97-052 RESOLUTION NO. 97-,52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 15414.3'1 ENTITLED "AVENTURA
FOUNDERS PARK PREPARATION OF FINAL
CONSTRUCTION PLANS AND BID DOCUMENTS" BY
AND BETWEEN THE CITY OF AVENTURA AND KEITH
AND SCHNARS, P.A.; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 15414.31 in the amount of $140,000 entitled "Aventura
Founders Park Preparation of Final Construction Plans and Bid Documents" by and
between the City and Keith and Schnars, P.A.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Councilmember Beskin, who moved its
adoption. The motion was seconded by Councilmember Cohen, and upon being put to
a vote, the vote was as follows:
Resolution No. 97-52
Page 2
Councilmember Arthur Berger yes
Councilmember Jay R. Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Patricia Rogers-Libert yes
Vice Mayor Jeffrey M. Perlow yes
Mayor Arthur I. Snyder absent
PASSED AND ADOPTED this 5th day of August, 1997.
j~AR~HOR 'i~ SNYDE~,~MA'~OR
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
KEITH and SCHNARS P.A
E N GIN E E R S., P L A N N E R $ ,, S U R V E ¥ O R $
WORK AUTHORIZATION NO. 15414.31
The City of Aventura has requested Work Authorization No. 15414.31, as provided for in
the agreement between the City of Aventura and Keith and Schnars, P.A. and approved
by the City Commission on August 20, 1996.
This Work Authorization No. 15414.31 provides for technical services in accordance with
Articles 3 and 4 of the agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor expenses are $140,000
Total estimated reimbursables are $5,000
The time period for this work-7~uthorization will be 150 days.
CITY:
ATTEST CITY OF AVEN,~, FLORIDA/-
~ l~_.~ through i~tC4~4anager /
BY* ~'~'') '~-~'~-~, ~ BY
Ci~ Clerk :~~a ~.
Teresa M. Smith
~ day of ~L~ , 19~
APPROVED AS TO FORM ~,
BY ~~~' Notice to Proceed ~es No
City AEorney ~
Woi,s Somta& ~elfman. ~.A. ~roioct Initiation Date ~.
~EGOMME~DED through its
ByDir°ct°r ~mmunity .... So~i~o
DirectOr of Community Semite
Bobo~ M, Sherman
6500 North Andrews Avenue · Ft. Lauderdale, Florida 33309-2132
(954) 776-1616 · (800) 488-1255 · Fax (954) 771-7690
Exhibit A
Work Authorization No. 15414.31
Founders Park
Preparation of Final Construction Plans
and Bid Documents
Scope of Consulting Services
between
The City of Aventura, Florida
and
Keith and Schnars, P.A.
July 30, 1997
Exhibit A
WORK AUTHORIZATION NO. 15414.31
Founders Park
Preparation of Final Construction Plans
and Bid Documents
SCOPE OF CONSULTING SERVICES
PREAMBLE
The CONSULTANT proposes to provide professional services associated with the
preparation of final construction plans and bid documents:
1.0 Preparation of Construction Plans and Bid Documents
The CONSULTANT will coordinate the preparation of detailed final
construction plans and bid documents based on the previously approved
Conceptual Master Plan, last revised March 6, 1997. The plans and bid
documents will include underground utilities; (2) asphalt parking areas;
concrete sidewalks and curbing; asphalt paths; decorative paver promenade,
plazas, and a baywalk; one baseball field with backstop, fencing, netting,
dugouts, and portable bleachers; (1) double tennis court; (1) con-
cession/storage/restroom building; (1) restroom building; (4) sun shelters; (3)
guard houses; site electrical; benches and trash receptacles; sodding and
berming; (1) entrance features and signage; perimeter fencing and gates;
vita course equipment; irrigation; and landscaping; (installation of children's
playground by others).
2.0 Bidding Phase
The CONSULTANT shall assist the City of Aventura in securing competitive
bids for this project.
These services will include attendance at a pre-bid conference, answering
of bidders questions during bidding phase, issue addenda, evaluation of
competitive bids, and written recommendation of successful bidder.
3.0 Scope of Work
The scope of work and fee schedule is based on the approved Conceptual
Master Plan and preliminary budget ("Exhibit B"). If the scope of work or
preliminary budget is increased, a supplemental agreement will be forwarded
to the City of Aventura for the increase of services.
4.0 Exclusions
The following is a list of additional services which may be required but are
not part of this work authorization:
· Survey Services
· Geotechnical Services
· Construction Administration
5.0 Basic Services
The CONSULTANT's basic services shall consist of the phases described
below and shall include normal architectural, landscape architectural, civil,
mechanical and electrical engineering services for the design and en-
gineering services for the program of proposed improvements as indicated
in Section 1.0.
