2001-13ORDINANCE NO. 2001-13
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED TENTATIVE OPERATING
AND CAPITAL BUDGET, AS REVIEWED AND
APPROVED BY CITY COMMISSION AT THE REVIEW
MEETING HELD ON JULY 19, 2001, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 2001/2002 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The tentative 2001/2002 Operating and Capital Improvement
Program Budget, reviewed and approved by the City Commission on July 19, 2001, a
copy of said budget being attached hereto and made a part hereof as specifically as if
set forth at length herein, be and the same is hereby established and adopted as the
City of Aventura's final budget for the 2001/2002 fiscal year. The tentative budget
adopted hereby may be amended or adjusted by a motion approved by a majority vote
of the City Commission at the public hearings in accordance with State Statutes.
Section 2. Expenditure of Funds Appropriated in the Budqet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Ordinance No. 2001-13
Page 2
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Section 3. Budqetary Control. The 2001/2002 Operating and Capital Outlay
Budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to each department for operating and capital
expenses may not be increased or decreased without specific authorization by a duly-
enacted Resolution affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one individual line item account to another, so long as the
line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
included within each department budget enumerates all authorized bu~Jgeted positions for
appointment by the City Manager. All personnel filling said authorized positions shall be
paid pursuant to the City's Budget, Personnel Policies and/or collective bargaining
agreements.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
2
Ordinance No. 2001-13
Page 3
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the 2001/2002 fiscal
year Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its original appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at September 30,
2001 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re-
appropriated in the 2001/2002 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
3
Ordinance No. 2001-13
Page 4
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Rogers-Libert
and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger yes
Commissioner Jay R. Beskin yes
Commissioner Manny Gressman yes
Commissioner Harry Holzberg yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Ken Cohen yes
Mayor Jeffrey M. Perlow yes
The foregoing Ordinance was offered by Commissioner Rogers-Libert, who
moved its adoption on second reading. This motion was seconded by Commissioner
Beskin and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger yes
Commissioner Jay R. Beskin yes
Commissioner Manny Grossman yes
Commissioner Harry Hoizberg yes
Commissioner Patricia Rogers-Libert yes
Vice Mayor Ken Cohen yes
Mayor Jeffrey M. Perlow yes
PASSED AND ADOPTED on first reading this 4th day of September, 2001.
4
Ordinance No. 2001-13
Page 5
PASSED AND ADOPTED on second reading this 24th day of September, 2001.
,~ EI~'~R~=Y M. ~5~YOR
ATTEST: ,,-~,~
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2001/02
CITY OF AVENTURA
CITY COMMISSION
Mayor Jeffrey M. Perlow
Vice Mayor Ken Cohen
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogere-Libert
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Brenda Kelley, Community Development
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2001/02
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message Addendum
City Manager's Budget Message
Organization Chart, Adopting Ordinance
SUMMARY OF ALL FUNDS
GENERAL FUND
Summary
Revenue Estimates
Expenditures:
City Commission
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
POLICE EDUCATION FUND
STREET MAINTENANCE FUND
POLICE CAPITAL OUTLAY IMPACT FEE FUND
PARK DEVELOPMENT FUND
CHARTER SCHOOL FUND
DEBT SERVICE FUNDS
CAPITAL CONSTRUCTION FUNDS
STORMWA TER UTILITY FUND
POLICE OFFDUTY SERVICES FUND
APPENDIX
PAGE NO.
I -XVl
1
4
7
14
17
23
30
34
39
49
55
63
66
71
72
84
92
99
104
106
City of
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2001/02 Budget Message Addendum
Members of the City Commission:
On July 10, 2001 the City Manager's Proposed Operating and Capital Budget for all
funds for the fiscal year beginning October 1, 2001 was presented to the City
Commission.
A Budget review meeting was held on July 19, 2001, whereby the City Commission
reviewed, discussed and approved the proposed budget as presented. The document
recommends a $44,855,821 Budget.
Enclosed herein is the 2001/02 fiscal year budget.
Respectfully submitted,
EMS/aca
PHONE: 305466-8910 · F~: 305466-8919
www.cityofaventura.com
City of
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2001/02 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Operating and Capital Budget for all funds for the fiscal year
beginning October 1, 2001, for your review and consideration. The budget document
emphasizes a professional and conservative fiscal approach. This document also
represents the single most important report presented to the City Commission. It is primarily
intended to establish an action, operation, and financial plan for the delivery of City
services. This budget continues to build upon the solid foundation created in the past to
provide quality municipal services that our residents deserve and expect to fulfill the dream
of creating this great City. Importantly, it also serves as an aid to the residents in providing
a better understanding of the City's operating and fiscal programs. This government
promotes and supports a high quality of life for its citizens, businesses and visitors.
Budget Format
A single budget document, which includes all City Funds and service programs, has been
prepared to provide a comprehensive overview of all City services and financial framework
for the understanding of the public.
The following sections are contained within the budget document:
2.
3.
4.
5.
6.
7.
8.
Summary of all Budgeted Funds
General Fund
Police Education Fund
Street Maintenance Fund
Police Capital Outlay Impact Fee Fund
Park Development Fund
Charter School Fund
Debt Service Funds
PHONE: 305-466-8910 · F~x: 305-466-8919
www. cityo faventu fa.corn
9. Capital Construction Funds
10. Stormwater Utility Fund
11. Police Offduty Services Fund
The budget is a performance based plan that links goals and objectives with the
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. The budget document contains
performance/workload indicators to facilitate this process. Every effort was made to
provide a budget document that can be fully reviewed and justified to the City
Commission and residents. The preparation of the budget document marks a continued
commitment to a planned and professional process of developing a budget that will
address both current and future issues facing the City, providing adequate service
levels and the necessary justification to support all expenditure requests.
2001102 Bud;let Priorities/Goals
The following represents the pre-established priorities and goals that provided a framework
for the preparation of the 2001/02 Budget Plan. In many areas the budget contains
resources to address and accomplish the pm cstablished priorities and ~loals.
v' Construct, operate and maintain a Charter Elementary School by 2003,
adjacent to the Community Recreation Center of the City to serve the growing
school age population of the City.
,/ Construct and open the community recreation center by fall 2002, to provide
additional recreational opportunities for all age groups.
v~ Continue the Lease Book Program to address improvements to the book
collections and business materials at the Northeast branch of the Miami-
Dade Library system.
· / Expand Police Department services in order to address service demand
requirements.
v~ Improve traffic management by integrating video monitoring devices at key
intersections throughout the City.
· ~ Continue Citywide Shuffle Bus Service and expand ridership.
· / Purchase additional park land to expand Waterways Park and provide
additional recreational opportunities.
,/ Provide funding to maintain newly landscaped areas and continue to provide
a high quality maintenance program.
· ,' Continue to implement technology enhancements that develop our
"Electronic Government" to allow the public to interact more easily and
conveniently with the City and to automate City operations.
v' Implement and fund the fifth year of the City's first 5 Year Capital
Improvement Program.
v' Continue projects associated with the Citywide Beautification Program.
v~ Continue to expand recreational and cultural opportunities for all age groups.
Action Plan
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve proper justification
when a budget is proposed. I believe the budget contained within does all of this. In its
short history, the City government has gained a reputation for providing quality services
in a professional manner while emphasizing a customer service focus. By privatizing
and outsourcing many services the City has stabilized costs and emulated a business
like approach. Over the past 5 and half years, a great deal of progress has been made
to accomplish the goals of incorporation and to improve the quality of life for our
residents. This budget includes many projects that build the foundation blocks for the
next five years toward the goal of developing a sense of community for our City. The
addition of a Charter Elementary School, Community Recreation Center and more
parks and recreational opportunities will address the changes in demographics toward
a younger family oriented population and assist in achieving our goals.
Summary of All Budgetary Funds
The total proposed budget for 2001/02, including all funds, capital outlay and debt
service, is $44,855,821. This is a 6.6% increase compared to the prior year. This is
primarily due to increases in capital outlay, CIP reserve and Debt Service. Operating
expenditures total $14,055,315. Capital Outlay expenditures total $28,028,197 and
Debt Service expenditures are $2,772,309.
Fund Summary By Amount
Milliom
30-
25-
20-
15-
10.
5.
0.
Individual fund budget amounts are as follows:
FUND
General
Police Education
Street Maintenance
Police Impact Fee
Park Development
Charter School
Debt Service
Capital Construction
Stormwater Utility
Police Offduty Services
PROPOSEDAMOUNT
$24,860,661
24,150
694,500
108,000
1,000,000
110,000
2,272,309
12,075,000
3,181,059
450,0O0
l General
a Stormw ater Utility
[] Park Deveinpment
· Street Maintenance
· Police Offdut~ Services
· Charter School
a Police h~pact Fee
· Capital Const~ucticn
[3 Police Education
% OF BUDGET
55.5%
.1%
1.6%
.2%
2.2%
.2%
5.1%
27.0%
7.1%
1.0%
-- 1II
Fund Summary By Percentage
Expenditures by category are as follows:
Category Summary
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS
PROPOSED AMOUNT
$8,548,050
3,068,000
1,774,330
354,410
210,525
28,028,197
~,772.309
$ 44,855,821
% OF BUDGET
19.3%
6.8%
3.9%
0.8%
0.5%
62.5%
6.2%
100.0%
Personal Services
19.3%
Other Charges & Services
3.9%
Commodlt~e~
Other Operating Expenses
0.5%
Capital Outla~
62.5%
_
The following chart shows a comparison of the department's budgets for the past two
years. Total costs increased by 6.6%.
Departmental Budflet Comparison
Increase
2000/01 2001/02 (Decrease) % Chan~e
City Commission $ 75,270 $106,106 $ 30,836 41.0%
Office of the City Manager 487,547 533,144 45,598 9.4%
Finance Support Services 773,150 862,887 89,737 11.6%
Legal 205,000 205,000 0 0.0%
City Clerk 197,065 185,875 (11,190) (4.3%)
Public Safety 6,429,057 7,035,419 606,362 9.4%
Community Development 1,291,440 1,366,570 75,130 5.8%
Community Services 2,758,571 2,930,314 171,743 6.2%
Charter School 0 110,000 110,000 100%
Non-Departmental 731,415 720,000 (11,415} (1.6%)
Subtotals 12,948,514 14,055,315 1,106,801 8.5%
Capital Outlay 20,102,531 20,585,522 482,991 2.4%)
CIP Reserve 6,644,441 7,442,675 798,234 12.0%
Debt Service 2,371,689 2,772,309 400,620 16.9%
Totals $42,067,175 $44,855,821 $2,768,646 6.6%
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions.
Revenues
The revenues, available for allocation in the 2001/02 Fiscal Year General Fund Budget,
including inter-fund transfers, are anticipated to be $28,130,682. This is an increase of
$166,753 or 0.6% compared to last year. The increase is pdmadly associated with
larger than anticipated fund balance amounts from the prior year.
Locally Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and again adopts the same Unincorporated Municipal Services Area (UMSA)
rate as adopted by the County for the 1995/96 fiscal year. This represents the seventh
year without an increase. The ad valorem millage levy for fiscal year 2001102 will be
2.2270. This will generate $8,282,000 and will be the second lowest municipal tax rate
in the County. The City experienced a 13.2% increase in the taxable assessed property
values. This can be attributed to a strong local economy and continued growth in the
commercial and residential tax base. The budget includes $1,755,000 from FPL
franchise fees based on the Interlocal Agreement with the County. Anticipated
franchise fees, utility taxes and unified communications tax make up the remainder of
this category and are based on growth in the number of residential and commercial
establishments located in the City.
-- V
Licenses and Permits - The amounts for this revenue category are projected to be
$1,405,000. City Occupational Licenses and building permits are the major sources of
revenue. The amount is anticipated to be $54,000 more than last year due to a
projected increase in occupational licenses.
Inter.qovernmental Revenues - Total revenues for this category are projected to
increase by $1,037,000 compared to the amount budgeted for 2000/01. The 96%
increase is related to anticipated revenues in the amount of $900,000 to be reimbursed
from the Florida Department of Transportation to partially fund beautification projects
on Biscayne Boulevard and other increases associated with half cent sales tax
proceeds.
Char,qes For Services - Revenues relating to charges for services are anticipated to be
$133,000 more than the prior year's budget. This is primarily due to revenue from
Police Services Agreements with Aventura Mall and the Tauber School for increased
service levels.
Fines and Forfeitures - Total revenues projected for 2001/02 are $155,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $15,000 higher
than the amount budgeted for the prior fiscal year due to slight increases in interest
earnings.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 2000/01 budget. This amount is anticipated to be $7,742,142.
Non-Revenues -This represents transfers from the Street Maintenance Fund and
Stormwater Utility Fund to the General Fund.
Revenues by Source
Expenditures
The estimated 2001/02 General Fund expenditures contained within this budget total
$28,130,682 and are balanced with the projected revenues. Total expenditures are
$166,753 or 0.6% more than the 2000/01 fiscal year amount. The operating
expenditures have increased by $986,801 or 7.9% compared to the prior year.
CATEGORY SUMMARY
CATEGORY
Personal Services
Contractual Services
Other Charges & Svcs.
Commodities
Other Operating Expenses
Total Operating Expenditures
Increase %
2000/01 2001/02 (Decrease) Change
$7,477,849 $8,198,050 $720,201 9.6%
2,819,500 2,958,000 138,500 4.9%
1,723,595 1,774,330 50,735 2.9%
281,850 354,410 72,560 25.7%
181,570 186,375 4,805 2.6%
$12,484,364
$13,471,165 986,801 7.9%
Capital Outlay
Transfer to Funds
Total Expenditures
13,629,970 12,349,178 (1,280,792) -9.4%
1,849,595 2,200,339 350,744 19.0%
$27,963,929 $28,130,682 $166,753) 0.6%
Personal Services
Personal Services expenditures for all employees have been budgeted to reflect a
3.5% cost of living adjustment and a performance/bonus amount that averages 3% per
employee. The performance/bonus program is based on a formal evaluation of each
employee and rewards accomplishments and performance rather than tenure. The total
number of employees is 155, compared to the figure of 147 budgeted in the 2000/01
fiscal year. A total of 8 new employees were added. The per capita number of
employees is significantly lower than adjacent municipalities. This is due to the City's
emphasis on privatizing major functions of City services for greater productivity. Health
insurance premium costs increased by $80,000 higher than originally anticipated.
Position additions are as follows:
· Public Safety Department - Added 5 police officer positions (3 to respond to
increased service needs and 2 to meet additional police service agreement
requirements with Aventura Mall and Tauber School). Added one Records Clerk
position to expand records operation hours to the public. Added Administrative
Assistant position to address growing needs of the Police Department. A total of 102
positions are included. Of that number, 69 are sworn officers. The budget also
includes the reclassification of 2 police officer positions to Sergeant and 3
Lieutenants positions to Captain to respond to the supervisory needs for police
services of a growing department and community. The department provides a full
range of services including criminal investigations, preventive patrol, bike patrol,
crime prevention, traffic enforcement and dispatch functions.
Finance Support Services Department - Added Customer Service I position to
consolidate cashier operations and recreation registration to better serve the public
and add to our "one stop shop" capabilities.
Operatin; Exnenses
The expenditures for contractual services are budgeted at $2,958,000 or 10.6% of the
General Fund budget. This is $139,000 more than the prior year. This can be attributed
to the increased costs associated with maintaining newly landscaped areas and
expenses associated with maintaining the new Government Center. Expenditures for
other charges and services are budgeted at $1,774,330, which represents 6.4% of the
total budget. This category increased by $50,735. Expenditures for commodities are
budgeted at $354,410, which represents 1.3% of the total budget. Total costs
associated with other operating expenses are budgeted at $186,375, which represents
.7% of the total budget.
Capital Outlay
This budget marks the fifth year of the implementation of the City's original five year
Capital Improvement Program. The ClP defines a long term plan of proposed capital
expenditures to address infrastructure needs long neglected by the County and the
maintenance of a desirable high quality of life. Major emphasis was placed on
beautification and landscape projects, road and safety improvements, and the purchase
of additional park open/space property. A total of $12,349,178, including a $6,921,656
reserve to fund future projects, has been budgeted in the General Fund for Capital
Outlay.
Major capital outlay items, which are included in the General fund, · Millennium Park\Recreation Center $1,500,000
· Country Club Drive Improvements 1,400,000
· Beautification Projects 1,320,000
· Computer Equipment 314,400
· Police Vehicles 283,122
· Bus Shelters/Benches 250,000
· Radio Purchase & Replacement 175,000
· Street Lighting Improvements 150,000
· Vehicles & Equipment 20,000
· Walkways/Sidewalks 10,000
· Aventura Park Improvements 5,000
are as follows:
Expansion of Services
The budget includes funds to expand City provided services as follows:
· Security and Safety of Residents - Police Services - Added 5 police officer
positions Added one Records Clerk position to expand records operation hours to
the public. Added Administrative Assistant position to address growing needs of the
Police Department. Additional cost -$286,000
VIII --
· Maintain Newly Landscaped Areas at a High Standard. Additional cost -
$135,000.
· "One Stop Shop" Customer Service Enhancements - Added Customer Service I
position to better serve the public. Additional cost - $30,000.
· "Electronic Government" Enhancements - Software and webpage upgrades.
Additional cost - $43,000.
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
GENERAL FUND
Increase
2000/01 2001/02 (Decrease) %Chanqe
City Commission $ 75,270
Office of the City Manager 487,547
Finance Support Services 773,150
Legal 205,000
City Clerk 197,065
Total Gen. Gov't $1,738,031
$106,106 $ 30,836 41.0%
533,144 45,598 9.4%
862,887 89,737 11.6%
205,000 0 0.0%
185.875 (11.190) (5.7%)
$1,893,012 $154,981 8.9%
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$5,964,907
1,2911440
$7,256,347
$6,561,269 596,562 10.0%
1,366,570 75,165 5.8%
$7,927,839 671,492 9.3%
COMMUNITY SERVICES
Total Community Services $2,758,571
$2,930,314 171,743 6.2%
OTHER NON-DEPARTMENTAL
Non-Departmental
Transfer to Funds
Capital Outlay
Total other Non-Dept.
