2000-040 RESOLUTION NO. 2000-40
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, ACCEPTING AND
ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM
DOCUMENT FOR FISCAL YEAR 2000/01 TO 2004/05;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
2000/01 to 2004/05, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Roads, Drainage and
Infrastructure Improvements, Public Buildings and Facilities, Communications and
Computers and Capital Equipment Purchase and Replacement which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan that includes both pay-as-
you-go and financing. The City Commission pledges that until October 1, 2001, they
will not take action to increase ad valorem taxes to support additonal debt service
requirements other than what is provided for in the proposed Capital Improvement
Program document (not including the Cultural Center project) or required by the City's
Resolution No. 2000-40
Page 2
Comprehensive Plan or such other County or State legislation requring or causing
same, without a vote of the electors of the City of Aventura. However, in no event shall
the public's health, safety, welfare or best interests be jeopardized or the City's ability
to react to unforeseen emergencies or provide services to the community be limited in
order to avoid additional debt or tax increases. The proposed Cultural Center project
financing utilizing General Obligation Bonds will require a vote of the electors of the
City; and
WHEREAS, in the event operating expenditures increase at a higher level than
expected, or unanticipated events reduce key revenue sources, on an annual basis the
City Commission will endeavor to reprioritize projects or revise the schedules in order
to eliminate the need for ad valorem tax rate increases during the next two years (2000-
2002). However, in no event shall the public's health, safety, welfare or best interests
be jeopardized or the City's ability to react to unforeseen emergencies or provide
services to the community be limited in order to avoid tax increases; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission of the City of Aventura hereby accepts and
adopts in principle, subject to annual revisions and authorization, the City of Aventura
Resolution No. 2000- 4__o
Page 3
Capital Improvement Program document for fiscal years 2000/01 to 2004/05 attached
hereto and incorporated herein as specifically as if set at length herein.
Section 2. The City Manager of the City of Aventura, Florida be and the same
is hereby authorized to do all things necessary and expedient in order to carry out the
aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
who
~gers-Libert
The foregoing Resolution was offered by Commissioner l~olzberg ,
moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger yes
Commissioner Jay Beskin yes
Commissioner Ken Cohen ~,es
Commissioner Harry Holzberg ?es
Commissioner Patricia Rogers-Libert ,,es
Vice Mayor Jeffrey M. Perlow yes
Mayor Arthur I. Snyder ?es
PASSED AND ADOPTED this 6th day of June, 20p0.
ATTEST:
TEaR'SA M. SOROKA, CMO
CITY CLERK
ARTHUR I. SNYDER, MAYOR
APP~~O~FICIENCY:
CITY ATTORNEY
CAPITAL IMPROVEMENT PROGRAM
2000/01 -2004~05
CITY OF AVENTURA
CITY COMMISSION
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogers-Libert
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Harry Holzberg
Commissioner Jeffrey M. Perlow
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Brenda Kelley, Community Development
CITY OF AVENTURA
GOVERNMENT CENTER
2999 N.E. 1915T STREET
SUITE 500
AVENTURA~ FLORIDA 33180
OFFICE OF THE CITY MANAGER
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura Capital Improvement Program
(CIP) for the fiscal period October 1, 2000 through September 30, 2005 and the
proposed Capital Budget for the Fiscal period October 1, 2000 through
September 30, 2001.
This document represents the third update of the CIP that was originally
prepared for the five year cycle of 1997 to 2002. The update process is important
for the CIP to become a continuing and ongoing planning/implementation
process. The last four years of last year's program were reevaluated in light of
unanticipated needs, cost revisions, new project priorities and the financial
condition of the City. In addition, the CIP was updated to add new projects in the
fifth year (2004/05) to complete the cycle. Projects included within the framework
of the program were based on input from Commissioners, staff, City consultants
and citizens.
The primary goal of the Capital Improvement Program is to develop a long-term
plan of proposed capital expenditures, the means and methods of financing, and
a schedule of priorities for implementation. The program forms the foundation for
governmental participation in the development process and represents a
commitment by the community toward the achievement and maintenance of a
desirable high quality of life. The facilities and service provided by the City
government are intended to offer the greatest citizen benefit and reflects the
City's identified needs, desires, and financial capabilities.
It is important to stress that the CIP is a planning tool to evaluate infrastructure
needs of the City as well as the financial capabilities of the City. In order to
determine the impact of the CIP on the City's future operating budget, the City
Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget
plan.
Each year the CIP document will be updated and an additional fiscal year will be
added to complete the cycle. The CIP thus becomes a continuing and ongoing
process.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
Pumhase of 2 additional acres for a park or Cultural Arts Center use was
moved from 1999/2000 to 2000/01 -$2,000,000
· Yacht club Way Improvements -$1,050,000
· Founders Park Enhancements - $27,000 '
· Eliminate previously proposed increase in Stormwater Utility rate for
2000101 fiscal year.
The proposed 2000 - 2001 Capital Improvement Program includes 25 projects in
5 functional categories with a total value of $22,243,378. The following
represents the percentage of total funding that each functional category has been
allocated: Beautification & Parks Facilities (35%), Public Buildings and Facilities
Improvements (28%), Roadway, Drainage and Infrastructure Improvements
(22%), Capital Equipment Purchase and Replacement (8%) and
Communications and Computers (7%).
Major emphasis was placed on the following projects: · Cultural Arts Center
· Stormwater Drainage Improvements
· Citywide Beautification Improvements
· Park Improvements/Land Purchase
· Road, Street Lighting & Safety Improvements
· Improved Radio Communications for Police Services
$6,000,000
3,125,000
5,550,000
2,000,000
1,870,000
400,000
The approval of the Cultural Arts Center is subject to a feasibility study and voter
approval should a tax increase be necessary to fund the project.
Two areas of improvement still needs to be investigated in future CIP documents.
At the conclusion of the City,s efforts to address the City assuming the Library
Services currently provided by the County, revenues and costs associated with
this project would need to be included in future documents. The City's
involvement~ if any, with assisting the Dade County School Board in obtaining an
elementary school site may need to be addressed in the next CIP update.
The program contains a detailed funding plan that forecasts revenues necessary
to fund both the Capital Improvement Program and the operating budgets over
the next five years. The proposed funding plan is based on the assumption that
operating expenditures can be maintained at certain percentage increases and
revenue increases at specified rates.
It is significant to note that the funding plan has little financial impact on residents
and the community. Importantly, it continues to establish an ongoing mechanism
to address the City's infrastructure needs. The proposed funding plan supports
the City Commission's commitment not to increase the current Ad Valorem tax
rate for the next two years, unless an unforeseen emergency occurs or the
public's health, safety welfare or best interests are jeopardized. The only tax
increase included in the funding plan is designed to support the proposed
Cultural Arts Center and is subject to voter approval.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the various municipal
services since the incorporation of the City. The City of Aventura's progress and
development continues at a record setting pace while emphasizing a
commitment to excellence and professionalism. This document serves many
purposes. Importantly it se~ves as an aid to the residents in providing a better
understanding of the City's long-term capital needs and how the City intends to
meet these demands. It also details our continuing efforts to address the needs
and concerns of the citizens of Aventura while making prudent financial decisions
which contribute to the City's long term financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2000 - 2005 Capital Improvement Program:
1. Hold a workshop to review the CIP document.
2. Transmit copies of the CIP summary document to the public.
Hold a public hearing to conceptually adopt the final ClP document, by
resolution, for implementation.
All questions relating to the CIP should be referred to my attention.
EMS/aca
CAPITAL IMPROVEMENT PROGRAM
2000 - 2005
HIGHLIGHTS
The proposed funding plan supports the City Commission's commitment not to increase
the current property tax rate for the next two years. The only tax increase included in the
funding plan is scheduled for 2003~04 and is designed to support the proposed Cultural
^rts Center and subject to voter approval and the results of a feasibility study.
Construction of a Cultural Arts Center to expand cultural activities for the community
and enhance the quality of life for residents.
Utilizes a stormwater utility program to correct and improve drainage along roadways for
certain areas of the City. A total of $3,125,000 worth of improvements will be completed
during the five year period.
