05-20-2003Mayor Jeffrey M. Perl0w
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Corrtrniasioner Hob Diamond
Commissioner Manny Gronsman
Commissioner Harry Holzber~
City of Aventura
Aventura Charter Elementary School
Board of Directors Meeting
AGENDA
May 20, 2003 10:00 A.M.
19200 West Country Club Drive
Aventura, Florida 33180
CALL TO ORDERLROLL CALL
Eric M. Soroka
Dr. Katherine Bray Murphy
Charter Schools USA
2. RESOLUTION:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA ACTING AS THE BOARD OF DIRECTORS FOR THE AVENTURA
CHARTER ELEMENTARY SCHOOL, AUTHORIZING THE CITY MANAGER
TO ACT AS THE BOARD'S DESIGNEE TO EXECUTE LETTERS AND
DOCUMENTS ON BEHALF OF THE BOARD; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
PUBLIC HEARING: MOTION RECOMMENDING ADOPTION OF THE
FOLLOWING ORDINANCE:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CHARTER ELEMENTARY SCHOOL FOR FISCAL YEAR
2003/04 (JULY I - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING
FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
ADJOURNMENT.
'[his meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305466-8901, not later than two days prior to such proceeding. One or more members of the City's advisory boards may be in
attendance. Anyone wishing to appeal any decision made by the ACES Board of Directors with respect to any maoer considered at
such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be
viewed at the Office of the City Clerk, City of Aventam Government Center, 19200 West Country Club Drive, Aventura, Florida,
33180. Anyone wishing to obtain a copy &any agenda item should contact the City Clerk at 305-466-8901.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
City Commission ty~.
Eric M. Soroka, ICMA-CM, Ci [
May 8, 2003
Resolution Authorizing the City Manager to Act as ACES Board
of Director's Designee
May 20, 2003 City Commission Meeting Agenda Item ~,~
RECOMMENDATION
it is recommended that the City Commission, acting as the Board of Directors for the
Aventura Charter Elementary School, adopt the attached Resolution authorizing the
City Manager to act as the Board's designee.
BACKGROUND
The Schools of Choice Office, which is the department of the School Board that
oversees Charter Schools, has requested that the Board of Directors provide a
document that authorizes the City Manager to execute letters and documents on behalf
of the Board.
Recently, in order to release the grant funds the Schools of Choice Office requested an
executed letter on behalf of the ACES Board. In order to carry out the day-to-day
operations of the School and interact with the Schools of Choice Office, the Resolution
is recommended. It is similar in nature to the authority already granted to the City
Manager by the Charter.
If you have any questions, please feel free to contact me.
Attachment
CC01194-03
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, ACTING AS THE BOARD OF
DIRECTORS FOR THE AVENTURA CHARTER
ELEMENTARY SCHOOL, AUTHORIZING THE CITY
MANAGER TO ACT AS THE BOARD'S DESIGNEE TO
EXECUTE LETTERS AND DOCUMENTS ON BEHALF OF
THE BOARD; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; PROVIDING AN
EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, ACTING AS THE BOARD OF DIRECTORS FOR
THE AVENTURA CHARTER ELEMENTARY SCHOOL, THAT:
Section 1. The City Manager is hereby authorized to act as the Board's
Designee to execute letters and documents on behalf of the Board.
Section 2. The City Manager is authorized to take all action necessary to
implement the purposes of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner
who moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote. the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Pedow
Resolution No.2003-
Page 2
PASSED AND ADOPTED this 20~h day of May, 2003.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CITY OF AVENTURA
OFFICEOFTHECITYMANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission y ~~
Eric M. Soroka, ICMA-CM, Cit
May 2, 2003
Ordinance Adopting 2003~2004 Charte
School Fund Budget
Ist Reading May 20, 2003 City Commission Meeting Agenda Item ~_
2nd Reading June 3, 2003 City Commission Meeting Agenda Item __
Attached for your consideration is the adopting Ordinance and budget document for the
2003/04 Charter School Fund Budget.
if you have any questions, please feel free to contact me,
EMS/aca
Attachment
CC01191-03
ORDINANCE NO. 2003-__
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL
OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CHARTER ELEMENTARY SCHOOL FOR
FISCAL YEAR 2003/04 (JULY 1 - JUNE 30), PURSUANT
TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2003/2004 Operating and Capital Improvement Program
Budget for the Aventura Charter Elementary School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein,
be and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Ordinance No. 2003-__
Page 2
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
2
Ordinance No. 2003-__
Page 3
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Resolutions as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2003 shall
lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in
the 2003/2004 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
Ordinance No. 2003-__
Page 4
The foregoing Ordinance was offered by Commissioner , who
moved its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
The foregoing Ordinance was offered by Commissioner
, who
moved its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 20~h day of May, 2003.
