate to the various stages of construction
to observe, as an experienced and qualified professional, the progress and quality
of the executed work of Contractor(s) and to det:J'a~ine in general if such work is
proceeding in accordance with the Contract Documents. Prepare trip reports to
document observations made during these inspections. ENGINEER shall not be
responsible for the means, methods, techniques, sequences or procedures of
construction selected by Contractor(s) or the safety precautions and programs
incident to the work of Contractor(s). It is understood that BEC will not be
performing detailed quality control and inspection services such as checking the
installation of conduits for conformity with the electrical drawings and
appropriate manufacturer's shop drawings. ENGINEER's efforts will be directed
toward providing a greater de~ree of confidence for OWNER that the completed
work of Contractor(s) will conform to the Contract Drawings, hut ENGIXqEER
shall not be responsible for the failure of Contractor(s) to perform the work in
accordance with the Contract Drawings, During such visits and on the basis of
Mr. Wilson Sanchez 3 January 5, 1999
on-site observations, ENGINEER shall keep OWNER informed of the progress of
the work, shall endeavor to guard OWNER against defects and deficiencies in
such work and may disapprove or reject work failing to conform to the Contract
Documents.
BEC will make available a project representative to visit the construction site on a
periodic basis during project milestones and critical work. BEC reserves the right
to rcq~uest additional compensation should construction extend beyond *.he
Substantial and/or Final Acceptance periods except for delays resulting fi'om acts
or omissions of the Consultant.
Our scope of services shall include the walkway lighting design on West Country Club Drive, an
overall length of approximately 2.3 miles. Our design shall also include the design for up to two
(2) pedesu-ian crossiugs; location to be dctermLned by the City. Our fee for this work sb. all be
$19,000.00, payable as follows:
When Plans are 20% Complete $ 2,700,00
When Pierre are 50% Complete $ 4,050.00
When Plans are 80% Complete $ 4,050.00
When Plans are 100% Complete $ 2,700.00
Construction Phase - Billed per percent of
construction completeness $ 5,500.00
Very truly yours,
ACCEPTED .DATE
F2149gDO.wpd
Mr. Wilson Sanchez, P.E.
Jmlu,'u'y 5, 1999
Page two
Reimbursable expenses, such as but not limited to, blueprimmg, reproductions, computer plots, Federal
Express/courier expenses, and long distance communications will be additional and will be invoiced for
al our cost. We estimate that Incidental Expenses will be approximately $600.00.
Please let me know if you require any additional information.
Very truly your_s,
O'LEARY DESIGN ASSOCIATES, PA
WILLIAM A. O'LEARY, FASL~A
WAO/cas