5.1 General Design Services
After written authorization from the City to proceed, the CON-
SULTANT shall review all material and documents previously
assembled or prepared by the City, or others retained by the City for
the project with the purpose of becoming familiar with the objectives
and intent of the City and the scope of the project. The CON-
SULTANT shall meet with the City to review revisions to the program
of proposed improvements, site plans and construction budget.
CONSULTANT shall work with the City to develop the design
elements of the project based upon input provided by the City at
meetings with the City staff and the City Commission.
5.2 Schematic Design Phase
Based on a mutually agreed upon program, the CONSULTANT shall
prepare Schematic design Studies consisting of drawings and other
documents illustrating the scale and relationship of project com-
ponents for approval by the City. The City may request changes to
the plan which CONSULTANT shall cause to be incorporated into the
design and specifications.
The CONSULTANT shall submit to the City a written Statement of
Probable Construction Cost.
5.3 Design Development Phase
The CONSULTANT shall prepare from the approved Schematic
Design Phase, for approval by the City, the Design Development
Document consisting of drawings and other documents to fix and
describe the character of the entire project as it relates to the
architectural, civil, structural, mechanical and electrical disciplines,
materials and such other essentials as may be appropriate.
The CONSULTANT shall submit to the City a further written State-
ment of Probable Construction Cost.
The CONSULTANT shall work with the City to develop the design
elements of the project based upon input provided by the City at
meetings with City staff and the City Commission. If any changes are
required, they shall be incorporated by CONSULTANT in the
specifications, drawings, and other necessary documents. Requests
for material changes to the design shall be subject to additional
services.
5.4 Construction Document Phase
The CONSULTANT shall prepare from the approved Design Develop-
ment Phase Documents, and any further adjustments in the scope,
quality, or budget for the project for approval by the City, drawings
and specifications setting forth in detail the requirements for the
construction of the project including the necessary bidding information
and assistance to the City in its completion of the bidding forms to be
provided by the City, which includes such items as the conditions of
the contract, and the form of agreement between the City and the
contractor, to satisfy the requirements of the City's Manager and City
Attorney. The CONSULTANT shall proviae to the City one repro-
ducible copy plus two black and white copies of the construction
drawings and specifications after they are approved by the City and
ready for bidding.
The CONSULTANT shall advise the City in writing of any adjustments
to previous Statements of Probable Construction Cost or construction
schedule indicated by changes in requirements or general market
conditions.
The CONSULTANT shall arrange for and attend all*necessary
meetings, provide permittable .;onstruction documents, and ag-
gressively strive to resolve all problems inherent to review and filing
of the required documents for the approval of governmental auth-
orities having jurisdiction over the project in order to comply with the
regulations in effect at the start of this phase of the work. If any
matedal changes in the program of proposed improvements required
that material variations from regulations be sought then this work shall
be an additional service. CONSULTANT shall provide advise to the
City with regard to obtaining said permits and approvals (other than
building permits).
The CONSULTANT will structure the bid documents in a manner to
include sufficient alternates for construction so as to strive to ensure
that the bids received will not exceed the funds available for the
project.
Bidding or Negotiation Phase (Not included - to be performed by City)
The CONSULTANT, following the City's approval of the Construction
Documents ("Construction documents" shall mean the entire contract
for construction, including all addendums or alterations thereto,
drawings and technical specifications) and of the latest Statement of
Probable Cc,qstruction Cost, shall assist the City in obtaining,
evaluating, awarding and preparing construction contracts.
The CONSULTANT will prepare bid packages and release them to
contractors and assist in the selection of a contractor. Services
include but are not limited to, a review of contract proposals, review
of contractor's submitted credentials, subcontractor's submitted
credentials, to assist the City in their selection of a contractor.
Construction Phase ( To be negotiated at a later date)
Exhibit B
Work Authorization No. 15414.31
Founders Park
Preparation of Final Construction Plans
and Bid Documents
Scope of Consulting Services
between
The City of Aventura, Florida
and
Keith and Schnars, P.A.
July 30, 1997
CONCEPTUAL ~TER P~N
AVENTURA PARK
Aventura Founders Park
Cost Estimate
Preliminary Budget
..... ::~ ~' ~' ~ :ITEM'*;~ ~' - '~ QTY. UNIT UNIT COST~ :*TOTAL':~- .'
