07-17-2003Cf_tv C~mm~,~
Jeffrey M. Perlow, ~ayor
Zev Auerbach
Jay R. Beakin
Ken Cohen
Bob Diamond
Manny Grossman
Harry Holzberg
Eric M. Soroka
Teresa M. $oroka~ CMC
City Attome?
Wei~s Serota Helfman
Pastoriza Guedes Cole & Boniake
AGENDA
COMMISSION MEETING
JULY 17, 2003 - 10:00 AM
19200 West Country Club Drive
Aventura, Florida 33180
q. CALL TO ORDER/ROLL CALL
2. OVERVIEW AND REVIEW OF PROPOSED BUDGET
A. GENERAL FUND
· REVENUES
· GENERAL GOVERNMENT DEPARTMENTS (CITY
COMMISSION, OFFICE OF THE CITY MANAGER,
FINANCE SUPPORT SERVICES, LEGAL, CITY CLERK)
· PUBLIC SAFETY DEPARTMENT
· COMMUNITY DEVELOPMENT DEPARTMENT
· COMMUNITY SERVICES DEPARTMENT
· NON-DEPARTMENTAL
· CAPITAL OUTLAY
MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE
MILLAGE RATE
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE
RATE FOR THE 2003/04 FISCAL YEAR; PROVIDING FOR THE DATE,
TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE
PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND
PROVIDING FOR AN EFFECTIVE DATE.
C. POLICE EDUCATION FUND
D. TRANSPORTATION AND STREET MAINTENANCE FUND
E. POLICE CAPITAL OUTLAY IMPACT FEE FUND
F. PARK DEVELOPMENT FUND
G. DEBT SERVICE FUNDS
H. STORMWATER UTILITY FUND
I. POLICE OFF-DUTY SERVICES FUND
3. RESOLUTION:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, APPROVING AGREEMENT BETWEEN THE CITY AND FLORIDA
POWER AND LIGHT ("FPL") CONCERNING PENDING RELOCATION OF
FPL FACILITIES TO CITY RIGHT OF WAY AND ANY POTENTIAL FUTURE
RELOCATION OF FPL FACILITIES FROM CITY RIGHT OF WAY LOCATED
AT THE LOEHMANN'S FASHION ISLAND AND APPROVING AND
ACCEPTING RELATED DECLARATION OF RESTRICTIONS BY THE
PRUDENTIAL INSURANCE COMPANY OF AMERICA, SO AS TO
FACILITATE FPL UTILITY RELOCATION WHICH IS NECESSARY TO THE
DEVELOPMENT OF THE TOWN CENTER PURSUANT TO RESOLUTION NO.
2002-46; PROVIDING FOR EFFECTIVE DATE.
4. ADJOURNMENT
This meeting is open to thc public. One or more members of the City of Aventura Advisory Boards raay be in attendance. In accordance with
the Americans with Disabilihcs Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting
becausc of that disability should contact thc Office of the City Clerk, 305466-8901, not later than two days prior to such procccding. Anyone
wishing to appeal any decision made by the Aventura City Cormnission with respect to any matter considered at such mcetin8 or b~aring will
nceda record of thc proceedings and, for such purpose, may nccd to ensure that a verbatim record of the proceedings is made, which record
includcs thc testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of thc City Clerk, City of
Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida, 33180. Anyonc wishing to obtain a copy of any agenda item
should contact the City Clcrk at 305-466-8901.
2
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Eric M. Soroka, ICMA-CM,
July 10, 2003
Proposed 2003/04 Fiscal Year Budge~
Attached hereto please find the proposed 2003/04 Operating and Capital Budget.
The meeting date regarding the budget is as follows:
Date Time Subiect Place
July 17 10:00 A.M. Budget Review Government Center
The meeting on July 17 was scheduled to review the budget submitted by the City
Administration and to adopt the tentative millage rate as required by State Statute.
Commission members are encouraged to ask questions or discuss concerns with this
office prior to the budget review meeting.
After the review meeting, the budget document will be resubmitted in final form to
indicate Commission approved figures and will be utilized for the two Public Hearings.
The public hearing dates will be established at the July 17, 2003 meeting.