$731,415
1,849,595
13,629,970
$16,210,980
$720,000 (11,415) (1.6%)
2,310,339 460,744 24.9%
12,349,178 ~1.280.792) (9.4%)
$15,379,517 ($831,463) (5.1%)
TOTAL
$27,963,929
$28,130,682 $156,753 0.6%
Clty~ Offica eflhe City Manager
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by state statute,
must be used to further the education of the City's Police Officers. A total of $24,150 is
anticipated in revenue for 2001/02. The amount budgeted for expenditures will be used
for various state-approved training programs throughout the year.
Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which,
by state statute, are designated for street maintenance and construction costs.
Expenditures will be accounted for in the General Fund by designating specific
expenditure accounts in the Community Services Department associated with street
maintenance, road-right-of way maintenance activities and the Capital Improvement
Program. Transfers to the General Fund will be made once a month to reimburse the
fund for actual expenditures made from the designated expenditure accounts.
Revenues are projected to be $694,500 for 2001/02. This includes restricted State
Revenue Sharing funds and gas tax proceeds.
Police Capital Outlay Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding
source to assist the City in providing police services required by the growth in the City.
The proposed Police Capital Outlay Impact Fee Fund for 2001/02 is $108,000. Major
capital outlay items include equipment purchases for the Police Department required by
growth.
Park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and grant funds restricted by Ordinance for Park
capital improvement projects. The proposed Park Development Fund for 2001/02 is
$1,000,000. This amount will assist in the construction of the community recreational
center and Millennium Park.
Charter School Fund
This new fund will be used to account for revenues and expenditures specifically
earmarked for the City's Charter Schools. The fund will account for both operating and
capital revenues and expenditures, a well as repayment to the General Fund for start-
up and debt service cost associated with the acquisition of land and construction of the
proposed schools. The proposed budget includes $110,000 for planning and
development services for the proposed charter elementary school scheduled to open in
August 2003.
Debt Service Funds
These funds was established to account for revenues transferred from the General
Fund and debt service payment expenditures associated with the long term financing of
the following bonds and loans:
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and
the permanent Government Center site and construction of the Government. The
proposed budget for 2001/02 is $1,358,025.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition and construction of Waterways Park. The
proposed budget for 2001/02 is $509,284.
2001 Loan Debt Service Fund - Established for the construction of the Waterways Park
and to acquire property for the Charter School. The proposed budget for 2001/02 is
$405,000.
The total budget for all Debt Service Funds is $2,272,309, which is $400,620 more than
last fiscal year.
Capital Construction Funds
These funds was established to account for bond and loan proceeds and expenditures
associated with the following projects:
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and
the permanent Government Center site and construction of the Government Center. All
projects associated with this fund will be completed by the end of the current fiscal
year.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition and construction of Waterways Park. The
proposed budget for 2001/02 is $6,075,000.
2001 Loan Debt Service Fund - Established for the construction of the Waterways Park
and to acquire property for the Charter School. The proposed budget for 2001/02 is
$6,000,000.
The total budget for all Capital Construction Funds is $12,075,000, which is $758,056
more than last fiscal year.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the construction and maintenance of the City's stormwater drainage system.
Maintenance expenditures will be accounted for in the General Fund by designating
specific expenditure accounts in the Community Services Department. Transfers to the
General Fund will be made to reimburse the fund for actual expenditures made from the
designated expenditure accounts and repay funds loaned to this fund in prior fiscal
years. This amounts to $185,040. Capital improvements to the drainage system will be
X!
funded directly from the Stormwater Utility Fund in the amount of $2,475,000. A reserve
account to assist in funding future projects was established in the amount of $521,019.
Revenues are projected to be $3,181,059, including a bank loan in the amount of
$2,100,000 for 2001/02. It is recommended that the current rate of $2.50/ERU be
maintained.
Police Offduty Services Fund
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for
2001/02 is anticipated to be $450,000.
Summary
I am pleased to submit the detailed budget contained herein for Fiscal Year 2001/02.
The budget reaffirms the City Commission's commitment to developing a strong
financial base for the City while maintaining the second lowest tax rate in Miami-Dade
County. Overall, the proposed budget maintains the quality and level of services
currently provided to the community. However, increases in services to the community
are also included in the budget. This budget document and its related policies
represents our continued commitment to excellence and to our residents.
Some of the major points emphasized, in the proposed budget, are as follows:
· For the seventh year, no property tax increase. Adopts 1995 County UMSA millage cate of
2.2270.
Added 5 police officer positions to response to increased service needs and to meet
additional police service agreement requirements. Added one Records Clerk position to
expand records operation hours to the public. Added Administrative Assistant position to
address growing needs of the Police Department. A total of 102 positions are included. Of
that number, 69 are sworn officers.
· Provides funding to construct the new Community Recreation Center and Millennium Park
and purchase land for the new charter elementary school.
· Proposes to improve traffic management by integrating video monitoring devices at key
intersections throughout the City.
· Includes funding to continue the Citywide shuttle bus public transportation service without
imposing a fare and provide for year round Saturday service.
· Provides for $20,585,522 worth of capital improvements and $7,442,675 CIP reserve. The
City's infrastructure needs are addressed through a broad mix of Capital Improvement
projects, which will enhance the City's quality of life, and the attractiveness of the City.
· Continues Lease Book Program to address improvements to the book collections and
business materials at the Northeast branch of the Miami-Dade Library system.
XII __
· Added Customer Service I position to consolidate cashier operations and recreation
registration to better serve the public and add to our ~one stop shop" capabilities.
Continues to implement technology enhancements that develop our 'Electronic
Govemment" to allow the public to interact more easily and conveniently with the City and
to automate City operations.
· Special Events such es July 4~, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
· Continues contracting most maintenance functions, enginee#ng and inspection services to
the pdvate sector.
Includes $3,130,000 for beautification and community enhancement projects including
landscaping, lighting improvements, road improvements, bus benches/shelters and to
address safety concerns.
· Funds are included to assist in the acquisition of additional property to expand Waterways
Park to provide more recreational~open space areas.
· Provides funding for increased costs associated with maintaining newly landscaped areas
and acquired roadways.
· Funds police equipment needs from laptop computers to new police vehicles in the amount
of $668,122.
· Includes $2,475,000 to fund drainage and road improvements in the Biscayne Lakes
Garden area and NE 188~ Street.
· Includes $110,000 as start-up funding the planning and development of the new charter
elementary school scheduled to open in august 2003.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support Services and secretarial personnel. All questions relating to the
budget should be referred to my attention. A Commission meeting will be held on July
19, 2001 to review in detail, the proposed budget document.
R~ submitted,
(~'t~ MM~,nSa°rg°er~
EMS/aca
-- XIII
Tax Rate Comparison
The City of Aventura has one of the lowest tax rates in Miami-Dade County. The
following table compares the tax rates of the cities located in Miami-Dade County:
Pinecrest 2.1000
Aventura 2.2270
UMSA 2.4470
Sunny Isles 2.6500
Bal Harbour 3.2300
Miami Lakes 3.4470
Sweetwater 3.4487
Key Biscayne 3.6600
Virginia Gardens 4.8430
Bay Harbor Island 5.0000
Surf side 5.6030
Coral Gables 5.8410
North Bay Village 6.2811
South Miami 6.3730
Hialeah Gardens 6.4800
Hialeah 7.5280
Medley 7.9230
West Miami 8.4950
Miami Shores 8.5151
Golden Beach 8.5900
E1 Portal 8.7000
Biscayne Park 8.7000
North Miami 8.8230
Florida City 8.9000
Miami Springs 9.1120
Miami Beach 9.2860
North Miami Beach 9.2903
Opa Locka 9.8000
Homestead 10.000
Islandia 10.000
Miami 10.255
Indian Creek 10.3612
X1V --
Where Your Tax Dollars Go
City of Aventura 10.1%
So. Florida Water Man. 2.7%
Inland
Everglades Project 0.5%
School Board 42.7%
Metro Dade 43.8%
-- ×V
Organization Chart
CITY OF AVENTURA
Legal Services
Cap'C[al P~ojects
City Clerk
Minutes
Records Retention
Clerical Support
Public Safety
Police
Patrol
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Community
Development
Finance/Support ~ Community
Services ~ Services
~ Department
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Charter Sch~~l~i
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community Facilities
Parks/Beautification
ROW/Median Maint.
Public Works
Mass Transit
Special Events
Recreation/Cultural
Our Mission Statement
Our mission is to join with our community to make Aventura a city of the highest quality and a city of excollence.
We do this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local government services.
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
2001102
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
68t General Fund $ 24,072,t91 $ 26,371,125 $ 27,963,929 $ 28,130,682 $ 28,130,682
11o Police Education Fund 9,759 5,739 15,150 24,150 24,150
120 Street Maintenance Fund 505,3t4 509,066 553,068 729,500 729,500
140 Police Impact Fee Fund 333,657 183,338 189,099 108,000 108,000
170 Park Development Fund 787,182 409,008 1,209,000 1,000,000 1,000,000
190 Charter School Fund 0 0 0 110,000 1t0,000
230-250 Debt Service Funds 834,320 1,358,445 1,871,689 2,272,309 2,272,309
320-350 Capital Construction Funds 16,175,934 487,890 11,316,944 12,075,000 12,075,000
410 Stormwater Utility Fund t,700,198 1,661,909 1,1t2,500 3,181,059 3,181,059
620 Police Offduty Services Fund 448,19t 496,310 449,000 450,068 450,000
SUBTOTAL REVENUES 43,871,646
31,482,830 44,650,311 48,080,700 48,080,700
Interfund Eliminations
(1,306,829) (2,616,107) (2,683,136) (3,224,678) (3,224,879)
TOTAL REVENUES
EXPENDITURES
Operating Expenditures:
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Charter School
Non - Departmental
$ 74,619 $ 68,188 $ 75,270 $ 106,106 $ 106,106
472,405 476,982 487,546 533,144 533,144
596,936 610,690 773,150 862,887 862,887
238,028 188,263 205,000 205,000 205,000
178,897 182,655 197,065 185,875 189,875
5,306,632 6,228,784 6,429,057 7,035,419 7,035,419
1,479,132 1,573,t25 1,291,440 1,366,570 t,366,570
2,419,163 2,7t7,725 2,758,971 2,830,314 2,930,3t4
110,000 110,000
543,665 513,928 731,415 720,000 720,068
Final Budget 2001/02 Page 1
Capital Outlay:
City Commission $ $ $ $ $
Office of the City Manager 3,s93 3,790 0 4,000 4,000
Finance Support Services 80,244 35,t97 43,818 190,000 190,000
Legal 0 0 0 0 0
City Clerk 3,7ss 3,790 0 3,000 3,sso
Public Safety 199,264 396,769 64t,015 668,622 668,622
Community Development 9t7 28,664 34,600 34,900 34,900
Community Services 9,199,470 3,534,893 13,241,154 15,686,000 15,685,000
Charter School o o o o o
Non - Departmental 3,847,671 8,361,115 6,141,944 4,000,000 4,000,000
CIP Reserve 0 0 6,644,441 7,442,675 7,442,675
Non - Departmental:
Transfer To Funds $ $ $ $ $
Debt Service ?,881,607 1,353,219 2,371,689 2,772,309 2,772,309
Final Budget 2001102 Page 2
CITY OF AVENTURA
2001102
OPERATING & CAPITAL OUTLAY
10~/2sss Pemonal Services $ 6,467,088 $ 7,323,287 $ 7,926,849 $ 8,648,050 $ 8,648,050
3000/3999 Contractual Services 2,686,171 2,9t9,728 2,8t9,500 3,068,000 3,068,000
4000/4999 Other ChargeslSvcs 1,792,435 1,893,787 t,723,595 1,774,330 1,774,330
5000/5399 Commodities 242,878 311,069 281,850 354,410 354,410
040U0990 Other Operating Expenses 120,705 tt2,369 , t96,720 210,525 2t0,525
6000/6999 Capital Outlay $ 11,786,918 $ 12,364,218 $ 26,746,972 $ 28,028,197 $ 28,028,197
7000/7999 Debt Service 8,1t6,607 1,353,219 2,371,689 2,772,309 2,772,309
8000/8999 Transfer To Funds 0 0
COMPARATIVE PERSONNEL SUMMARY
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
1998199 1999100 2000101 2001102
7 7 7 7
5 5 5 5
8 8 9 10
0 0 0 0
2 2 2 2
83 92 95 102
11 11 12 12
13 17 17 17
~ Final Budget 2001102 Page 3
GENERAL FUND
CITY OF AVENTURA
SUMMARY OF BUDGET
2001102
OPERATING & CAPITAL OUTLAY
The General Fund is used to account for resources and expenditures that are available for theI
genera operations of c ty government funct ons. /
REVENUE PROJECTIONS
EXPENDITURES
Operating Expenditures:
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
$ 74,619 $ 68,188 '$ 75,270 $ t06,106 $ 106,t06
472,405 476,982 487,546 533,144 533,144
596,936 610,590 773,150 862,887 862,887
238,028 188,263 205,000 205,000 205,000
178,697 182,655 197,065 185,875 185,875
4,842,716 5,768,119 5,964,907 6,561,269 6,561,269
1,479,132 1,573,125 1,291,440 1,366,570 1,366,570
2,419,163 2,717,725 2,758,571 2,930,314 2,930,314
543,665 513,928 731,415 720,000 720,000
-- Final Budget 200tl02 Page 4
Capital Outlay
City Commission 0 0 0 0 0
Office of the City Manager 3,553 3,790 0 4,000 4,000
Finance Support Services 60,244 35,197 43,818 190,000 190,000
Legal o o o o o
City Clerk 3,799 3,790 0 3,000 3,000
Public Safety s4,1s3 234,135 481,916 560,622 560,622
Community Development 917 28,664 34,600 34,900 34,900
Community Services s,sss,715 3,146,375 5,167,154 4,635,000 4,635,000
Non - Departmental o o ~,4so,ooo o o
CIP Reserve 0 0 6,422,482 6,921,656 6,92t,656
Transfer to Funds
633,595 1,352,988 1,849,595 2,310,339 2,310,339
Final Budget 2001102 Page 5
CITY OF AVENTURA
CATEGORY SUMMARY
2001/02
REVENUE PROJECTIONS
3100001319999
320000/329999
3300~0/339999
340000/349999
350000/359999
360000/369999
380000/389999
399900/399999
Locally Levied Taxes 12,587,629 13,720,314 t3,772,000 14,835,000 14,835,000
Licenses & Permits 1,781,862 1,888,977 1,351,000 1,406,000 1,405,000
Intergovernmental Rev. 1,598,981 2,337,083 1,572,000 2,609,000 2,609,000
Charges for Services 472,917 315,932 267,000 400,000 400,000
Fines & Forfeitures 120,166 168,605 140,000 155,000 155,000
Misc, Revenues 1,062,337 889,611 325,000 340,000 340,000
Transfer from Funds 538,920 1,151.096 733,541 914,540 914,540
Fund Balance 5,909,379 6,899,507 9,803,388 7,472,142 7,472,142
EXPENDITURES
10~012999
3000/3999
4000/4999
50~0/5399
5400/5999
Personal Services 6,003,172 6,862,622 7,477,849 8,198,050 8,198,050
Contractual Services 2,686,17t 2,919,728 2,819,500 2,958,000 2,958,000
Other ChargeslSvcs 1,792,435 1,893,787 1,723,595 1,774,330 1,774,330
Commodities 242,878 311,069 281,850 354,4t0 354,410
Other Operating Expense~ 120,705 112,369 181,570 186,375 186,375
6000/6999 Capital Outlay $ 6,662,384 $ 3,451,951 $ 13,629,970 $ 12,349,178 $ 12,349,178
800=6666 Transfer To Funds 633,595 1,352,988 t,849,595 2,310,339 2,310,339
Final Budget 200tl02 Page 6
REVENUE
ESTIMATES
CITY OF AVENTURA
REVENUE PROJECTIONS
2001102
3111000
3112OOO
3131000
3132000
3134OOO
3135000
3137100
3138000
3149000
3141000
3142200
3143OO0
3144000
Locally Levied Taxes
Ad Valorem Taxes-Current
Ad Vaioram Taxes-Delinquent
Franchise Fee-Electric
Franchise Fee-Telephone
Franchise Fee-Gas
Franchise Fee-CATV
Franchise Fee-Sanitation
Franchise Fee-Towing
Unified Communications Tax
Utility Tax. Electdc
Utility Tax-Telecommunications
Utility Tax-Water
Utility Tax-Gas
SUBTOTAL
3211000
3221000
3291000
Licenses & Permits
City Occupational Licenses
Building Permits
EnginesHng Permits
SUBTOTAL
3312200
3312300
331245O
3312910
3344901
3347950
3351100
3351200
3351500
3351800
3374000
Intergovernmental Revenues
COPS Federal Grant
Victims of Crime Act
Federal Grants
FEMA
Maintenance Agreement Payment
State Grants- Comp Plan
Cigarette Tax
State Revenue Sharing
Alcoholic Beverage License
Half Cent Sales Tax
FDOT
$ 6,672,466
22,830
1,670,491
90,164
39,052
108,069
186,416
12,000
2,403,845
974,491
66,961
7,t14,602 $ 7,427,000
26,052 7,000
1,805,778 1,712,000
97,385 96,000
39,476 39,000
68,670 75,000
216,176 190,000 224,000 224,000
6,000 12,000 12,000 12,000
2,700,755 2,780,000 2,863,000 2,863,000
1,131,193 938,000
474,704 424,000 435,000 435,000
39,523 72,000 74,000 74,000
$ 8,282,000 $ 8,282,000
7,000 7,000
1,755,000 1,755,000
40,000 40,000
$ 561,028 $ 625,385 $ 590,000 $ 637,000 $ 637,000
1,179,854 1,249,202 746,000 758,000 758,000
40,980 t4,390 15,000 10,000 10,000
$ 62,539 $ 357,022 $ 170,000 $ 200,000 $
$ 36,935 $ 34,000
7,396 10,480
$ t06,077
40,000 50,000 40,000
19,527 17,043 21,000
176,464 202,161 181,000 204,000
5,182 11,567 6,000 6,000
1,137,005 1,205,386 1,100,000 1,275,000
292,880 900,000
4,000
204,000
6,000
1,275,000
900,000
Final Budget 2001102 Page 7
3377100
3377501
3382000
3413OOO
3419OOO
3421300
3425000
3471000
3472000
3491000
3499OOO
3511000
3541000
3611000
3661000
3999OOO
381104.1
3611012
Safe Neighborhood Parks
MPO Transit Study
County Occupational Licenses
SUSTOTAL
Charges For Services
Certificate of Use Fees
Election Filing Fee~
Police Services Agreement
Development Review Fees
Rec~Cultural Events
Parks & Racresflon Fess
Interim Services Fee
Other Charges For Service
SUBTOTAL
Flne~ & Forfelture~
County Court Fines
Code Violation Fine~
SUBTOTAL
Interest Earnings
Developer Contributions/Streets
Misc. Revenues
SUBTOTAL
Carryover
Transfers From Stormwater Fund
Transfem From Street Malnt. Fund
SUBTOTAL
Total Available General Fund
118,400
24,000
32,468 23,532 20,000 20,000 20,000
$ 5,055 $ 5,775 $ 5,000 $ 5,000 $ 5,000
220,000 175,900 176,000 3602,000 302,000
94,840 82,509 30,000 32,000 32,000
48,300 49,200 50,000 55,000 55,000
3,108 2,548 4,000 4,000 4,000
405 2,0~) 2,000 2,000
$ 104,736 $ 154,638 $ 135,000 $ 136,000 $ 135,000
15,430 13,967 5,000 20,000 20,000
$ 373,619 $ 491,836 $ 300,000 $ 315,000 $ 315,000
611,430 245,915
77,288 151,760 25,000 28,000 25,000
$ 5,909,379 $ 5,899,507 $ 9.803,388 $ 7,472,142 $ 7,472,t42
166,920 748,596 180,541 185,040 185,040
372,000 402,500 553,000 729,500 729,500
Final Budge~ 2001102 Page 8
3111000
3112000
3131000
3132000
3134000
3135000
LOCALLY LEVIED TAXES
Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a
maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the
tax rate multiplied by the assessed value of the City which is provided by the County
Property Appraisal Department. The amount is then budgeted at 95% of it's gross
value to allow for prompt payment discounts and other adjustments in accordance
with Florida Statutes. The City's assessed value as reported by the Property
Appraisal Department is $3,914,281,877. The 1995/96 fiscal year Unincorporated
Municipal Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 2000/01
budgets adopted that same rate without increase. The 2001/02 budget again adopts
a millage rate of 2.2270, the seventh year without an increase. By contrast, the
County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98, 2.5170 in
1998/99, 2.4470 in 1999/00 and 2000/01 and has proposed a rate of 2.4470 mills
for the 2001/02 fiscal year.
