97-059 RESOLUTION NO. 97-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED AGREEMENT
BETWEEN THE CITY OF AVENTURA AND METROPOLITAN
DADE COUNTY TO PROVIDE A COMMUNITY DRUG &
CRIME PREVENTION PROGRAM; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized on behalf of the City of
Aventura to execute and otherwise enter into that certain Agreement between Metropolitan
Dade County and the City of Aventura to provide a Community Drug & Crime Prevention
Program in substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to do all things necessary and
expedient in order to effectuate the execution of the attached Agreement described in
Section 1 above, and to carry out the aims of this Resolution.
.Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Councilmember Rogers-Libert, who moved
its adoption. The motion was seconded by Councilmember Berger, and upon being put to a
vote, the vote was as follows:
Councilmember Arthur Berger yes
Counciimember Jay R. Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Patricia Rogers-Libert yes
Resolution No. 97-5._.~
Page 2
Vice Mayor Jeffrey M. Pedow yes
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this '16th day of September, '1997.
,z~R'l~l~-i. ~I~'D~R, MAYOR
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
EMSAms
METROPOLITAN DADE COUNTY
This Agreement, made and entered into this ~/~) day oi%~d ~. 1997, by and
between Metropolitan Dade County, a political subdivision of thc State of Florida bereinaf~er
referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT
and the CITY OF AVENTURA located in Dada County, Florida hereinafter referred to as the
"PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall
provide a COMMUNITY DRUG & CRIME PREVENTION PROGRAM.
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER% governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Commurdty Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Metropolitan Dade County and being duly
executed by both parties, whichever is later, and
Page 1 of 11
WHEREAS, the COLrNTY is desirous of supporting an expansion of the services
provided by the COMMUNITY DRUG & CRIME PREVENTION PROGRAM by providing a
portion of the federal funds awarded to Dade County to the COMMUNITY DRUG & CRIME
PREVENTION PROGRAM and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for COMMUNITY DRUG & CRIME PREVENTION PROGRAM as an
allowable activity under the ACT, and
WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the mutual covenants recorded herein,
the parties hereto intend'rog to be legally bound, agree as follows:
I. ~ The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Atlachment A.
II. ~. The effective term of this Agreement shall be from October 1,
1997 through September 30, 1998.
III. ~. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $ 7.396. The
breakdown of this amount by budget category is included in the budget schedule found in
Atlnshment B of this Agreemem. Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be pmportiunately reduced at the option
of the County.
IV. CASH MATCH REOIJIREMENT. The PROVIDER shall maintain sufficient
financial resources to meet the expenses incurred during the period between the provision of
services and payment by the COIJNTY, including the required 25% Cash Match, and provide
ail equipment and supplies required for the provision of services.
Page 2 of 11
V. REOUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. l~eouirements of the Anti-Dine Abuse Act. The PROVIDER agrees to abide by ail
of the requirements of the Ami-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and ail laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B..a~J,0,0.Lalllia~ The PROVIDER agrees that funds received under this Agreement shail
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring
that services are provided by thc same porson whenever possible and, if not, by a qualified
replacement when necessary.
VII. PROGRAM CONTACT. Designate a conlract coordinator who shall be responsible
for 1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2)
whenever the COUNTY so requests, meeting with County staffto review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. Any PROVIDER shall indemnify and
hold harrniess the COUNTY and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
COUNTY or its officers, employees, agenta or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the PROVIDER or its employees,
agents, servants, partners, principals or subcontractors. PROVIDER shall pay all claims and
losses in connection therewith and shall investigate and defend all claims, suits or actions of any
kind or nature in the name of the COUNTY, where applicable including appellate proceedings,
and shall pay all costs, judgments, and atlomey's fees which may issue thereon. Provided,
however, this hidenmification shall only be to the extent and within the limitatiuns of Section
768.28 Fla Stat., subject to the provisions of that Statute whereby the PROVIDER shall not be
held liable to pay a personal injury or property damage claim or judgment by any one person
which exceeds the sam of $100,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgment paid by the PROVIDER arising out of the same
incident or occurrence, exceed the sum of $200,000 from any and ail personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence
of the PROVIDER.
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IX. IlSk~LRABII2~ As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall
be construed to extend any party's liability beyond that provided in section 768.28, Florida
Statutes.
X. LICENSURE AND CERTIFICATION. Ensure that all other licensed professionals
providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have
appropriate training and experience in the field in which he/she practices and abide by all
applicable State and Federal laws and regulations and ethical standards censistent with those
established for his/her profession. Ignorance on the part of the PROVIDER shall in no way
relieve it from any of its responsibilities in this regard.
XI. ~. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XlI. ~ The PROVIDER agrees to abide by Chapter l lA, AtliclelVofthe
Code of Metropolitan Dada County ("County Code"), as amended, which pmhibits
discrimination in employment; Title VII of the Civil RIghts Act of 1968, as amended, which
prohibits discrimination in employment and public accommodation; the Age Discrimination Act
of 1975, 42 U.S.C. as amended, which prohibits discrimination in employment because of age;
Section 504 of the Rehahilitation Act of 1973, 29 U.S.C. Sect. 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42, U.S.C.
Sect. 12103 et. seq., which prohibits discrimination in employment and accommodation because
of disability.
It is expressly understood that upon receipt of evidance of discrimination under any of these
laws, the County shall have the right to terminate this Agreement. It is further understood that
the PROVIDER must submit an affidavit attesting that it is not in violation of the Americans
with Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. Sect. 1612, and
the Fair Hous'mg Act, 42 U.S.C. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or
other £n'm affiliated with or related to the PROVIDER, is found by the responsible enforcement
agency, the Courts or the County to be in violation of these Acts, the County will conduct no
further business with the PROVIDER. Any contract entered into based upon a false affidavit
shall be voidable by the County. If the PROVIDER violates any of the Acts during the term of
any contract the PROVIDER has with the County, such contract shall be voidable by the County,
even if the PROVIDER was not in violation at the time it submitted its affidavit.
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XIII. ~ Notice under this Agreement shall be suffiaient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COUNTY:
Metropolitan Dade County
Department of Justice System Support
175 NW 1st Avenue, Suite 1730
Miami, Florida 33128
Attention: Susan Windmiller
If to the PROVIDER: AVENTURA
Aventura Police Department
2960 Aventura Boulevard
Aventura, FL 331 gO
Attention: Chief Thomas E. Ribel
X1V. ~ BothpartiesagreethatthisAgreemantreeoguizestheantunomyofand
stipulates or implies no affiliation between the con~'eefing parties. It is expressly understood and
intended that the Provider is unly a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement
if the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the fight to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of snspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's
fees;
Page 5 of 11
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving
written notice to the provider of such termination and specifying the effective date
thereof at least five (5) days before the effective date of such termination. The
COUNTY may terminate or cancel any other contracts which such entity has with
the county. Such entity shall be responsible for all direct or indirect costs
associated with such termination or cancellation, including attorney% fees. Any
entity who attempts to meet is contraetaal obligations with the county through
fi'and, misrepresentation or material misstatement may be debarred fxom coanty
contracting for up to five (5) years.
