96-05 ORDINANCE NO. 96-05
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA
PROVIDING FOR ADOPTION OF THE FIRST FISCAL
YEAR BUDGET OF THE CITY OF AVENTURA PURSUANT
TO SECTION 8.05 OF THE CITY CHARTER; PROVIDING
BUDGET FOR FISCAL YEAR COMMENCING ON NOVEMBER
7, 1995 AND ENDING ON SEPTEMBER 30, 1996;
AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED
BY THE BUDGET; PROVIDING FOR BUDGETARY
CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR ISSUANCE OF
CHECKS; PROVIDING FOR POST AUDIT; PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA AS FOLLOWS:
Section 1. Budget Approved and Adopted. The budget of the
City for the fiscal year beginning on November 7, 1995 and ending
September 30, 1996 (the "Budget") was considered at public hearing
and is hereby approved and adopted. A copy of the Budget of the
City is attached hereto and incorporated herein by reference.
Section 2. Expenditure of Funds Appropriated in the Budqet
Authorized. Funds appropriated in the Budget may be expended by
and with the approval of the City Manager in accordance with the
provisions of the City Charter and applicable law. Funds of the
City shall be expended in accordance with the appropriations
provided in the Budget adopted by this Ordinance and shall
constitute an appropriation of the amounts specified therein.
Supplemental appropriations or the reduction of appropriations, if
any, shall be made in accordance with Section 4.07 of the City
Charter.
Section 3. Budqetar¥ Control. The 1995/1996 Operating and
Capital Outlay Budget establishes a limitation on expenditures by
department total. Said limitation requires that the total sum
allocated to each department for operating and capital expenses may
not be increased or decreased without specific authorization by a
duly-enacted Resolution affecting such amendment or transfer.
Section 4. Personnel Authorization. The "Personnel
Allocation Summary" included within each department budget
enumerates all authorized budgeted positions for appointment by the
City Manager.
Section 5. Grants and Gifts. When the City of Aventura
receives monies from any source, be it private or governmental, by
Grant, Gift, or otherwise, to which there is attached as a
condition of acceptance any limitation regarding the use or
expenditures of the monies received, the funds so received need not
be shown in the Operating Budget nor shall said budget be subject
to amendment of expenditures as a result of the receipt of said
monies, but said monies shall only be disbursed and applied toward
the purposes for which the said funds were received. To ensure the
integrity of the Operating Budget, and the integrity of the monies
received by the City under Grants or Gifts, all monies received as
contemplated above must, upon receipt, be segregated and accounted
for based upon generally accepted accounting principles and where
2
appropriate, placed into separate and individual trust and/or
escrow accounts from which any money drawn may only be disbursed
and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the
1995/1996 fiscal year Budget for the City of Aventura, if the City
Manager determines that an Operating Department Total or a Capital
Outlay Line Item will exceed its original appropriation, the City
Manager is hereby authorized and directed to prepare such
Resolutions as may be necessary and proper to modify any line item
from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at
September 30, 1996 shall lapse at that time; and all lapsed capital
outlay encumbrances shall be reappropriated in the 1996/1997 fiscal
year.
Section 8. Checks Issued. Checks issued from or withdrawals
made from accounts maintained by the City in public depositories
shall be signed by the City Manager and Director of Finance Support
Services, provided that in the event the Director of Finance
Support Services is not available, the City Clerk may sign in
his/her place.
Section 9. Post Audit Provided. Pursuant to Section 4.11 of
the City Charter and Section 218.23(1)(b), F.S., the City Council
hereby provides for annual post audits of the City's financial
accounts. The City Manager is authorized to take all steps
necessary to cause such post audit to be made by a certified public
3
accountant or firm of such accountants in accordance with law.
Section 10. Severability. The provisions of this Ordinance
are declared to be severable and if any section, sentence, clause
or phrase of this Ordinance shall for any reason be held to be
invalid or unconstitutional, such decision shall not affect the
validity of the remaining sections, sentences, clauses, and phrases
of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding
the invalidity of any part.
Section 11. Effective Date. This Ordinance shall be
effective immediately upon adoption on second reading.and shall
serve to renew and continue the Budget adopted by Ordinance No.
96-04.
The foregoing Ordinance was offered by Vice Mayor Rogers-
Libert, who moved its adoption on first reading. The motion was
seconded by Councilmember Cohen, and upon being put to a vote, the
vote was as follows:
Councilmember Arthur Berger yes
Councilmember Jay Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Jeffrey Perlow yes
Vice Mayor Patricia Rogers-Libert yes
Mayor Arthur I. Snyder yes
The foregoing Ordinance was offered by Councilmember Beskin,
who moved its adoption on second reading. The motion was seconded
by Vice Mayor Rogers-Libert, and upon being put to a vote, the vote
was as follows:
Requested by Administration
Councilmember Arthur Berger yes
Councilmember Jay Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Councilmember Jeffrey Perlow yes
Vice Mayor Patricia Rogers-Libert yes
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED on first reading this 21st day of May,
1996.