Ad Valorem Taxes Delinquent - This revenue source is derived by those taxpayers
who do not pay their taxes by March 31 of any given year. On average the total
revenue received in this category is minimal when compared to the total Ad Valorem
taxes collected.
Franchise Fee-Electric - A city may charge electric companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. Miami Dade County
currently has an agreement with FPL covering the area now incorporated as
Aventura, as well as the current unincorporated areas of the County. The County
Commission, via an interlocal agreement, has agreed to share these revenues with
Aventura. The amount projected is based on an assumed growth rate of 2.5%.
Franchise Fee-Telephone - Prior to October 2001, a city could charge telephone
companies for the use of its rights-of -way per Florida Statutes 166.021 and
337.401. The fees could not exceed 1% of gross revenues. Effective October 2001,
this revenue source is being replaced by the Unified Communications Tax shown
below.
Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -
way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 8%
fee on gross revenues. The amount projected is based on historical collections.
Franchise Fee-CATV - Effective October 2001, this revenue source is being
replaced by the Unified Communications Tax shown below.
Final Budget 2001102 Page 9
3137100
Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for all areas of the City. In addition a fee of 10% was adopted for the private
companies to utilize the City's rights-of-way. The amount projected is based on
historical collections and includes a growth factor.
3138000
Franchise Fee-Towinq - The City awarded a franchise agreement for towing services
within our corporate limits during the 1997/98 fiscal year. The amount is based on
that agreement.
3141000
Utility Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity.
The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on historical actual collections for the past three years plus a
growth rate of 3%.
3142000
Utility Tax-Telecommunications - Section 166.231(1)(^), Florida Statutes, authorizes
a city to collect Public Service or Utility Taxes. Dade County previously established
by Ordinance utility taxes for unincorporated areas in the amount of 7% on
telecommunications purchases which originate and terminate in the State of Florida.
The City enacted Ordinance 96-03 which mirrored the County's utility tax levies.
Effective October 2001, this revenue source is being replaced by the Unified
Communications Tax shown below.
3143000
Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The
City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on historical collections for the past three fiscal years plus a
growth rate of 3%,
3144000
Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on actual collections for the past two fiscal years plus a growth
rate.
3149O00
Unified Communications Tax Effective October 1, 2001, the Unified
Communications Tax replaced municipal utility taxes and franchise fees on all
telecommunication, cable and other communication services. This new revenue
Final Budget 2001102 Page 10 __
source is anticipated to equal the total revenues received from telecommunications
utility tax and cable and telephone franchise fees including a 3% increase in the
?0~1/07 ~nd ~nh .~llc. c.~_~clinn fl~r.~l v~.~r
LICENSES AND PERMITS
3211000
3221000
City Occupational Licenses -Pursuant to Chapter 205, Florida Statutes, the City
has adopted an ordinance imposing an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within the City.
The amount budgeted is based on actual collections in the 2000/01 fiscal year and
assumes a small growth rate.
Building Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits
are issued for construction, such as plumbing, electrical, structural, mechanical,
etc. The fees are set by City Ordinance. The projection includes an increase over
the 2000/01 levels.
3291000
En.qineerin.q Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 2000/01 fiscal year and expectations for next year.
INTERGOVERNMENTAL REVENUES
3312200
COPS Federal Grant - Federal grant funds provided the Police Department for 3
Police Officer positions and 2 staff positions. The Program reimburses $25,000 for
each employee.
3344901 Maintenance A.~reement Payment - Funds provided by FDOT to maintain Medians
and Rights of Way along Biscayne Boulevard.
3351200
State Revenue Sharing - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion
which comes from cigarette tax of approximately 63% of the total is deposited to the
General Fund. The remainder is deposited to the Street Maintenance Fund. The
amount budgeted is based on actual collections in the current fiscal year and a
3.5% growth rate.
3351500
Alcoholic Beverage Licenses -Various alcoholic beverage license taxes are levied
on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in
the State. The tax is collected by the State and distributed back to the city. The
City's share is approximately 38% of the proceeds of the tax collected within the
City.
-- Final Budget 2001/02 Page 1t
3351800
Half Cent Sales Tax - This revenue source represents one half of the revenue
generated by the additional 1% sales tax which is distributed to counties and cities
based on a population formula. The amount budgeted is based on actual
collections for the past two fiscal years and a 3.5% growth rate.
FDOT Contribution - Funds provided by FDOT to assist in the landscaping of the
3374000 Biscayne Phase 7 project.
3382000
County Occupational Licenses - All businesses in the City must have an
occupational license from the County in addition to the City to operate a business
within the corporate limits of the County. A portion of the County's revenues are
remitted to the City.
CHARGES FOR SERVICES
3425000
Development Review Fees -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such
as site plans and plats. A small increase is projected over the 2000/01 levels.
3471000
Recreation/Cultural Events - This is the amount paid by City residents to participate
in various trips and events sponsored by the City. The revenues are offset by an
expenditure account in the Community Services Department.
3472000 Parks & Recreation Fees - This includes non-resident fees for entering the park
and user fees associated with the various programs at Founders Park.
3421300
Police Services A,qreement - This amount represents the amount to be paid by
Aventura Mall and the Tauber School for an increased level of service. The amount
represents the cost of the City providing five ( four and one) additional officers
pursuant to agreement with both entities.
3490000 Other Charges for Services - Charges for services not otherwise classified.
FINES & FORFEITURES
3511000
County Court Fines -The City receives a portion of the revenues resulting from
traffic enforcement activities within its corporate limits. The projection is based on
actual revenues for the period and a 3% increase.
3541000
Code Violation. Fines - Revenues in this category are generated when the owner of
property within the corporate limits of the City violates a City code. Projection is
based on historical revenues.
Final Budget 2001102 Page t2
3611000
3699000
3999000
MISC. REVENUES
Interest Earnin,qs - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting
revenue for this line item are the anticipated interest rate and pooled dollars
available for investment.
Miscellaneous Revenues - Any other revenues not otherwise classified.
NON - REVENUE
Carryover -This amount is derived by a comparison of all of the anticipated
revenues for the current period to all of the anticipated expenditures for the current
period. The excess of revenues over expenditures represents the carryover
amount.
3811041
3811012
Transfer from Stormwater Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Stormwater
Drainage system of the City.
Transfer from Street Maint. Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Street
Maintenance functions.
Final Budget 2001102 Page 13
CITY
COMMISSION
CITY OF AVENTURA
200t102
City Commission is the community's legislative body which acts as the decision-making
entity that establishes policies and ordinances to meet the needs of the community on a
)roactive basis. The City Commission is committed to providing the best possible professional
overnment and the delivery of quality service levels that reflect community priorities and
luality of life for all residents.
1000/2999 PeraonalServices $ 28,t49 $ 28,060 $ 28,070 $ 69,406 $ 59,406
3000~3999 Contractual Services
4000~4999 Other Charges & Services 24,s00 24,558 25,000 25,000 25,000
5000/5399 Commodities 4,4~? 2,383 4,s00 4,100 4,100
5400/5499 Other Operating Expenses 17,503 13,187 17,600 17,600 17,600
Position No Position Title 1998199 1999100 2000101 2001102
0301 Mayor
0401 Commissioner
0402 Commissioner
0403 Commissioner
0404 Commissioner
0405 Commissioner
0406 Commissioner
Total 7 7 7
Final Budget 200tl02 Page 14
CITY OF AVENTURA
CITY COMMISSION
2001102
BUDGETARY ACCOUNT SUMMARY
001,4)101-511
1210
2101
2401
PERSONAL SERVICES
Commission Salarle~ $ 26,000 $ 26,000 $ 26,0~0 $ 55,000 $ 55,00~
FICA 2,001 1,989 t,989 4,208 4,208
Worker's Compensation 148 71 81 198 198
OTHER CHARGES & SERVICES
Legislative Expenses $ 24,500 $ 24,558 $ 25,000 $ 25,000 $ 25,000
5101
529O
COMMODITIES
OfflceSuppllss $ 2,064 $ 257 $ 2,100 $ 1,600 $ 1,600
Other Operating Supplies 2,403 2,126 2,500 2,500 2,500
........ ................
5410
5420
OTHER OPERATING EXPENSES
Subscriptions & Mombemhipe $ 5,532 $ 5,214 $ $,600 $ 5,600 $ 5,600
Conferences & Seminars 11,971 7,973 12,000 12,000 12,000
Final Budget 2001102 Page 15
4030
5410
5420
CITY COMMISSION
Legislative Expense - This account represents the $3,500 established per
Commissioner to offset expenses incurred in the performance of their official duties.
Subscriptions & Memberships - The
funding:
National League of Cities
Florida League of Cities
Dade County League of Cities
following memberships are included for
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
Final Budget 2001102 Page 16
OFFICE OF THE
CITY MANAGER
CiTY OF AVENTURA
2001102
Maintain a City government structure that represents the needs of the community and
provides quality services in an efficient, businesslike and professional manner. Responsible
for the overall management of all functions and activities of the City's operations, preparation
of annual budget and 5 year ClP document and ensures the proper implementation of policies
and ordinances adopted by the City Commission. Provides recommendations and solutions to
community concerns. Utilizes customer service focus process to respond to citizen requests.
100012999
3000~3999
4000/4999
500015399
540015499
Personal Services 370,009 377,313 389,996 424,394 424,394
Contractual Services 38,993 42,759 34,000 40,000 4(],000
Other Charges & Services s3,~t 47,715 5t,350 57,a50 57,850
Commodities 3,43o 3,987 5,600 4,600 4,600
Other Operating Expenses s,~2 s,20~ s,600 s,300 6,30o
Position No Position Title 1998199 1999100 2000101 2001102
0101 City Manager
0201 Secretary to City Manager
0701 Assistant to City Manager
0801 Receptionist/Inform. Clerk
0601 Capital Projects Manager
Total
Final Budget 2001102 Page 17
Office of the City Manager
Organization Chart
~City
City Manager's ~I Capital Projects ~ Assistant to City ~
~~ ~~ Secretary ~ I
Recep.tionist/ ~
Final Budget 200t102 Page 18
CITY OF AVENTURA
2001102
1. Provide completed reports and recommendations on a timely basis upon which the City
Commission can make policy decisions.
2. Prepare and submit budget to the City Commission by July 15th of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5. Interact with community organizations and associations to increase public awareness of
City's various programs, facilities and services.
6. Update five year Capital Improvement Program document and submit to the City
Commission by May of each year.
7. Effectively administer the budget priorities and goals established by the City Commission.
8. Continue to host Community Oriented Police Briefings comprised of condominium and
business representatives to interact with Police Department.
9. Coordinate the establishment of the City's Charter School system.
10. Oversee and coordinate capital projects.
11. Issue newsletters and annual report to the public and maintain City Web Pages.
12. Supervise capital budget projects and the implementation of services.
Citizen Requests & Inquires
Commission Requests
Community Meetings Attended
Agenda Back up Items Prepared
No. of Newsletters & Reports Issued
Annual Budget & ClP Prepared
Quarterly Progress Reports
Capital Projects Oversight
Capital Projects Completed
Web Page Updates & Revisions
75 80 80 85
35 35 35 35
15 15 15 15
125 125 153 150
5 5 5 5
2 2 2 2
4 4 4 4
20 21 21 20
20 21 21 20
0 2 5 5
-- Final Budget 2001/02 Page 19
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
2001102
BUDGETARY ACCOUNT SUMMARY
001-0501-512
PERSONAL SERVICES
1201 EmlNoyeeSalarie~ $ 285,719 $ 298,255 $ 297,061 $ 324,003 $ 324,003
1401 Overtime 621 0 0 0
2101 FICA 17,972 t8,470 22,725 24,786 24,786
220t Pension 39,296 39,711 42,222 46,714 46,714
2301 Health, Life & Disability 20,229 19,681 27,067 27,724 27,724
2401 WorkeCe Compensation 6,172 1,196 921 1,167 1,167
3147
3170
CONTRACTUAL SERVICES
School Advisory $ $ $
Lobbyist Services $ 38,993 $ 42,759 $ 34,000 $ 40,000 $ 40,000
4001
4O4O
4041
4101
465O
4701
4710
4815
OTHER CHARGES & SERVICES
Travel & Per Diem $ $,046 $ 3,543 $ 3,200 $ 3,500 $ 3,500
Administrative Expenaes t94 0 600 600
Car Allowance 7,200 7,200 7,200 7,2O0 7,200
Communication Services 1,691 1,912 1,700 1,900 1,900
R & M - Office 0 0 150 150 150
Printing & Binding 171 510 2,000 2,000 2,000
PrlntlngtNe~sletter 39,559 34,550 34,000 37,000 37,000
Web Page Maintenance 0 0 2,500 5,500 5,500
5101
5120
529O
COMMODITIES
OfflceSupplles $ 3,082 $ 3,016 $ 4,000 $ 3,000 $ 3,000
Computer Operating Supplies 0 772 1,100 1,100 1,t00
Other Operating Supplies 348 t99 500 500 500
Final Budget 2001/02 Page 20
5410
542O
5901
OTHER OPERATING EXPENSES
Subscriptlons&Membe~hip~ $ 3,802 $ 4,296 $ 3,600 $ 3,800 $ 3,800
Conferences & Seminars 2,309 9t 2 2,500 2,000 2,000
Contingency I 0 500 500 500
-- Final Budget 2001/02 Page 21
OFFICE OF THE CITY MANAGER
3170
Lobbyist Services - Costs associated with retaining a professional lobbyist to foster
the City's position at the state and county level.
4710
PrintinR/Newsletter Represents the cost of printing various documents,
informational newsletters and annual report to the residents.
4815
Web Pa,qe Maintenance - Costs associated with maintaining and updating the City's
Web Page including placement of agenda package On Web,
5410
5420
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management and
local government.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
National League of Cities
Final Budget 2001102 Page 22
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
2001102
To provide overall financial and support services to the organization which includes accounting,I
cash management, purchasing, risk management, information management, financial planning,~
budgetary control and personnel functions.
100012999 Personal Services 467,237 485,496 595,850 655,777 655,777
300013999 Contractual Services 2~,924 24,900 42,000 40,000 40,000
400014999 Other Charges & Services 89,475 84,876 102,200 119,400 t19,400
500015399 Commodities 7,227 7,039 15,000 27,0t0 27,0t0
540015499 Other Operating Expenses 11,173 8,279 18,100 20,700 20,700
Pos. No. Position Title 1998/99 1999100 2000101 2001102
1001 Finance Support Services Dir.
3001 Executive Assistant
1201 Accountant/Bookkeeper
1101 Human Resources Specialist
1101 Human Resources/Risk Mgr.
1301 Purchasing Technician
1301 Purchasing Agent
1401 Network Administrator
1402 Network Administrator
3201 Customer Service Rep. I
3601 Customer Service Rep. II
7001 Information Systems Manager
Total
8 8 9 10
Final Budget 2001102 Page 23
Finance Support SerVices Department
0rganizat~on Chart
Directorof
Finance Support
Services
Executive Ass~st~t
Accounting Pumhasing
Human Resources
Information Management
~'urcnas~ng Agenz
Cus~mer Sewice Customer Serdce
Repres~nta'dve Rep IICa~im'
(2) Network
Final BugJget 2001102 Page 24
CITY OF AVENTURA
2001/02
1. Maintain investment practices at 100% of idle funds.
2. Issuance of Comprehensive Annual Financial Report by March 31 of each year.
3. Obtain GFOA Certificate of Achievement.
4. Prepare and update Purchasing Manual.
5. Maintain computer networks to allow for effective sharing of common files, schedules and
E-mail.
6. Maintain automated purchase requisition/purchase order process to allow data entry by
departments.
7. Process all approved invoices within ten working days,
8. Maintain effective personnel system to allow for timely recruitment and hiring of employees.
9. Implement and maintain a central computer system that serves the information
management needs of all departments.
10, Process bi-weekly payroll and associated reports on a timely and accurate basis.
