2000-055 RESOLUTION NO. 2000-55
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 00-224-A FOR PROFESSIONAL
LANDSCAPE ARCHITECT SERVICES FOR A MASTER
PLAN[FEASIBILITY STUDY FOR THE WATERWAYS
PARK EXPANSION BY AND BETWEEN THE CITY OF
AVENTURA AND O'LEARY DESIGN ASSOCIATES, P.A.,
FOR THE AMOUNT OF $56,700; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 00-224-A in the amount of $56,700 for professional
engineering services by and between the City and O'Leary Design Associates, P.A.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Rogers-Libert, who
moved its adoption. The motion was seconded by Commissioner Beskin, and upon
being put to a vote, the vote was as follows:
Commissioner Arthur Berger yes
Commissioner Jay R. Beskin yes
Commissioner Ken Cohen yes
Commissioner Harry Holzberg yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Jeffrey M. Perlow yes
Mayor Arthur I. Snyder yes
Resolution No. 2ooo-55
Page 2
PASSED AND ADOPTED this 5th day of September, 2000·
)~T~t~JR I. SNYD~R, MAYOR
ATTEST:
~E~ESA IVlt SOI~OK/~,-CMC
CITY CLERK' -~'
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
EXHIBIT 'A'
WORK AUTHORIZATION NO. 00-224-A
MASTER PLAN/FEASIBILITY PHASE
FOR
WATERWAYS PARK EXPANSION
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
BETWEEN
THE CITY OF AVENTURA, FLORIDA
AND
O'LEARY DESIGN ASSOCIATES, P.A.
AUGUST 23, 2000
EXHIBIT 'A'
WORK AUTHORIZATION NO. 00-224-A
MASTER PLAN/FEASIBILITY PHASE
FOR
WATERWAYS PARK EXPANSION
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
PREAMBLE
The Consultant proposes to provide professional services, for the City of Aventura, as follows:
Landscape Architectural Services
· Preparation of a Conceptual Master Plan.
The Consultant will prepare a Master Plan to include the location of
desired park amenities.
· Coordinate the work of Consultants.
The Consultant will coordinate the work of EAS Engineering, Inc. (EAS)
and Bailey Engineering Consultants (BEC).
Project meetings.
The consultant will attend ail required meetings with City staffand the
Engineering firms (lEAS and BEC).
· Prepare a Preliminary Statement of Probable Construction Cost.
The Consultant, in collaboration with the project engineering firms (EAS
and BEC), will prepare a detailed preliminary Statement of Probable
Construction Cost, to include professional fees and permitting fees.
O'LEARY DESIGN ASSOCIATES., P.A. I
Landscape Architects
WAGE RATE CERTIFICATION
DATE: AUGUST 23, 2000
PROJECT: 00-224-A
PROJECT: MASTER PLAN/FEASIBILITY PHASE
WATERWAYS PARK EXPANSION
AVENTURA, FLORIDA
PROJECT MANAGER: WILLIAM A. O'LEARY
TASK NAME: LANDSCAPE ARCHITECTURAL SERVICES
TASK HOURLY PROPOSAL
CLASSIFICATION HOURS RATE DOLLARS
1. PROJECT MANAGER 128 100 $ 12,800.00
2. LANDSCAPE ARCHITECT 80 85 $ 6,800.00
TOTAL HOURS
TOTAL DOLLARS 208 $ 19,600.00
REIMBURSABLE EXPENSES EST. COST RELATED
PRINT NO.
SUB-CONSULTANT
SUB-CONSULTANT 'C'
SUB-CONSULTANT 'D'
TRAVEL
PRINTS/GRAPHICS/INCIDENTALS $ 600.00
A. TOTAL REIMBURSABLE EXP. $ 600.00
DIRECT EXPENSES:
SUB-CONSULTANT 'A'
(ENVIRONMENTAL AUDIT) $ 34,500.00
SUB-CONSULTANT 'B' ARCHITECT
SUB-CONSULTANT'C' ELECTRICA $ 2,000.00
SUB-CONSULTANT 'D' GRAPHICS
B. TOTAL DIRECT EXPENSES $36,500.00
C. TOTAL DIRECT LABOR $ 19,600.00
TOTAL BUDGET $ 56,700.00
(A+B+C)
PREPARED BY WAO 8/23/00
APPROVED BY WAO 8/23/00
WORK AUTHORIZATION NO. 00-224-A
The City of Aventura has requested Work Authorization No. 00-224-A, as provided for in the
agreement between the City of Aventura and O'Leary Design Associates, P.A. and approved by
the City Commission on August 20, 1996.
This Work Authorization No. 00-224-A provides for Landscape Architectural services in
accordance with Articles 3 and 4 of the agreement as further detailed in the scope of services
Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor expenses are ............. $19,600.00
Total estimated direct expenses are ............ $36,500.00
Total estimated reimbursables are .............. $ 600.00
O'LEARY DESIGN ASSOCIATE~, P.A.