Mobilization/Bonds/Permits 1 LS $30,000.00 $30,000.00
Cleadng & Grubbing 10 AC $5,000.00 ' $50,000.00
Gradin9 1 LS $15,000.00 $15,000.00
Entrance Feature I EA $5,000.00 $5,000.00
Site Prep/Drainage/Utilities 1 LS $150,000.00 $150,000.00
Asphalt Parking 3,200 SY $12.00 $38,400.00
Concrete Sidewalk 450i SY $25.00 $11,250.00
Concrete Curbing 2,2001 LF $8.00 $17,600.00
8' wide Asphalt Path with 4" rock base 2,85£ SY $12.00 $34,200.00
Decorative Paver Promenade 11 ~00¢ SF $5.00 $55,000.00
Decorative Paver Brick Plazas 12,00C SF $4.50 $54,000.00
Ballfield Backstop with NettJnc. l 30' bt. 1 EA $20,000.00 $20,000.00
Baywalk, 10' wide 2,800 SF $5.00 $14,000,00
Bermuda Sod on 6" topsoil bed 75,000 SF $1.00 $75,000.00
St. Augustine Sod on 3" topsoil bed 300,000 SF $0.35 $105,000.00
Berming 1,00C CY $20.00 $20,000.00
Clay Infields 8.000 SF $1.55 $12,400.00
Site Electrical/Sports Lic,,Ihting 1 LS $150,000.00 $150,000.00
Benches 20 EA $1,000.00 i $20,000.00
Trash Receptacles 15 EA $600.00 I $9,000.00
Safety Fencing for Outfields 30 EA $140.00 I $4,200.00
Decorative Picket Perimeter Fencing 3,700 LF $30.00 $111,000.00
Gates 2 EA $1,000.001 $2,000.00
Dugouts 2 EA $12,000.00 $24,000.00
Portable Bleachers 4 EA $2,000.00 $8,000.00
Two Tennis Courts (har-tru) 1 LS $45,000.00 I $45,000.00
Playground 1 LS $35,000.00 ! $35,000.00
Guard House (60 sf each) 3 EA $5,600.00 $16,800.00
Sun Shelters 4 EA $12,000.00 $48,000.00
Maintenance/Restroom Bldg. 900 SF $105.00 $94,500.00
Restroom Building 700 SF $95.00 $66,500.00
Irrigation 400,000 SF $0.35 $140,000.00
Sic~nage 1 LS $12,000.00 $12,000.00
Vita Course Equipment 1 LS $8,000.00 $8,000.00
Landscape Material LS $250.000.00 $250,000.00
Subtotal $1,750,850.00
TOTAL $1,750,850.00
7130/97
IPROJECT WORK AUTHORIZATION PROJECT
NUMBER 15414 NUMBER 15414,31 MANAGER: Peter R. Gallo
TASK NAME: FOUNDERS PARK DESIGN DEPT. CODE: 05 PAGE 1 OF 1
TASK HOURLY PROPOSAL [
CLASSIFiCATiON HOURS RATE DOLLARS RELATED
Proposal Preparation REIMBURSABLE EXPENSES: EST. COST PRINT NO.
0~2 Admin. Asst~ SUBCONSULTANT A $1,000.00 CARTAYA
04 Communi~ Liaison $60.00 SUBCONSULTANT B $500.00 F.E,S.
3_6~CADD Operator $65.00 SUBCONSULTANT C $2,000.00 O'LEARY DESIGN
3~7 Scientist II $75.00 SUBCONSULTANT D
38~Economic/Flnanclal Analyst $75.00 PERMIT FEES
99 Scientist I $60.00 TRAVEL
11 Gra~phic Designe~r $60.00 EQUIPMENT/SUPPLIES
12 Landscape Architect (RLA) $85.00 PRINTS & GRAPHICS $1,500.00
13 Field Representative $55.00
14 Landscape Desirer $65.00
15 Planner (AICP) $75.00 A. TOTAL REIMBURSABLE EXP $5,000.00
16 Associate Planner
17 Project Engineer/Designer 370 $65.00 $24,050.00 DIRECT EXPENSES:
18 Proiect Manager I $85.00 SUBCONSULTANT A _ $~32,00~0.0~0 C~T~¥A
19 Professional Engineer (P.E.) 16(3 $85.00 $13,600.00 SUBCONSULTANT B $10,000.00 F.E.S.
20 Prof. Land Surveyor (P.L.S. & Mapper) $75.00 SUBCONSULTANT C $49,500.00 O'LEARY DESIGN
21~Senior Project Manager $120.00 $4,800.00 SUBCONSULTANT D
22 Senior Member $175.00 BLUEPRiNT/REPROS $1,500.00
23 Senior Project Engineer 8C $75.00 $6,000.00 PERMIT FEES
2~4 Project Manager Il $95.00 MEALS
25 Technician II $60.0(~ EQUIPMENT/SUPPLIES
26 Project Mane[Jar III $105.0(~
29 Technician I $55.0(3
30 Transportation Planner $65.00
32 Senior Field Representative $75.0(~ B. TOTAL DIRECT EXPENSES $93,000.00
~2 Survey Party $85.0(~
~3 Spec. Suwey Party Quote C. TOTAL DIRECT LABOR $48,450.00 T&M
TOTAL BUDGET $146,450.00
(A+B+C)
PREPARED BY: PRG DATE: 8/4/97
TOTAL HOURS 650 APPROVED BY: PRG DATE: 8/4/97
TOTAL DOLLARS $48,450.00 (Dept. Director) 04/Ol/96