Includes $2,000,000 for the purchase of additional land south of the city owned Huber
Tract for park or Cultural Center purposes.
A total of $5,550,000 of Citywide beautification improvements including median
landscaping, lighting and signage is funded to continue to fulfill our goal of being the
most beautiful City in South Florida. Major improvements include: Grade Separation
Project, NE 213 Street, Country Club Drive, Yacht Club Way and William Lehman
Causeway
Funding has been provided to install decorative street light fixtures that will complement
the city's beautification improvements and provide well-lighted roadways. Areas
included are NE 213th Street, Country Club Drive and Yacht Club Way.
The systematic replacement of bus benches, shelters and trash receptacles will
continue to be made over the next five years.
Road improvements to enhance safety are included for NE 34th Avenue and Country!
Club Drive.
Continues to address a sidewalk improvement and replacement program.
Provides the necessary equipment to continue to provide high quality and effective
police services
Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of city operations.
Ensures that the tools of production, vehicles, equipment and technology, are available
for city operations.
CAPITAL IMPROVEMENT PROGRAM
2000 - 2005
TABLE OF CONTENTS
INTRODUCTION
Purpose of the Capital Improvement Program
Legal Authority
Development of the Capital Improvement Program
Capital Improvement Program Policies
Preparing the Capital Budget
Locating a Specific Capital Project
Reading the Program Schedules
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
Summary of Major Programs
Summary of Proposed Appropriations by Funding Source
Summary of Project by Location and Yeer
FUNDING PLAN
Introduction
Debt vs. Pay As You Go Financing
Required Separation of Funding Sources
Summary
Proposed Financing Plan General Fund
Long Term Financing Action Plan
Proposed Financing Plan Park Development Fund
Proposed Financing Plan Police Impact Fee Fund
Proposed Financing Plan Stormwater Utility Fund
PAGE
1
2
2
3
4
4
5
6
6
7
8
9
9
10
11
12
17
18
19
2O
Beautification and Park Facilities Improvements
Roadway, Drainage and Infrastructure Improvements
Public Buildings and Facilities Improvements
Communications and Computers
Capital Equipment Purchase and Replacement
22
30
37
40
46
[~
INTRODUCTION
City of Aventura
INTRODUCTION
This section describes what a Capital Improvement Program is and the process for
developing the City of Aventura Capital Improvement Program and Capital Budget. This
introduction also explains how to locate a specific project in this document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the Capital Improvement Program (CIP) is to establish a long term plan
of proposed capital expenditures, the means and methods of financing, and a schedule
of priorities for implementation. In order to determine the impact on the City's operating
budget, debt service and the general trend of future expenditures, the City Commission
will be provided with the advantage of a ClP document as a point of reference and
estimated long term budget plan. In accordance with the State's Growth Management
Act, the City is required to undergo this process in order to meet the needs of its
Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital
development in the City of Aventura. A capital improvement is defined as a capital
expenditure of $2,500 and office equipment expenditure of $500 or more, resulting in
the acquisition, improvement or addition to fixed assets in the form of land, buildings or
improvements, more or less permanent in character, and durable equipment with a life
expectancy of more than one year.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The ClP document also
communicates to the citizens, businesses and interested parties the City's capital
prior;ties and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
City of Aventura
The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
The impact of capital projects on the City's operating budget can be
projected.
The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by th(
Local Government Comprehensive Planning and Land Development Regulations
~ncorporated as Chapter 163, Florida Statutes.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 1999 -2004. A CIP Preparation Manual and relate(
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the Cit,
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement toI
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgent, Necessary, Desirable, and Deferrable.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Support
Services Director and City Manager and were incorporated into the CIP document. At
this point, the proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
City ofAventura
I CAPITAL IMPROVEMENT PROGRAM POLICIES
10
11.
12.
13.
14.
15.
16.
Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
The City will perform all capital improvements in accordance with an
adopted capital improvement program.
The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one year and a value of $2,500 or more, or for office
equipment $500 or more.
The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
The City will determine the most appropriate financing method for all new
projects.
If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
A CIP preparation calendar shall be established and adhered to.
Capital projects will conform to the City's Comprehensive Plan.
Long-term borrowing will not be used to fund current operations or normal
maintenance.
The City will strive to maintain an unreserved general fund balance at a
level not less than 7.5% of the annual general fund revenue.
If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
City ofAventum
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion, will be formulated for that
particular year. Each year the ClP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure,
in the coming year, of funds for employee salaries, supplies, and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Support
Services Director and City Manager and, if approved by the City Manager, a budget
amendment is presented to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five program areas as follows:
Beautification and Parks (BP)
Roads, Drainage and Infrastructure Improvements (RDI)
Public Buildings and Facilities (PBF)
Communications and Computers (CC)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project RDI-1-CS is Roads, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
City ofAventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules". The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
OVERVIEW OF
RECOMMENDED
PROJECTS
City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2000 - 2005 Capital Improvement Program includes 25 projects in 5
functional categories with a total value of $22,243,378. The following represents the
3ercentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (35%), Public Buildings and Facilities Improvements
(28%), Roadway, Drainage and Infrastructure Improvements (22%), Capital Equipment
Purchase and Replacement (8%) and Communications and Computers (7%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five
,ears covered by the Capital Improvement Program.
Table 1
Capital Improvement Program
2000/01-2004/05
Summary By Function
Program 2000/01 2001102 2002/03 2003/04 2004/05 TOTAL
Beautification & Parks Facilities $175,000 $ 1,127,000 $ 7,577,000
Roadway, Drainage & 25,000 175,000 4,995,000
Infl'~tructuro
Public Buildings & Facilities 800,000 1,000,000 4,500,000 0 0 6,300,000
Communications & Computers 380,450 288,683 330,592 349,500 159,000 1,508,220
Capital Equipment 318,790 382,122 432,081 427,160 303,000 1,863,153
$ 3,325,000 $ 2,050,000 $ 9~0,000
1,230,000 3,540,000 25,000
Totals $ 6,054,240 $ 7,260,805 $ 6,187,673 $ 976,660 $1,764,000 $ 22,243,378
Capital Equipment
8%
Communications &
Computers Beautification &
7% Parks
35%
Public Buildings
28%
Roadway, Drainage &
Infl'estmctum
22%
City of Aventura
sUMMARY OF PROPOSED APPROPRIATIONS' BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five years Of
the program.
Table 2
Capital Improvement Program
2000/01-2004/05
Summary By Funding Source
Funding Source 2000/01 2001102 2002/03 2003/04 2004/05 TOTAL
General $3,692,000 $2,728,805 $1,594,847 $892,660 $t,707,000 $10,615,312
Police Impact Fee~ 152,240 92,000 67,826 59,000 32,000 403,066
Pork Development 500,000 500,000
Stormwater Utility 710,000 2,340,000 25,000 25,000 25,000 3,125,000
G rants 1,000,000 1,000,000
Revenue Bond 4,500,000 0 4,500,000
FDOT 1,100,000 0 1,100,000
Private Donations 1,000,000 0 0 1,000,000
$ 6,054,240 $ 7,260,805 $ 6,187,673 $ 976,660 $ 1,764,000 $ 22,243,378
The.proposed funding plan involves a commitment to annual appropriations established
in yearly budgets and long term financing for major projects that are contained in Table
4, Capital Improvement Program Long Term Financing Action Plan, page 17.
Funding Source Summary
49%
Police Impact Fees
2%
Private Donations
4%
Revenue Bond
2O%
Grants
4%
Park Development
2%
8tormwate~ Utility
14%
r
City ofAventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2000/01-2004/05
Summary By Location
location
Foundera Park Additions
Biscayne Boulevard (7) Phase III
&IV
Biscayne ~ke Gardm~ Ar~
Beautification Road Street Drainage Park Sidewalk Safety
Improvements Improve Lighting Improve Improve Repalra Improve
20~0~01
2000/01
2004/05
2001102
2001/02
2001/02 2001/02
2000/01
FUNDING PLAN
City ofAventura
FUNDING PLAN
INTRODUCTION
In order for a Capital Improvement Program to be an effective management planning
tool, the program must include not only a compilation of major capital needs and their
costs but also a financing plan for the entire life of the program. This financing plan
must include an analysis of the available resources which will be used to fund not only
the Capital Improvement Program itself but the required operating expenses and debt
service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the Capital
Improvement Program.
