10-07-2003Mayor Jeffrey M, Perlow
Commiaaioner Zev Auerbach
Commissioner Jay R. Beskin
Commiasioner Ken Cohen
Commi~ioner Bob Diamond
Commissioner Manny Groasman
Commissioner Harrv Holzber~
Eric M. Soroka
Dr. Katherine Bray Murphy
Charter Schools USA
City of Aventura
Aventura Charter Elementary School
Board of Directors Meeting
AGENDA
OCTOBER 7, 2003 6 p.m.
19200 West Country Club Drive
Aventura, Florida 33180
'l. CALL TO ORDER~ROLL CALL
2. APPROVAL OF MINUTES: September 18, 2003
3. SPECIAL PRESENTATION: Certificates of Appreciation
4. PUBLIC HEARING: ORDINANCE - SECOND READING:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2003-06,
WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING
AND CAPITAL BUDGET FOR THE AVENTURA CHARTER
ELEMENTARY SCHOOL FOR FISCAL YEAR 2003/04 (JULY I - JUNE
30) BY REVISING THE 2003/2004 FISCAL YEAR BUDGET DOCUMENT
AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE;
PROVIDING FOR AN EFFECTIVE DATE.
5. ADJOURNMENT.
This meeting is open to the public. In accordance with thc Americans with Disabilities Act of 1990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305466-8901, not later than two days prior to such proceeding. One or more members of the City's advisory boards may be in
attendance. Anyone wishing to appeal any decision made by the ACES Board of Directors with respect to any roarer considered at
such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be
viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida,
33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305466-8901.
MINUTES
CHARTER ELEMENTARY SCHOOL
BOARD OF DIRECTORS MEETING
September 18, 2003
following 6 pm Budget Headng
Government Center
19200 w. Country Club Dr.
Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 6:05 p.m. by
Mayor Jeffrey M. Perlow. Present were Commissioners Zev Auerbach, Jay R. Beskin,
Ken Cohen, Bob Diamond, Harry Holzberg, Vice Mayor Manny Grossman, Mayor
Perlow, City Manager Eric M. Soroka and City Clerk Teresa M. Soroka. As a quorum
was determined to be present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE.
3. APPROVAL OF MINUTES: A motion to approve the minutes of the May 20, 2003
and June 3, 2003 Board of Directors meetings was offered by Commissioner
Holzberg, seconded by Commissioner Diamond and unanimously passed.
4. A motion to accept for filing the special purpose financial statements for Aventura
Charter Elementary School F/Y 2002-03 was offered by Commissioner Cohen,
seconded by Commissioner Holzberg and unanimously passed.
5. Mr. Soroka reviewed his report dated September 18, 2003. Principal Dr. Kathryn
Murphy reported on the school assessment programs. A motion to approve the
report of the City Manager was offered by Commissioner Cohen, seconded by
Commissioner Holzberg, and unanimously approved.
6. PUBLIC HEARING: ORDINANCE: FIRST READING: Mr. Soroka read the
following ordinance by title:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2003-06, WHICH ORDINANCE
ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CHARTER ELEMENTARY SCHOOL FOR FISCAL YEAR
2003/04 (JULY 1 - JUNE 30) BY REVISING THE 2003/2004 FISCAL YEAR
BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS ORDINANCE; PROVIDING FOR AN
EFFECTIVE DATE.
A motion for approval was offered by Commissioner Holzberg and seconded by
Commissioner Cohen. Mayor Perlow opened the public hearing. There being no
speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote.
4. ADJOURNMENT. There being no further business to come before the Board, the
meeting adjourned at 6:30 p.m.
