2000-013RESOLUTION NO. 2000-13
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 2000-2-8 FOR PROFESSIONAL
DESIGN SERVICES FOR THE AVENTURA BOULEVARD
ENTRANCE FEATURES PROJECT BY AND BETWEEN
THE CITY OF AVENTURA AND C.A.P. ENGINEERING
CONSULTANTS, INC.; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 2000-2-8 ($67,200.00) for professional design services by and
between the City and C.A.P. Engineering Consultants, Inc.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Beskin, who moved its
adoption. The motion was seconded by Commissioner Cohen, and upon being put to a
vote, the vote was as follows:
Resolution No. 2000-13
Page 2
Commissioner Jay R. Beskin
Commissioner Ken Cohen yes
Commissioner Harry Holzberg yes
Commissioner Jeffrey Pertow
Commissioner Patricia Rogers-Libert ~,es
Vice Mayor Arthur Berger ,/es
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this 7th day of March, 2000
L~R'r'HU R/I~' SNYbE R, MAYOR
ATTEST:
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY~'ATTORNEY
(P. Engineering Consultants, Inc.
March 13, 2000
Mr. Antonio F. Tomei
Capital Projects Manager
City of Aventura
2999 NE 191st Street, Suite 500
Aventura, Florida 33180
Re:
Work Authorization 2000-2-8 for Professional Engineering Services for Main
Entrance at Biscayne Blvd. and Aventura Blvd., Aventura, Florida
(Revised from previous ones dated February 8 & 10, 2000)
Dear Mr. Tomei:
We appreciate the opportunity extended to C.A.P. Engineering Consultants, Inc. (CAP) by
requesting the submittal of this Work Authorization (WA) for Professional Engineering Services for
the above referenced projects. The following Scope of Services is based on the Design Concept "H",
dated October 25, 1999 and our conversation on January 31, 2000, March 7, 2000. It is hereby
submitted for your review and approval.
Scope of Services
Topographical. Boundary_ and Location Survey of Pro!ect Site. Easement for
Record
This task includes the following:
· Collection of existing as-built plans and utility information.
· Topographical Survey of the intersection of Aventura Blvd. and U.S. 1 (300 fl south
and north from the centerline of Aventura Blvd. Along the east half of U.S. 1, and
400 fl. East from the centerline of U.S. 1, along Aventura Blvd.) The survey will
show location of all improvements and visible utilities within the project areas. We
will review for any utility conflict in the project areas.
Provide easement legal description and sketch in recordable format for the entrance
feature area when it is finished.
........................................................ $6,000.00
Lump Sum Fee
B. Civil and Structural Design. Plans and Construction Administration
I. Construction Document Phase
This item includes Drainage Plans, Structural Plans for the proposed entrance wall,
100 Miracle Mile · Suite 300 · Coral Gables, Florida 33134
March 13, 2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-8 for Professional Engineering Services for Main
Entrance at Biscayne Blvd. and Aventura Blvd., Aventura, Florida
Page 2
modification/reconstruction plans of the existing above ground irrigation pump.
Landscaping, Wall Architecture and Electrical Plans and construction related aspects are
listed in separate items.
1. Civil Plans, including paving, grading and drainage, sidewalk design ..... $4,500.00
2. Structural Plans, including wall and column structural, foundation design. . $3,000.00
3. Existing pump wells modification/reconstruction Design ................ $1,500.00
4. Project coordination, 2 meetings with the City and sub-consultants .... , .... $1,500.00
Lump Sum Fee ................................................. $10,500.00
II. Permitting
This task includes the preparation of permit applications and submittals to FDOT and the
City for their approval. We will attend required meetings with DERM, FDOT and the City.
We will monitor the review process in an effort to expedite the permit process.
Lump Sum Fee .................................................. $1,500.00
III. Bid Package Preparation, Bidding Assistant and Award
We will prepare the bidding documentation and specification manual, assist the City in
reviewing the qualifications of potential bidders and the bids on behalf of the City. We will
also attend to the mandatory pre-construction meeting, respond to any request for
information (R.FI).