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C. ~ Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
X-WI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such
intent to terminate.
XVII. pRQ~IECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. ~ Funds may be shined between approved line items, not to exceed
fit~een percent (15%) of the total budget, without a written amendment. Variances greater than
fif~cen percent (15%) in any line approved line item shall require a written amendment approved
by the Department.
B. Rec~tmeFunds. At the conclusion ofthe third quntter and upon submission ofthe
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S
Year-To-Data expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program opomtions must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
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3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
mount for use in another program, without a formal amendment process.
C. payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Atlachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis,
as stated in Section XIX. B.1. The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachmant C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1998.
D. The PROVIDER agrees to mail all invoices to the address listed above, Section X/II.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIII. INVENTORY - CAPITAL EOIJIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of fands for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. ~ Careful sereenlng should take place before acquiring property in
order to ensure that it is needed with particular cousidaretion given to whether equipment already
in the possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. The COUNTY must ensure that the screening referenced above takes place and
that the PROVIDER has an effective system for property management. The PROVIDER is
hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an
adequate property management system, project costs associated with the acquisition of the
property may be disallowed.
C. Loss. Damage or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
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E. ~ The PROVIDER proc~lures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
tbe following requirements: 1. Property records must be maintained which include dascriptiun of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use end eundition of the
property, disposition data including the date of disposal and sale price; 2. a physical inventory of
the property most be taken end the results reconciled with the property records at least once
every 2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss,
damage or theft of the property. Any loss, damage, or theft shall be investigated by the
PROVIDER as appropriate; 4. adequate maintenance procedures must exist to keep the property
in good condition; and 5. if the PROVIDER is authorized or required to sell the property, proper
sales procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, end real property shall be retained for a period of 3 years from the date of the
disposition or replacement or transfer at the discretion of the COUNTY. If eny litigation, claim,
or audit is started before the expiration of the 3 year period, the records shall be retained until all
litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EVALUATION
~ The PROVIDER shall keep records of program services in
suffialent detail to provide eny reports which may be requested by the COUNTY.
A. Records. Ail program records wilt be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In aceordence with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The narens of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services end activities end the names of program parti~lpants
in attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. ' ' As to required reports, the PROVIDER shall:
1. Ouarterly Pro_iect Performence Re_~rt and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Justice System Support by Jenuary 15,
April 15, July 15, end October 15, 1998 covering the Agreement activity for the previous quarter.
The Quarterly Project Performance Report end Invoice shall be submitted in the format end
using the form attached hereto as Attachment C.
2. ~ The PROVIDER shall submit en ANNUAL
PROJECT REPORT to the Department of Justice System Support for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Aimchment D. The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report end Invoice by October 15, 1998.
3. l)~r~lllll~ The PROVIDER shall submit other reports as may
be required by the Departmem of Justice System Support during the program year.
Page8 ofll
C. Changes to Reportine Reanirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. ~ Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all finanaiai records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be neceasary to facilitate a
financial/program audit when deemed necessary by the COUNTY to ensure compliance with
applicable accounting and fmaneiai standards.
E. Evaluatinn Studies. PROVIDER agrees to participate in evaiuation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include aecass to PROVIDER% premises and
records.
A. Tltis Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision oftbe services described in
AOachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, d~ecfives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. Ail reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of
this Agreement shall become the property of the COUNTY without restriction, reservation or
limitatiun of their use and shall be made available to the COUNTY by the PROVIDER at any
time upon request by the COUNTY. Upon eompletiun of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. ~ The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreemant shall be Dada County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be
valid when they have been reduced to writing, duly approved and signed by both parties and
atlached to the original of this Agreement.
Page 9 of 11
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more then fi~een percent (l 5%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
0. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Melropolitan Dade Cotmty. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
This program was supported by a grant awarded to Metro-Dade County
Department of Justice System Support, State of Florida Department of
Community Affairs and U.S. Department of Justice, Bureau of Justice Assistance
(BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-centraets, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that all sub-conWaetors or assignees shall be governed by
the terms and conditions of this Agreement.
I. Total of AereementJSeverabilitv of Provisions. The ten (I 0) page Agreement
with its attachments as referenced below contain all the terms end conditions agreed upon by the
parties:
Attachment A: Agreement Program Review (Senpe of Services)
Attachment B: Agreement Program Budget
Attachment C: Quarterly Project Performance Report & Invoice
Attachment D: Annual Project Report
Attachment E. Metro-Dude County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. Ifeny provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requ'nement of applicable law.
Page 10 ofll
IN WITNESS WHEREOF, the parties hereto have caused this A~eement to be executed
by their respective and duly authorized officers, the day and yeox first above written.
Signature Title
Name (typed)
ATTEST:
By: _x By:
(Corporate Seal)
ATTEST: .o~°~'~/'$~"~IVIETRoPoLITAN DADE COUNTY, .FLORIDA
HARVEY RUVlN, CLEP~o. ~ It{~°v_~: }~l ~ /
/ ~ M~ge~
Page 11 of 11
SUMMARY OF ATTACHMENTS
ATTACHMENT A Agreement Program Narrative - Scope of Service
ATTACHMENT B Agreement Budget - Program Budget
ATTACHMENT C Quarterly Program Performance Report and Invoice
ATTACHMENT D A~mual Project Report
ATTACHMENT E Metro-Dade County AIT~davits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM NARRATIVE
Jurisdiction Name: AVENTURA Contact Person: Chief Thomas E.
Ribel
Address: 2960 Aventura Boulevard, Aventura, FL 33180 466-8966 PH -- 466-8990 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/01/97 -- 09/30/98
Program Name: COMMUNITY DRUG & CRIME pREVENTION Target Population: City Residents
Reverse 911 Guardian
problem Identifieatlon
The City of Aventura is a newly formed city, having been created in 1995. This program year, FY97-98, wilI be
its second year in operation as a chartered municipality and implementing a crime & drag prevention program
support in part by Byrne Grant funds.
Previous Activities in this Purnose Area/Unmet Needs
As a new city which is quite literally just beginning, there are a wide variety of drag and crime prevention
identified needs. While it is certainly not possible to address all of tbese needs with the allocation the city
receives from this grant, what it can do is to begin to develop a long range community prevention plan and
de~ermine how these funds may be used to achieve some of the plan goals.
