09-18-2003 Workshop19200 West Country Club Drive Aventura_ Fl,
City Commission
Workshop Meeting
September 18, 2003- 10 a.m.
Executive Conference Room
AGENDA
1. Miami Dade County NE Library Branch
Proposed Renovations( Presentation by
County)
2. Term Limits (Commissioner Cohen)
3. FlU Biscayne Bay Project*
4. Yacht Club Way Update*
s. Miami-Dade County League Dinner*
6. Parade Request-Lions of Jerusalem
7. Use of Community Recreation Center by
Political Organizations (Commissioner
Beskin)
8. Annexation
9 Adjournment
* Back-up Information Exists
Next Meeting: October 23, 2003
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this mee~ng because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission y~
Eric M. Soroka, ICMA-CM, Cit
September 17, 2003
Proposed Northeast Sub-Regional Branch
Renovations
Library at Aventura
Attached is the proposed renovations planned for the Northeasl
Library that will be presented at the Workshop Meeting.
EMS/aca
Attachment
Sub Regional Branch
CC01241-03
MEMORANDUM
CONSTRUCTION MANAGEMENT & RENOVATION SERVICES
TO:
Bill Urbizu, Assistant Director DATE:
Miami-Dare Public Library System
Marketing, Media Relations and Support Services
FROM: Jose Perez, A.I.A.
GSA / CMRS Acting Division Director
SUBJECT:
September 16, 2003
W30113 N.E. Regional
Library Renovations
Scope of work
Northeast Sub-Regional Branch Library at Aventura Renovations
Phase I - Demolition Outdoor Terrace Area
Demolition of existing storefront and low wall at outdoor terrace area
Demolition of two roll-up doors -to storage area, and to auditorium
Remove quarry tile on outdoor terrace floor and auditorium
Remove chain link fencing at outdoor terrace
Demolition of existing stage area in auditorium
Demolition of existing stud walls and mechanical equipment in auditorium
Demolition of existing public restrooms
Demolition of existing kitchen area, including equipment, fixtures, doors, and walls
Remove existing lighting in auditorium and outdoor terrace area
Phase I - Construction New Meeting Room
Replace A/C equipment in auditorium
Install new chiller in outdoor mechanical area for expanded A/C system
New ADA compliant public restrooms
New storefront to enclose meeting room - openings to parking, new outdoor terrace, and library
New folding partition wall
Re-lamp new meeting room area and public restrooms
New VCT flooring at new meeting room area and at entrance to meeting room
Repaint interiors for phase I
Patch existing metal roof as necessary (temporary)
Phase H- Demolition of Entry, Circulation and Workroom
Renovation of existing staffrestrooms - tile, lighting, lavatories
Demolition of existing entry storefi-ont and storefront at children's area
Demolition of existing sidewalk and planters at entry
Demolition of existing circulation desk (move circ. to new meeting room area - temp. entrance)
Demolition of existing reference desk
Remove existing lighting in entry area
Repair / remove skylights
Demolition of staff offices & workroom - ceiling, lighting, stud walls
Demolition of existing small study rooms (space to be incorporated into work room)
Cut opening in block wall behind circulation desk for new vision panel
Phase H - Construction of Entry and Circulation / Reference Desk
New stamped concrete walk at entry
New storefront entry, and new flooring at entry
Refurbish staffbathrooms - new tile, lavatories, and lighting
New circulation and reference desk
Re-lamp entry area and circulation / reference desk
Re-lamp stafflounge, and librarian's office (formerly conference room)
New workroom - stud walls, ceiling, and lighting
Re-lamp adult stacks area
Enclose new mechanical room, install new air handler, compressor
Repair / replace skylight, patch roof leaks
Repaint interiors for phase H
Phase HI - Demolition Children's Area
Move children's area functions to new meeting room (circulation and reference move to new front desk
Partially excavate earth berm as needed to accommodate new clerestory windows
Cut existing block wall at children's area for new windows
Remove existing lighting at children's area
Remove carpeting throughout library
Phase HI - Construction Children's Area / new furniture
Replace both existing A/C condensing units with new units
Install new windows at children' s area
Re-lamp children's area
Replace existing shelving and displays with new
Replace existing loose furniture (chaks, tables) with new
Re-roof entire library
Repaiat interiors for phase III
New flooring throughout library
Repaint building exterior
MEMORANDUM
CONSTRUCTION MANAGEMENT & RENOVATION SERVICES
TO:
Bill Urbizu, Assistant Director DATE:
Miami-Dade Public Library System
Marketing, Media Relations and Support Services
FROM: Jose Perez, A.I.A.