4
Ordinance No. 2003-__
Page 5
PASSED AND ADOPTED on second reading this 3rd day of June, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
CHARTER SCHOOL BUDGET
FISCAL YEAR 2003~04
CITY OF AVENTURA
AVENTURA CHARTER ELEMENTARY SCHOOL
CITY COMMISSION~BOARD OF DIRECTORS
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Bsskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
CITY MANAGER
Eric M. Soroka
PRINCIPAL
Dr. Katherine Bray Murphy
MANAGEMENT COMPANY
Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2003~04
TABLE OF CONTENTS
TOPIC
CITY MANAGER'S BUDGET MESSAGE
ADOPTING ORDINANCE
PAGE NO.
SUMMARY
1
DESCRIPTION AND PERSONNEL ALLOCATION SUMMARY
2
ORGANIZATION CHART
3
PERFORMANCE CRITERIA
4
REVENUE PROJECTIONS
6
ACTIVITIES
Expenditures:
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instructional Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
7
8
9
10
11
12
t3
14
15
16
AVENTURA CHARTER
ELEMENTARY SCHOOL
Aventura, FL
www. aventuracharter, org
The Honorable Mayor and City Commission
Aventura Charter Elementary School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2003/04 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of
Aventura, I hereby submit the proposed Budget for the Charter School
Fund for the fiscal year beginning July 2003, for your review and
consideration. This budget document represents the first year of
operation of the Aventura Charter Elementary School. Our goal in
developing the budget was to insure that school functions were funded to
provide a quality education for our students whereby lifelong learning
skills ara acquired and the preparation of a realistic balanced budget.
The school is scheduled to open in August 2003.
Budget Format
The format of the budget is in accordance with guidelines adopted by the
State and School Board of Miami-Dade County, Flodda and utilizes the
school system's accounts codes as well.' The proposed budget was
submitted to the City by Charter Schools USA (CSUSA). Various
meetings were held between the City and CSUSA in order to jointly
review, prepare and submit a balanced budget.
Significant Factors Affecting Budget Preparation
Two years have passed since the City received its response and related
projected budgetary requirements for the RFP to Design, Build, Operate
and Maintain a Charter Elementary School. Although for the most part,
the attached budget reflects the budgetary requirements included in the
original RFP and in many cases the costs are lower, one major area of
[concern is Capital Outlay funding. Based on the original estimates, the
Capital Outlay funding was projected to be between $450,000 and
a year. Based on this assumption, the City acquired a loan to
the construction of the school that would require annual debt
payments in the amount of $443,000. The State legislature over
past two years has failed to adequately fund capital outlay for charter
further reduced the amounts anticipated. In fact, it is
A Member of the (: ]~ ^ ~ ~_E. s ¢ H 0 0 [. S Family of Schools
projected that in the first year of operation the school will receive only $45,000 for
capital outlay. In spite of the capital outlay revenue reduction, the budget was balanced
in part by lower costs for contracted services than originally projected and revenues
derived from "Before and After" School Programs. Furthermore, the City's General
Fund was not used to subsidize the budget. The severe reductions in capital outlay
funding will have two major effects. It forced the budget to be prepared without any
contingency funding. The payback of the loan acquired by the City to purchase the
school site will occur over a longer period of years than originally anticipated. It is
important that we continue to monitor this situation and the actions of the State
Legislature as it relates to equal treatment of charter schools in the capital outlay
funding area.
Summary of All Budgetary Funds
The total proposed budget for 2003/04, including all operating and capital outlay is
$3,746,977. The majority of the budget is Personnel Services at $1,975,967. Operating
expenditures total $1,298,425. Other Uses expenditures, which primarily represent
lease payments to the Debt Service Fund to cover school construction debt payments,
total $442,585. Capital Outlay expenditures are $30,000.