WILLIAM A. O'L~ARY, FASLA~'
CITY:
ATTEST:
CITY OF AVENTURA, FLORIDA
////~~]~ t,,iff~i~G,,_r~ ,,! throughr~>r~f MAN~
By: ~- ' ,/'
Ci~l~erk ~/~ } City Manager
TERES^ M. SOROKA E. C M. SOROKA
C dayof
APPROVED AS TO FORM
By: ~'~ ~'x' ~b~*~ Notice to Proceed__[~Yes__ No
City Attorney
WEISS-SEROTA-HELFMAN Project Initiation Date ~ ~ ~
RECOMMENDED through its
.COMMUNITY SE?ICES DIRECTOR
"Y"C Si i r cto
ROBERT M. SHERMAN
C~'~'day of ~ ~-~ ,20 0~
EAS ENGINEERING, INC.
55 ALMERIA AVENUE · CORAL GABLES 33134 · (305) 445-5553 · FAX (305) 444-2112
Mr. Willi~ A. O'Le~r~
O'Leary Design Assoc., P.A.
8525 S.W. 92 St., C-11
Miami, Florida 33156
Re: City of Aventura - Waterways Park Expansion
Dear Mr. O'Leary:
EAS Engineering, Inc. is pleased to submit the following proposal for professional environmental
and engineering services related to the above referenced project.
It is our understanding that the City of Aventura requires professional environmental and civil
engineering services for purposes of conducting a biological and wetland assessment, assessing the
development opportunities and constraints and providing environmental auditing services for this
parcel of land.
Based on our understanding of the City's requirements, we have prepared a scope of services which
we feel will be responsive to the project needs. We have divided our scope of services into five (5)
tasks:
TASK I Phase I Audit/Site Assessment
TASK 2 Phase II Audit
TASK 3 Boundary and Topographic Survey
TASK 4 Permitting Implications and Cost Estimate for Preferred Site Plan
TASK 5 Expenses
TASK 1 - PHASE I AUDIT/SITE ASSESSMENT
This task will begin with the collection of background materials such as aerial photos, existing
surveys, and ownership information, as well as any other pertinent information which may be
available. After this information has been collected and reviewed, a site inspection will be
conducted. During the site inspection, a Phase I Environmental Site Assessment (ESA) and a
biological survey will be conducted. Drainage tests will also be included in this task.
Mr. William A. O'Leary
O'Leaty Design Assoc., P.A.
August 23, 2000
Page- 2-
The purpose of the biological survey is to document and map the presence of any significant
biological resources found on the site and to map the boundaries of the existing wetlands. Existing
conditions will be documented and evaluated in a Site Assessment Report. The locations and
capacities of existing water and sewer connections will be included in this site assessment. This will
be done by reviewing Miami-Dade Water & Sewer Department records, not in the field.
Five (5) drainage tests, at a cost of $400.00 each, will be conducted at locations to be determined.
The Phase I EnvironmentaI Site Assessment (ESA) will consist of a walk-through visual inspection
of the site and surrounding area and a review of historical aerial photographs available at the Dade
County Public Works Department (DCPWD). We will also check the files at the Dade County
Department of Environmental Resources Management (DERM) for any records of past or current
violations at the site and in the surrounding area. If provided to us, the property abstract will also
be reviewed. The report for this task will summarize our findings and will offer recommendations
for a Phase II ESA (site soil and groundwater testing). This Phase I Site Assessment will not
include radon, asbestos or any groundwater and/or soil sampling. At the conclusion of this task,
EAS Engineering will provide you with three (3) bound copies of the report. This task will be
completed within forty (45) days of our receipt of the signed agreement and notice to proceed.
Work under this task may also include discussing the proposed work with agencies such as the U.S.
Army Corps of Engineers (Corps), the South Florida Water Management District (SFWMD), and
the Miami-Dade County Department of Environmental Resources Management (DERM).
TASK 2 - PHASE II AUDIT
Because of the known uses surrounding the site, and based on a preliminary inspection, a limited
Phase II ESA will be conducted on the site. It is proposed to collect soil and groundwater samples
from four (4) locations around the property. Tentatively, it is proposed to install wells in the four
comers of the property, however this may be modified after the Phase I portion of the work is
complete. At each of the four (4) sampling locations it is proposed to collect two (2) soil samples
(surface to 2 ft, and at the groundwater interface). A groundwater sample will also be collected at
each of the four wells. Additional soil samples may be recommended in the Phase I Audit report.
The surface soil samples will be analyzed for oil and grease and RCRA metals. The soil sample at
the groundwater interface will be analyzed for RCRA metals and an FDEP screening suite (which
includes 601,602, 610, kerosene compounds and Pb). The groundwater sample wiI1 be analyzed
for RECRA metals and 60 I, 602 and 610. The results of these analyses will be compared to county
and state standards and a summary report prepared. This Phase II Site Assessment does not include
any radon testing or a limited asbestos survey.