PASSED AND ADOPTED on second reading this 4th day of June,
1996.
ATTEST::
ACTING CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1995/96
CITY OF AVENTURA
CITY COUNCIL
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogem-Libert
Councilmember Arthur Berger
Councilmember Jay Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
CITY MANAGER
Eric M. Soroka
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1995/96
TABLE OF CONTENTS
TOPIC PAGE NO.
Budget Highlights I -IV
Summary of Budget 1
Revenue Estimates 5
City Council 7
Office of the City Manager 10
Finance Support Services Department 13
Legal Department 17
City Clerk's Office 20
Public Safety Department 23
Community Development Department 27
Community Services Department 31
Non-Departmental 35
Capital Outlay 37
Personnel Allocation Summary 39
CITY OF AVENTURA
Proposed Budget
Fiscal Year 1995/96
Highlights
· Incorporates $1.3 Million startup expenditure plan effective March 1996 to
September 30, 1996.
· Due to lack of historical data the Budget was developed based on the best available
data.
· Utility Taxes were estimated to be the only revenue source to fund the Budget.
· Establishes the basic foundation to create the following operating departments and
enclosed table of organization:
City Council
Office of the City Manager
City Clerk
Legal
Finance/Support Services
Public Safety
Community Development
Community Services
· Develops the framework to provide City services based on the following premises:
- Customer focus and driven to respond to Citizen requests.
- Convenience of the resident.
- Quality not quantity.
- Responsible and accountable.
- One stop customer service for permits and business licenses.
- Professional business like approach.
- Hiring the best qualified and highly motivated employees.
· Provides funding for July 4th fireworks and start-up costs for cultural and
recreational activities.
· Includes over $120,000 for beautification and signage replacement projects.
· Includes funding for a City Seal/Logo contest and City Newsletter to be distributed
to the community.
· Contains funding to hire Police Chief and begin developing a Police Department on
a fast track basis.
· Includes funding to obtain additional police services from Metro Dade to improve
traffic flow and safety at various intersections.
· As part of start -up costs includes a Code Compliance Officer to respond to possible
code violations and preserve the character of the community.
· Contemplates contracting most street, rights of way and median maintenance
functions to the private sector.
· Professional landscape architectural services on a contractual basis has been
included to assist in the design of beautification projects.
· includes funding for leasing office space to establish a City Hall and Police Station
that is reflective of the community and its image.
· Funding has been provided to purchase the necessary equipment for startup
purposes.
· Professional engineering services on a contractual basis has been included to
address the private road situations and other traffic related issues facing the city.
It is important that it be understood that this budget will build the start up framework for the
government structure and services to be provided to the community. The 1996/97 budget
will address the major policy issues regarding levels of service, contracting vs. hiring
employees, and the establishment of short term and long term goals of the City Council.
Start - Up Employees By Department
1995/96
City Council 7
Office of the City Manager 3
Finance/Support Services 4
Legal 0
City Clerk 1
Public Safety 2
Community Development 3
Community Services 2
Total Employees 22
II
Expenditures By Department
City Council $31,412
Office of the City Manager 86,751
Finance/Support Services 100,091
Legal 89,399
City Clerk 26,578
Public Safety 56,798
Community Development 56,905
Community Services 217,858
Non - Departmental 135,500
SUBTOTAL $801,294
Capital Outlay: 498,706
GRAND TOTAL $1,300,000
Expenditure By Category
Personal Services $265,400
Contractual Services 247,399
Other Charges/Svcs 241,944
Commodities 12,900
Other Operating Expenses 33,650
Total Operating Expenses $801,294
Capital Outlay 498,706
TOTAL $1,300,000
Government Structure
The manager form of government is based on the premise that the responsibility for policy
rests with the City Council and the responsibility for daily administration and execution of
policy rests with the City Manager. In order for this form of government to be effective, a
team-like atmosphere between the City Council and administration must be developed. The
Council/Manager structure is similar to a private corporation as it emphasizes that the
government operates as a business. The structure of Aventura's government will reflect this
concept. A comparison is shown as follows:
Establish Policy
Public Sector Pdvate Sector
City of Aventura ABC Corporation
Residents Stockholders
City Council Board of Directors
III
Administration & Implementation
City Manager Chief Executive Officer
Department Directors Department Heads
Organization Chart
CITY OF AVENTURA
I Residents
City Council
ICity Att°rney I ICity Manager
Legal Services Administration Minutes
Budget Preparation Records Retention
Customer Service C!edca! Support
Community I Finance/Support Community
Public Safety Development Services Services
Department Department I Department Department
Police Planning Finance/Accounting Community Facilities
Patrol Zoning Purchasing Parks/Beautification
Community Relations Building Inspections Risk Management ROW/Median Maint.