Preliminary discussions with the new mayor, city manager and police chief indicated that basic crlrae
prevention information is an important place to begin i.e. programming which addresses city residents' feelings
of safety and security by providing information on how they can protect themselves and how the city can serve
them. The new police department is in the process of developing a city-wide prevention program with the plans
to staffit with a prevention police officer.
Based upon 1990 US Census data, the city has a population of 15,384. 98% of the residents are white; 31% are
between the ages of 35 to 64 and 51% are over 65 years of age. 77% of the residents live in buildings have more
than 5 units in them. The city is bounded on the east by the intercoastal, the west by the FEC Railroad, south to
i75th street (north side of canal) and north to the Dede/Broward county tine. In addition, the citizens reside
primarily in condominiums, having approximately 60 condominium associations in the city.
As a new city, there are many basic services to develop and implement. The City of Aventura, however, also
recognizes its responsibility to develop and implement a drug and crime prevention plan. While the basic
structures of a city are under development, some of the most important issues that concern the residents are those
of safcty and crime prevention. In developing a prevention program appropriate to this community with over
51% of the citizens over age 65 and 77% living in condominiums, checking on the welfare and safety of citizens
and getting important crime, safety, or emergency information to citizens in a timely and efficient manner are
critical. To accomplish these tasks as a new city are challenging. Therefore, it has been determined that the very
best use of tbese grant funds is to purchase the Reverse 911 System. This computer information system may be
used by the police department to be programmed and address a variety of prevention information needs as
follows:
the system may be programmed to contact daily, every citizen who lives alone. A read-out of all
contacts made can be printed and follow-up in person contacts may be made by police officers;
prevention meetings scheduled for various buildings may be announced selectively by the
information system directly to those residents;
in the event of a natural disaster or other emergency, bulletins for safety, evacuation or other
emergency management measures may be announced;
as follow-up to crime data analysis, bulletins may be announced to citizens regarding prevention
measures against certain crime trends monitored by police;
other security cheeks and safety tips may be selectively announced as it becomes necessary.
As part of the long term plan for the Reverse 911 system, the police department will implement this system,
including the information program, conduct staff mining, provide citizen information, education, registration,
follow-up, and system tracking.
year One Activities (1996-97~
The new police department is budgeted to have a sworn staffof45 officers. At the time of application, there are
39 officers on board. It is planned that the department will be fully staffed by July 1, 1997.
The current status of the reverse 911 system is:
the system was installed on March 17, 1997;
System training occurred on march 26, 27 & 28;
pilot program to test the system will be implemented at Medwise, an area medical provider of outpatient
geriatric services. About 20 patients will be registered with the system. A series of pilots tests will
occur for different kinds of messagns. The test group will be eldafly residents who are either shut-ins or
have some ailment.
Registration for the Reverse 911 system have occurred at:
Point East Condominiums (approximately 1,700 residents).
Admirals Port, estimated at 800 residents
Commodore Plaza Condominium about 1,500 residents
Currently, at least 2 meetings a month will be conducted at various condominium associations for the purpose of
registering eligible residents. A short-term goal is to secure registration for 100 residents. The system is
designed to handle about 450 calls per hour and therefore the long term goal is primarily dependent on the
successful implementation of the overall city-wide prevention program.
Year Two ReauesffPlanned Activities (1997-98~
A full time prevention officer will implement the city-side prevention program. The prevention program will
provide services to residents and businesses. Responsibility for the Reverse 911 System will be the
responsibility of the prevention officer. It is planned that in year two (FY98), the system usagn will expand to
provide messages as follows: crime prevention and other safety meetings, emergency/hurricane preparedness,
evacuation, shelter location, and a variety of other critical information i.e. chemical spill in area, missing
child/adult, criminal activity which may require special safety/security measures, or other information that would
be helpful in this community.
As the police department in this new municipality becomes a stable organization its prevention program will
continue to be developed. Prevention meetings will be conducted both to explain to citizens what the Reverse
911 System is and how it benefits them, and also for the purpose of beginning other crime prevention activities
in this new municipality.
Jurisdiction Name: AVENTURA Contact Person: Chief Thomas E.
Ribel
Address: 2960 Aventura Boulevard, Aventura, FL 33180 466-8966 PH -- 466-8990 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/01/97 -- 09/30/98
Program Name: COMMUNITY DRUG & CRIME PREVENTION Target Population: City Residents
Reverse 911 Guardian
Proposed Activities Planned Measures Monitoring Plan
4.A. 15. To have law Maintenance of Reverse 911 Invoices for equipment purchased
enforcement create 1 gystem Mth grant funds and payroll
neighborhood group during the records
grant period. [h~rchase of computer system to
be used in Documentation which supports
4.A.16 To conduct 24 trackln g/monitoring~repor ting for police stmTtraluing on
neighborhood prevention the 911 System and to implement implementing the Reverse 911
meetings conducted with law ~ther activities of the new System
enforcement agencies, revention program
Documentation which supports
4.A.16' To track the Reverse 911 informing the citizens of
system and its usage (i.e. Aventura of the new Crime
categories of messages/calls, Prevention Program
number made, etc.)
l'racking documents for system
Purchase, implementation, police usage (calls, types of information
staff training, of a Reverse 911 etc.)
information system.
Meeting announcements,
Community information program attendance records, etc.
to inform the citizens of Aventur~
of this new crime prevention
program and service.
hief Thomas E. Ribel, APD Susan Windmiller, DJSS
CONI'RACTS WILL BE AWARDED UPON SUBMISSION OF 'IHIS
COMPLETED FORM.
PROGRAM INFORMATION FOR THE CITY OF: AVENTURA
COMMUNITY DRUG & CRIME PREVENTION
Program Name: (R911 GUARDIAN)
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Conta~ Person: CHIEF THOMAS E. RIBEL
Phone & FAX: 466-8966 FAX: 466-89~0
Names ofProgxam Staff: MR. CHARLES SEUBERT
MS. TA~CI SAVILLE
Program Start Date: 10-1-97
Program End Date: 09-31-98
Day (s) and Hours of Program VARIABLE
Program Location
Name: AVENTDRA POLICE DEPARTMENT
Address: 2960 AVENTURA BOULEVARD, AVENTURA, FL 33180
Phone: 466-8966
PROGRAM INFORMATION FOR THE CITY OF: A
Program Schedule
For each date a session/meeting is budgeted, list the DATE and the
DESCRIPTION OF MEETING ACTI~I'IY';
The first date to be recorded is the same as the START DATE, the final date to
be recorded is the same as the END DATE;
DESCRIPTION OF IVIEETING ACTIVIT '~ may include curriculum plans,
meeting club topics, guest speaker presentations, athletic team practice and game
schedule, special events like Red Ribbon Day, field trips, crime watch meeting
schedule and meeting plans, etc.
