12-10-1998 Commission Workshop MINUTES
CITY OF AVENTURA
COMMISSION WORKSHOP MEETING
DECEMBER 10, 1998 - 9:00 a.m.
Aventura Government Center
2999 NE 191~ Street Suite 500
Aventura, Florida 33180
The meeting was called to order at 9:00 a.m. by Mayor Arthur I. Snyder. Present
were Commissioners Arthur Berger, Jay R. Beskin, Ken Cohen, Jeffrey M.
Perlow, Patricia Rogers-Libert, Vice Mayor Harry Holzberg, Mayor Arthur I.
Snyder, City Manager Eric M Soroka, City Clerk Teresa M. Smith and City
Attorney David M. Wolpin. As a quorum was determined to be present, the
meeting commenced.
1. Government Center Proiect: Mr. Soroka advised the Commission as to the
status of this project and the proposed Guaranteed Maximum Price (exclusive
of potential tax savings) of $13,028,946, as detailed on his report attached
hereto. Michael Shift, Michael A. Shift and Associates and James A.
Cummings and his staff were present to address this project.
2. TH-City Library Update: Mr. Soroka advised the Commission of incentives
offered by Miami-Dade County to remain in the County library system,
including renovations to be made in 2-3 years to the present facility in the
approximate amount of $1 million. Mr. Soroka to proceed with his meeting
with Senator Gwen Margolis and report back to the Commission.
4. Founders Reco.qniton Dinner Update: In response to the Commission's
request, Mr. Soroka presented a breakdown of staff's time spent on this
event. Commission discussed having a similar event in the future, to be
scheduled in January or February of each year. Mr. Soroka to determine a
feasible date and report back to the Commission.
3. Li.qhted Fountain Project (Mayor Snyder): Architect Ken Treister presented
to the Commission a proposed project he designed at the suggestion of the
Mayor and his Long Range Planning Committee.
5. Aventura Blvd. Li.qhtin.q & Entrance Features (Commissioner Perlow):
Commissioner Perlow requested an update as to these proposed projects.
Mr. Sorcka provided a status and William O'Leary addressed the
Commission's concerns. Mr. Soroka and Mr. O'Leary to develop a proposed
design for entrance features at Aventura Blvd. and 213th Street and provide to
Commission at the next Workshop meeting with estimate of costs. In
addition, City Manager to research feasibility of constructing entrance feature
at 178th Street. In response to the Commissions's concerns, Mr. O'Leary to
discuss with the Electrical Engineer the intensity of the lighting on Aventura
Blvd. and report back to the Commission.
6. Other Business: Other items discussed included future participation in the
Grand Slam tennis tournament; construction of a gazebo at the south end of
Founders Park; Y2K issue; purchase of property adjacent to the Huber Tract
(City Manager to proceed with preliminary discussions with present owner),
additional signage at Founders Park; satellite dish regulations; and curbing at
the bus stop at East Country Club Drive and Turnberry Way.
The meeting adjourned at 11:15 a.m.
Teresa M. Smith, CMC, City Clerk
Approved by the Commission on December 15, 1998.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, Ci~/~. nage~
DATE: December 9, 1998--'
SUBJECT: Resolution Authorizing Execution of Agreement for Construction
Management Services and th9 Establishing Guaranteed Maximum Price
With James A. Cummings, Inc. - Government Center Project
December 15, 1998 City Commission Meeting Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution, which
authorizes the execution of the Agreement for Construction Management Services
(CMS) with a Guaranteed Maximum Price (GMP) relative to the Government Center
project with James A. Cummings, Inc. The Construction GMP has been established at
$12,501,946 including a $250,000 contingency. The Construction Management Fee is
$527,000. The total cost not including the potential tax savings is $13,028,946
BACKGROUND
As previously authorized, the City Administration has been negotiating the CMS fee
and GMP with James A. Cummings, Inc. for the Government Center project. Our goal
has been to obtain the lowest possible cost while at the same time protect the integrity
of the building design approved by the City Commission. We have spent a great deal of
time reviewing the project in detail with the contractor and architect to accomplish this
goal and I feel we are at a point where we can recommend the CMS fee and GMP to
the City Commission.
Process
In order to develop the GMP, the contractor obtained 3 quotes from bidders for each of
the major construction components (ie. electrical, mechanical, earthwork etc.). After
meeting several times and reviewing the project in detail we were able to reduce the
cost of the building from $14,474,665 to $12,501,946.
Proiect Cost
The agreed to project cost is as follows:
Cost S/sq. ft.
Construction Cost $12,168,155 $158
Contingency 250,000 3
Performance Bond 93,791 1
Subtotal 12,501,946 $162
Construction Management Fee 527,000
Subtotal 13,028,946
Tax savings @ 1.5% (195,434)
Total $12,833,511
· The Construction GMP is $12,501,946.
· The Construction Management Fee is $527,000 or 4.25% of the construction cost
plus contingency amount.
· The first $200,000 in cost savings reverts back to the city. Any amount above the
$200,000 is split 75%/25%, with the larger amount reverting back to the City.
· The City shall review all bids and payments made by the contractor to
subcontractors. The City has the right to reject bids submitted by the subcontractor.
· The integrity of the building design approved by the City Commission has been
protected. Revisions have been made to non-critical areas or those areas not
visible to the public.
· The completion date is scheduled for March 15, 2000.
The original project cost developed in May 1998 was $10,500,000. The cost increase
can be attributed to the following factors:
· Original project estimate developed by the Architect was Iow
· Building conditions and Iow interest rates have increased construction costs by
increasing the amount of work available to the construction community.
· Building components were added after the estimate was developed (ie. Commission
Chambers redesign, fiber optic cables, generator redesign for emergency
conditions)
· The original air conditioned building area increased from 60,000 square feet to
73,686 square feet. The total including the mechanical enclosed area on the sixth
floor is 77,012.
Page 2
The contract with the Architect requires additional fees once the 60,000 square feet
threshold is exceeded. The additional fees are $145,000.
The revised budget for the Government Center Project is as follows:
Construction Cost $12,833,511
Additional Architect Fees 145,000
Security System, Phone System 40C,000
Furniture 400,000
Contingency 200,000
Total $13,978,511
Of the total amount, $13,000,000 will be funded from the Revenue Bond Issue and
$978,511 from the 1999/00 fiscal year General Fund Budget.
The City Attorney, Architect and staff have reviewed the Agreement.
Should you have any questions, please feel free to contact me.
EMS
CCO683-98
Page 3
1999 Revenue Bond Series
Amount
Park Site Purchase $ 3,037,072
Government Center Site Purchase 3,400,000
Government Center 12,859,328
Architect/Legal/Issuance costa 600,000
Proceeds Required $ 19,896,400
Bond Issue Costa &
Insurance Premiums 270,000
Debt Service Reserve 1,870,000 *
Total $ 22,036,400
Estimated Annual Debt Service Requirementa
* 20 Year bond Issue $1,870,000 25 Year Bond Issue $1,650,000
30 Year Bond Issue $1,440,000
ClP Projection $1,450,000