A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
Once the Capital Improvement Program projects have been evaluated, a
determination is made of the projects to be funded and the timing of the
cash outflow for each project. The information is then tabulated to
determine the amounts required to fund the Capital Improvement Program
for each year.
From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two.
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the uncertainty
involved in projecting operating cost increases, the community's desire for service
increases and the inflow of resources over a five year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and.
ordinances' to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects,
City of Aventura
The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
3. The projects are non-recurring.
Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a Capital Improvement
Program which includes:
1. A large number of projects having a relatively small dollar value.
Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The pdmary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a Capital Improvement Program.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Police Impact Fee Fund
[
City of Aventura
3. Park Development Fund
4. Stormwater Utility Fund
5. Capital Construction Fund
In accordance with accounting, legal and internal revenue requirements, all projects tc
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in the Capital Construction Fund or Stormwater Utility Fund.
SUMMARY
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
Utilize "pay - as - you - go" financing through annual appropriations to fund
$15,643,378 of the total five year amount of $22,243,378.
If approved by the voters, and subject to a feasibility study, issue long term general
obligation bond proceeds in the amount of $4,500,000 to fund the Cultural Arts
Center. The annual debt service payment of $315,000 would be paid from a voter
approved debt service tax increase of 4.6%, which is approximately $23.00 a year
for the average resident.
3. Utilize bank loan proceeds for Stormwater drainage improvements in an amount that
generates $2,100,000. The annual debt service of will be paid from the proceeds of
the Stormwater Utility fees over a five year period.
4. No increase in the operating ad valorem tax rate is proposed over the five year plan.
5. Utilize funding from Florida Department of. Transpo~-tation in the amount $1,100,000
to supplement the City's Beautification plans on Biscayne Blvd.
Utilize funding from impact fees, grants and private contributions in the amount of
$2,903,066 to assist in the funding of the Cultural Arts Center, drainage,
beautification plans and police equipment.
City of Aventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
Capital Improvement Program, it was decided that both pay-as-you-go and bond
financing would be most appropriate for funding the program.
Pay-As-You-Go
It has been determined that those projects outlined in the five year program but not
included in the Long Term Financing Action Plan will be financed under a pay-as-you-go
methodology in that they, as heretofore described, represent a large number of
relatively small dollar recurring projects.
Bond or Loan Financing
It has been determined that those projects as shown on the Long Term Financing
Action Plan will be financed through the issuance of bonds or short - term loans. As
explained earlier this financing methodology works well with a small number of relatively
large dollar value non recurring projects which generally will exist to benefit current and
future residents during the life of the debt.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
31an which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General Capital
Improvement Program for each year of the program.
Tables 1,2, and 3 reflect the proposed financing plan for the Capital Improvement
Program based on the inclusion of existing revenue sources and the assumption of
'projections included herein.
Table 1 presents a five (5) year projection of resources which will be available for
General Government Services. Unless shown by an asterisk (*), the amount projected
for each revenue is based on the tax rate or fee structure in effect during the 1999/00
fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a
projected increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five (5) year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General Capital Improvement
Program based on projected revenues and expenditures and the proposed Capital
Improvement Program appropriations for the five (5) years of the program. Please note
that this analysis assumes that all available resources not needed to fund current
operating expenditures will be transferred to the Capital Improvement Program Fund
[,
City of Aventura
and that any balance in the Capital Improvement Program Fund will remain in the
Capital Improvement Program. Through this process, the City will be able to accumulate
a reserve which would be used to fund unexpected capital outlays or to fund future
years' programs.
Table 4 presents an overview of projects included in the five year plan to be financed
from bond proceeds.
SUMMARY OF FINANCING PLAN MODEL
Based on the proposed funding plan, other than voter approved tax increases to fund
the proposed Cultural Arts Center, it is not anticipated that any increase in ad valorem
taxes will be necessary during the duration of the program to fund operations unless
operating expenditures increase at a higher rate than expected, unanticipated events
reduce key revenue sources, or an unforeseen emergency occurs during the five year
period. It should be made clear that the funding plan is based on a series of projections
and assumptions. If events occur that revise the projections and assumptions, the
financing plan will have to be updated and amended.
The City of Aventura has one of the lowest tax rate in Dade County. The following table
compares the tax rates of the cities located in Dade County:
City Millage
Pinecrest 2.1000
Aventura 2.2270
Sunny Isles Beach 2.3030
UMSA 2.4470
Bal Harbour 3.2700
Sweetwater 3,4900
Key Biscayne 3.6060
Virginia Gardens 3,8430
Bay Harbor Island 4.6537
North Bay Village 5,4550
Coral Gables 5.5000
Surfside 5.6030
South Miami 6.3730
Hialeah Gardens 7.3270
Hialeah 7.4810
El Portal 7.7000
Florida City 7.9000
Medley 7.9230
Miami Springs 8.2980
North Miami Beach 8.4035
West Miami 8.4950
Homestead 8.5000
Golden Beach 8.5900
Biscayne Park 8.9000
Miami Shores 8.9692
North Miami 9.0000
Islandia 9.2263
Miami Beach 9.6440
Cpa Locka 9.8000
indian Creek 9.9600
Miami 11.4000
City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
1999100 2000101 200112002 2002/2003
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES
AD VALOREM TAXES*INCREASE
FPL FRANCHISE FEES
FRANCHISE FEES
UTILITY TAXES
CITY OCCUPATIONAl. LICENSES
BUILDING RELATED REVENUE
STATE SHARED REVEN U ES-~INREST RICTED
HALF CENT SALES TAX
OTHER INTERGOVERNMENTAL REVENGES
CHARGES FOR SERVICES
FINES AND FORFEITURES
STATE SHARED REVENUES-RESTRICTED
LOCAL OPTION GAS TAX
MISC. REVENUES
INTEREST ON INVESTMENTS
COUNTY OCCUPATIONAL LICENSES
TOTALCURRENTYEARREVENUES
TRANSFERS FROM STORMWATER UTILITY
TOTAL AVAILABLE
$7,160,000 $7,410,600 $7,632,918 $7,785,576 $7,941,288 $8,100,114 (a)
$16,985,900 $17,323,762 $17,651,913 $17,867,980 $18,485,233 $18.754,709
748,596 180,541 762,763 195,273 203,084 211,208
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
~)
(k)
(I)
NOTES TO ASSUMPTION OF PROJECTIONS
Ad valorem Tax revenue net of any tax increase will grow at the rate of 3.5% for 2000,
3.0% in 2001 and 2% thereafter per year.
Proposed 4.6% tax increase if approved by voters for Cultural Arts Center.
FPL Franchise Fees from Dade County will grow at the rate of 2.5% per year.
Franchise fees will grow at the rate of 3% per year.
Utility taxes will grow at the rate of 3% per year.
Occupational Licenses will grow at the rate of 3.5% per year.
Building related revenues will decrease at the rate of $75,000 in 2000 and $100,000 per
year thereafter.
State shared revenues will grow at the rate of 3.5% per year.
Half-cent sales tax will grow at the rate of 3.5% per year.
Charges for services will grow at the rate of 3.5% per year.
Fines & forfeitures will grow at the rate of 4% per year.
Gas Tax revenues will grow at the rate of 3.5% per year.
[
Cit~/of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 1999/00 2000/01 2001/02 2002/03 2000/04 2094/09
City Commission $ 74,771 $ 75,270 $ 79,775 $ 78,311 $ 79,877 $ 81,475
Off]ce of the City Manager 459,142 489,0CO 528,120 570,370 615,999 ~65,279
1999 Debt Service
2002 Debt Service
1,360,(:~0 1,365,000 1,365,C(~0 1,365,000 1,365,0C0 1,365,000
315,000 315,000
TOTAL PROJECTED OPERATING EXPENDITURE,c $ 12,669,556
$ 13,982,460 $ 14,999,645 $ 16,061,391 $ 17,601,052 $ 18,861,649
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase by 11% in 2000101,
thereafter.
and 8%
The following chart illustrates that half of the operating budget is committed to
)roviding public safety services.