The public hearing dates provide the residents the opportunity to express their views
and provide input on the proposed budget.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
cc: Department Directors
City Attorney
CC01207-03
of
PROPOSED
OPERATING AND
CAPITAL BUDGET
FISCAL YEAR 2003/04
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2003/04
CITY OF AVENTURA
CITY COMMISSION
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Bsskin
Commissioner Bob Diamond
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman PastoHza & Guedes, P.A., City Attomey
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk, CMC
Thomas Ribel, Police Chief
Joanne Cart, Planning Director
Noe Martinez, Building Director/Official
Dr. Katherine Bray Murphy, Charter School Principal
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2003~04
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message
Organization Chart
Adopting Ordinance
SUMMARY OF ALL FUNDS
GENERAL FUND
Summary
Revenue Estimates
Expenditures:
City Commission
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
POLICE EDUCATION FUND
TRANSPORTATION AND STREET MAINTENANCE FUND
POLICE CAPITAL OUTLAY IMPACT FEE FUND
PARK DEVELOPMENT FUND
DEBT SERVICE FUNDS
CAPITAL CONSTRUCTION FUNDS
STORMWA TER UTILITY FUND
POLICE OFFDUTY SERVICES FUND
PAGE NO.
I -XVI
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4
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15
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28
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37
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51
58
61
65
67
78
88
97
101
APPENDIX 103
City of
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2003/04 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I
hereby submit the proposed Operating and Capital Budget for alt funds for the fiscal
year beginning October 1, 2003, for your review and consideration. The budget
document emphasizes a professional and conservative fiscal approach. This document
also represents the single most important report presented to the City Commission. It is
primarily intended to establish an action, operation, and financial plan for the delivery
of City services. This budget continues to build upon the solid foundation created in the
past to provide quality municipal services that our residents deserve and expect to fulfill
the dream of creating this great City. Importantly, it also serves as an aid to the
residents in providing a better understanding of the City's operating and fiscal
programs. This government promotes and supports a high quality of life for its citizens,
businesses and visitors.
Bud.qet Format
A single budget document, which includes all City Funds and service programs, has
been prepared to provide a comprehensive overview of all City services and financial
framework for the understanding of the public. A separate budget document for the
Charter School is adopted by the City in June of each year.
The budget is a performance based plan that links goals and objectives with th~
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. The budget document contains.
performance/workload indicators to facilitate this process. Every effort was made t?
provide a budget document that can be fully reviewed and justified to the City
Commission and residents. The preparation of the budget document marks a continued
commitment to a planned and professional process of developing a budget that wiff
address both current and future issues facing the City, providing adequate service
levels and the necessary justification to support all expenditure requests.
PHONE: 305466-8910 · FAx: 305466-8919
www. cityo faventura.com
2003/04 Budt:let Priodtle~/Goata
The following represents the pre-established priorities and goals that provided a framework
for the preparation of the 2003/04 Budget Plan. In many areas the budget contains
resources to address and accomplish the pm cstablished priorities and goals.
Open and operate the Charter Elementary School in August 2003 to serve the
growing school age population of the City.
Expand racraational opportunities for all age groups at the new community
recreation center and implement self funding summer recreation program.
Begin construction on new NE 31'~ Avenue Park and expanded Waterways Park to
provide more recreational and open space opportunities in the community.
Improve Citywide Shuttle Bus Service by adding a new route and continue
expanded service hours.
Improve traffic management by integrating video monitoring devices at key
intersections throughout the City.
Continue the Lease Book Program to address improvements to the book
collections and business materials at the Northeast branch of the Miami-Dade
Library system.
Provide funding to maintain newly landscaped areas and continue to provide a
high quality maintenance program.
Continue to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
Implement and fund the City's Capital Improvement Program.
Provide resources to address significant increases in liability insurance and
employee health insurance costs
Si!:lnificant Factors Affectina Bud(~et Preparation
Although the City's economic base continues to be strong, as witnessed by a 13%
increase in the tax base, nationally these ara still uncertain economic times. The
budget reflects this uncertainty with a conservative approach that limits the number of
new positions and continues to outsource services to the private sector. This upcoming
year the City will begin two new areas of service to the residents; a Charter Elementary
School and the opening of the NE 31't Avenue Park. The costs of operating the recently
opened Community Recreation Center on an annual basis are also included in the
budget for the first time. Mirroring national industry trends we will experience significant
increases in both insurance and workers' compensation premiums. In spite of these
limitations the budget does not contain a tax increase and continues to expand services
to the community.
