09-18-2003Jeffrq M, Pcrlow, Mayor
Zev Auerbach
Jay R. Beskin
Ken Cohen
Bob Diamond
Manny Grossman
Harry Holzberg
A ntC ty
ara
EficM. Soro~
Teresa M. Soroka, CMC
Wei~ Serota Helfman Pastoriza
Guedes Cole & Bonlske
AGENDA
SEPTEMBER 18, 2003 6 PM
Government Center
19200 West CountlT Club Drive
Aventura, Florida 33180
CALL TO ORDER~ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC HEARINGS: ORDINANCES: SECOND HEADING 2003/2004 BUDGET
Ao
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ESTABLISHING AND ADOPTING THE CITY OF AVENTURA AD
VALOREM TAX OPERATING MILLAGE LEVY RATE AT 2.2270 MILS PER
THOUSAND DOLLARS OF TAXABLE ASSESSED PROPERTY VALUE,
WHICH IS 8.22% ABOVE THE ROLLED BACK RATE COMPUTED
PURSUANT TO STATE LAW, FOR THE 2003 TAX YEAR; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN
EFFECTIVE DATE.
Bo
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED TENTATIVE OPERATING AND CAPITAL BUDGET, AS
REVIEWED AND APPROVED BY CITY COMMISSION AT THE REVIEW
MEETING HELD ON JULY 17, 2003, AS THE CITY OF AVENTURA FINAL
BUDGET FOR THE 2003/2004 FISCAL YEAR, PURSUANT TO SECTION 4.05
OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; .PROVIDING FOR BUDGETARY
CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION;
PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS;
PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY
AND PROVIDING FOR AN EFFECTIVE DATE.
4. ADJOURNMENT
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission y~
Eric M. Soroka, ICMA-CM, Cit
July 28, 2003
Ordinance Adopting Ad Valorem Tax Rate for Fiscal Year 2003/04
1st Reading September 4, 2003 City Commission Meeting Agenda Item
2nd Reading September 18, 2003 City Commission Meeting Agenda Item
Attached for your approval is an Ordinance adopting the ad valorem tax rate for fiscal
year 2003/04.
The 2.2270 millage rate was approved as part of the proposed budget and represents
no increase above the existing rate. It is the same rate as the Unincorporated
Municipal Service Area (UMSA) rate adopted by the County for the 1995/96 fiscal year.
The City's tax rate is 8.22% above the rolled back rate as computed pursuant to State
law.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01215-03
ORDINANCE NO. 2003-__
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ESTABLISHING AND ADOPTING THE CITY OF
AVENTURA AD VALOREM TAX OPERATING MILLAGE
LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS
OF TAXABLE ASSESSED PROPERTY VALUE, WHICH IS
8.22% ABOVE THE ROLLED BACK RATE COMPUTED
PURSUANT TO STATE LAW, FOR THE 2003 TAX YEAR;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Property Appraiser of Miami-Dade County has certified a Tax
Assessment Roll for the year 2003 which includes the assessment for the City of
Aventura; and
WHEREAS, the City Commission and the City Manager of the City of Aventura
have reviewed the 2003/2004 fiscal year budget for the various operating departments
of the City and the means of financing said budget; and
WHEREAS, the City Commission has considered an estimate of the necessary
expenditures contemplated for the fiscal year ensuing, and has determined that the levy
set forth herein below shall provide a portion of the necessary funds for said
expenditures.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS THAT:
Section 1. The City Commission of the City of Aventura, Florida, does hereby
establish and adopt the City of Aventura Ad Valorem Tax Operating Millage Levy Rate
of 2.2270 mils for the 2003 tax year, or $2.2270 per thousand dollars of taxable
assessed property value. Said rate is greater than the rolled back rate of 2.0579 mills
by 8.22%
Section 2. The Miami-Dade County Tax Collector is hereby directed to proceed
with the collection and enforcement of the taxes levied herein as authorized by State
and County law.
Section 3.
resolutions in conflict herewith are hereby repealed to the extent of such conflict.
All ordinances or parts of ordinances, resolutions or parts of
Ordinance No. 2003-__
Page 2
Section 4. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Cohen, and
upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
, who moved
PASSED AND ADOPTED on first reading this 4th day of September, 2003.
2
Ordinance No. 2003-__
Page 3
PASSED AND ADOPTED on second reading this 18th day of September, 2003.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
TO:
FROM:
DATE:
SUBJECT:
CiTY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
City Commission ity~~ ~
Eric M. Soroka, ICMA-CM, C
July 28, 2003
Ordinance Adopting 2003/2004 Operating and Capital Budget
Ist Reading September 4, 2003 City Commission Meeting Agenda Item 3/~
2"d Reading September 18, 2003 City Commission Meeting Agenda Item 5 ~
Attached for your consideration is the adopting Ordinance and documentation for the
2003/04 Operating and Capital Budget.
The Ordinance format is similar to the one utilized to adopt the 2002/03 fiscal year
budget document.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01214-03
ORDINANCE NO. 2003-._
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED TENTATIVE OPERATING
AND CAPITAL BUDGET, AS REVIEWED AND
APPROVED BY CITY COMMISSION AT THE REVIEW
MEETING HELD ON JULY 17, 2003, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 2003/2004 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The tentative 2003/2004 Operating and Capital Improvement
Program Budget, reviewed and approved by the City Commission on July 17, 2003, a
copy of said budget being attached hereto and made a part hereof as specifically as if
set forth at length herein, be and the same is hereby established and adopted as the
City of Aventura's final budget for the 2003/2004 fiscal year. The tentative budget
adopted hereby may be amended or adjusted by a motion approved by a majority vote
of the City Commission at the public hearings in accordance with State Statutes.
Section 2. Expenditure of Funds Appropriated in the Bud.qet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Ordinance No. 2003-__
Page 2
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Section 3. Bud,qetary Control. The 2003/2004 Operating and Capital Outlay
Budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to each department for operating and capital
expenses may not be increased or decreased without specific authorization by a duly-
enacted Resolution affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one individual line item account to another, so long as the
line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
included within each department budget enumerates all authorized budgeted positions for
appointment by the City Manager. All personnel filling said authorized positions shall be
paid pursuant to the City's Budget, Personnel Policies and/or collective bargaining
agreements.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
2
Ordinance No. 2003-__
Page 3
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the 2003/2004 fiscal
year Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its original appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at September 30,
2003 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re-
appropriated in the 2003/2004 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
3
Ordinance No. 2003-__
Page 4
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Cohen, who moved its
adoption on first reading. This motion was seconded by Commissioner Holzberg, and
upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
yes
yes
yes
no
yes
yes
yes
The foregoing Ordinance was offered by Commissioner
who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice Mayor Manny Grossman
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 4th day of September, 2003.
4
Ordinance No. 2003-__
Page 5
PASSED AND ADOPTED on second reading this 18th day of September, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
OPERATING AND
CAPITAL BUDGET
FISCAL YEAR 2003/04
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2003~04
CITY OF AVENTURA
CITY COMMISSION
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Bob Diamond
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota He;;man Pastoriza & Gum]ss, P.A., City Attorney
Hany M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk, CMC
Thomas Ribel, Police Chief
Joanne Cart, Planning Director
Noe Martinez, Building Director/Official
Dr. Katherine Bray Murphy, Charter School Principal
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2003/04
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message Addendum
City Manager's Budget Message
Organization Chart
Adopting Ordinance
SUMMARY OF ALL FUNDS
GENERAL FUND
Summary
Revenue Estimates
Expenditures:
City Commission
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
POLICE EDUCATION FUND
TRANSPORTATION AND STREET MAINTENANCE FUND
POLICE CAPITAL OUTLAY IMPACT FEE FUND
PARK DEVELOPMENT FUND
DEBT SERVICE FUNDS
CAPITAL CONSTRUCTION FUNDS
STORMWA TER UTILITY FUND
POUCE OFFDUTY SERVICES FUND
APPENDIX
PAGE NO.
I -XVl
1
4
6
12
15
21
28
32
37
45
51
58
61
65
67
72
75
78
88
97
101
103
A City of
ventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2003/04 Budget Message Addendum
Members of the City Commission:
On July 10, 2003 the City Manager's Proposed Operating and Capital Budget for all
funds for the fiscal year beginning October 1, 2003 was presented to the City
Commission.
A Budget review meeting was held on July 17, 2003, whereby the City Commission
reviewed and discussed the proposed budget. At the meeting the City Commission
amended the City Manager's proposed General Fund budget as follows:
· Increased City Commission's Budget by $4,900.
· Decreased the Capital Reserve line item by $4,900.
The document recommends a $35,208,079 total Budget.
Enclosed herein is the 2003/04 fiscal year budget.
Eric M. Sorok, a /
City ManagerX~
EMS~ca
PHONE: 30546643910 · Fax: 305466-8919
www. cityofaventura.corn
A City of
ventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2003/04 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I
hereby submit the proposed Operating and Capital Budget for all funds for the fiscal
year beginning October t, 2003, for your review and consideration. The budget
document emphasizes a professional and conservative fiscal approach. This document
also represents the single most important report presented to the City Commission. It is
primarily intended to establish an action, operation, and financial plan for the delivery
of City services. This budget continues to build upon the solid foundation created in the
past to provide quality municipal services that our residents deserve and expect to fulfill
the dream of creating this great City. Importantly, it also serves as an aid to the
residents in providing a better understanding of the City's operating and fiscal
programs. This government promotes and supports a high quality of life for its citizens,
businesses and visitors.
Bud,qet Format
A single budget document, which includes all City Funds and service programs, has
been prepared to provide a comprehensive overview of all City services and financial
framework for the understanding of the public. A separate budget document for the
Charter School is adopted by the City in June of each year.
The budget is a performance based plan that links goals and objectives with the
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. The budget document contains
performance/workload indicators to facilitate this process. Every effort was made to
provide a budget document that can be fully reviewed and justified to the City
Commission and residents. The preparation of the budget document marks a continued
commitment to a planned and professional process of developing a budget that will
address both current and future issues facing the City, providing adequate service
levels and the necessary justification to support all expenditure requests.
PHOIq~: 305466-8910 · F~x: 305466-8919
www. cityofaventura.com
2003/04 BudRe{ Priorities/Goals
The following represents the pm cstablished priorities and goals that provided a framework
for the preparation of the 2003/04 Budget Plan. In many areas the budget contains
resources to address and accomplish the pfc cstablished priorities and goals.
Open and operate the Charter Elementary School in August 2003 to serve the
growing school age population of the City.
Expand recreational opportunities for all age groups at the new community
recreation center and implement self funding summer recreation program.
Begin construction on new NE 31't Avenue Park and expanded Waterways Park to
provide more recreational and open space opportunities in the community.
Improve Citywide Shuttle Bus Service by adding a new route and continue
expanded service hours.
Improve traffic management by integrating video monitoring devices at key
intersections throughout the City.
Continue the Lease Book Program to address improvements to the book
collections and business materials at the Northeast branch of the Miami-Dade
Library system.
Provide funding to maintain newly landscaped areas and continue to provide a
high quality maintenance program.
Continue to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
Implement and fund the City's Capital Improvement Program.
Provide resources to address significant increases in liability insurance and
employee health insurance costs
Siqnificant Factors Affec'dnq Budaet Prs~aration
Although the City's economic base continues to be strong, as witnessed by a 13%
increase in the tax base, nationally these are still uncertain economic times. The
budget reflects this uncertainty with a conservative approach that limits the number of
new positions and continues to outsource services to the private sector. This upcoming
year the City will begin two new areas of service to the residents; a Charter Elementary
School and the opening of the NE 31~t Avenue Park. The costs of operating the recently
opened Community Recreation Center on an annual basis are also included in the
budget for the first time. Mirroring national industry trends we will experience significant
increases in both insurance and workers' compensation premiums. In spite of these
limitations the budget does not contain a tax increase and continues to expand services
to the community.
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve proper justification
when a budget is proposed. I believe the budget contained within does all of this. In its
short history, the City government has gained a reputation for providing quality services
in a professional manner while emphasizing a customer service focus. By privatizing
and outsourcing many services the City has stabilized costs and emulated a business
like approach. Over the past 8 and half years, a groat deal of progress has been made
to accomplish the goals of incorporation and to improve the quality of life for our
residents. This budget includes important projects that address more parks and
recreational opportunities for our changing younger population and as well important
projects to address transportation improvements in terms of facilitating traffic flow in the
City and expanded shuttle bus service.
Summary of All Budgetary Funda
The total proposed budget for 2003104, including all funds, capital outlay and debt
service, is $35,208,079. This is $10,197,537 less compared to the prior year. The
decrease is attributed to the completion of major capital projects including the
Community Recreation Center and Charter Elementary School. Operating expenditures
total $17,476,496. Capital Outlay expenditures total $15,015,173 and Debt Service
expenditures are $2,716,410.
Fund Summary By Amount
Millions
30
25
20
15
10
Individual fund budget amounts are as follows: ]
FUND
General
Police Education
Transportation
Police Impact Fee
Park Development
Debt Service
Stormwater Utility
Police Oifduty Services
PROPOSED AMOUNT
$29,423,657
4,390
1,307,500
91,000
400,000
2,716,410
965,122
300,000
mGeneral
· St~m,~,t~-
Dm=ark ~
m P~ o~ ~
m ~ Im~ F~
m P~ Ed~
% OF BUDGET
83.5%
.1%
3.7%
.3%
1.1%
7.7%
2.7%
.9%
III
Fund Summary By Percentage
Expenditures by category are as follows:
Cateaorv Summary
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS
PROPOSED AMOUNT
$10,554,762
3,910,900
2,451,300
379,044
180,490
15,015,173
2.716.410
$ 35,208,079
Contractual Services
11.1%
% OF BUDGET
30.0%
11.1%
7.0%
1.1%
0.5%
42.6%
7.8%
100.0%
Other Cha~ge~ & Sewic~
7.0%
Per.onalSewices
~0.~
O~er Operating 0.6%
IV
Capital Outlay
42.6%
The following chart shows a comparison of the department's budgets for the past two
years. Total costs decreased by 22.3%.
Deoartmental Bud.et Com=arison
Increase
2002/03 2003/04 (Decrease) % Change
City Commission $108,306 $108,493 $ 187 0.2%
Office of the City Manager 560.360 610,742 50,382 9.0%
Finance Support Services 924,273 1,058,134 133,861 14.5%
Legal 208,000 233,000 25,000 12.0%
City Clerk 219,877 218,719 (1,158) (0.5%)
Public Safety 7,890,807 8,679,641 788,834 10.0%
Community Development 1,482,551 1,502,551 20,000 1.3%
Community Services 3,478,826 4,017,816 538,990 15.5%
Non-Departmental 989,000 1,049,400 60,400 6.1%
Subtotals $15,860,000 $17,476,496 1,616,496 10.2%
Capital Outlay 16,830,431 6,575,750 (10,254,681) (60.9%)
ClP Reserve 9,894,716 8,439,423 (1,455,293) (14,7%)
Debt Service 2,710,469 2,716,410 5,941 0.2%
Totals $44,295,616 $35,208,079 $(10,087,537) (22.3%)
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions.
Revenues
The revenues, available for allocation in the 2003104 Fiscal Year General Fund Budget,
including inter-fund transfers, are anticipated to be $32,642,057. This is an increase of
$2,'t39,269 or 7.0% compared to last year. The increase is primarily associated with
additional revenue realized from an expanding tax base generated by residential and
commercial growth.
Locally Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and again adopts the same Unincorporated Municipal Services Area (UMSA)
rate as adopted by the County for the 1995/96 fiscal year. This represents the eighth
year without an increase. The ad valorem millage levy for fiscal year 2003/04 will be
2,2270. This will generate $10,009,043 and will be the lowest municipal tax rate in the
County. The City experienced a 13% increase in the taxable assessed property values.
This can be attributed to continued growth in the commercial and residential tax base.
The budget includes $1,840,000 from FPL franchise fees based on the Interlocal
Agreement with the County. Anticipated franchise fees, utility taxes and unified
communications tax make up the remainder of this category and are based on growth in
the number of residential and commercial establishments located in the City.
v
Licenses and Permits - The amounts for this revenue category are projected to be
$1,675,000. City Occupational Licenses and building permits are the major sources of
revenue. No increase when compared to the prior fiscal year.
Inter,qovernmental Revenues - Total revenues for this category are projected to
increase by $57,000 compared to the amount budgeted for 2002~03. The increase is
related to increased amounts from state shared and sales tax revenues.
Charoes For Services - Revenues relating to charges for services are anticipated to be
$112,400 more than the prior year's budget. This is primarily due to new revenue from
the proposed summer recreation program, sponsorships for Founders Day events and
Community Recreation Center fees.
Fines and Forfeitures - Total revenues projected for 2003/04 are $165,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $119,000 less than
the amount budgeted for the prior fiscal year due to lower rates associated with interest
earnings.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 2002103 budget. This amount is anticipated to be $9,719,000.
Non-Revenues - This represents transfers from the Street Maintenance Fund and
Stormwater Utility Fund to the General Fund.
Revenues by Source
VI
Expenditures
The estimated 2003/04 General Fund expenditures contained within this budget total
$32,642,057 and are balanced with the projected revenues. Total expenditures are
$2,139,269 or 7.0% higher than the 2002/03 fiscal year amount. The operating
expenditures have increased by $1,603,496, or 10.4% compared to the prior year.
CATEGORY SUMMARY
CATEGORY
Increase %
2002/03 2003104 (Decrease) Change
$9,109,666 $10,254,762 $1,145,096 12.6%
3,523,000 3,716,900 193,900 5.5%
2,221,450 2,451,300 229,850 10.3%
345,044 379,044 34,000 9.9%
175,450 181,100 5,650 3.2%
Personal Services
Contractual Services
Other Charges & Svcs.
Commodities
Other Operating Expenses
Total Operating Expenditures
$15,374,610 $16,978,106 1,603,496 10.4%
Capital Outlay
Transfer to Funds
Total Expenditures
13,623,608 13,415,065 (208,543) (1.5%)
1,504,570 2,248,886 744,316 49.5%
$30,502,788 $32,642,057 $2,139,269 7.0%
Personal Services
Personal Services expenditures for all employees have been budgeted to reflect a
3.5% cost of living adjustment and a performance/merit increase amount that averages
3% per employee. The performance/merit program is based on a formal evaluation of
each employee and rewards accomplishments and performance rather than tenure.
The total number of employees is 172 (108 employed in the Police Department)
compared to 160 in 2002~03 fiscal year. One additional full-time employee was added
in the Finance Support Services Department which was offset by a reduction of one
unfilled Customer Service Representative position in the Community Development
Department. Twelve part-time seasonal counselor positions were added in the
Community Services Department. The per capita number of employees is significantly
lower than adjacent municipalities. This is due to the City's emphasis on privatizing
major functions of City services for greater productivity. Personal Services expenditures
increased by 12.6%. A major impact is attributed to increased health insurance costs
($377,000) worker's compensation ($46,000) and increased pension contributions
($105,000).
Position additions are as follows:
· Finance Support Services Department - Added 1 Website/Communications
Specialist to address the growing demands of providing technology
enhancements that develop our "Electronic Government~ strategy via the City's
Website, Cable Government Channel, and proposed community Radio Station.
During the past year the use of the City's Website has grown dramatically and
VII
four new applications were implemented that interface with the website. We can
no longer maintain the site on a part-time basis. This position will also assist in
providing support for the City's internal MIS programs.
Community Services Department - Twelve part-time seasonal Counselor
positions were added to provide the proposed Summer Recreation Program. The
additional cost will be offset by fees charged to participants.