Criminal investigations Code Enforcement Information Management Public Works
Traffic Enforcement Economic Development Personnel Mass Transit
Emergency Preparedness Occupational Licenses Special Events
Fire/Rescue Recreation/Cultural
IV
BUDGET
SUMMARY
CITY OF AVENTURA
GENERAL FUND - 01
SUMMARY OF BUDGET
1995196
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
1995/96 1995/96
CITY MANAGER CITY COUNCIL
PROPOSAL APPROVAL
Current Revenues $ 1,3oo,00o $
Transfers o o
TOTAL REVENUES ~ :::: : :.[:i~
EXPENDITURES
1995/96 1995/96
CITY MANAGER CITY COUNCIL
DEPARTMENT PROPOSAL APPROVAL
Operating Expenditures:
City Council $ 31,412
Office of the City Manager 66,751
Finance/Support Services 100,091
Legal 89,399
City Clerk 26,578
Public Safety 66,798
Community Development 56,905
Community Services 217,858
Non - Departmental 135,500
Capital Outlay:
City Council 17,600
Office of the City Manager 19,000
Finance/Support Services 24,000
Legal 0
City Clerk 6,000
Page 1
Public Safety 32,000
Community Development 29,000
Community Services 1t6,500
Non - Departmental 254,706
Page 2
CITY OF AVENTURA
GENERAL FUND - 01
CATEGORY SUMMARY
~1995/96
REVENUE PROJECTIONS
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE CATEGORY PROPOSAL APPROVAL
310000~319999 Locally Levied Taxes 1,300,000 0
320000/329999 Licenses & Permits 0 0
330000/339999 Intergovernmental Revenues 0 0
3400001349999 Charges for Services 0 0
350000/359999 Fines & Forfeitures 0 0
360000/369999 Misc. Revenues 0 0
380000/389999 Transfer from Funds 0 0
399900/399999 Fund Balance 0 0
EXPENDITURES
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE CATEGORY PROPOSAL APPROVAL
100012999 Personal Services 265,400
300013999 Contractual Services 247,399
4000/4999 Other ChargeslSvcs 24t,644
5000/5399 Commodities 12,900
540016960 Other Operating Expenses 33,650
600016666 Capital Outlay 498,706
0
Page 3
COMPARATIVE PERSONNEL SUMMARY
1995/96
City Council 7
Office of the City Manager 3
Finance/Support Services 4
Legal 0
City Clerk 1
Public Safety 2
Community Development 3
Community Services 2
Page 4
GENERAL
FUND
REVENUE
ESTIMATES
CITY OF AVENTURA
GENERAL FUND - 01
REVENUE PROJECTIONS
1995/96
ACCOUNT REVIEW BUDGET
REVENUE 1995/96 t995/96
CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT PROPOSAL APPROVAL
L0cellv Levied Taxes 1-9
311100 Ad Valorem Taxes-Current 0 0
3t t 200 Ad Valorem Taxes-Delinquent 0 0
311300 Interim Services Fee 0 0
3t 3100 Franchise Fee-Electric 0
313200 Franchise Fee-Telephone 0 0
313400 Franchise Fee-Ges 0 0
313500 Franchise FSe-CATV 0 0
313710 Franchise Fee-Sanitation 0 0
313800 Franchise Fee-Towing 0 0
314100 Utility Tax-Elect~'ic 885,000 0
314220 Utility Tax-Telecommunication 3t0,000 0
314300 Utility Tax-Water 100,000 0
314400 Utility Tax-Ges 5,000 0
SUBTOTAL ::$ .................. ~,~:::~ ............. ~ .......................................
Licenses & Permits 2-9
321100 City Occupational Licenses 0 0
322100 Building permits 0 0
322300 Sign Inspections 0 0
329100 Engineering Permits 0 0
SUBTOTAL :~ ..................... ::~ .................. : ............. : .................... :.: ..........