11. Budgetary reports submitted to City Manager prior to the 20th of next month.
12. Maintain insurance coverage at appropriate levels,
Average Dollar value of investments (in millions) 12.3 10.0
Interest Earnings (in thousands) 601 500
Issuance of Annual Financial Report pdor to 3/31 1 1
GFOA Certificate of Achievement Awarded I 1
Purchasing Manual Prepared/Updated I 1
% of time computer network operational 99 98
% of purchase orders issued within 2 days of approval 97 98
% of Checks Written Within 10 Days of Invoice Date 98 95
Number of New Hires 41 15
Number of Work Stations Supported 84 95
Mobile Units Installed 15 20
Annual Review of Insurance Coverage 1 1
9.0 9.0
550 450
1 1
1 1
1 1
99 99
98 98
95 95
15 15
100 100
20 20
1 1
Final Budget 2001102 Page 25
FINANCE SUPPORT SERVICES
2001102
BUDGETARY ACCOUNT SUMMARY
001.1001-5t3
PERSONAL SERVICES
120t EmployeaSelariea $ 349,148 $ 374,505 $ 447,830 $ 483,710 $ 483,710
140t Overtime 2,40t 3,803 5,000 5,000 S,000
210t FICA 25,616 27,630 34,259 37,004 37,004
2201 Pension 40,844 41,556 53,740 58,045 58,045
2301 Health, Life & Disability 33,280 36,999 43,667 60,558 60,558
240t Worker's Compensation 1,987 1,003 1,364 1,460 t ,460
2501 Unemployment 13,961 0 10,000 10,000 10,000
COHTRACTUAL SERVICES
3130 Computer Programmer 0 0 5,000 5,000 5,000
3t40 Background. New Employeea 0 0 500 500 500
3180 Medical Exams-New Employees 1,376 100 1,500 1,500 1,500
3t 90 Prof. Servlcas 448 2,300 5,000 8,000 5,000
3201 Prof. Services - Auditor 20,000 22,500 30,000 28,000 28,000
OTHER CHARGES & SERVICES
4001 Travel & Per Diem $ 5,421 $ 3,471 $ 15,000 $ 15,000 $ 15,000
4041 Car Allowance 4,309 4,200 4,200 6,600 8,600
4101 Communication Services 254 262 500 3,300 3,300
4650 R&M- Office Equipment 48.916 50,317 57,000 59,000 $9,000
4701 Printing & Binding 2,831 3,990 $,000 8,000 5,000
4910 Advertising 27,744 22,636 20,000 3~,000 30,000
4990 Other Current Charges 0 0 500 500 500
5101
5120
5290
COMMODiTiES
Office Supplies $ 5,208 $ 5,427 $ 6,000 $ 6,000 $ 6,000
Computer Operating Supplies 1,762 1,396 8,000 20,010 20,0t0
Other Operating Supplk~ 257 216 1,000 1,000 1,000
Final Budget 2001102 Page 26
5410
542O
545O
5001
OTHER OPERATING EXPENSES
SubscrlptJons&Membership~ $ 2,t68 $ 2,122 $ 3,400 $ 3,600 $ 3,500
Conferences & Seminars 2,732 1,532 6,200 6,200 6,200
Training 6,097 4,625 7,500 t0,000 10,000
Contingency 176 0 1,000 1,000 1,000
Final Budget 200t102 Page 27
FINANCESUPPORTSERVtCES
1401
Overtime - Represents the amounts paid employees for hours worked beyond the
normal work week during periods of unusually high activity in the Department.
Amount is based on current usage levels.
2501
Unemployment Compensation Represents reimbursement to the state for
unemployment compensation claims for all Departments.
3130
Computer Proqrammer - Represents costs of modifications to existing computer
programs to enhance capabilities.
3140
Back,qround New Employees - Provides funding for new employee background
checks.
3180
Medical Exams New Employees - Provides funding for drug tests, physical exams
and other required tests for new employees.
3190
Other Professional Services - Includes amounts paid to temporary employment
agencies during major vacancies or unpaid leave of absence by employees. Also,
we anticipate using some temporary employees to assist with fixed assets
accounting in preparation of GASB 34.
3201
Professional Services Auditor - Represents the estimated cost of an audit firm
performing the City's year end financial audit. Includes the cost of single audit and
possible change in auditors pursuant to RFP.
4001
Travel & Per Diem-Costs of employees attending conference and seminars in order
to stay current in their field.
International GFOA or FICPA Conference Fla Govt or other purchasing related
Florida GFOA (2 employees) IPMA or other Personnel Related
Computer related courses for certification Seminars for other Personnel
4101
Communication Services -Includes telephone, nextel and pager services for
department personnel.
465O
R & M Office Equipment - Includes maintenance and support of the IBM AS 400 and
software and equipment purchased from HTE as well as other major hardware
maintenance paid directly to IBM or other vendors.
Final Budget 200t102 Page 28
4910
5120
5410
5420
Advertising - Includes the costs of advertising for all employment positions in all
Departments, notices of bids and RFPs.
Computer Operating Supplies - Includes the cost of minor supplies and software
to maintain existing systems and to upgrade to most current versions of software
and operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Other
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Government Finance Officer Association
Florida Government Finance Officer ^ssociation(2)
Dade/Broward Government Finance Officer Association
Florida Institute of CPA's
International Personnel Manager Association
Florida Personnel Managers Association
Florida Government Purchasing Association
Information Systems Memberships
Miscellaneous subscriptions
Conferences. & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local government
finance/purchasing/information systems and personnel as follows:
International GFOA or FICPA Conference
Florida GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
-- 5450 Traininq - Ongoing training for all personnel in the department.
Final Budget 20~t102 Page 29
LEGAL
CITY OF AVENTURA
2001102
To provide legal support and advice to the City Commission, City Manager, Departmentlr ~ I
Directors and advisory boards on all legal issues affecting the City. The City obtains services~
on a contractual basis. I
I
100012999 Personal Services $ $ $ $ $
300013999 Contractual Services 238,014 188,263 178,ooo 188,00o 188,000
400014999 Other Charges & Services
5000~5399 Commodities
540015499 Other Operating Expenses 44 2~,o00 ~?,ooo 17,0oo
Final Budget 2001/02 Page 30
CITY OF AVENTURA
2001102
1. Ensure that the various rules, laws and requirements of state, local and federal
governments are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
1. Positive compliance with all rules and regulations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Final Budget 2001/02 Page 31
CITY OF AVENTURA
LEGAL
2001102
BUDGETARY ACCOUNT SUMMARY
001-0601-514
CODE
3120
3301
CONTRACTUAL SERVICES
Prof. Services - Legal $ 237.428 $ 182,371 $ 175,000 $ 185,000 $ 185,000
Court Cost~ & Fees 586 5.892 3,000 3,000 3,000
590t
OTHER OPERATING EXPENSES
Contingency $ t4 $ $ 27,000 $ 17,000 $ 17,000
Final Budge~ 2001102 Page 32
LEGAL
3120
Professional Services Le,qal - Represents the estimated cost of maintaining the
contracted City Attorney arrangement with the firm of Weiss Serota Helfman
Pastoriza & Guedes and Leibowitz & Associates, P.A. to perform legal services
required by the City Commission and City Manager.
Final Budget 200tl02 Page 33
~"0' of ExCe
CITY CLERK'S
OFFICE
CITY OF AVENTURA
2001102
To record and maintain an accurate record of the official actions of the City Commission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required
meetings, effect legal advertising, and respond to public records requests. Implement and
maintain records management program. Administer publication and supplement of City Code
Book. Maintain custody of City Seal and all City records. Schedule Code enfomement
Hearings and provide administrative support to Special Master. Provide clerical support to the
Cib/Commission. Assist City Manager's Office with special proiects.
CODE
100012999 PeraonalServices $ 110,0N $ 116,69~ S 112,645 S 118,550 $ 118,55o
300013999 Contractual Services
400014999 Other Charges & Services 61,792 58,934 77,500 59,300 59,300
500015399 Commodities 3,329 4,304 4,400 4,400 4,400
540015499 Other Operating Expenses 3,482 2,721 2,520 3,625 3,625
Pos. No. Position Title 1998199 1999100 2000101 2001102
0501 City Clerk t I I l
3101 Clerk TypistJlmaging Tech. i I I ~
Total 2 2 2 2
Final Budget 2001102 Page 34
City Clerk's Office
Organization Chart
I City,Clerk ..~
Clerk Typistt Imaging ~
Final Budget 200t102 Page 35
CITY OF AVENTURA
2001/02
1. To process within 72 hours and maintain accurate minutes of the proceedings of the Cit
Commission and Advisory Boards.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderl
management, maintenance, retention, imaging and destruction of said records.
4. To provide clerical support to the City Commissioners, including preparation
proclamations, certificates and welcome letters to new residents.
5. To administer the publication, maintenance and distribution of the Code Book
supplements and indexing of minutes.
6. Conduct municipal elections in accordance with city, county and state laws.
7. To establish and coordinate the City's records management program in compliance
state laws.
8. To effect legal advertising to fulfill statutory requirements of state law and City Code.
9. To assist in the preparation and distribution of agenda packages.
10. To schedule Code Enforcement Hearings and provide administrative support to Special
Master.
11. To fulfill information and public records requests within 72 hours.
rr ?~)~'~ '1998199
No. of Sets of Minutes Prepared
No. of Public Notices Prepared
No. of Legal Advertisements Published
No. of Ordinances Drafted
No. of Resolutions Drafted
No. of Lien Requests Responded To
No. of Welcome Letters Prepared
No. of Agenda Packages Prepared/Distributed
No. of Code Enforcement Hearings Scheduled
60 55 55 55
50 55 55 55
50 50 50 50
8 6 6 6
25 25 25 25
350 400 400 400
350 300 350 350
35 30 30 30
6 30 25 25
Final Budget 2001102 Page 36
CITY OF AVENTURA
CITY CLERK'S OFFICE
200tl02
BUDGETARY ACCOUNT SUMMARY
001-0801-519
PERSONAL SERVICES
1201 Employes Salaries $ 88,187 $ 93,308 $ 90,103 $ 93,273 $ 93,273
2101 FICA 6,915 7,463 6,893 7,t35 7,t35
2201 Pension 9,582 9,824 10,192 10,573 10,573
2301 Health, Life & Disability 4,985 5,853 $,t78 7,233 7,233
2401 Worker's Compensation 425 248 279 336 336
OTHER CHARGES & SERVICES
4001 Trave~&PerDlem $ 2,957 $ 1,326 $ 2,500 $ 3,500 $ 3,500
4041 Car Allowance 2,400 2,400 2~100 2,400 2,400
4701 Printing & Binding 894 508 1,000 3,500 3,500
4730 Records Retention 0 2,400 6,000 5,000
4740 Ordinance Codification 1,121 5,893 3,000 3,500 3,500
4750 Indexing Minutes 2,406 0 1,200 1,400 1 ,,tO0
4915 Election Expenses 1,344 0 25,000 0 0
4911 Legal Advertising 50,670 48,807 40,000 40,000 40,000
5101
5129
029O
COMMODITIES
Office Suppllce $ 2,429 $ 3,599 3,000 3,000 3,000
Computer Operating Supplle~ 540 600 600 600
Other Operating Supplies 900 t65 800 800 800
5410
5420
545O
5901
OTHER OPERATING EXPENSES
Subscriptions & Membershipe $ 310 $ 1,181 $ 420 $ 1,225 $ t,225
Conferences & Seminars 990 1,540 t,500 1,800 1,800
Training 2,143 0 500 500 500
Contingency 39 0 100 100 t00
Final Budget 2001/02 Page 37
4001
473O
4740
4750
4911
5410
CITY CLERK
Travel & Per Diem - Provides for attendance at the International Institute of
Municipal Clerks Conferences, Florida Association of City Clerks Conference and
Training Institute, Florida and National League of Cities Conferences.
Records Retention - Costs associated with line item are for the imaging of records
to maintain records management program.
Ordinance Codification - Costs associated with the official codification of City
Ordinances.
Indexin,q Minutes. - Costs associated with this line item provide for indexing of the
minutes of the City Commission Meetings.
Le.qal Advertisin,q - Costs incurred to satisfy legal requirements of State Statutes,
County and City Code.
Subscription & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Miami-Dade County Municipal Clerks Association
Newspapers
Florida State Statutes
Final Budget 2001102 Page 38
PUBLIC SAFETY
CITY OF AVENTURA
2001102
To provide a professional, full service, community oriented Police Department. Respond to all
calls for service in a timely and professional manner. Ensure that all crimes are thoroughly
investigated and those who are arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, crime prevention and
qualib/of life issues.
100012999 Personal Services $ 4,131,436 $ 4.879.806 $ 5,263,807 $ 5,745,969 $ 5,745,969
3000~3999 Contractual Services 12,529 15,160 36,500 46,500 46,500
400014999 Other Charges & Services 480,601 566,602 422,100 466,500 466,500
500015399 Commodities 185,13, 256,187 201,500 261,300 26t,300
540015499 Other Operating Expenses 33,012 50,364 41,000 41,000 4%000
Pos. No. Position Title 1998199 1999100 2000101 2001102
0901 Police Chief I I I 1
3002 Executive Assistant 1 I I 1
2501 Deputy Chief of Police I I I t
2201-2203 Captains 0 o o 3
2201-2203 Lieutenants 3 3 3 o
2601 Commander I 1 I ~
2301-2308 Sergeant $ 6 6 8
2001-2051 Police Officers 44 48 4~ 61
2901-2902 Crime Scene Tech 2 2 2 2
2801-2807 Police Service Aides ? 7 7 7
2101-2104 Detectives s 4 4 4
6201 Crime Prey Specialist o I i 1
3301 Com PollCrime Prev Off i 0 0 6
6301 Records Supervisor o I t 1
6901-6902 Records Clerk t I I 2
-- Final Budget 2001102 Page 39
6501
3701
3501
2701-2710
3401-3404
6401
7501
Clerk/Data Entry
Crime Analyst
Dispatch Supervisor
Dispatcher
Administrative Asst.
Victim Advocate
Fleet Manager/Quartermaster
Total
I I I 1
0 I I 1
I I I 1
7 8 10 10
2 3 3 4
0 I I 1
0 0 I 1
83 92 95 102
Final Budget 2001/02 Page 40
Aventura Police Department
Organizational Chart 2001102 Fiscal Year
Police Chief
Execu'dve
Assr
Admin. Services
1 Commander
1 Dispatch Sup.
10 Dispatchers
1 Records Clerk
1 Data ES Clerk
1 Records Supv
1 Cdme Ana~ist
1 Fleet Mgr/QM
* 1 Records C~erk
Dep~jty,Chief~j
Uniform Sewices
1 Captain
5Sgts.
33 Officem
1 SCU Corporal
3 SCU officers
7 PSA's
*2Sgts
'50~cers
Special Sen~ices
I Captain
4 Motor Officers
1 Corporal
3 Corem Poi. Officem
1 Cdme Pre. Spec.
1 Admin. Asst.
1 Madne Patrol
'1 Admin. Assr
Investigative Services
1 Captain
1Sgt.
4 Detectives
2 Cdme Scene Tech.
1 VOCA
2 Admin. Assl.
-- Final Budget 2001102 Page 41
CITY OF AVENTURA
2001102
1. Improve traffic management by integrating video monitoring devices at key intersections
and known problem areas throughout the City.
2. Prepare for reaccreditation, review Procedural Directives, place documentation of
compliance to file and schedule mock on-site inspection.
34 Implement Phase II of the new police radio system.
4. Explore combining additional law enforcement functions and continue programs that were
previously put in place like the radio project, SWAT & prisoner.transport.
5. Expand Emergency Management by creating additional CERT teams and disaster training
for high-rise buildings.
6. Conduct customer service surveys of residents, businesses and victims of crime.
7. Establish Court Liaison Officer Program (CLO), improve efficiencies on all court related
activities and improve Victim Services.
8. Hire necessary personnel and staff all positions to maintain service levels and provide
greater visibility.
9. Maintain an ongoing partnership with the community by working with residents, businesses
organizations and associations to solve problems.
10. Participate in community programs and community involvement activities. Conduc
community presentations with an emphasis on crime prevention and safety for senior citizens
and children.