Use as many cepies of this page as may be necessary.
Date Description of Meeting Activity
NTHLY 10/15 CONDOMINIUM CRI24E PREVENTIOH & Rgll REGISTI~ATION MEETIHG,
LOCATION TBA
10/30 S/A
A MINIMI~ OF 2 MEETINGS PER MONTH EVERY MONTH WILL BE CONDUCTED AT
CONDOMINIUMS FOR THE ENTIRE PROGRAM YEAR.
ILY DAILY CHECK OF REGISTERED R911 MEMBERS BY COMPUTERIZED CALLING SYSTEM. ADD
NEW MEMBERS AS NEEDED. CHANGE CALLING PARA~TERS EORMEMBERS AS NEEDED.
CHECK ON WELFARE OF MEMBERS WHO DO NOT RESPOND TO CALLING SYSTEM.
CALL NEIGHBORHOODS, AS NEEDED TO DISSEMINATE CP INFO,ISSUE WARNINGS AND ALERTS.
ATTACHMENT B
Agreement Budget - Program Budget
FY98 Grant Calendar
Drug Control and System Improvement Grant Program
2alendar Date Activity
k%ar
1997 August 26 All jurisdictions submit Approval of Program Plan FY98
(Approve program objectives and budget for conlmet)
Submit Program Information Form and Schedule of Activities
October 1, 1997 through September 30, 1998)
September 30 End Date, Fiscal.Year 1997
All payroll end purchases to be paid FY97 must be documented
concluding on September 30, 1997
October 1 Contract award meeting, all jurisdictions
Review contract end reporting requirements
Start Date, Fiscal Year 1998
All payroll and purchases to be paid FY98 must be documented
beginning with October 1, 1997
October 17 FY97 Final Report Due
Annual Report and Final Invoice
Note: Applies only to jurisdiedons under contract dining FY97
1998 January 15 First Quarter Report Due
Quarterly Project Performance Report and Invoice
(For period ofOcteber I through Decomber 31, 1997)
Note: Payment cen be processed only with fully executed contract and
aecompenying council resolution returned to Metro-Dade County
Department of Justice System Support (JSS)
February - Maroh On-Site Monitoring enndocted by JSS staff, Jurisdiction Projects
April 1 Sign & Return "Certificate of Participatiun" for FY1999
Final year for Continuation Projects: Community Drug & Crime
Prevention, Law Enforcement & Gangs, Domestic/Family Violence,
GREAT
April 15 Second Quarter Report Due
Quarterly Project Performenco Report and Invoice
d:\9gGrant\Calndr9 8. Sam
May 1 FY99 Grant Application
Develop Program Objectives and Budget
July 15 Third Quarter Report Due
Quarterly Project Performance Report and Invoice
Final Opportunity to Amend FY98 Program to ensure full expenditure
of conlract (Jurisdictions review year-to-date expenditures in relation
to budget and remaining project activities)
August 15 Prepare for Close of Crrant Year, FY98
August 26 All jurisdictions submit Approval of Program Plan FY99
(Approve program objectives and budget for contract)
Submit Program Information Form and Schedule of Aedvities
(For period of October 1, 1998 through September 30, 1999)
September 30 End Date, Fiscal Year 1998
All payroll and purchases to be paid FY98 must be documented
concluding on September 30, 1998
October 1 Contract award meeting, aH jurisdictions
Review contract and reporting requirements
Start Date, Fiscal Year 1999
All payroll and purchases to be paid FY99 must be documented
beginning with October 1, 1998
October 18 FY98 Final Report Due
Annual Report and Final Invoice
d:\98Gram\Calndr98.Smn
Summary of FY98 Projects - Drug Control System Improvement Formula Grant Program*
Jurisdiction/program Area Total Federal Local
Award Funds Match
Aventura
Community Drugs & Crime Prevention $9,861 $7,396 $2,465
In this new city, wflere 51% of the citizes are over age 65, the issues of crime prevention and public safety
are critical. Grant funds will allow for the pumhase and maintenance of a Reverse 911 Guardian system. This
assists chine prevention in a number of ways: the system can be programmed to contact citizens on
a wide variety of cdme issues, cdme watch meetings, emergency evauabon alerts, contact of eldedy
shut-ins, safety bulletins, alerts as follow-up to current chme trends.
Bay Harbor Islands
Community Drugs & Crime Prevention $3,072 $2,304 $768
This community plans to develop a child identification program to include providing parents of children
enrolled in school with a packet of secutity information, child's photo and fingerpdnta. Additionally, a database
will be established and maintained which includes child information and scanned photos.
Biscayne Park
Community Drugs & Crime Prevention $1,997 $1,498 $499
This community will enhance their citizens cdme watch program. Meetings will ho conducted with d~izens and
police. Also, a mobile crime watch with citizens assisting police patrolling neighborhoods and contacting
police via cellutar phones. Grant funds allow for materials for a chine watch pregram, signs, and air time on the
cellular phones.
El Portal
Community Drugs & Crime Prevention $1,631 $1,223 $408
E~ Portal Police Department will establish a conflict resolution program in partnership with students and faculty
at Horace Mann Middle School. Grant funds will provide for a cam corder to tape role plays at beginning and end of
training and other program matedals.
Florida City
Community Drugs & Crime Prevention $3,843 $2,882 $961
Establish a Citizens Cdme Watch in a targeted section of City with most serious cdme and drug problems.
Also, will support the new Community Police Officer fo conduct prevention meetings, inspections, etc.
Will serve about 200 households, in addition, a youth program has started with sen, Ices in target
neighborhoods after schoof, teacher planning days, and with other special events for holidays.
Grant funds provide support for the youth program and cdme watch activities.
Golden Beach
Community Drugs & Crime Prevention $507 $380 $127
This community wilt begin a drug and crime prevention program meeting with the community on a regular
basis and providing special programs at schools in the area. Grant funds provide support for materials
to implement this program.
09/22/97, PROJSUM.WK4
Summary of FY98 Projects - Drug Control System Improvement Formula Grant Program*
Jurisdiction/Program Area Total Federal Local
Award Funds Match
Hialeah
Hialeah has directed all services on this grant to residents in Sector 5 (HPD sector), a densely populated
area of the city with increasing c~me.
Community Drugs & Cdme Prevention $9,680 $7,260 $2,420
Ti3is prcgrem purchases slots for 22 children to affend an 8 week summer day camp sponsored by the YMCA.
The police department plays an active role in the summer program by conducting rap sessions on peer pressure,
conflict resolution, family relationships, communications, and substance abuse.