GSA / CMRS Acting Division Director
SUBJECT:
September 18, 2003
W30113 N.E. Regional
Library Renovations
Scope of work
Northeast Sub-Regional Branch Library at Aventura Renovations
Phase I - Demolition Outdoor Terrace Area
Demolition of existing storefront and low wall at outdoor terrace area
Demolition of two roll-up doors - to storage area, and to auditorium
Remove quarry tile on outdoor terrace floor and auditorium
Remove chain link fencing at outdoor terrace
Demolition of existing stage area in auditorium
Demolition of existing stud walls and mechanical equipment in auditorium
Demolition of existing public restrooms
Demolition of existing kitchen area, including equipment, fixtures, doors, and walls
Remove existing lighting in auditorium and outdoor terrace area
$50,000
Phase I - Construction New Meeting Room $325,000
Replace A/C equipment in auditorium
Install new chiller in outdoor mechanical area for expanded A/C system
New ADA compliant public restrooms
New storefront to enclose meeting room - openings to parking, new outdoor terrace, and library
New folding partition wall
Re-lamp new meeting room area and public restrooms
New VCT flooring at new meeting room area and at entrance to meeting room
Repaint interiors for phase I
Patch existing metal roof as necessary (temporary)
Phase II - Demolition of Entry, Circulation and Workroom $350,000
Renovation of existing staff restrooms - tile, lighting, lavatories
Demolition of existing entry storefront and storefront at children's area
Demolition of existing sidewalk and planters at entry
Demolition of existing circulation desk (move circ. to new meeting room area - temp. entrance)
Demolition of existing reference desk
Remove existing lighting in entry area
Repair / remove skylights
Demolition of staff offices & workroom ceiling, lighting, stud walls
Demolition of existing small study rooms (space to be incorporated into work room)
Cut opening in block wall behind circulation desk for new vision panel
Phase II - Construction of Entry and Circulation / Reference Desk
New stamped concrete walk at entry
New storefront entry, and new flooring at entry
Refurbish staff bathrooms - new tile, lavatories, and lighting
New circulation and reference desk
Re-lamp entry area and circulation / reference desk
Re-lamp staff lounge, and librarian's office (formerly conference room)
New workroom stud walls, ceiling, and lighting
Re-lamp adult stacks area
Enclose new mechanical room, install new air handler, compressor
Repair / replace skylight, patch roof leaks
Repaint interiors for phase li
$500,000
Phase III - Demolition Children's Area $70,000
Move children's area functions to new meeting room (circulation and reference move to new front desk)
Partially excavate earth berm as needed to accommodate new clerestory windows
Cut existing block wall at children's area for new windows
Remove existing lighting at children's area
Remove carpeting throughout library
Phase III - Construction Children's Area / new furniture
Replace both existing A/C condensing units with new units
Install new windows at children's area
Re-lamp children's area
Replace existing shelving and displays with new
Replace existing loose furniture (chairs, tables) with new
Re-roof entire library
Repaint interiors for phase III
New flooring throughout library
Repaint building exterior
$1,500,000
Phase I Total
Phase II Total
Phase III Total
Grand Total
$375,000
$850,000
$1~570~000
$2,795,000
!