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve proper justification
when a budget is proposed. I believe the budget contained within does all of this. In its
II
short history, the City government has gained a reputation for providing quality services
in a professional manner while emphasizing a customer service focus. By privatizing
and outsourcing many services the City has stabilized costs and emulated a business
like approach. Over the past 8 and half years, a great deal of progress has been made
to accomplish the goals of incorporation and to improve the quality of life for our
residents. This budget includes important projects that address more parks and
recreational opportunities for our changing younger population and as well important
projects to address transportation improvements in terms of facilitating traffic flow in the
City and expanded shuttle bus service.
~ummary of All Budaetarv Funde
The total proposed budget for 2003/04, including all funds, capital outlay and debt
service, is $35,208,079. This is $10,197,537 less compared to the prior year. The
decrease is attributed to the completion of major capital projects including the
Community Recreation Center and Charter Elementary School. Operating expenditures
total $17,476,496. Capital Outlay expenditures total $15,015,173 and Debt Service
expenditures are $2,716,410.
Fund Summary By Amount
Milaon$
3O
25
2O
15
10
Individual fund budget amounts are as follows:
FUND
General
Police Education
Transportation
Police Impact Fee
Park Development
Debt Service
Stormwater Utility
Police Offduty Services
PROPOSED AMOUNT
$29,423,657
4,390
1,307,500
91,000
400,000
2,716,410
965,122
300,000
mG~fleml
IIDeb~ Se~
· Police Offduty Servlcee
· Police Impe~ Fee
· Police Educatio~
% OF BUDGET
83.5%
.1%
3.7%
.3%
1.1%
7.7%
2.7%
.9%
Fund Summary By Percentage
2.7%
Expenditures by category are as follows:
Cateeory Summary
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS
PROPOSED AMOUNT
$10,554,762
3,910,900
2,451,300
379,044
180,490
15,015,173
2.716.410
$ 35,208,079
Con.actual ~ervicel
11.1%
% OF BUDGET
30.0%
11.1%
7.0%
1.1%
0.5%
42.6%
7.8%
100.0%
Other Cha~ges & ~ervice~
Commodltf~es %
Personal Services
30.0%
Debt Service
7.7~
IV
Capital Outlay
42.6%
The following chart shows a comparison of the department's budgets for the past two
years. Total costs decreased by 22.3%.
Deoartmental Bud.et Comparison
Increase
2002/03 2003/04 ~Decrease) % Chan~e
City Commission $106,306 $106,493 $ 187 0.2%
Office of the City Manager 560.360 810,742 50,382 9.0%
Finance Support Services 924,273 1,058,134 133,861 14.5%
Legal 208,000 233,000 25,000 12.0%
C~ty Clerk 219,877 218,719 (1,158) (0.5%)
Public Safety 7,890,807 8,679,641 788,834 10.0%
Community Development 1,482,551 1,502,551 20,000 1.3%
Community Services 3,478,826 4,017,816 538,990 15.5%
Non-Departmental 989,000 1,049,400 60,400 6.1%
Subtotals $15,860,000 $17,476,496 1,616,496 10.2%
Capital Outlay 16,830,431 6,575,750 (10,254,681) (60.9%)
ClP Reserve 9,894,716 8,439,423 (1,455,293) (14.7%)
Debt Service 2,710,469 2,716,410 5,941 0.2%
Totals $44,295,616 $35,208,079 $(10,087,537) (22.3%)
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions.
Revenues
The revenues, available for allocation in the 2003/04 Fiscal Year General Fund Budget,
including inter-fund transfers, are anticipated to be $32,642,057. This is an increase of
$2,139,269 or 7.0% compared to last year. The increase is primarily associated with
additional revenue realized from an expanding tax base generated by residential and
commercial growth.
Locally Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and again adopts the same Unincorporated Municipal Services Area (UMSA)
rate as adopted by the County for the 1995/96 fiscal year. This represents the eighth
year without an increase. The ad valorem millage levy for fiscal year 2003/04 will be
2.2270. This will generate $10,009,043 and will be the lowest municipal tax rate in the
County. The City experienced a 13% increase in the taxable assessed property values.