Operatinq Expenses
The expenditures for contractual services are budgeted at $3,716,900 or 11.4% of the
General Fund budget. This is $193,900 more than the prior year. This can be attributed
to the increased costs associated with maintaining the new park and newly landscaped
areas. Expenditures for other charges and services are budgeted at $2,451,300, which
represents 7.6% of the total budget. This category increased by $229',850 largely due
to increased insurance costs, equipment maintenance cost, summer recreation and
special events. Expenditures for commodities are budgeted at $379,044, which
represents 1.2% of the total budget. Total costs associated with other operating
expenses are budgeted at $176,100 which represents .6% of the total budget.
Capital Outlay
This budget incorporates projects included in the first year of City's five year Capital
Improvement Program for 2003 - 2008. The ClP defines a long term plan of proposed
capital expenditures to address infrastructure needs and the maintenance of a
desirable high quality of life. Major emphasis was placed on beautification and
landscape projects. A total of $4,978,860 has been budgeted in the General Fund for
Capital Outlay projects along with a $8,436,205, reserve to fund future projects,
Major capital outlay items, which are included in the General fund, are as follows:
Waterways Park Improvements
NE 31Avenue Park Development
$3,000,000
Computer Equipment
600,000
· Radio Purchase & Replacement 115,000
210,150
Beautification Pmiects 548,000 ·
Police Vehicles 311,600 ·
Community Center improvements 87,000
Vehicles & Equipment 65,000
Lighting Improvements 35,110
Aventura Founders Park Improve. 7,000
Expansion of Services
The budget includes funds to expand City provided services as follows:
· Transit Systems Expansion - Funding to expand operating hours and provide
for a new route. Additional cost -$177,000
· Maintain Newly Landscaped Areas at a High Standard. Additional cost -
$150,000.
· Summer Recreation Program - Additional cost - $41,000.
· Open new 31't Ave Park - Additional cost $39,000
VIII
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
2002/03
City Commission $106, 306
Office of the City Manager 560,360
Finance Suppod Services 924,273
Legal 208,000
City Clerk 219.877
Total Gen. Gov~ $2,018,816
GENERAL FUND
Increase
2003/04 (Decrease)
%Chanoe
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$106,493 $ 187 0.2%
610,742 50,382 9.0%
1,058,134 133,861 14.5%
233,000 25,000 12.0%
218.719 (1.158)
$2,227,088 $208,272 10.3%
$7,475,417 $8,375,251 899,834 12.0%
1.482.551 1,502,551 20,000 1.3%
$8,957,968 $9,877,802 919,834 10.3%
$3,823,816 414,990 12.2%
COMMUNITY SERVICES
Total Community Services $3,408,826
OTHER NON-DEPARTMENTAL
$989,000 $1,049,400 60,400 6.1%
1,504,570 2,248,886 744,316 49.5%
13.623.608 13.415.065 (208.543) (1.5%~
$16,117,178 $16,713,351 596,173 3.7%
Non-Departmental
Transfer to Funds
Capital Outlay
Total other Non-Dept.
$30,502,788 $32,642,057 $2,139,269
TOTAL
7.0%
Cal~tal O~tlay
city c~t~
0.7~
IX
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by state statute,
must be used to further the education of the City's Police Officers. A total of $4,390 is
anticipated in revenue for 2003/04. The amount budgeted for expenditures will be used
for various state-approved training programs throughout the year.
Transportation and Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which
by State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs.
Expenditures will either be accounted for in the General Fund by designating specific
expenditure accounts in the Community Services Department and the Capital
Improvement Program or in this fund by designating specific operating line items or
Capital projects. Revenues are projected to be $1,307,500 for 2003/04. The new
County Transit System Surtax is estimated to generate $735,000. The funds will be
used to provide enhanced transit system services, street lighting improvements and
transportation system improvements.
Police Capital Outlay Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding
source to assist the City in providing police services required by the growth in the City.
The proposed Police Capital Outlay Impact Fee Fund for 2003/04 is $91,000. Major
capital outlay items include equipment purchases for the Police Department required by
growth.
Park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and grant funds restricted by Ordinance for Park
capital improvement projects. The proposed Park Development Fund for 2003/04 is
$400,000. This amount will assist in the construction of the expanded Waterways Park
Debt Service Funds
These funds were established to account for revenues transferred from the General
Fund and debt service payment expenditures associated with the long term financing of
the following bonds and loans:
X
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and
the permanent Government Center site and construction of the Government Center.
The proposed budget for 2003/04 is $1,366,768.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition of Waterways Park. The proposed budget for
2003~04 is $510,569.
2002 Loan Debt Service Fund - Established for the acquisition of the property for the
Charter School and partially fund the Community Recreation. The proposed budget for
2003~04 is $396,507.
FIFC Loan Debt Service Fund - Established for the construction and equipment of the
Charter Elementary school. The proposed budget for 2003/04 is $442,565.
The total budget for all Debt Service Funds is $2,716,410, which is $5,941 more than
last fiscal year.
Capital Construction Funds
These funds were established to account for bond and loan proceeds and expenditures
associated various capital improvement projects. All projects are scheduled to be
complete prior to the end of fiscal year 2002/03, therefore a zero budget is anticaipted
for next year. This is $12,324,525 less than last fiscal year.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the construction and maintenance of the City's stormwater drainage system.
Maintenance expenditures will be accounted for in the General Fund by designating
specific expenditure accounts in the Community Services Department. Transfers to the
General Fund will be made to reimburse the fund for actual expenditures made from the
designated expenditure accounts and repay funds loaned to this fund in prior fiscal
years. This amounts to $396,904. Capital improvements to the drainage system will be
funded directly from the Stormwater Utility Fund in the amount of $565,000. A reserve
account to assist in funding future projects was established in the amount of $3,218.
Revenues are projected to be $965,122 for 2003/04. It is recommended that the current
rate of $2.50/ERU be maintained.
Police Offduty Services Fund
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for
2003104 is anticipated to be $300,000.
xI
Summary
I am pleased to submit the detailed budget contained herein for Fiscal Year 2003/04.
The budget reaffirms the City Commission's commitment to developing a strong
financial base for the City while maintaining the lowest tax rate in Miami-Dade County.
Overall, the proposed budget maintains the quality and level of services currently
provided to the community. However, increases in services to the community are also
included in the budget. This budget document and its related policies represent our
continued commitment to excellence and to our residents.
Some of the major points emphasized, in the proposed budget, are as follows:
· For the eighth year, no property tax increase. Adopts 1995 County UMSA millage
rate of 2.2270.
Expanded recreational opportunities for all age groups at the new community
recreation center and implementation of summer recreation program.
Provides funding to construct and open new NE 31" Avenue Park and construct
expanded Waterways Park to provide more recreational and open space
opportunities in the community.
· improves Citywide Shuttle Bus Service by adding a new route and continues
expanded service hours.
· Traffic improvements are addressed from additional turning lanes to street light and
sign improvements.
· Proposes to improve traffic management by integrating video monitoring devices at
key intersections throughout the City.
Provides for $6,579,750 worth of capital improvements and $8,439,423 ClP reserve.
The City's infrastructure needs are addressed through a broad mix of Capital
Improvement projects, which will enhance the City's quality of life, and the
attractiveness of the City.
· Continues Lease Book Program to address improvements to the book collections
and business materials at the Northeast branch of the Miami-Dade Library system.
Continues to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
XII
· Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
Provides resources to address $463,000 increase in insurance and worker's
compensation costs.
Continues contracting most maintenance functions, engineering and inspection
services to the private sector.
Provides funding for increased costs associated with maintaining newly landscaped
areas.
· Funds police equipment needs from laptop computers to new police vehicles in the
amount of $647,000.
· Includes $565,000 to fund drainage and road ~mprovements on Yacht Club Way
and the installation of the NE 213th street connector for the Hospital district.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support Services and secretarial personnel. All questions relating to the
budget should be referred to my attention. A Commission meeting will be held on July
17, 2003 to review in detail, the proposed budget document.
EMS/aca
xIII
Tax Rate Comparison
The City of Aventura has one of the lowest tax rates in Miami-Dade County. The
following table compares the tax rates of the cities located in Miami-Dade County:
Aventura 2.2270
Pinecrest 2.4000
UMSA 2.4470
Bal Harbour 2.9600
Miami Lakes 3.0570
Sunny Isles 3.3500
Sweetwater 3.4487
Key Biscayne 3.6060
Virginia Gardens 4.8430
Bay Harbor Island 5,0000
Surfs]de 5.6030
Coral Gables 5.8410
Hialeah Gardens 6.1200
North Bay V'fllage 6.2123
South Miami 6,3730
Hialeah 7.5280
Medley 7,8000
Biscayne Park 8.2000
Miami Shores 8.2651
West Miami 8.4950
Homestead 8.5000
Golden Beach 8.5900
El Portal 8.7000
Miami Springs 8.7440
North Miami 8,7710
Florida City 8,9000
North Miami Beach 9.0948
Miami Beach 9.5160
Opa Locka 9,8000
Islandia 10,000
Miami 10.5680
Indian Creek 10.7000
XlV
Where Your Tax Dollars Go
City of Aventura 10.3%
School Board 42.7%
So. Flollcla Water Man. 2.8%
Inland
Everglades Project 0.5%
Metro Dade 43.5%
Organization Chart
CITY OF AVENTURA
Legal Services
City
Minutes
Records Retention
Clerical Support
I
lPublic Sa~ i Commu.iiy k
I D'""°P'"'"t II
Police
Pa~ol
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Planning
Zoning
Building Inspec'dons
Code Enforcement
Economic Development
Occupational licenses
I
Finance/Accou~ng
Purchasing
Risk Management
Information Management
Personnel
Community Fadlities
Parks/Beautification
ROW/Median Maint.
Public VVorks
Mass Transit
Spodal Events
Recreation/Cultural
Our Mission Statement
We do this by providing RESPONSIVE, COST ];FI~'i~CTIVE AND INNOVATIVE local govcnuncnt services,
XVl
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
2003/04
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
001 General Fund $ 21,014,865 $ 32,419,677 $ 30,502,788 $ 32,642,057 $ 32,642,057
110 Police Education Fund 20,895 9,962 4,390 4,390 4,390
120 Street Maintenance Fund 773,224 755,494 923,500 1,$07,500 t,307,500
140 Police Impact Fee Fund 301,269 181,808 105,000 91,000 91,000
17o Park Development Fund 1,359,176 1,734,168 578,618 400,000 400,000
23O-290 Debt Service Funds 2,234,778 2,191,437 2,710,469 2,710,4t0 2,716,410
32O-39O Capital Construction Funds 10,018,657 11,624,974 t2,324,525 0 0
410 Stormwater Utility Fund 850,286 1,898,477 930,433 965, t22 965,122
62o Police Ofrduty Services Fund 357,900 314,204 411,000 300,000 300,000
SUBTOTAL REVENUES
Interfund Eliminations
TOTAL REVENUES
36,931,050 51,130,202 48,490,723 38,426,479 38,426,479
(2,803,360) (2,735,873) (3,085,107) (3,218,400) (3,218,400)
EXPENDITURES
Operating Expenditures:
City Commissicn t 80,8~ $ 100,036 $ 106,306 $ 106,4~ S 1tt,~s$
Office of the City Manager 529,874 540,955 560,360 6t0,742 ~10,742
Finance Support Services 759,53~ 802,624 924,273 1,058,134 1,058,134
Legal 237,330 323,789 208,000 233,000 233,000
City Clerk 218,298 239,423 219,877 218,7t9 218,719
Public Safety 6,392,876 6,850,581 7,890,807 0,079,041 8,079,641
Community Development 2,204,907 2,482,618 1,482,551 1,502,55t 1,502,551
Community Services 3,102,497 3,6(~0,234 3,478,826 4,017,816 4,017,818
Non - Departmental 725,435 720,000 989,000 1,049,400 t,048,400
Final Budget 2O03/04 Page 1
Capital Outlay
City Commission
Office of ~te City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Depa, b,rental
CIP Reserve
0
25,414
0
0
414,679
28,732
3,250,172
7,478,714
0
$
3,192
173,431
0
2,286
658,387
415
6,280,554
5,067,958
0
$
0
113,418
0
0
777,408
18,550
9,671,055
5,250,000
g,894,715
4,005
52,500
0
3,000
647,600
35,650
5,823,000
0
8,439,423
4,000
52,500
0
647,600
35,550
5,823,000
0
8,434,523
Non - Departmental:
Transfer To Funds
Debt Service
1,868,330
$ 110,000
2,710,469
$
2,716,410
2,716,410
Final Budget 2003/04 Page 2
CITY 01: A NTURA
2003/04
OPERATING & CAPITAL OUTLAY
1000~2999 Personal Services $ 7,661,134 $ 8,422,415 $ 9,520,666 $ 10,554,792 $ 10,554,762
3000/3999 Contractua~ Services 3,992,17t 4,533,104 3,593,000 3,910,900 3,910,900
400014899 Other ChargeslSvcs 2,109,996 2,116,917 2,221,450 2,48t,300 2,45G,200
54)8015399 Commodities 354,497 357,371 345,044 379,044 379,044
5400/5899 O~her Operating Expenses 138,825 239,452 179,840 180,490 t90,490
sooo~ees Capital Outlay $ 11,197,711 $ 12,186,223 $ 26,725,147 $ 15,015, t73 $ 15,010,273
?ooofz9ee Debt Service 1,868,330 t,856,440 2,710,469 2,7t6,4t0 2,716,410
sooom~ Transfer To Funds 0 0 110,0~0
COMPARATIVE PERSONNEL SUMMARY
2000/01 2001/02 2002/03 2003/04
City Commission 7 7 7 7
Office of the City Manager 5 $ S $
Finance Support Services 9 10 10 11
Legal 0 0 0 0
City Clerk 2 2 2 2
Public Safety 95 107 108 108
Community Development 11 12 12 11
Community Services 17 17 16 28
Final Budget 2003/94 Page 3
GENERAL FUND
Current Revenues
Transfers
Carryover
TOTAL REVENUES
CITY OF AVENTURA
SUMMARY OF BUDGET
2OO3/O4
OPERATING & CAPITAL OUTLAY
I general operations of city government functions.
REVENUE PROJECTIONS
$ 20,281,324 $ 22,523,985 $ 19,990,100 $ 21,553,543 $ 21,853,543
733,541 914,540 1,140,537 558,514 5568,514
0 8,981,152 9,372,151 9,718,550 9,719.000
EXPENDffURES
Operating Expenditures:
City Commission
Office of ~fle City Manager
Finance Support Services
Legal
c~y Clork
Public Safety
Community Development
Community Services
Non - Departmental
85,558 $ 109,036 $ 106,306 $ 108,493 $ 111,383
529,874 540,955 560,360 9t0,742 9tn,742
759,538 802,624 924,273 1,055, t34 1,058,134
237,330 323,789 208,000 233,000 233,000
218,298 239.423 219,877 2t8,718 218,719
6,013,632 8,508,464 7,475,417 8,375,261 8,379,251
2,204,907 2,482,618 1,482,551 1,602,551 t,502,551
3,102,497 3,600,234 3,408,826 3,828,818 3,823,816
725,435 720,000 55~,000 1,049,400 1,04,9,400
Capital Outlay
Office of the City Manager 0 3,192 0 4,000 4,000
Finance Support Services 25,414 173,431 113,418 62,500 62,500
Legal 0 0 0 0
City Cicrk 0 2,286 0 5,000
Public Safety 176,124 559,188 681,582 55~,~00 556,600
Community Development 28,732 415 18,550 35,850 35,850
Community Services 2,825,670 4,151,197 2,840,632 4,317,tt0 4,317,t10
Non - Deperthtental 2,520,773 107,923 250,000 O 0
ClP Reserve O 0 9,719,425 9,43~,206 9,431,305
Transfer to Funds 1,352,988 1,849,595 1,504,570 2,248,556 2,248,888
Final Budget 20~3~4 Page 4
CITY OF AVENTURA
CATEGORY SUMMARY
2003/O4
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes 14,171,431 15,594,837 15,580,000 17,483,043 t7,483,043
320000/329999 Licenses & Permits 2,E24.45~ 3,360,171 1.$75,000 t,975,000 %675,000
330000~39sss In~ergovemmental Rev. 2,114,834 2.559,683 1,641.000 1,~25,000
340000/349999 Charges for Services 296,013 407,920 670,100 782,500 782,500
3S0000~'~== Fines & Forfeitures 184,553 171,511 155,000 155,000 t65,000
360OO0/369999 Misc. Revenues 890,034 429,853 268,000 455,000 t50,000
380000/38.9~9 Transfer from Funds 733,541 914,540 1,140,537 969,514 999,514
399900/399999 Fund B~isRCe 0 8,981,152 9.372,151 9,719,000
EXPENDITURES
1000/2999
300O/3999
40OO/4889
500015399
5400/5899
Personal Services 7,297,o4o 8,o83,557 9,1o8,666 lO,254,7~2 lO,254,7~2
Contractual Services 3,992,171 4,533,104 3.523,000 9,7t5,900 3,715,900
Other Charges/Svcs 2,109,996 2,116,917 2,221,450 2,45t,900 2,456,200
Commodit~..$ 354,497 357,371 345,044 379,044 379,044
Other Operating Expenses 123.675 236,193 175,450 179,t00 176,100
sooo~s~ Capital Outlay $ 9,609,854 $ 4,997,632 $ 13,623,60~ $ 13,416,0~5 $ 13,410,t95
8000/3~9 TrsltSfer To Funds t,352,9~8 1,848,585 1,504,570 2,248,98~ 2,248,886
Final Budget 2003~4 Page 5
REVENUE
ESTIMATES
CITY OF AVENTURA
REVENUE PROJECTIONS
2003/04
Lonallv Levied Taxes
3111000 Ad Valorem Taxes-Current $ 7,397,312 $ 8,227,629 $ 8,818,000 $ 10,00,9,043 $ t0,00~,043
3112000 Ad Valorem Taxee-Delinquent 43,086 201,069 7,000 7,000 7,000
3131000 Franchise Fee-Electric 1,818,567 1,705,722 1,787,000 1,840,000 1,840,000
3132000 Franchise Fee-Telephone 110,486 28,281
3134000 Franchise Fee-~as 48,210 19,761 45,000 45,000 45,000
3135000 Franchlee Fee-CATV 97,482 28,901
3137100 Franchise Fee-Sanitation 233,894 237,197 230,000 240,000 240,000
3138000 Franchise Fee-Towing 12,000 t2,000 12,000
3149000 Unified Communications Tax 1,831,812 1,300,000 1,900,000 1,~00,000
3141000 Utility Tax-Electric 2,695,595 2,847,793 2,890,000 2,$35,000 2,836,000
3142200 Utility Tax-Tetacommunicatio~s 1,24t,732 5,431
3143000 Utility Tax-Water 440,622 443,911 450,000 460,000 460,000
3144000 Utility Tax-Gee 35,439 t9,330 35,000 35,000 35,000
SUBTOTAL
Licenses & Permits
321t000 City Occupational Licenses $ 652,688 $ 689,783 $ 665,000 $ 865,000 $ 665,000
3221000 Building Permits 1,982,921 2,657,877 1,000.000 t,000,000 t,000,000
32~1000 Engineering Permits 8,850 12,511 'to,000 10,000 10,000
SUBTOTAL
Interaovernmental Revenues
3312200 COPS Federal Grant
3312300 Victims of Crime Act
$ 157,326 $ $ $
$
8,729
8,901
14,373
2,898
10,846 4,000 4,000 4,000
17t,114 211,000 218,000 218,00~
Final Budget 2003/94 Page 6
3351500
3351800
3374000
3377501
3413000
3419000
3421300
3425000
3471000
3472000
3474000
3475000.