Man-hours Assigned to traffic flow Problems 8320 10400 1040 1040
Progress Toward National Accreditation 50% 100% 0% 0%
Progress Toward National Reaccreditation N/A N/A 35% 70%
Personnel Hired 13 10 10 10
Progress Toward Swat Team and multi-jurisdiction projects 75% 100% 75% 100%
Progress Toward Implementation of Community Policing 75% 100% 0 0
Manhours Assigned to Community Policing 1040 1040
Progress Toward Emergency Management Programs 80% 100% 100% 100%
Community Programs 10 10 10 10
Community Presentations 50 50 50 50
Man-hours Assigned to Madne Patrol and Canine Unit 4500 8320 8320 8320
Final Budget 2001102 Page 42
Community Involvement Activities
Calls for Service
Arrests
Accidents
Traffic Citations
Parking Citations Issued
Part 1 Cdmes Reported
Customer Service Surveys
24
13000
1200
2200
6000
2000
3200
N/A
24
15000
1500
1700
5000
1500
3600
N/A
24
18000
1800
1800
6000
1080
3500
60O
24
19000
2000
1800
6000
1200
3800
600
-- Final Budget 2001102 Page 43
CITY OF AVENTURA
PUBLIC SAFETY
2001102
BUDGETARY ACCOUNT SUMMARY
001-2001-521
PERSONAL SERVICES
t201 Employee Salaries $ 2,76t,501 $ 3,424,730 $ 3,707,109 $ 3,963,287 $ 3,963,287
1390 Court Time 18,355 28,999 38,000 38,000 38,000
140t Overtime 224,275 2t0,794 t75,000 200,000 200,000
1410 Holiday Pay 60,834 70,056 75,000 75,000 75,000
1501 Police Incentive Pay 37,348 46,204 44,000 50,000 50,000
2101 FICA 221,258 281,566 283,594 330,808 330,808
2201 Pension 324,333 394,061 424,920 459,988 459,988
2301 Health, Life & Disability 264,713 312,572 373,9t 2 474,528 474,528
2401 Worker's Compensation 2t 8,8t 9 110,824 142,272 154,358 154,358
3180
3192
CONTRACTUAL SERVICES
Medical Exams $ $ 6,563 $ 2,500 $ 2,500 $ 2,500
Prof. Services t 2,629 8,597 34,000 44,000 44,0~)
4001
404O
4O42
4O43
4050
4t0t
4201
4301
4401
4420
~.~ .n
4610
4620
4645
OTHER CHARGES & SERVICES
Travel & Per Diem $ 24,743 $ 41,586 $ 20,000 $ 20,000 $ 20,000
Administrative Expenses 6,960 9,3t I 5,000 5,000 5,000
Recruiting & Hiring Expense 15,258 7,180 7,500 7,500 7,500
CALEA Accreditation 18,141 26,087 10,000 10,000 10,000
Investigative Expense 20,048 3,919 t0,000 10,000 10,000
Communication Servlcas 85,779 74,970 80,000 80,000 80,000
Postage 4,126 5,619 5,000 6,000 6,000
Utilities 8,635 23,375 3,600 2,000 2,000
Office Space Lease t08,123 124,810 0 0 0
Leased Equipment 60,010 72,533 77,000 87,000 87,000
Copy Machine Costs 6,700 6,418 8,500 8,500 8,500
R&M- Vehicles 58,744 112,462 80,000 80,000 80,000
R&M-Bulldlng 9,604 5,307 5,000 0 0
R&M- Equipment 9,760 t3,455 47,000 87,000 87,{~)0
Final Budget 2001102 Page 44
4701
5101
5115
5120
5220
5240
5245
5266
527O
529O
5410
542O
545O
590t
R&M - Office Equipment 40,904 31,716 56,000 56,560 56,000
Printing & Binding 4,066 7,854 7,500 7,500 7,500
COMMODITIES
OfflceSupplles $ 13,157 $ 15,884 $ 15,000 $ 15,09O $ 15,000
Byme Grant Match 0 9,737 0 0 0
Computer Operating Supplies 3,988 8,767 10,000 38,800 38,800
Gas & OII 64,767 86,493 60,000 75,000 75,000
Uniforms 40,532 50,230 40,000 40,000 40,000
Uniform Allowance 19,325 23,175 24,000 26,000 26,000
Photography 5,406 7,078 7,500 7,500 7,500
Ammunition 8,537 7,896 9,000 9,000 9,000
Operating Supplies 29,426 46,527 36,000 50,000 56,000
OTHER OPERATING EXPENSES
Subscriptions&Memberahip~ $ 2,550 $ 4,167 $ 3,500 $ 3,500 $ 3,500
Conferences & Seminars 8,276 7,783 10,560 10,500 10,500
Training 2t ,786 38,341 25,000 25,000 25,000
Contingency 400 73 2,000 2,000 2,000
Final Budget 2001102 Page 45
PUBLIC SAFETY
1390 Court Time - This line item is used to fund overtime and standby court time.
1401
Overtime - This request reflects anticipated expenditures based on activity and
manpower requirements over and above normal hours in a work week. The
expenditures from this account fund anticipated and unanticipated events such as
major criminal investigations, natural and manmade disasters, holiday details and
various dignitary details
1410
Holiday Pay - This request reflects estimated costs with funding holiday pay for shift
employees.
1501
Police Incentive Pay - This is mandated by the State for rewarding sworn personnel
who have obtained additional education.
3180
3192
4043
4042
4050
4101
Medical Exams - All police officers are required to have a physical exam prior to
employment.
Professional Services - Costs associated with outsourcing the administration of off
duty details for the department and document imaging.
CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission Accreditation of Law Enforcement Agencies.
Recruitinq & Hiring Expenses - Funds have been allocated to assist the Department
with recruitment of personnel and pay for psychological screening.
Investigative Expenses - Costs associated with the Detective Bureau to complete
complex criminal investigations.
Communication Services - Costs for pagers, mobile phones, cellular lines for data
transmission, automated vehicle Iocator, computer system communications and
other communication devices.
4420 Leased Equipment- Covers costs for leased equipment, vehicles and motorcycles.
Final Budget 2001102 Page 46
4610
R&M Vehicles - Covers costs associated with the repair and maintenance of
department vehicles. Costs include preventative maintenance, damage repair and
replacement of worn and/or broken parts not covered under warranty.
4645
4650
4701
5245
5245
5266
5270
R&M Equipment - Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911 system, computers, DDSI,
dictaphone and other equipment.
R&M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
Printin,q - This account covers the cost of printing of materials for the police
department used in official police or city business[ Items in this account include
business cards, domestic violence pamphlets and letterhead.
Uniforms - This account is used for the initial issuance of all uniforms and
accessories worn by both police and civilian personnel of the Police Department.
Uniform Allowance - Each employee required to wear a uniform receives $300.00
for uniform maintenance and cleaning. This account is paid out 50% in October
and 50% in April each fiscal year.
Photo,qraphy - Funds from this account are used to purchase film or related
supplies and film developing for crime scene or other department related photos.
Ammunition - Funds from this account pay for duty and training ammo for police
officer use.
5290
5410
Operatin,q Supplies - Funds from this account are used for the purchase of supplies
and items needed for the daily operation of the police department.
Subscriptions & Memberships Costs associated with this line item are
subscriptions to professional journals, training materials used to update employees
on changing laws and procedures within their activity, and membership in
professional and regional law enforcement organizations.
International Association of Chiefs Dade Chiefs of Police Association
Florida Police Chiefs Association FBI National Academy Associates
Final Budget 2001102 Page 47
5420
Conferences & Seminars - Funding for this purpose is essential to keep informed of
changing laws and updates in the field of law enforcement.
545O
Tminin.q - Costs associated with this account are related to maintain state
standards and having a highly trained, professional police force.
Final Budget 2001102 Page 48
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
2001102
This Department is responsible for the City's planning, development review, zoning, building
permitting and inspections, code and ordinance enforcement, economic development functions
and the issuance of occupational licenses. The Department strives to provide efficient and
profess ona "one stop" customer service at a centralized location.
100012999 Personal Services $ 491,961 $ 523,641 $ 558,440 $ 623,670 $ 623,670
300013999 Contractual Services 93g,466 995,877 615,000 625,000 625,000
400014999 Other Charges & Services 27,569 29,689 85,500 88,000 85,000
500015399 Commodities 12,022 10,743 20,s00 19,s00 t9,s00
540015499 Other Operating Expenses 6,112 13,175 12,000 13,400 13,400
Pos. No. Position Title 1998199 1999100 2000101 2001102
4001 Community Development
4101-4102 Code Compliance Officer
4301 Senior Planner
4302 Assistant Planner
3003 Executive Assistant
4201 Building Official
3202-3204 Customer Service Rep I
3601-3602 Customer Service Rep II
Total
tl 11 12 12
Final Budget 2001102 Page 49
Planning Occupational
Licenses
Community Development Department
O~ganization Chart
Director of ~;
Community ~
Develop~nt ~
Buildin, Inspection
Executive
Assistant
Code Enforcement
ISenior Planner-~ Customer
~ss~ Service Re pl~
Chief Building
Official
(2) Code
Compliance
Contractual Building
Inspection Services
Customer Service
Rep II
(3) Customer Service
Reps
Final Budget 2001102 Page 50
CITY OF AVENTURA
2001102
1. Provide customer focus technical assistance to the community.
2. Maintain a privatized Building Division.
3. Explore the feasibility of incorporating citizen involvement into Code Compliance,
4. Provide efficient issuance and maximize collection of Occupational Licenses.
5. Provide an up-to-date listing of existing businesses in the City.
6. Provide staff support for land development and variance applications and requests.
7. Provide technical procedure manuals for all divisions of the department.
No. of Occupational Licenses Issued
No. of Code Notice of Violations Issued
No. of Special Master Hearings
No. of Building Permits Issued
No. of Building Inspections Performed
No, of Land Development Petitions Processed
No. of Variance Requests Processed
No. of Site Plans Reviewed
% of Inspections Performed 24 hours of Request
% of all Plan Review Conducted Within 10 Days
1949 1916 1950 2000
150 404 430 300
28 27 48 35
2457 4415 3000 3000
6743 7500 7000 7000
20 46 20 30
11 14 15 15
4 13 6 6
98 97 98 98
94 92 92 93
-- Final Budget 2001102 Page
COMMUNITY DEVELOPMENT
2001102
BUDGETARY ACCOUNT SUMMARY
001-4001-524
PERSONAL SERVICES
1201 Employee Salaries $ 358,567 $ 384,907 $ 411,275 $ 447,213 $ 447,2t3
t401 OverUme 8,942 10,271 t ,0O0 1,000 1,000
2101 FICA 27,867 29,770 31,463 34,211 34,21 t
2201 Pension 42,504 44,21 t 49,353 53,666 53,666
230t Health, Life & Disability 40,385 47,054 55,621 75,175 75,175
2401 Worker's Compensation 13,696 7,428 9,728 12,405 12,405
3101
3190
CONTRACTUAL SERVICES
Building inspections Services $ 836,292 $ 948,286 $ 590,000 $ 600,000 $ 600,000
Prof, Services 103,176 47,591 25,000 25,000 25,000
4001
4041
4101
442O
46t 0
4646
4701
4730
OTHER CHARGES & SERVICES
Travel&PerDlem $ 1,835 $ 5,939 $ 7,000 $ 7,000 $ 7,000
Car Allowance 3,000 3,000 3,000 3,000 3,000
Communication Services 3,410 4,307 4,500 4,500 4,500
Lease Equipment 2,044 2,462 1,500 1,500 1,500
R&M- Vehicles 589 3,444 2,500 3,000 3,000
R&M- Equipment 0 0 2,000 1,000 t,000
Printing 16,691 10,537 t5,000 15,000 15,000
Records Retention 0 0 50,000 50,09O 60,09O
5t 01
5120
5220
524O
5290
COMMODITIES
Office Supplies $ 6,781 $ 6,141 $ 6,500 $ 6,000 $ 6,000
Computer Operating Supplies 0 33 5,500 5,500 5,500
Gsa & Oil 1,420 1,988 2,000 3,000 3,000
Uniforms 1,2t2 1,059 1,500 t,500 1,500
Other Operating Supplies 2,609 1,522 5,000 3,500 3,500
Final Budget 2001102 Page 82
5410
5420
5450
5901
OTHER OPERATING EXPENSES
Subscriptions&Memberships $ 2,669 $ 3,9~0 $ 3,000 $ 4,000 $ 4,000
Conferences & Seminars 2,257 3,439 3,000 3,400 3,400
Training 3,162 5,347 4,000 4,000 4,000
Contingency 24 409 2,000 2,000 2,000
Final Budget 2001102 Page 53
COMMUNITY DEVELOPMENT
3101
3190
4730
5240
5410
5420
Building Inspection Services - Estimated costs associated with private firm to perform
building inspection services.
Professional Services - Costs associated with obtaining professional planning
consulting services for special projects.
Records Retention - Estimated costs for imaging building permit records,
Uniforms - This includes uniform rental and work shoes for the Chief Building Official
and Code Compliance Officers.
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
American Planning Association
Florida Planning Association
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforCement.
Final Budget 2001102 Page 54
COMMUNITY
SERVICES
CITY OF AVENTURA
2001102
This department is responsible for the maintenance of roads, public areas and facilities,
beautification projects, recreation and community cultural activities, special events
programming, implementation of mass transit programs and park development. The department
is organized to provide public works maintenance, transportation and recreation services on a
qualib/basis.
100012999 Personal Services
3000~3999 Contractual Services
4000~4999 Other Charges & Services
5000~5399 Commodities
404,286 $ 451,610 $ 529,04t $ 570,284 $ 570,284
1,435,343 1,643,893 1,824,000 t,918,500 1,9t8,500
554,914 604,433 383,530 416,280 416,280
16,812 12,977 15,250 18,500 18,500
540015499 Other Operating Expenses ;',808 4,812 6,750 6,750 6,750
Pos. No. Position Title 1998199 1999100 2000101 2001102
5001 Director of Community Services
3004 Executive Assistant
5101 Public Works Superintendent
6101 Public Works Operations Manager
5201 Cultural/Recreation Services Supt.
5201 Parks and Recreation Services Supt.
5401 Maintenance Worker
5402 Maintenance Technician
5403 Maintenance Worker P/T
5301 Engineer Tech/CAD Operator
5601 Park Supervisor
5601 Tennis Pro/Park Supervisor
5701-5706 Park Attendant (P/T)
5801 Park Attendant (F/T)
6101 Security Guard/info Officer
Total
Final Budget 2001102 Page 55
Puli=
61S~4~ng~er rriUing
Eleautlfl c~ on/Landscaping
Community B. dldlngs 8, F~oilltie$
Community Services Department
Organization Chart
I I I
Dk'ector of
Comnmnlty
.~ Executive
Assistar~
Par ks and Recreation
Reoreation & Cultural Programs
Foundm's Park
Volunteer
Publi= Transportation
I
PmllcWorks i I
Opm'allong
Manager
CIp~llor I Contrac~
Contraotuat
Contractual
Ma ntemn~
Cor~'i~uil
EIm:~fl~al
Maintenan~
Total: 10 Full-time Employees
7 Part-time Employees
Contractual
Consulting
Engineer
Contractual
Landscape
Architect
Mair~af'~n~Ta~h
I
Faolllty
Worker I
I
Sao,.~tyllnfe I AN'AC
Off loaf F/T I
I
/
I Building Tr~lls
Seoudt~do
Olfloar P/T
Centractual
Arts Consultant
8peolal Even~ &
R~, Pro~lrarrs
I
P~'mlttlng
Conblotu~i
CllsJas
Conb'aotual I
·nuttle Bus
iParks &
Recreatim
Ser~ces Sup~.
Park Super.~sor I
I
P~' k Ntendart Par k
F/T Mair~enanee
I
Par k A'tendant I
Contractual
Tennis Pro
Final Budget 2001102 Page 56
CITY OF AVENTURA
2001102
1. Provide accurate and quick responses to resident complaints and concerns.
2. Operate and maintain new Government Center.
3. Work with Cultural and Recreation Advisory Board to provide quality programs and services
to the residents.
4. Implement approved operating and CIP budget.
5. Continue Tree City USA status.
6. Continue stormwater drainage projects.
7. Expand City-wide shuttle-bus service to residents.
8. Upgrade GIS system.
9. Continue to improve traffic signage, striping, and signalization.
10. Implement City-wide beautification program.
11. Implement internet and telephone based recreation program registration.
12. Assist in the construction of Community/Recreation Center.
13. Plan and implement City-wide cultural and special events.
14. Expand youth athletic programming at Aventura Founders Park.
15. Manage construction of Waterways Park Expansion.
Resident complaints & concerns cleared.
Work Orders received and cleared
Advisory Board meetings attended.
Drainage projects completed.
Beautification projects completed.
Passenger miles traveled on shuttle bus.
Number of GIS maps online,available for use
Potholes repaired.
Curb miles of streets swept.
Linear feet of pavement repair/markings.
Engineering plans reviewed.
Catch basins cleaned.
Miles of medians maintained.
75 90 90 80
30 33 40 40
20 12 12 12
6 3 2 1
8 6 5 3
35,883 68,497 85,000 90,000
N/A N/A 10 20
125 66 100 75
150 336 336 330
6,500 13,041 2,500 2,000
40 59 60 70
125 70 150 150
6 10 10 10
Final Budget 2001102 Page 57
Linear feet of curb and sidewalk repaired.
Acres of swales and right of way maintained.
Special Events held.
Cultural and recreation programs held.
Participants registered for programs.
Number of concerts and events at Gazebo
6,000
55
8
30
4,50O
N/A
6,500
65
12
45
30,679
N/A
8,000
75
12
5O
65,000
0
8,000
80
14
55
80,000
6
Final Budget 2001102 Page 58
CITY OF AVENTURA
COMMUNITY SERVICES
200tl02
BUDGETARY ACCOUNT SUMMARY
001-5001-539
1201
t401
2101
2201
2301
2401
3110
3111
3112
3150
3155
345O
3451
3452
3455
346O
4001
4101
4301
4311
4330
4420
4610
462O
PERSONAL SERVICES
Employee Selartes $ 309,882 $ 353,620 $ 400,127 $ 427,398 $ 427,398
Overtime 3,004 3,536 2,000 2,500 2,500
FICA 23,508 26,404 30,610 32,696 32,696
Pension 30,956 35,048 41,922 45,087 45,087
Health, Lh~ & Disability 19,347 24,581 40,145 46,327 46,327
Worker's Compensation 17,589 8,421 14,237 16,276 16,276
CONTRACTUAL SERVICES
Prof. Services - Engineering
WASA Billing
Stormwater Data Management
Prof. Services -Landscape Arch.
Cultural Center Feasibility Study
~ ~,nds/'rree Malnt. Svca-~treete
Beautlflcatlon/Slgnage
Landsc/Tree Melnt Svc-Parks
Transportation Services
Street Malntenance~rainage
309,710 $ 125,959 $ 100,000 $ 75,000 $ 75,000
19,704 0 40,000 10,000 10,000
0 0 0 0 0
46,122 20,945 29,000 25,000 25,000
0 27,380 0 0 0
680,647 878,364 1,130,000 1,265,000 1,265,000
6,435 23,193 22,000 33,500 33,500
121,410 129,856 130,000 130,000 130,000
170,267 261,120 277,000 280,000 280,000
81,048 177,076 100,000 100,000 100,000
OTHER CHARGES & SERVICES
Travel & Pe~ Diem $ 3,891 $ 3,908 $ 1,500 $ 2,000 $ 2,000
Communication Services 7,319 5,785 8,000 6,500 6,500
Ufllltlee-Electric 33,033 899 1,750 9,000 9,000
Utilities-Street Lighting 33,881 89,440 70,000 85,000 85,000
Utlltile~Water 133,881 178,899 130,000 12O,000 t30,000
Lease 4,944 4,944 5,280 5,280 5,280
R&M- Vehicles 2,454 3,962 2,000 3,000 3,000
R&M- Buiidings 9,178 6,933 5,000 0 0
Final Budge~ 2001102 Paga 59
4645
4072
4091
4701
485O
485t
5t 0t
5130
522O
524O
529O
5410
5430
545O
5901
R&M- Equipment 0 182 500 500 500
R&M-Parks 42,634 40,692 27,500 30,000 30,000
R&M- Streets 71,438 34,015 30,000 30,000 30,000
Printing & Binding 8,112 t6,887 t0,000 10,000 10,000
Special Events t59,202 140,663 60,000 65,000 65,000
Cultural/Recraatlon Programs 40,947 74,224 35,000 40,000 40,000
COMMODITIES
Offlce Suppllas $ 6,342 $ 3,550 $ 3,500 $ 3,500 $ 3,500
Computer Operating Suppllas 445 t,820 1,000 1,000 1,000
Gas & Oil 2,70t 3,696 3,000 4,000 4,000
Uniforms 3,711 836 4,500 7,500 7,500
Other Operating Supplies 3,613 3,075 3,250 2,500 2,500
OTHER OPERATING EXPENSES
Subscriptions&Memberships $ 1,761 $ 1,650 $ 1,250 $ 1,250 $ 1,250
Conferences & Semlnara 1,301 1,742 2,000 2,000 2,000
Training 4,612 1,324 2,000 2,000 2,000
Contingency t 34 96 1,500 1,500 1,500
Final Budget 2001102 Page 60
COMMUNITY SERVICES
3110
3111
3112
3150
3450
3451
3452
3455
Professional Services Engineering - Provides funding for professional engineering
consulting services to assist the Department in the areas of road maintenance and
design, traffic assessment, roadway acceptance, drainage, utilities, public works
permits, development review requirements, and other special projects.
