97-002 RESOLUTION NO. 97-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED AGREEMENT
BETWEEN THE CITY OF AVENTURA AND METROPOLITAN
DADE COUNTY TO PROVIDE A COMMUNITY DRUG &
CRIME PREVENTION PROGRAM; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized on behalf of the City of
Aventura to execute and otherwise enter into that certain Agreement between Metropolitan
Dade County and the City of Aventura to provide a Community Drug & Crime Prevention
Program in substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to do all things necessary and
expedient in order to effectuate the execution of the attached Agreement described in
Section 1 above, and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Councilmember Rogers-Libert, who moved
its adoption. The motion was seconded by Councilmember Berger, and upon being put to a
vote, the vote was as follows:
Councilmember Jay R. Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Jeffrey M. Perlow yes
Councilmember Patricia Rogers-Libert yes
Resolution No. 97-02
Page 2
Vice Mayor Arthur Berger _v~,~
Mayor Arthur I. Snyder y~s
PASSED AND ADOPTED this 7th day of January, 1997. ~
OR
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
C I~"~'ATTO RN EY
EMSAms
METROPOLITAN DADE COUNTY
AGREEMENT
This Agreement, made and entered into this day of 1996, by and
between Metropolitan Dade County, a political subdivision of the State of Florida hereinafter
referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT
and the CITY OF AVENTURA
located in Dade County, Florida hereinafter referred to as the "PROVIDER", provides the terms
and conditions pursuant to which the PROVIDER shall provide a COMMUNITY DRUG &
CRIME PREVENTION PROGRAM.
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER's governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Metropolitan Dade County and being duly
Page 1 of 11
executed by both parties, whichever is later, and
WHEREAS, the COUNTY is desirous of supporting an expansion of the services
provided by the COMMUNITY DRUG & CRIME PREVENTION PROGRAM by providing a
portion of the federal funds awarded to Dade County to the COMMUNITY DRUG & CRIME
pREVENTION PROGRAM and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for COMMUNITY DRUG & CRIME PREVENTION PROGRAM as an
allowable activity under the ACT, and
WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the premises and the mutual covenants
recorded herein, the parties hereto intending to be legally bound, agree as follows:
I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Attachment A.
Il. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1,
1996 through September 30, 1997.
III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $7,396. The
breakdown of this amount by budget category is included in the budget schedule found in
Attachment B of this Agreement. Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be proportionately reduced at the option
of the County.
IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services and
payment by the COUNTY, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services.
Page2 ofll
V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti-Drug Abuse Act. The PROVIDER agrees to abide by ail
o£the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shail incorporate by reference the provision of that certain document entitled
"state of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or locai funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that
services are provided by the same person whenever possible and, if not, by a quaiified replacement
when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shail be responsible for
1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever
the COUNTY so requests, meeting with County staffto review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER Any PROVIDER who is a political
subdivision of the State, as defined in section 768.28, Florida Statutes, hereby agrees to the extent
of the limitations included within Florida Statutes, Section 768.28, subject to the provisions of
that Statute whereby the government entity shall not be held liable to pay a personal injury or
property damage claim or judgment by any one person which exceed the sum of $100,000, or any
claim or judgments or portions thereof, which, when totaled with ail other claims or judgments
paid by the government entity arising out of the same incident or occurrence, exceeds the sum of
$200,000 from any and all personal injury or property damage claims, liablities, losses and causes
of action which may arise as a result of the negligence of the government entity.
IX. INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be
construed to extend any party's liability beyond that provided in section 768.28, Florida Statutes.
Page3 ofll
X. LICENSURE AND CERTIFICATION. Insure that all other licensed professionals
providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have
appropriate training and experience in the field in which he/she practices and abide by all
applicable State and Federal laws and regulations and ethical standards consistent with those
established for his/her profession. Ignorance on the part of the PROVIDER shall in no way
relieve it from any of its responsibilities in this regard.
XL CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XH. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter 11 A, Article IV of the
Code of Metropolitan Dade County ("County Code"), as amended, which prohibits discrimination
in employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
U.S.C. as amended, which prohibits discrimination in employment because of age; Section 504 of
the Rehabilitation Act of 1973, 29 U.S.C. Sect. 794, as amended, which prohibits discrimination
on the basis of disability; and the Americans with Disabilities Act, 42, U.S.C. Sect. 12103 et. seq.,
which prohibits discrimination in employment and accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws,
the County shall have the right to terminate this Agreement. It is further understood that the
PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. Sect. 1612, and the Fair
Housing Act, 42 U.S.C. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further business
with the PROVIDER. Any contract entered into based upon a false affidavit shall be voidable by
the County. If the PROVIDER violates any of the Acts during the term of any contract the
PROVIDER has with the County, such contract shall be voidable by the County, even if the
PROVIDER was not in violation at the time it submitted its affidavit.
XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COL~TY:
Metropolitan Dade County
Department of Justice System Support
175 NW 1st Avenue, Suite 1730
Miami, Florida 33128
Attention: Susan Windmiller
Page4 ofll
If to the PROVIDER: AVENTURA
Aventura Police Department
2999 NE 191 Street, Suite 500
Aventura, FL 33180
Attention: Chief Thomas A. Ribel
XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if
the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of suspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's fees;
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving written
notice to the provider of such termination and specil~ing the effective date thereof
at least five (5) days before the effective date of such termination. The COUNTY
may terminate or cancel any other contracts which such entity has with the county.
Such entity shall be responsible for all direct or indirect costs associated with such
termination or cancellation, including attorney's fees. Any entity who attempts to
meet is contractual obligations with the county through fraud, misrepresentation or
material misstatement may be debarred from county contracting for up to five (5)
years.
Page5 ofll
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C Damages Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XV1. TERMINATION BY EITltER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such intent
to terminate.
XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Budget Variance. Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fit~een percent (15%) in any line approved line item shall require a written amendment approved
by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S
Year-To-Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process.
C. Payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as
stated in Section XVIII. B. 1. The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1997.
Page6 ofll
D. The PROVIDER agrees to mail ail invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVHI. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screening. Careful screening should take place before acquiring property in order
to ensure that it is needed with particular consideration given to whether equipment already in the
possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PKOVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. Thc COUNTY must insure that the screening referenced above takes place and that
the PROVIDER has an effective system for property management. The PROVIDER is hereby
informed that if the COUNTY is made aware that the PROVIDER, does not employ an adequate
property management system, project costs associated with the acquisition of the property may be
disailowed.
C. Loss, Damage or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminai justice
purposes.
E. Management. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements: 1. Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price; 2. a physical inventory of
the property must be taken and the results reconciled with the property records at least once every
2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss, damage or
theft of the property. Any loss, damage, or theft shail be investigated by the PROVIDER as
appropriate; 4. adequate maintenance procedures must exist to keep the property in good
condition; and 5. if the PROVIDER is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, and reai property shall be retained for a period of 3 years from the date of the
Page 7 of 11
disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
or audit is started before the expiration of the 3 year period, the records shall be retained until all
litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS~ REPORTS~ MONITORING AND AUDITS~ EVALUATION STUDIES.
The PROVIDER shall keep records of program services in
sufficient detail to provide any reports which may be requested by the COUNTY.
A. Records. All program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staffprovided services.
3. The dates of services and activities and the names of program participants
in attendance to such as described in Attachment A
4.The records of all other program services provided under this Agreement.
B. Reporting Requirements. As to required reports, the PROVIDER shall:
1. Quarterly Project Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Justice System Support by January 15,
April 15, July 15, and October 15, covering the Agreement activity for the previous quarter. The
Quarterly Project Performance Report and Invoice shall be submitted in the format and using the
form attached hereto as Attachment C.
2. Annual Project Report. The PROVIDER shall submit an ANNUAL
PROJECT REPORT to the Department of Justice System Support for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15.
3. Other Required Reports. The PROVIDER shall submit other reports as may be
required by the Department of Justice System Support during the program year.
C. Changes to Reporting Requirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitoring and Audit. Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
financial/program audit when deemed necessary by the COUNTY to insure compliance with
applicable accounting and financial standards.
E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
Page 8 of 11
XX. MISCELLANEOUS.
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of thc services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this
Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time
upon request by the COUNTY. Upon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. Agreement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Dade County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be valid
when they have been reduced to writing, duly approved and signed by both parties and attached
to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Metropolitan Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
Page9 ofll
This program was supported by a grant awarded to Metro-Dade County
Department of Justice System Support, State of Florida Department of Community
Affairs and U.S. Department of Justice, Bureau of Justice Assistance (BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that ail sub-contractors or assignees shall be governed by
the terms and conditions of this Agreement.
Total of Agreement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A: Agreement Program Review (Scope of Services)
Attachment B: Agreement Program Budget
Attachment C: Quarterly Project Performance Report & Invoice
Attachment D: Annual Project Report
Attachment E. Metro-Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law.
