97-027 RESOLUTION NO. 97-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED AGREEMENT
FOR PROFESSIONAL ARCHITECTURAL SERVICES
WITH ARQUITECTONICA INTERNATIONAL
CORPORATION TO PERFORM GOVERNMENT CENTER
AND POLICE FACILITY NEEDS ASSESSMENT STUDY
AS SET FORTH IN RFQ 97-1-21-2 IN THE AMOUNT OF
$33,000; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Agreement For Professional Architectural Services With Arquitectonica International
Corporation to perform Government Center And Police Facility Needs Assessment
Study as set forth in RFQ 97-1-21-2 in the amount of $33,000.
Section 2. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Councilmember Rogers-Libert, who
moved its adoption. The motion was seconded by Vice Mayor Berger, and upon being
put to a vote, the vote was as follows:
Councilmember Jay Beskin absent
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Jeffrey Perlow yes
Vice Mayor Patricia Rogers-Liber t yes
Vice Mayor Arthur Berger yes
Mayor Arthur I. Snyder yes
Resolution No. 97-27
Page 2
PASSED AND ADOPTED this 1st day of April, 1997.
ARTHUR 1. SNYDER, MAYOR
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
EMS/tms
CITY OF AVENTURA
AGREEMENT
FOR
PROFESSIONAL ARCHITECTURAL SERVICES TO PERFORM
GOVERNMENT CENTER AND
POLICE FACILITY NEEDS ASSESSMENT STUDY
RFQ 97-1-21-2
THE AGREEMENT, made and entered into this ~ day of April, 1997, by and
between the CITY OF AVENTURA, hereinafter referred to as "City" and Arquitectonica
International Corporation, 550 Brickell Avenue, Suite 300, Miami, Florida 33131, a
corporation, hereinafter referred to as "Architect."
In consideration of the mutual covenants set forth in this Agreement, the parties
agree as follows:
1. SCOPE OF SERVICES.
The Architect shall perform a Government Center and Police Facility Needs
Assessment Study which shall include the following tasks:
a. Review the proposed project with City staff.
b. Study routine operations as required in order to achieve a thorough
understanding of the operation in the City.
c. Identify and determine, for each distinct operational and/or program element,
a set of specific space needs for both current and long-term projected (20 years)
operations. This shall include staffing level studies (current and future), vehicle counts,
traffic patterns, and space analysis.
d. Determine the interaction/adjacency priorities of the operational e~ements.
e. Determine current site needs, including evaluation of two proposed sites, and
current and long-term parking after initial occupancy.
f. Develop concept with site design that indicate all City operations in one
building at one location or one facility for the Government Center and one facility for the
police station.
g. Develop concept with site design that would prove feasible and cost effective.
h. Provide approximate construction and furnishings costs for the new facilities
(not including site acquisition).
i. Develop and personally present ten copies of the study report and schematic
designs to the City.
2. COMPLETION OF SCOPE OF SERVICES.
Architect shall complete the work required in the Scope of Services within ninety
(90) days after execution of this Agreement. City shall respond to Architect's requests
consistent with the project schedule and timetables.
3. FEES FOR SERVICES.
a. The Architect shall be paid a lump sum fee of thirty-three thousand dollars
($33,000) which shall be paid as follows:
At completion of interviews: $ 8,000
At presentation of final draft: $20,000
At presentation of final documents: $ 5,000
b. The Architect shall be reimbursed for reasonable and necessar7 expenses up
to three thousand dollars, unless approved in advance, incurred in the interest of the
project. All requests for reimbursement of expenses shall be submitted with soume
documentation for evaluation and approval for payment by the City. Expenses shall
include such things as travel, reproduction and telephone calls.
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c. The Architect shall be reimbursed separately for expenses associated with
models and mock-ups requested by the City.
d. Payments shall be processed for payment pursuant to Sec. 218.70 Fla. Stat.
et seq. upon receipt of the Amhitect's invoice.
e. Services not covered by this Agreement due to changes in the Scope of
Services requested by the City, shall be compensated at a rate agreed to by both
parties in writing prior to the commencement of any additional work.