WASA Billing - Costs associated with contracting with the County to collect stormwater
utility fees.
Data Management - Costs associated with administering the stormwater utility
program.
Professional Services Landscape Architect Pro~vides funding for professional
landscape architect consulting services to assist the Department with developing
maintenance specifications and developing landscape plans.
Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways, and medians.
Figure includes twelve month maintenance costs for projects completed this year not
previously included in budget.
Government Center
NE 185 Street & NE 28 Ave
NE 213 Street
550 additional date and coconut palms requiring speicialized chemical and injection
treatments to prevent fungus, lethal yellowing and root rot.
Beautification/Siqna.qe - Establishes funding for signage and beautification projects to
enhance the aesthetics of the City and foster community pride. Includes additonal
banners for Yacht Club Way, NE 34 Avenue, NE 185 Street and costs associated with
the FEC Lease. Funding includes replacement banner arms and hardware.
Landscape/Tree Maintenance Services - Parks - Provides funding for contracting
maintenance services for Aventura Founders Park. Services include: grounds
maintenance; tree maintenance; athletic field maintenance.
Transportation Services - Funding level includes providing three mini-bus public
transit routes on a six day operating schedule from 8:45 AM to 5:30 PM on a
contractual basis with the private sector as well as printing costs for new timetables.
Transit system links the residential areas to community, retail and medical
establishments, as well as linking to Miami-Dade Transit routes.
Final Budget 2001102 Page 61
3460
4311
4320
4672
4691
4850
4851
5410
Street Maintenance/Drainage Provides for estimated costs associated with
contracting for street, sidewalk, and drainage maintenance services.
Utilities Street Lighting - Provides funding for services associated with street lighting in
various areas of the City.
Utilities Water - Provides funding for services associated with watering medians in
various areas of the City.
R&M Parks - Provides funding for repair and maintenance of park amenities and
equipment, as well as contractual janitorial services for restrooms and office.
R & M Streets- Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage.
Special Events - This figure represents funding for events related to community wide,
annual events to enhance civic pride and improve the quality of life for the residents:
Founders Day, July 4th, Veterans Day, Arbor Day, Winter Blizzard Bash, Summer
Special Events, Spring Fling and other major special events.
Cultural & Recreation Pro.qrams - Provide for costs associated with establishing a wide
varity of cultural and recreation programming such as trips and tours to local venues,
recreation programs, youth athletics, after school and summer programs, performing
arts and cultural programming.
Subscriptions & Memberships - Provides for funding memberships in the American
Public Works Association and the Florida and National Recreation and Parks
Association for staff.
5420
Conferences & Seminars - Provides for funding for attending the following
conferences: American Public Works Association, Florida Recreation and Parks
Association, National Recreation and Parks Association, and local training seminars.
Final Budget 2001102 Page 62
NON
DEPARTMENTAL
CITY OF AVENTURA
200tl02
BUDGETARY ACCOUNT SUMMARY
00t-9001-58t
TRANSFERS
9117 Transfer to Park Development Fund $ $
9118 Transfer to Charter School Fund
9123 Transfer to Debt Service Fund 430,000 t,352,988 1,361,695
9124 Transfer to 2000 Debt Service Fund 487,900
9125 Transfer to 2001 Loan Debt Service Fund
9141 Transfers to Storm Water Fund 203,595
$ $
110,000 110,000
1,358,025 1,358,025
437,314 437,3t4
405,000 405,000
NON DEPARTMENTAL
9118 Transfer to Charter School Fund - Start-up funding new fund to account for the
proposed charter elemenaty school scheduled to open in August 2003.
9123 Transfer to Debt Service Fund - Represents debt service amounts required to fund
the Florida Municipal Loan Council Loan for the Government Center.
9124 Transfer to 2000 Loan Debt Service Fund - Transfer to 2000 Loan Debt Service Fund
for required interest and principal on that Loan.
9125 Transfer to 2001 Loan Debt Service Fund - Transfer to 2001 Loan Debt Service Fund
for required interest and principal on that Loan.
Final Budget 2001102 Page 63
CITY OF AVENTURA
2001102
BUDGETARY ACCOUNT SUMMARY
001-9001-590
3410
3t55
CONTRACTUAL SERVICES
Prof. Services - Janitorial $ $ 45,000 $ 55,000 $ 06,000
Libm~/Lease Books Program $ 8,876 . 45,000 45,000 45,000
4101
~01
~01
4401
~20
444O
~4501
OTHER CHARGES & SERVICES
Communication Services $ 47,030 $ 68,834 $ 80,000
Po~tege 19,058 22,064 18,000
Utilities 15,476 14,873 115,000
Office Space Leese 222,666 226,348 37,415
Leased Equipment 386 311 2,000
Copy Machine Coyote 13,857 13,862 20,000
Insurance 175,150 129,384 251,000
R&M- Govemment Center 0 0 48,000
R&M- Office Equipment 6,100 1,304 6,000
80,000 $ 80,000
18,000 18,000
115,000 115,000
2,000 2,000
20,000 20,000
251,000 251,000
54,000 54,000
6,000 5,000
529O
COMMODITIES
OtherOparatingSupplles $ 10,453 $ 13A49 $ 15,000 $ 15,000 $ 15,000
5951
5901
OTHER OPERATING EXPENSES
Cultural Arts Center Foundation $ t0,000 $ 10,000
Contingency $ 33,459 $ 14,623 $ 50,000 00,000 00,000
Final Budget 2001102 Page 64
NON DEPARTMENTAL
3155
3410
4101
4301
Library Lease Books Proqram - Provides funds to address improvements to the
book collection and business oriented materials at the Miami-Dade Northeast
Library branch.
Janitorial Services - Estimated costs for Government Center.
Communication Services - Estimated costs associated with telephone service,
internet access, web pages, and other communication type services for Government
Center and Police Department. Includes only half of regular phone bill for 466-
8900. The balance is charged to the Police Department.
Utilities- Estimated costs associated with electricity, water, sewer and refuse service
for the new Government Center.
4501
4620
4650
5951
Insurance - Liability and property insurance coverage for all City owned or leased
facilities and equipment and all employees and officers,
R & M Government Center - Costs of maintaining service contracts for mechanical
systems within the Government Center.
R & M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Government Center.
Cultural Arts Center Foundation - Start up funding for Cultural Arts Center
Final Budget 2001/02 Page 65
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
2001102
PROJECT APPROPRIATION
001-80XX
6410
6401
6410
6401
6410
6401
6401
6407
6455
6401
6410
645O
City Commission - 01-511
Equipment $ $ $ $ . $ .
j.~iiiii i~i i~ ~ ~ ~.~.',.~.i.~.?~jj.i.l.i~ij~.?,.',.!.',.i!.,, ~ ........ 1,.,. ~..,. t,,. ¢..~ ............ !....~ ........ ~ ....
City Manager's Office 4)5- 512
Computer Equipment $ 3,553 $ 3,790 4,000 4,000
Equipment . .
Finance Support Serv. -10-513
Computer Equipment $ 58,540 $ 35,197 $ 33,818 $ 188,000 $ 188,000
Equipment 1,704 10,000 2,000 2,000
City Clerk - 08-519
Computer Equipment $ 3,799 $ 3,790 $ $ 3,000 $ 3,000
.~ ~,.'~.~.?,.~.~.~.~J.~.~.~.~.~.~.~.~.~.~.....~..~ ....... ~ I..~ ..... ~.~..~.~.
Public Safety -20- 521
Computer Equipment $ 64,153 $ 113,231 $ 193,366 $ 102,500 $ 102,500
Radio Purchase & Replace. 7,770 61,000 175,000 175,000
Vehicles 113,134 227,555 283,122 283,122
Community Development - 40-524
Computer Equipment $ 917 $ 5,409 $ 16,600 $ 16,900 $ 16,900
Equipment 460
Vehicles 22,795 18,000 t 8,000 18,000
Final Budget 2001102 Page 66
6401
6410
645O
6301
63O2
63O3
63O4
6366
63O9
63t3
6314
6315
6316
6317
6102
6205
6203
6310
6307
6201
6208
6999
Community Services - 50-539/5411572
Computer Equipment $ 546
Equipment 6,727
Vehicles 22,342
Beautification Projects 1,102,340
Walk'ways/Sidewalks 45,170
Safety Improvements 143,422
Bus Shelters/Benches 54,055
Road Resurfacing 420
NE t83rd Street 856,3t8
NE 185th Street & NE 28th Ave. 160,642
NE 190th Street 555,211
NE 207th Street t,t03,246
CounUy Clu0 Drive Improvements
HE 188th Street Lighting improve.
Park Property Purchase 1,364,39t
Millennium PIdCommunity Center
Watewmys Park Improvements
Aventura Founders Park tt4,885
Lighting Improvements
$ 2,462 $ 70,150
16,000
624,524 2,455,768
22,867 20,000
723,286 236,697
223,28t 469,043
35,000
1,169,828
147,016
827
t89A96
26,623 t44,000
93,079 t3t,000
t12,582 400,360
1,336,000 1,320,000
10,000 10,000
250,000 250,000
1,400,000 1,400,000
150,000 150,000
1,500,000 1,500,000
5,000 5,000
Non-Departmental -90- 590
Government Center $ $ t,480,000 $ $
Bulidlng~Equlpment
Capltel Reserve 6,422,482 6,921,656 6,921,856
Final Budget 2001/02 Page 67
OFFICE OF THE CITY MANAGER
6401 Computer Equipment - This project consists of upgrading computer equipment in the
Office of the City Manager.
FINANCE SUPPORT SERVICES
6401 Computer Equipment - This project consists of expanding and upgrading the City's
general computer system, which is used by all City Departments to provide for upgrades to
Recreation Registration and automation of Public Works/Building Permitting. This project
also consists of upgrading computer equipment in the Finance Support Services
Department in the amount of $13,000.
6410 Equipment - This project consists of purchasing office furniture for additions to existing
furniture and equipment in the Finance Support Services Department.
CITY CLERK
6401 Comouter Equipment - This project consists of upgrading computer equipment in the
Office of the City Clerk.
PUBLIC SAFETY
6401 Computer Equipment - This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department. The primary system
consisting of CAD dispatch, records management and mobile laptop computer capabilities
was acquired in the 1996/97 fiscal year but will require expansion during the year to
accommodate growth and required upgrades.
5 Desktop Computers $ 12,500
12 Mobile Laptops 65,000
Upgrades 25,000
6407 Radio Equipment - This project consists of purchasing 10 handheld radios, and
upgrades to the 800 MHz system to accommodate the communication needs of the Police
Department.
6450 Vehicles - This project consists of purchasing police vehicles to accommodate the
vehicle replacement program in the Police Department.
Replace 12 Patrol Vehicles, Cart Trailer and Marine Wave Runner.
-- Final Budget 2001102 Page 68
COMMUNITY DEVELOPMENT
6401 Computer Equipment - This project consists of upgrading, replacing computer
equipment and the implementation of field computers for code compliance and building
inspections
6450 Equipment- This project consists of replacing one pickup truck.
COMMUNITY SERVICES
6301 Beautification Projects - This program consists of funding
Citywide Beautification/Landscape Master. Plan as follows:
Biscayne Boulevard (7) Phase III &IV $1,300,000
Country Club Drive Irrigation Pumps 20,000
projects included in the
6302 Walkways & Sidewalks - This program consists of repairing sidewalks in areas
requiring repairs.
6304 Bus Shelter/Benches - This project provides for the systematic replacement of bus
benches, shelters, and trash receptacles within the City.
Install 3 shelters, 10 benches 10 trash receptacles $250,000
6205 Millennium Park/Community Recreation Center - This project consists of developing a
3.5 acre park site on property along the tip of NE 188th Street. It will house a
community/recreation center, water front recreational activities and Gym facilities.
6310 Aventura Founders Park - This project consists of purchasing Soccer Goals.
6316 Country Club Drive Improvements - This project consists of installing decorative street
lighting and road resurfacing of Country Club Drive.
6317 NE 188th Street Li.qhtin,q Improvements- This project consists of installing decorative
street lighting.
Final Budget 2001102 Page 69
POLICE
EDUCATION
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This Fund is used to account for revenues and expenditures associated with the two dollarsI
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be~
lused to further the education of the City's Police Officers. I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses ~. Permits
33oooo/33999s Xntergovernmental Rev.
340000/349999 Charges for Services
3sooo0/3s60ss Fines & Forfeitures
3sooo0/3sssss Misc. Revenues
380000/389999 Transfer from Funds
399900/399999 Fund Balance
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
5,259 5,167 5,000 4,000 4,000
301 572 150 160 150
0 0 0 0 0
4,199 0 10,600 20,000 20,000
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000~4999 Other ChargeslSvcs 0 0 0 0 0
6000/s360 Commodities 0 0 0 0 0
5400/5999 Other Operating Expenses 0 0 1s.160 24,160 24,160
6000/6999 Capital Outlay o o o o
Final Budget 2001102 Page 70
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
35tt000 Fine~ $ 5,259 $ 5,167 $ 5,000 $ 4,000 $ 4,000
3611000 Interest Earnings 301 572 150 150 150
3999000 Carryover 4,t99 10,000 20,000 20,000
EXPENDITURES 2001
Public Safety - 521
5450 Training $ S $ 15,150 S 24,150 $ 24,150
TOTAL EXPENDITURES
351395
Fine Assessed for Local Police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the corporate limits of the City, which, by
law, must be used to further the education of the City's Police Officers.
Final Budget 2001102 Page 7t
STREET
MAINTENANCE
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund was established to account for restricted revenues and expenditures which b
State Statute are designated for street maintenance and construction costs.
expenditures will be accounted for in the General Fund by designating specific expenditure
accounts in the Community Services Department and the Capital Improvement Program.
REVENUE PROJECTIONS
310G00/31999~ Locally Levied Taxes 0 0 0 0 0
320000/32999~ Licenses & Pem~its 0 0 0 0 0
330000/339999 Intergovernmental Rev. 434,241 499,288 397,000 532,000 532,000
340000/349999 Charges for Services o o o o o
350000/359999 Fines & ForFeitures o o o o o
3600001369999 ~*~isc. Revenues 6,648 9,778 6,000 7,500 7,500
380000/389999 Transfer from Funds 0 0 0 0 0
399900/399999 Fund Balance 64,420 0 150,000 190,000 190,000
EXPENDITURES
100012999 Pemonal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
SOO0/S39S Commodities o o o o o
SdOO/Sg~s Other Operating Exp. 0 0 o o o
6oo0/s900 Capital Outlay o o o o o
SO00/SgSS Transfem 372,000 402,500 553,000 729,500 729,500
Final Budget 2001102 Page 72
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
ENUE~
3351200
3353001
3353010
3354910
Interl:Jovemmental Revenues
State Revenue Sharlng $ 119,793 $ 116,1t4 $ 95,000 $ 115,000 $ 115,000
Local Option Cap. Impr. Gas Tax 92,929 t13,971 98,000 127,000 127,000
Local Option Gas Tax 210,768 269,203 204,000 290,000 290,000
Gasoline Settlement 10,751 - . .
$$110O0
Interest Earnings $ 6,648 $ 9,778 $ 6,000 $ 7,500 $ 7,500
3999000
5819101
Non -Revenue
Carryover $ 64,425 $ t50,0Q0 $ t90,000 S 190,000
Final Budget 2001102 Page 73
3351200
3353001/ __ .
010
State Revenue Proceeds - Revenue received in this category represents a
portion of the total State Revenue Sharing Funds. Their source is the motor fuel
tax and is restricted to road construction and maintenance. Based on information
from the State, it is anticipated that $115,000 will be received in the upcoming
fiscal year.
Local Option Gas Tax - The County has adopted two phases of the Local option
gas tax. The first phase is six cents per gallon on fuel and is collected by the
State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to center line mileage in each
city. These funds must be used for transportation related expenditures. The
second phase must be used for transportation expenditures needed to meet the
requirements of the capital improvements elements of an adopted
comprehensive plan.
9101
Transfer To General Fund - After the budget is reviewed, specific expenditure
accounts in the Community Services Department and the Capital Improvement
Program will be designated as funded from this fund. Although we will account
for these expenditures within the General Fund, transfers will be made once per
month from the Street Construction and Maintenance Fund to the General Fund
to reimburse the General Fund for actual expenditures made from these
designated expenditure accounts.
Final Budget 2001102 Page 74
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund was created to account for impact fees derived from
new
developments
and
restricted by Ordinance for Police capital improvements. This fund provides a funding source
to ass st the C ty n prov d ng poi ce services required by the growth in the City.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
330000J339999 Intergovernmental Rev.
34000~9ss9 Charges for Services
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues
380000/389999 Transfer from Funds
399900/399999 Fund Balance
S S $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
58,206 56,764 65,000 58,000 58,000
0 0 0 0 0
275,351 126,574 ~1.,099 50,000
EXPENDITURES
1000/ZS9S Personal Services
3000/3999 Contractual Services
4000/4999 Other ChargeslSvcs
5000/5399 Commodities
s400/s9ss Other Operating Exp.