Page 10 ofll
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized officers, the day and year first above written.
~ City Manager
Signature Title
Er±c Iq. Soroka
Name (typed)
ATTEST:
Teresa M. Smith, CMC, City Clerk (Corporate Se~)
ATTEST: METROPOLITAN DADE COUNTY, FLORIDA
HARVEY RUVIN, CLERK
By:. By:
Deputy Clerk Armando Vidal, P.E.
County Manager
Pagell ofll
SUMMARY OF ATTACHMENTS
ATTACHMENT A Agreement Program Narrative - Scope of Service
Program Review listing Program Contact Information, Problem
Identification, Demographic Data, Year One Activities -
Accomplishments & Unmet Needs, Year Two RequesffPlanned
Activities, Program Description, Proposed Activities, Planned
Measures, Monitoring Plan, Program Staff Job Descriptions,
Signed letters ~om School Principals and other participating
agencies (where necessary)
ATTACHMENT B: Agreement Budget - Program Budget
ATTACHMENT C Quarterly Program Performance Report and Invoice
ATTACHMENT D Annual Project Report
ATTACHMENT E Metro-Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM REVIEW
Jurisdiction Name: AVENTURA Contact Person: Chief Thomas E.
Ribel
Address: 2999 NE 191 Street, Suite 500, Aventura, FL 33180 466-8935 PH -- 466-8939 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/01/96 -- 09/30/97
Program Name: COMMUNITY DRUG & CRIME PREVENTION Target Population: City Residents
Problem Identification
The City of Aventura is a newly formed city, having been created in 1995. This program year, FY96-97, will be
its first year in operation as a chartered municipality and eligible to participate in the Metro-Dade Drug Control
and System Improvement grant program.
previous Activities in this Purpose Area/Unmet Needs:
As a new city which is quite literally just beginning, there are a wide variety of drug and crime prevention
identified needs. While it is certainly not possible to address all of these needs with the allocation the city
receives from this grant, what it can do is to begin to develop a long range community prevention plan and
determine how these funds may be used to achieve some of the plan goals.
Preliminary discussions with the new mayor and city manager have indicated that basic crime prevention
information is an important place to begin i.e. programming which addresses city residents' feelings of safety and
security by providing information on how they can protect themselves and how the city can serve them. It should
be noted that a police chief is being recruited and the city's plan is to have a complement of 40 police officers.
As the police department develops under the direction of a full time chief a city prevention plan will be
developed.
Based upon 1990 US Census data, the city has a population of 15, 384. 98% of the residents are white; 31% are
between the ages of 35 to 64 and 51% are over 65 years of age. 77% of the residents live in buildings have mom
than 5 units in them. The city is bounded on the east by the intercoastal, the west by the FEC Railroad, south to
175th street (north side of canal) and north to the Dade/Broward county line. In addition, the citizens reside
primarily in condominiums, having approximately 60 condominium associations in the city.
PROGRAM REVIEW
Jurisdiction Name: AVENTURA Contact Person: ChiefThomasE.
Ribel
Address: 2999 NE 191 Street, Suite 500, Aventura, FL 33180 466-893 $ PH -- 466-8939 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/01/96 -- 09/30/97
Program Name: COMMUNITY DRUG & CRIME PREVENTION Target Population: City Residents
Program Description
As a new city, there are many basic services to develop and implement. The City of Aventura, however, also
recognizes its responsiblity to develop and implement a drug and crime prevention plan. While the basic
structures of a city are under development, some of the most important issues that concern the residents are those
of safety and crime prevention. In developing a prevention program appropriate to this community with over
51% of the citizens over age 65 and 77% living in condominiums, checking on the welfare and safety of citizens
and getting important crime, safety, or emergency information to citizens in a timely and efficient manner are
critical. To accomplish these tasks as a new city are challenging. Therefore, it has been determined that the very
best use of these grant funds is to purchase the Reverse 911 System. This computer information system may be
used by the police dpeartment to be programmed and address a variety of prevention information needs as
follows:
the system may be programmed to contact, daily, every citizen who lives alone. A read-out of
all contacts made can be printed and follow-up in person calls may be made by police officers;
prevention meetings scheduled for various buildings may be announced selectively by the
information system directly to those residents;
in the event of a natural disaster or other emergency, bulletins for safety, evacuation or other
emergency management measures may be announced;
as follow-up to crime data analysis, bulletins may be announced to citizens regarding prevention
meausres against certain crime trends monitored by police;
other security checks and safety tips may be selectively announced as it becomes necessary.