In~rqovemmentel Revenues 3-9
331245 Federal Grants 0 0
334795 State Grants 0 0
335110 Cigarette Tax 0 0
335120 State Revenue Sharing 0 0
335150 Alcoholic Beverage License 0 0
335180 Half Cent Sales Tax 0 0
335492 Fuel Tax Refund 0 0
338200 County Occupational Licenses 0 0
SUBTOTAL
Page 5
Charaes For Services 4-9
34t 200 Development Review Fees
341900 Election Filing Fees
342130 Alarm Permit Fees
342510 Fire Inspection Fees
~49000 Other Charges For Service
SUBTOTAL
Fines & Forfeitures 5-9
35'1'100 County Court Fines
354000 Violations-Local Ordinances
SUBTOTAL
Misc. Revenues 6-9
361100 Interest Earnings
364420 Insurance Recoveries
369900 Misc. Revenues
SUBTOTAL
Non-Revenue 8-9
399900 Carryover
38'1105 Transfers From Street Maint. Fund
SUBTOTAL
Total Available General Fund
Page 6
CITY
COUNCIL
CITY OF AVENTURA
CITY COUNCIL
1995/96
1995/96 t 995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
100012999 Personal Services $ tl,662 $
3000~3999 Contractual Services
4000/4999 Other Charges & Services 12,250
500015399 Commodities 1,500
540015399 Other Operating Expenses 6,000
DEPARTMENT DESCRIPTION
The City Council is the community's legislative body which acts as the decision
making entity that establishes policies and ordinances to meet the needs of
the community on a proactive basis. The City Council is committed to
providing the best possible professional government and the delivery of quality
service levels that reflect community priorities and maintain the quality of life
for all residents.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
0101 Mayor
0102 Council member
0103 Council member
0104 Council member
0105 Council member
0106 Council member
0107 Council member
Page 7
CITY OF AVENTURA
CITY COUNCIL
1995/96
BUDGETARY ACCOUNT SUMMARY
01-01~11
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
1-10-1200 Council Salaries t0,833 0
1-10-2100 FICA 829 0
OTHER CHARGES & SERVICES
3-40-4030 Legislative Expenses 12,250 0
3-40-4100 Communication Services 0 0
COMMODITIES
3-50-5100 Offica Supplies 1,000 0
3-50-5290 Other Operating Supplies 500 0
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 4,000 0
3-54-5420 Conferences & Seminars 2,000 0
Page 8
CITY COUNCIL
BUDGET JUSTIFICATIONS
4030 Le.qislative Expense - This account represents the proportionate
amount of the $3,500 established per Councilmember to offset
expenses incurred in the performance of their official duties.
5410 Subscriptions & Memberships - The following memberships are
included for funding:
Florida League of Cities
Dade County League of Cities
Page 9
OFFICE
OF THE
CITY
MANAGER
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
t995/96
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO~ CATEGORY RECAP PROPOSAL APPROVAL
100012999 Personal Services $ 74,291
300013999 Contractual Services
400014999 Other Charges & Services 8,160
5000/5399 Commodities 1,500
5400/5399 Other Operating Expenses 2,900
DEPARTMENT DESCRIPTION
I Develop a City government structure that represents the needs of the
icommunity and provides quality services in an efficient, business like and
professional manner. Responsible for the overall management of all
Ifunctions and activities of the City's operations, preparation of annual
!budget and ensures the proper implementation of policies and ordinances
iadopted by the City Council. Provides recommendations and solutions to
!community concerns. Establishes customer service focus process to
respond to citizen requests.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
0501 City Manager
0502 Secretary to City Manager
0503 Customer Service Technician
Page l0
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
1995/96
BUDGETARY ACCOUNT SUMMARY
01-05-512
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODENO, ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
1-10-1200 Em ployee Salaries 53,667
1-10-2100 FICA 3,677
1-10-2200 Peesion 8,540
1-10-2300 Health, Life & Disability 8,026
1-t0-2400 Worker's Compensation 381
OTHER CHARGES & SERVICES
3-40-4000 Travel & Per Diem 400
3-40-4040 Administrative Expenses 200
3-40-4041 Car Allowance 2,000
3-40-4100 Communication Services 560
3-40-4700 Printing~Newsletter 8,000
COMMODITIES
3-50-5100 Office Supplies 750 0
3-50~5120 Computer Operating Supplies 750 0
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 800
3-54-5420 Conferences & Seminars 800
3-54-5500 City Seal,Logo Contest t,000
3-54-5900 Contingency 200 0
Page 11
OFFICE OF THE CITY MANAGER
BUDGET JUSTIFICATIONS
4700 Printin.q/Newsletter - Represents the cost of printing various
documents and an informational newsletter to residents.
5410 Subscriptions & Memberships - This line item is used to fund
memberships with professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
Florida City & County Manager's Association
American Planning Association
Government finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
5420 Conferences & Seminars - Funding for this purpose is essential
in order to keep informed of changing and new developments in
the field of City Management and local government.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
National League of Cities
Miscellaneous Management Seminars
5500 City Seal\Lo.qo Contest - Provides funding to conduct a contest
and reward participates to develop the City's seal and logo.
Page 12
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
FINANCE SUPPORT SERVICES
1995/96
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
100012999 Personal Services S 71,sss
300013999 Contractual Services 20,000
400014999 Other Charges & Services 5,567
500015399 Commodities ~1,t 67
5405/5399 Other Operating Expenses 1,600
DEPARTMENT DESCRIPTION
To provide overall financial and support services to the organization whichI
!includes accounting, cash management, purchasing, risk management,I
!information management, financial planning, budgetary control andl
I personnel functions.