3472500
3499000
3511000
3541000
36110OO
3661000
36990O0
3999OOO
3811041
3811012
Alcoholic Beverage License
Half Cent Sales Tax
FDOT
MPO Transit Study
Community Policing
County Occupational Licenses
SUBTOTAL
Charoes For Services
Certificate of Use Fees
Election Filing Fees
Police Services Agreement
Development Review Fees
Rec/Cultural Events
Parks & Recreation fees
Founders Day
Summer Recreation
Community Center Fees
Other Charges For Service
SUBTOTAl
Fines & Forfeitures
County Court Fines
Code Violation Fines
SUBTOTAL
Misc. Revenues
Intamst Eamings
Cevelopar Contributions/Streets
Misc. Revenues
SUBTOTAL
Carryover
Transfers From Storn~vater Fund
Transfers From Transportation Fund
SUBTOTAL
Total Available General Fund
9,219 5,866 6,000 6,000 6,000
1,380,755 1,474,926 1,400,000 1,450,000 1,450,000
800,000
11,000
0
28,946 44,439 20,000 20,000 20,000
4,445 $ 4,795 S 5,000
600 600
175,000 252,174 487,500
65,100 93,781 30,000
43,846 51,970 55,000
5,022 5,200 5,000
85,000
2,00~
$ 5,000 $ 5,000
487,500
30,000
55,000
8,000
50,000
50,000
95,000
2,000
487,500
30,000
55,000
8,000
50,000
50,000
95,000
2,000
133,067 $ 157,361 $ 135,000 $ 160,000 $ 160,000
51,485 14,150 20,000 5,000 5,000
519,t65 $ 158,121 $ 219,000 $ 100,000$ 100,000
221,894 152,385
148,975 119,347 50,000 50,000 50,000
$ 8,981,152 $ 9,372,151 $ 9,719,000 $ 9,719,000
180,541 185,040 567,037 396,904 398,904
553,000 729,500 573,500 572,510 572,610
Final Budget 2003/04 Page 7
LOCALLY LEVIED TAXES
31111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Fl odda Statutes. The Florida Constitu'don limits local governments to a maximum
of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied
by the assessed value of the City which is provided by the County Property Appraisal
Department. The amount is then budgeted at 95% of it's gross value to allow for prompt
payment discounts and other adjustments in accordance with Florida Statutes. The City's
assessed value as reported by the Property Appraisal Department is $4,731,000,000. The
1995/96 fiscal year Unincorporated Municipal Services Area (UMSA) millage was 2.2270. The
City's 1996/97 to 2002/03 budgets adopted that same rate without increase. The 2003/04
budget again adopts a millage rate of 2.2270, the eighth year without an increase. By
contrast, the County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98,
2.5170 in 1998/99, 2.4470 in 1999/00 to 2002/03 fiscal year.
3112000 Ad Valorem Taxes Delinquent - This revenue source is dedved by those taxpayers
who do not pay their taxes by March 31 of any given year. On average the total revenue
received in this category is minimal when compared to the total Ad Valorem taxes collected.
3131000 Franchise Fee-Electric - A city may charge electric companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. Miami Dade County cun'ently has an
agreement with FPL covedng the area now incorporated as Aventura, as well as the current
unincorporated areas of the County. The County Commission, via an intedocal agreement,
has agreed to share these revenues with Aventura. The amount projected is based on an
assumed growth rate of 3.0%.
3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -
way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on
gross revenues. The amount projected is based on historical collections.
3137100 Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for all areas of the City. In addition a fee of 10% was adopted for the private companies
to utilize the City's rights-of-way. The amount projected is based on historical collections and
includes a growth factor.
3138000 Franchise Fee-Towinq - The City awarded a franchise agreement for towing services
within our corporate limits dudng the 2002/03 fiscal year. The amount is based on that
agreement.
3141000 Utility Tax-Electric - Section 166.231(1)(A), Flodda Statutes, authorizes a city to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility
taxes for unincorporated areas in the amount of 10% on electddty. The City enacted
Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on
historical actual collections for the past three years plus a growth rate of 3.5%.
Final Budget 2003/04 Page 8
3143000 Utility Tax-Water - Section 166.231(1) (A), Flodda Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on water. The City enacted
Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on
historical collections for the past three fiscal years plus a growth rate of 2.5%.
3144000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is
based on actual collections for the past two fiscal years plus a growth rate.
3149000 Unified Communications Tax - Effective October 1, 2001, the Unified
Communications Tax replaced municipal utility taxes and franchise fees on all
telecommunication, cable and other communication services. The projection is based on
actual collections for the past fiscal year plus a growth rate.
LICENSES AND PERMITS
3211000 City Occupational Licenses -Pursuant to Chapter 205, Florida Statutes, the City
has adopted an ordinance imposing an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within the City. The
amount budgeted is based on actual collections in the 2002/03 fiscal year.
3221000 Buildinq Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits are issued
for construction, such as plumbing, electrical, structural, mechanical, etc. The fees are set
by City Ordinance. The projection includes no increase over the 2002/03 levels.
3291000 En,qineednq Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 2002/03 fiscal year and expectations for next year.
INTERGOVERNMENTAL REVENUES
3344901 Maintenance Aqreement Payment - Funds provided by FDOT to maintain
Medians and Rights of Way along Biscayne Boulevard.
3351200 State Revenue Shadnq - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion which
comes from cigarette tax of approximately 63% of the total is deposited to the General
Fund. The remainder is deposited to the Street Maintenance Fund. The amount budgeted
is based on actual collections in the current fiscal year and a 3.5% growth rate.
3351500 Alcoholic Beveraae Licenses -Various alcoholic beverage license taxes ara
levied on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in
the State. The tax is collected by the State and distributed back to the city. The City's
share is approximately 38% of the proceeds of the tax collected within the City.
Final Budget 2003/04 Page 9
3351800 Half Cent Sales Tax - This revenue source represents one half of the revenue
generated by the additional 1% sales tax which is distributed to counties and cities based
on a population formula. The amount budgeted is based on actual collections for the past
two fiscal years and a 3.5% growth rate.
3382000 County Occupational Licenses - All businesses in the City must have an
occupational license from the County in addition to the City to operate a business within
the corporate limits of the County. A portion of the County's revenues are remitted to the
city.
CHARGES FOR SERVICES
3421300 Police Services Aqreement - This amount represents the amount to be paid by
Aventura Mall and the Tauber School for an increased level of services. The amount
represents the cost of the City providing additional officers pursuant to agreement with
both entities.
3425000 Development Review Fees -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such as site
plans and plats. A small decrease is projected over the 2002/03 levels.
3471000 Recreation/Cultural Events - This is the amount paid by City residents to
partidpate in vadous trips and events sponsored by the City. The revenues ara offset by
an expenditure account in the Community Services Department.
3472000 Parks & Recreation Fees - This includes non-resident fees for entedng the park
and user fees associated with the vadous programs at Founders Park.
Summer Recreation - This represents fees charged for particpants in the City's Summer
recreation Program.
Community Center Fees - This represents membership fees and user fees charged for the
vadous programs provided at the Community Recreation Center.
3499000 Other Charqes for Services - Charges for services not otherwise classified.
FINES & FORFEITURES
3511000 County Court Fines -The City receives a portion of the revenues resulting from
traffic enfomement activities within its corporate limits. The projection is based on actual
revenues for the pedod.
3541000 Code ViolatJon Fines - Revenues in this category are generated when the owner
of property within the corporate limits of the City violates a City code. Projection is based
on historical revenues.
Final Budget 2003/04 Page 10
MISC. REVENUES
3611000 Interest Earninqs - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting revenue for
this line item are the antidpated interest rate and pooled dollars available for investment.
3699000 Miscellaneous Revenues - Any other revenues not otherwise classified.
NON - REVENUE
3999000 Carryover -This amount is dedved by a comparison of all of the anticipated
revenues for the current pedod to all of the anticipated expenditures for the current period.
The excess of revenues over expenditures represents the carryover amount.
3811041 Transfer from Stormwater Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Stormwater Drainage
system of the City.
3811012 Transfer from Transportation Fund - This represents reimbursement to the
General Fund to cover administrative and operating expenses relating to the Street
Maintenance functions.
Final Budget 2003~)4 Page 11
CITY
COMMISSION
CITY OF AVENTURA
2003~04
The City Commission is the community's legislative body which acts as the decision-
making entity that establishes policies and ordinances to meet the needs of the
community on a proactive basis. The City Commission is committed to providing the best
possible professional govemment and the delivery of quality service levels that reflect
community priorities and maintain the quality of life for all residents.
100012999 Personal Services $ 38,6o5 $ 6o,378 S 6o,4o0 S 6o,003 $ 00,003
300013999 Contractual Services
400014999 Other Chal~ges & Services 25,000 25,6o0 25,000 25,000 29.900
600015399 Commodities 3,763 3,382 4,300 4,300 4,300
540015499 Other Operating Expenses 18,600 21,275 17,600 17,000 17,000
Position No. Position Title 2000101 2001/02 2002/03 2003104
0301 Mayor
0401 Comm,ssioner
0402 Commissioner
0403 Commissioner
0404 Commissioner
0405 Commissioner
0406 Commissioner
Total
7 7 7 7
Final Budget 2G03,~4 Page 12
CITY OF AVENTURA
CITY COMMISSION
2003104
BUDGETARY ACCOUNT SUMMARY
0014)101-611
1210
2101
2401
PERSONAL SERVICES
Commission Salaries $ 35,667 $ 55,000 $ 55,000 $ M,000 $ 55,000
FICA 2,728 4,207 4,208 4,200 4,208
Worke¢$ Compensation 110 171 198 386 385
legislative Expenses
$ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 29,800
5101
529O
COMMO[YFnE$
OfflceSuppllea $ 1,248 $ 675 $ 1,300 $ 1,300 $ t,300
Other Operating Supplies 2,515 2,707 3,000 3,000 3,000
5410
542O
OTHER OPERATING EXPENSES
Subscriptions & Memberships $ 5,729 $ 5,$43
Conferenc~ & Seminars 12,871 15,332
12,000 12,000 12,000
Fine{Budget2003/04 Page 13
CITY COMMISSION
4030
Leqislative Expense - This account represents the $3,500 established per
Commissioner to offset expenses incurred in the performance of their official duties.
5410
Subscriptions & Memberships - The following memberships are included for funding:
National League of Cities
Flodda League of Cities
Dade County League of Cities
5420
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Flodda League of Cities
National League of Cities
Miscellaneous Seminars
Final Budget 2003/04 Page 14
~0' of Exce
OFFICE OF THE
CITY MANAGER
CITY OF AVENTURA
2003104
Maintain a City govemment structure that represents the needs of the community and provides
quality services in an efficient, businesslike and professional manner. Responsible for the overall
management of all functions and activities of the City's operations, preparation of annual budget
and 5 year CIP document and ensures the proper implementation of policies and ordinances
adopted by the City Commission. Provides recommendations and solutions to community
concerns. Utilizes customer service focus process to respond to citizen requests.
1000/2999
300013999
400014999
500015399
540015499
Personal Services 405,364 448,325 447,910 495,652 485,692
Contractual Services 62,134 38,093 40,000 40,000 40,000
Other Charges & Services 52,180 42,t98 61,250 63,850 63,850
Commodities 4,746 3,604 4,600 4,600 4,600
Other Operating Expenses 5,4S0 8,736 6,600 6,600 6,600
Position No. Position Title 2000/01 2001102 2002/03 2003/04
0101 City Manager
0201 Secretary to City Manager
0701 Assistant to City Manager
0801 Receptionist/Inform. Clerk
0601 Capital Projects Manager
Total s 5 s 5
Final Budget 2003/04 Page 15
Office of the City Manager
Organization Chart
Firml Budget 2003/04 Page 16
CITY OF AVENTURA
2003104
!1. Provide completed reports and recommendations on a timely basis upon which the CityI
Commission can make policy decisions.
2. Prepare and submit budget to the City Commission by July 15th of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations,
5. Interact with community organizations and associations to increase public awareness of City's
vadous programs, facilities and services.
6. Update five year Capital Improvement Program document and submit to the City Commission
by May of each year.
7. Effectively administer the budget priorities and goals established by the City Commission.
8, Continue to host Community Odented Police Bdefings comprised of condominium an(
business representatives to interact with Police Department.
9. Coordinate the establishment of the City's Charter School system.
10. Oversee and coordinate capital projects.
11. Issue newsletters and annual report to the public and maintain City Web Pages.
12. Supervise capital budget projects and the implementation of services.
Citizen Requests & Inquires
Commission Requests
Community Meetings Attended
Agenda Back up Items Prepared
No. of Newsletters & Reports Issued
Annual Budget & CIP Prepared
School Budget
Quarterly Progress Reports
Capital Projects Oversight
Capital Projects Completed
Web Page Updates & Revisions
67 120 103 105
32 29 35 35
16 39 39 35
142 136 128 130
5 5 5 5
2 2 2 2
0 0 I 1
4 4 4 4
21 24 21 20
21 24 21 20
14 23 31 35
Final Budget 2003/04 Page 17
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
2003/04
BUDGETARY ACCOUNT SUMMARY
0014)501,-512
1201
1401
2101
2201
2301
2401
PERSONAL SERVICES
Employce Salaries $ 317,901 $ 345,047 $ 335.334 $ 368, t68 $ 3~8,168
Overtime 29 0 0 0 0
FICA 19,457 20,735 25.053 27,401 27,401
Punsi~t 44,283 48,070 48,368 ~815 55,815
Health, Life & Disability 22,773 28,024 36,879 01,~81 51,~81
Worker's Compensation 921 4,949 1,673 2.687 2,5~7
3147
3170
ES
School Adviso~ $ 20,739 $ $ $ $
Lobbyist Services $ 41,395 S 38,093 $ 40,000 $ 40,680 $
4001
4040
404.1
410t
465O
4701
4710
4015
S&
Travel & Per Diem $ 3,489 $ 2,668 $ 3,700 $ 3,800 $ 3,680
Administrative Expenses 311 160 600 ~00 600
Car Allowance 7,200 7,200 7,200 7,200 7,200
Communication Services 2,010 6~7 1,900 1,680 1,900
R & M - Office 0 150 168
Printing & Binding 2.252 1.746 2.200 2,200 2,268
Printing~lew$1etter 35,890 29,061 40,000 42,000 42,000
Web Page Maintenance 1,048 075 5.500 0,000 6,000
5101
5120
529O
Office Supplies $ 4,377 $ 2,395 $ 3,000 $ 3,680 $ 3,000
Computer Operating Supplies 319 683 1,100 1,168 1,168
Other Operating Supplies 50 315 500 600 500
Final Budget 2003/04 Page 18
5410
542O
5901
O~ER ~ERATI/~ EXPENSES
Subscriptions & Memberships
Conferences & Semirmrs
Contingency
3,100 $
2,360
0
6,522 $
2,214
0
3,800
2,300
5OO
3,800 $
2,300
5OO
3,800
2,300
5OO
Final Budget 2003/04 Page 19
OFFICE OF THE CiTY MANAGER
3170
4710
4815
Lobbyist Services - Costs associated with retaining a professional lobbyist to foster the
City's position at the state and county level,
Pdntin.q/Newsletter - Represents the cost of pdnting vadous documents, informational
newsletters and annual report to the residents.
Web Pa,qe Maintenance - Costs associated with maintaining and updating the City's
Web Page including placement of agenda package on Web.
5410
5420
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Flodda City & County Manager's Association
Intemational City Management Association
Amedcan Planning Association
Government Finance Officers Association
Amedcen Society of Public Administration
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management and local
govemment.
Flodda City & County Manager's Association
International City Management Association
Flodda League of Cities
National League of Cities
Final Budget 2003~4 Page 20
~ of E~CC~
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
2003104
To provide overall financial and support services to the organization which includes accounting,I
cash management, purchasing, dsk management, information management, financial planning,l
budgetary contro and personnel functions, i
1000/2999
3O0013999
400014999
500015399
5400/5499
Personal Services 564,7o7 637,705 672,253 8~3,4t4 803,414
Contractual Services 36,634 33,270 66,500 68,000 68,000
Other Charges & Services 120.450 104,317 138,820 140,020 140,020
Commodities t6,144 20,424 26,000 25,000 26,000
Other Operating Expenses 21,603 6,909 20.700 20,700 20,700
Pos. No.
Position Title 2000101 2001/02 2002/03 2003104
1001
3001
1201
1101
1101
1301
1301
1401
1402
3201
3601
7002
7001
Finance Suppor~ Services Dir.
Executive Assistant
Accountant/Bookkeeper
Human Resources Specialist
Human Resource~Risk Mgr.
Purchasing Technician
Purchasing Agent
Network Administrator
Network Administrator
Customer Service Rep. I
Customer Service Rep. II
Webmaster/Cornmenicationa Specialist
Information Systems Manager
Total
I I 1
I I I
I I 1
o o o
I I 1
o o o
I I 1
I I 1
I I 1
o I t
I I 1
o o o
I I I
9 10 t0 11
Final Budget 2003~4 Page 21
Accoun~ng
Finance Support Services Department
Organization Chart
. Oirector of h
Finance Support ~
I~ I .
Purchasing [ Human Resources Informaf~on Management
..... ~Human Res°Uces/Risk~'~ Information $~stems ~
Customa'Se~e (2).N.etwork
~,pU~hu Admtmstrators I
Final Budget 2003/04 Page 22
CITY OF AVENTUI U
2~0~1~4
1. Maintain investment practices at 100% of idle funds.
2. Issuance of Comprehensive Annual Financial Report by March 31 of each year.
3. Obtain GFOA Cert'[ficate of Achievement.
4. Prepare and update Purchasing Manual,
5. Maintain computer networks to allow for effective shadng of common files, schedules and
mail.
6. Maintain automated purchase requisition/purchase order process to allow data entry by
departments,
7. Process all approved invoices within ten working days.
8. Maintain effective personnel system to allow for timely recruitment and hidng of employees.
9. Implement and maintain a central computer system that serves the information management
needs of all departments,
10. Process bi-weekly payroll and associated reports on a timely and accurate basis.
11. Budgetary reports submitted to City Manager pdor to the 20th of next month.
12, Maintain insurance coverage at appropriate levels,
Average Dollar value of investments (in millions) 19.0 15.0 15.0 15,0
Interest Earnings (in thousands) 1.1 316 225 225
Issuance of Annual Financial Report pdor to 3/31 1 1
GFOA Certificate of Achievement Awarded I 1 1 1
Purchasing Manual Prepared/Updated
% of time computer network operational 99 99 99 99
% of purchase orders issued within 2 days of approval 96 97 97 97
% of Checks Wdtten Within 10 Days of Invoice Date 97 97 97 97
Number of New Hires 24 20 20 20
Number of Work Stations Supported 107 110 120 120
Annual Review of Insurance Coverage 1 1 1
Flrml Budget 2003A)4 PaGe 23
FINANCE SUPPORT SERVICES
2OO3/O4
BUDGETARY ACCOUNT SUMMARY
001-1001-513
PERSONAL SERVICES
1201 Employee Salaries $ 425,551 $ 472,588 $ 505,240 $ 561,683 $ 561,683
1401 Overtime 2,628 181 3,000 2,000 2,000
2101 FiCA 31,tt0 34,837 38,651 42,9~9 42,96~
2201 Pension 48,633 54,576 00,629 75,827 75'827
2301 Health, Life & Disability 45,547 61,939 48,208 t02,003 t02,003
2401 Worker'l Compensation 4,068 5,543 1,525 3,952 3,932
2501 Unemployment 12,169 7,042 15,000 15,000 15,000
3130 Computer Programmer 9,466 4,088 5'000 5,000 5,000
3140 Background-New Employees 0 500 500 500
3180 Medical Exame-New Employees 808 3,220 1,500 I,EO0 t,500
3190 Prof. Services 1,360 7,000 5,000 5'000 5,000
3197 Risk Management Consultant 25,000 25,000 25,000
3201 Prof. Sewicee - Auditor 25,000 18,962 29,500 31,000 31,000
S&S
400t Travel & Per Diem $ 4,487 $ 4,265 $ 15,000 $ 15,000 $ 15,000
4041 Car Allowance 5,000 6,800 7,200 7,200 7,200
4101 Communication Services 3,295 3,438 3,500 4,700 4,700
4650 R&M- Office Equip~lertt 50,648 51,762 71,020 71,620 71,620
4701 Printing & Binding 8,306 5,801 6,000 5,000 5,000
4910 Advertising 47,713 32,190 35,000 35,000 35,000
4~90 Other Current Chargee 500 600 500
COMMODITIES
5101 Office $uppliee $ 4,426 $ 5,415 $ 7,000 $ 7,000 $ 7,000
5120 Computer Operating Supplies 1t,268 15,420 18,000 t0,000 t8,000
5290 Other Operating Supplies 4~0 t,589 1,000 t,000 t,000
Flrmi Budget 2003/04 Page 24
~410
~01
OTHER OPERATING EXPENSES
Subscriptions&Memberships $ 2,889 $ 2,992 $ 3,500 $ 3,500 $ 3,500
Conferences & Seminars 3,628 1,991 6,200 6,200 6,200
Contingency 3,000 46 1,000 1,000 1,000
Final Budget 2003/04 Page 25
FINANCE SUPPORT SERVICES
1401
Overtime - Represents the amounts paid employees for hours worked beyond the
normal work week during periods of unusually high activity in the Department. Amount
is based on current usage levels.
