2002-059RESOLUTION NO. 2002-5_~9
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 02-265-A FOR PROFESSIONAL
LANDSCAPE ARCHITECTURE SERVICES TO PERFORM
LANDSCAPE AND IRRIGATION DESIGN SERVICES FOR
THE COUNTRY CLUB DRIVE LANDSCAPE/IRRIGATION
IMPROVEMENTS PROJECT BY AND BETWEEN THE
CITY OF AVENTURA AND O'LEARY DESIGN
ASSOCIATES FOR THE AMOUNT OF $66,955.00;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 02-265-A from O'Leary Design Associates to perform
professional landscape and irrigation design services in the amount of $66,955.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Rogers-Libert, who
moved its adoption. The motion was seconded by Commissioner Cohen, and upon
being put to a vote, the vote was as follows:
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
Resolution No. 2002-5~9
Page 2
PASSED AND ADOPTED this 1st day of Oct__.
/~JE~F~E'~M. PERLOW, MAYOR
TEI~I~A M. SO~)KA, ~MC
CI'D~)CLERK ~
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY ~'
EXHIBIT 'A'
WORK AUTHORIZATION NO. 02-265-A
FOR
COUNTRY CLUB DRIVE
LANDSCAPE/IRRIGATION IMPROVEMENTS
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
BETWEEN
THE CITY OF AVENTURA, FLORIDA
AND
O'LEARY DESIGN ASSOCIATES, PA
OCTOBER 1, 2002
EXHIBIT 'A'
WORK AUTHORIZATION NO. 02-265-A
COUNTRY CLUB DRIVE
LANDSCAPE/IRRIGATION IMPROVEMENTS
FOR
AVENTURA, FLORIDA
SCOPE OF CONSULTING SERVICES
PREAMBLE
The Consultant proposes to provide professional services associated with the landscape and
irrigation design of the East, West, and North Country Club Drive, and N.E. 34th Avenue from
North Country Club Drive to N.E. 207* Street, as follows:
I) Inventory the existing irrigation system to determine the re-use of existing systems.
II) Complete a sleeving plan depicting location and size of new sleeves to be installed
as part of the roadway irrigation contract.
III) Complete a detailed irrigation plan with specifications for the median and both
swale areas.
IV) Complete an existing vegetation inventory to determine retention or removal.
V) Complete a detailed landscape plan with specifications.
VI) Completion of irrigation material specifications suitable for bidding.
VII) Assist in the contract negotiation process for the selected contractor.
VIII) Complete the required Construction Administration Services for this project.
IX) Electrical Engineering Services (by Bailey Engineering Consultants)
NOTE: * Any required engineering plans, if any, other than electrical, will
be the responsibility of the City of Aventura Consulting Engineer.
· This proposal is based on the fact that 'Bid Documents'
will not be required on this project.
O'LEARY DESIGN ASSOCIATES., P.A.
Landscape Architects [
WAGE RATE CERTIFICATION
DATE: OCTOBER 1,2002
PROJECT NUMBER: 02-265-A
PROJECT: COUNTRY CLUB DRIVE LANDSCAPE/IRRIGATION IMPROVEMENTS
AVENTURA, FLORIDA
PROJECT MANAGER: WILLIAM A. O'LEARY, FASLA
TASK NAME: LANDSCAPE ARCHITECTURAL SERVICES
TASK HOURLY ProPosal
CLASSIFICATION HOURS RATE DOLLARS
1. PROJECT MANAGER 272 110 $ 29,920.00
2. LANDSCAPE ARCHITECT 295 95 $ 28,025.00
TOTAL HOURS 556
TOTAL DOLLARS 57,945.00
REIMBURSABLE EXPENSES
LANDSCAPE CONTRACTOR
CONSULTANT A
PERMIT FEES
iTRAVEL
iEQUIPMENT/SUPPLIES
PRINTS & GRAPHICS
EST. COST RELATED
PRINT NO.
$ 1,350.00
$ 1,350.00
7,660.00
A. TOTAL REIMBURSABLE EXP.
DIRECT EXPENSES:
SUBCONSULTANT A - ELECTRICAL
SUBCONSULTANT B - GRAPHICS
BLUEPRINT/REPROS
PERMIT FEES
MEALS
EQUIPMENT/SUPPLIES
B. TOTAL DIRECT EXPENSES
C. TOTAL DIRECT LABOR
TOTAL BUDGET
[A+B+C)
PREPARED BY: WAO
APPROVED BY: WAO
$ 7,660.00
$ 66,955.00
10/1/02
10/1/02
,YORK AUTHORIZATION NC. 02-265A
The City of Aventura has requested Work Authorization No. 02-265-A, as provided for in the
agreement between the City of Aventura and O~Leary Design Associates, P.A. and approved by
the City Commission on August 20, 1996.
