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97-005 RESOLUTION NO. 97-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA ADOPTING A POLICY GOVERNING THE CONVERSION OF PRIVATE ROADS TO PUBLIC ROADS IN THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council desires to establish a uniform and consistent policy governing the conversion of private roads to public roads in the City of Aventura; and WHEREAS, a sub-committee of the City Council has met and developed a recommended policy for roadway conversions in the City of Aventura; and WHEREAS, the City Council accepts the recommendation of the Council sub- committee and hereby establishes a policy governing the conversion of private reads to public roads; and WHEREAS, it is in the best interests of the residents of the City of Aventura for their safety and welfare to convert certain roadways from private ownership to public ownership by the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The following policy is hereby adopted as the Roadway Conversion Policy for the City of Aventura: 1. Street Liahtin~ In those cases where site plan, plat and development approvals by a government agency does not or did not Resolution No. 97-05 Page 2 require the installation of street lighting outlined in the Roadway Conversion Engineering Report and Recommendations, as prepared by Keith and Schnars, P.A., dated December 9, 1996, the City of Aventura shall pay for the cost of installing street lighting after the private road is dedicated to the City. Furthermore, in the case where an enforceable written agreement exists requiring a developer to install street lighting, such developer shall assume the costs of installing street lighting. 2. Drainage Improvements Once the Storm Water Utility Program is established for the City, the City shall pay for the cost of drainage improvements after the private road is dedicated to the City, in those cases where site plan, plat and development approvals by a government agency does not or did not require such drainage improvements as outlined in the Roadway Conversion Engineering Report and Recommendations, unless otherwise provided in an enforceable written agreement with a developer. In such case, such developer shall assume the cost of drainage improvements. 3. Legal documentation for dedication to the City The entity dedicating the private read to the City shall absorb and pay the cost of preparing the legal documentation for dedication to the City. 4. Developer Improvements In those cases where site plan, plat and development approvals by a government agency require improvements such as pavement overlay markings and signage, and sidewalk installation as outlined in the Roadway Conversion Engineering Report and Recommendations, the entity dedicating the private road to the City shall absorb and pay the cost of said improvements. 5. Liability and Insurance In those cases, where safety recommendations, as outlined in the Roadway Conversion Engineering Report referenced above, are required prior to the City accepting the roadway, the following policy shall be established: The private entity shall hold the City harmless from any liability and provide Resolution No. 97-05 Page 3 insurance in amounts acceptable to the City's insurance carrier to protect the City until such time that the improvements are completed. 6. Safety Recommendations in those cases, where safety recommendations, as outlined in the Roadway Conversion Engineering Report referenced above, are required prior to the City accepting the roadway, the following policy shall be established: The private entity shall be responsible for upgrading the existing guardrail and sidewalks to meet safety requirements. 7. Fundin~l Alternatives The City will pursue all available outside funding sources in order to fund conversion requirements as established by this Resolution. Section 2. The City Manager's memorandum attached hereto as Exhibit "A" will serve as a guide in the application of the Roadway Conversion Policy. .Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Councilmember Rogers-Libert, who moved its adoption. The motion was seconded by Councilmember Perlow, and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin yes Councilmember Ken Cohen yes Councilmember Harry Holzberg yes Coun¢ilmember Jeffrey M. Perlow yes Councilmember Patricia Rogers-Libert yes Vice Mayor Arthur Berger yes Mayor Arthur I. Snyder yes Resolution No. 97-0_~5 Page 4 PASSED AND ADOPTED this 21st day of Janu/u~.~ ARTHUR~-'/'L/'~'~//ut3 'l I. SNY£~ MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITYATTORN EY EMS/tms EXHIBIT "A" CITY OF AVENTURA OFFICEOFTHECITYMANAGER MEMORANDUM TO: City Council y\ FROM: Eric M. Soroka, C DATE: January 17, 1997 SUBJECT: Roadway Conversion Policy Recommendation January 21, 1997 City Council Meeting Agenda Item RECOMMENDATION It is recommended, by the Roadway Conversion Subcommittee, that the City Council adopt the attached Resolution which establishes a policy for the conversion of certain pdvate streets to public streets. The Resolution establishes an overall consistent and uniform policy to be utilized in the acceptance by the City of all current and future private roadways in the City. BACKGROUND The City Council Subcommittee, consisting of Jeffrey M. Perlow, Ken Cohen and Patricia Rogers-Libert, met on January 13, 1997 to discuss and establish a private roadway conversion policy to be considered by the entire City Council. Councilmember, Jay R. Beskin, was also present at the meeting. The goal was to develop a fair and consistent policy to address all private road conversions in the City. The following policy was developed which addresses the issues contained in the City Engineer's Road Conversion Report and Recommendations dated December 9, 1996: PRIVATE ROADWAY CONVERSION POLICY 1. Street Lighting In those cases where site plan, plat and development approvals by a government agency does not or did not require the installation of street lighting outlined in the Roadway Conversion Engineering Report and Recommendations, as prepared by Keith and Schnars, P.A., dated December 9, 1996, the City of Aventura shall pay for the cost of installing street lighting after the private road is dedicated to the City. Furthermore, in the case where an enfomeable written agreement exists requiring a developer to install street lighting, such developer shall assume the costs of installing street lighting. 