The City of Aventura will plan to use grant funds to assist in the purchase of the information system. During the
grant year, the police department will be implementing this system, including the information program, staff
training, and citizen information program.
Jurisdiction Name: AVENTURA Contact Person: Chief Thomas E.
Ribel
Address: 2999 NE 191 Street, Suite 500, Aventura, FL 33180 466-8935 PH -- 466-8939 FX
Program Area: COMMLrNITY DRUG & CRIME PREVENTION Program Dates: 10/01/96 -- 09/30/97
Program Name: COMMUNITY DRUG & CRIME PREVENTION Target Population: City Residents
Proposed Activities Planned Measures Monitoring Plan
Purchase, programming, City proposes to purchase and Invoices for equipment purchased
implementation, police staff implement a Reverse 911 System with grant funds
training of a Reverse 911
information system. Documentation which supports
police staff training on
Community information program implementing the Reverse 911
to inform the citizens of Aventura System
of this new crime prevention
program and service. Documentaiton which supports
informing the citizens of
Aventura of the new Crime
Prevention Program
Chief Thomas E. Rlbel, APD / lusan Windmiller, DJSS
ATTACHMENT B
Agreement Budget - Program Budget
PROGRAM REVIEW
Jurisdiction Name: AVENTURA Contact Person: Chief Thomas E. Ribel
Program Area: COMMUNITY DRUG AND CRIME PREVENTION 466-8935 PH - 466-8939 FX
Program Name: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/01/96 - 11/01/97
Target Population: City Residents
Proposed Budget
Salaries and Benefits, Total $0
Contractual Services, Total $0
Expenses, Total $9,861
Reverse 911 system
Purchase price for city approximately$29,000
This grant will support part of this purchase
Total Budget $9~861
Dade County will reimburse an amount not to exceed: $7,396
The 25% CASH MATCH for this grant is: $2,465
The source of the CASH MATCH is:
General Fund, City of Aventura
12/17/96, AV$CP97.WK4
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
COMMUNITY CRIME PREVENTION PROJECT
PURPOSE AREA 4A
[This form supersedes all previous Local Community and Neighborhood Crime Prevention
Project Report Forms, effective upon approval of the new grant award.]
(Jurisdiction Name)
(Project Name)
(Program Area Name)
(Objective Numbers & Names -- See Contract, Exhibit A, Program Information)
(Name of Person Completing Form) (Title) (Phone)
UNIQUE ID (Completed by BCA)
STATE CONTRACT ID NUMBER: 96-CJ-3S-11-23-01-091
2 January I - March 31 April 15
3 April I - June 30 July 15
4 July 1 - September 30 October 15
1 * October 1 - December 31 January 15
· For example, if your project began in October, this is R~ orr Number 1.
Record Number, Period, and Date below:
~ '~'~:~ ~ " '~ ~:~:' ~4~-~i:'~::'~-*'~'~':~i~ ~:"~¥~' · -------~
This report complies with U.S. Department of Justice Performance Evaluation and Assessment reporting requirements
(OMB No. 1121-0113) in conformance with the Congressional Mandate to assess the impact of the Drug Control and
system Impro,,~ment Formula Grant Program implemented under the Federal Anti-Drag Abuse Act of 1988.
1. During this quarter, how many neighborhoods were involved in grant-funded project activities? __
2. During this quarter, what is/are the uameJs of the jurisdiction/s participating in grant-funded activities
and what is the estimated population of each?
Jurisdiction Population
Aventura 15,384
Coral Gables 40,091
El Portal 2,457
Florida City 5,8O6
Hialeah 188,004
Hialeah Gardens 7,713
Homestead 26,866
Key Biscayne 8,854
Metro Dade (Unincorporated) 1.028,071
Miami Beach 92,639
Miami Springs 13,268
North Bay Village 5,383
North Miami 4,998
Opa-Locka 15,283
Pinecrest 19,089
West Miami 5,727
3. During this quarter, what was the estimated percentage of grant-funded activities directed toward the
following:
% Business
% General Public
% Law Enforcement
% Libraries
% Parks and Community Centers
% Public Housing
% Residential Homes
% Schools
% Senior Citizens
% TOTAL
4. During this quarter, what estimated percentage of participants were served in each of the following target
groups:
% Children (under 13 years of age)
% Teenagers (13-18 years of age)
% Elderly (60 years or older)
% Handicapped
% Other Groups (Specify) see detailed report
% Other Groups (Specify) see detailed report
% TOTAL
5. During this quarter, what serious (index) crimes were targeted for project activities?
[Check all that applyl
Aggravated Assault
Arson
Burglary
Drug Abuse
Forcible Rape
Larceny or Theft
Motor Vehicle Theft
Murder
Robbery
Other (Specify) see detailed rc~ort
6. During this quarter, what live crime prevention PRESENTATIONS were given before groups targeted
and reported in Section 3 (abeve) in the following settings?