Teresa M. Soroka, CMC, City Clerk
Approved by the Board of Directors on
2
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission Ci ~~a~..~
Eric M. Soroka, ICMA-CM, '
September 25, 2003
Recognition of Donors to the Aventura Charter Elementary School
The following members of the Aventura Marketing Council have donated $560 each to
the Aventura Charter Elementary School to sponsor the cost of a TV (VCR/DVD) in a
classroom at the school:
Classic Residence by Hyatt
Orthopedic Care Center
Barr & Associates
Turnberry Isle Resort & Club
Turnberry Bank
Gulfstream Park
Coscan Homes
Turnberry Associates
Aventura Hospital & Medical Center
Greenberg Traurig
WCI Bella Mare
Parkway Regional Medical Center
The Related Group
Aventura Marketing Council
IDB Bank
Pointe Bank
Island Estates
Ronald L. Book
The Trump Family
Groupe Pacific
Aventura News
ISG Charter Communications
The individuals and businesses who generously donated to the school will be
recognized at the Board of Directors Meeting scheduled prior to the City Commission
Meeting on October 7, 2003.
EMS/aca
CC01243-03
TO:
FROM:
DATE:
SUBJECT':
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
City Commission (ACES Board of/~r_~_ ors)
¢.
EricM. Soroka, lCMA-CM, CityML/~ 1
September 16, 2003
Ordinance Amending 2003/04 Charter School Budget
Ist Reading September 18, 2003 City Commission Meeting Agenda Item ,.~
2nd Reading October 7, 2003 City Commission Meeting Agenda Item ~
RECOMMENDATION
It is recommended that the City Commission, acting as the ACES Board of Directors,
approve the attached Ordinance amending the 2003/04 FY Charter School Budget.
BACKGROUND
The subject budget was approved by the Board in June 2003. With the opening of the
school, review of operational needs, and realization of additional revenue for capital
outlay, the budget should be amended to reflect current information and the needs of
the school. The budget amendment also provides for the establishment of a $78,982
contingency fund.
REVENUES
The following revisions to the revenue estimates are recommended.
State Shared Revenues
Florida Education Finance Program - Reduce by $27,448 to reflect final
amounts adopted by State Legislature.
Grants - Reduce by $71,819 which is the amount received and spent in the
2002/03 fiscal year.
Transportation - Reduce by $1,962 to reflect actual number of children (120)
utilizing bus service.
Memo to City Commission
Page 2
Capital Outlay - Increase by $195,087 to reflect finat amounts adopted by
State Legislature (from $76.23 / student to $401.37 / student).
Charqes for Service
Food Service Fees - Reduce by $152,080 to reflect new arrangement with
food service vendor whereby they are responsible for billing and collecting
fees.
After School Programs - Reduce by $80,892 to reflect actual number of
students utilizing this service (125 students). Original figure assumed 180
students.
Miscellaneous Revenues - Increase by $10,000 to reflect fund raising
activities.
Other Non-Revenues - Increase by $143,494 to reflect actual carryover
amount from 2002/03 FY.
Expenditures
K-3
1. Textbooks - Reduce by $9,500 to reflect actual costs.
Teacher Salaries & Benefit - Increase by $4,857 to reflect actual teacher
salaries.
Textbooks - Increase by $43,750 to reflect actual and anticipated costs of
which $28,000 was originally scheduled to be charged against 2002/03 FY.
Exceptional Student Proqram
Teacher Salaries and Benefits - Increase by $3,308 to reflect actual teacher
salaries.
2. Training - Increase by $2,260 to reflect new estimate.
3. Textbooks - Increase by $2,750 to reflect actual costs.
Memo to City Commission
Page 3
Substitute Teachers
Teacher Salaries and Benefits - Increase by $29,996 to reflect cost of
additional fulltime substitute teacher required to operate school.
School Administration
Salaries - Increase by $17,000 to reflect actual salaries of Vice Principal and
Business Manager.
Employment Ad - Increase by $5,000 to reflect advertising costs associated
with hiring staff and teachers.
3. Other Materials
operating costs.
Operation of Plant
and Supplies - Increase by $10,000 to reflect school
1. Salaries - Increase by $15,277 to reflect cost of Cafeteria Manager position
required to operate school.
2. Contract - Food Services - Decrease by $147,569 to reflect new
arrangement with food vendor.
3. Contract - Building Maintenance - Increase by $12,800 to reflect school
opening costs and maintenance requirements.
4. Repairs and Maintenance - Increase by $7,120 to reflect estimated costs of
modifications to improve student pick-up and drop-off operations.
5. Contingency - Establish $78,982 as a contingency account.
Child Care Supervision
1. Salaries - Revise job titles and reduce staff by five part-time employees to
reflect actual number of students utilizing before and after school care.