DomesticJFami[y Violence $45,050 $33,787 $11,263
As follow-up to domestic violence calls responded fo by HPD, a social worker provided
via agreement with Dada County Youth & Family Development will provide intervention,
referral, and counseling services to about 50 families. Also, prevention education programs
will be conducted for the community (about 2,000 rastdents). A strong relationship has been established
between the police, residents, the schools, churches, etc.
G.R.E.A.T. $5,500 $4,125 $1,375
Three officers certified to teach GREAT, a new gang/violence resistance prevention program will conduct
the program at Jose Marti Middle school for 9 classes, serving 360 students (9 weekly lessons).
Law Enforcement & Gangs (3 projects}
CADETS $18,101 $13,576 $4,525
This program will serve 10 at-risk youth, pit madly to develop their leadership skills, encourage them to
to complete their high school educations, poent them to careers in Law Enforcement, serve as role
models in a variety of programs/activities in the community.
Law Enforcement & Gangs
EPI & Conflict Resolution $26,204 $19,653 $6,551
The EPI component will serve about 36 et-risk youth in a roller hockey program for kids referred through
the Juvenile Altsmafive Sanction System. Structured meetings will be conducted along with community
service activities. 4 Community Police Ofitcem will be specially trained in CONFLICT RESOLUTION to assist in
their serving this target community.
Law Enforcement & Gangs
Gang Unit $20,000 $15,000 $5,000
The Gang Unit of the Hialeah Police Deparlment will be enhanced through increased investigation and special
details for gang abatement. Grant funds provide for laptops compnters, digital camera, and other technology that allows
the gang unit officers to have full access for Ioca~ and statewide information.
Hialeah Gardens
Community Drug & Crime Prevention $5,107 $3,830 $1,277
The city sponsored a sedes of events in celebration of Red Ribbon week, including decorating the city,
conducting several meetings for the general community by the D.A.R.E. officer, organ[zlog a parade
of students, faculty and parents from the elementaPj school. This city's events are coordinated with
the police department, public and private schools and local businesses.
09/22/97, PROJSUM.WK4
Summary of FY98 Projects - Drug Control System Improvement Formula Grant Program*
Jurisdiction/Program Ama Total Federal Local
Award Funds Match
Homestead
Community Drug & Crime Prevention $17,800 $13,350 $4,450
The Homestead Police Department opened a new Police Athletic League Recreation Center.
This facility provides athletic services Monday through Saturday, from 2:co pm to 10:00 pm. In addition,
after tutorials are conducted for students th complete homework as "admission" to uthlatic activities. Adult
programming is also available for referral services, classes, etc. Grant funds continue to support
new equipment for the vad~3us athletic programs, baseball, basketball, track & field, softball, etc.
Key Biscayne
Community Drug & Crime Prevention $5,867 $4,400 $1,467
^ community crime prevention program for residents and business has been developed and implemect~d
with grant funds, including the purchase of a computer, pdater, and suttware th custhm~e and produce
community specific prevention matarials, a youth chine prevention club, bicycle prevention program,
best citizen program in elementary schools, welcome wagon, Red Ribbon Week, meetings with security
directors of conodiminium associations, etc.
Miami
Law Enforcement & Gangs $237,515 $178,136 $59,379
This is a first time program, Gang Reduction and Sports Activities Program (G.R.A~S.P.), aimed at
gang members or gang wannabes. A series of physicat~y challenging act~,fiies with officers as partners
are planned, along with parent home visits, case management, and special events (attending Sporting
events). Activities include weekend long ROPES course, Shake-A-Leg Canoe trips, Wilderness Camping.
About 180 participants are expected to be served. A case manager conducts family visits and provides referral services.
Miami Beach
Community Drug & Crime Prevention $19,672 $14,754 $4,918
This is a community clean-up program to be provided for students at f'n/e Miami Beach Elementary Schools.
About 360 students will be served. Grant funds provide for officer participation and program materials.
Law Enfor(~ment & Gangs $41,691 $31,268 $10,423
This gang investigation program targets South Beach during weekend hours. Officers will I.D. gang
members, provide special response and assistance to gang-relatsd arrests or activity in the target
area, gather gang iatelligence in cooperation with other jurisdictions.
Miami Shores
Community Drug & Crime Prevention $6,587 $4,940 $1.647
To update its community policing program with an emphasis on prevention, grant funds will provide
training to ali department officers (33 officers) by a nationally certificed trainer. Tra[nlng will be
customized to the needs of this community and will bo provided on-site.
Miami Springs
Community Drug & Cdme Prevention : $8,787 $6,590 $2,197
A prevention program targeting seniors has been developed and implemented via a partnership
between law enforcement and a seniors advisory council, or SALT. A sedes of meetings will be conducted
with seniors focusing pfimarily on safety and cdme prevention. Grant funds will support various program
Initiatives under this program, materials and police officer staffing. This program is known as TRIAD and is
part of a nationar collaboration between law enforcement and AARP.
09/22/97, PROJSUM.WK4
Summary of FY98 Projects - Drug Control System Improvement Formula Grant Program*
Jurisdiction/Program Area Total Federal Local
Award Funds Match
North Bay Village
Community Drug & Crime Prevention $3,565 $2,674 $891
A weekly club is lead by the D.A.R.E. officer to ten at-risk students.
The dub provides a vadety of dean-up and beautification services to the school and community.
Monthly held trips are taken, many to places where a dean environment is a pdodiy, such as Fairchild
Tropical Gardens, Pelican Harbor, Seaquafium, etc.
North Miami Beach
Law Enfomement & Gangs $23,425 $17,569 $5,856
This program provides a designated officer to conduct gang investigations, geld I.D., and other activities
for the newly formed Gang Reduction effort. The Officer will I.D. gang members, track and document pattems,
and coordinate gang intelligence with other judsdictions.
Opa-Locka $10,127 Yes
Community Drag & Cdme Prevention
A special heahh and fitness program is conducted for young teens, some held trips ara planned.
This program demonstrates prevention messages of "Healthy Bodies, Heahhy Minds", serving about 40 teens
in 2 8 session cycles. Four teen Explorers/Cedete serve as teen leaders and positive role models.
Pinecrest
Community Drag & Crime Prevention $12,642 $9,482 $3,160
This newly formed dty provides a well organized neighborhood dean-up prngram which targets graffiti.
A highly energized citizens task force, a local government which rigorously enforces its codes and a police
department which investigates and arrests offenders work fogether to solve this community crime problem.
Grant funds provide for program matehals and painter for prompt dean-up.
South Miami
Community Drug & Crime Prevention $6,789 $5,092 $1,697
This community will re-direct its funding to organize a Police Athletic League in a neighborhood which
needs an after school program with good supervision. A fall and spdng league will be sponsored serving
about 25 neighborhood teens each season. Fall will be a gids softball league, and spring will be Track and Field.