Commission/Legal
Office of the City Finance Support 2%
Manager Services
4% 6%
City Cterk
2%
Community Services
22%
Development
6%
Public Safety
53%
Cit7 of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES v~ PROPOSED APPROPRIATIONS
GENERAL CAPIT,M. IMPROVEMEHT pROGRAM
TOTAL PROJECTED AVAILABLE RESOURCES
PROJECTED OPERATING EXPENDITURES
TRANSFER TO GENERAL CAPITAL IMPROVEMENT
PROGRAM
BALANCE FROM PREVIOUS YEAR
TOTAL AVAILABLE RESOURCES FOR CIP
PAY-AS-YOU-CO PROPOSED APPROPR~TION * CIP
BALANCE IN CiP - END OF YEAR
2000/01 2001/02 2002/03 2003/2004 2004/05
$17,504,303 $18,414,676 $18,063,254 $18.6~8,318 $18,~65,916
13,g82.460 14~999~645 16,061~391 17~601,052 181861.649
3.521.843 3.415.031 2,001,863 1,087.266 104,267
61097~000 519261843 61613,06g 7,020,085 712141691
9,618,843 9,341,874 8,614~932 8,107,351 7.318~958
3.692,000 2.728,805 1,594,847 692,660 1,707,000
$5,926,843 $6,613,069 $7,0201085 $7,2t?,691 $5.811,958
$20,000,000
. . Revenues
"'"' 'Expenditures
'"'~"Fund Balance
$t8,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000,
$4,000,000
$2,000,000
$0
2000101 2001102 2007J03 2003/04 2004/05
City of Aventura
CAPITAL IMPROVEMENT PROGRAM LO~qG TERM FINANCING ACTION PLAN
The following Action Plan has been prepared to provide an overview of projects
included in the five year plan to be financed from bond proceeds:
Table 4
Proposed 2001 Stormwater Utility Loan*
$2,100,000
Projects
Biscayne Lake Gardens Area Drainage Improvements
NE 27~ Court, NE 29~ Place, NE 29th Court, NE 30~ Avenue
NE 201 Terrace and N E; 203 Street
**to be secured by Stormwater Utility Fee Proceeds
Proposed 2002 General Obli.qation Bond Series**
$4,500,000
Cultural Arts Center Project
** to be secured by tax increase which requires voter approval.
City of Aventura
PROPOSED FINANCING PLAN
PARK DEVELOPMENT FUND
The Park Development Fund is used to account for revenues specifically earmarked for
capital improvements to the City's park system. Impact fees from new development
become a funding source for future park development plans. For purposes of this five
year plan, impact fees will be utilized to assist in funding the purchase of two additional
acres to be utilized as open space, recreational property on N.E. 185th Street.
This fund will also be used to account for the grant funding obtained for the proposed
Cultural Arts Center or other park property purchases.
Table 5
Recap of Available Resources and Proposed Appropriations
Park Development Fund
CIP 2000/01 -2004/05
Revenues 2000/01
Park Impact Fees $500,000
Grants 500,000
Total Available Resources 1,000,000
for CIP
Proposed Appropriations $1,000,000
Balance $0
L~
City of Aventura
PROPOSED FINANCING PLAN
POLICE IMPACT FEE FUND
This fund was created to account for impact fees derived from new development and
restricted by Ordinance for Police Capital Improvements. This fund will provide a
funding source to assist the City in providing police capital improvements required by
growth.
The proposed revenues derived from the Police Impact Fee Fund for the five year
~eriod is $403,066. Major capital outlay items include new equipment ~urchases
required by growth in the police department.
Table 6 reflects the anticipated revenues available and the proposed appropriations for
his fund for the five year period.
Table 6
Recap of Available Resources and Proposed Appropriations
Police Impact Fee Fund
C IP 2000/01 -2004/05
~evenues 2000/01 2001/02 2002/03 2003/04 2004/05
Police Impact Fees $152,240 $ 92,000 $67,826 $59,000 $32,000
Total Available Resources 152,240 92,000 67,826 59,000 32,000
for CIP
Proposed Appropriations $152,240 $92,000 $67,826 $59,000
Balance $0 $0 $0 $0
32,000
$0
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City of Aventura is responsible for stormwater management activities within the
corporate boundaries. Dade County was responsible for stormwater facility constriction
operation and maintenance prior to the incorporation of the City. The County provided a
very limited level of stormwater maintenance. Many drainage and flooding problems
exist in the City that require major capital improvements.
In order to address the deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund will be created. The Fund will generate revenues for
stormwater management costs, permitting and capital improvements from a source
other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user
fees charged to residents and businesses for generating revenues.
The City has recognized the need and importance of taking a pro-active approach
toward stormwater management. To accomplish this, the City contracted with its
consulting engineers to prepare a stormwater management feasibility study.
The stormwater drainage improvements contained in the five year Capital Improvemenl
Program were based on a complete survey of all areas of the City conducted by the l
Community Services Department together with the City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements. The yearly operating expenses will be made by the General
Fund and reimbursed by the Stormwater Utility Fund as a transfer of revenue.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five year period. A $2,100,000 loan will be required
in 2001 to fund capital improvements during a portion of the five year period.
A total of $3,125,000 worth of stormwater drainage projects will be completed during the
five year period. The annual monthly rate charged to users per unit was $2.50 for
1999/00. It will increase to $2.75 beginning in 2001/02.
DADE COUNTY MUNICIPALITIES STORMWATER UTILITY RATES
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2:50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
City of Aventura
TABLE 7
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORI~WVATER UTILITY FUND
lggg/00 2000/01 2001/02 2002/05 2003/04 2004/05
Customer Data:
Projected No. of Billable ERUs (1)
Month[y Rate Per ERU
30,000 30,759 31,519 32,307 33,114 33,942
$2.50 $2.50 $2.75 $2.75 $2.75 $2.75
Gross Stormwater Utility Billings (2) $900,000
Less: Uncollectibles (3) -36,000
Yields: Net Storrnwater Revenues $ 864,000
Other Revenues (4)
Total Operating Revenues $ 864,000
Operating Expenses: (5)
Operation & Maintenance 108,160
Administration
Data Management 9,734
WASD Billing 17,846
Financial Management 10,816
Miscellaneous Iterns(GIS, NPDES Perrnit6n 27,040
To~al Operating Expenses $173,596
Available for CIP & Debt Service $690.404
$922,500 $1,040,119 $1,066,122 $1,092,775 $1,120,094
-36,900 -41,605 -42,645 -43,711 -44,804
885,600 $ 998,514 $ 1,023,477 $ 1,049,064 $ 1,075,290
0 0 0 0 0
685,600 $ 998,514 $ 1,023,477 $ 1,049,064 $ 1,075,290
10,124 10,529 10,950 11,388 11,844
18,560 19,303 20,075 20,878 21,713
11,249 11,699 12,167 12,654 13,160
28,122 29,246 30,416 31,632 32,898
$705,059 $810,751 $828,203 $845,979 $864,083
Annual Debt Service Requirements: (6) 0 0 200,000
Repayment to General Fund (7) 575,000 575000
Net Revenues After Debt Service Available for CI $115,404 $705,059 $35,751
Lean Proceeds: (8)
Annual CIP Expenditures: 683.000
Cam/Over of Surplus 795,468
Annual Surplus/(Deficit): $227,872
500,000 600,000 800,000
$326,203 $245,979 $64,083
0 2,100,000
710,000 2,340,000 25,000 25,000
25,000
$227,872 $222,931 $18,682 $321,885 $542,865
$222,931 $18,682 $321,885 $542,865 $581,947
NOTES TO ASSUMPTION OF PROJECTIONS Table 7
(1) Projected to grow at an annual rate of: 2.5%
(2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate F er ERU, with the result
annualized.
(3) Equals 4% of Gross Stormwater Utility Billings in Year Shown.