2. Contract - Food Services - Reduce by $30,855. Original budget anticipated
After School Program utilizing food services for snacks. The school
purchases the snacks directly from the vendor.
Memo to City Commission
Page 4
3. Other Materials and Supplies - increase by $10,800 to reflect actual cost of
snacks for after school programs.
Capital Outlay
1. Computer Software - Increase by $5,000 to reflect actual needs of the school
to purchase educational software.
EMS/aca
Attachment
CC01240-03
ORDINANCE NO. 2003-13
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2003-06, WHICH ORDINANCE ADOPTED A
CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CHARTER ELEMENTARY
SCHOOL FOR FISCAL YEAR 2003/04 (JULY 1 - JUNE 30)
BY REVISING THE 200312004 FISCAL YEAR BUDGET
DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the Aventura Charter Elementary School and upon the recommendations of the City
Manager (and the concurrence of the Finance Support Services Director as to
Accounting Principles), it is deemed necessary to adjust, amend and implement the
2003/2004 Operating and Capital Budget of the Aventura Charter Elementary School
as set forth in Exhibit "A" attached hereto and made a part hereof,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2003-06, which Ordinance adopted a budget for the 2003/2004 fiscal
year for the Aventura Charter Elementary School by revising the 2003/2004 budget as
Ordinance No. 2003-13
Page 2
set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference
as though set forth in full herein.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 5. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading.
The foregoing Ordinance was offered by Commissioner Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Cohen, and
upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner
who moved its adoption
Commissioner
as follows:
on second
reading. This motion was seconded by
and upon being put to a vote, the vote was
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Commissioner Grossman
Mayor Jeffrey M. Perlow
2
Ordinance No. 2003-13
Page 3
PASSED AND ADOPTED on first reading this 18th day of September, 2003.
PASSED AND ADOPTED on second reading this 7th day of October, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
EXHiBiT A
Budget Amendments
CHARTER SCHOOL FUND 190
Revenues
335910
331600
335980
335991
State Shared Revenues:
Flodda Education Finance Progr; 3,070,728
Grants 150000
Transportation 41,202
Capital Outlay 45~735
SUBTOTAL 3,307,665
(27,448) 3,043,280
(71,819) 78,181
(1,962) 39,240
195,087 240,822
93,858 3,401,523
347905
Charges for Services:
Food Se~ice Fees
After School Programs
SUBTOTAL
Misc. Revenues[
Misc. Revenues:
SUBTOTAL
Other Non-Revenues
3999000 Beginning Su~lus
SUBTOTAL
Total Revenues
Total Amendments-Revenues
Expenditures
5411 Textbooks
SUBTOTAL
157,080 (152,080) 5,000
281,232 (80,892) 200,340
438,312 (232,972) 205,340
10~000 10,000
10,000 10,000
1,000 143~494 144,494
1,000 143,494 144,494
3,746,977 14,380 3,761,357
K-3Basic 5101
119,500
119,500
(9,500) 110,000
(9,500) 110,000
4-8 Basic 5102
1220 Teacher 385,960 4,418 390,378
2101 Social Security- matching 32,658 338 32,996
2201 Pension 2,924 34 2,958
2302 Life Insurance 1,170 13 1,183
2401 Workers compensation 4,757 54 4,811
5411 Textbooks 72~250 43~750 116,000
SUBTOTAL 499,719 48,607 548,326
1220 Teacher
2101 Social Security- matching
Exceptional Student Program5250
142,446 3,009
12,121 230
145,455
12,351
EXHIBIT A
2201 Pension 1,079 23 1,102
2302 Life Insurance 432 9 441
2401 Workers compensation 1,755 37 1,792
4001 Travel/Conferences/Training 2,240 2,260 4,500
5411 Textbooks 3,250 2~750 6,000