4. GENERAL TERMS AND CONDITIONS.
All original sketches, tracings, drawings, computations, details, design
calculations, work papers and other documents and plans that result from the Amhitect
providing specified services shall be the property of the City. The Amhitect may retain a
copy of said documents. Upon termination of this Agreement, or upon request of the
City during the term of this Agreement, any and all such documents shall be delivered
to the City by the Architect. The Architect shall have no liability for the City's use of said
documents without the involvement of the Architect.
5. INSURANCE.
The Architect shall at all times carry professional liability insurance, workers'
compensation insurance, comprehensive general insurance, and automotive liability
insurance with minimum policy limits for each coverage in the amount of one million
dollars ($1,000,000) per occurrence, single limit, for property damage and bodily injury,
including death, except that the dollar amount of workers compensation coverage shall
be as provided by Chapter 440, Fla. Stat. The City shall be named as an additional
insured on a~l of the above insurance policies. Each insurance policy shall state that it
~} ~ except professional liability insurance
is not cancelable or subject to reduction without written notice to the City 30 days prior
to the effective date of cancellation.
6. ASSIGNMENT.
This Agreement shall not be assignable by the Amhitect.
7. PROHIBITION AGAINST CONTINGENT FEES.
The Amhitect warrants that it has not employed or retained any company or
person, other than a bona fide employee or sub-consultant working solely for the
Amhitect, to solicit or secure this Agreement, and that it has not paid or agreed to pay
any person(s), company, corporation, individual or firm, other than a bona fide
employee working solely for the Amhitect any fee, commission, percentage, gift, or any
other consideration, contingent upon or resulting from the award or making of this
Agreement.
8. TERMINATION.
This Agreement may be terminated by the City upon ten days written notice with
or without cause and by the Amhitect upon 30 days written notice with or without cause.
If this Agreement is terminated, the Architect shah be paid for all acceptable work
performed up to the date of termination. In the event of termination through the fault of
the Architect, the Architect shall have ten (10) days to cure the default upon written
notice from the City.
9. NONEXCLUSIVE AGREEMENT.
The services to be provided by the Amhitect pursuant to this Agreement shall be
nonexc[usive and nothing herein shall preclude the City from engaging other firms to
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perform the same or similar services for the benefit of the City within the City's sole and
absolute discretion.
10. ENTIRE AGREEMENT.
The parties hereby agree that this is the entire Agreement between the parties.
This Agreement cannot be amended or modified without the express written consent of
the parties.
11. WARRANTIES OF ARCHITECT.
The Amhitect hereby warrants and represents that at all times during the term of
this Agreement it shall maintain in good standing all required licenses, certifications and
permits required under federal, state and local laws necessary to pertorm the Specified
Services.
12. ATTORNEYS' FEES,
in connection with any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees and court costs. Architect
recognizes that other covenants of this Agreement serve as consideration for this
pmvision.
13. NOTICES.
All notices and communications to the City or Architect shall be in writing and
shall be deemed to have been properly given if transmitted by registered or certified
mail or hand delivery. All notices and communications shall be effective upon receipt.
Notices shall be addressed as follows:
CITY: Eric M. Somka, City Manager
City of Aventura
2999 N.E. 191st Street, Suite 500
Aventura, Florida 33180
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ARCHITECT: Arquitectonica International Corporation
550 Brickell Avenue, Suite 300
Miami, Florida 33131
Attn.: Peter Brand
15. GOVERNING LAW.
This Agreement shall be construed in accordance with the laws of the State of
Florida. Venue for any litigation hereunder shall be in Dade County, Florida.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed
this Agreement upon the terms and conditions above stated on the day and year first
above written.
ARCHITECT: CITY:
Arquitectonica International City of Aventura
550 Brickelt Avenue, Suite 200 2999 NE 191s~ Street, #500
Miami, Florida 33131 Aventura, Flori..i.i.i.i.i.i.i.i~.33180
Lau ' z~clpal Eric M.
Atte : Attest: ~)c~
Teresa M. Smith, CMC
City Clerk
City Attorney
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