6000/6999 Capital Outlay $13s,~1 $162,634 $1s9,099 $ 108,000 $108,000
S000/99SS Trsnsfera o o o o 0
Final Budget 2001102 Page 75
CITY OF AVENTURA
err ~OU~ e ~]
2001102
REVENUE PROJECTIONS
Misc. Revenues
361100 Interest Earnings $ t0,567 $ 6,959 $ $ $
3632200 Police Impact Fees 47,639 49,805 65,000 58,000 58,000
Non -Revenue
3999000 Carryover $ 275,351 $ 126,574 $ 94,099 $ 50,000 $ 50,000
i~i.i.i.i.i.i.i.i.i.i.ii~iiii',~ ~ ~ ~ ~ ~.~ ~,~.~ ...... ~.
EXPENDITURES 2001
Public Safety - 621
Radio Purchase & Replace. $ 100,560 $
Vehicles 108,160 4,994
Equipment $ 135,111 $ 54,474 53,545 108,000 t08,000
6999
Non-Departmental - 590
Capital Reserve $ ~ $ ~ $ ~ $ i $ '
!~iiiiiiiiiiiiii!iiiii~,i!~!iii!!iiii!iiii~ ~ ............... ~ ........ :~=,'~:~ ................. ~ .......
Final Budget 2001/02 Page 76
3632000
Police Impact Fees - Represents fees collected from new development to pay for
additional police costs and capital equipment caused by the impact of the
development on services and the community.
PUBLIC SAFETY
6410 Equipment - This project consists of purchasing the following equipment for the Police
Department:
Replace 20 vests
12 Overhead light bars, Sirens & Cages
2 laser radar units
Marine patrol engine replacement
2 Stealth speed measuring devices
Laser Measuring Device
Final Budget 200t102 Page 77
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and restricted by Ordinance for Park capital improvement
projects.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
33ooo0/33eee9 Intergovemmentsl Rev.
34000~34~ee~ Charges for Services
3soooo~seeee Fines & Forfeitures
36000~36eeee Misc. Revenues
3aooo~3aee99 Transfer from Funds
399900/399999 Fund Balance
S S $ $ $
0 0 0 0 0
0 0 500,000 0 O
0 0 0 0 0
0 0 0 0 0
0 389,707 29,000 25,000 25,000
0 0 0 0 0
0 0 684,000 975,000 975,000
EXPENDITURES
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contractual Services 0 0 0 0 0
4000/4s99 Other ChargeslSvcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
54o0/5999 Other Operating Exp. 0 0 0 0 0
6000/6999 Capital Outlay $ $ $ 1,209,000 $ t,000,000 $ 1,000,000
9000/9999 Transfers o 0 0 0 0
-- Final Budget 2001102 Page 78
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
3377100
State Grant $ $ 500,000 $ $
Safe Neighbor. Parks Grant $ 1,067,100 $ . $ .
~i,i.!.~J.i.!.L~ i.L::'~: :?J=i:~ . ~... ~.!~;~..~ .......... !,,,,~,,,. ~=.:,~ ............. !~,..~ ................
Misc. Revenues
Interest Earnings $ $ 19,301.0 $ $ $
Renrentlon Impact Fees 276,744 389,707 25,000 25,000 25,000
~.......i...~',~iiiiiiiii~i~',!~,i~iiii!i~/,~~ ~ ...... ~.=.:~ ........ ~.~ ...... ~.~.
3999000
EXPENDITURES 5001
6310
6205
6102
Community Services - 572
Aventura Founders Park $ 574,365 $ 184,000 $ $
Millennium Pk/Communlty Center $ 1,000,000 $ 1,000,000
Park Property Purchase 1,050,000 1,025,000 .
6999
Non-Departmental - 590
Final Budget 2001102 Page 79
3632700
This represents the amount anticipated from park impact fees required from new
residential development in the City.
COMMUNITY SERVICES
6205 Millennium Park/Community Recreation Center - This project consists of developing a
3.5 acre park site on property along the tip of NE 188th Street. It will house a
community/recreation center, waterfront recreational activities and Gym facilities.
-- Final Budget 2001102 Page 80
CHARTER
SCHOOL FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter Schools. The fund will account for both operating and capital revenues and
expenditures, a well as repayment to the General Fund for start-up and debt service cost
associated with the acqu s t on of and and construct on of the proposed schools.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320~Q0/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
340000/34sss9 Charges for Services
3~oooo~s9ss9 Fines & Forfeitures
360000/369999 Misc. Revenues
3sooo0/~ssss Transfer from Funds
399900/399999 Fund Balance
$ $
0 0
0 0
0 0
0 0
0 0
0 0
0 0
$ $
0 0 0
0 0 0
0 0 0
0 0 0
0 o 0
0 0 110,000
0 0 0
EXPENDITURES
1000/2999 Personal Services $ $ S $ $
3000/3999 Contractual Services 0 0 o 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
s400/ssss Other Operating Exp. 0 0 0 0 0
6000/6999 Capital Outlay $ $ $ S $
9000/9999 Tmnsfere o o o o $ llo,o00
-- Final Budget 2001102 Page 81
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
COn
Tranfem
3811001 Transfer from General Fund $ $ $ 110,000 $ 110,000
EXPENDITURES 5001
3147
3148
CONTRACTUAL SERVICES
School Advlso~J $ $ $ $ t0,000 $ 10,000
Plannlng/Mgmt Services 0 0 0 100,000 100,000
TOTAL EXPENDITURES
Final Budget 200t/02 Page 82
3811001
Transfer from General Fund - Start-up funding for new fund to account for the
proposed charter elementary school scheduled to open in August 2003.
3147
3148
School Advisor,/Services - Costs associated with retaining consultant to assist in
the establishment of the charter School system.
Planning/Manaqement Services - Estimated costs incurred with planning and
development of Charter Elementary School.
Final Budget 2001102 Page 83
DEBT SERVICE
FUNDS
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
These funds are established to account for revenues and/or transfers pledged for debt~
service payments on long term financing.
I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ 403,000
320000/329999 Licenses & Permits $
330000/339999 [ntergovemmental Rev. $
34000OI349999 Charges for Services $
350000/359999 Fines & Forfeitures
36000~369999 Misc. Revenues $ 1,320
380000/389999 Transfer from Funds $ 430,000
399900/399999 Fund Balance s
$ $
$ $
$ $
$ $ $
$ $ $
$ $ 22,004 $
$ 1,358,445 $ 1,849,595 $
$ $ $
$ s
$ $
$ $
$
$
71,970 $
2,200,339 $
$
71,970
2,200,339
EXPENDITURES
1000/2099 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other ChargeslSvcs o o o o o
5006/5399 Commodities o o o o o
54oo/9909 Other Operating Expense~ o o o o o
6000/6990 Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 7,591,607 1,353,219 1,871,689 2,272,309 2,272,309
sooo/ss9s Transfem o o o o o
-- Final Budget 2001/02 Page 84
CITY OF AVENTURA
CATEGORY SUMMARY
200'1102
This fund was established to account for debt service payment expenditures associatedWith/
the long term financing for the purchase of properties utilized for public parks, and theI
Ipermanent Government Center and the construction of the Government Center. /
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ 403,000 $ $ $ $
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Zntergovernmental Rev. 0 0 0 0 0
~4000~34ssss Charges for Services 0 0 0 0 0
350000/35ss99 Fines & Forfeitures 0 0 0 0 0
3sooo~3sssso Misc. Revenues 1,320 0 0 0 0
3S0000;3SSSS0 Transfer from Funds 430,000 1,358,445 1,361,695 1,358,025 t,358,025
399900/399999 Fund Balance o o o o o
EXPENDITURES
t00~S99 Pemonal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other ChargeslSvcs 0 0 0 0 0
sooo~s=s9 Commodities 0 0 0 0 0
540015999 Other Operating Expense= 0 0 0 0 0
6000~699s Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 7,591,607 1,353,219 1,361,695 1,358,025 1,358,025
9ooo~sgss Transfers o o o o o
Final Budget 2001102 Page 85
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
3141000 Utility Tax- Electric $ 403,000 $ $ $ $
3142200 Utility Tax-Telecommunications
3143~)0 Utility Tax-Water
3144000 Utility Tax-Ga~
3611000 Interest Earnings 1,320
3811001 Transfer from General Fund 430,000 1,358,445 t,361,695 1,358,025
3842000 Bond Proceeds 6,900,000
3999000 Car~/over
1,358,025
EXPENDITURES 9001
7130
7230
7330
Non-Departmental - 590
Principal $ 6,900,000 $ 355,000 $ 370,000 $ 380,000 $ 380,000
.Interaet 682,t82 982,410 970,235 956,940 956,940
Other Debt Service Costs 9,429 16,809 2t ,460 21,085 21,085
Final Budget 200tl02 Page 86
3811001
Transfer. From General Fund - Amount transferred from the General Fund to fund
debt service costs.
7130
Principal - Principal payment due 4/1/2002 on the Florida Municipal Loan Council
Loan which financed the construction of the Government Center as well as refund
the line of credit which paid the costs of acquiring the Park site and Government
Center site.
7230
Interest - Interest payments due on the loan which will be payable on 4/1/2002 and
10/1/2002.
7330
Other Debt Service Costs - Fees payable to the Florida Municipal Loan Council for
acting as the paying agent and arbitrage calculation costs.
-- Final Budget 2001102 Page 87
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund was established to account for debt service payment expenditures associated with
the 2000 Loan which was/will be used for the Community Recreation Center and the~
acquisition and construCt on of Waterways Park. ~
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 ][ntergovemmental Rev. 0 0 0 0 0
340000/349999 Charges for Services o o o o o
350000/359999 Fines & Forfeitures o o o o o
360000/369999 Misc. Revenues 0 0 22,094 71,970 71,970
380000/389999 Transfer from Funds 0 0 487,900 437,314 437,3t4
399900/399999 Fund Balance 0 0 0 0 0
EXPENDITURES
1000/2999 Pemonal Services 0 0 0 0 0
3000~3999 Contractual Services 0 0 0 0 0
4000/4999 Other ChargeslSvcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/59s9 Other Operating Expensm 0 0 0 0 0
6000/6999 Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 0 0 509,994 509,284 S09,284
9000/9999 Transfers o o o o o
-- Ftnal Budget 20Ol102 Page 88
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
3611000
3811001
3842O0O
3999OOO
Interest Eamlngs $ $ $ 22,094 $ 71,970 $ 71,970
Transfer from General Fund 487,900 437,3t4 437,314
Bond P~.eed~
Canyover
~liiiiiiiiiiii.iii!ii.i.i.i.i.i.i...i.~ ........ il....~ ......... !....~ ..... ~..~ ....... ~..~ ....... ~.~.
EXPENDITURES 9001
Non-Departmental - 590
7t30 PHncipal
7230 Intemmt
TOTAL EXPENDITURES
$ 220,000$ 190,000 $ 190,000
289,994 319,284 319,284
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs.
7130
Principal - Principal payment due 10/1/2002 on Bank Qualified Loan which
financed the Community Recreation Center and the acquisition and construction
of Waterways Park.
723O
Interest - Interest payments due on the loan which will be payable on 4/1/2002
and 10/1/2002.
Final Budget 200t/02 Page 89
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund was established to account for debt service payment expenditures associated withI
the 2001 Loan which was used to acquire property for the Charter School and construct~
Waterways Park.
I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ S $ $
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Rev. 0 0 0 0 0
340000/340909 Charges for Services o o o o o
35~0~0/359999 Fines & Forfeitures 0 0 0 0 0
$6000~3~9999 Misc. Revenues 0 0 0 0 0
3eooo~3sssss Transfer from Funds 0 0 0 0 4o9,00o
399900/399999 Fund Balance 0 0 0 0 0
EXPENDITURES
CODE F
100012999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
40/)0/4gs9 Other ChargeslSvcs 0 0 0 0 0
s000/9399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expens~ 0 0 0 0 0
6000/6999 Capital Outlay 0 0 0 0 0
70o0/7999 Debt Service 0 0 0 0 409,000
9000/9999 Transfers 0 0 0 0 0
Final Budget 2001102 Page 90
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
CO
3611000
~11001
3842OOO
3~990(X)
Interest Earnings
Transfer from General Fund 405,000 405,000
BOnd Proceeds
Carryover .....
EXPENDITURES 9001
Non-Departmental - 590
7130 PHnclpal $ 102,500 $ 102,500
7230 Interest 302,500 302,500
TOTAL EXPENDITURES ~ ;; ; ~;;; ~ ~ .... ~0(~' ' i .... i ' ' '
~ Ii ~,r'Ii ...... r~'.~..~ ......... ~'.
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs.
713O
Principal - Estimated principal payment due 10/1/2002 on Bank Qualified Loan
which financed the the acquisition of the charter school site and
acquisition/construction of Waterways Park.
7230
Interest - Interest payments due on the loan which will be payable on 4/1/2002
and 10/1/2002.
Final Budget 2001102 Page 91
CAPITAL
CONSTRUCTION
FUNDS
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
These fund5 were established to account for bond and loan proceeds and expen
ditures!
associated with various projects which were financed through long term borrowing. /
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Permits
330000/339999 [ntergovemmental Rev.
340000/34999s Charges for Services
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues 175,934 487,890 130,000 75,000 75,000
380000/389999 Transfer/Debt Proceeds 15,000,000 6,555,000 6,000,000 6,000,000
399900/399999 Fund Balance 4,63t,944 6,000,000 6,000,000
EXPENDITURES
too~29~ Pemonal Sewices S $
3oo~3999 Contractual Sewices o o
4000/4999 Other Charge~Sv~ o o
~o~99 Commodities o o
~ss99 Other Operating Expense o o
6000/6999 Capital Outlay $ 3,322,671 $ 8,361,115 $ 10,816,944 $ 11,$75,000 $ 11,575,000
7000/7999 Debt Service 525,000 0 50~,000 500,000 500,000
9000/9999 Transfers o o o o o
Final Budget 200t/02 Page 92
CITY OF AVENTURA
CATEGORY SUMM~RY
2001102
This fund was established to account for bond proceeds and expenditures associated with
the Revenue Bond Issue to construct the Government Center.
REVENUE PROJECTIONS
310000/319~99 Locally Levied Taxes
3200w32ss9s Licenses & Permits
330000/339999 Zntergovemmental Rev.
340000/349999 Charges for Services
350000/359999 Fines & Forfeitures
3600~369999 Misc. Revenues
38o0o0/389999 Transfer/Debt Proceeds
399900/399999 Fund Balance
$ $
0 0 0
0 0 0
o 0 0
0 0 0
175,934 487,890 30,000
15,000,000 0 0
0 0 4,63t ,944
$
o o
o o
o o
o o
o o
o o
o o
EXPENDITURES
CODE t
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
400014999 Other ChargeslSvcs o o o o o
SOO0/S399 Commodities o o o o o
s4o0/s9ss Other Operating Expense o o o o o
6000/6999 Capital Outlay 3,322,67t 8,361,1 IS 4,661,944 0 0
7000/7999 Debt Service o o o o o
9000/9999 Transfers o o o o o
Final Budget 2001102 Page 93
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Investments $ 175,934 $ 487,890 $ 30,000 $ $
Carryover $ 63~58 4,631,944
Bond Proceeds t 5,000,000 . .
EXPENDITURES 9001
Non~Departmentsl - 590
6101 Land Acquisition
620t Government Center
7390 Bond Issue Costs
TOTAL EXPENDITURES
$ 928,445 $ t,320 $ $ $
2,394,226 8,359,795 4,66t ,944
525,000
Final Budget 2001102 Page 94
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This fund was established to account for proceeds and expenditures associated with the bank
loan issued in 2000 for construction of the Community Recreation Center and the acquisition
land construction of Waterways Park.
REVENUE PROJECTIONS
310000/319969 Locally Levied Taxes $ $ $ $ $
32000~32sess Licenses & Permits 0 0 0 0 0
33ooo0/33~9ee Zntergovemmental Rev. o o o o o
340000/349999 Charges for Services o o o o o
350000/359999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 0 0 loo,ooo ?$,000 ?5,000
380000/389999 Transfer/Debt Proceeds 0 0 5,sss,ooo 0 0
399900/399999 Fund Balance 0 0 0 6,000,000 6,000,000
EXPENDITURES
1000/2999 Personal Services o o o o o
3000/3999 Contractual Services 0 0 0 0 0
4000/4sss Other ChargeslSvcs 0 0 0 0 0
5000/5399 Commodities o o o o o
s4o0/s59s Other Operating Expense o o o o o
6000/6999 Capital Outlay 0 0 6,155,000 6,075,000 6,075,000
7000/7999 Debt Service o o soo.ooo o o
9000/9999 Transfers o o o o o
Final Budget 2001102 Page 95
CITY OF AVENTURA
2001102
REVENUE PROJECTIONS
~ENU
3611000
399g000
Interest on Investments $ 100,000 $ 75,000 $ 75,000
Carryover 6,000,000 6,000,000
Bond Proceeds 6,555,000 - .
EXPENDITURES 9001
Community Se~iess - 00-539/54tl572
6203 Waterways Park Impr. $ 2,t00,000 $ 4,000,000 $ 4,000,000
6205 MIIIIneum Park Impr. 4,055,000 2,075,000 2,075,000
9194
Non-Departmental - 90-5g0
Transfer to Debt Serv Res.
TOTAL EXPENDITURES
3611000 Interest on Investments - Interest on proceeds of the financing.
NON DEPARTMENTAL
6203 Watemtays Park Improvements Includes cost of land acquisition and/or
construction of Waterways Park.
62O5
Millennium Park/Community Recreation Center - This project consists of developing
a 3.5 acre park site on property along the tip of NE 188th Street. It will house a
community/recreation center, water front recreational activities and Gym facilities.