2501
Unemployment Compensation Represents reimbursement to the state for
unemployment compensation claims for all Departments.
3130
Computer Preqrammer - Represents costs of modifications to existing computer
programs to enhance capabilities.
3140
Back,qround New Employees - Provides funding for new employee background
checks.
3180
Medical Exams New Employees - Provides funding for drug tests, physical exams and
other required tests for new employees.
3190
Other Professional Services - Includes amounts paid to temporary employment
agencies during major vacancies or unpaid leave of absence by employees. Also, we
anticipate using some temporary employees to assist with fixed assets accounting in
preparation of GASB 34.
3201
Professional Services Auditor. - Represents the estimated cost of an audit firm
performing the City's year end financial audit. Includes the cost of single audit and
possible change in auditors pursuant to RFP.
4001
Travel & Per Diem-Costs of employees attending conference and seminars in order to
stay current in their field.
International GFOA or FICPA Conference Fla Govt or other purchasing related
Florida GFOA (2 employees) IPMA or other Personnel Related
Computer related courses for certification Seminars for other Personnel
4101
Communication Services -Includes telephone, nextel and pager services for
department personnel.
4650
R & M Office Equipment - Includes maintenance and support of the IBM AS 400 and
software and equipment purchased from HTE as well as other major hardware
maintenance paid directly to IBM or other vendors.
4910
Advertisin,q - Includes the costs of advertising for all employment positions in all
Departments, notices of bids and RFPs.
Final Budget 200~/04 PaGe 26
5120
Computer Operatinq Supplies - Includes the cost of minor supplies and software
to maintain existing systems and to upgrade to most current versions of software
and operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Other
5410
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Government Finance ofrmer Association
Flodda Govemment Finance Officer Association(2)
Dade/Broward Government Finance Officer Association
Flodda Institute of CPA's
International Personnel Manager Association
Flodda Personnel Managers Association
Flodda Government Purchasing Association
Information Systems Memberships
Miscellaneous subscriptions
5420
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local government
finance/purchasing/information systems and personnel as follows:
International GFOA or FICPA Conference
Flodda GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
5450 Trainin,q - Ongoing training for all personnel in the department.
Final Budget 2003/04 Page 27
~ of Eocce
LEGAL
CITY OF AVENTURA
2O031O4
To provide legal support and advice to the City Commission, City Manager, Department
D rectors and advisory boards on a egal issues affecting the City.
100012999 Personal Services
300013999 Contractual Services
4000/4999 Other Charges & Services
500015399 Commodities
54001~499 Other Operating Expenses
$ $ $ $ $
237,330 239,220 193,000 223,000 223,000
84,569 15,000 10,000 10,000
Final Budget 2003/04 Page
CITY OF AVENTURA
2003104
1. Ensure that the various rules, laws and requirements of state, local and federal governments
are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
1. Positive compliance with all rules and regulations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Final Budget 2003R4 Page
CITY OF AVENTURA
LEGAL
2003104
BUDGETARY ACCOUNT SUMMARY
001-0601-514
CONTRACTUAL SERVICES
3120 Prof. Sen/ices - Legal $ 233,107 $ 235,243 $ 190,000 $ 220,000 $ 220,000
3301 Court Costs & Fees 4,223 3,970 3.000 3,000 3,000
OTHER OPERATING EXPENSES
5901 Contingency $ 84,560 $ 15,000 $ 10,000 $ 10,000
Final Budget 2003/04 Page 30
LEGAL
3120
Professional Services Le,qal - Represents the estimated cost of maintaining the
contracted City Attorney arrangement with the firm of Weiss Serota Helfman
Pastodza & Guedes and Leibowitz & Associates, P,A. to perform legal services
required by the City Commission and City Manager. The amount includes an increase
in the hourly rate to $175. This represents the first increase in 7 years.
Final Budget 2003/04 Page
CITY CLERK'S
OFFICE
CITY OF AVENTURA
2003104
To record and maintain an accurate record of the official actions of the City Commission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required
meetings, effect legal advertising, and respond to public records requests. Implement and
maintain records management program. Administer publication and supplement of City Code
Book. Maintain custody of City Seal and all City records. Schedule Code Enforcement Headngs
and provide administrative support to Special Master. Provide cledcal support to the City
Assist City Manager's Office with special projects.
100012999 Personal Services
300013999 Contractual Services
400014999 Other Charges & Services
500015399 Commodities
540015499 Other Operating Expenses
$ 122,147$ 133,438 $ 127,977$ t5t,818 $ t51,819
88,569 99,958 83,600 59,400 59,400
5,020 3,163 4,400 4,400 4,400
2,562 2,864 3,900 3,300 3,300
Pos. No. Position Title 2000/01 2001/02 2002/03 2003/04
0501 City Clerk I I I 1
3101 Clerk Typist4maging Tesh. 1 I t t
Total 2 2 2 2
Final Budget 2003~4 Page 32
City Clerk's Office
Organization Chart
lClerk Typist/Imaging
Final Budget 200~34 Page 33
CITY OF AVENTURA
2003104
1. To maintain accurate minutes of the proceedings of the City Commission, Advisory Boards
and other Committees of the City.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the ordedy
management, maintenance, retention, imaging and destruction of said records.
4. To provide cledcal support to the City Commissioners, including mail, correspndance, travel
and conference registration, preparation of proclamations, certificates and welcome letters to
new residents.
5. To administer the publication, maintenance and distribution of the Code Book, supplements
and indexing of minutes.
6. Conduct municipal elections in accordance with city, county and state law.
7. To establish and coordinate the City's records management program in compliance with
state laws.
8. To effect legal advertising to fulfill statutory requirements of local and state law.
9. To prepare and provide for distribution of agenda packages to Commission, staff, citizens
and provide for placement of same on the City's website and prepare and distribute recaps of
Commission meetings.
10. To schedule Code Enforcement Headngs and provide administrative support to Special
Master.
11. To fulfill information and public records requests within 72 hours.
No. of Sets of Minutes Prepared
No. of Public Notices Prepared
No. of Legal Adver'tJsements Published
No. of Ordinances Drafted
No. of Resolutions Drafted
No. of Lien Requests Responded To
No. of Welcome Letters Prepared
No. of Agenda Packages Prepared/Distributed
No. of Agenda Recaps Prepared//Distdbuted
No. of Code Enforcement Headngs Scheduled
54 54 55 55
41 43 55 50
34 33 40 40
4 6 6 6
28 28 25 25
592 890 650 650
462 601 600 600
38 44 30 30
11 11 11 11
49 10 10 10
Final Budget ~ Page 34
CITY OF AVENTURA
CITY CLERK'S OFFICE
2003104
BUDGETARY ACCOUNT SUMMARY
0014)801-619
PERSONAL SERVICES
1201 Employee,Salaries $ 90,939 $ 100,640 $ 100,375 $ 114,858 $ 114,858
2101 FICA 7,320 8,264 7,$79 8,787 5,787
2201 Pension 10,638 11,577 11,419 15,500 15,506
2301 Health, Life & Disability 5,944 7,623 8,003 1 t ,004 11,054
240t Worke¢s Cempsncation 306 334 501 804 804
OTHER CHAROES & SERYI~I~$
4001 Travel & Per Diem $ 3,579 $ 2,774 $ 4,200 $ 4,~00 $ 4,600
404'J Car Allowance 2,4QO 2,400 2,400 2,400 2,400
4701 Printing & Binding 1,010 1,188 3,500 3,~00 3,500
4730 Records Retention 0 0 5,000 5,000 5,000
4740 Ordinance Codification 4,907 3,357 3,500 4,000 4,000
4750 Indexing Minutes 2,54t 0 0 0 0
4915 Election Expenses 39,006 0 25,000 0 0
4,911 Legal Advertising 35,121 90,259 40,000 40,000 40,000
6101
51~
629O
5410
5420
545O
5901
Offica Suppliea $ 3,9~8 3,073 3,000 3,000 3,000
C~mpufer Operating Supplies 794 0 600 600 600
Other Operating $uppliea 238 90 800 800 800
Subscriptions & Memberships $ 727 $ 950 $ 1,300 $ t,300 $ 1,300
Conferences & Semlrmrl 1,835 1,619 2,000 2,000 2,000
Training 0 296 500 0 0
Contingency 0 0 100 0 0
Final Budget 2003~4 Page 35
CITY CLERK
4001
Travel & Per Diem - Provides for attendance at the International Institute
of Municipal Clerks Conferences, Flodda Association of City Clerks
Conference and Training Institute, Florida and National League of Cities
Conferences.
4730
Records Retention - Costs associated with imaging of records to
maintain records management program.
4740
Ordinance Codification - Costs associated with the official codification of
City Ordinances.
4911
Le.qal Advertisinq - Costs incurred to satisfy legal requirements of State
Statutes, County and City Code.
5410
Subscription & Memberships - This line item is used to fund memberships
with professional organizations and subscriptions.
Florida Association of City Clerks
Intemational Institute of Municipal Clerks
Miami~Dade County Municipal Clerks Association
Newspapers
Flodda State Statutes
Final I~get ~ Page 3~
PUBLIC SAFETY
CITY OF AVENTURA
2003/04
To provide a professional, full service, community odented Police Department. Respond to all
calls for service in a timely and professional manner. Ensure that all cdmes are thoroughly
investigated and those who am arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, cdme prevention and quality
of life issues.
100012999
3000/3999
4OOOI4999
600015399
540015499
PersormlServices $ 5,123,374 $ 5,714,536 $ 6,603,673 $ 7,442,007 $ 7,442,007
Contractual Services 34,970 27,t23 79,500 t0t,500 t01,500
Other Charges & Services 532,151 441,677 498,000 507,500 507,500
Commodities 283,826 285,232 253,244 27a,244 278,244
Other Operating Expenses 39.311 39,886 41,000 4~,000 4~,000
Pos. No. Position Title 2000101 2001102 2002/03 2003/04
0901 Police Chief
3002 Executive Assistant
2501 Deputy Chief of Police
2201-2203 Captains
2201-2203 Ueutl~taeta
2601 Commander
2301-2308 Sergeant
2001-2087 Police Officers
2901-2902 Crime Scene Tech
2801-2807 Police Service Aides
2101-2104 Detectives
6201 Crime Pmv Specialist
3301 Corn Poi/Crime Prey Off
6301 Records Supervisor
6901-6902 Records Clerk
6501 Clerk/Data Entry
3701 Crime Analyst
Final Budget 2003/04 Page 37
3501
2701-2710
3401-3404
6401
7501
Dispatch Supervisor
Dispatcher
Administrative Asst,
Victim Advocate
Fleet ManagerlQuartennaster
Total
I t I 1
10 lO 10 10
3 4 4 4
I I I 1
I I I 1
95 107 10~ 108
City of Aventura Police Department
Fiscal Year 2003 - 2004
Admin.
1 C(~m.nder
10 Di~l)atc~
1 I:t~ Mgrl
1 ca.in
9 Mall 0t~
lSCU c~-a
? PSA's
Special SenAces
4 Tr-~flc 01~
3 Comm. Pakd Ofica~
Final Budget 2003~ Page 38
CITY OF AVENTURA
2003104
1. Improve traffic management through enforcement, engineering and maintaining a liaison with
FDOT and Miami-Dade County. Implement video monitoring at key intersections throughout the
City.
2. Conduct staff inspections and prepare for reaccreditation. Review Procedural Directives
place documentation of compliance to file and keep current all required reports and inspections
3. Complete Phase II of the 800 MHz police radio system. Begin study for implementing E91
system for the City.
4. Explore adding other police agencies to the radio system and continue joint programs th~
were previously put in place (i.e. the radio project, SWAT & prisoner transport).
5. Expand Emergency Management and continue participating in Homeland Security planning
training and intelligence. Create CERT teams and disaster training for high dse buildings
6. Conduct customer service surveys of residents, businesses and victims of crimes.
7. Improve efficiencies on all court related activities. Implement electronic subpoena system and
upgrade pre-file conferencing system to a PC based system.
8. Hire necessary personnel and staff all positions to maintain service levels and provide greater
visibility.
9. Maintain an ongoing partnership with the community through Cdme Prevention and
Community Policing. Work with residents, businesses, organizations and associations to solve
problems.
10. Participate in community programs and community involvement activities. Conduct
community presentations with an emphasis on safety for children and senior citizens.
11. Provide two full time School Resource Officers for the Charter School and Tauber School.
Man-houm Assigned to b'afflc flow Issues 7800 7280 8320 8320
Progress Toward National Reaccreditaton 35% 70% 100% 40%
Personnel Hired 13 14 15 12
Progress Toward Radio System 75% 80% 100% 100%
Manhours Assigned to Community Policing 8320 8320 6240 6240
Progress Toward Emergency Management Programs 75% 100% 100% 100%
Community Programs 37 25 10 12
Community Presentatons 63 56 50 50
Community Involvement ActvitJes 36 26 24 24
Manhours Assigned to School Resources N/A N/A 2080 4160
Calls for Service 20924 21987 20000 22000
Arrests 2306 2586 2000 2000
Final Budget 2003/04 Page 39
Accidents
Traffic Citations
Parking Citations Issued
Part 1 Crimes Reported
Customer Service Surveys
1885
5581
1114
3101
1000
1749
11028
2644
800
1800
10000
1200
3000
800
1800
10000
1200
3000
800
Final Budget 2003~4 Page 40
CITY OF AVEHTURA
PUBLIC ~AI:ETY
2003104
BUDGETARY ACCOUNT SUMMARY
001-2001-521
PERSONAL S
1201 EmployeaSalaries $ 3,417,655 $ 3,660,394 $ 4,323,037 $ 4,700,718 $ 4,700,718
1390 Court Time 26,631 37,610 42,000 40.000 40,000
1401 Overtime 337,473 280,860 300,000 300,000 300,000
14t0 Holiday Pay 75,341 78,344 75,000 79,000 79,000
1501 Police Incentive Pay 49,437 46,226 50,000 50,000 50,000
2101 FICA 299,136 340,321 334,403 363,539 363,539
2201 Pension 400,583 430,2t0 500,633 630,862 630,852
2301 Health, Life & Disability 371,721 638,281 605,419 866,466 865,465
2401 WorkeCs Compensation 145,387 196,285 373,181 411,432 41t,432
(~(~)NTRACTUAL SERVICES
3180 Medical Exams $ 170 $ 435 $ 2,500 $ 2,500 $ 2.500
3491 Crossing Guards 2,000 2,000 2,000
3192 prof. Sewices 34,800 26,688 75,000 97,000 97,000
QTHER CHARGES & SERVICES
4001 Travel & Per Diem $ 25,658 $ 46,857 $ 20,000 $ 20,000 $ 20,000
4040 Administrative Expenses 7,629 0,~8 5.000 5,000 5,001
4042 Recruiting & Hiring Expenea 13,244 6,858 7,500 ?,500 7,500
4043 CALEA Accreditation 950 4,905 20,000 15,000 t5,000
4050 Investigative Expense 3,742 10,283 10,000 t0,000 10,000
4101 Communication Services 83,916 74,181 85,000 ~0,000 80,000
4201 Postage 6,594 3,599 0,000 8,000 5,000
430t Utilities 10,436 2,628 3,500 0 0
440t Office Space Lease 87,338 0 0 0 0
4420 Leased Equipment 95,317 83.833 87,000 87,000 87,000
4440 Copy Machine Costs 2,137 8,500 8,500 8,500
4610 R&M- Ve~icles 91,296 tt7,028 t00,000 110,000 115,000
4620 R&M.Suilding 4,702 0 0 0 0
4645 R&M- Equipment 57,821 37,098 87,000 95,000 95,000
4650 R&M- Office Equipment 47,168 35,861 55,000 55,000 56,000
4701 Printing & Binding 14.203 7,057 7,500 7,500 7,500
FinelBudg~2003/04 P~e41
5101
5115
5120
5220
5240
5245
5266
5270
529O
COMMODmI~$
Office Supplies
Byme Grant Match
Computer Operating Supplies
Gas & Oil
Uniforms
Uniform Allowance
Photography
Ammunition
Operating Supplies
23,526 $ 26,886$ 15,000$ 15,000
0 0 10,744 10,744
5,666 25,505 IQ,000 15,000
102,684 76,795 75,000 90,000
30,445 41,027 40,000 40,000
24,375 25,200 26,000 35,000
5,864 7,447 7,500 7,500
4,024 10,081 9,000 10,000
86,242 72,282 60,000 60,000
15,000
10,744
10,000
90,000
40,000
35,000
7,500
t0,000
60,000
5410
5420
545O
~01
OTHER O P S
Subscriptions & Memberships $ 2,805 $ 3,863 $ 3,500 $ 3,500 $ 3,500
Conferences & Seminars 4,410 7,226 10,500 t0,500 10,500
Training 31,676 25,797 25,000 30,000 30,000
Contingency 420 3,020 2,000 2,000 2,000
Final Budget 2003/04 Page 42
1390 Court Time - This line item is used to fund overtime and standby court time.
1401 Overtime - This request reflects anticipated expenditures based on activity and
manpower requirements over and above normal hours in a work week. The expenditures
from this account fund anticipated and unanticipated events such as major criminal
investigations, natural and manmade disasters, holiday details, homeland security and
vadous dignitary details.
1410 Holiday Pay - This request reflects estimated costs with funding holiday pay for shift
employees.
1501 Police Incentive Pay - This is mandated by the State for rewarding sworn personnel who
have obtained additional education.
3180 Medical Exams - All police officers are required to have a physical exam pdor to
employment.
3192 Professional Services - Costs associated with outsourcing the administration of off duty
details for the department and document imaging.
4043 CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission Accreditation of Law Enforcement Agencies.
4042 Recruitincl & Hidn,q Expenses - Funds have been allocated to assist the Department with
recruitment of personnel and pay for psychological screening.
4050 Investiqative Expenses - Costs associated with the Detective Bureau to complete
complex criminal investigations.