Budget Category Summary
Revenues
State Shared Revenues
Charges for Services
Other Non-Revenues
Total Revenues
$3,307,665
438,312
1,000
$3,746,977
Expenditures
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instructional Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
Total Expenditures
$ 987,499
547,846
277,823
44,192
66,691
337,721
82,800
1,125,708
246,696
30,000
$3,746,976
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the City's Charter Schools. The fund accounts for operating and capital revenues,
expenditures and capital outlay.
[!
Aventura Charter Elementary School
The August 25, 2003 opening of Aventura Charter Elementary School (ACES)
represents several milestones in the City's short history. The school will be the first
public elementary school within the City's boundaries and the first municipal sponsored
charter school in Miami-Dade County. The opening of ACES showcases the City's
changing demographics, toward a younger family oriented community. The state-of-the-
art educational facility is located at 3333 NE 188th Street and will serve up to 600
students in kindergarten through fifth grades.
ACES will enrich a child's learning and social atmosphere through:
· Safe School Campus - The City provides a fulltime certified police officer to the
school that serves as the School Resource Office. Traditional security methods
including cameras will also be in place at the School.
· Before/After School Care - The service will be available from 7:30 A.M. to 8:30
A.M. and 3:00 P.M. to 6:00 P.M. every school day on a fee basis to all children
attending the school.
· Small Class Sizes - Kindergarten classes are limited to 20 students and all other
grades are limited to 25 students.
· Technology Integrated in Every Classroom - At least 4 state-of-the-art
computers will be available in every classroom and a computer lab is based at
the school.
· Low Student-Teacher Ratio
· Parental Involvement Opportunities - Parents must sign a "contract" agreeing to
volunteer a minimum of 20 hours per year.
Personalized Learning Plans - Best practices that include an on-line "Standards
Adoption Measurement" that provides immediate short term objectives for
identified student strengths and area of growth in reading and mathematics.
· Progressive Curriculum - Standards based curriculum that adds depth and
breath to subject matter above state and national standards.
· Specialty Classes - Includes music, art, physical education, media, computers,
foreign language and science.
· Character-Building Education
· Experienced Faculty
· Exceptional Student Education (ESE), English as a Second Language (ESOL),
Gifted Students Programs - The budget provides for a fulltime ESOL and ESE
teachers who will oversee proposed endorsed teachers at every grade level.
· Enthusiastic and Nurturing Teachers and Staff
· Transportation - Students residing within 2 miles of the school site will not be
eligible for transportation. Those living greater than 2 miles but less than 3.5
miles will be eligible for transportation. Students living greater than 3.5 miles
must furnish their own transportation.
· Gym Facilities - A full size gym located next door at the City's Community Center
will be available to the school for physical education classes and special events.
Revenues
The revenues, availableforallocationinthe 2003~04 Fiscal Year, are anticipatedto be
$3,746,977.
State Shared Revenues - The amount projected for Florida Education Finance
Program revenues is $3,070,728 and is based on $5,291 per student less the
transportation reimbursement component and the 2% held back by the School Board
for administrative costs. A charter school start up grant in the amount of $150,000 is
included for the first year of operations. The transportation reimbursement amount is
$41,202 and is based on 126 students requiring bus service. Capital Outlay revenue
amounts are conservatively based on $76 per student. The final amount will be based
on the actions of the State Legislature. Original projections prepared two years ago
indicated over $850 per student.
Char,qes for Services - The amount projected for Food Service Fees is $157,080 and
includes lunch, before school and after school meals. After School Program includes
revenues derived from fees charged for Before and After School Programs and is
estimated to be $281,232.
Other Non-Revenues - This represents anticipated surplus amounts from the prior
year's budget.
Expenditures
The estimated 2003104 expenditures contained within this budget total $3,746,977 and
are balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $1,975,967 or 53% of the budget. The total
number of employees is 44 full time and 17 part-time compared with 6 full time
positions included in last year's start-up budget Included in the fulltime positions are
36 teachers and 1 teacher assistant II. The majority of the part-time positions (16) will
be utilized to provide Before and After School Programs. In addition, a media specialist
and a part-time computer network/technician positions has been included in the budget.
All employees except the Principal are under contract with CSUSA.