Mr. William A. O'Leary
O'Leary Design Assoc., P.A.
August 23, 2000
Page- 3-
Each well will be capped, grouted and screened and left suitable for future sampling. The well
installation and sample analysis will be subcontracted. The cost of these services is based on an
estimate of $5,000 per well. This estimate will allow additional sampling from the wells if needed.
It is expected that this task can be completed within thirty (30) to forty five (45) days of being
authorized to proceed with this task.
TASK 3 - BOUNDARY AND TOPOGRAPHIC SURVEY
We will provide a combined boundary and topographic survey of the subject site. The survey will
also show any wetland boundaries or significant biological resources identified in Task 1, will
include topographic data and features of the road to the south of the subject site, and will tie into an
existing survey for the property to the east of the subject site. This survey will be conducted by
Avirom-Hall Surveyors.
TASK 4 - PERMITTING IMPLICATIONS AND COST ESTIMATE FOR PREFERRED
SITE PLAN
EAS Engineering will interpret the information provided in Tasks I through 3. Once the City has
considered all of this information and a site development plan is generated, we will review the plan
and will provide an assessment of the permitting implications and a preliminary cost estimate for the
proposed ~vork, including mitigation for wetI.~-~d impacts, if necessary. The preliminary cost
estimate will include permit fees and professional fees for processing the applications as well as cost
estimates for structural components.
TASK 5 - EXPENSES
Schedule of Out of Pocket Expenses
Photocopies $ 0.25 each Postage at cost
Blue Prints $ 1.00 each Long Distance Telephone including taxes at cost
Mylars $ 5.00 each Mobile Phone expenses including taxes at cost
Velums $ 3.00 each Shipping at cost
FAX $ 1.00 per sheet Printing at cost
Computer time(CADD) $20.00 per hour Sustenance (out of town only) at cost
Mileage $ 0.32 per mile Parking Fees & Tolls at cost
Travel Expense at cost Boat Usage $200/day
Costs may be adjusted yeady
Based upon our experience with similar assignments, we believe it is best to provide our work for
Tasks 1 (Phase I Audit/Site Assessment), 3 (Boundary/Topographic Survey) and 4 (Permitting
Implications and Cost Estimate) on a fixed fee basis. Actual costs will be invoiced for Task 2 (Phase
II Audit).
The following professional fees have been established for each of the tasks described above:
Mr. William A. O'Leary
O'Leary Design Assoc., P.A.
August 23, 2000
Page- 4-
TASK 1 - PHASE I AUDIT/SITE $ 3,000.00 Fixed Fee
ASSESSMENT
- Drainage Tests (5, ~ $400 ea.) $ 2,000.00 Fixed Fee
TASK 2 - PHASE II AUDIT $ 20,000.00 Cost Not to Exceed (Actual
Costs will be billed)
TASK 3 - BOUNDARY/TOPOGRAPHIC $ 6,000.00 Fixed Fee
SURVEY
TASK4- PERMITTiNG IMPLICATIONS AND $ 2,500.00 Fixed Fee
COST ESTIMATE
TASK 5 - EXPENSES $ 1,000.00 Cost Not to Exceed
Total $ 34,500.00
Regulatory agency plan review fees and permit fees are not included in the budgets for any tasks, and
are the responsibility of the City of Aventura.
Please be informed that we are prepared to initiate the services described above. We request that you
acknowledge acceptance of this proposal by signing the enclosed copy of this letter and returning
it to us. Work under this agreement will not begin until we receive a signed copy of this letter.
On behalf of EAS Engineering, Inc. we wish to express our appreciation for the opportunity to
submit this proposal. We look forward to a continued relationship on this and other future projects.
Sincerely,
ingineeriT~.~
Edw~-rd X.'~S"w~kon. P.E. ~
President
This proposal is acknowledged and accepted by:
William A. O'Leary Date
O'Leary Design Assoc., P.A.
G:\wp2000~2000-15L2000-15.003.wpd
August 17, 2000
Mr. William O'Leary
O'Leary Design Associates, P.A.
Oak Plaza Center
8525 S.W. 92"a Street, Suite C11
Miami, FL 33156
Re: Gulfstream Site
City of Aventura, FL
Dear Mr. O'Leary:
We are pleased to submit our proposal for preliminary electrical system engineering services for
the above project. Our services shall include the following:
1. Preliminary load analysis based on the construction of one (1) Baseball/Softball field,
One (1) parking facility and a concession/restroom facility.
2. Preliminary electrical cost estimate for budgetary use.
3. Written report outlining recommendations.
4. Coordination with Florida Power gr Light Company.
Our scope of services shall be as outlined above. Our fee for this work shall be $2,000.00
Very truly yours, ,///, ,
ACCEPTED DATE
ODA-00-002,doc