I
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
1001 Finance Support Services Dir.
t 002 Executive Assistant
1003 Accountant/Bookkeeper
1004 Personnel Technician
P~e13
CITY OF AVENTURA
FINANCE SUPPORT SERVICES
1995~96
BUDGETARY ACCOUNT SUMMARY
01-10-513
1995196 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
1-10-1200 Employee Salaries 50,333
1-10-1400 Overtime 100
1.10-2100 FICA 3,851
1-t0-2200 Pension 6,040
t-10-2300 Health, Life & Disability 10,877
1-10-2400 Worker's Compensation 357
1-10-2500 Unemployment 0
Contractual Services
3-30-3200 Prof. Services - Auditor 10,000
3-30-3131 Payroll Services 3,000
3-30-3125 Financial Advisor 5,000
3-30-3130 Computer Programmer 2,000
3-30-3140 Background-New Employees 300
3-30-3180 Medical Exams-New Employees 750
OTHER CHARGES & SERVICES
3-40-4000 Travel & Per Diem 400
3-40-4700 Printing & Binding 1,667
3-40-4910 Advertising 3,500
COMMODITIES
3-50-5100 Office Supplies 333
3-50-5120 Computer Operating Supplies 500
3-50.5290 Other Operating Supplies 333
Page 14
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 600
3-54-5420 Conferences & Seminars 500
3-54-5450 Training 500
3-54-5900 Contingency 200
Page 15
FINANCE SUPPORT SERVICES
BUDGET JUSTIFICATIONS
3120 Professional Services Auditor - Represents the estimated cost of
an audit firm performing the City's year end financial audit and
review of financial systems.
3121 Payroll Services - Represents the estimated cost of contracting
with a vendor/service to perform payroll services.
3125 Financial Advisor -Funds the services of a professional financial
advisor to assist the City in developing funding alternatives and
long term plans.
3140 Back.qround New Employees Provides funding for new
employee background checks.
3180 Medical Exams New Employees - Provides funding for drug tests
and physicals tests for new employees.
5420 Conferences & Seminars - Funding for this purpose is essential in
order to keep informed of changing and new developments in the
field of local government finance and personnel.
Page 16
CITY OF AVENTURA
LEGAL
1995/96
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
100012999 Pemonal Services $
300013999 Contractual Services 87,399
400014999 Other Charges & Services
500015399 Commodities
540015399 Other Operating Expenses 2,000
DEPARTMENT DESCRIPTION
typrOvide legal support and advice to the City Council, City Manager,
partment Directors and advisory boards, on all legal issues affecting the
· The City obtains services on a contractual basis.
Page 17
CITY OF AVENTURA
LEGAL
1995/96
BUDGETARY ACCOUNT SUMMARY
01-06-514
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO: ACCOUNT DESCRIPTION pROposAL APPROVAL
Contractual Services
3.30-3120 Prof. Services - Legal 70,000
3-30-3121 Charter Commission 16,399
3-30-3300 Court Costs & Fees '1,000
OTHER OPERATING EXPENSES
3-54-5900 Contingency 2,000
Page 18
LEGAL
BUDGET JUSTIFICATIONS
3120 Professional Services Le.qal - Represents the estimated cost of
maintaining the contracted City Attorney arrangement with the
firm of Weiss Serota and Helfman to perform legal services
required by the City Council and City Manager.
3121 Charter Commission - Funds costs incurred by the Charter
Commission during the process of incorporation.
Page19
CITY
CLERK'S
OFFICE
CITY OF AVENTURA
CITY CLERK'S OFFICE
1995196
t 99Sl96 199Sl96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
100012999 Personal Services $ 15,66t
300013999 Contractual Services
400014999 Other Charges & Services 9,t50
5000/5399 Commodities 1,t67
5400/5399 Other Operating Expenses 60o
DEPARTMENT DESCRIPTION
To record and maintain an accurate record of the official actions of the City
Council and advisory boards and provide clerical support to the City Council.
IProvide notice of all required meetings and maintain the official records of
ithe City.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
0801 City Clerk
Page 20
CITY OF AVENTURA
CITY CLERK
t995/96
BUDGETARY ACCOUNT SUMMARY
01-08-519
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
1-10-1200 Employee Salaries 1t,667
1-10-1400 Overtime 0
1-10-2100 FICA 893
1-10-2200 Pension 134
1-10-2300 Health, Life & Disability 2,885
1-10-2400 Workers Compensation 83
OTHER CHARGES & SERVICES
340-4700 Printing & Binding 400
3-40-4730 Microfilm/Records Retention 500
3-40-4740 Ordinance Codification 500
340-4750 Indexing Minutes 250
3-40-4910 Legal Advertising 7,500
COMMODITIES
3-50-5100 Office Supplies 333
3-50-5120 Computer Operating Supplies 500
3-50-5290 Other Operating Supplies 333
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 200
3-54-5420 Conferences & Seminars 200
3-54-5450 Training 200
3-54-5900 Contingency 0
Page 21
CITY CLERK
BUDGET JUSTIFICATIONS
4730 Microfilm/Record Retention - Costs associated with line item are
for the preparation of records for microfilming, image retention to
establish records management program.