OperatinR Expenses
The expenditures for operating expenses are $1,298,425, which represents 35% of the
budget. The major expenses are as follows:
· CSUSA management fee - $386,974
· Textbooks - $220,000
· Food services contract - $178,424
· Other materials and supplies - $117,500
· Transportation services contract- $82,800
· SPED Services - $67,500
· Building maintenance contract- $67,500
· Electricity - $60,000
Other Uses
Other Uses expenditures, which primarily represent lease payments to the Debt
Service Fund to cover the school construction debt payments, total $442,585.
Capital Outlay
A total of $30,000 has been budgeted for furniture, fixtures, equipment and computer
equipment.
Summary
I am pleased to submit the detailed budget contained herein. The budget document and
its related funding levels represent the Board's continued commitment to providing a
school of excellence for our community.
The budget contains funding levels to address the following key objectives:
· Hidng administrators and teachers who are well prepared for creating life-long learners
in their students as well as acting as role models in their own quest for knowledge on
the latest "best practices" in educational research to enhance their teaching abilities.
· Putting into place a strong accountability system that will hold everyone at the
schoolhouse responsible for maximizing leaming opportunities.
· Having a school faculty that will tolerate no excuses for failure. The expectation is that
every child will be successful.
· Creating a school climate that enables students and teachers to feel they are cared
for, respected, and contributing members of the school.
· A low staff-pupil ratio in order to enhance the development of the individual strengths
of each student.
· Establishing initial baseline assessment data to identify and measure student progress.
· Providing additional staff members for enrichment and remediation services.
· Developing a strong parent-teacher relationship.
· Maximizing the use of technology imbedded in classroom instruction as well as in a lab
setting.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of the staff of Charter Schools USA and
the School's principal. All questions relating to the budget should be referred to my
attention.
EMS/aca
CITY OF AVENTURA
BUDGET CATEGORY SUMMARY
2003~04 (July 1 - June 30)
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter Schools, The fund will account for operating and capital revenues, and
expenditures associated with the Aventura Charter Elementary Scholl.
State Shared Revenues
Charges for Services
Interest Income
Disposition of Fixed Assets
Other Non-Revenues
Total Revenues
REVENUE PROJECTIONS
$ - $ 3,307,665
438,312
199,494 1,000
$ 199,494 $ 3,746,977
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instruct Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
Total Expenditures
Revenues over(under) Expenditures
EXPENDITURES
58,494
141,000
$ 987,499
547,846
277,823
44,192
66,691
337,721
82,800
1,125,708
246,696
30,000
$ 199,494 $ 3,746,976
$ o
Charter School Fund Budget
Page 1
CITY OF AVENTURA
2003/04
This department is responsible for organization, operation and management of the City's
Charter Elementary School. By focusing on Iow student-teacher ratios, high academic
standards and parental participation, the school will provide a first class learning environment
for the City's children. The school operations are provided by contract with Charter Schools
USA.
Personnel Services $52,494 $1,975,967
Operating Expenditures 147,000 1,298,425
Other Uses 442,585
Capital Outaly 30,000
Total $199,494 $ 3,746,976
2001/02 2002/03
Function Job Class Full TimePartTIme Full TimePart Time
5101 ~eacher - - ~ 20.00'
5102 Teacher 11.00
5260 Teacher
4.00
5901 Substitute Teacher
1.00
6200
7300
Media Specialist 1.00
Principal 1.00 1.00
Assistant Principal 1.00
Site Coordinator 1.00
Administrative Assistant 1.00
Receptionist 1.00
Reglsta r/Complla ncc 1.00
PiT Computer Network/Tech
1.00
1.00
1.00
1.00
1.00
1.00
9102
P/TTeacher
PFrTeacherAs~isl~
Teacher Assistentll
2.00
14.00
1.00
Totel 6.00
44.00 17.00
Charter School Fund Budget Page 2
Charter School Department
Organization Chart
City Manager ~
CSUSA ~
I Management Co:,~
:~'~/;~ ~l~?~ :''~::~'~i~ School Advisory
Board
Elemen~ School~
Charter School Fund Budget Page 3
Education Mana.qement.