SUBTOTAL 163,323 8,318 171,641
Substitute Teachers 5901
1220 Teacher 25,000 25,000 50,000
2101 Social Security- matching 2,185 2,185 4,370
2201 Pension 190 190 380
2301 Health 1,874 1,875 3,749
2302 Life Insurance 78 76 152
2401 Workers compensation 309 310 619
1505 Sick Day Buyout 360 360 720
SUBTOTAL 29,994 29,996 59,990
1250 Vice Principal
1230 Business Manager
4901 Legal/Employment Ads
5290 Other Mat'l & Supply
SUBTOTAL
School Administration 7300
45,000 11,000 56,000
31,500 6,000 37,500
2,500 5,000 7,500
25,000 10,000 35,000
104,000 32,000 136,000
Operation of Plant 7900
1230 Cafeteria Manager 15,277 15,277
3431 Contract-Food Services 147,569 (147,569)
4620 Contract- Building maintenance 61,200 12,800 74,000
4635 Repairs & Maintenance 7,880 7,120 15,000
Contingency 78,940 78,940
S u BTOTAL 216,649 (33,432) 183,217
Child Care Supervision 9102
1503 Site Director-Stdpend 10,000 (8,000) 2,000
1230 Site Coordinator 3,500 14,140 17,640
After School Counselor I 21,600 21,600
After School Counselor II 28,800 28,800
1220 P/T Teacher 16,380 (8,280) 8,100
1240 P/T Teacher Assistant 91,728 (91,728)
PIT School Aides 14,400 14,400
1250 Teacher Assistant II 13,104 (13,104) 0
2101 Social Security-matching 14,228 (3,910) 10,318
2401 Workers Compensation 1,601 (472) 1,129
3431 Contract-Food Services 30,855 (30,855)
5290 Other Mat'l & Supply 5,000 10,800 15,800
SUBTOTAL 186,396 (66,609) 119,787
EXHIBIT A
6401 Computer Software >750
SUBTOTAL
Capital Outlay 7400
2,500 5,000
7,500
2,500 5,000 7,500
TOTAL
Total Amendments-Expenditures
Function Job Class
2003/04 Adopted
Full Time Part Time
2003/04 Amended
Full Time Part Time
5101 Teacher
5102 Teacher
5250 Teacher
5901 Substitute Teacher
6200 Media Specialist
7300 Principal
Assistant Principal
Business Manager
Administrative Assistant
Receptionist
Regiatar/Compliance
PFF Computer NetworkJTech
79OO
9102
Cafeteria Manager
P/T Teacher
Site Coordinator
Teacher Assiant II
P/T After School Counselor I
PFF After School Counselor II
P/T Teacher Assistant
P/T School Aides
20.00
1 l.O0
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
14.00
20.00
11.00
4.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
4.00
4.00
2.00
Total 44.00 17.00 46.00 12.00
MIAMI DALLY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dada County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personafiy appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices Df the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
ar~(~ Legal Hoiieays) newspaper, pueiisneci m Ivimmi in Miami-Dada
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA - PUBLIC NOTICE OF
PROPOSED ORDINANCES - OCT. 7, 2003
in the XXXX Court,
was published in said newspaper in the issues of
09/19/2003
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dada
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dada County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mai[ matter at the post
office in Miami in said Miami-Dada County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
Swornr and s/~/bed before/~f/
~19 of R . . 2003
(SEAL) I~, / OF~Fi.~?J-.~NOTAR¥SEAL ·
I ~,~.~'~,.?.L~.R~_.~o, cc~29~8 /
NOTICE IS HEREBY GIVEN that onTuesday, the'/th day o~ October,
Center, 19200 Were Coent~y Ck~b DY~'e, Ave~tuCa, FloC, da, the City
AN ORDII~NCE OF 11~E cn'Y coMi~o~ OF 11~ crr~
2OO~0~, WHIGH ~ ADOPTED A CHAITI~q
YEAR F,n~/04 (JULY 1 - JUNE II0) BY REVI~INGI I~IE--'~f~(/- -
EXHI~T -A' AI'TACHrrD HERETO, AUl140~mNG 114E CITY
MANAGER TO DO ALL 1141NG~ ~ TO CARRY
OUT ~ AIM~ OF 'TH~ O~IDINR, NCE~ 1~OVIDING FO~ ,M~
EFFECTNE DATt
n pol~. '
based.
Tere~ NL Som~, CMC C#y Cle~
9/19 03..4-78/396284M
I