Grant fonds will provide uniforms, athletic equipment, and other progam materials.
Surfside
Community Drug & Crime Prevention $2,680 $2,010 $670
A revitalized community crime prevention will be developed and implemented. This progam will educate
its citizens on what they can to fo prevent crime and avoid becoming victims and how th work together with
the police department to prevent edmes in their community. Grant fonds will support officer training and program
materials.
Sweetwater
Law Enforcement & Gangs $9,216 $6,912 $2,304
Operation Safestreet is primarily intense gang sweeps in this jurisdiction with assitance from members
of other law enforcement agencies (local and state). Gang investigation and I.D. are primary activhes,
arong with short-term counseling for arrested juveniles. Some graffih paint-outs will be held. Also community
education prngrams are planned for parents of elementary and middle school students and with local business members.
09/22/97, PROJSUM.WK4
Summary of FY98 Projects - Drug COntrol System Improvement Formula Grant Program*
Jurisdiction/Program Area Total Federal Local
Award Funds Match
Virginia Gardens
Community Drug & Crime Prevention $1,441 $1,081 $360
As a smarl communltyi in the midst of a busy commedcal dist~ct bordedog Miami lutemafional Airport, a
coordinated crime prevention program is extremely important. One component of this program is citizen
involvement in crime prevention. A Police Academy will be conducted for about 25 chJzens. Grant funds
will provide for program matadais.
West Miami
Community Drug & Crime Prevention $3,793 $2,845 $948
This crime prevention program will focus activities at the elementary school in weekly sessions for
17 weeks. Students will loam about personal safety, drug prevention, self-awareness, etc.
Aiso, a crime prevention program will be conducted for the elderiy focusing on personal crlm~s which
usually target elderiy citizens (hank account scares, home invaders, etc.)
Unincorporated - Metro-Dada Police
Community Drug & Crime Prevention (3 Projects'. $221,034
Diversion $46,034 $34,525 $11,509
This program provides at-risk students lo the D.A.R.E. program with tutoring emphasizing reading and
writing skills. Police Officers conduct discussions on many self-esteem issues as follow-up to the D.A.R.E.
cu~culum. A special Sports Day will be held at the conclusion of the program. This program ser~es
80 students, 8 schools pe~icipate, one from each pelise dis~cL This program need was
identified by D.A.R.E. officem and the quality of the D.A.R.E. essays prepared by students. The program
concludes with a Sports Day and picnic to honor the students.
Don't Let Alcohol Be Your Last Taste of Life $80,000 $60,000 $20,000
Grant funds have made it possible to expand this award winning program to 28 senior high and middle
middle schools, teaching students to make responsible choices regarding drinking and
driving. About 75,000 students will participate across all police districts. The program involves
developing Students Against Drunk Driving crube at each school with officers serving as the advisor,
~ major assemblies are held in winter and spring prior to major sociar events, along with other
special events and activities, The program is k~3wn for being o~ganized primarily by students and
for using unique ways to engage the students attention.
Business Against Narcotics and Drugs (B.A.N.D.', $95,000 $71,250 $23,750
This program recognizes that parents are an important and often missing ingredient in drug prevention
prngramm[ng, This program provides drug awareness information th parents as employees through a
partnership with the Greater Miami Chamber of Commerce. Participating employers receive a specially
prepared book (free of cha~ge) containing many labor practices, policies, etc. regarding drugs at the workplace
and also are eligible for a 5% reduction in workmen's compensation premiums. The School Resource
Officer from each district has received special traloing th pariicipate in the 'Speaker's Bureau", the GMCC
provides the book of legal advice and MDPD conducts marketing and programs for employes, as well as
program tracking across officers, districts, and employers.
09/22/97, PROJSUM.WK4
Summary of FY98 Projects - Drug Control System Improvement Formula Grant Program*
Jurisdiction/Program Area Total Federal Local
Award Funds Match
Unincorporated - Metro-Dade Police Continued
Law Enforcement and Gangs
Join a Team, Not a Gang $100,000 $75,000 $25,000
This award winning program provides 5th grade students with educaEonal information by MDPD officers mgardiog
making sound choices regarding gang involvement. 17,500 children in 8 police districts
at 101 elementa~ schools participate in classes. Grant funds provide parent meetings, 2 field thps (fall and spdng to UM),
trips to University of Miami for most improved students, and most important,sponsors and provides coaches
for athletic teams (basketball, football, gids softball, karate).
· This listing includes only those projects for Subgrants of Community Drugs & Crime Prevention,
Domestic/Family Violence, G.R.E~,.T., and Law Enforcement & Gangs. These subgrants were
directly award to Metro-Dade County and the Department of Justice System Support is the implernenfiog
agency. Each jurisdiction, including MDPD, operates on a sub-contract basis. Other FY98 Syrne Grant
projects include: New Directions Residential Treatment, Juvenile Assessment Center Information
System, Prevention Coordination (a public information campaign} and Administration.
09/30/97, PROJSUM.WK4
PROGRAM BUDGET
Jurisdiction Name: AVEN~X-riLA Contact Person: Chief Thomas E. Ribel
Program Area: COMMUNI~ DRUG AND CRIME PREVENTION 466-8966 PH -- 466-8990 FX
Program Name: COMMUNITY DRUG & CRIME PREVENTION Program Date~: 10/01/97 ~ 11/01/98
09/t6/97, AV$GP98,WK4
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drag Control and System Improvemem Formula Grant Program
COMMUNII¥ CRIME PREVENTION PROJECT
PURPOSE AREA 4A
(J~rlsdiction Nlune)
(Proj~-I Name)
(Program Area Name)
(Name of Per,on Completing Form) (Title) (Phone)
STATE CONTRACT ID NUN~ER: 98-CJ-8C-11-23-01-028
2 January 1 - March 31 April 15
3 April 1 - June 30 July 15
4 July I - September 30 October 15
1 * October 1 - December 31 Janua~ 15
· For example, ff your project began in OctSoer, this is Report Number 1.
Record Number, perio~ and Date below:
NOTE: All jurisdictions must complete Sections 1 through 5. Section 6 must be completed following each
REPORTING INSTRUCTIONS FOR
COMMUNITY DRUG AND CRIME PREVENTION
To ensure proper recording of all program activities, please use the following information as a
guide when completing the Quarterly Project Performance Report. The purpose of this list is to
reduce the errors on reports, improve data collection, and to reduce the use staff time, at your
office and ours. Ifyou have any general questions regarding reporting, please contact the grant
administration office at 372~7800, ext. 274 or ext. 262.