(4) None projected,
(5) Includes Operation and Maintenance, Administration, Review of Existing Account Data Costs.
Beyond Fiscal Year 2000/01, projected to continue to grow at an annual rate of 4%.
(6) Loan Repayment.
(7) Repayment of funds advanced from the General Fund in 1997/98 fiscal year
(8) To finance a portion of the Annual ClP expenditures shown.
PROJECT
DESCRIPTIONS
AND FUNDING
SCHEDULES
City of Aventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City of Aventura's
park system and recreational facilities. There are 4 projects in the Capital Improvement
Program, which total $7,577,000. Special emphasis was given to implementing an
ongoing beautification program and acquiring additional park sites and upgrading!
existing facilities.
Policies
The City of Aventura's investment in improvements to the City park system is based on
the following policies:
Goal:
Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
· Continue to evaluate available vacant property for possible park sites.
Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
· Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
· Provide exercise/walking paths to enhance the physical well being of
residents.
· Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
· Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal:
Update the 5-year CIP on a yearly basis.
· Utilize impact fees to finance the development of future recreational facilities.
· Provide parks whereby residents have access to neighborhood parks within 2
mile radius and community parks which serve the entire City.
Goal:
Increase Safety Standards
· Provide for adequate security measure including limited access facilities.
· Replace dangerous equipment and eliminate visual barriers to reduce
opportunities for crime.
City of Aventura
I
Employ vandal-resistant equipment and facilities. I
Maintain a Parks Usage Plan to protect the City's investment in the park l
system and insure the resident's safety.
Goal:
Protect and preserve environmentally sensitive land and water areas.
· Preserve significant trees on existing sites.
· Increase the utility of existing open space owned by the City.
· Preserve and enhance open space with environmental impact.
Existing Facilities
There is 21.0 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
The Country Club Drive Exercise/Walking Path contains 5.5 acres that is classified
las open space recreation area. This facility is used by residents for both recreational
and exercise purposes.
Waterways Park was acquired by the City in 1998 from a private developer. This 1 acre
site was previously constructed by a private developer. The park includes a playground
and basketball court.
The Huber Tract was purchased in 1998. This 3.5 acre site was one of the last
remaining waterfront undeveloped parcels in the City. Formal plans for the use of the
property have not been developed at this time. The City is exploring the use of this site I
for a Cultural Arts Center or a park.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
1999/00 fiscal year:
.[
[
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
City ofAventura
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park
Bus Shelter & Bench Replacements
1996/97
1996~97,
1999/00
Aventura Blvd Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183rd Street Beautification Improvements 1997/98
NE 34 Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207~h Street Beautification Improvements 1998/99
Country Club Dr. Exercise Path Safety improvements 1998/99
NE 190th Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 191th Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00
Founders Park Improvements 1999/00
Biscayne Boulevard Phase II Beautification Improvements 1999/00
Aventura Boulevard Entrance Feature 1999/00
NE 185th Street & NE 28th Ave Beautification Improvements 1999/00
1997/98, 1998/99
Park Facilities/Open Space Recreation
The estimated current population for the City of Aventura is 22,800. The City's
Comprehensive Plan recommended standard is 2.75 acres of park and recreation land
for every 1,000 potential residents. The amount of park and recreation land required by
the park standards for this population is 62.7 acres. In calculating the number of
recreation acres the city has available for use by residents, public private, golf courses
and marinas am accounted for at a different degree depending on accessibility to
citizens of the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 106. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 21 park/open space acres.
Although a deficiency in the provision of recreation/open space does not exist, the City
desires to increase access to public facilities and providing recreational opportunities for
all residents by acquiring and eventually constructing additional park facilities.
The major park facility improvement outlined in the 2000/01 - 2004/05 relates to the
improvements to existing park sites. The projects are included in the detailed project
descriptions and a funding schedule that follows. (See Tables 1 and 2).
City of Aventura
The completion of the five - year Capital improvement Program for parks/open space
recreational facilities will provide the City residents with a well rounded recreational and
park system geared toward meeting the needs of today and tomorrow.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY
Public Recreation Areas
C Countr~ Club Drive Exercise/Walking path
N Huber Tract*
N Waterways Park
N Aventura Founders Park
ACRES
APPLICABLE ACRES
5.5 5.5
3.5 3.5
1.0 1.0
11.0 11.0
Public Recreation Subtotal
21.0 21.0
Pdvate Recreation Areas
Pdvate Recreation Sites
Madna Complexes
Golf Courses
Pdvate Recreation Subtotal
63.81 31.81
9.40 2.35
203.17 50.79
276.18 84.95
Total Recreation Areas
C = Community Park
N = Neighborhood Park
* = Undeveloped
297.18 105.95
Citywide Beautification Program
In December of 1996, the City Commission approved the landscape design concepts to
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
throughout the City, as well as shade trees such as live oaks. Many of the trees will be
illuminated and the color of the lights will change in accordance with the changing
seasons. In addition, the project includes replacing the existing bus benches and
shelters with more attractive and user friendly units.
With this Beautification Program, the City Commission will fulfill its long-term goal of
creating the signature of the City and establishing its reputation as ~the most beautiful
City in South Florida". The actual construction of these projects will be ongoing until all
of the improvements to the various areas within the City are complete. Projects have
been prioritized according to the construction of the Biscayne Boulevard widening
[~
City of Aventura
project. Medians will have groundcover instead of grass, decreasing annual
maintenance costs.
The following areas have been completed or are scheduled for completion as of the
1999/00 fiscal year:
Aventura Boulevard, Northern City Entrance, NE 207th Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 191st Street, NE 29th Avenue, NE 187th
Avenue, Biscayne Boulevard and FEC Landscape Buffer (Southern entrance to
Aventura Boulevard) and the Library Landscaping Project
Funding Plan
Funding for the proposed beautification and park facilities will be provided by the
)roceeds from the following revenue sources:
Total Category Budget
Funding:
General Fund
FDOT Contributions
Park Impact Fees
Grant
$7,577,000
$5,477,000
1,100,000
500,000
500,000
City of Aventura
TABLE1
PROPOSED BEAUTIFICATION AND PARK FACILITIESIMPROVEMENTS
PROJECTS SCHEDULED FOR 20C0~1-2004105
SUMMARY BY YEAR
BP1 Land Purchase CM
BP2 Founders Park Improvemnets CS
BP3 Citywide Seeutification Improvement s CS
BP4 BUS Bench/Shelter improvements CS
TABLE2
PROPOSED BEAUTIFICATION AND PARK FAClLITIESIMPROVEMENTS
PROJECTS SCHEDULED FOR 2000~1-200~05
FUNDING PLAN
BP1 Land Purchase CM $ 2,000,C00 $ 500,000 $ 1,CO0,0CO $ 50a. O00
BPI Founders Park Jmp~ovemnets CS7 27,000 27,000
BP2 C~ty~'~de Seau~ication improvements CS8 5,025~000 3,925,000 1 ,IOO.CX~0
BP3 Bus Bench ISheRer improvement a CSS 525,000 525,0(0
Totals
$ 7,577,000 $ 500,000 $ 5,477~Q00 $ 1,100,000 $ $
City of Aventura
PROPOSED PROJECTS
1 - CM
Park/Open Space Land Purchase
2000/01 $2,000,000
This project includes purchasing additional land (2 acres) south of the Huber Tract for
park or Cultural Center purposes.
2 - CS
Founders Park Improvements
2004/05 $27,000
This project consists of replacing and updating playground equipmenL
2004/05 Replace Playground equipment $27,000
3-CS
Citywide Beautification Improvements
2000/01 $1,150,000 2001/02 $1,700,000 2002/03 $900,000
2003/04 $175,000 2004/05 $1,100,000
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission. Projects have been prioritized according to the
construction of Biscayne Boulevard, project visibility, and safety concerns. The primary
plant palette includes date palms, royal palms, queen palms, and live oaks. Seasonal
color will be used at primary intersections, and medians will have groundcover instead
of grass, decreasing annual maintenance costs.