Lump Sum Fee .................................................. $1,500.00
IV. Construction Administration
We will provide services during construction to include: review of contract submittals;
responses to questions and issuance of clarifications related to the documents, daily
inspection of the contractor's work to assist the City in monitoring the progress of the work
and compliance with the requirements of the contract documents; review and
recommendation of the contractor's request for payments; review and preparation of change
orders as may be required; final inspection and certification, punch list and contract
closeout.
Lump Sum Fee .................................................. $2,500.00
Sub-total Lump Sum Fee for Item B (Civil) ............................... $16,000.00
March 13, 2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-08 for Professional Engineering Services for Main
Entrance at Biscayne Bird. and Aventura Blvd., Aventura, Florida
Page 3
C. Landscape Design. Plans & Contract Administration
Construction Document Phase
a. Dimensioned site plan defining hardscape and landscaped areas.
b. A detailed landscape plan.
c. A detailed irrigation plan.
d. Complete technical specifications for landscape, irrigation, and decorative
pavers.
e. Complete a lighting schematic defining the location and type of outdoor
lighting fixtures, including fixture catalog cut-sheets.
f. Complete detailed plans for signage and graphics.
Il.
Bidding Phase
a. Respond to Bidders Request for Information.
b. Attend Pre-bid conference
c. Review and evaluate the landscape and irrigation portions of the competitive
bids.
III.
Construction Administration Phase
a. Attend the Pre-Construction Conference
b. Complete periodic observations during construction.
c. Prepare a reproducible set of landscape and irrigation "as-built" plan. ,
Our fee for Item C will be as follows:
Construction Document Phase
Bidding Phase
Construction Administration Phase
$20,000.00
$ 2,000.00
$ 5,500.00
Sub-total Lump Sump fee for Item C (Landscape) ........................ $27,500.00
Architectural Design & Plans
I. Construction Document Phase
The item includes Architectural drawings of plans and elevation for proposed
entrance wall, wall fixture selection, and building permit and bidding assistance.
Lump Sum Fee of Item D (Architect) ................................ $7,200.00
March 13, 2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-08 for Professional Engineering Services for Main
Entrance at Biscayne Blvd. and Aventura Blvd., Aventura, Florida
Page 4
go
Project Construction administration and inspection by Architect are not included in this
scope of service. These services will be billed on time & material bases at a rate of
$89.25/hour for actual service provided.
Lighting Design and Construction
The task includes electrical services as follows:
I. Design
1. Completed tracings of drawings for the work, covering all phases of our design, in
accordance with a format determined by the City.
Electrical design associated with the replacement of the irrigation pump located
on the south side of Aventura Boulevard. Design of the pump station is covered
on Item B.
Electrical design of the landscape lighting system in accordance with the National
Electric Code, the Miami-Dade Edition of the South Florida Building Code and
all local requirements.
4. Final project specifications.
5. Coordination with Florida Power & Light Company for proposed service point
locations as outlined in the latest FP&L Electric Service Standards.
6. Final cost estimate for the work to be performed under this WOA.
7. Attend meetings to answer questions relevant to our design.
II. Construction
Services During, Bidding
CAP will make available project representative to assist in the evaluation and
recommendation of bids submitted by approved contractors.
2. Services During Permitting
March 13, :2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-08 for Professional Engineering Services for Main
Entrance at Biscayne Bird, and Aventura Blvd,, Aventura, Florida
Page 5
CAP will make available project representative to assist in the permitting process and
answer questions relevant to the design.
Shop Drawin~ Review
Review and approve (or take other appropriate action in respect of) Shop Drawings
and samples, the results of tests and inspections and other data which each Contractor
is required to submit, but only for conformance with the design concept of the Project
and compliance with the information given in the Contract Documents (but such
review and approval or other action shall not exceed to means, methods, sequences,
techniques or procedures of construction or to safety precautions and programs
incident thereto); and receive and review (for general content as required by the
Specifications) maintenance and operating schedules and instruction, guarantees,
bonds and certificates of inspection which are to be assembled by Contractor(s) is in
accordance with the Contract Documents.