Quarterly Reports
1.) When completing Question 6, refer to the following example:
X Business
1 Number of workshops/Meetings held
2.) Each jurisdictions is required to report on each objective listed in your contract. These
objectives are listed by jutisdicfion in Question 9 of your quarterly report. Each objective
that corresponds to your project, has been indicated with your jurisdiction's name in hold
letters.
The information reported in Question 9 should correspond to the information
reported in Question 6. Question 6 refers to the settings of the meetings, while
Question 9 refers to the total number of meetings and the total number of people in
attendance at all meetings reported. For example, this is how the information in Question
9C would look, after reporting the previous (above) information in Question 6.:
X Starting Block Watch or Neighborhood Groups
Number of Watch or Neighborhood groups
0 Number of homes i~eiving suxw~-ys
3 Number of Watch group meetings held
3.) In Question 90., only the activities of those jurisdictions whose program objectives fall
into this category should be reported here. (Homestead and South Miami)
4.) A brief narrative of program activities must be included with each quarterly report.
% Handicapped
% Other G~oups (Specify)
% Other Groups (Specify).
Burglary
Other (Specify).
Other Groups
Ma~'~ ~ nc Advertising
Magazine Auicles
DADE COUNTY PROGRAMS: Miami Beach, North Bay Village, Pine~rest
Orgamzing Neighborhood Clean-Ups (to destroy Crack houses, removing trash, covering
vacant lots to neighborhood recreation sites for children cm.)
Number of Clean-ups implemented
DADE COUNTY PROGRAMS: Hialeah, Hialeah Gardens (Red Ribbon Week), Metro-Dade (Diversion),
Opa-Locka
Sports: [Cheek all that apply]
soccer baskctbail football
volleyball tennis pool
swirmmng aerobics other (specify)
card games baseball other (spec~)
back paoklng/ outdoor/wild,mess
oamping hiking
gymnastics karate
Arts, Crafts, and Cnimrai Enrichment: [Cheek all that apply]
ceranfics dancing homemaking
music d~awthg/coloring other
painting ~wing other (specify)
Academic or Vocational Training: [Cheek all that apply]
mathematics science
other (spcei~) other
other (specify) other (specify)
Other Drag or Crime Prevention Activities: [Cheek all that apply]
drug awareness/prevention education per~onai hygiene
outreach programs for youth gan~gs other (~pcc'ify)
neighborhood or town hall meetings other (spcoify)
(CIT) programs
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE
[TO Be ~ on Ju~sd~cfion's Letterhead]
(75°/°)
Budget Line Item Exceeds Federal Local Total
Categories Disallowed Budget Funds Ma~ch Funds
(7~°A) (25%) 000%)
1. Salaries & Benefits
2. Other Pel~nnel
Besp,~-ffuil~ subudued~
Chief of Police/Other City Official Payment Approved, Metro-Dade County
QUARTERLY PROJECT PERFORMA]qCE REPORT & INVOICE - Payroll Expenses
TOTAL HOURS AT $ PERHOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ IS CORRECT.
OFFICER/STAFF SIGNATURE
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE
(Equipment, Supplies, Material Expenses)
TOTAL AMOUNT EXPENSES
NOTE: Copies of all invoices and checks for this request must be attached to process payment.
ATTACHMENT D
Annual Project Report
ANNUAL/FINAL PROJECT REPORT
DRUG CON II<OL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 4A
COMMUNII'Y DRUG AND CRIME PREVENTION PROGRAM AREA
Th~s Annual Report covers the subgrant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
thc Fourth Quarter Invoice.
This report must be in our office by October 17, 1998. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form) (Title) (Phone)
State Contract ID #: 98-CJ-8C-11-23-01-028
Record Project Time Frame
Start Date End Date
Metro Dade Department of Justice System Support (Revi~ed 9/97)
The Subgrant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on tho chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In this section, you are to report on the activities of your project along with
the outcomes or results of those activities implemented in your project.
Describe how your project enhanced, improved, or benefited your
community.
In the space provided, give a description for each of the following topics (a-f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes.
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other ~h~n ~he Ponce
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attemion?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffmg
a. What were the total number of Full-Time Equivalent fi'gE) staff assigned
to this project regardless of the funding source?
b. What were the number of FTE% funded by the Drug Control and System
Improvement Formula Grant Program? __
NOTE: If this program budget provided funds only for expenses, the
FTE's are zero (0)
4. Training
Compete the following only if grant funds were used to train any staff working in
your project. If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a. What type and amount of stafftraining was provided during this project?
Training Subject Number Trained Hours Trmned
Fuad Raising and Gr~at Management
Communily orgamzations
Police Relations
School Relations
Curriculum Development
Recreational Programs
Other (Specify)
b. Have new procedures or practices been implemented as a result of'the
training provided through this project?Yes __ No
ffno skip lo Question $
c. Have new procedures or practices increased the efficiency or effectiveness
ofcrimepreventionprogramaetivities? __ Yes __No
4. Training Continued
d. What improvements resulted fi-om Training project staff ? Check all
that Apply
Successful Developmem of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Other (Specify)
e. Who provided the training ? Cheek all that apply
Otl~r (Sp~ify)
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all that Apply
Audiovisual
Computer Equipment
Contractual Services
Futuitured Fixates
Instructional
Supplies
7~avel
Vehicles
A'viACHMENT A
Attached is a list of Program Objectives that are included under the Community Drug and Crime
Prevention Program Area of the Byme Grant. You will find them listed as they correspond to
your project. Each jurisdiction is required to address their respective program and
objectives.
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Neighborhood Crime Watch & Citizen Patrol - Biscayne Park, Florida City
4.A.3. To develop 2 neighborhood watch programs during the grant period.
4.A.5. To hold 39 neighborhood watch program meetings and one youth field hSp during
the grant period.
(Biscayne Park = 6; Florida City = 1 meeting per month X 11 months X 3
communities or 33 meetings)
Performance Measures:
Review attendance records and/or sign-in logs for meetings conducted
On-site monitoring of one meeting, meeting with residents
On-site inspection of materials purchased for neighborhood watch and citizen
patrols
Invoices, payroll records and related documentation for purchased materials
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Neighborhood Clean-Up Programs - Miami Beach, North Bay Village, Pinecrest
4.A.13. To provide 3 neighborhood clean-up campaigns during the grant period.
Performance Measures:
Review documents to pumhase materials
Review attendance records and/or sign-in logs
Review before/after photos of neighborhood
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Alternative Drag Free Events - Red Ribbon Week/Hialeah Gardens; At-Risk Youth
Programs/Hialeah, Metro-Dade, North Miami, Opa-Locka
4.A. 14 To provide 5 alternative dmg-fi'ee events during the grant period.