ILive means that a project staff person or a volunteer recruited by project staff made a presentation to an
audience in one of the following settings or through the media. Check those that apply and provide
numbers for those that am checked.]
Businesses
Number of Workshops/Meetings Held Number in Attendance
Churches
__ Number of Workshops/Meetings Held __ Number in Attendance
Law Enforcement Agencies
Number of Workshops/Meetings Held Number in Attendance
Libraries
Number of Workshops/Meetings Held Number in Attendance
Communi .fy Organizations (e.g. YMCA's. YWCA's, Big Brothem/Sist~rs, R~d Cross, etc.)
Number of Workshops/Meetings Held Number in Attendance
Government Agencies (including local btmlan services agencies and branch offices of state
Number of Workshops/Meetings Held __ Number in Attendance
Parks and Community Recreation Centers
Number of Workshops/Meetings Held __ Number in Attendance
Public Housing
Number of Workshops/Meetings Held __ Number in Attendance
Radio
Number of Workshops/Meetings Held Number in Attendance
Residential Homes
Number of Workshops/Meetings Held __.Number in Attendance
Schools
Number of Workshops/Meetings Held Number in Attendance
Senior Citizen Centers
Number of Workshops/Meetings Held Number in Attendance
Television
Number of Workshops/Meetings Held Number in Attendance
Other Groups (Specify) see detailed report
Number of Workshops/Meetings Held Number in Attcndancc
7. During this quarter, how man), mexlia packages were developed to promote local crime prevention
campaigns? [Record number for each type of media]
Newspaper Advertising
Newspaper Articles
Magazine Advertising
Magazine Articles
Pamphlets
Radio Public service Announcement (PSA's)
Television Public Service Announcements (PSA's)
School Curriculums
Video Packages (for distribution to networks and use by Public
Housing, Schools, Senior Citizens Centers, etc.)
TOTAL
8. During this quarter, hox~ lUaU3 times did schools present, publishers print, and broadcasters air local
grant-in-aid funded and produced crime prevention campaign media described in Section 7?
[Record number for each type of media]
Media
Curricula (Reporl Number of school classroom,s)
Magazines
Newspapers
Radio
Television
TOTAL
9. During this quarter, how many of the following activities were implemented with grant-in-aid funds?
[Check and record units of measure for those activities that are checked.]
Identify and Secure Prooertv:
DADE COUNTY PROGRAMS: None
Identifying Household Property
DADE COUNTY PROGRAMS: None
B. Installing Improved Security Devices
Involve thc Community:
DADE COUNTY PROGRAMS: Florida City
C. Starting Block Watch or Neighborhood Watch Groups
__ Number of watch groups implemented
__ Number of homes receiving security surveys
__ Number of watch group meetings held
DADE COUNTY PROGRAMS: None
D. 0 Establishing Block or Safe Homes
DADE COUNTY PROGRAMS: Florida City
E. Developing Citizen Patrols (to report suspicious activity in neighborhoods to police)
Number of citizen Patrols established
__ Number of neighborhood blocks covered
DADE COUNTY PROGRAMS: None
F. Initiating Hot Lines
DADE COUNTY PROGRAMS: None
G. Creating Citizen Escort Programs
DADE COUNTY PROGRAMS: Miami Beach, North Bay Village, Pinecrest
H. Organizing Neighborhood Clean-Ups (to destro)' Crack houses, removing trash.
converting vacant lots to neighborhood recreation sites for children, etc.)