2. Drainage Improvements Once the Storm Water Utility Program is established for the City, the City shall pay for the cost of drainage improvements after the pdvate road is dedicated to the City, in those cases where site plan, plat and development approvals by a government agency does not or did not require such drainage improvements as outlined in the Roadway Conversion Engineering Report and Recommendations, unless otherwise provided in an enforceable written agreement with a developer. In such case, such developer shall assume the cost of drainage improvements. 3. Legal Documentation for Dedication to the City The entity dedicating the private road to the City shall absorb and pay the cost of preparing the legal documentation for dedication to the City. 4. Developer Improvements In those cases where site plan, plat and development approvals by a government agency require improvements such as pavement overlay markings and signage, and sidewalk installation as outlined in the Roadway Conversion Engineering Report and Recommendations, the entity dedicating the private road to the City shall absorb and pay the cost of said improvements. 5. Liability and Insurance In those cases, where safety recommendations, as outlined in the Roadway Conversion Engineering Report referenced above, are required prior to the City accepting the roadway, the following policy shall be established: The private entity shall hold the City harmless from any liability and provide insurance in amounts acceptable to the City's insurance carrier to protect the City until such time that the improvements are completed. 6. Safety Recommendations In those cases, where safety recommendations, as outlined in the Roadway Conversion Engineering Report referenced above, are required prior to the City accepting the roadway, the following policy shall be established: The private entity shall be responsible for upgrading the existing guardrail and sidewalks to meet safety requirements. 7. Funding Alternatives The City will pursue all available outside funding soumes in order to fund conversion requirements as established by this Resolution. In addition to the above, the Committee also recommended that a plan review guideline be established that requires all new development that impacts roads to be converted to the City, pay their fair share of the cost incurred by the City. This would occur at the time of site plan or plat approval. This will provide a mechanism for the City to recover conversion expenditures from new development impacting the roadways. APPLICATION OF POLICY The following applies the above policy to the various roadways under consideration for acceptance by the City. The recommendations and estimates included in the City Engineer's Road Conversion Report are used to determine the impact of each roadway conversion. The numbers are estimates only and are used for presentation purposes. Actual construction costs may vary based on actual bids. The conversion costs were assigned to either the City or the owner/developer, depending on the application of the policy. N, E. 183r'~ Street 1. Provide curb and gutter along the entire roadway to minimize clear zone requirements and improve drainage. Cost - $182,000 2. Reduce travel lanes from four lanes to two lanes along the mangrove and seawall sections to improve sight distances and clear zones. Provide adequate pedestrian crosswalks and sidewalks at intersections. Cost - $71,000 3.Provide guardrails that meet current standards. Cost - $44,000. 4. Relocate western entrance of Admiral's Port Condominium to the west to meet acceptable sight distance requirements. Cost - 71,000. 5.Provide adequate sidewalks. Cost - $40,000. 6.Street light removal and installation. Cost - $106,000. 7. Provide legal documentation for dedication to the City. Cost - $10,000. Cost Allocation Owner - $94,000 City - Storm Water Utility Fund - $253,000 General Fund/Gas Tax - $177,000 N. E. 35th Avenue 800' local collector roadway under construction by Developer. Maintained by Developer. a. Remove sight distance obstruction $ 4,284.00 b. Street light installation $17,136.00 c. Legal dedication of right-of-way $ 4,800.00 $ 26,220.0O Cost Allocation Developer/Owner - $26,220 City - $0 N. E. 190th Street East of West Country Club Drive 600' local collector roadway. Maintained by Developer. a. Pavement overlay and repair $ 10,567.00 b. Pavement markings and signage $ 5,712.00 c. Sidewalk installation $ 13,250.00 d. Street light installation $ 17,136.00 e. Legal dedication of right-of-way $ 4,800.00 $ 51,465.00 Cost Allocation Developer/Owner - $51,465 City - $0 N. E. 207TM Street East of N. E. 34th Avenue, 2100' local collector roadway. Maintained by Residential Assessments. a. Pavement markings and signage $ 11,424.00 b. Street light installation $ 57,120.00 c. Legal dedication of right-of-way $ 4,800.00 $ 73,344.00 Cost Allocation Developer/Owner- $16,224.00 City - $57,120 N. E. 214 Street 2700' local collector roadway. Maintained by Residential Assessment. a. Pavement overlay and repair $ 45,410.00 b. Pavement markings $ 7,140.00 c. Street light installation $ 74,256.00 d. Legal dedication of right-of-way $ 4,800.00 $131,606.OO Cost Allocation Developer/Owner - $131,606.00 City - $0 Recap of Cost Allocation Total Cost - $807,000 Cost Allocation: Developer/Owner - $320,000 City - General Fund/Gas Tax - $234,120 Storm Water Utility Fund - $253,000 PRIORITY LISTING OF ROADWAY CONVERSIONS The following ranks the roadways to be converted on a priority basis. Every effort will be made to coordinate the conversion time table with the date that the City's police force becomes operational. This will allow the Police Department the legal ability to enforce the speed limits and patrol the roadways. 1. N.E. 183rd Street 2. N.E. 207th Street & N.E. 214~ Street 3. N.E. 35t~ Avenue 4. N.E. 190t~ Street If you have any questions, please feel free to contact me. EMS/aca Attachments CC0205-97