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FIU
FLORIDA INTERNATIONAl UNIVERSITY
Miami's pub[ic research universir~
August10,2003
Ms. Eric Soroka, City Manager
City of Aventura
19200 West Country Club Drive
Aventura, FL 33180
Dear Manager Soroka:
The FlU Biscayne Society would like to invite the City of Aventura to be a co-
partner of the FlU Biscayne Bay project to inform all surrounding residents of the
many events that take place at the campus. Many of these events are free, or
carry a nominal charge. [In 2002/2003], the University hosted more than 200
adult education/cultural/entertainment events open to the public.
As a publicly funded university, part of FIU's mission is to extend its activities to
the residents of the local communities. The local municipalities thus have an
opportunity to offer their residents a wide range of programming at the University
level. These programs could not be duplicated without the vast resources of the
University.
The project's primary function will be to assemble information about these
programs and then to set up effective communication between the university
campus and the surrounding residents via:
Direct mail
Newspaper and radio notices and/or advertising
Condo and renta! building bulletin board postings
E-maiL
Community organizations
Fraternal groups, Chambers of Commerce
Community centers
Churches and synagogues
Banks, supermarkets, etc.
The University if funding direct staff costs, but more support is needed to
adequately "spread the word."
AUG 2 1 2003
OFFICE OF TH;;
CITY MANAGER
UNIVERSITY ADVANCEMENT
4
University Park, MARC 550, Miami, Florida 33199 · 305-348-2448 · f~'< 305-348-3337" www. fiu.edu/-advance · TDD via FR~ 800-955-8771
In conjunction with this invitation for support of this program, and in response to
Aventura city staff, the University is prepared to offer the following programs to
the City of Aventura:
1. A four-session course dealing with Religion,
2. A four-session course dealing with Current Events,
3. A small group musical event. ~'- ~
The two class courses will be taught by University professors, at a
mutually agreed upon time. These courses will be under the auspices of
the FlU School of Continuing and Professional Studies [CAPS], Dean
David Grossman and Professor Susan Jay, Director of the Academy of
Lifelong Learning.
The musical event will be under the auspices of the FlU School of Music,
Dean Fred Kaufman, also at a time to be decided upon.
The FlU Biscayne Bay Society is asking the City for a grant of $7,200 for the
academic year of September 2003 to May 2004. This will include the costs of the
above programs as well as support the communications project that is part of the
mission of the Biscayne Bay Society. The Society is making a similar request to
each of the other municipalities surrounding the campus.
As a way of highlighting this project, the FlU Biscayne Bay Society has created a
monthly high-profile event at the campus called "2na Tuesdays at Biscayne Bay
Campus."
2nd Tuesdays at Biscayne Bay Campus
This event consists of an exciting cultural/entertainment event once a month on
the 2nd Tuesday of each month, from approximately 6-8pm. The first event will
be on October 14, 2003, and will follow each month through May 2003.
The evening's entertainment [or educational] event will be supplied from within
the resources of the University's arts and cultural departments, including:
School of Music
Creative Writers program
College of Education
FlU Libraries
FlU Art Museum
Art Department, College of Arts & Sciences
School of Hospitality Management
Department of Dance & Theater
Honors College
Department of Religious Studies
Each of these evenings will also contain a 'food tasting' component, and an
opportunity for local municipalities to display information and talk about their
activities.
2
For example, the first evening [October 14] will feature:
A. A jazz concert by the FlU Big Jazz Band, a widely acclaimed 17-piece
group composed of students, faculty and alumni of the FlU School of
Music.
B. A food tasting, under the auspices of Chef Allen Susser, executed by
the faculty and students of the FlU School of Hospitality Management.
The second 2nd Tuesday, November 11, 2003 [Veteran's Day] will feature the FlU
Concert Band [60 pieces] performing "A Salute to America" concert.
Subsequent evenings will feature events relating to art, film literature, journalism,
theater and the culinary arts. Local sponsors will fund these events separately
for each evening.
We respectfully request The City of Aventura become our partner in this
important endeavor. You may call me if you have any questions at
305.282.8881.