Number of clean-up campaigns implemented
DADE COUNTY PROGRAMS: Coral Gables (Red Ribbon Week & Explorers), El Portal, Hialeah
(L. LF.E.), Hialeah Gardens, Metro-Dade (Diversion), North Miami, Opa-Locka
I. Promoting Healthy Alternative Drug-Frae Events for Youth and Adults
Number of events held
DADE COUNTY PROGRAMS: Aventura, Key Biscayne, West Miami
J. Encouraging Law Enforcement Agencies to usc or create Advisory Boards, Tenant
Associations, Youth Groups or Small Neighborhood Groups
__ Number of boards, associations or groups established
__ Number of meetings held
DADE COUNTY PROGRAMS: None
K. __ Encouraging Communities to establish some form of Drug Coordinating Council
DADE COUNTY PROGRAMS: None
L __ Reestablishing support within Inner City Communities
DADE COUNTY PROGRAMS: Metro-Dade (B.A.N.D. & Don't Let Alcohol Be Your Last Taste
in Life), Miami Springs (Parenting)
M. __ Providing Prevention Education and Life Skills Curriculum to Students through school
personnel, communi .fy leaders, and state and local Agencies
__ Number of classes for school-age children (MDPD Alcohol)
__ Number of adult education classes held. (MDPD/B.A.N.D., Miami/Parenting)
DADE COUNTY PROGRAMS: None
N. Targeting Parents and Youth from High Risk Population Areas for Crisis Intervention
DADE COUNTY PROGRAMS: Coral Gables (Recreation Center), Homestead
O. Starting or Expanding the Operation of Community or Neighborhood Recreation
Center or Program
Number of Community or Neighborhood Recreation Centers or Programs
which offer:
Sports: [Check all that applyl
soccer basketball football
volleyball tennis pool
swimming aerobics other (specify)
card games baseball other (specify)
back packing/ outdoor/wilderness
camping hiking
gymnastics karate
Arts, Crafts, and Cultural Enrichment: [Check all that apply]
ceramics dancing homemaking
music drawing/coloring other (specify)
painting sewing other (specify)
Academic or Vocational Training: [Check ail that apply]
mathematics science
other (specify) other (specify)
other (specify) other (specify)
Other Drug or Crime Prevention Activities: [Check all that apply]
drug awareness/prevention education personal hygiene
life management skills AIDS education
health and nutrition teen pregnancy programs
job readiness training academic tutoring
parent effectiveness training family counseling
parent support groups other (specify)
outreach programs for youth gangs other (specify)
neighborhood or town hall meetings other (specify)
leadership or counselor-in4raining
(CIT) programs
DADE COUNTY PROGRAMS: Coral Gables (Community Recreation Center), Homestead
P. __ Starting or expanding a Neighborhood Youth Athletic League
__ Number of leagues formed Number of games played
Project Narrative
[Thc applicant should attach a brief narrative detailing their progress in meeting their subgrant objectives.
The narrative should allow the reader to put the number provided in the Quarterly Report in context.]
NOTE: Attached are the narratives submitted by each jurisdiction with their respective Quarterly
Performance Repons. Each Narrative is labeled by City, Program Area and Project Name.
A:CDCP2. SAM/REV. 06/96
Metro-Dade County QINVCP
Community Drugs & Crime Prevention Revised 09/16/96
Resolution R-648-96
P~oj¢ct - Index Code
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE
[To Be Typed on Jurisdiction's Letterhead]
City: Date of Claim:
Project Name: Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER October 1 - December 31 Report Due January 15
SECOND QUARTER January I - March 31 Report Due April 15
THIRD QUARTER April I - June 30 Report Due June 15
FOURTH QUARTER July 1 - September 30 Report Due October 15
1. Total Federal Budget $ 2. Amount This Invoice $
(75%)
3. Amount Previous Invoices $ 4. Remaining Balance $
Budget Line Item Exceeds Federal Local Total
Categories Disallowed Budget Funds Match Funds
(75%) (25%) (100%)
1. Salaries & Benefits
2. Other Personnel
Services (Tcmpora.,~
Employees/Contractual)
3. Expenses
4. Total Claim Costs
We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this
Claim $ (75%), the balance of costs, $ (25%), to be recorded as our
in-kind contribution to comply with the local cash match requirement.
Attached please fred the records which substantiate the above expenditures. I certify that all of the costs have been
paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized
budget and fall within the contractual scope of services and alt of the goods and services have been received for
which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official Payment Approved, Metro-Dade County
Metro-Dade County Page 2 of 3
Community Drugs & Crime Prevention
Resolution R-648.96
Project Index Code
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE = Payroll Expenses
City: Date of Claim:
Project Name: Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER October 1 - December 31 Report Due January 15
SECOND QUARTER January I - March 31 Report Due April 15
THIRD QUARTER April 1 - June 30 Report Due June 15
FOURTH QUARTER July 1 - September 30 Report Due October 15
Officer/Staff Name Date of Activity Ty~e of Activity* Total Hours
*(Presentation. Parent Meeting, Field Trip, etc.)