Final Budget 2001102 Page 96
CITY OF AVENTURA
CATEGORY SUMMARY
200tl02
This fund was established to account for loan proceeds and expenditures associated with the
2001 bank loan issued for the acquistion of the Elementary School site and the construction
of Waterways Park. ,
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Rev. 0 0 0 0 0
34000~49s99 Charges for Services 0 0 0 0 0
3sooo0/3sssss Fines & Forfeitures 0 0 0 0 0
360000/369999 Hisc. Revenues 0 0 0 0 0
380000/389999 Transfer/Debt Proceeds 0 0 0 6,000,000 6,000,000
399900/399999 Fund Balance 0 0 0 0 0
EXPENDITURES
loo0/2sss Pemonal Services o 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other ChargeslSvcs 0 0 0 0 0
5000/S3SS Commodities o o o o o
s4o0/sses Other Operating Expense o o o o o
sooo/ssss Capital Outlay o o o s,soo,ooo s,soo,ooo
?oo0/Tsss Debt Sen/ice o o o soo,ooo soo,ooo
9000/9999 Transfers o o o o o
Final Budget 2001/02 Page 97
CITY OF AVENTURA
2001/02
REVENUE PROJECTIONS
3611~
39990OO
~2000
Interest on Investments $ $ $ $ $
Carryover
Bond Proceeds - - - 6
EXPENDITURES 9001
Community Services - 50-s39/5411572
6203 Watemrays Park Impr. $ $ $ $ 1,500,000 $ 1,500,000
6107
9194
Non-Departmental -90- 590
Charter School Land Acq. $ $ $ 4,000,000 4,000,000
Transfer to Debt Serv Res. $ $ $ - 500,000 500,000
TOTAL EXPENDITURES i;~ ?:?~!i;~i;i;i~;i~;~;~;i;;:.$.!;i;!;!~i;!;!;~;~;~i~!~;~!i~!;~i;~;~;~;;;;;;;~;;~;;;;;!~;?~!~;~;~?~;~i~ii;i~i;i~i~i~;~;i
3611000 Interest on Investments - Interest on proceeds of the financing.
NON DEPARTMENTAL
6203 Waterways Park Improvements - Includes cost of construction of Waterways
Park.
6107 Charter School Land Acquisitions - Cost of the land for Charter School.
Final Budget 2001/02 Page 98
STORMWATER
UTILITY FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
FUND DESCRIPTION?
This fund is used to account for revenues and expenditures specifically earmarked for theI
construction and maintenance of the City's stormwater drainage system.
REVENUE PROJECTIONS
3100001319999 Locally Levied Taxes
320000/329999 Licenses & Pernfits
330000/33~999 Intergovernmental Rev,
340000/3498e8 Charges for Services
3500001359999 Fines & Forfeitures
3600001369999 Misc. Revenues
380000/389999 Transfer from Funds
399900/399999 Fund Balance
$ $ $ $
0 0 0 0 0
0 0 0 0 0
930,782 823,306 912,500 885,600 885,600
0 0 0 0 0
14,971 13,530 0 2,100,000 2,100,000
203,595 0 0 0 0
558,850 825,073 200,000 195,459 195,459
EXPENDITURES
lO00/2sss Personal Services $ $ $ $ $
3000/3999 Contractual Services 0 0 0 0 0
4000/49ss Other ChargeslSvcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Exp. 0 0 0 0 0
6000/6999 Capital Outlay $ 1,042,387 $ 388,518 $ 931,959 $ 2,996,019 $ 2,996,019
9000/9999 Transfers $ 166,920 $ 748,596 180,541 $ 185,040 $ 185,040
Final Budget 2001102 Page 99
CITY OF AVENTURA
200tl02
REVENUE PROJECTIONS
CODE i~ ~
3439110
CharRes for Services 4-1
Stormweter Utility Fees $ 930,782 $ 823,306 $ 912,500 $ 885,600 $ 889,600
3611000
Misc. Revenues 6-9
Loan Proceeds $ 2,100,000 $ 2,100,000
Intereet Eamlngs $ 14,971 $ 13,530 $ - . .
3811001
3999000
Non -Revenue 8-9
Transfer From Gert Fund $ 203,595 $ $ $
Carryover 558,850 825,073 200,000 195,459 195,459
Final Budget 200t102 Page t00
CITY OF AVENTURA
2001102
EXPENDITURES 5001
~ODE 1
6306
6316
Capital Outlay:
Community Services - 638
Dralnag®lmprovements $ 838,792 $ 388,518 $ 710,000 $ 2,475,000 $ 2,475,000
213 SL StorTnwater Collector 203,595
6999
Non-De~art~nental - 590
Capital Reserve $ $ $ 221,959 $ 521,019 $ 521,019
NON-DEPARTMENTAL - TRANSFERS 9001
9111
9101
Transfers - 58t
Repayment to General Fund $ $ 575,000 $ $
Transfers to General Fund $ 166,920 $ 173,596 $ 180,541 $ 185,040 $ 185,040
Final Budget 2001102 Page 101
343311 Stormwater Utility Fees - It is proposed to maintain the Stormwater fee at $2.50
/ERU to fund the required drainage improvements. The following represents the
computation of the revenues derived from Stormwater Utility Fees:
Customer Data:
Projected No. of Billable ERUs 30,750
Monthly Rate Per ERU $2.50
Revenues:
Gross Stormwater Utility Billings$922,500
Less: Uncollectibles (36,900)
Yields: Net Stormwater Revenues $885,600
Final Budget 2001102 Page t02
COMMUNITY SERVICES
6306 Draina.qe Improvements - Based on the Stormwater Master Plan prepared by the City's
consulting engineers, the City has been divided into three major basins; (1) the area to the
south of Lehman Causeway, (2) the area between Lehman Causeway and NE 207th Street
and (3) the area north of NE 207th Street. The following three areas within the City have been
identified as locations of primary concern: (Area 1) west of NE 30 Avenue and east of
Biscayne Boulevard; (Area 2) in the southwest portion of the City bounded by NE 193 Street
and to the south by NE 185 Street and; (Area 3) a triangular area located in the northwest
corner of the City. The Master Plan provided for improving Stormwater drainage for all parts
of the City via two Stormwater Collectors, one for NE 213 Street (North Aventura Stormwater
Collector), and one proposed for NE 29 Ave. between 187 and 191 Street (South Aventura
Stormwater Collector). Both collectors will have positive outfalls discharging the runoff into
canals that connect to the Intracoastal Waterway. This will enable the effective dissemination
of stormwater and resolve the street drainage problems that currently exist. The North
Aventura Stormwater Collector which runs along NE 30th Avenue to NE 213th Street was
completed in the 1998, two years ahead of schedule. This was accomplished by entering into
a private-public partnership with the owners of Aventura Commons, Aventura Lakes and
Gulfstream Racetrack and combining the drainage outfall for all entities. The South Aventura
Stormwater Collector which runs along NE 29 Ave. between 187 and 191 Street was
completed in the 1998/99 fiscal year. This was accomplished by entering into a private-public
partnership with the owners of Champion Square Shopping Center. The following projects
are scheduled for the 2001/02 fiscal year:
Biscayne Lake Gardens Area Drainage Improvements
NE 27th Court, NE 29th Place, NE 201 Terrace
and N E 203 Street $1,550,000
NE 188th Street 900,000
Minor Drainage Improvements 25,000
Final Budget 2001102 Page 103
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2001102
This Fund was established to account for revenues and expenditures associated withI
services provided by off duty Police Officers in private customer details to the variousl
businesses and condominium associations. ~
REVENUE PROJECTIONS
310000/319999
320000/329999
330000/339999
3400001349999
350000/359999
360000/369999
Locally Levied Taxes o o o o o
Licenses & Permits o o o o o
Intergovernmental Rev. o o o o o
Charges for Services 445,191 496,310 449,000 450,~00 450,000
Fines & Forfeitures 0 0 0 0 0
Misc. Revenues 0 0 0 0 0
3sooo0/3ssggs Transfer from Funds 0 0 0 0 0
399900/399999 Fund Balance 0 0 0 0 0
EXPENDITURES
¢OD~N
1000/2999 Personal Services 463,916 460,665 449,000 450,000 450,000
3000/3999 Contractual Services 0 0 0 0 0
4000/4sss Other ChargeslSvcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
s4o0/ss9s Other Operating Expenses o o o o o
Capital Outlay o o o o o
Final Budget 2001102 Page 104
CITY OF AVENTURA
2001/02
REVENUE PROJECTIONS
E
CharAes For Services
3421100 Police Detail Billing 445,191 496,310 449,000 450,000 450,000
CITY OF AVENTURA
2001102
EXPENDITURES 5001
Public Safety - 521
t420 Extra Duty Detail 402,430 405,575 390,000 39t,000 39'1,000
2101 FICA 30,037 32,536 30,000 30,000 30,000
2401 Worker's Compensation 31,449 22,554 29,000 29,000 29,000
34.21100
Police Detail Billin.q - Est mated amount of revenue generated by off-duty details
in the City's business and residential communities.
Final Budget 2Q01102 Page 106
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by Objectives Process in the formulation of its
budget. Departmental Budgets include a Recap page that contains the Oepartment
Description and Personnel Allocation Summary and Organization Chart. Each
department also includes an Objectives page and a Budgetary Account Summary. The
Objectives page presents a review of the department objectives and
performance/workload indicators. The Budgetary Account Summary provides
expenditure detail and a comparison of current and previous years expenditures. The
Budgetary Process is intended to be very valuable in communicating with the
Commission and citizens of the City.
BUDGET PROCESS
The City of Aventura's Budget process began in April with a staff meeting between the
City Manager and Department Directors to review budget philosophy and develop
overall goals and objectives. The entire budget process encompasses approximately
five (5) months of the fiscal year. During this period, meetings were held with
Department Directors, the City Commission and the public to Insure representative
input. The budget calendar that follows details the actions taken during the budget
process.
: RESPONSIBILI
DATE TY ACTION REQUIRED
April 6
City Manager
Department Directors
Overview of budgetary issues and
establish priorities.
April 24 City Manager
Staff meeting is held to distribute
Budget Request Forms. Forms will
include budget figures for previous
fiscal year along with actuals for six
months of current fiscal year.
April 24 to May 18
All Department Directors
City Manager
Finance Department
Completed Budget estimates are
submitted to City Manager. Revenue
estimates are prepared.
May 18 to July 10
City Manager
Conducts depaFtmental budget
review meetings, balances budget
and prints budget documents.
July 10 City Manager
City Manager's recommended
budget document and message are
submitted to City Commission.
July 19 City Manager
City Commission
Budget Review Meeting, adopt
tentative Ad Valorem rate
September 4*
City Commission
First Reading on Budget and Ad
Valorem Tax Rate Ordinance
September 24*
City Commission
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance and
Public Hearings
Final Budget 2001102 Page 106
September25 City Clerk Tax Rate Ordinance delivered to
Property Appraiser.
October I
All Departments
New Budget becomes effective.
*Dates subject to change based on School Board and County Commission dates.
BUDGETAMENDMENT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as follows:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinance requiring two (2) public hearings and approval by the City
Commission.
Any change or amendment to the budget which *transfers monies within a
fund but does not increase the total appropriated amount can be
accomplished with the preparation of a Resolution. This does not require a
public hearing, however, approval by the City Commission is still necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditures are
recognized in the accounts and reported on the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The accrual basis of accounting is followed for the proprietary fund types. The modified
accrual basis of accounting is followed in the governmental fund types and the
expendable trust funds type. Under the modified accrual basis of accounting, revenues
are recorded when susceptible to accrual, that is, when they are both measurable and
available. Available means collectible within the current period or soon enough
thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the
general rule are principal and interest on general long-term debt which is recognized
when due.
Final Budget 2001102 Page t07
ACCOUNT
ACCOUNTING SYSTEM
APPROPRIATION
ASSESSED VALUATION
BOND
BONDED DEBT
BUDGET
BUDGETMESSAGE
BUDGETARYCONTROL
CAPITAL PROGRAM
A term used to identify an individual asset, liability,
expenditure control, revenue control, encumbrance control, or
fund balance.
The total structure of records and procedures which discover,
record, classify, summarize, and report information on the
financial position and results of operations of a government or
any of its funds, fund types, balanced account groups, or
organizational components.
An authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes.
An appropriation is limited in amount to the time it may be
expended.
A valuation set upon real estate or other property by the
County Assessor and the state as a basis for levying taxes.
A written promise, generally under seal, to pay a specified
sum of money, called the face value, at a fixed time in the
future, called the date of maturity, and carrying interest at a
fixed rate, usually payable periodically. Note: The difference
between a note and a bond is that the latter usually runs for a
longer period of time and requires greater legal formality.
That portion of indebtedness represented by outstanding
bonds.
A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them. Used without any modifier, the term
usually indicates a financial plan for a single fiscal year.
A general discussion of the proposed budget as presented in
writing by the budget, making authority to the legislative body.
The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues. Represents the level of
control at which expenditures may not exceed budget. Any
revisions that alter the total expenditures of a department
must be approved by the City Commission.
A plan for capital expenditures to bo incurred each year over a
fixed period of years to meet capital needs arising from the
long term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the
government is to have a part and specifies the full resources
estimated to be available to finance the projected
expenditures.
Final Budge~ 2001102 Page 108
CAPITAL BUDGET
CAPITAL
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERVICE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
ENTERPRISE FUND
A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
A fund established to account for bond proceeds and
expenditures associated with the purchase of properties to be
to be utilized for public parks, cultural center and the
permanent Government Center and Police Station.
A fund established to account for the acquisition and
construction of major capital facilities other than those
financed by proprietary funds and trust funds.
Expenditures which result in the acquisition of or addition to
fixed assets.
The classification system used by a city to organize the
accounting for various funds.
A fund established to finance and account for the
accumulation of resources for, and the payment of, general
long-term debt principal and interest. Also called a SINKING
FUND.
The amounts of revenue which must be provided for a debt
service fund so that all principal and Interest payments can be
made in full on schedule.
(1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of
time, obsolescence, inadequacy, or other physical of
functional cause. (2) the portion of the cost of a fixed asset
charged as an expense during a pa~icular period. Note: The
cost of a fixed asset is prorated over the estimated service life
of such asset and each period is charged with part of such
cost so that ultimately the entire cost of the asset is charged
off as an expense. In governmental accounting depreciation
may be recorded in proprietary funds and trust funds where
expenses, net income, and/or capital maintenance are
measured.
Obligations in the form of purchase orders,' contracts, or
salary commitments which are chargeable to an appropriation
and for which a part of the appropriation is reserved. They
cease to be encumbrances when paid or when the actual
liability is {~et up.
A fund established to finance and account for operations (1)
that are financed and operated in a manner similar to private
business enterprises - where the intent of the governing body
is that the costs (expenses, including depreciation) of
providing goods or services to the general public on a
Final Budget 2001102 Page t09
EXPENDITURES
EXPENSES
FISCALPERIOD
FISCAL YEAR
FIXED ASSETS
FUND
FUND ACCOUNTS
FUND BALANCE
Final Budget 200t102
continuing basis be financed or recovered primarily through
user charges; or (2) where the governing body has decided
that periodic determination of revenues earned, expenses
incurred, and/or net income is appropriate for capital
maintenance, public policy, management control,
accountability, or other purposes. Examples of enterprise
funds are those for utilities, swimming pools, airports, and
solid waste services.
If the accounts are kept on the accrual basis this term
designates total charges incurred, whether paid or unpaid,
including expenses, provision for retirement of debt not
reported as a liability of the fund from which retired, and
capital outlays. If they are kept on the cash basis, the term
covers only actual disbursements for these purposes. Note:
Encumbrances are not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and Other charges which are
presumed to benefit the current fiscal period. Note: Legal
provisions sometimes make it necessary to treat as expenses
charges whose benefits extend over future periods. For
example, purchase of materials and supplies which may be
used over a period of more than one year and payments for
insurance which may be used over a period of more than one
year and payments for insurance which is to be in force for a
longer period than one year frequently must be charged in
their entirety to the appropriation of the year in which they are
incurred and classified as expenses of that year even though
their benefit extend also to other periods.
Any period at the end of which a governmental unit determines
its financial condition and the results of its operations and
closes its books. Note: It is usually a year, though not
necessarily a calendar year.
A twelve-month period of time to which the annual budget
applies and at the end of which a city determines its financial
position and results of operations.
Assets of a long-term character in which the intent is to
continue to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
An independent fiscal and accounting entity with a self-
balancing set of accounts recording cash and/or other
resources, together with all related liabilities, obligations,
reserves, and equities which are segregated for the purpose
of carrying on specific activities or attaining certain objectives
in accordance with special regulations, restrictions, or
limitations.
All accounts necessary to set forth the financial operations
and financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
Page 110
GENERAL FUND
GOAL
GRANT
INCOME
INTERNALSERVICE
FUND
INVENTORY
ORDINANCE
POLICE EDUCATION
FUND
POLICE OFFDUTY
SERVICES FUND
REVENUES
The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all
activities except those required to be accounted for in another
fund: Note: The General Fund is used to finance the ordinary
operations of a governmental unit.
A statement of broad direction, purpose or intent based on the
needs of the community. A goal is general and timeless; that
is, it is not concerned with a specific achievement in a given
period.
A contribution by one governmental unit to another. The
contribution is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used in accounting for governmental enterprises
and represents the excess of the revenues earned over the
expenses incurred in carrying on particular phases of an
enterprise's activities. As indicated elsewhere, the excess of
the total revenues over the total expenses of the utility for a
particular accounting period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated deparbnent or agency
to other departments or agencies within a single governmental
unit or to other governmental units. Amounts expended by the
fund are restored thereto, either from operating earnings or by
transfers from other funds, so that the original fund capital is
kept intacL
A detailed list showing quantities, descriptions, and values of
property; also units of measure and unit prices. Note: The
term is often confined to consumable supplies but may also
cover fixed assets.
A formal legislative enactment by the governing board of a
municipality.
A special revenue fund used to account for revenues pursuant
to Florida Statute 943.25 which allows municipalities to collect
two (2) dollars from each traffic citation for the purpose of
criminal justice education and training for police officers.
A special revenue fund used to account for revenues and
expenditures associated with services provided by off duty
police officers in private customer details to the various
businesses and condominium associations.
Increases in governmental fund type net current assets from
other than expenditure refunds and residual equity transfers.
Final Budget 200t102 Page t'ti
SPECIAL REVENUE
FUND
STREET
MAINTENANCE FUND
TAXES
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statutes are designated for
street maintenance and construction costs.
Compulsory charges levied by a government for the purpose
of financing services performed for the common benefit. This
term does not include specific charges made against
particular persons or property for current or permanent
benefits such as special assessments.
Final Budget 2001102 Page 112