Looking forward to hearing from you,
Pauline Winick
Senior Development Officer
cc: Raul Moncarz,
Vice Provost
City o£
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
September 8, 2003
dens Grafe
General Manager
Turnberry Isle Resort & Club
19999 West Country Club Drive
Aventura, Florida 33180
Re: Yacht Club Way
Dear Mr. Grafe:
As you are aware, the City of Aventura has been attempting to obtain Yacht Club Way as a
public roadway. At this point, our efforts have been unsuccessful due to disagreements
between the Resort and the North Tower. Therefore, the bridge located on Yacht Club Way
is still private property to be maintained by the Resort and the other parties via a
maintenance agreement.
It has come to the City's attention that the condition of the bridge requires maintenance. It
has been reported that cracks are appearing on the roadway surface of the bridge. In
accordance with City Codes that require the proper maintenance of private property, I am
requesting that the bridge be maintained and repaired as soon as possible. If an action
plan is not submitted to my office prior to September 19, 2003, I will be required to initiate
City Code violation action on this matter.
if you have any questions, please feel free to contact me.
EMS/aca
cc: City Commission
CMO1576-03
PHONE: 305466-8910 · F~x: 305466-8919
www. ciryo faventura.com
MDCLC
7480 Fairway Drive, Suite 206, Miami Lakes, FL 33014
Phone: 305.557.1722, Fax: 305.821.5228
305.466.8919
Ms. Teresa Soroka
Aventura
Attn: Accounts Payable
19200 W. Country Club Dr.
Aventura, FL 33180
RE: Miami-Dade County League of Cities
Annual Installation Banquet
Parrot Jungle Island, Miami
October 2, 2003
INVOICE NUMBER: 031002-pji
$750.0O
Total due: $ 750.00
INVOICE
PLEASE REMIT TOP PORTION WITH PAYMENT
Miami-Dade County League of Cities, Inc.
Invoice Number:
FUNCTION:
021002-pji
Miami-Dade County League of Cities Installation Banquet
Parrot Jungle Island, Miami
Thursday, October 2, 2002
$750.00 - Geld Sponsorship
Total Due:
$750.00
he Miami-Dade League must b#l for all reservabons made, regardless of attendance. Thank you.
Payable Upon Receipt
Please return top portion of this invoice with your remittance
Please make checks payable to: Miami-Dade County League of Cities, Inc.
Please remit payment to:
7480 Fairway Drfve, Suite 206
Miami Lakes, FL 33014
Thankyou
HON MICHAEL ELYNN
iV~,=, Hiem
August, 2003
Dear City Clerk:
We would like to take this opportunity to thank your City for its
continuous support through the years of the Miami-Dade County League
of Cities. As you know the League is celebrating its 504 Anniversary, we
are very excited.
In order to commemorate this event, we are publishing our first journal,
which will be distributed at our Annual Installation GALA and other
events including the National League of Cities Annual Convention.
A space in the journal has been set-aside for your City.
For your convenience we have enclosed two (2) bills:
1) City's table at the Annual Installation Gala - along with an RSVP
list form, so that you may provide the names of those attending;
and,
2) The commemorative journal requirements.
Please note these invoices are due upon receipt in order to guarantee your
RSVP as well as your ad placement in the journal.
We look forward to seeing you at the Annual GALA on Thursday,
October 2, 2003, at the Parrot Jungle Island, in the Treetop Ballroom,
located at 1111 Parrot Jungle Trail, Watson Island.
Once again, thank your for all your support.