TOTAL HOURS AT $ PER HOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ iS CORRECT.
OFFICER/STAFF SIGNATURE
OFFICER/STAFF SOCIAL SECURITY #
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment.
Melro-Dad¢ County Page 3 of 3
Community Drags & Crime Prevention
Resolution R-648-96
Project Index Code
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Equipment/Supply/Activity Expenses
City: Date of Claim:
Project Name: Claim Number:
Costs Incurred During the Period of.'
FIRST QUARTER October 1 - December 31 Report Due January 15
SECOND QUARTER January I - March 31 Report Due April 15
THIRD QUARTER April I - June 30 Report Due June 15
FOURTH QUARTER July 1 - September 30 Report Due October 15
Vendor Item Description Date Paid Check No. Arn0l~ll~
TOTAL AMOUNT EXPENSES
NOTE: Copies of all invoices for this request must be attached to process payment.
ATTACHMENT D
Annual Project Report
ANNUAL/FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 4A
COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA
This Annual Report covers the subgrant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 17, 1997. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form) (Title) (Phone)
Record Project Time Frame
Start Date End Date
Metro Dade County Department of Justice System Support 01evised7/96)
The Subgrant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In the space provided, give a description for each of the following topics (a-f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
I. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other than the Police
Dept.)
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffing
a. What were the total number of Full-Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number of FTE's funded by the Drug Control and System
Improvement Formula Grant Program? __
4. Training
Compete the following only if grant funds were used to train any staffworking in
your project. If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a. What type and amount of staff training was provided during this project?
Record the total number of individuals who received training and total the number of
hout~ trained. For example, if5 employees received 8 hours of training each, record 5
employees and 40 hours of training.
Training Subject Number Trained Hours Trained
Fund Raising and Grant Management
Communit.x Organizations
Police Relations
School Relations
Curriculum Development
Recreational Programs
Other (Specify)
b. Have new procedures or practices been implemented as a result of the
training provided through this project? __ Yes __ No
If no skip to Question 5
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? __ Yes __No
4. Training Continued
d. What improvements resulted from Training project staff ? Check all
that Apply
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drag Education Program
Enhanced Existing Human Service Program
Enhanced Existing Law Enforcement Program
Enhanced Existing Recreation Program
Other (Specify)
e. Who provided the training ? Check all that appl)
Peer Assistance/Experienced Practitioner
Instructor of National Reputation
Project Staff
State Training Personnel (Florida Depl. of La~ Enforcement)
Other (Specify)
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all that Appl),
Audiovisual
Computer Equipment
Contractual Sen'ices
Furniture/Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT A
The following is a list of Program Objectives that are included under the Community Drug and
Crime Prevention Program Area of the Byme Grant. You will find them listed as they correspond
to your project. Each jurisdiction is required to address their respective program and
objectives listed below.
FY97 Cities (County) Project Objectives
Florida City Neighborhood Crime Watch and Citizens Patrol
1 neighborhood watch; 1 citizen patrol; 200 surveys.
Miami Beach Neighborhood Clean Up Programs
North Bay Village 1 neighborhood clean-up program each city
Pineerest
Red Ribbon Week: Alternative Drug Free Events and Activities Developed
Hialeah 1 alternative drug free program each city or county
At Risk Youth Programs:
Hialeah 1 At Risk Youth Program each city or count)'
Metro Dada (Diversion)
North Miami
9pa Locka
Aventura Law Enforcement with Community Groups
Kcy Biscayne (Communi~' Crime Prevention)
West Miami coordinated neighborhood group each city
Metro Dade (BA ND, Don't Alcohol Be Your Drug Prevention Education and Life Skills
r~ast Taste of Li/'e) Metro Dade (Band/10 presentations:
Vliami Springs (Parenting) Alcohol/ 7 student classes and 1 parent class for each
of 23 schools)
Miami Springs/14 parent classes
~omestead Communi~' Recreation Center Programs
I expanded or enhanced communit)' recreation center
ATTACHMENT E
Metro-Dade County Affidavits
METROPOLITAN DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits that
pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this conWact. All blank
spaces must be filled.