This can be attributed to continued growth in the commercial and residential tax base.
The budget includes $1,840,000 from FPL franchise fees based on the Interlocal
Agreement with the County. Anticipated franchise fees, utility taxes and unified
communications tax make up the remainder of this category and are based on growth in
the number of residential and commercial establishments located in the City.
v
Fund Summary By Percentage
Licenses and Permits - The amounts for this revenue category are projected to be
$1,675,000. City Occupational Licenses and building permits are the major sources of
revenue. No increase when compared to the pdor fiscal year.
Inter,qovemmental Revenues - Total revenues for this category are projected to
increase by $57,000 compared to the amount budgeted for 2002/03. The increase is
related to increased amounts from state shared and sales tax revenues.
Charces For ~erviqes - Revenues relating to charges for services are anticipated to be
$112,400 more than the prior year's budget. This is primarily due to new revenue from
the proposed summer recreation program, sponsorships for Founders Day events and
Community Recreation Center fees.
Fines and Forfeitures - Total revenues projected for 2003/04 are $165,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $119,000 less than
the amount budgeted for the pdor fiscal year due to lower rates associated with interest
earnings.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 2(X)2J03 budget. This amount is anticipated to be $9,719,000.
Non-Revenues - This represents transfers from the Street Maintenance Fund and
Stormwater Utility Fund to the General Fund.
Revenues by Source
Expenditures
The estimated 2003/04 General Fund expenditures contained within this budget total
$32,642,057 and are balanced with the projected revenues. Total expenditures are
$2,139,269 or 7.0% higher than the 2002/03 fiscal year amount. The operating
expenditures have increased by $1,603,496, or 10.4% compared to the prior year.
CATEGORY SUMMARY
CATEGORY
Personal Services
Contractual Services
Other Charges & Svcs.
Commodities
Other Operating Expenses
Total Operating Expenditures
Increase %
2002~03 2003~04 (Decrease) Change
$9,109,666 $10,254,762 $1,145,096 12.6%
3,523,000 3,716,900 193,900 5.5%
2,221,450 2,451,300 229,850 10.3%
345,044 379,044 34,000 9.9%
175,450 181,100 5,650 3.2%
$15,374,610 $16,978,106 1,603,496 10.4%
Capital Outlay
Transfer to Funds
Total Expenditures
13,623,608 13,415,065 (208,543) (1.5%)
1,504,570 2,248,886 744,316 49.5%
$30,502,788 $32,642,057 $2,139,269 7.0%
Personal Services
Personal Services expenditures for all employees have been budgeted to reflect a
3.5% cost of living adjustment and a performance/merit increase amount that averages
3% per employee. The performance/merit program is based on a formal evaluation of
each employee and rewards accomplishments and performance rather than tenure.
The total number of employees is 172 (108 employed in the Police Department)
compared to 160 in 2002/03 fiscal year. One additional full-time employee was added
in the Finance Support Services Department which was offset by a reduction of one
unfilled Customer Service Representative position in the Community Development
Department. Twelve part-time seasonal counselor positions were added in the
Community Services Department. The per capita number of employees is significantly
lower than adjacent municipalities. This is due to the City's emphasis on privatizing
major functions of City services for greater productivity. Personal Services expenditures
increased by 12.6%. A major impact is attributed to increased health insurance costs
($377,000) workeCs compensation ($46,000) and increased pension contributions
($105,000).
Position additions are as follows:
· Finance Suppor~ Services Department - Added 1 Website/Communications
Specialist to address the growing demands of providing technology
enhancements that develop our "Electronic Government" strategy via the City's
Website, Cable Government Channel, and proposed community Radio Station.
During the past year the use of the City's Website has grown dramatically and
VII
four new applications were implemented that interface with the website. We can
no longer maintain the site on a part-time basis. This position will also assist in
providing support for the City's internal MIS programs.
Community Sen/ices Department - Twelve part-time seasonal Counselor
positions were added to provide the proposed Summer Recreation Program. The
additional cost will be offset by fees charged to participants.