2000/01 NE 213th Street 900,000
Aventura Boulevard North Entrance Features 250,000
2001/02 Biscayne Boulevard (7) Phase III &IV 1,700,000
2002/03 Country Club Drive 900,000
2003/04 Yacht Club Way 175,000
2004/05 William Lehman Causeway $1,100,000
4 - CS
Bus Bench & Shelter Improvements
City of Aventura
2000/01 $175,000 2001/02 $350,000
This project provides for the systematic replacement of bus benches, shelters, and trash
receptacles within the City. To provide safe and attractive bus shelters, benches, and
trash receptacles.
2000/01 Replace 4 shelters $175,000
2001/02 Replace 7 shelters, 8 benches 8 trash receptacles $350,000
City of Aventura
ROADWAY, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
This section includes improvements to the City of Aventura's roadways, drainage
system, sidewalks, pedestrian pathways, streetlighting and other infrastructure
improvements. There are 5 improvement projects in the Capital Improvement Program,
which total $4,995,000. Special emphasis was given to correcting drainage deficiencies,
improving safety through street lighting and addressing maintenance considerations.
The projects outlined in this section have been developed based on a complete survey
of all areas of the City, with respect, to the improvement items, by the Community
Services Department, City's consulting engineer and staff. Projects outlined herein can
be classified as an ongoing maintenance program to upgrade areas of the City to
conform to present standards and/or major public works projects to provide long-term
drainage improvements The projects were'prioritized according to the urgency of the
improvements needed and age of the areas to be improved.
Policies
The City of Aventura's investment in improvements to the City's, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage
improvements contained in the CIP.
· Coordinate area-wide storm water developments with major street improvements.
· Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
· Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
· Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
· Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
· Implement improvements to meet safety standards.
· Improve safety by installing street lighting on all public roadways.
City of Aventura
· Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 27th Court
NE 28th Place
NE 29th Avenue
NE 29th Place
NE 3~4th Avenue
NE 188th Street
NE 191st Street
NE 193rd Street
West Country Club Drive
East Country Club Drive
NE 203rd Street
NE 206th Street
NE 208th Street
NE 209th Street
NE 213th Street
NE 214th Street
Yacht Club Drive
NE 28th Avenue
NE 29th Court
NE 30th Avenue
NE 187th Street
NE 190th Street
NE 192nd Street
Aventura Boulevard
North Country Club Drive
NE 201st Terrace
NE 205th Street
NE 207th Street
NE 208th Terrace
NE 211th Street
NE 214th Terrace
NE 183ra Street
Prior Accomplishments
Since the inception of the Capital Improvement Program, the following projects have
been completed or are scheduled for completion as of the 1999/00 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation - Southside of Lehman Causeway 1996/97
Pedestrian Safety Study '1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183rd Street & Drainage Improvements 1997/98
N E 183ra Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
South Aventura Stormwater Collector 1998/99
Sidewalk Improvements & Replacements 1998/99,
NE 34th Avenue Street Lighting Improvements 1999/00
1999/00
City of Aventura
NE 185th Street & NE 28th Avenue Improvements
Safety Improvements - Country Club Drive
1999/00
1999/00
Proposed Road, Drainage and Infrastructure Improvements
The City incorporated in November of 1995, prior to that time the area of the City was
under the jurisdiction of Dade County. Condominium Associations or Dade County
maintained the roads and rights-of-way. The City entered into an Interlocal Agreement
with Dade County that transferred the jurisdiction of all public roads and rights-of-ways
to the City. In January of 1997 the City assumed the maintenance of all public roads
and rights-of-way. The City's consulting engineers, Keith and Schnars, P.A. conducted
an extensive evaluation of the City's infrastructure including roadways, drainage,
sidewalks and streetlighting. The projects outlined in this section have been developed
based on the study. The study indicated that major improvements were necessary for
storm drainage and street lighting. The storm drainage improvements are based on the
Stormwater Master Plan prepared by Keith and Schnars, P.A.
In January 1997, the City Commission by Resolution No. 97-05 adopted a Policy
governing the conversion of private roads to public roads. The Williams Island Road
project was the first roadway conversion to implement the provisions of the Policy as it
relates to drainage, street lighting and safety improvements.
Major emphasis was placed on improving street lighting and replacing FPL cobra head
lights with decorative lighting fixtures in areas that the rights-of-way could accommodate
the new light fixtures. During the 1997/98 fiscal year the City in cooperation with several
developers entered into an Agreement to construct the North Aventura Stormwater
Collector (213th Street), 3 years ahead of schedule and at a cost savings of $1,000,000.
In 1999 the south collector was completed using a similar private-public partnership.
Projects outlined herein can be also be classified as road resurfacing in accordance
with established maintenance schedules. All infrastructure upgrades of roadways will
be coordinated with other projects to prevent multiple paving projects or pavement
cuts.
FundinR Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget
Fundinq:
General Fund
Storm Water Utility Fund
$ 4,995,000
$ 1,870,000
$ 3,125,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
City of Aventura
TABLE 1
PROPOSED ROADWAY, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2000/01 - 2004/05
SUMMARY BY YEAR
RDI1 Stormwate¢ Drainage ImprovementCS2 710,0(]0
RDI2 StJeet Lighting Improvements CS3 400,000
RDI3 Pedestrian Safety Improvements CS4 65,000
RDI4 ~dewalk Improve & Replacement CS6 20,000
RDI5 Road Resurfaciog Program CSt0 35,000 600,000
Totals $ 1,230,000 $ 3,540,000 $
2,340,000 25,000 25.000 25,000
600,000 150,000
3,125,000
1,150t 000
65,000
20,000
635,000
25,000 $ 25,000 $ 175,000 $ 4,995,000
TABLE 2
PROPOSED ROADWAY, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2000/01 - 2004105
FUNDING PLAN
ROll Stocrnw-ater Drainage Improvemenl CS2 3,125,000 3,125,000
RDI2 Street Lighting Improvements CS3 1,150,000 1,150,000
RDI3 Pede~rian Safet~ Improvef~enta CS4 65,000 65,000
RDI4 Sidewalk Improve & Replacement CS10 20,000 20,000
RDI5 Road Resurfacing Program CS6 635,000 635,000
Totals 5 4,995,000 $ 3,125,000 $ 1,870,000
r?.
City of Aventura
PROPOSED PROJECTS
1-CS
Stormwater Drainage Improvements
2000/01 $710,000 2001/02 $2,340,000 2002/03 $25,000
2003/04 $25,000 2004/05 $25,000
Based on the Stormwater Master Plan prepared by the City's consulting engineers, the
City has been divided into three major basins; (1) the area to the south Lehman
Causeway, (2) the area between Lehman Causeway and NE 207th Street and (3) the
area north of NE 207th Street. The following three areas within the City have been
identified as locations of primary concern: (Area 1) west of NE 30 Avenue and east of
Biscayne Boulevard; (Area 2) in the southwest portion of the City bounded by NE 193
Street and to the south by NE 185 Street and; (Area 3) a triangular area located in the
northwest corner of the City.
The Master Plan provided for improving stormwater drainage for all parts of the City via
two Stormwater Collectors, one for NE 213 Street (North Aventura Stormwater
Collector), and one proposed for NE 29 Ave. between 187 and 191 Street (South
Aventura Stormwater Collector). Both collectors have positive outfalls discharging the
runoff into canals that connect to the Intracoastal Waterway. This will enable the
effective dissemination of stormwater and resolve the street drainage problems that
currently exist.
The North Aventura Stormwater Collector which runs along NE 30th Avenue to NE 213th
Street was completed in the 1998, two years ahead of schedule. This was
accomplished by entering into a private-public partnership with the owners of Aventura
Commons, Aventura Lakes and Gulfstream Racetrack and combining the drainage
outfall for all entities. The South Aventura Stormwater Collector which runs along NE 29
Ave. between 187 and 191 Street was completed in the 1998/99 fiscal year. This was
accomplished by entering into a private-public partnership with the owners of Champion
Square Shopping Center. Additional projects included provide for the installation of
stormwater drainage systems that will feed into the two collectors and ongoing annual
minor drainage improvements. Most projects include the cost of resurfacing the affected
roadways. Some projects include the installation of curb, gutter, and sidewalks as
needed.