Performance Measures:
Review documents for purchase of mterials
Dish'ibution of information
On-site monitoring to review display of prevention materials or program being
conducted according to schedule
Review of schedule of meetings, meeting plans/activities, attendance records
and/or sign-in logs
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Law Enforcement with Community Groups (Community Crime Prevention) - Aventura, Bay
Harbor Islands, Guldan Beach, Key Biscayne, Miami Shores, Miami Springs, Surfside, West
Miami
4.A.15. To have law enforcement coordinate with or create $ neighborhood groups during
the grant period
4.A.16. To hold 139 meetings conducted with law enfomement agencies during thc grant
period(see table for detail).
Review rosters
Review meeting schedules
ReviewActivity Schedule, meeting agenda
Review Attendance records and/or sign-in logs
For Key Biscayne, sample newsletters, brochures, other items demonstxating use
of computer/printer
Law Enforcement with Community Groups continued
Schedule of Meetings
types of Aventura Bay Golden Key Miami Miami Surfside West
Meetings Harbor Beach Biscayne Shores Springs Miami
Islands
rrask 1
Sylvl~stem
gchool 24 3 '31
2ommunlty 3 ~ 4
a. tier school 9
Best Citizen 14
2ub Scouts 25
2ondo/ 2
Business
~eniors 6 11
row 25 3 3 50 ~ 6 4 42
*West Miami/School - 17 school meetings, 8 assemblies, 6 special events
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Drag Prevention Education - El Portal, Metro-Dade
4.A.21. To provide drug and drug-related violent crime prevention education classes
through cooperation of school personnel, community leaders and state and local
ageneias during the grant period.
E1 Portal - 6 classes
Metro-Dade - 2,000 chases, 168 SADD club meetings, 43 Multimedia
presentations during prom/graduation season
Performance Measures:
Review attendance records and/or sign-in logs for meetings
Review curriculum, meeting agendas, etc.
Secure list of schools and assigned officers
On-site monitoring
Review docmnents of materials purchased
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Drug Prevention Education and Life Skills - Metxo-Dade, Virginia Gardens
4.A.22. To hold 256 adult education classes including life skill development during the
grant period.
Met~o-Dade - 240 classes
Virginia Gardens - 16 classes
Performance Measures:
Review class/meeting schedules
Review officer assignments
Review sample meeting agendas
Review attendance records and/or sign-in logs
On-Site monitoring
E. Program Objective and Performance Measures - Community Drug and
Crime Prevention
Community Recreation Center Programs - Homestead, South Miami
4.A.25. To expend end enhance 2 community recreation center programs serving families
in high risk neighborhoods during the grant period.
Review documents to purchase materials and payroll records
On-site monitoring
Secure schedules of service agencies co-located at center, schedule of events, etc.
Reviews activity schedules, team rosters, attendsnee records
ATTACHMENT E
Metro-Dade County Affidavits
METROPOLITAN DADE COUNTY AFFIDAVITS
2. The full legal names and business address of any other individnal (other than subcontractors,
materiaimen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dede County are (Post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a l'me of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
NA II. METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County
Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (dX2) of the County Code).
Except where precluded by federal or State laws or regulations, each con~ract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the Uffttad States or any depamnent
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your finn have a collective bargaining agreement with its employees? Yes No
2. Does your fnm provide paid health care benefits for its employees? __ Yes No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to
race, national origin and gender:
White: Males Females Asian: Males Females
Black: Males Females American Indian: Males Females
Hispanies: Males Females Aleut (Eskimo): Males Females
: Males Females : Males Females
NA III.METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the
County Code)
IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the finn (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related firms has:
1. engaged in the purchase, transporl, importation or participadon in any transaction involving
merchandise that:
a. is of Cuban origin; or
b. is or has been loca~d in or t~ansported from or through Cuba; or
c. is mede or derived in whole or in part of any article which is the growth, produce or manufacture
of Cuba;
2. engaged in any transaction in which a Cuban national or the government of Cuba with a Cuban national
or the government of Cuba, or which involves property in which a Cuban national or the government
of Cuba has any interest;
3. been a par~ to, or had an interest in a any franchise, license or management agreement with a Cuban
national or the govermnent of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest;
4. had or held any investment, deposit, loan borrowing or ere~t arrangement or had any other fmancinl
dealing with a Cuban national or the government of Cuba, or which involves property th which a
Cuban national or the govermnent of Cuba h~s an interest;
5. subcontracted with, purchased supplies f~om, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. ~ravel restrictions during the ten year period preceding the due
date for submittal.
X V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT
(County Ordinance No. 92-15 codified ss Section 2-8.1.2 of the County Code)
That in compliance with Or/Finance No. 92-15 of the Code of Metropolitan Dada County, Florida, the
above named person or entity is providing a drag-free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drag abuse in the workplace
2. the ftrm's policy ofm~mtalning a drag-free environment at all workplaces
3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drag abuse violations
The person or entity shall also require an empinyee to sign a statement, as a eoodition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
oecurrlng no later than five (5) days al~r receiving notice of such conviction and impose appropriate
personnal action against the employee up to and including termination.
Compliance with ordinance No. 92-15 may be waived if the special eharacteristins of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts thvolving tim(Frog
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
VI. METROPOLITAN DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County
Ordinance No. 142-91 codified ~s Section 11 A-29 et. sea of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Mefropoliten Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who h~s worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retalindon.
Thc foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
NA VI1. DISABILI~t' NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95)
That the above named fuan, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, tr~asportatinn, communications, access
to facilities, renovations, and new construction in the following laws: The Americans with Disabilities
Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections
225 and 611 including Tiflc I, Employment; Title Il, Public Services; Title III, Public
Acconunodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title
V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal
Transit Act, as amended 49 U.S.C. Section 1612; The F:tir Housing Act as amended, 42 U.S.C. Scctlon
3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any
depaeanent or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State.
VIII. METROPOLITAN DADE COUNTY COUNTY REGAILDING DELINQUENT AND
CURRENTLY DUE FEES OR TAXES (Sec. 2-g.1 (c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm, coqooratinn,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to r~al mid
property taxes, utility taxes and oceupationai licenses - which axe collected in the normal course
by the Dare County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the fnma, corporation, organization or individual have been paid.
I have carefitlly read this entire four (4) page document entitled, "Metropolitan l}ade County
Affidavits" and have indicated by an "X" all affidavits that pei~tain to this contract and have
indicated by pertain to this contract.
(Date)
SUBSCRIBED AND SWORN TO n before me this 16 day of September
19~9~_ by Eric H. ~oroka. City ~ana~er . He/She is per~onally known to me or has
presented as identification. (Type of Identification)
(Signature of Notary) (Serial Number)
(Expiration Date)
Notary Public - State of Notaw Seal
(State)