1. For the first year of operation, the Charter School shall attain the following:
a) Reading - 70% of student test scores will improve by ten (10) percentage points on the
Comprehensive Test of Basic Skills (CTBS).
b) Reading - 70% of student test scores will improve by ten (10) percentage points on the
CTBS or norm-referenced/criterion-referenced test administered by the Charter School over
the first test administration in the fall of year 1.
c) Reading - Students in grades 3 - 5 will gain a year's growth in a years time as measured
by CSUSA's criterion referenced tests, teacher made assessments and student portfolios.
d) Mathematics - The average test score by grade will improve by ten (10) percentage
points on the CTBS or norm-referenced/criterion -referenced test over the first
administration of the test.
e) Mathematics - Students in grades 3 - 5 will gain a year's growth in a year's time as
measured by CSUSA's criterion referenced tests, teacher made assessments and student
portfolios.
2. For each year of operation, the Charter School shall attain the following:
a) All students will maintain a portfolio demonstrating and charting improvement and mastery
of skills required at that grade level. This portfolio will be part of the Personal Learning Plan
(PLP) that is the compendium of parent, student and teacher conferences. Each PLP will
establish academic goals for each individual student in relation to his/her performance and
progress.
b) The median percentile by each grade level for the Reading and Mathematics subtests of
the State or Chartering Entity-required norm-referenced test shall be no lower than the
median percentiles achieved by the Miami-Dade County Public Schools that the students of
the CITY would otherwise attend based on established attendance boundaries (currently,
Highland Oaks and Ojus Elementaries). For purposes of this section, the standard
measurement of error for the norm-referenced test shall be three (3) percentile points. This~
section will be automatically amended on an annual basis to include additional subtests~
required by the State or Chartering Entity-required norm-referenced tests, if any.
,c) Meet the requirements delineated in FI,orida State Board of Education Administrative Rule
Development and Operations Mana.qement.
1. The number of enrolled students, shall be 95% of the number of students allowed under
the Charter.
2. The percentage of parents who on the Parent Survey agree or strongly agree to the
statement that "1 would recommend the Charter School to a friend" is 80% in year 1.
__ Charter School Fund Budget Page 4
Financial Manaqement.
1. CSUSA shall operate the Charter School within the Charter School Annual Budget, as
approved by the Aventura City Commission.
2. The Charter School shall complete the year with no deficits.
3. The audits required by State Law and the Charter shall indicate that the financial
statements are presented fairly and that tests of compliance with laws and regulations and
consideration of the internal control over financial reporting disclose no instances of non-
compliance, nor any material weaknesses.
Facilities Manaqement.
1.Subject to the terms and conditions of any Charter School Maintenance Agreement the
percentage of parents who on the Parent Survey agree or strongly agree to the statemer
~The school buildings and grounds are c ean and well maintained" is 90%.
IHuman Resources Mana,qement.
1 .Class size and student/classroom teacher ratios shall be maintained throughout the schoo
year at 20:1 for Kindergarten and 25:1 for Grades 1 through 5.
2. CSUSA shall make every reasonable effort to insure that the experience level of th(
Charter School's instructional staff shall be substantially distributed such that at least 1/3
are categorized as "Veterans" (teachers with more than 7 years of teaching experience) and
at least 2/3 are categorized as "Veteran" or "Mid-Level" (Teachers with three to seven years