Sincerely,
Russ Marchner
Executive Director
M
LC
MIAMI-DADE COUNTY LEAGUE OF CITIES
50TM Miami-Dade County League of Cities Installation Banquet
Participation & Sponsorship Opportunities
Golden Anniversary of Local Government in Miami-Dada County
Thursday, October 2, 2003
Diamond S~onsor {exclusive)
6
6
6
6
6
6
$10,000
Full-page cotor journal adver~sornent on back cove~
Coq3orate Page and link on League web s~te
Monthly name recognition o~ League Agenda
Custom promotional access to League's address labels
Organization's na"ne and logo on event materials
Sa~ohlre Sponsor (exclusive) $ 5,000
6 Full-page cotor journal advertJsemant
6 Corporate information on League web site
6 O~ganization's algnage will be ~splayed
6 Custom promotional access to League's address labels
6 Customized press release on organization
Gamelt Sponsor
6 Half (~/~),-page journal advertisement
6 Listing on League web site
6 Organization's signage will be displayed
6 Customized press release o~ organization
2 tickets for event
Coral SDonsor
6 1/4 page advertisement in joumal
6 Press ~ease on orgar~Zation's co~tributio~
6 Organization's name in journal
6 10 tickets for avant
Gold Sponsor
6 10 tickets for events
$750
Individual
6 One ticket for event
$ 75
(See ad~tional information on journal advertising.)
ANNUAL MIAMI-DADE COUNTY LEAGUE OF CITIES SPONSORSHIP REGISTRATION FORM
Yes, we're oponsonng the League's 50· Annual Installa~on Banquet and Program. The event is open fo League 34 municipatities, the
County, the School Board and Assodata members, Attending will be Municipal Elected offidais and Staff and other policy makers from Miami-Dada
County. Invftad to partner w'rth Miami-Dada County League of Cites are corporate and government organizations that are interested in the welfare of
local gevemmant in Miarni-Dade County.
City/Company:
City, State, Zip:
Phone: Fax: E-mail:
Please check the box betow:
I'1 Diamond Sponsor $10,000
[] Sapphire Sponsor $ 5,000
[] Garnett Sponsor $ 3,000
[] Coral Sponsor, 10 ~kets $1,000
[] Gold Sponsor $ 750
[] Individual (by 6/10) $ 75
· Check enclosed. Payable to Miami-Dade League of Cities.
Signature
Print Name: TitJe:
City/Company Name:
For more information about the League's Golden Anniversary corporate
sponsorships, call Russ Marchner or Maflna Pavlov: 305.557.1722
MDCLC
MtAMt-DADE COU.NT¥ LEAGUE OF CITIES
Miami-Dade County League of Cities
50 Anniversary Commemorative Journal
FAST FACTS
The League of Cities Journal wilt be published in conjunction with the 5~ Annivemary of the League of Cities. '[he 50· Anniversary Journal will be
distributed to all 34 municipalitiea, the Counly and me School Board and Associate Members of lhe League. Nationally. The Journal will be disthbutad to over
500 national leaders at the Annual National League of Cities Convention in Nashville, TN, December 2003. Over 100 Joumal will be sent to Ioeal, state and
national press sources, including print, electronic media and Associated newsletters, in the form of press releases.
ABOUT MIAMI-DADE COUNTY LEAGUE OF CITIES
The Miami-DacE County League of Cities serves the 2.9 ntillion residents of Miami-DacE County through the local elected
government officials.
Miami-DacE County League of Cities is the premier organization where local elected officials meet on a regular basis to
network, share ideas and jointly address issues of coneem to Mumcipalities and Local Government.
The League represents its members on a Regional, State and National level through the Gold Coast of Cities, Thc Horida
League of Cities, and the National League of Cities respectively.
Miami-DacE County League of Cities was formed in 1953 for the purpose of assisting its members in cultivating and
maintaining the most proficient ways of administrative government for the general welfare of the inhabitants and residents of
the area.
Through publication and circulation of information and technical knowledge, the conducting of conferences and meetings,
with the League fulfils its goals.
Members include municipalities, the Miami-Dado County School Board and Miami-Dado County.
Thc League also invites non-voting associate members, who, as such, may participate in League activities, and receive the
monthly agenda, minutes of meetings and bulletins.
The League Board of Directors' Meetings are held on the first Thursday of each month at various locations throughout thc
Miami-DacE County area.