4750 Ordinance Codification Costs associated with the official
codification of City Ordinances.
4910 Advertisinq - Costs incurred to satisfy legal requirements of state
statues and City Code.
Page 22
PUBLIC
SAFETY
CITY OF AVENTURA
PUBLIC SAFETY
t995/96
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
1000/2999 Personal Services $ 23,315
3000~3999 Contractual Services 25,000
4005/4999 Other Charges & Services 3,250
500015399 Commodities 1,633
540015399 Other Operating Expenses 3,s00
DEPARTMENT DESCRIPTION
iTo establish the framework to develop a quaiity community oriented p~lice
department that will enhance the community's security and be responsive to
the needs of the residents and businesses. This department will also be
i responsible for hurricane/emergency preparedness and acting as a liaison to
Ithe Metro Dade Fire Rescue operations.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
2001 Police Chief
2002 Executive Assistant
Page 23
CITY OF AVENTURA
PUBLIC SAFETY
1995196
BUDGETARY ACCOUNT SUMMARY
01-20-521
1995~96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIpTIoN PROPOSAL APPROVAL
PERSONAL SERVICES
1-10-t200 Employee Salaries 16,250
1-10-1400 Overtime 200
1-10-2100 FICA 1,243
1-10-2200 Pension 1,950
1-10-2300 Health, Life & Disability 2,370
1-10-2400 Worker's Compensation 1,302
Contractual Services
3-30-3192 Prof. Services 10,000
3-20-3193 Additional Police Service 15,000
OTHER CHARGES & SERVICES
3-40-4000 Travel & Per Diem 400
3-40~t040 Administrative Expenses 200
3-40-46t 0 R&M- Vehicles 200
3-40-4645 R&M- Equipment 200
3-40-4100 Communication Services 250
3-t0-4700 Printing & Binding 2,000
COMMODITIES
3-50-5100 Office Supplies 500
3-50-5120 Computer Operating Supplies 500
3-50-5220 Gas & Oil 300
3-50-5290 Other Operating Supplies 333
Page 24
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 600
3-54-5420 Conferences & Seminars 500
3-54-5450 Training 500
3-54-5900 Contingency 2,000
Page 25
PUBLIC SAFETY
BUDGET JUSTIFICATIONS
3192 Professional Services Costs associated with obtaining
professional police consulting services to assist in the
establishment of the Police Department.
3193 Additional Police Services - Provides funding to obtain additional
police services from Metro Dade to improve traffic flow and safety
at various intersections in the City.
Page 26
ICOMMUNITY
DEVELOPMENT
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
1995196
1995~96 1995196
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
100012999 Personal Services $ 34,322
3000~3999 Contractual Services 1o,000
400014999 Other Charges & Services 5,850
500015399 Commodities 3,133
5400/5399 Other Operating Expenses 3,600
DEPARTMENT DESCRIPTION
This department i5 responsible for the City's planning, development review,
zoning, building inspeotions, code and ordinance enforcement, economic
development functions and the issuance of occupation licenses. The
department is organized to provide "one stop" customer service at a
centralized location.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
400t Director of Community Development
4002 Code Compliance Officer
4003 Customer Service Technician
Page 27
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
1995196
BUDGETARY ACCOUNT SUMMARY
01-40-524
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
t-10-1200 Employee Salaries 24,042
1-10-1400 Overtime 200
1-10-2100 FICA 1,639
1-10-2200 Pension 2,885
1-t0-2300 Health, Life & Disability 5,186
1-10-2400 Workers Compensation 171
Contractual Services
3-30-3190 Prof. Services 5,000
3-30-3400 Mapping Services 5,000
OTHER CHARGES & SERVICES
3-40-4000 Travel & Per Diem 400
3-40-4610 R&M- Vehicles 200
3-40-4645 R&M- Equipment 200
3-40-4100 Communication Services 50
3-40-4700 PHnting 5,000
COMMOD[TtES
3-50-5100 Office Supplies 500
3-50-5120 Computer Operating Supplies 2,000
3~50-5220 Gas & Oil 300
3-50-5290 Other Operating Supplies 333
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 600
Page 28
3-54-5420 Conferences & Seminars 500
3-54-5450 Training 500
3-54-5900 Contingency 2,000
Page 29
COMMUNITY DEVELOPMENT
BUDGET JUSTIFICATIONS
3190 Professional Services Costs associated with obtaining
professional planning consulting services to assist in the
establishment of the Department and to meet development
review requirements.
3400
Mappin,q Services Provides funding to obtain consulting
services to prepare the various maps needed by the City.