of teaching experience). In determining experience levels, advance degrees and other
relevant work experience may be considered. If the experience levels of the Charter
School's instructional staff are not substantially in compliance with this section, CSUSA shall
provide reasonable documentation and information to the City Manager detailing theI
recruiting efforts that were made to attract experienced instructional staff, explanationsl
and/or special circumstances and actions planned to achieve substantial compliance withl
this sect on. I
I
Charter School Fund Budget Page 5
CITY OF AVENTURA
REVENUE PROJECTIONS
2003/04
335910 3310
331600 3399
335980 3354
335991 3391
Subtotal
347905 3489
Subtotal
State Shared Revenues:
Florida Education Finance Program
Grants
Transportation
Capital Outlay
Char.qes for Services:
Food Service Fees
After School Programs
Interest Income:
361030 3431 Interest Earnings
Misc. Revenues
Subtotal
364010 3780
3999000 3489
3811001 3610
3842000 3712
Subtotal
Total Revenues
Disposition of Fixed Assets
Sale of Equipment
Other Non-Revenues
Beginning Surplus
Transfer from General Fund
Bond Proceeds
$ 3,070,728
150,000
41,202
45,735
$ 3,3O7,665
157,080
281,232
$ 438,312
89,494
110,000
199,494
199,494 $
1,000
1,000
3,746,977
Charter School Fund Budget
Page 6
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
Personnel Services
1220 120 Teacher 699,193
2101 221 Social Security- matching 59,385
1502 291 Bonuses 0
2201 211 Pension 5,298
1503 291 Stipends 4,000
2301 231 Health 37,488
2302 232 Life Insurance 2,119
2401 241 Workers compensation 8,618
1505 291 Sick Day Buyout 7,200
subtotal $0 $823,301
OperatinQ Expenditures/Expenses
4001 330 Travel/Conferences/Training 2,773
5290 590 Other Mat'l & Supply 36,617
5299 790 Miscellaneous Expense 4,333
5410 521 Memberships/dues/subscription 975
5411 520 Textbooks 119,500
subtotal
$0 $164,198
Total Function 5101
$0 $987,499
Charter School Fund Budget Page 7
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
190-6002-569
4-8 Basic 5102
Personnel Services
1220 120 Teacher
2101 221 Social Security- matching
1502 291 Bonuses
1503 291 Stipends
2201 211 Pension
2301 231 Health
2302 232 Life Insurance
2401 241 Workers compensation
1505 291 Sick Day Buyout
subtotal
Operatin.q Expenditures/Expenses
4001 330
5290 590
5299 790
5410 521
5411 520
Travel/conferences/training
Other Mat'l & Supply
Miscellaneous Expense
Memberships/dues/subscription
Textbooks
subtotal
Total Function 5102
385,960
32,658
0
1,200
2,924
20,618
1,170
4,757
3,960
$0 $453,247
1,387
18,308
2,167
488
72,250
$0 $94,599
$0 $547,846
Charter School Fund Budget
Page 8
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
Personnel Services
1220 120 Teacher
2101 221 Social Security- matching
2201 211 Pension
1502 291 Bonuses
1503 291 Stipends
2301 231 Health
2302 232 Life Insurance
2401 241 Workers compensation
1505 291 Sick Day Buyout
subtotal
ODeratin(~ Ex~)enditures/Expenses
4001 330
3190 310
5290 590
5290 590
5299 790
5410 521
5410 520
Travel/Conferences/Training
Prof & Tech Services-SPED
Leasing Expense
Other Mat'l & Supply
Miscellaneous Expense
Memberships/dues/subscription
Textbooks
subtotal
Total Function 5250
142,446
12,121
1,079
0
1,200
7,498
432
1,755
1,440
$0 $167,971
2,240
67,50O
3,000
29,575
3,500
788
3,250
$0 $109,853
$0 $277,823
_ Charter School Fund Budget Page 9
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
Personnel Services
1220 120 Teacher
2101 221 Social Security- matching
2201 211 Pension
1502 291 Bonuses
1503 291 Stipends
2301 231 Health
2302 232 Life Insurance
2401 241 Workers compensation
1505 291 Sick Day Buyout
Operating Expenditures/Expenses
3190 310 Prof & Tech Services
subtotal
subtotal
Total Function 5901
25,000
2,185
190
1,874
76
3O9
36O
$0 $29,995
14,196
$0 $ 14,196
$0 $44,192
Charter School Fund Budget Page 10
CITY OFAVENTURA
CHARTER SCHOOL
2003~04