4101 Communication Services - Costs for pagers, mobile phones, cellular lines for data
transmission, automated vehicle Iocator, computer system communications and other
communication devices.
4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles.
4610 R&M Vehicles - Covers costs associated with the repair and maintenance of department
vehicles. Costs include preventative maintenance, damage repair and replacement of
worn and/or broken parts not covered under warranty.
4645 R&M Equipment - Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911 system, computers, DDSI,
dictaphone and other equipment.
Final Budget 2003/04 Page 43
4650 R&M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
4701 Pdntin,q - This account covers the cost of pdnting of materials for the police department
used in official police or city business. Items in this account include business cards,
domestic violence pamphlets and letterhead.
5245 Uniforms - This account is used for the initial issuance of all uniforms and accessories
worn by both police and civilian personnel of the Police Department.
5245 Uniform Allowance - Each employee required to wear a uniform receives $300.00 for
uniform maintenance and cleaning. This account is paid out 50% in October and 50% in
Apdl each fiscal year.
5266 Photoqraphy - Funds from this account are used to purchase film or related supplies and
film developing for cdme scene or other department related photos.
5270 Ammunition - Funds from this account pay for duty and training ammo for police officer
use.
5290 Operating Supplies - Funds from this account are used for the purchase of supplies and
items needed for the daily operation of the police department.
5410 Subscriptions & Memberships - Costs associated with this line item are subscriptions to
professional joumals, training materials used to update employees on changing laws and
procedures within their activity, and membership in professional and regional law
enforcement organizations.
International Association of Chiefs Dade Chiefs of Police Association
Flodda Police Chiefs Association FBI National Academy Associates
5420 Conferences & Seminars - Funding for this purpose is essential to keep informed of
changing laws and updates in the field of law enforcement.
5450 Traininq - Costs associated with this account are related to maintain state standards and
Final Budget 2003/04 Page 44
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
2003104
This Department is responsible for the City's planning, development review, zoning, building
permitting and inspections, code and ordinance enforcement, economic development functions
and the issuance of occupational licenses. The Department strives to provide efficient and
3rofessional "one stop" customer service at a centralized location.
1000/2999 Personal Services $ 537,522 $ 517,871 S 63g,651 $ 53g,551 $ 63~,651
300013999 Contractual Services 1,607,111 1,906,019 725,000 740,000 740,000
400014999 Other Chsrg~ & Services 38,197 41,g62 85,000 50,000 90,000
500OI539g Commodities 13,426 8,020 19,500 18,5~0 19,500
54001549g 01fter Operating Expenses 8.651 8,747 13,400 t3,400 t3,400
Pos. No. Position Title 2000/01 2001/02 2002/03 2003/04
4001 Community Development
4001 Planning Director
4101-4102 Code Compliance Officer
4301 Senior Planner
4302-4303 Assistant Planner
4601 Secretary
3003 Executive Assistant
4201 Building Di~ctor/Official
3202-3203 Customer Service Rep I
3601-3602 Customer Service Rep II
Total
11 12 12
Final Budget 2003/94 Page 45
Inspections &
Permitting
Code
Enforcement
Occupational
Licenses
Community Development Department
Organization Chart
Building Division
Planning Division
Contractual BuiMing
Inspectkm Services
Customer Service
Rep II
(2) Customer Service
Reps I
(2) Assistant Planners
(2) Code Compliance
Officers
Customer Service
Rep
Final Budget 2003~4 Page 46
CITY OF AVENTURA
2003104
1. Provide customer focus technical assistance to the community.
2. Maintain a pdvatized Building Division.
3. Explore the feasibility of incorporating citizen involvement into Code Compliance.
4. Provide efficient issuance and maximize collection of Occupational Licenses.
5. Provide an up-to-date listing of existing businesses in the City.
6. Provide staff support for land development and vadance applications and requests.
7. Provide technical procedure manuals for all divisions of the department.
8. Provide building inspections within 24 hours of the request.
9. Complete non-complex building plan review within 10 day.
No. of Occupational Licenses Issued 2195 2738 2515
No. of Code Notice of Violations Issued 672 317 300
No. of Special Master Headngs 41 7 27
No, of Building Permits Issued 5290 3397 3500
No. of Building Inspections Performed 19029 17365 11000
No. of Land Development Petitions Processed 46 47 30
No. of Vadance Requests Processed 13 9 15
No. of Site Plans Reviewed 14 17 8
% of Inspections Performed 24 Hrs. of Request 98 98 98
% of all Plan Review Conducted Within 10 Days 94 90 93
26OO
310
30
3100
10000
30
15
5
98
94
Final Budget 2003~)4 Page 47
COMMUNITY DEVELOPMENT
2003/04
BUDGETARY ACCOUNT SUMMARY
001-4001-524
1201 EmpthyeeSalaries $ 382,513 $ 386,507 $ 452,604 $ 420,748 $ 420,748
1401 Overtime 7,560 10,141 3,000 3,000 3,000
2101 FICA 29,9~1 28,348 33,849 460 32,187
2201 Pension 45,800 42,664 54,312 M,801 55,801
2301 Health, Life & Disability 51,161 60,858 81,133 102,155 102, t55
2401 Worker's Compenaation 10,49~ 9,362 14,953 lS,078 18,378
3101
3190
Building Inspections Sirvices S 1,543,522 $ 1,861,142 $ 700,OOO $ 715,000 $ 715,000
Prof. Services 08,589 44,876 25,000 25,000 25,000
4001
4041
4101
442O
4610
464~
4701
· 4730
Travel & Per Diem $ 3,631 $ 3,753 $ 7,000 $ 7,000 $ 7,GOO
Car Allowance 3,000 1,750 3,000 0,02O 3,000
Cammunication Services 4,119 4,463 4,500 4,500 4,500
Lease Equipment 0 0 1,500 t,5QQ t,600
IMM- Vehicles 2,446 3,02O 3,000 3,000 3,000
R&M- Equipment 54 0 1,000 1,000 1,000
Printing t8, t16 14,212 15,000 t5,000 15,000
R~corda Retention 6,831 14,758 50,000 68,000 58,000
5101
6t20
522O
5243
529O
Office Supplies S 6,~85 $ 4,967 $ 6,000 $ 5,000 $ $,000
Computer Operating Suppliea 2,499 343 5,5C0 6,600 5,500
Gas & Oil 2,304 1,748 3,000 3,000 3,000
Uniforms 1,343 903 1,S00 t,~00 1,500
Other Operating Supplies 295 58 3,500 3,500 3,5(X)
Final Budget 2903/04 page 43
5410
5450
5901
OTHEROPERA~NOEXPENSE$
Subscriptions & Memberships
Confere~lces & Seminars
Training
Contingency
2,906 $ 2,568
2,871 4,843
2,806 154
68 1,182
4,OOO $
4,000
2,000
4,000
3,400
4,000
2,000
4,000
3,400
4,000
2,000
Final Budget 2003/04 Page 49
COMMUNITY DEVELOPMENT
3101
Buildin,q Inspection Services - Estimated costs associated with private firm to perform
building inspection services.
3190
Professional Services - Costs associated with obtaining professional planning
consulting services for special projects.
4730 Records Retention - Estimated costs for imaging building permit records.
5240
Uniforms - This includes uniform rental and work shoes for the Chief Building Official
and Code Compliance Officers.
5410
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Amedcan Planning Assodation
Flodda Planning Association
Flodda Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
5420
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforcement.
Final Budget 2003/04 Page 50
COMMUNITY
SERVICES
CITY OF AVENTURA
2003/04
This department is responsible for the maintenance of roads, public areas and facilities,
beautification projects, recreation and community cultural activities, special events programming,
implementation of mass transit programs and park development. The department is organized to
provide public works maintenance, transportation and recreation services on a quality basis.
1000/2999 Personal Services $ 605,421
300013999 Contractual Services 1,96o,120
400014999 Other Charges & Services 623,m's
500015399 Commodities 18,7se
540015499 Other Operating Expenses 4,273
$ 572,304 $ 558,796 $ 662,786 $ 662,786
2,189,380 2,319,000 2,447,000 2,447,000
816,805 505,780 678,530 678,530
18,546 t8,000 27,000 27,000
3,198 7,250 8,500 8,500
POS. NO. Position Title
5001
3004
6101
6101
5201
6201
6401
5403
5301
6601
6601
Director of Community Services
Executive Assistant
Public Works Superintendent
Public Works Operations Manager
Cultural/Recreation SerYIces Supt.
Parks and Recreation Services Supt.
Maintenance Worker
Maintenance ~Norker P/T
Englnaer Tech/CAD Operator
Park Supervisor
Tennis Pro/Park Supervisor
0701-5706 Park Attendant (P/T)
5801 Park Attendant (F/T)
5~01-5604 Senior Counslers (Seconal P/T)
5901-5908 Junior Counslera (Senonal Prr)
7301 Malntanaece Technician
7701 Facilities Manager
7201 Security Guard/Info Officer
Total
2000101 2001/02 2002/03 2003/04
1 I 1
0 0 0 0
0 0 0 0
I 1 I 1
0 0 0 0
6 6 6
I I I 1
0 0 0 4
0 0 0 8
I I 0 0
0 0 I 1
I I t I
t7 17 16 28
Final Budget 2003104 page 51
Community Services Department
Organization Chart
Total:
Ope rations ~ Consuling
Manager Engineer
14 Par~-tirm Emplo3~es
Exeoutke
Assistant
Contr~ual R~omstlm
A~ts Consult~t Servi~e~ Sup~.
Final Budget 2003/04 Page 52
CITY OF AVENTURA
2003104
1. Provide accurate and quick responses to resident complaints and concerns.
2. Work with Community Services Advisory Board to provide quality programs and services.
3. Implement approved operating and ClP Budget.
4. Continue Tree City USA Status.
5, Continue stormwater drainage projects.
8. Expand ddership on City-wide shuttle bus service and implement service enhancements,
7. Continue to coordinate efforts with Police Department to improve traffic signage and
signalization.
8. Implement a facility management program to supervise contractual maintenance services.
9. Expand racraation and cultural programming to residents.
10. Expand automated registration software,
11. Attain 100% NYSCA Certification of all youth sports coaches.
12. Establish rotating arts exhibits at the Community Recreation Center.
13. Expand programming and increase attendance at the Community Recreation Center.
14. Expand special events programming.
15. Implement summer recreation program.
Resident complaints &concems cleared.
Advisory Board Meetings attended.
ClP projects completed.
Tree City re-certification.
Drainage projects completed,
Shuttle bus ddership
Linear feet of pavement repair/markings.
Establishment of maintenance manual.
Number of programs offered.
Number of online/telephone registrations
Number of coaches certified.
Number of rotating art exhibits held.
Number of Comm. Center memberships.
Community Center attendance figures
Number of special events held.
Number of summer recreation participants
30 20 30 40
12 12 12 12
5 4 4 6
1 1 1 1
3 3 3 2
77,000 80,000 84,000 90,000
2,500 2,000 2,500 2,500
n~ ~a n~ 1
12 14 16 18
Wa 150 500 500
Wa ~a n~ 50
Wa Wa 2 4
n~ n/a 1,200 2,000
n/a Wa 16,100 30,000
12 12 12 14
n~ ~a n~ 150
Final Budget 2003/04 Page 53
CITY OF AVENTURA
COMMUNITY SERVICES
2003104
BUDGETARY ACCOUNT SUMMARY
001-6001-639
t201
1401
2tot
2Ol
~Ol
2401
PERSONA/. SERVtCES
Employee Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
383,850 $ 434`682 $ 406,0t7 $ 465,9t4 $ 465,614
9,759 4,199 4,000 4`600 4,500
20,723 32,744 31,060 36,6t9 35,610
3,9,973 44,165 43,541 62,297 52,297
33,109 44,604 49,823 77,330 77,330
9,007 11,850 24,355 27,42~ 27,426
3110
3111
3112
3113
3160
3155
346O
3451
3452
3455~
346O
Prof. Service8 - Engineering
WASA Billing
Prof. Services - Community Center
P~of~ Services - Comm. Cen. Instructors
Prof. Services -Landscape Arch.
Cultural Center F~ibility Study
Land~'rree Malnt. Svcs-Streets
BcautificatiordSIgnage
Landsc~l'ree Maint Svc-Parks
Transportation Services
98,239 $ t60,987 $ 85,600 $ 86,060 $ 85,000
0 13,950 10,000 10,000 t0,000
189,060 196,000 t95,000
35,600 24,000 24,000
26,432 $,444 15,000 16,200 15,000
9,724 0 0 0 0
1,009,680 1,413,860 1,400,060 1,M0,060 1,550,000
35,458 63,718 55,000 60,060 55,000
141,403 130,000 130,200 130,G60 130,000
271,615 304`052 360,600 283,000 203,000
Street Maintenance/Drainage 357,575 t60,360 100,060 100,000 100,000
4001
4101
4001
4311
4320
442O
4010
'1620
4645
4672
4691
4701
485O
4051
Travel & Per Diem $ 2,568 $ 1,345 $ 2,600 $ 2,760 $ 2,760
Communication Services 9,539 9,436 8,000 3,000 9,000
Utilities-Electric 6,787 14,175 9,600 9,000 9,000
Utilities*Street Lighting 101,240 107,394 95,600 100,200 t00,000
Utilities-Water 140,575 264.895 145,060 160~600 155,600
Lease 4,712 3,664 5,280 3,290. 5,280
R&M- Vehicles 5,682 6,633 5,000 6,060 5,060
R&M* Buildings 10,420 4`078 35,000 48,000 40,000
R&M- Equipment 7,577 6t 1,000 1,000 1,000
R&M,Parki 40,264 34,111 30,000 32,600 32,600
R&M- Streets 64,752 86,034 46,000 66,600 65,060
Printing & Binding 5,609 tl,679 10,000 36,000 36,000
Special Events 145,477 109,541 70,000
Cultural/Recreation Programs 69,768 76,393 46,600 70,000 76,600
Page 54
Final Budget
4852 Founders Day Activities 86,467 0 65,000 65,000
4854 Summer Recreation 0 0 O 15,000 15,000
5101
5120
~20
52.50
COMMODITIES
Office Supplies
Computer Operating Supplies
Gas & Oil
Uniforms
Other Operating Supplies
4,596 $
1,083
3,552
8,389
1,188
3,270 $
2,480
9,$`12
2,7'16
461
4,0.500 $
4,000 $
7,000
0,000
8,000
2,0OO
4,000
7,000.
6,000
8,000
2,000
5410
542O
545O
5.901
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
1,266 $
1,908
1,087
12
~5 $
519
1,946
138
1,500 $
2,250
2,000
1,500
2,000 $
2,750
2,250
1 ,OOO
2,000
2,750
2,250
1 ,OO0
Final Budget 2008~4 Page 55
COMMUNITY SERVICES
3110
3111
3112
3150
3450
3451
Professional Services Enqineednq - Provides funding for professional engineering
consulting services to assist the Department in the areas of road maintenance and
design, traffic assessment, roadway acceptance, drainage, utilities, public works
permits, development review requirements, and other special projects.
WASA Billinq - Costs associated with contracting with the County to collect stormwater
utility fees.
Professional Services Community Recreation Center - Costs associated with operating
the Community Recreation Center on an outsourced basis.
Professional Services Landscape Architect - Provides funding for professional
landscape architect consulting services to assist the Department with developing
maintenance specifications and developing landscape plans.
Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways, and medians.
Beautificafion/Siqnaqe - establishes funding for signage and beautification projects to
enhance the aesthetics of the City and foster community pride. Includes replacement
flags, signage and banners and associated banner arms and hardware as well as
additional banners for Yacht Club Way, NE 188 Street and costs associated with the
FEC Lease.
3452
3455
3460
4311
4320
Landscape/Tree Maintenance Services - Parks - Provides funding for contracting
maintenance services for Aventura Founders Park. Services include: grounds
maintenance; tree maintenance; athletic field maintenance.
Transportation Services - Funding level includes providing three mini-bus public transit
routes on a six day expanded operating schedule on a contractual basis with the
pdvate sector as well as pdnting costs for new timetables. Transit system links the
residential areas to community, retail and medical establishments, as well as linking to
Miami-Dade Transit routes.
Street Maintenance/Draina.qe - Provides for estimated costs associated with contracting
for street, sidewalk, and drainage maintenance services including street sweeping,
asphalt repair and striping, decorative street light maintenance, canine waste
dispensers, sidewalk repairs, and unanticipated expenses.
Utilities Street Liqhtinq - Provides funding for services associated with street lighting in
vadous areas of the City.
Utilities Water - Provides funding for purchasing water for irrigating the medians, swales
and right of ways in the City.
FIn~l Budget 2003/04 Page 56
4620
4672
4691
4850
4851
4852
5410
542O
R&M Buildinqs - Provides for funding the necessary building maintenance services to
the Community Recreation Center: air conditioning maintenance contract; pest control;
safety inspections; fire alarm system monitoring and maintenance; roof inspections;
plumbing and electrical repairs; janitorial services; secudty system monitoring and
maintenance, and holiday lighting.
R&M. Parks - Provides funding for repair and maintenance of park amenities and
equipment, as well as contractual janitorial services for restrooms and office.
R & M Streets- Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage.
Special Events. - This figure represents funding for events related to community wide,
annual events to enhance civic pdde and improve the quality of life for the residents:
Arts and Craft Festival, Founders Day, July 4th, Veterans Day, Arbor Day, 3 outdoor
concerts. Winter Wonderland, Halloween and other major special events.
Cultural & Recreation Pro,qrams - Provide for costs associated with establishing a wide
variety of cultural and recreation programming such as tdps and tours to local venues,
recreation programs, youth athletics, and a rotating art exhibit October through May.
Founders Day Activities. - Provides for funding direct mail, activities, games and
entertainment for Founders Day and concert.
Subscriptions & Memberships - Provides for funding memberships in the Amedcan
Public Works Association and the Florida and National Recreation and Parks
Association for staff.
Conferences & Seminars - Provides for funding for attending the following conferences:
Amedcan Public Works Association, Florida Recreation and Parks Association, National
Recreation and Parks Association, NYSCA ,customer service training, and local
seminars.
Final Budget 2003/04 Page 57
NON
DEPARTMENTAL
CITY OF AVENTURA
2003/04
BUDGETARY ACCOUNT SUMMARY
001-9001-581
TRANSFERS
9117 Transfer to Park Development Fund $
9118 Transfer to Charter School Fund 110,000 $ $
9123 Transfer to 1999 Debt Service Fund t,352,988 1,361,695 999,570 1,969,798 t,999,758
9124 Transfer to 2000 Debt Service Fund 48T,900 485,91t 485,9tl
9125 Transfer to 2002 Debt Service Fund 395,000 396,507 358,507
9141 Transfers to Storm Water Fund
NON DEPARTMENTAL
9123
9124
9125
Transfer to Debt Service Fund - Represents debt service amounts required to fund
the Flodda Municipal Loan Council Loan for the Government Center.
Transfer to 2000 Loan Debt Service Fund - Transfer to 2000 Loan Debt Service Fund
for required interest and principal on that Loan.
Transfer to 2002 Loan Debt Service Fund - Transfer to 2002 Loan Debt Service Fund
for required interest and principal on that Loan.