Page 30
COMMUNITY
SERVICES
CITY OF AVENTURA
COMMUNITY SERVICES
1995/96
1995/96 t 995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP PROPOSAL APPROVAL
1000/2999 Pemonal Services $ 34,591
3000~3999 Contractual Services 105,000
4000/4999 Other Charges & Services 72,717
500015399 Commodities 2,300
5400/5399 Other Operating Expenses 3,250
DEPARTMENT DESCRIPTION
iThis department is responsible for the maintenance of roads, public areas
land facilities, beautification projects, recreation and community cultural
iactivities, special events programming, implementation of mass transit
iprograms and park development. The department is organized to provide
City ma ntenance, transportation and recreation services on a quality basis.
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title
5001 Director of Community Services
5002 Executive Assistant
Page 31
CITY OF AVENTURA
COMMUNITY SERVICES
1995196
BUDGETARY ACCOUNT SUMMARY
01-50-539
1995196 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
PERSONAL SERVICES
t-10-1200 Employes Salaries 24,875
1-10-1400 Overtime 200
1-10-2100 FICA 1,903
1-10-2200 Pension 2,985
1-10-2300 Health, Life & Disability 4,452
1-10-2400 Worker's Compensation 177
Contractual Services
3-30-3110 Prof. Services - Engineering 25,000
3-30-3150 Landscape Services 25,000
3-30-3450 Prof. Services -Landscape Arch. 25,000
3-30-3451 Beautification/Signage 30,000
OTHER CHARGES & SERVICES
3-40-4000 Travel & Per Diem 400
3-40-4311 Utilities-Street Lighting 15,000
3-40-4610 R&M- Vehicles 200
3-40-4645 R&M- Equipment 200
3-40-4691 R&M- Streets 25,000
3-40-4620 R&M* Buildings 5,000
3-40-4100 Communication Services 250
3-40-4700 Printing & Binding 1,667
3-40-4850 Special Events 25,000
3-40-4851 Cultural/Recreation Programs 2,500
COMMODITIES
3-50-5100 Office Supplies 500
Page 32
3-50-5120 Computer Operating Supplies 1,000
3-50-5220 Gas & Oil 300
3-50-5290 Other Operating Supplies 500
OTHER OPERATING EXPENSES
3-54-5410 Subscriptions & Memberships 250
3-54-5420 Conferences & Seminars 500
3-54-5450 Training 500
3-54-5900 Contingency 2,000
Page 33
COMMUNITY SERVICES
BUDGET JUSTIFICATIONS
3110 Professional Services En.qineerin.q Provides funding for
professional engineering consulting services to assist the
Department in the areas of road maintenance and design, traffic
assessment, roadway acceptance, drainage, utilities and to meet
development review requirements.
3150 Landscape Services - Provides startup costs associated with
contracting maintenance services for public rights - of way and
medians.
3450 Professional Services Landscape Architect -Provides funding for
professional landscape architect consulting services to assist the
Department with beautification projects.
3451 Beautification/Si.qna.qe - Establishes funding for signage and
beautification projects to enhance the aesthetics of the City and
foster community pride.
4311 Utilities Street Lighting - Provides startup costs associated with
street lighting in various areas of the City.
4691 R & M Streets- Provides funding for services utilized in the
maintenance of streets, sidewalks and drainage.
4850 Special Events - This figure represents funding for the following
event that is intended as a community wide activity to enhance
civic pride:
July 4th fireworks
4851 Cultural & Recreation Proqrams Provides startup costs
associated with establishing cultural/recreation events and
programs.
Page34
NON
DEPARTMENTAL
CITY OF AVENTURA
NON-DEPARTMENTAL
1995/96
BUDGETARY ACCOUNT SUMMARY
01-g0-590
1995/96 1995/96
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. ACCOUNT DESCRIPTION PROPOSAL APPROVAL
OTHER CHARGES & SERVICES
3-40-4100 Communication Services 6,500
3-40-4200 Postage 3,500
3-40-4300 Utilities 2,000
3-40-4400 Office Space Lease 100,000
3-40-4420 Leased Equipment 2,000
3-40 ~??.0 Copy Machine Costs 3,000
3-40-4500 Insurance 7,500
3-40-4650 R&M- Office Equipment 500
COMMODITIES
3-50-5290 Other Operating Supplies 500 0
OTHER OPERATING EXPENSES
3-54-5900 Contingency 10,000 0
Page 35
NON DEPARTMENTAL
BUDGET JUSTIFICATIONS
4400 Office Lease - Estimated costs associated with leasing office
space for Municipal service requirements and establishing a
Police Department.