2000/01
NE 30th Avenue (NE 203rd Street and NE 207th Street) $685,000
Minor Drainage Improvements 25,000
2001/02
Biscayne Lake Gardens Area Drainage Improvements
NE 27th Court, NE 29th Place, NE 201 Terrace
and N E 203 Street $1,265,000
NE 188th Street 1,050,000
Minor Drainage Improvements 25,000
2002/03 Minor Drainage Improvements $25,000
City of Aventura
2003/04 Minor Drainage Improvements
$25,000
2004~05 Minor Drainage Improvements
$25,000
Later
NW City Drainage Improvements
NE 204 Terrace, NE 205 Street, NE 206 Street,
NE 207 Street, NE 208 Terrace, NE 208 Street
NE 209 Street, NE 211 Street, NE 29 Court,
NE 214 Street, NE 214 Terrace
$5,000,000
2-CS
Street Lighting Improvements
2000/01 $400,000 2001/02 $600,000
2004/05 $150,000
This project provides for the installation of new streetlights in certain areas and the
systematic replacement of the FPL cobra head lights with decorative lighting fixtures.
The lights will complement the City's beautification and streetscape improvements and
provide safe, well-lighted roadways that are aesthetically pleasing.
2000/01 N.E. 213th Street $400,000
2001/02 Country Club Drive
$600,000
2004/05 Yacht Club Way
$150,000
3-CS
Pedestrian Transportation Circulation Safety Improvements
2000/01 $65,000
The City's consulting engineers prepared a study to identify existing pedestrian facilities
along Country Club Drive which were inconsistent with sound design practices and pose
a safety hazard to pedestrians. The following safety improvement items were
recommended for inclusion in the program:
2000/01
Provide improved signing and pedestrian push button crossings for the
intersection approach and walkway crossing at North Country Club Drive
and N.E. 34 Avenue as depicted on figure 13A. $65,000
4-CS
Sidewalk Improvement & Replacement Program
2000/01 $20,000
City of Aventura
The project consists of the construction and maintenance of concrete sidewalks to
i improve the safety of pedestrians traveling throughout the City. The following locations
are recommended for inclusion in the program and involve the repair of existing
sidewalks unleSs noted:
2000/01 Ensenada
West CCD south of Aventura Blvd
El Dorado III
Ensenada II
Hamptons
Yacht Club Drive and East CCD
5-CS
Road Resurfacing Program
: 2000/01 $35,000 2001/02 $600,000
This project consists of resurfacing roadways that are not included in the Stormwater
Drainage Improvements. The roads represent the most critical areas as determined by
the Community Services Department.
2000/01 NE 34th Avenue (207th to CDD)
35,000
2001/02 Country Club Drive Resurfacing $600,000
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include the construction of the cultural arts
center. The Capital Improvement Program includes projects totaling $6,300,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
· Provide easily accessible services to City residents and adequate parking for City
facilities.
· Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
· Provide conducive working areas for City employees:
· Provide facilities for future growth of the City and services generated by such
growth.
· Provide state of the art facility that reflects the cultural and aesthetics character of
the City.
Existing Facilities
Map 1 shows the location of the City of Aventura's Government Center, and the Dade
County Fire Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
1999/00 fiscal year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Construction of Government Center 1999/00
Funding Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget
Funding:
2002 Bond Issue Proceeds
General Fund
Private Donations
Grants
$6,300,000
4,500,000
300,000
1,000,000
500,000
City of Aventura
Totals $
TABJ. E 2
City of Aventura
PROPOSED PROJECTS
1-CM
Government Center Equipment
2000/01 $300,000
This project consists of purchasing items to equip the new Government Center building.
2 - CM
CulturaICenter
2000/01 $500,000
2002/03 $4,500,000
2001/02 $1,000,000
This project consists of the design and construction of a Cultural Arts Center. The
proposed building would be approximately 25,000 square feet with a seating capacity
upto 500. The site for the Center has not been determined at this time. A public
referendum would be held to obtain voter approval of the tax increase necessary to fund
the annual debt service costs associated with the bond issue to fund this project.
City ofAventura
COMMUNICATIONS AND COMPUTERS
This functional category includes improvements to the City of Aventura's
communications system, data processing and the automation of certain operations by
utilizing the latest technology to enhance productivity and efficiency. There are 8
projects totaling $1,508,225.
Policies
The City of Aventura's investment in communication and computer projects is based on
the following policies:
· Continue the implementation of a Management Information System for all key City
operations to automate functions and improve efficiency and productivity.
· Improve and maintain City-wide radio communications capabilities for Police and
other City departments.
· Develop and maintain computerized capabilities of the various City departments and
information systems.
· Utilize the latest state of the art technology including the use of the Internet for the
delivery of services.
Prior Accomplishments
Since the inception of the Capital Improvement Program, the following projects have
been completed or are scheduled for completion as of the 1999/00 fiscal year:
Project Title
Computer Equipment
Computer Equipment
Computer Equipment
Computer Equipment
(CM)
(FSS)
(cc)
(PD)
Computer Equipment(CD)
Computer Equipment (CS)
Y~.ar
1996/97, 1997/98,1998/99
1999/00
1996/97, 1997/98,1998/99
1999~00
1996/97,1998/99
1999/00
1996/97,1997/98,1998/99
1999/00
1996/97, 1997/98,1998/99
1999/00
1996/97, 1997/98, 1999/00
CC1
CC2
CC3
CC4
CC5
CC6
CC7
CC8
City of Aventura
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2000/01 - 2004/05
SUMMARY BY YEAR
Police Computers Syste~ns PD1 108,000
Central Ccmputer System FFS1 21.000
Radio Purchase & Re~lacemeot PD2 161.000
Computer Equipment FSS2 3.700
Computer Equipment CM2
Computer Equipment CSll 70,150
Computer Equipment CD2 16,600
Computer Equipment CC1
Totals $ 380,450
92.500 117.500 117.500 105,000 540.500
55,000 90,000 70,000 50,000 286.000
113.683 114,092 151,500 540,275
13,0(X) 4.000 4,00~ 4,000 28,700
4,000 4,000 8,000
2,500 2,500 75,150
5,000 5,000 26,600
3,000 3,000
288,683 $ 330,592 $ 349,500 $ 159,000 $ 1,508,225
TABLE 2
PROPOSED COMMUNiCATiONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2000t01 - 2004/05
FUNDING PLAN
CC1
CC2
CC3
CC4
CC5
CC6
CC7
CC8
Police Computers Systems PD1 540,500
Central Ccmputer System FFS1 286,000
Radio Purchase & Replacement PD2 540,275
Computer Equipment FSS2 28,700
computer Equipment CM2 8,00~
Computer Equipment CSll 75,150
Computer Equipment CD2 26,600
Computer Equipment CC1 3,000
Tnta~s $ 1,508,225
100,000
$ 100,000
540,500
286.000
440.275
28,700
8,000
75,150
28,600
3,000
$1.408,225
City ofAventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems
2000/01 $108,000 2001/02 $92,500 2002/03 $117,500
2003/04 $117,500 2003/04 $105,000
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department. The primary system consisting of CAD
dispatch, records management and mobile laptop computer capabilities was acquired in
the 1996/97 fiscal year but will require expansion during the five year plan to
accommodate growth and required upgrades.
1999/00
2001/02
2002/03
2003/04
10 Desktop Computers 25,000
Upgrades 25,000
5 Mobile Laptops 55,000
Emergency Management Software 3,000
5 Desktop Computers
Upgrades
Replace 10 Mobile Laptops
5 Desktop Computers
Upgrades
Replace 10 Mobile Laptops
5 Desktop Computers
Upgrades
Replace 10 Mobile Laptops
12,500
25,000
55,000
12,500
50,000
55,000
12,500
50,000
55,000
2004/05 Upgrades 50,000
Replace 10 Mobile Laptops 55,000
2-FS
Central ComputerSystem
2000/01 $21,000 2001/02 $55,000
2003/04 $70,000 2004/05 $50;000
2002/03 $90,000
This project consists of purchasing new and replacement computer hardware an(
software for the City's general computer system, which is used by all City Departments
The primary system was acquired in the 1996/97 fiscal year but requires expansion and
replacement to stay current with the state of computer technology.