Final Budget 2003/04 Page 58
CITY OF AVENTURA
2003/04
BUDGETARY ACCOUNT SUMMARY
001-9001690
3410
3155
CONTRACTUAL SERVICI~
Prof. Services - Janitorial $ 46,492 $ 55,000 $ 55,000 $ 52,400 $ 52,400
Library Lease Books Program $ 17,374 45,550 45,550 45,550 46,000
4101 Communication Services $ 78.766
4201 Po~tsge 16,547
4301 Utilities 128,062
4401 Office Space Lease 134,243
4420 Leased Equipment
~. ~. ~. ~ Copy Machine Colts 13,256
455t Insurance 199,430
4620 R&M- Government Center 58,74~
4655
$ 80,000 $ 55,055$ 55,550 $ ~0,000
18,550 15,055 18,550 t5,000
t t5,000 180.055 180,000 180,000
2,550 2,000 2,550 2,550
20,000 20,000 20,000 20,550
251,550 455,055 4~5,055 4~6,000
R&M- Office Equipment 3~1 5,000 5,55~ 18,550 t8,000
5290 Other Operating Suppllan $ 8,774 $ 11000 $ '~;10O0 $ 16,000 $ t5,000
5~51 Cultural Arts Center Foundation
5001 Cantingancy 23,225
10,550 $ 10,000 $ t0,000 $ 10,055
50,550 40,0~0 40,000 40,000
I:lcel Budget 2553/~4 Page 59
NON DEPARTMENTAL
3155
Library Lease Books Proqram - Provides funds to address improvements to the
book collection and business oriented materials at the Miami-Dade Northeast Library
branch.
3410 Janitorial Services - Costs for Government Center.
4101
Communication Services - Costs associated with telephone service, internet access,
web pages, and other communication type services for Government Center and
Police Department.
4301
Utilities- Costs associated with electricity, water, sewer and refuse service for the
Government Center.
4501
Insurance - Liability and property insurance coverage for all City owned or leased
facilities and equipment and all employees and officers.
462O
R & M Government Center - Costs of maintaining service contracts for mechanical
systems within the Government Center.
4650
R & M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Govemment Center.
Final Budget 2003/94 Page 60
CAPITAL
OUTLAY
CITY OF AVENTURA
CAP~ALBUDGET
2003/04
PROJECTAPPROPR~ON
O01~OXX
6410
City Commission - 01-511
City Mena.er's Office -O~- 612
6401 Computer Equipment $ $ 3,192 4,000 4,000
64t0 Equipment
6401
6410
6401
Finance Sueoort Serv. -t0-5t3
Computer Equipment $ 21,585 $ 189.942 $ 111,418 $ 62,500 $ ~2,500
Equipment 3,829 3,489 2,000
City Clerk - 08-5t9
Computer Equipment $
6401
64O7
645O
6401
6410
645O
Public Safety -20- 521
ComputerEClUipment $ 107,709 $ 163,476 $ 164,676 $ 130,000 $ 130,000
Radio Purchase & Replac~ 68,415 102,495 1~,1~ 115,0(X) t15,000
Vehicles 293,2t7 4tl,781 311,6~ 311,600
Community DeveloDrnent - 40-524
Computer Equipment $ 13,757 $ 415 $ 17,050 $ 8,150 $ 8,150
Equipment 355 t,500
Vehicles 14,620 27,500 27,500
Final Budget 2003~)4 ~ 61
6401
645O
6301
6302
63O3
6304
6305
6307
63t3
6314
6315
6316
6317
6102
6231
6205
6203
6310
Community Services - 50.,5391541/572
Computer Equipment $ 67,403 $ $ 4,700
Vehicles 15,406 45,000
B~autification Projects 1,612,242 1,854,677 1,041,404
Walkways/Sidewalks 12,352 12,307
Safety Improvements 224,372 62,645
Bus Shelters/Benches/News stsn 109,669 213,677 86,458
Road Resurfacing 42,164
Lighting Improvements 353,679 151,271
NE 185th Street & NE 28th Ave. 206,982
NE 190th Street 1,123
NE 207th Street
Country Club Drive Improvements 93,735 1,400,000
NE 188th Street Lighting Improve. 150,000
Park Property Purchase
NE 31 Avenue Park Development
Millennium Pk/Community Center 1,704,582 1O3,070
Waterways Park improvements 218,053 10,018
Aventura Founders Park 2,179 4,698 7,000
2,500
37,500
35,110
600,000
87,000
3,000,000
7,000
2,500
37,500
548,000
35,110
3,000,000
7,000
6201
6195
6208
6999
Non-Oe~artments1-90- 590
Govemment Center $ 2,920,773 $ 107,923 $
Mutchnik Property Purchase $ 633,141 $
Building~Equipment 250,000
Capital Reserve 9,719,426
8,436,205
8,431,305
Final Budget 2003/04 Page 62
OFFICE OF THE. CITY MANAGER
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
FINANCE SUPPORT SERVICES
6401 Computer Equipment - This project consists of expanding and upgrading the City's
general computer system, which is used by all City Departments. This project also consists
of upgrading computer equipment in the Finance Support Services Department in the
amount of $6,000.
CITY CLERK
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
PUBLIC SAFETY
6401 Computer Equipment - This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department. The pdmary system
consisting of CAD dispatch, records management and mobile laptop computer capabilities
was acquired in the 1996/97 fiscal year but will require expansion dudng the year to
accommodate growth and required upgrades.
15 Desktop Computers $ 30,000
12 Mobile Laptops 65,000
Upgrades 5,000
Replace Air Cards 30,000
6407 Radio Equipment - This project consists of purchasing 10 handheld and 10 mobile
radios, and upgrades to the 800 MHz system to accommodate the communication needs of
the Police Department.
6450 Vehicles - This project consists of purchasing police vehicles to accommodate the
vehicle replacement program in the Police Department.
Replace 10 Patrol Vehicles and 2 specialty Vehicles
COMMUNITY DEVELOPMENT
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
6450 Vehicles - This project consists of repladng a Utility Vehicle and a vertical file.
Final Budget 2003/04 Page 63
COMMUNITY SERVICES
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
6450 Vehicles - This project consists of the replacement of equipment as follows: Pickup
Truck and Utility Truck.
6301 Beautification Projects - This program consists of funding projects included in the
Citywide Beautification/Landscape Master Plan as follows:
Yacht Club Way 180,000
William Lehman Causeway 344,000
Install 3 Newspaper Racks 24,000
6307 Lighting Improvements - This project consists of partially funding the following
improvements that are contained in the Transportation Fund:
NE 31't Avenue 85,000
NE 31 Avenue Park Development - This project consists of developing the 2 acre park site
on NE 31 Avenue. Planned fadlities and amenities include: 30 space parking lot; 1.5 acre
open playfleld area; playground fadlities; landscaping with shade trees; decorative fencing
separating the pet park from the play areas; separate entrance for visitors with pets.
25,000 square foot pet exercise area; drinking fountains for pets and people; several
"pooper scooper'' stations; trash receptacles and secudty lighting.
6205 Community Center Improvements - This project consists of providing equipment,
computers and improvements at the Community Recreation Center.
Facility Reservation Software $8,000
Additional Computers for Technical Center 22,000
Point of Sale and Card Printer Software 8,000
Additional Registration Station 5,000
Curtain Divider for Gym 6,500
Indoor Portable Stage 3,500
Portable Walls for Hanging Art 4,000
200 Folding Chairs 6,000
Fendng 24,000
6203 Waterways Park Improvements - This project includes purchasing 6 acres from
Gulfstream Racetrack and developing and expanding the current Waterways Park. The
park would include a multipurpose sports field, playground, basketball court, fitness trail
and preservation of 1.5 acres of mangroves.
6310 Aventura Founders Park - This project consists of purchasing soccer goals.
Final Budget 2003/04 Page 64
POLICE
EDUCATION
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2O03/O4
This Fund is used to account for revenues and expenditures associated with the two dollarsI
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used~
Ito further the education of the City's Police Officers. I
REVENUE PROJECTIONS
31oooo/31~ss~ Locally Levied Taxes
320000/a2sss~ Licenses & Permits
330000/33999.( Intergovernmental Rev.
340000~ss~ Charges for Services
3,~oooor~ss~ Fines & Forfeitures
~oooota~s~ Misc. Revenues
380000r~sss~ Transfer from Funds
3s~soo~,,ssss,~ Fund Balance
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
4,805 4,149 4,300 4,300 4,300
592 69 90 ~0 90
0 0 0 0 0
15,498 5,745 0 0 0
EXPEND~URES
1~0~
3000/3~
54O0/5999
Personal Services o o o o o
Contractual Services o o o o o
Other ChargeslSvcs o o o o o
Commodities o o o o o
Other Operating Expenses ls, lso 3,259 4,390 4,390 4,390
Capital Out~y o o o
Final Budget ~ Page 65
CITY OF AVENTURA
2003~04
REVENUE PROJECTIONS
3811000 Fines $ 4,805 $ 4,149 $ 4,300 $ 4,300 $ 4,300
3~1 t000 Interest Eaminge 592 69 90 ~0 80
3~99000 Cart/over 15,488 5,745 0 0 0
EXPENDITURES 2002
Public Safety - 521
5450 Training $ 15,15~ $ 3,259 $ 4,390 $ 4,390 $ 4,390
TOTAL. EXPENDITURES
351395
Fine Assessed for Local Police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the corporate limits of the City, which, by law,
must be used to further the education of the City's Police Officers.
Final Budget 2008/04 Page 66
TRANSPORTATION
AND STREET
MAINTENANCE
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. Expenditures
will either be accounted for in the General Fund by designating specific expenditure
accounts in the Community Services Department and the Capital Improvement Program or
in this fund by designating specific operating line items or Capital projects.
REVENUEPROJEC~ONS
31oooor~19~ Locally Levied Taxes
32oooo/92ee9,, Licenses & Permits
33oooo/23sss~ Intergovemmental Rev.
~ux~oot34sss~ Charges for Services
· .~omr.~.~ss~ Fines & Forfeitures
36oooor36sss= Misc. Revenues
3~oo~P~sss= Transfer from Funds
3sssoo~3ssss= Fund Balance
n 0 0 O 0
0 0 0 0 0
517,654 532,033 OO6,OOO 1,294,000 1,294,000
0 0 0 0 0
0 0 0 0 0
15,$89 3,237 7,500 7,500 7,500
0 0 0 0 0
239,881 220,224 20,OOO $,000
EXPENDffURES
1000/2999 Personal Services 0 0 0 0 0
3000~3999 Contractual Services o 0 70,000 194,000 194,000
4G0014~99 Other Charges/Svcs o o o o o
500015399 Commodities o o o 0 0
5400/5999 Other Operating Exp. o o o o o
6ooo/soo9 Capital Outlay 0 0 280,000 s40,sso 640,890
9000/9999 Transfers 553,0oo 729,500 573,500 572,6t0 672,610
Final Budget 2003/04 Page 67
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3351200
3363001
3353o10
3383801
3811ooo
Misc. Revenues
Interest Earnings $ 15,689 $ 3,237 $ 7,500 $ 7,~00 $
Carryover $ 239,881 $ 220,224 $ 20,000 $ 0,000 $ ~,000
Final Budget 2003~4 Page 68
CITY OF AVENTURA
EXPEND~URES
6316
6307
6341
9101
OPERATING
Community Services - 50.541
Enhanced Transit Services
CAPITAL OUTLAY
Community Services - ,~l -~,~41
Country Club Drive Improvements
Street Lighting Improvements
Transportation System Improve.
TRANSFERS - 90-~1
Transfer to General Fund $
$ $ $ 70,000 $
194,000 $
258,890
281,000
572,610
194,000
268,890
28t,000
~72,610
Final Budget 2003/04 Page 6~
3351200
State Revenue Proceeds - Revenue received in this category represents a
portion of the total State Revenue Shadng Funds. Their source is the motor fuel
tax and is restricted to road construction and maintenance. Based on information
from the State, it is anticipated that $115,000 will be received in the upcoming
fiscal year.
3353001/ .... 010
Local Option Gas Tax - The County has adopted two phases of the local option
gas tax. The first phase is six cents per gallon on fuel and is collected by the
State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to center line mileage in each
city. These funds must be used for transportation related expenditures. The
second phase must be used for transportation expenditures needed to meet the
requirements of the capital improvements elements of an adopted
comprehensive plan.
3353801 County Transit System Surtax - County voters approved a 1/2 percent sales tax
increase for transportation needs that went into effect January 2003. As provided
by County Ordinance the cities receive 20% of the proceeds based upon
population. Based on information provided by the County is anticipated that
$735.000 will be received for the fiscal year.
3455
Enhanced Transit Services - Funds will be used to fund required 20% of County
Transit System Surtax for enhanced public bus transportation system beyond
levels set in the 2001/02 budget.
6307
Street Li,qhtinq Improvements -This project provides for the installation of new
streetlights and illuminated street signs in certain areas.
Street Lights: NE 31st Avenue 85,000
Yacht Club Way 150,000
Street Signs: NE 31 st Avenue/Williams Island Boulevard 60,000
Williams Island Boulevard
NE 29th Place/Aventura Boulevard
NE 30th Avenue/NE 203rd Street
Causeway/Biscayne Boulevard
Williams Island Boulevard/Biscayne Boulevard
Final Budget 2003/04 Page 70
6341
Transportation System and Traffic Improvements -This project includes
improvements to the City's transportation and traffic system including bus
shelters. A major component of this project is the implementation of the Traffic
Video Monitoring Program which provides for the installation of cameras at key
intersections to allow for the Police Department to monitor and respond to traffic
conditions.
Extend Lehman Causeway Westbound Service Road $55,000
Install Curbing to 6 Bus shelters 15,000
Install Shelter at Biscayne Blvd and NE 210th 73,500
Traffic Video Monitoring Program for
Miami Gardens/Biscayne Blvd, NE 183rd/Biscayne BIvd (2) 137,500
9101
Transfer To General Fund - After the budget is reviewed, specific expenditure
accounts in the Community Services Department and the Capital Improvement
Program will be designated as funded from this fund. Although we will account
for these expenditures within the General Fund, transfers will be made once per
month from the Street Construction and Maintenance Fund to the General Fund
to reimburse the General Fund for actual expenditures made from these
designated expenditure accounts.
Final Budget 2003/04 Page 71
't~ of Exce
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was created to account for impact fees dedved from new developments and
restricted by Ordinance for Police capital improvements. This fund provides a funding source
to assist the City in providing police services required by the growth in the City.
REVENUE PROJECTIONS
310000/31sss~ Locally Levied Taxes
320000/32~s~ Licenses & Pem~its
330000/33999,( Intergovernmental Rev.
34o000/34999,( Charges for Services
3soooo~sss~ Fines & Forfeitures
~oooe/3ssse,( Misc. Revenues
38o0oo~8ss~ Transfer from Funds
3~0/3~ Fund Balance
$ $ $ $ $
0 0 0
o 0 o
0 0 0
0 0 0
159,548 119,094 65,000
o o o
131,721 62,714 40,000
0 0
0 0
0 0
0 0
49,000 4,9,000
0 0
42,000 42,000
EXPENDITURES
1000/2999 Personal Services $ $ $ S $
3000/3999 Contractual Services o o o o o
4000/4999 Other ChargeslSvcs 0 0 0 0 0
sooo/53ss Commodities 0 0 0 0 0
s400/,;,,sss Other Operating Exp. 0 0 0 0 0
6000/6999 Capital Outlay $238,585 $ 99,199 $105,000 $ 91,000 $ 9t,000
s<x)o~s~ Transfers o 0 0 0 0
Final Budget2003/04 Page 72
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
361100
3~32200
Misc. Revenues
Interest Earning~ $ 3,331 $ 869 $ $ $
Police Imp~ct Fees 166,217 118,225 65,000 4~,000 49,000
Carryover $ 131,721 $ 62,714 $ 40,000 $ 42,000 $ 42,000
EXPENDITURES 2002
Public Safet~ - 521
6407 Radio Porchaee & Replace. 182,168
6401 Computer Equipment 4,285
6450 Vehicles .4,726
~410 Equipment $ 47,375 $
99,199 95.826 91,000 91,000
6999
Ra.~ro.o.tel - ~0
Capital Reserve $
- $ - $ 9,174
Final Budget ~ Page 73
3632000
Police Impact Fees - Represents fees collected from new development to pay for
additional police costs and capital equipment caused by the impact of the
development on services and the community.
PUBLIC SAFETY
6410 Equipment - This project consists of purchasing the following equipment for the Police
Department:
Replace 15 vests
10 Overhead light bars, Sirens & Cages
Replace SMART Radar Trailer
Madne patrol engine replacement
Final I~t 200~94 Page 74
~b, of E~cce
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
dedved from new developments and restricted by Ordinance for Park capital improvement
projects.
REVENUE PROJEC~ONS
310000/3tss~ Locally Levied Taxes
320000/32999; Licenses & Permits
330000/33939;Intergovemmental Rev.
340000/34sss~ Charges for Services
3soooo~.~s~. Fines & Forfeitures
360000/36999~ Misc. Revenues
~8oooot3899m Transfer from Funds
399900/39999; Fund Balance
$ $ $ $
0 0 0 0
55,617 0 0 0
0 0 0 0
o o o o
668,135 497,780 0 13,000
0 0 0 0
635,424 %236,388 678,618 387,000
0
0
0
0
13,000
0
387,000
EXPENDITURES
looo/2ees Personal Services $ $ $ $ $
3000/39ss Contractual Services 0 0 0 0 0
4000/4sss Other Charges/Svcs 0 0 0 o 0
5000/5399 Commodities o o o o o
54oo/ses9 Other Operating Exp. o o o o o
6000/6999 Capital Outlay $ 122,789 $ 913,882 $ 578,618 $ 400,000 $ 4cio,o~o
eooo/se~ Transfers o 0 0 o o
Flrml Budget 2003/04 Page 75
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
Intemovemmentel Revena.
3377100 Safe Neighbor. Parks Grant $ 55,6t7
Misc. Revenues
3611000 Inter.tEamings $ 34,586 $ 16,758 $
3~32700 Recreation Impact Fees 633,549 481,020 13,000 13,000
Carryover $ 635,424 $ 1,236,388 $ 578,818 $ 387,000 $ 387,000
EXPEND~URES5001
62O5
8116
6316
62O3
Community Services. 572
Millennium Pk/Community Cenfe $ 78,093 $ 913,882 $ 438,618 $ $
Community Center Land 5,000
Country Club Drive Improve.
Waterways Park Improvemente 400,000 400,00~
Non4:)eoartmentel
Capital Reserve
TOTAL EXPENDITURES
Final Budget 2003/04 Page 76
3632700 This represents the amount anticipated from park impact fees required from new
residential development in the City.
COMMUNITY SERVICES
6203 Waterways Park - This project consists of developing a multipurpose sports field,
playground, basketball court, fitness trail, parking facilties.
Final Budget 2003/94 Page 77
DEBT SERVICE
FUNDS
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
'These funds are established to account for revenues and/or transfers pledged for debt
service payments on long term financing.
REVENUE PROJECTIONS
3~onoor3~ssg$ Locally Levied Taxes $
32000~32ssss Licenses & Permits $
330000/339999 Intergovemmental Rev. $
~40000~4.~ Charges for Services $
350000/359999 Fines & Forfeitures $
~0000~99s Misc. Revenues $ 29,371
~oooo~assss Transfer from Funds $ l,s4s,ss5
3s~aoor399~9~ Fund Balance $ 355,812
29,483
1,795,339
366,615
$ $ $
$ $ $
$ $ $
$ $ $
$ $
24,958 $ 24,968 $ 24,958
1,834,570 $ 2,65t,452 S 2,~t,452
850,941 $ $
EXPENDffURES
lOOOrass~ Personal Se~ices 0 0 0 0 0
3000/3999 Contractual Services o o 0 0 0
400014999 Other ChargeslSvcs 0 0 0 0 0
500015399 Commodities 0 0 0 0 0
54oolssss Other Operating Expenses o o o o o
Capital Outlay o o o o o
Debt Service 1,868,330 1,866,440 2,710,46~ 2,716,410 2,7t6,4t0
Transfers o o o o o
Final Budget 2003/04 PaGe 78
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was established to account for debt service payment ex~-~i~-~"a~sociatecl wiihI
the long term financing for the purchase of properties utilized for public parks, and the~
permanent Government Center and the construction of the Govemment Center. I
REVENUE PROJECTIONS
31oooo~315899 Locally Levied Taxes
32eee~32s~ Licenses & Permits
3300e0/58~.; Intergovemrnental Rev.