Page 36
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
1995196
PROJECT APPROPRIATION
01-80-XXX
t 995196 1995196
OBJECT CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY PROPOSAL APPROVAL
City Council - 511
6-60-6201 Equipment $ 17,500
City Manaaer's Office - 512
6-60-6202 Equipment $ 8,500
6-60-6401 Computer Equipment 10,500
Finance/Suunort Serv. - 513
6-60-6203 Equipment $ 10,000
6-60-6402 Computer Equipment 14,000
City Clerk - 519
6.69-6204 Equipment $ 2,500
6-60-6403 Computer Equipment 3,500
Public Safety - 521
6-60-6205 Equipment $ 6,000
6-69-6404 Computer Equipment 7,000
6-69-6250 Vehicles 19,000
Communitv Develoement- 524
9-69-6206 Equipment $ 7,500
6-60-6405 Computer Equipment 7,000
6-60-6251 Vehicles 14,500
Page 37
CommuniW Services - 539
6-60-6207 Equipment $ 5,000
6-60-6406 Computer Equipment 7,000
6-60-6252 Vehicles 14,500
6-60-660t Beautification Projects 90,000
N~n-Deoarlmenta! - 590
6-60-6999 Capital Reserve 204,706
6-60-6208 Building~Equipment $ 50,000
Page 38
Pemonnel Allocation Summary
Group Health Disability Worker's
Pos. No Position Salary Month Adjusted FICA Pension Life Ins. Insurance Insurance Compen. Total
City Council
0101 Mayor $ 5,000 5 $ 2,083 $ 159 $ 2,243
0102 Councilmember 3,500 5 1,458 112 1,570
0103 Councilmember 3,500 5 1,458 112 ,1,570
0104 Councilmember 3,500 5 1,458 112 1,570
0105 Councilmember 3,500 5 1,458 112 1,570
0106 Councilmember 3,500 5 1,458 112 1,570
0107 Councilmember 3,500 5 1,458 112 1,570
$ 26,000 $ 10,833 $ 829 0 0 0 0 0 $ 11,662
City Manaqer's Office
0501 City Manager $ 105,000 4 $ 35,000 $ 2,249 $ 6,300 $ 192 $ 2,667 $ 117 $ 249 $ 46,772
0502 Secretary to City Mgr. 38,000 4 12,667 969 1,520 146 2,667 84 90 18,142
0503 Customer Service Tech. 24,000 3 6,000 459 720 92 2,000 63 43 9,377
$ 167,000 $ 53,667 $ 3,677 $ 8,540 $ 430 $ 7,333 $ 263 $ 381 $ 74,291
City Clerk's Office 8,026
0801 City Clerk $ 35,000 4 $ 11,667 $ 893 $ 1,400 $ 134 $ 2,667 $ 84 $ 83 $ 16,927
$ 11,667 $ 893 $ 1,400 $ 134 $ 2,667 $ 84 $ 83 $ 16,927
Finance Support Services
1001 Dir of Finance Support Services $ 70,000 4 $ 23,333 $ 1,785 $ 2,800 $ 192 $ 2,667 $ t17 $ 166 $ 31,059
1002 Executive Assistant 30,000 4 10,000 765 1,200 115 2,667 84 71 14,902
1003 Accountant 28,000 3 7,000 536 840 108 2,000 63 50 10,595
1004 Personnel Technician 30,000 4 10,000 765 1,200 115 2,667 84 71 14,902
$ 158,000 $ 50,333 $ 3,851 $ 6,040 $ 530 $ 10,000 $ 347 $ 357 $ 71,458
Public Safety 10,877
2001 Police Chief $ 82,500 2 $ 13,750 $ 1,052 $ 1,650 $ 192 $ 1,333 $ 42 $ 1,284 $ 19,303
2002 Executive Assistant 30,000 1 2,500 191 300 115 667 21 18 3,812
$ 112,500 $ 16,250 $ 1,243 $ 1,950 $ 307 $ 2,000 $ 63 $ 1,302 $ 23,115
Page 39
Community Development 2,370
4001 Dir of Community Development $ 64,500 3 $ 16,125 $ 1,234 $ 1,935 $ 192 $ 2,000 $ 63 $ 114 $ 21,663
4002 Code Compliance Officer 23,000 1 1,917 147 230 88 667 21 14 3,083
4003 Customer Service Tech. 24,000 3 6,000 459 720 92 2,000 63 43 9,377
$ 111,500 $ 24,042 $ 1,839 $ 2,885 $ 372 $ 4,667 $ 146 $ 171 $ 34,122
Community Services 5.186
5001 Community Services Director $ 64,500 3 $ 16,125 $ 1,234 $ 1,935 $ 192 $ 2,000 $ 63 $ 114 $ 21,663
5002 Executive Assistant 35,000 3 8,750 669 1,050 134 2,000 63 62 12,729
$ 99,500 $ 24,875 $ 1,903 $ 2.985 $ 326 $ 4,000 $ 126 $ 177 $ 34,391
4,452
Total $ 674,500 $ 191,667 $ 14,234 $ 23,800 $ 2,100 $ 30,667 $ 1,028 $ 2,471 $ 265,966
Page 40