2000-037 RESOLUTION NO. 2000-37
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 00-218-A FOR PROFESSIONAL
DESIGN SERVICES FOR BISCAYNE (7) PHASE III AND IV
AND PERTAINING PORTION OF FEC LANDSCAPE
BUFFER BY AND BETWEEN THE CITY OF AVENTURA
AND O'LEARY DESIGN ASSOCIATES, P.A.; AND
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 00-218-A ($85,475.00) for professional design services by and
between the City and O'Leary Design Associates, P.A.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Rogers-Libert, who
moved its adoption. The motion was seconded by Vice Mayor Perlow, and upon being
put to a vote, the vote was as follows:
Resolution No. 2000~3.~7
Page 2
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen ,/es
Commissioner Harry Holzberg 7es
Commissioner Patricia Rogers-Libert 7es
Vice Mayor Jeffrey M Perlow yes
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this 6th day of June, 2000·
ARTHUR I'. SNYD[~, M~YOR
ATTEST:
TEI~ESA M. SORO~, CMO
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
EXHIBIT 'A'
WORK AUTHORIZATION NO. 00-218-A
LANDSCAPE DEVELOPMENT - BISCAYNE SEVEN
SR5/BISCAYNE BOULEVARD
AVENTURA BOULEVARD TO IVES DAIRY ROAD
FOR
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
BETWEEn,'
THE CITY OF AVENTURA, FLORIDA
AND
O'LEARY DESIGN ASSOCIATES, PA
MAY 17, 2000
EXHIBIT 'A'
WORK AUTHORIZATION NO. 00-218-A
LANDSCAPE DEVELOPMENT - BISCAYNE SEVEN
SR5/BISCAYNE BOULEVARD
AVENTURA BOULEVARD TO IVES DAIRY ROAD
FOR
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
PREAMBLE
The Consultant proposes to provide professional services associated with the preparation of
landscape plans for the City of Aventura.
I) Preparation of Construction Plans and Bid Documents.
The Consultant will prepare detailed construction plans and bid documents to
include landscaping and irrigation. These services will include coordination with
the Florida Department of Transportation and the Florida East Coast Railroad.
The Consultant will include in the contract, the services of Bailey Engineering
Consultants, Electrical Engineers, for electrical service to irrigation controllers.
The Maintenance of Traffic plans and concrete separator removal plans will be
prepared by Keith and Schnars, City Engineers, and the cost o£these services will
be invoiced by Keith and Schnars directly to the City of Aventura.
II) Bidding Phase
The Consultant shall assist the City of Aventura in securing competitive bids for
this projecL
These services will include attendance at a pre-bid conference, answering of
bidders questions during Bidding Phase, issue addenda, evaluation of competitive
bids, and written recommendation of successful bidders.
Scope of Consulting Services
Page two
III) Construction Administration Phase
The Consultant will administer construction of this project as follows:
· Attend pre-construction "kick-off" meeting.
· Attend all coordination meetings with City and Florida Department of
Transportation
· Perform periodic observations during the construction process.
· Complete all meeting minutes and project correspondence.,
· Review and approve contractor's shop drawings and payment requisitions.
· Secure a permit from the Florida Department of Transportation.
· Complete final inspection and final punch-list and issue notice of
Acceptance to contractor.
· Secure all warranties and operating manuals and remit to City.
· Prepare "as-built" plans in electronic format.
O'LEARY DESIGN ASSOCIATES., P.A. 1
Landscape Architects
WAGE RATE CERTIFICATION
DATE: MAY 17, 2000
PROJECT NO. 00-218-A
PROJECT: LANDSCAPE DEVELOPMENT
BISCAYNE SEVEN/SR5/BISCAYNE BOULEVARD
AVENTURA, FLORIDA
PROJECT MANAGER: WILLIAM A. O'LEARY
TASK NAME: LANDSCAPE ARCHITECTURAL SERVICES
TASK HOURLY PROPOSAL
CLASSIFICATION HOURS RATE DOLLARS
1. PROJECT MANAGER 421 95 $ 39,995.00
2, LANDSCAPE ARCHITECT 496 80 $ 39,680.00
TOTAL HOURS
TOTAL DOLLARS $ 79,675.00
REIMBURSABLE EXPENSES EST. COST RELATED
PRINT NO.