:wxxx~.4958s Charges for Services
3~5858e Fines & Forfeitures
36oe(3oP.~s~ Misc. Revenues
~o~oo~585858 Transfer from Funds
3essoo/3~s~ Fund Balance
$ $ S $
0 0 O O O
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
7,444 4,327 O O O
t,361,695 t,358,025 999,570 1,358,758 t,358,758
355,812 366,815 366,615 O 0
EXPENDITURES
looo/2999 Personal Services o o o 0 o
3ooo~99s Contractual Services o o o o o
4~o/4s~ Other Charges/Svcs o o o o o
580o/s3es Commodities o o o o o
54oo/5999 Other Operating Expenses 0 0 o 0 0
s000/6999 Capital Outlay 0 0 0 o
?0o0/;958 Debt Service 1,358,337 1,357,158 1,366,185 t,386,768
seeo~ Transfers o o o o
Final Budget 2003~4 Page
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3141000 Utility Tax- Electric
3142200 Utility Tax-Telecommunicatio~.s
3143000 Utility Tax-Water
3144000 Utility Tax-Gas
3611000 Interest Eamings
3811001 Transfer fn)rn General Fund
3842000 Bond Proceeds
399.9000 Carryover
$ $ $ $
7,444 4,327
1,361,~95 1,358,025 9~,570 t,366,768 t,366,768
355,812 366,615 366,315
EXPENDITURES 9001
Non-Departmental. 590
7130 Principal $ 370,000 $ 380,000 $ 395,000 $ 410,000 $ 410,~00
7230 Interest 970,255 356,940 950,100 935,6~3 ~J5,683
7330 Other Debt Service Costs 18,082 20,216 21,085 2t,085 21,085
TOTAL EXPENDITURES
Final Budget 2003/04 Page 80
3811001 Transfer From General Fund - Amount transferred from the General Fund to fund
debt service costs,
7130
Principal ~ Principal payment due 4/1/2004 on the Flodda Municipal Loan Council
Loan which financed the construction of the Government Center as well as refund
the line of credit which paid the costs of acquiring the Park site and Government
Center site.
7230
Interest - Interest payments due on the loan which will be payable on 4/1/2004
and 10/1/2004.
7330
Other Debt Service Costs - Fees payable to the Flodda Municipal Loan Council
for acting as the paying agent and arbitrage calculation costs.
Final Budget 2003/04 Page 81
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was established to account for debt service payment expenditures associated withI
the 2000 Loan which was used for the Community Recreation Center and the acquisition and~
construction of Waterways Park. I
REVENUE PROJECTIONS
310009/319999 Locally Levied Taxes
3200~/32ssss Licenses & Permits
~0000/33s~ Intergovemmental Rev.
~ Charges for Services
3~0000/399999 Fines & Forfeitures
3~0000~99999 Misc. Revenues
380000/389999 Transfer from Funds
~ssoo/3,gsss9 Fund Balance
$ $ $ S $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
21,927 25,156 24,958 24,958 24,958
487,900 437,314 0 485,6tl 486,6tl
0 0 484,326 0 0
EXPEND~URES
1ooo/2999 Personal Services
3000/3999 Coabactual Services
4ooo/4999 Ol~er ChargeslSvcs
5OOOl5399 Commodities
94oo/5999 Other Operating Expenses
sooo~ Capital Outlay o o o o o
7000/7999 Debt Service 509,993 509,284 509,284 510,569 5~0,569
9000~J9~9 Transfers o o o o o
Final Budget 2003~4 Page 82
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
3611000 Interest Eamlng$ $ 21,927 $ 25,156 S 24,958 $ 24,968 $ 24,958
3811001 Transfer from General Fund 487,900 437,314 485,611 485,611
3842000 Bond Proceeds 500,000
3~99000 Carryover 4~9,834 453,020 484,326
EXPENDITURES 9001
Non-D~oartmental - 580
7t30 Principal
7230 interest
TOTAL EXPENDIT!JRES
$ 220,000 $ 190,000 $ 190,000 $ 220,000 $ 220,000
289,993 319,284 319,284 290,5~ 280,5~9
3811001 Transfer From General Fund - Amount transfen'ed from the General Fund to fund
debt service costs.
7130
Principal - Principal payment due 10/1/2004 on Bank Qualified Loan which
financed the Community Recreation Center and the acquisition and construction of
Waterways Park.
723O
Interest - Interest payments due on the loan which will be payable on 4/1/2004
and 10/1/2004.
Final Budget 2003~4 Page 83
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was established to account for debt service payment expenditures associated withI
the 2002 Loan which was used to acquire property for the Charter School and partially fund~
the Community Recreation Center. I
REVENUE PROJECTIONS
=~ooo~esss Locally Levied Taxes
320o0o~29ss9 Licenses & Pe~nits
33ooool3399~9 Intergovemmental Rev.
$4ooo~r~...ssgs Charges for Services
~ooo~r~a Fines & Forfeitures
3soooor~s~ Misc. Revenues
~8oooo~38sggg Transfer from Funds
3s9~oo/3999~ Fund Balance
$ $ $ $ $
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 233,369 395,000 396,607
0 0 0 0
o
o
o
o
o
396,607
o
EXPENDITURES
1000f2999 Pemonal Services 0 0 0 0 0
30oo~s~s Contractual Services 0 0 0 0 0
40eo~4sss Other Charges/Svcs 0 0 0 0 0
sooo/s3~ Commodities o o o o o
~4oo/~999 Other Operating Expenses o o o o o
~ Capital Outlay 0 0 0 0 0
7000~7999 Debt Service 0 0 395,000 396,607 396,607
S000~999 Transfers o o o o o
Final Budget 2003/04 Page 84
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000 Interest Earnings
3811001 Transfer from General Fund 0
3842000 Bond Proceeds 233,369
3999000 Carryover
395,000 396,507 396,607
EXPEND~URESg001
Non-Oeoartmentel - 580
7130 Principal $ 110,000 $ 'T32,315 $ t32,3t5
7230 Interest 285,000 264,192 264,t92
TOTAL EXPENDITURES
3811001 Transfer From General Fund - Amount transferred from the General Fund to
fund debt service costs.
7130
Principal - Principal payment due 8/1/2004 on the Loan which financed the the
acquisition of the charter school site ($4,600,000) and the balance of
Coummunity/Recreation Center ($900,000).
723O
Interest - Interest payments due on the loan which will be payable on 2/1/2004
and 8/1/2004.
Final Budget 2~03/~4 Page 85
CITY OF AVENTURA
CATEGORY SUMMARY
200~04
This fund was established to account for debt service payment expenditures associated~
with the Flodda Intergovernmental Finance Comm'~an which was used to fund the~
construction and equipment for of the Aventura Charter Elementary School, I
I
REVENUE PROJECTIONS
3~oooo~sse= Locally Levied Taxes
320000r329s~ Licenses & Permits
330000/33se~ Intergovernmental Rev.
340000/34,9991 Chaq;les for Services
~oooo~ssw Fines & FMfeitures
360000/36~,9~ Misc. Revenues
~oooo~ssss~ Transfer from Funds
· 9ssoo~s~ Fund Balance
0 0 0 0 0
0 0 0 0 0
0 260,478 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 440,000 442,566 442,~66
0 0 0 0 0
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
400GI4999 Other Charges/Svcs o o o o o
seooF~es Commodities o o o o o
s4oo~.sss Other Operating Exp. o o o o o
~oo~ses Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 0 0 440,000 442,566 442,566
sooo~s~s Transfers o o o o o
Final Budget 2003/04 Page 86
CITY OF AVENTURA
2002/03
REVENUE PROJECllONS
361t000 Interest on Investments $ $ $ $ $
Transfer From Charter School Fund 442,566 442,565
3999000 Carryover 0 0
3842000 Bond Proceeds 0 260,478 440,000 0 0
EXPENDITURES
Non43e=artmental - 590
7130 Principal 147,685 147,685
7230 Interest 0 0 440,000 294~88t 2~4,881
TOTAL EXPENDITURES ~!!~ i~/~!~ ~ ? ;~ ~ ~ ~ ~J~~
3811901 Transfer From Charter School Fund - Transfer of funds for lease payment from
Charter School Fund for elemetary school to fund debt service costs for
construction of school.
7130
Principal - Principal payment due 8/1/2004 on the Loan which financed the
construction of the charter school.
7230
Interest - Interest payments due on the loan which will be payable on 2/1/2004
and 8/1/2004.
FlnatBudget2003/04 Page~
'0~ of E~CCe
CAPITAL
CONSTRUCTION
FUNDS
CITY OF AVENTURA
c
CATEGORY SUMMARY
2003/04
These funds were established to account for bond and loan proceeds and expendituresI
associated with various projects which were financed through long term borrowing. I
REVENUE PROJECTIONS
310000r~lsss~ Locally Levied Taxes
320000~2ssss Licenses & Peri. its
330~0~35sss Intergovernmental Rev.
34~eer~4ssss Charges for Services
=soooor~sss~s Fines & Forfeitures
360000/36~999 Misc. Revenues
~000n~3.SSS9 Transfer/Debt Proceeds
~gssss Fund Balance
$ $ S S
479,661 91,550 15,000
6,020,500 5,505,749 $,550,000
3,518,4~6 6,027,675 5,759,525
EXPENDITURES
1ooo/2999 Personal Services $ $ $ $ $
3ooo/3s3~ Contractual Services o o o o o
4000/4SSS Other Charges/Svcs o o o o 0
~oo~s3ss Commodities o o o 0 o
54oo/5sss Other Operating Expense o o o o o
60001ssss Capital Outlay $ 4,t54,829 $ 6,175,510 $ 11,774,525 $ $
7ooo/7s~ Debt Service o o o o o
9ooo~ssss Transfers o o sso,ooo o o
Ftrml Budget 2003/04 Page 88
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was established to account for bond proceeds and expenditures as$o~te(:i ~i~ j
the Revenue Bond Issue to construct the Govemment Center. J
REVENUE PROJECTIONS
310000/3'15e$~ Locally Levied Taxes
320000~299~ Licenses & Permits
~30000P~99~ Intergovernmental Rev.
3~ooo~s~ Fines & ForMtures
~oooo~ Misc. Revenues
3~oooo~8~ Transfer/Debt Proc~ds
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
242,4~ 0 0 0 0
0 0 0 0 0
3,518,496 0 0 0 0
EXPENDITURES
1000~9S9 Personal Services o o o o o
3000/3999 Contractual Services 0 0 0 0 0
4ooo/4999 Other Charges/Svcs 0 0 0 0 0
~30001,~99 Cor~tmodities o o o 0 o
Other Operating Expense o o o 0 o
~ooo~s Capital Outlay 3,924,800 0 0 0 0
7ooon~ Debt Service o o o o o
9OOO/3999 Transfers o o o o o
Final Budget 2003/04 Page 89
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000 Interest on Investments $ 242,455 $
3999000 Carryover $ 3,518,496 $
3842000 Bond Procee<ts
$ $
EXPENDtTURES 9001
Non-Departmental - 590
6101 Land Acquisition
6201 Government Center
7'390 Bond Issue Costs
TOTAL EXPENDITURES
3,924,800
$ $ $
Final Budget 200,,~4 Page 90
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
~ion of the Community Recreation Center and the acquisition
and construction of Waterways Park.
REVENUE PROJECTIONS
$~oooo/3~sss9 Locally Levied Taxes $ S $
32oooo~2ssss Licenses & Permits o o o
330000/339999 Infergovemmental Rev. o o o
340QeO~3499S9 Charges for Services o o o
360000~sooss Fines & Forfeitures 0 0 o
3~em)/~9999 Misc. Revenues 237,206 90,92~ ~s, ooo
38o0oo/389999 Transfer/Debt Proceeds 6,02o,500 0 0
~s900/~99999 Fund Balance 0 6,027,675. 4,859,525
EXPEND~URES
1OOQr~SSS Personal Services o o o O o
3000/3999 Contractual Services o o o 0 o
4ooo~4sss Other Charges/Svcs o o o 0 o
,5QeO~-J399 Commodities o o o 0 0
5400/5999 Other Operating Expense 0 0 o 0 0
Capital Outlay 230,029 1,215,475 4,874,525 0 0
Debt Service 0 0 0 0 0
Transfers 0 0 0 0 0
Final Budget 2003~4 Page 91
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000 Interest on Investments $ 237,206 $ 90,927 $ 15,000
3899000 Can'yover $ 6,027,675 4,859,525
3842000 Bond proceeds 6,020,500
$ $
EXPENDITURES 9001
Community Services - 50-53915411572
6203 Waterways Park Impr. $ 39,097 $ $ 4,000,000 $ $
6205 Community Recreation Center 190,932 1,215,475 874,525
9194
Non-Departmental - 90-590
Transfer to Debt Sew Res.
TOTAL. EXPENDITURES
Final Budget 2003/04 Page 92
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was established to account for loan proceeds and expenditures associated with the~
2002 financing issued for the acquisition of the Elementary School site and to partially fundl
the construction of Commun ty Recreation Center. ~
REVENUE PROJECTIONS
3~oooo=lssss Locally Levied Taxes $ $ $ $ $
320000~329~ Licenses & Permits o 0 o o 0
~o000ts3999s Intergovernmental Rev. 0 0 0 0 0
3400eoru,_g999 Charges for Services 0 0 0 0 0
3soooo~36999s Fines & Forfeitures 0 0 0 0 0
360000/3msss Misc. Revenues 0 623 0 0
9eooooP~sss9 Transfer/Debt Proceeds 0 s,sos,74s 0 0
399900/399999 Fund Balance 0 0 eoo,ooo 0 0
EXPENDffURES
1ooo~29ss Personal Services
3000/3999 Contractual Services
4oo~4ss9 Other ChargeslSvcs
~0~0l~99 Commodities
5400~999 Other Operating Expense
60e0~99 Capital Outlay 0 4,534,665 900,000 0 0
?000~7999 Debt Service 0 0 0 0 0
9000~9~9 Transfers o o o o o
Final Budget 2003/04 Page 93
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000 Interest on Investments $ $ 623 $
3999000 Carryover 900,000
3842000 Bond Proceeds 5,505,74,9
$ $
EXPENDITURES 9001
Community Services - 50.~539/5411572
6205 Communi~ Recreation Center
Non-Departmental -90- 590
6107 Charter Sehcx~l Land Acq. $ $ 4,534,665
9194 Transfer to Debt Sexy Res. $ $
TOTAL EXPENDITURES
Final Budget 2003/04 Page 94
CITY OF AVENTURA
CATEGORY SUMMARY
This fund was established to account for loan proceeds and expenditures associated withI
the Flodda Intergovernmental Finance Commission Loan which was used to fund the~
construction and equipment for of the Aventura Charter E ementary School I
REVENUE PROJECTIONS
~ooo~sss= Locally Levied Taxes
32oooor~25gg: Licenses & Permits
~ Intergovemmental Rev.
34oooor~as~. Charges for Services
3soooo~.~9~m Fines & Forfeitures
~oooo/3~ Misc. Revenues
~ Traesfer/Debt Proceeds
3~0o~9~ Fund Balance
$ $
$ $ S
0 0 0 0 0
0 0 0 0 0
0 0 0 0 O
0 0 0 0 0
0 0 0 0 0
0 0 6,550,000 0 0
0 0 0 0 0
EXPENDffURES
1000/2999 Personal Services 0 0 0 0 0
3000/3s99 ConWactual Services 0 0 0 0 0
4000/4.~9 Other Charges/Svcs 0 0 0 0 0
sooo/s3ss Commodities 0 0 0 0 0
~400/ss~ Other Operating Expense 0 0 0 0 0
~000/~ Capital Outlay 0 425,370 6,000,000 0 0
7000r~s~ Debt Service 0 0 0 0 0
sooo~ Transfers 0 0
Final Budget 2003/04 Page 95
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000 Interest on Investments $ $ $
3999000 Carryover
3842000 Bond Proceeds 6,5~,000
$ $
EXPENDITURES 9001
No~-O~r~menta1-6011)-~
6307 Charter School Construction $ $ 425,370 $ 5,525,000
6401 Computer Equipment 185.000
6410 Equipment 290,000
9194 Transfer to Debt Service 290 440,000
Transfer to Charter ~chool Fund. 110,000
TOTAL EXPENDITURES
Final Budget 2003/t)4 Page 96
~ of ~ce
STORMWATER
UTILITY FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund is used to account for revenues and exp~cificallyearmarked for theI
construction and maintenance of the City's stormwater drainage system.~
REVENUE PROJECTIONS
C6~E,i
3¶0000/31999~ Locally Levied Taxes $ $
320000/3269~ Licenses & Permits 0 0
330000/339~9{ Intergovemrnental Rev. o o
340000/34~69,' Charges for Services 833,?00 771,835
~00e0~6969.~ Fines & Forfeitures 0 0
3~0000~69~. Misc. Revenues 1s,69~ s,s,m
3~0000/36969; Transfer from Funds 0 0
3s6900/369ss~ Fund Balance 0 1,120,697
$ S $
o o o
o o o
907,740 939,518 939,518
0 0 0
0 0 0
0 0 0
22,693 25,604 26,604
EXPENDITURES
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contl'actu=l Services 0 0 0 0 0
4000/4999 Other ChargeslSvce 0 0 0 0 0
500015399 Commodities 0 0 0 0 0
5400/5999 Other Operating Exp. 0 0 0 0 0
6ooo/6969 Capital Out]ay $ 71,684 $ $ 363,396 $ 568,218 $ 698,218
$000te69s Transfers $ 180,541 $ 185,040 $ 697,037 $ 396,904 $ 3~,904
Final Budget 2003/04 Page 97
CITY OF AVENTURA
2003/04
REVENUE PROJECllON$
~4~9110
Charues for Services 4-1
Stormwater Utility Fees
833,700 $ TT1,835 $ 907,740 $ 938,518 $ 939,5t8
3~43602
~611(XX)
Grant
Misc. R~erluel 6~8
Interest E&mings $ 16,586 $ 5,945
3999000
Carryover 0 1,120.697 22,893 25,604
Final Budget 2003~4 Page 98
CITY OF AVENTURA
2003/04
EXPENDITURES 5001
Capital Outlay:
Community Services - 538
6306 Drainage Improvements $ 71,684 $ $ 337,280 $ 565,000 $ 565,000
6316 213 St. Stormwater Collector
Non..DeDartmental. 590
Capital Reserve
Total Capital OuUay
NON-DEPARTMENTAL - TRANSFERS 9001
Transfers - 581
91tl Repayment to General Fund $ $ 375,000 $ 200,000 $ 200,000
910t Transfers to General Fund $ 180,541 $ 185,040 192,037 196,904 1~,~04
TOTAL EXPENDITURES
Final Budget 2003~4 Page 99
3439110
Stormwater Utility Fees - It is proposed to maintain the Stormwater fee at $2,50
/ERU to fund the required drainage improvements. The following represents the
computation of the revenues dedved from Stormwater Utility Fees:
Customer Data:
Projected No. of Billable ERUs 32,822
Monthly Rate Per ERU $2.50
Revenues:
Gross Stormwater Utility Billings $978,655
Less: Uncollectibles (39,147)
Yields: Net Stormwater Revenue $939,518
COMMUNITY SERVICES
6306 Dmina,qe Improvements - The following projects are scheduled for the 2003/04 fiscal
year.