OperatinQ Exr)enses
The expenditures for contractual services are budgeted at $3,716,900 or 11.4% of the
General Fund budget. This is $193,900 more than the prior year. This can be attributed
to the increased costs associated with maintaining the new park and newly landscaped
areas. Expenditures for other charges and services are budgeted at $2,451,300, which
represents 7.6% of the total budget. This category increased by $229,850 largely due
to increased insurance costs, equipment maintenance cost, summer recreation and
special events. Expenditures for commodities are budgeted at $379,044, which
represents 1.2% of the total budget. Total costs associated with other operating
expenses are budgeted at $176,100 which represents .6% of the total budget.
Capital Outlay
This budget incorporates projects included in the first year of City's five year Capital
Improvement Program for 2003 - 2008. The ClP defines a long term plan of proposed
capital expenditbres to address infrastructure needs and the maintenance of a
desirable high quality of life. Major emphasis was placed on beautification and
landscape projects. A total of $4,978,860 has been budgeted in the General Fund for
Capital Outlay projects along with a $8,436,205, reserve to fund future projects,
Major capital outlay items, which are included
· Waterways Park Improvements $3,000,000
· NE 31Avenue Park Development 600,000
· Beautification Projects 548,000 ·
· Police Vehicles 311,600 ·
· Computer Equipment 210,150
in the General fund, are as follows:
Radio Purchase & Replacement 115,000
Community Center improvements 87,000
Vehicles & Equipment 65,000
Lighting Improvements 35,110
Aventura Founders Park Improve. 7,000
Expansion of Services
The budget includes funds to expand City provided services as follows:
· Transit Systems Expansion - Funding to expand operating hours and provide
for a new route. Additional cost -$177,000
· Maintain Newly Landscaped Areas at a High Standard. Additional cost -
$150,000.
· Summer Recreation Program - Additional cost - $41,000.
· Open new 31"t Ave Park - Additional cost $39,000
VIII
SUMMARY OF EXPENDITURES BY DEPARTMENT
2002/03
GENERAL GOVERNMENT
City Commission $106, 306
Office of the City Manager 560,360
Finance Support Services 924,273
Legal 208,000
City Clerk 219.877
Total Gen. Gov't $2,018,816
GENERAL FUND
Increase
2003/04 (Decrease)
%ChanRe
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$106,493 $ 187 0.2%
610,742 50,382 9.0%
1,058,134 133,861 14.5%
233,000 25,000 12.0%
218,719 (1,158) (0.5%)
$2,227,088 $208,272 10.3%
$7,475,417 $8,375,251 899,834 12.0%
1,482,551 1.502.551 20,000 1.3%
$8,957,968 $9,877,802 919,834 10.3%
$3,823,816 414,990 12.2%
COMMUNITY SERVICES
Total Community Services $3,408,826
$1,049,400 60,400 6.1%
2,248,886 744,316 49.5%
13,415,065 (208,543) (1.5%)
$18,713,351 596,173 3.7%
OTHER NON-DEPARTMENTAL
Non-Departmental $989,000
Transfer to Funds 1,504,570
Capital Outlay 13,623,608
Total other Non-Dept. $16,117,178
$30,502,788 $32,642,057 $2,139,269
TOTAL
7.0%
~l Ore,ay
Comm.
IX
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by state statute,
must be used to further the education of the City's Police Officers. A total of $4,390 is
anticipated in revenue for 2003/04. The amount budgeted for expenditures will be used
for various state-approved training programs throughout the year.
Tranar)ortation and Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which
by State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs.
Expenditures will either be accounted for in the General Fund by designating specific
expenditure accounts in the Community Services Department and the Capital
Improvement Program or in this fund by designating specific operating line items or
Capital projects. Revenues are projected to be $1,307,500 for 2003/04. The new
County Transit System Surtax is estimated to generate $735,000. The funds will be
used to provide enhanced transit system services, street lighting improvements and
transportation system improvements.
Police Ca=ital Outlay Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding
source to assist the City in providing police services required by the growth in the City.