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instruct Media Services 6200
Personnel Services
1200 120 Media Specialist
2101 221 Social Security- matching
2201 211 Pension
1502 291 Bonuses
1503 291 Stipends
2301 231 Health
2302 232 Life Insurance
2401 241 Workers compensation
Sick Day Buyout
Operatin.q Expenditures/Expenses
5411 520 Textbooks
subtotal
subtotal
Total Function 6200
36,000
2,999
27O
0
0
1,874
108
439
0
$0 $41,691
25,000
$0 $25,000
$0 $66,691
Charter School Fund Budget Page 11
CITY OF AVENTURA
CHARTER SCHOOL
2003104
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
Personnel Services
1230 160
1230 160
1230 160
1230 160
1250 110
1250 110
1230 160
4041 201
2201 211
2101 221
1502 291
1503 291
2301 231
2302 232
2401 241
2501 251
Receptionist
Administrative Assistant
Registar/Compliance/ESE
Site Coordinator
Vice Principal
Principal
Network/Comp Tech -PR'
Automobile allowance
Pension
Social Security- matching
Bonuses '
Stipends
Health
Life Insurance
Workers compensation
Unemployment compensation
subtotal
Operating Expenditures/Expenses
3190 310
4901 391
5290 590
5299 790
5410 521
Prof & Tech Services
Legal/Employment Ads
Other Mat'l & Supply
Miscellaneous Expense
Memberships/dues/subscription
subtotal
1,574 15,200
7,951 17,480
4,286 26,520
6,663 31,500
5,293 45,000
19,890 89,500
- 16,750
4,800
457 13,244
3,493 23,139
6,713
0
2,589 14,995
92 864
206 3,516
- 0
$52,494 $309,221
0
5000 2,500
1000 25,000
0
1,000
$6~000 $28,500
Total Function 7300
$58,494 $337,721
Charter School Fund Budget Page 12
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
Operatinq Expenditures/Expenses
3190 310 Prof & Tech Services
subtotal
Total Function 7800
82,800
$0 $82,800
$0 $82,800
Charter School Fund Budget Page 13
CITY OF AVENTURA
CHARTER SCHOOL
2003104
BUDGETARY ACCOUNT SUMMARY
'190-6008-569
Operation of Plant 7900
OperatinR Expenditures/Expenses
3201 312
3147 316
3148 312
4620 350
3431 310
4101 370
4301 380
4301 430
4501 320
4635 350
5295 510
5290 590
Accounting & auditing fees
School Advisory Consultant
Planning/Management Fee CSUSA
Contract- Building maintenance
Contract-Food Services
Communications
Pub Ut Svc Othr Energy Sv
Electricity
Insurance & Bond Premium
Repairs & Maintenance
Cleaning/janitorial supplies
Other Mat'l & Supply
Office Equip - Leasing Expense
subtotal
Other Uses
9125 921
Contingency
Lease Payments to City Debt Service
subtotal
Total Function 7900
2000 7,500
10,000 7,500
100,000 386,974
61,200
147,569
9,000
7,500
55,000
1000 20,000
7,88O
4,000
3,000
28000 10,000
$141,000 $727,123
0 398,585
$0 398,585
$141,000 $1,125,708
Charter School Fund Budget Page 14
CITY OF AVENTURA
CHARTER SCHOOL
2003/04
BUDGETARY ACCOUNT SUMMARY
t90-6009-569
Child Care Supervision 9102
Personnel Services
1503 291
1230 160
1220 120
1240 150
2101 221
2201 211
1503 291
2301 231
2302 232
2401 241
Site Director- Stipend
Site Coordinator
PR- Teacher
PR- Teacher Assistant
Teacher Assistant II
Social Security- matching
Pension
Stipends
Health
Life Insurance
Workers compensation
subtotal
Operatin.q Expenditures/Expenses
3201 312
3431 310
4620 350
4501 320
4635 350
4301 430
5290 590
Accounting & auditing fees
Contract-Food Services
Contract- Building maintenance
Insurance & Bond Premium
Repairs & Maintenance
Electricity
Other Mat'l & Supply
subtotal
Other Uses
9125 921
Lease Payments to Debt Service Fur
subtotal
10,000
3,500
16,380
91,728
13,104
14,228
0
0
0
0
1,601
$0 150,541
1,000
30,855
6,300
2,000
2,000
5,000
5,000
$0 $52,155
0 44,000
$0 $44,000
Total Function 9102
$0 $246,696
Charter School Fund Budget Page 15
CITY OF AVENTURA
CHARTER SCHOOL
2003~04
BUDGETARY ACCOUNT SUMMARY
190-6010-669
Capital Outlay 7400
Capital Outlay
6307 631
6401 692
6410 640
6401 643
Charter School Construction
Computer Software >750
Furniture, Fixture & Equipment
Computer Equipment >750
subtotal
Total Function 7400
0 0
2,500
0 20,000
0 7,500
$0 $30,000
$0 $30,000
_ Charter School Fund Budget Page 16