SUB-CONSULTANT 'B'
SUB-CONSULTANT 'C'
SUB-CONSULTANT 'D'
TRAVEL
PRINTS/GRAPHICS/INCIDENTALS . $ 2,000.00
A. TOTAL REIMBURSABLE EXP. $ 2,000.00
DIRECT EXPENSES:
SUB-CONSULTANT 'A'
(ENVIRONMENTAL AUDIT)
SUB-CONSULTANT 'B' ARCHITECT
SUB-CONSULTANT'C' ELECTRICA $ 3,800.00
UB-CONSULTANT 'D' GRAPHICS
B, TOTAL DIRECT EXPENSES $ 3,800.00
C. TOTAL DIRECT LABOR $ 79,675.00
TOTAL BUDGET $ 85,475.00
(A+B+C)
PREPARED BY WAO 5/17/00
~,PPROVED BY WAO 5/17/00
WORK AUTHORIZATION NO. 00-218-A
The City of Aventura has requested Work Authorization No. 00-218-A, as provided for in the
agreement between the City of Aventura and O'Leary Design Associates, P.A. and approved by
the City Commission on August 20, 1996.
This Work Authorization No. 00-218-A provides for Landscape Architectural services in
accordance with Articles 3 and 4 of the agreement as further detailed in the scope of services
Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor expenses are ............ $79,675.00
Total estimated direct expenses are ............ $ 3,800.00
Total estimated reimbursables are .............. $ 2,000.00
O'LEARY DESIGN ASSOCIATES, P.A.
WI~LI~dVI A. O'LEARY, FASLA CITY:
ATTEST:
~ '} ~O._., CITY 0F A~'V~hI'TNURA' FLORIDA /
~J'Clerk ~ ' CityManager ~ /
TERESA M. SOROKA ERIC M. SOROKA ~
day of ,19.__
APPROVED AS TO FORM
By: Notice to Proceed__ Yes __No
City Attorney
WEISS-SEROTA-HELFMAN Project Initiation Date
RECOMMENDED through its
COMMUNITY SERVICES DIRECTOR
By:.
Community Services Director
ROBERT M. SHERMAN
__day of ., 19
· 05/1B/2800 14:5~ 954-5B4-304~ P~,G£ 02
May 16, 2000
Mr. William O'Leary
O'Leary Design Associates, P.A.
Oak Phza Center
8525 S.W. 92ra Stxeet, Suite CI 1
Miami, FL 33156
Re: Biscayne 7 Landscaping
Aventura, Florida
Dear Mr. O'Leary:
We are pleased to submit our revised proposal for electrical engineering services for the above project.
Our services shall include the following:
Design:
1. Completed tracings of drawings for the work, covering all phases of our design, in accordance
with a format determined by you.
2. Final project specifications.
3. Final cost estmaate for thc work performed under this agreement. Attend meetings to answer
questions relevant to our design.
4. Services during bidding.
5. Coordination with FP&L for cleclxic service requirements.
Construction:
1. Shop Drawing Review - Review and approve Shop Drawings each Contractor is rcquircd to
submit, for conformance with the design concept and compliance with thc Contract Documenta.
2. Issue Clarifications - Issue all instructions of OWNER to Conlxactoz(s); issue necessary
interpretations and clarifications of the Contract Documents.
3. Site Visits - Make Mo (2) visits to the site at periods appropriate to the various stages of
construction m observe the progress and quality of the executed work.
2101 N. ANDREWS AVENUE, SUITE 100. FORT LAUDERDALE, FLORIDA 33311
TEL: (954) 564-311~ - FAX: (954) 564-3040 ' WEB; www.beileyengineering.com
.0§/10/2000 14:54 954-504-30~0 PAGE 03
~. W~lliarn O'Leal3, Page 2 May 16, 2000
Our scope of services shall include the design of an electrical system to provide servicc to the proposed
irrigation controllers on Biscayne Boulevard. Our fee for this work shall be $3,800.00, payable as
follows:
75% Complete - When Plans are 75% Complete $ 1,950.00
100% Complete - When Plans are Complete $ 650.00
ConsUuction Services (prorag'd over Se consU~ctiou period.) $ 1,200.00
ACCEPTED DATE