League headquarters are located at 7480 Fairway Drive, Suite 206, Miami Lakes, FL 33014, can be reached by phone at
305.557.1722 and Fax 305.821.5228. The League website is at w~v.miamidadclcaguc.org and email is
miamidadelea~e ~'~ ao con~
Count3na4cle, the League welcomes input and ideas, which can help to make local government more efficient and effective.
IV!
LC
MIAMI'DADE COUNTY LEAGUE OF CITIES
~0TM Miami-Dade County League of Cities Installation Banquet
1)
R S V P List Form
(Please Print)
2)
3)
4)
5)
6)
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8)
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THE Jerusalem LION PRIIRDE
TO I]VENTURR 2003
INTRODUCING THE NEW
,]ERUSACEPI FOUNDATION LION PARADE
SERIES
In autumn 2003, the streets, walkways and public
landmarks of Aventura will host a menagerie of special
"visitors," brought to you by The City of Jerusalem and
The New Jerusalem Foundation.
Fifty life-sized Lion sculptures, decorated by local and Israeli artists,
will adorn the city from mid-September to December. They will then
be auctioned off by a group of local and international dignitaries,
along with Mr. Ehud Olmert, former Mayor of Jerusalem and current
Vice-Prime Minister and Minister of Trade, Industry and Labor.
The proceeds of the Jerusalem Lion Parade to Aventura will be
dedicated to Jerusalem's children, addressing a wide range of needs
from education to welfare, a hot meal, a helping hand, recreation
facilities and more. Each of the programs has been carefully planned
by trained professionals of the Jerusalem Municipality and The
New Jerusalem Foundation.
Jerusalem holds
a special place in the
hearts of many
individuals and
and our emblem,
the Lion of Judah,
symbolizes our
city's courage.
NHflT ROES
THE NEN JERUSALEM FOUNDATION LION PARARE
SERIES BRING TO AVENTURA?
It presents Aventura with the opportunity to be a trendsetter by
sharing in this creative, exciting and artistic project.
Aventura is placed center-stage as a city that promotes solidarity
and charitable support for Jerusalem's children.
It merges the spirit of Aventura with the spirit of Jerusalem
through an important outdoor public art initiative, reinforcing our
collective philanthropic natures in both the community and the
world at large.
The project links our two cities culturally, generating a series of
public relations opportunities for positive and creative support
for Jerusalem and Israel.
The publicity surrounding the project will encourage organizations
and institutions to contribute in a unique and creative way.
BECOHE O
JERUSALEM LION PARADE TO AVENTURA
SPONSOR
Please join us for this special opportunity to bring color and joy to
both Aventura residents and the children of Jerusalem. Your sponsorship
will help these children, regardless of race or religious affiliation, to
grow, learn and flourish. This is our common hope and dream, and it
is the wish that you can grant a child.
DISPLAY SPONSORSHIP $6,000
Adopt a Jerusalem Lion and receive the following:
Your name displayed on the base of your Lion, in the promotional
catalog and in other materials distributed for The Jerusalem Lion
Parade to Aventura events.
8 tickets to the Aventura Gala Cocktail on December 4th, 2003.
2 tickets to The Jerusalem Lion Parade to Aventura Auction.
An important role in conveying support for Israel,Jerusalem
and its children. The Lions will be viewed by tens of thousands
from Dade to Palm Beach counties throughout the months of
September - December 2003.
EVENT PROGRAM SPONSORSHIP
Additional sponsorship is available for the Aventura Gala Cocktail
through the purchase of advertisements in the evening's program.
Back Cover Full Page (color only) $5,000
Inside Full Page (color only) $3,000
Inside Half Page $1,800
Inside Quarter Page $1,000
For More Information, please call:
THE NEW JERUSALEM FOUNDATION
c/o Logistics Management Group
16375 NE 18th Avenue, Suite 327
North Miami Beach, FL 33162
T. 305-949-2883 · F. 305-945-5577
lionsofjerusalem@aoLcom