City of Aventura
2000/01 Upgrades 21,000
2001/02 Upgrades 55,000
2002/03 Upgrades 90,000
2003/04 Upgrades 70,000
2004/05 Upgrades 50,000
3-PD
Radio Purchase & Replacement
2000/01 $161,000 2001/02 $113,683
2003/04 $151,500
2002/03 $114,092
This project consists of purchasing equipment to establish and maintain an 800 Mhz
police radio system to improve communications and purchase new radios for projected
additional personnel in the Police Department and replace radios that may become
damaged or become inoperative during the five-year period.
2000/01
2001/02
10 900 Mhz radios $10,000
10 Handheld & 5 Mobile Radios 45,000
Satellite Emergency Management Phone 6,000
New 800 Mhz Radio System 100,000
3 Handheld & 3 Mobile Radios
New 800 Mhz Radio System
13,683
100,000
2002/03 3 Handheld & 3 Mobile Radios 14,092
New 800 Mhz Radio System 100,000
2003/04
10 Handheld & 10 Mobile Radios 51,500
New 800 Mhz Radio System 100,000
4 - FSS
Computer Equipment
2000/01 $3,700 2001/02 $13,000
2003/04 $4,000 2004/05 $4,000
2002/03 $4,000
This project includes the cost of equipment projected for new positions and replacement
of existing equipment for the various employees of the department.
City of Aventura
5 - CM
Computer Equipment
2001/02 $4,000 2003/04 $4,000
This project consists of upgrading computer equipment in the Office of the City
!Manager.
6-CS
Computer Equipment
2000/01 $70,150 2001/02 $2,500
2003/04 $2,500
This project consists of purchasing and upgrading
Community Services Department.
2000/01
computer equipment in the
Plotter $7,000
Digital Camera 650
GIS Software 60,000
Computers 2,500
2001/02 Computers 2,500
2003/04 Computers 2,500
7-CD
Computer Equipment
2000/01 $16,600 2001/02 $5,000
This project consists of computer
implementation of field computers for code compliance and building inspections for the
2002/03 $5,000
upgrades, replacement printers and the
$6,000
3,100
7,500
5,000
5,000
8-CC
Computer Equipment
Community Development Department.
2000/01 Upgrade 6 Computers
2 Form Printers
3 Laptops & Air Cards
2001/02 2 Laptops & Air. Cards
2002~03 3 Laptops & Air Cards
2001/02 $3,000
City of Aventura
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
City of Aventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 6 projects totaling
$1,863,153.
Policies
The City Aventura's investment in capital equipment purchases and replacements is
based on the following policies:
Goal: Provide capital equipment that will meet the needs of all departments in order to
maintain the efficiency and productivity of providing municipal services to the residents
of the City.
Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
· Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs for a ten-year period.
· Purchase more economical and multi-functional vehicles.
· Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
· Maintain alt City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Prior Accomplishments
This represents the City of Aventura's first Capital Improvement Program. The following
projects have been completed or are scheduled for completion as of the 1999/00 fiscal
year:
Project Title
Vehicles (PD)
Equipment Purchase (PD)
Equipment Purchase (CC)
Equipment Purchase (CM)
Equipment Purchase (FSS)
Equipment Purchase (CD)
Equipment Purchase (CS)
Year
1996/97,
1999/00
1996/97,
1999/00
1996/97,
1996/97,
1996/97,
1999/00
1996/97,
1996/97,
1997/98,1998/99
1997/98,1998/99
1997/98
1997/98
1997/98,1998/99
1999/00
1997/98,1998/99
City of Aventura
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2000/01 to 2004/05 Capital Improvement Program are
either pertaining to vehicles or operational equipment. These 6 projects, worth
$1,863,153 are displayed in Table 1.
Detailed project descriptions and a funding schedule follow. The ClP guidelines provide
that capital equipment shall be defined as either having a useful life of more than one
year and/or a value of $500 or more.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the following sources:
Total Category Budget
$1,863,153
Fundinq:
General Fund
Police Impact Fee Fund
$1,560,087
$ 3O3,O66
City of Aventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2000/01 - 2004/05
SUMMARY BY YEAR
CE1
CE2
CE3
CE4
CE5
CE6
Equipment Purchase and Replacement PD4
52,240 92,000 67,826 59,000 32,000 303,066
5,000 2,000 2,000 9,000
$ 318,790 $ 382,122 $ 432.081 $ 427,160 $ 303,000 $ 1,863,153
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2000/01 - 2D04105
FUNDING PLAN
CE1 Vehicle Purchase & Replacements PO2 1,422,587
CE2 Equipment Purchase and Replacem e~t PD3 303,066
CE3 Equipment Purchase and R eplacern ent CS12 64,500
CE4 Equipment Purchase and Replacernent CD1 60,000
CE5 Equipment Purchase and Replacement FSS3 9.000
CE6 Equil~ment Purchase and replacement CM3 4,000
Totals $ 1,863,153
1,422,587
0
64, 500
60.000
9,0( 0
4,000
303,066
$ 1,560,087 $ 303,066
City of Aventura
PROPOSED PROJECTS
1 -PD
Vehicle Purchase & Replacements
2000/01 $227,550 2001/02 $270,122
2003~04 $311,660 2004/05 $271,000
2002/03 $342,255
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2000/01 Replace 10 Patrol Vehicles $218,550
1 Motorized Cart 9,000
2001/02 Replace 12 Patrol Vehicles
$270,122
2002/03
Replace 4-wheel Drive Vehicle 32,000
Replace Crime Scene Van 32,000
Replace 12 Patrol Vehicles $278,225
2003/04 Replace 10 Patrol Vehicles $241,660
Replace 2 Specialty Vehicles 70,000
2004/05 Replace 10 Patrol Vehicles $253,000
Replace 2 Motorized Carts 18,000
2 - PD
Equipment Purchase and Replacement
2000/01 $52,240 2001/02 $92,000
2003/04 $59,000 2004/05 $32,000
2002~03 $67,826
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2000/01
10 Overhead light bars, Sirens & Cages 40,000
Digital Cameras 4,000
5 Tactical Rifles 8,240
2001/02
Replace 20 vests 12,000
12 Overhead light bars, Sirens & Cages 50,000
Replace Police Canine Dog & Equip. 10,000
Marine patrol engine replacement 20,000
2002/03
Replace 20 vests
Replace Police Canine Dog
12,000
7,000
L~
City of Aventura
5 Handguns .3,826
10 Overhead light bars, Sirens & Cages 45,000
2003~04
10 Overhead light bars, Sirens & Cages 47,000
Replace 20 vests 12,000
2004/05
Purchase 5 handheld radar units 10,000
Marine patrol engine replacement 22,000
3 - CS
Equipment Purchase and Replacement
2000/01 $16,000 2002/03 $16,000
2003/04 $32,500
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to
purchased:
2000/01 Pickup Truck 16,000
2002/03 Pickup Truck 16,000
2003~04 Golf Cart 6,000
Utility Vehicle 26,500
4-CD
Equipment Purchase and Replacement
2000/01 $18,000 2001/02 $18,000 2003/04 $24,000
This project consists of the replacement of equipment that has become inefficient
defective, or unusable in the Community Development Department. The following is a
breakdown of the items to be replaced:
2000/01 Pickup Truck 18,000
2001/02 Pickup Truck 18,000
2003~04 Utility Vehicle 24,000
5 - FSS
Equipment Purchase and Replacement
2000/01 $5,000 2001/02 $2,000 2002/03 $2,000
City of Aventura
This project consists of purchasing office furniture for projected new employees and
additions to existing furniture and equipment
Department.
in the Finance Support Services
2000/01 Office Furniture/Equipment 5,000
2001/02 Office Furniture/Equipment 2,000
2002/03 Office Furniture/Equipment 2,000
6 - CM
Equipment Purchase and Replacement
2002/03 $4,000
This project consists of purchasing office furniture for projected new employees in the
Office of the City Manager.
2002/03 Office Furniture/Equipment 4,000