The bIETROPOLITAN DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT;
METROPOLITAN DADE COUNTY EMPLOYIvIENT DISCLOSURE AFFIDAVIT; METROPOLITAN
DADE COUNTY CRIMINAL RECORD AFFIDAVIT; and DISABILITY NONDISCRIMINATION AFFIDAVIT
shall not pertain to cuntxaets with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The METROPOLITAN DADE
COUNTY FAMILY LEAVE AFFIDAVIT shall not pertain to contracts with the United States or any of its
depar~ents or agencies or the State of Florida or any political subdivision or agency thereof; it shall, however,
pertain to municipalities of the State of Florida. All other contracting entities or individuals shall read carefully
each affidavit to,.Ae. Iermine whether or not it pertains to this contract.
/
I, ~-~-. ~ , being first duly sworn state:
Affiant
The full legal name and business address of the person(s) or entity contracting or transacting business with
Metropolitan Dade County are (Post Office addresses are not acceptable):
65-0662615
Federal Employer Identification Number (If none, Social Security)
City of Aventura
Name of Entity, Individual(s), Partners, or Corporation
Municipal Government
Doing Business As (if same as above, leave blank)
2999 NE 191st Street Suite 500 Aventura, Florida 33180
Street Address City Sta~e ZipCode
NA I. METROPOLITAN DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County
Code)
1. If the contract or business transactio.~ is with a corporation, the full legal name and business
address shall be provided for each ofticer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the foregoing information shall be provided for each partner. If
the contract or business transaction is with a ~'ust, the full legal name and address shall be
provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to conlyacts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or a~¥
municipality of this State. All such names and addresses are (Post Office addresses are not
acceptable):
Full Legal Name Address Ownership
%
%
%
2. The full legal names and business address of any other individual (other than subconWactors,
materiaimen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the conffact or business transaction with Dade County are (Post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fmc of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
NA II. METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County
Ordinance No. 90-133, Amending sec. 2.8-I; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business Iransaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any depar~nent
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your fLrm have a collective bargaining agreement with its employees? Yes __ No
2. Does your fu'm provide paid health care benefits for its employees? __ Yes __ No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to
race, national origin and gender:
White: Males Females Asian: Males Females
Black: Males Females American Indian: Males Females
Hispanics: __ Males __ Females Aleut (Eskimo): __ Males __ Females
: Males Females : Males Females
III. METROPOLITAN DADE COUNTY CRIMINAL KECORD AFFIDAVIT (Section 2-8.6 of the
County Code)
The individual or entity entering into a contract or receiving funding fi.om the County __ has __
has not as of the date of this affidavit been convicted ora felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding fi.om the
County __ has __ has not as of the date of this affidavit been convicted ora felony during the past
ten (10) years.
IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the firm (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related t'u'ms, are in
violation of the Cuba Democracy Act of 1992.
In accordance with County Resolution No. R-656-93, all fians (individual, organization, corporation,
etc.) submitting bids or proposals or receiving contract awards attest that neither the firm or any of its
owners, subsidiaries, or affiliated or related lb'ms, are in violation of the Cuba Democracy Act of 1992
which imposes the U.S. trade embargo to Cuba.
V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT
(County Ordinance No. 92-15 codified as Section 2-$.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the
above named person or entity is providing a drug-free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drug abuse in the workplace
2. the fu'm's policy of maintaining a drug-free environment at all workplaces
3. availability of drug counseling, rehabilitatiun and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of amployment
that the employee will abide by the terms and notify the employer' of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Con~raets involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
VI. METROPOLITAN DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County
Ordinance No. 142-91 codified as Section I 1 A-29 et. ~ of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
VlI. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385o95)
That the above named ftrm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction in the following laws: The Americans with Disabilities
Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections
225 and 611 including Title I, Employment; Title I1, Public Services; Title III, Public
Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title
V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal
Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section
3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State.
NA VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND
CURRENTLY DUE FEES OR. TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named fwra, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes - including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the ftrm, corporation, organization or individual have been paid.
I have carefully read this entire four (4) page document entitled, "Metropolitan Dade County
Affidavits" and have indicated by an "X" all affidavits that pertain to this contract and have
indicated by an "N/A" all affidavits that do not pertain to this contract.
By: 1-7-97
(Signature of A (Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this 7 th day of January
presented as identification. (Type of Identification)
(Signature of Notary) (Serial Number)
.~,~"TERESA M. SMITH
I~I~ARY PUBLIC,. STATE OF FLORIDA
,~. -~ ~. --.!~,~.~..~,.-.,. .......
[rrmt ~r ~llllalla~l~.~O ao~/8~' (Expiration Date)
Notary Public - State of Flora. da Notary Seal
(State)