This Work Authorization No. 02-265-A provides for Landscape Architectural services in
accordance with Articles 3 and 4 of the agreement as further detailed in the scope of services
Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor expenses are ............ $57,945.00
Total estimated direct expenses are ........... $ 7,660.00
Total estimated reimbursables are ............. $ 1,350.00
O'LEARY DESIGN ASSOCIATES, P.A.
WILLIAM A. O'LEARY, FASLA
ATTEST: ~'~
/
By: /
CT~'R_:riM. SORO~.,
-¢
CMC
APPROVED AS TO FORM
City Attorney
WEIS S- SEROTA-HELFMAN
CITY:
CITY OF AVENTURA, FLORIDA
throughitsC,~MAN~
By: ( .
City Manager
ERIC M. SOROKA
dayot ~' ,20o~,
Notice to Proceed ~Yes
Project Initiation Date0~2-
No
~EoC O~~y ~D ~ar°ugh itERViCE S DSlRE C TOR
Community Services Director
ROBERT M SHERMAN
(~'~day of0~q/::O/O-~ ,20~
June 25,2002
Mr. William O'Leary
O'Leary Design Associates, P.A.
Oak Plaza Center
8525 S.W. 92nd Street, Suite C11
Miami, FL 33156
Country Club Drive - Irrigation Controllers
Aventura, Florida
Dear Mr. O'Leary:
We are pleased to submit our revised proposal for electrical engineering services for the above
project. Our services shall complet'ed tracings of drawings for the work, covering all phases of our
design, in accordance with a fon~at determined by you. Our scope of work shall include the
following:
Design:
1. Electrical design associated with the proposed irrigation controllers to be located along
Country Club Drive, quantity of controllers not to exceed eight (8).
2. Final cost estimate and electrical specifications for the work performed under this agreement.
3. Attend meetings to answer questions relevant to our design.
4. Coordination with FP&L for electric service requirements
Construction:
1. Review and approve Shop Drawings each Contractor is required to submit, for conformance
with the design concept and compliance with the Contract Documents.
2. Issue all instructions of OWNER to Contractor(s); issue necessary interpretations and
clarifications of the Contract Documents.
3. Make to the site at per/ods appropriate to the various stages of construction to observe the
progress and quality of the executed work.
Mr. William O'Leary
Page 2 June 25, 2002
Our scope o f services shall include the design of an electrical system to provide service to up to eight
(8) irrigation controllers along Country Club Drive. Our scope of services shall also include limited
construction services as outlined above. Our fee' for this work shall be $7,660.00, payable as
follows:
80% Complete - When Plans are 80% Complete $ 3,768.00
100% Complete - When Plans are Complete $ 942.00
Construction Services (prorated over the consm~ction period'.) $ 2,950.00
Very truly yours, ~'
~,,.- ~/ Stephen E. ey, P.E.
ACCEPTED
ODA-02-00t D.rev2.doc
DATE
June 25, 2002
Mr. William O'Leary
O'Leary Design Associates, P.A.
Oak Plaza Center
8525 S.W. 92na Street, Suite Cll
Miami, FL 33156
P~e~
Country Club Drive - Irrigation Controllers
Aventura, Florida
Dear Mr. O'Leary:
We are pleased to submit our revised proposal for electrical engineering services for the above
project. Our services shall complet'ed tracings of drawings for the work, covering all phases of our
design, in accordance with a format detem~ined by you. Our scope of work shall include the
following:
Design:
1. Electrical design associated with the proposed irrigation controllers to be located along
Country Club Drive, quantity of controllers not to exceed eight (8).
2. Final cost estimate and electrical specifications for the work performed under this agreement.
3. Attend meetings to answer questions relevant to our design.
4. Coordination with FP&L for electric service requirements
Construction:
1. Review and approve Shop Drawings each Contractor is required to submit, for confomaance
with the design concept and compliance with the Contract Documents.
2. Issue all instructions of OWNER to Contractor(s); issue necessary interpretations and
clarifications of the Contract Documents.
3. Make to the site at periods appropriate to the various stages of construction to observe the
progress and quality of the executed work.
Mr. William O'Leary Page 2 June 25, 2002
Our scope of services shall include the design of an electrical system to provide service to up to eight
(8) irrigation controllers along Country Club Dr/ye. Our scope of services shall also include limited
construction services as outlined above. Our fee- for this work shall be $7,660.00, payable as
follows:
80% Complete - When Plans are 80% Complete $ 3,768.00
100% Complete - When Plans are Complete $ 942.00
Constraction Services (prorated over the construction period0 $ 2,950.00
Very truly yours, /
Stephen F. ailey, P.E.
ACCEPTED
ODA4)2-001D.rev2.doc
DATE