Issue Clarifications
Issue all instructions of the City to the Contractor(s); issue necessary interpretations
and clarifications of the Contract Documents; have authority, as the City's
representative to require special inspection or testing of the work; act as initial
interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work there under, and make decisions on all claims of the City
and the Contractor(s) relating to the acceptability of the work or the interpretation of
the requirements of the Contract Documents pertaining to the execution and progress
of the work. The ENGINEER shall render all interpretations or decisions in good
faith and in accordance with the requirements of the Contract Documents.
Site Visits
Make visits to the site at periods appropriate to the various stages of construction to
observe, as an experienced and qualified professional, the progress and quality of the
executed work of Contractor(s) and to determine in general if such work is
proceeding in accordance with the Contract Documents. Prepare trip report~to
document observations made during these inspections. The ENGINEER shall not
be responsible for the means, methods, techniques, sequences or procedures of
construction selected by the Contractor(s) or the safety precautions and programs
incident to the work of the Contractor(s). It is understood that CAP will not be
performing detailed quality control and inspection services such as checking the
installation of conduits for conformity with the electrical drawings and appropriate
manufacturer's shop drawings. The ENGINEER's efforts will be directed toward
providing a greater degree of confidence for the City that the completed work of
March 13, 2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-08 for Professional Engineering Services for Main
Entrance at Biscayne Blvd. and Aventura Blvd., Aventura, Florida
Page 6
Contractor(s) will conform to the Contract Drawings, but the ENGINEER shall not
be responsible for the failure of the Contractor(s) to perform the work in accordance
with the Contract Drawings. During such visits and on the basis of on-site
observations, the ENGINEER shall keep the City informed of the progress of the
work, shall endeavor to guard the City against defects and deficiencies in such work
and may disapprove or reject work failing to conform to the Contract Documents.
6
Starmp
CAP will make available a project representative to visit the construction site on a
periodic basis during project milestones and critical work. CAP reserves the right
to request additional compensation should construction extend beyond the
Substantial and/or Final Acceptance periods except for delays resulting from acts or
omissions of the Consultant.
Our scope of services on Item E shall include the electrical design for the irrigation pump
and the landscape lighting design at the west entrance (south side only) of Aventura
Boulevard and U.S.1. Our fee for this work in Item E shall be payable as follows:
When Plans are 60% Complete
When Plans are 90% Complete
When Plans are 100% Complete
Construction Phase - Billed per percent of
construction completeness
$4,500.00
$2,3OO.OO
$ 800.00
$2,900.00
Sub-total Lump Sum Fee for Item E(Lighting & Electrical) .................. $10,500.00
Total Lump Sum Fee .................................................. $67,200.00
Reimbursable
It is our understanding that we shall be reimbursed for all out-of-pocket expenses directly chargeable
to the project. Typical reimbursable expenses include, but are not limited to: reproduction costs,
identifiable communication and travel expenses, express mail and courier services. We will charge
10% over costs to cover our administrative expenses.
Please note that this proposal does not include services that would be contracted directly by the
Owner and coordinated by our office. These may include soil boring, percolation test, etc. In
addition, any governmental application fees, and permitting fees will be the responsibility of the
City.
March 13, 2000
Mr. Antonio F. Tomei
Re: Work Authorization 2000-2-08 for Professional Engineering Services for Main
Entrance at Biscayne Blvd. and Aventura Blvd., Aventura, Florida
Page 7
If you find this Proposal acceptable, and wish to direct us to proceed with the aforementioned work,
please execute the enclosed copy in the space provided and return to me. This will serve as our
Notice to Proceed and upon it receipt, we will immediately begin working on the Scope of Service
described herein. If you have any questions, or wish to discuss this Proposal further, please contact
me, or Mr. Lin Li at your earliest convenience.
Very truly yours,
Vice President
ACCEPTED:
TITLE:
DATE:
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