Yacht Club Way Drainage Improvements
Hospital Distdct NE 213th Street Connector
Final Budget 2~M)4 Page 100
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
I This Fund was established to account for revenues and expenditures associated withI
services provided by off duty Police Officers in pdvate customer details to the vadous~
businesses and condominium associations. I
REVENUE PROJECTIONS
!BODE
3~ooom3~ssss Locally Levied Taxes o o o o o
32oooo=2ssss Licenses & Pern~its o o o 0 o
330000/339999 Intergovemmental Reve o o o 0 o
340000/349999 Charges for Services 357,900 314,204 411,000 300,000 300,000
350000/359999 Fines & Forfeitures o o o o o
360000/369999 Misc. Revenues o o o o o
~SOOOO/38SSSS Transfer from Funds o o o o o
399900/399999 Fund Balance o o o o 0
EXPENDITURES
1000/2999 Personal Services ~4,0S4 338,859 411,000 300,000 300,000
3000/3SSS Contractual Services o o o o o
400014999 Other Charges/Svcs o o o o o
~000~3S9 Commodities o o o 0 0
s4oo/ssss Other Operating Expem o o o o o
Capital Outlay o o o o o
Final Budget 2003~4 Page 101
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
Chames For Services
3421100 Police Detail Billing 357,900 314,2~4 411,000 300,000 300,000
CITY OF AVENTURA
EXPENDITURES S001
1420
2101
2401
Public Safety - 52t
Extra Duty Detail 322,204 338,859 350,000 264,994 264,~94
FICA 24,169 26,000 t9,~07 15,507
Worker's Compensation 17,721 35,000 25,459
3421100 Police Detail Billin,q - Estimated amount of revenue generated by off-duty details
in the City's business and residential communities.
Final Budget 2003~4 Page 102
~ of ~xc~~
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by Objectives Process in the formulation of its
budgeL Departmental Budgets include a Recap page that contains the Department
Description and Personnel Allocation Summary and Organization Chart. Each department
also includes an Objectives page and a Budgetary Account Summary. The Objectives page
presents a review of the department objectives and performance/workload indicators. The
Budgetary Account Summary provides expenditure detail and a comparison of current and
previous years expenditures. The Budgetary Process is intended to be very valuable in
communicating with the Commission and citizens of the City.
BUDGET PROCESS
The City of Aventura's Budget process began in April with a staff meeting between the City
Manager and Department Directors to review budget philosophy and develop overall goals
and objectives. The entire budget process encompasses approximately five (6) months of
the fiscal year. During this period, meetings were held with Department Directors, the City
Commission and the public to insure representative input. The budget calendar that follows
details the actions taken during the budget process.
April 4 City Manager
Department Directors
April 25 City Manager
April 25 to May 16
May 16 to July 3
All Department Directors
City Manager
Finance Department
City Manager
July t 0 City Manager
July 17
September 4*
September 18'
City Manager
City Commiesion
City Commission
City Commission
Overview of budgetary issues and
establish priorities.
Staff meeting is held to distribute
Budget Request Forms, Forms will
include budget figures for previous
fiscal year along with actuels for six
months of current flsoal year.
Completed Budget estimates ars
submitted to City Manager. Revenue
estimates are prepared.
Conducts departmental budget
review meetings, balances budget
and prints budget documents,
City Manager's recommended
budget document and message ere
submitted to City Commission,
Budget Review Meeting, adopt
tentative Ad Valorem rate.
First Reading on Budget and Ad
Valorem Tax Rate Ordinance.
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance end
Public Hearings.
Final Budget 2003/04 Page 103
Septemberl9 City Clerk Tax Rate Ordinance delivered to
Property Appraiser.
October
All Departments
New Budget becomes effective.
*Dates subject to change based on School Board and County Commission dates.
BUDGET AMENDMENT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as follows:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinance requiring two (2) public hearings and approval by the City
Commission.
Any change or amendment to the budget which transfers monies within a fund
but does not increase the total appropriated amount can be accomplished
with the preparation of a Resolution. This does not require a public hearing,
however, approval by the City Commission ia still necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditures are
recognized in the accounts and reported on the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The accrual basis of accounting is followed for the proprietary fund types. The modified
accrual basis of accounting is followed in the governmental fund types and the
expendable trust funds type. Under the modified accrual basis of accounting, revenues
are recorded when susceptible to accrual, that is, when they are both measurable and
available. Available means collectible within the currant period or soon enough
thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the
general rule are principal and interest on general long-term debt which is recognized
when due.
Final Budget 2003/04 Page 104
ACCOUNT
ACCOUNTING SYSTEM
APPROPRIATION
ASSESSED VALUATION
BOND
BONDED DEBT
BUDGET
BUDGET MESSAGE
BUDGETARY CONTROL
CAP~ALPROGRAM
A term used to identify an individual asset, liability, expenditure
control, revenue control, encumbrance control, or fund balance.
The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its
funds, fund types, balanced account groups, or organizational
components.
An authorization granted by a legislative body to make expenditures
and to incur obligations for specific purposes. An appropriation is
limited in amount to the time it may be expended.
A valuation set upon real estella or other property by the County
Assessor and the state as a basis for levying taxes.
A written promise, generally under seal, to pay a specified sum of
money, called the face value, at a fixed time in the future, called the
date of maturity, and carrying interest at a fixed rate, usually
payable periodically. Note: The difference between a note and a
bond is that the latter usually runs for a longer period of time and
requires greater legal formality.
That portion of indebtedness represented by outstanding bonds.
A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of
financing them. Used without any modifier, the term usually
indicates a financial plan for a single fiscal year.
A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations and
available revenues. Represents the level of control at which
expenditures may not exceed budgeL Any revisions that alter the
total expenditures of a department must be approved by the City
Commission.
A plan for capital expenditures to be incurred each year over e fixed
period of years to meet capital needs arising from the long term
work program or otherwise. It sets forth each project or other
contemplated expenditure in which the government is to have a part
and specifies the full resources estimated to be available to finance
the projected expenditures~
Final Budget 2G~3/04 Page 105
CAPITAL BUDGET
CAPITAL
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERVICE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
ENTERPRISE FUND
A plan of proposed capital outlays and the means of financing them
for the current fiscal period.
A fund established to account for bond proceeds and expenditures
associated with the purchase of properties to be to be utilized for
public parks, cultural center and the permanent Government
Center and Police Station.
A fund established to account for the acquisition and construction
of major capital facilities other than those financed by proprietary
funds and trust funds.
Expenditures which result in the acquisition of or addition to fixed
The classification system used by a city to organize the accounting
for various funds.
A fund established to finance and account for the accumulation of
resources for, and the payment of, general long-term debt principal
and interest. Aisc called a SINKING FUND.
The amounts of revenue which must be provided for a debt service
fund so that all principal and interest payments can be made in full
on schedule.
(1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical of functional cause.
(2) the portion of the cost of a fixed asset charged as an expense
during a particular period. Note: The cost of a fixed asset is
prorated over the estimated service life of such asset and each
period is charged with part of such cost so that ultimately the
entire cost of the asset ia charged off as an expense. In
governmental accounting depreciation may be recorded in
proprietary funds and trust funds where expenses, net income,
and/or capital maintenance are measured.
Obligations in the form of purchase orders, contracts, or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. They (=ease to be
encumbrances when paid or when the actual liability is set up.
A fund established to finance and account for operations (1) that
are financed and operated in a manner similar to private business
enterprises where the intent of the governing body is that the
costs (expenses, including depreciation) of providing goods or
services to the general public on a continuing basis be financed or
recovered primarily through user charges; or (2) where the
Final Budget 2003/04 Page 106
EXPENDITURES
EXPENSES
FISCAL PERIOD
FISCALYEAR
FIXED ASSETS
FUND
FUND ACCOUNTS
FUND BALANCE
governing body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for
capital maintenance, public policy, management control,
accountability, or other purposes. Examples of enterprise funds are
those for utilities, swimming pools, airports, and solid waste
services.
if the accounts are kept on the accrual basis this term designates
total charges incurred, whether paid or unpaid, including expenses,
provision for retirement of debt not reported as a liability of the fund
from which retired, and capital outlays. If they are kept on the cash
basis, the term covers only actual disbursements for these
purposes. Note:. Encumbrances are not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and other charges which are presumed
to benefit the current fiscal period. Note: Legal provisions
sometimes make it necessary to treat as expenses charges whose
benefits extend over future periods. For example, purchase of
materials and supplies which may be used over a period of more
than one year and payments for insurance which may be used over
a period of more than one year and payments for insurance which is
to be in force for a longer period than one year frequently must be
charged in their entirety to the appropriation of the year in which
they are incurred and classified as expenses of that year even
though their benefit extend also to other periods.
Any period at the end of which a governmental unit determines its
financial condition and the results of its operations and closes its
books. Note: It is usually a year, though not necessarily a calendar
year.
A twelve-month period of time to which the annual budget applies
and at the end of which a city determines its financial position and
results of operations.
Assets of a long-term character in which the intent is to continue to
be held or used, such as land, buildings, machinery, furniture, and
other equipment.
An independent fiscal and accounting entity with a self-balancing
set of accounts recording cash and/or other resources, together
with all related liabilities, obligations, reserves, and equities which
are segregated for the purpose of carrying on specific activities or
attaining ceF~ain objectives in accordance with special regulations,
restrictions, or limitations.
All accounts necessary to set forth the financial operations and
financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
Final Budget 2003/04 Page 1{)7
GENERALFUND
GOAL
GRANT
iNCOME
INTERNAL SERVICE
FUND
INVENTORY
ORDINANCE
POLICE EDUCATION
FUND
POLICE OFFDUTY
SERVICES FUND
REVENUES
The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all activities
except those required to be accounted for in another fund: Note:
The General Fund is used to finance the ordinary operations of a
governmental uniL
A statement of broad direction, purpose or intent based on the
needs of the community. A goal is general and timeless; that is, it is
not concerned with a specific achievement in a given period.
A contribution by one governmental unit to another. The
contribution is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used in accounting for governmental enterprises and
represents the excess of the revenues earned over the expenses
incurred in carrying on particular phases of an enterprise's
activities. As indicated elsewhere, the excess of the total revenues
over the total expenses of the utility for a particular accounting
period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated department or agency to
other departments or agencies within a single governmental unit or
to other governmental units. Amounts expended by the fund are
restored thereto, either from operating earnings or by transfers
from other funds, so that the original fund capital is kept intact.
A detailed list showing quantities, descriptions, and values of
property; also units of measure and unit prices. Note: The term is
often confined to consumable supplies but may also cover fixed
assets.
A formal legislative enactment by the governing board of a
municipality.
A special revenue fund used to account for revenues pursuant to
Florida Statute 943.25 which allows municipalities to collect two (2)
dollars from each traffic citation for the purpose of criminal justice
education and training for police officers.
A special revenue fund used to account for revenues and
expenditures associated with services provided by off duty police
officers in private customer details to the various businesses and
condominium associations.
Increases in governmental fund type net current assets from other
than expenditure refunds and residual equity transfers.
Final Budget 2003/04 Page 108
SPECIAL REVENUE
FUND
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
STREET
MAINTENANCE FUND
TAXES
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statutes are designated for street
maintenance and construction costs,
Compulsory charges levied by a government for the purpose of
financing services performed for the common beneflL This term
does not include specific charges made against particular persons
or property for current or permanent benefits such as special
assessments.
Final Budget 2003/04 Page 109
MIAMI DALLY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dada County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE;
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath saye that he or she is the
SUPERVISOR, Legal Notices of th~, Miami Daily Business
Review f/Ida Miami Review, a daily (except Saturday, Sunday
and Legal Holidavs) newspaper. ~ub!ished at Miami in Miami-Dada
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA - PROPOSED ORDINANCES
SEPTEMBER 18, 2003
in the XXXX Court,
was published in said newspaper in the issues of
09~05/2003
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dada
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dada County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing thixs4a~'er~s~ff~'~ publication in the said
newspap~ z~/.//~ ~
Sworn to and subscribed before me this
05 day of SEPTEMBER , A.D. 2003
NOTICE IS HEREBY GIVEN that aa Thu~day, the 18th day of
September, L~3 ~[ a ~;1~ i~ ~h~ C~ C~lnl~'~ ~ ~h~r C~ of
Avaatum, to ~ h~d at 8:00 p.m. in the Commi~al~. Chamber at
Aventura Government Centel, 19200 West Courff~y C~ub Drive,
,tollowlng Ordi~ on ~e~3nd reading, e~idad:
ESTABUSHIHG AND ADOPTING THE cfrY OF AVENTURA
AD VALOREM TAX OPERAllNG MILLAGE LEVY RATE AT
2.2270 MILS PER THOUSAND DOLJ.AR8 OF "rAXABLE
ASSESSED PROPERTY VALUE, WHICH IS ~ ABOVE
THE ROLLED BACK RATE COMPUTED PURSUANT TO
STATE LAW, FOR THE 2~03 TAX YEAR; PRO~DING FOR
PROVIDIH~i, FOR AN EFFEC11VE DATE
AN O~ OF THE CiTY OF AVENTURA, FLORIDA.,
A~ THE AI'rACHED TENTATIVE OPERAllNG AND
CAPITAL. BI. GET, AB R~dlEW~D AND' APPROVED BY
CiTY CO~.SSlON AT THE REVIEW MEEllNG H~LD CH
JULY 17; ~ AS THE CITY OF AVENllJRA FINAL
BUDGET FOR THE ~00~2~1FI6CAL YEAR, PlARgUANT
TO ESCllOfl 4.0~ OF THE CITY CHARTER; AUTHORD~IG
EXPEND~Tt~RE OF FUND~ ESTABLISHED BY ~
PROVIDING FOR BUDGETARY CONTROL; PROVIDING
FOR PERSONNEL AUTHORIZATION; PROVIDING FOR
PROVIDING FOR ENCUMBRANCES; PROVIDING FOR
SEVERAB~ AND PROVIDING FOR AN EFFECTIVE
DATE.
'l'ne proposed Ordinances may be inspented bY the pub#e at the Offiaa of
the City Clerk, 19200 West Country Club Drive, Aventura, Florida.
Interested parties may appear at the Public I-toa~ng and be heaml with
City Commission aa any item at this Public H~aring me~ ~o so after the,
May~ opens Ihelx~#c baaing.
In accordance w~l the Americans with Disabilities ACt of 1990, all.
participate in this proceeding because of that disability should caataof
days pedf to such proceedings.
with resgect to any matter considered at a meeting er heedng, that
need to aaeurs that a verbatim rscord of the procaadings is mada, which '
Te~soa M. ~orol~, CMC City Cle~
9/5 03-4-75/392082M
Published Daily
MIAMI, FLORIDA
STATE OF FLORIDA
COUNTY OF DADE
Before the undersigned authority personally appeared:
FRANK TOMASINO
Who on oath that he is
ADVERTISING OFFICE MANAGER
Of the Miami Herald Publishing Company, a daily newspaper at Miami in Dade
county, Florida; that the advertisement for City Of Aventura was published in said
newspaper in the issue of: Miami Herald, local section Sunday, September 14th,
2003.
Affiant further says that the said Miami Herald is a newspaper published at Miami,
in the said Dade County, Florida, and that the said newspaper has heretofore been
continuously published in said Dade, County, Florida, each day and has been
entered as second class mail matter at the post office in Miami, in said Dade
County, Florida, for a period of one year next preceding the first publication of
the attached copy of advertisement.
,
FRANK TOMASINO
Sworn to and subscribed before me
· h,s/Y day Of oos
Lisa Ann Hernandez
900 West 49th Street, Suite 500, Hialcah, Florida 33012
BUDGET SUMMARY
CiW of Aventura - Fiscal Year 2003-2004
THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE CI3'~ OF
AVENTURA ARE 6.3% MORE THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES
Millage Per $1,00D
General Fund 2.2270
Taxes: Miltege per $1,000
Ad V~orem taxes-O~erating 2.2270
Franchise Fees
U61ity Taxes
Un[find Communications T3X
Licenses & Permits
Intergovernmental Revenues
Charges far Services
Fund Funds Funds Fond~ F~)n¢~ Fgnds
16,016,043 10,016,043
2,137,000 2,137,000
3,436,000 3,430,000
1,675,000 1,675,000
1,698,000 1,294,000 2,992,000
782,500 300,000 939,518 2,022,018
156,000 69,590 24,958 244,548
21,953,543 1,667,800 8 24,958 939,518 24,588,909
969,514 0 3.691.452 3,660.966
9,719,000 435,000 25,604 10,179,604
32,642,057 2,102,896 0 2,716,410 968,122 38,426,479
EXPENDITURES/EXPENSES
City Commission 111.393 0 111,393
City Manager 614,742 0 614,742
Finance Support Sen~ices 1,120,634 0 1 ,I20,634
Legal 233,000 0 233,000
City Clerk 221,719 0 221,719
Pub6c Safety 8,931,351 395,300 9,327,241
Community Development 1,538,201 6 1,538,201
Community Services 8,140,926 1,134,890 568,218 9,844,634
Non-Deparb~eatal 1,049,400 0 1,049,400
Debt Service 0 2,716,410 2,716,410
TOTAL EXPENDITURES 21,961.866 1,530,280 0 2,716,410 568,218 26,776,774
Transfers COt 2,248,886 572,610 396,904 3,218,400
Fund BalanceS/Reserves/Net Assets 8,431,305 0 8,431,305
TOTAL APPROPR[ATED
EXPEN DiTLIRES AND R ESEFNES 32,642,057 3.102,890 0 2,716,410 005.122 38,426,479
THE TENTATIVE ADOPTED, AND/OR FINAL BUDGETS ARE ON FILE IN THE OFFICE OF THE ABOV~ MENTIONED
TAXING AUTHORITY AS A PUBUC RECORD.
iami
Published Daffy
MIAMI, FLORIDA
STATE OF FLORIDA
COUNTY OF DADE
Before the undersigned authority personally appeared:
FRANK TOMASINO
Who on oath that he is
ADVERTISING OFFICE MANAGER
Of the Miami Herald Publishing Company, a daffy newspaper at Miami in Dade
county, Florida; that the advertisement for City Of Aventura was published in said
newspaper in the issue of: Miami Herald, local section Sunday, September 14th,
2003.
Affiant further says that the said Miami Herald is a newspaper published at Miami,
in the said Dade County, Florida, and that the said newspaper has heretofore been
continuously published in said Dade, County, Florida, each day and has been
entered as second class mail matter at the post office in Miami, in said Dade
County, Florida, for a period of one year next preceding the first publication of
the attached copy of advertisement.
FRANK TOMASINO
Sworn to and subscribed before me
This / ~ day of /~'~/~.-~ A.D. 2003
Lisa Ann Hernandez
900 West 49th Street, Suite 500, Hialeah, Florida 33012
NOTICE OF PROPOSED
TAX INCREASE
The City of Aventura has tentatively adopted a
measure to increase its property tax levy.
Last year's property tax levy:
A. Initially proposed tax levy .......... $ 9,281,882
B. Less tax reductions due to Value
Adjustment Board and other
assessment changes ................. $ (43,573)
C. Actual property tax levy ............ $ 9,325,455
This year's proposed tax levy ............. $1.0,535,835
All concerned citizens are invited to attend a
public hearing on the tax increase to be held on
Thursday, September 18, 2003
6:00 PM
at
19200 W. Country. Club Drive
Aventura, Florida 33180
A FINAL DECISION on the proposed tax increase
and the budget will be made ~at this hearing.