The proposed Police Capital Outlay Impact Fee Fund for 2003/04 is $91,000. Major
capital outlay items include equipment purchases for the Police Department required by
growth.
park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and grant funds restricted by Ordinance for Park
capital improvement projects, The proposed Park Development Fund for 2003/04 is
$400,000. This amount will assist in the construction of the expanded Waterways Park
Debt ,~,ervice Funcl~
These funds were established to account for revenues transferred from the General
Fund and debt service payment expenditures associated with the long term financing of
the following bonds and loans:
x
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and
the permanent Government Center site and construction of the Government Center.
The proposed budget for 2003/04 is $1,366,768.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition of Waterways Park. The proposed budget for
2003/04 is $510,569.
2002 Loan Debt Service Fund - Established for the acquisition of the property for the
Charter School and partially fund the Community Recreation. The proposed budget for
2003/04 is $396,507.
FIFC Loan Debt Service Fund - Established for the construction and equipment of the
Charter Elementary school. The proposed budget for 2003/04 is $442,565.
The total budget for all Debt Service Funds is $2,716,410, which is $5,941 more than
last fiscal year.
Capital Construction Funds
These funds were established to account for bond and loan proceeds and expenditures
associated various capital improvement projects. All projects are scheduled to be
complete prior to the end of fiscal year 2002/03, therefore a zero budget is anticaipted
for next year. This is $12,324,525 less than last fiscal year.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the construction and maintenance of the City's stormwater drainage system.
Maintenance expenditures will be accounted for in the General Fund by designating
specific expenditure accounts in the Community Services Department. Transfers to the
General Fund will be made to reimburse the fund for actual expenditures made from the
designated expenditure accounts and repay funds loaned to this fund in prior fiscal
years. This amounts to $396,904. Capital improvements to the drainage system will be
funded directly from the Stormwater Utility Fund in the amount of $565,000. A reserve
account to assist in funding future projects was established in the amount of $3,218.
Revenues are projected to be $965,122 for 2003/04. It is recommended that the current
rate of $2.50/ERU be maintained.
Police Offduty Services, Fund
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for
2003/04 is anticipated to be $300,000.
XI
Summary
I am pleased to submit the detailed budget contained herein for Fiscal Year 2003/04.
The budget reaffirms the City Commission's commitment to developing a strong
financial base for the City while maintaining the lowest tax rate in Miami-Dade County.
Overall, the proposed budget maintains the quality and level of services currently
provided to the community. However, increases in services to the community are also
included in the budget. This budget document and its related policies represent our
continued commitment to excellence and to our residents.
Some of the major points emphasized, in the proposed budget, are as follows:
· For the eighth year, no property tax increase. Adopts 1995 County UMSA millage
rate of 2.2270.
Expanded recreational opportunities for all age groups at the new community
recreation center and implementation of summer recreation program.
Provides funding to construct and open new NE 31~t Avenue Park and construct
expanded Waterways Park to provide more recreational and open space
opportunities !n the community.
Improves Citywide Shuttle Bus Service by adding a new route and continues
expanded service hours.
Traffic improvements are addresses from additional tuming lanes to street light and
sign improvements.
Proposes to improve traffic management by integrating video monitoring devices at
key intersections throughout the City.
Provides for $6,579,750 worth of capital improvements and $8,439,423 ClP reserve.
The City's infrastructure needs are addressed through a broad mix of Capital
Improvement projects, which will enhance the City's quality of life, and the
attractiveness of the City.
Continues Lease Book Program to address improvements to the book collections
and business materials at the Northeast branch of the Miami-Dade Library system.
Continues to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
XII
Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
Provides resources to address $463,000 increase in insurance and worker's
compensation costs.
Continues contracting most maintenance functions, engineering and inspection
services to the private sector.
Provides funding for increased costs associated with maintaining newly landscaped
areas.
· Funds police equipment needs from laptop computers to new police vehicles in the
amount of $647,000.
· Includes $565,000 to fund drainage and road improvements on Yacht Club Way
and the installation of the NE 213th street connector for the Hospital district.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support. Services and secretarial personnel. All questions relating to the
budget should be referred to my attention. A Commission meeting will be held on July
17, 2003 to review in detail, the proposed budget document.
EMS/aca
Xlll
Tax Rate Comparison
The City of Aventura has one of the lowest tax rates in Miami-Dade County. The
following table compares the tax rates of the cities located in Miami-Dade County:
Aventura 2.2270
Pinecrest 2.4000
UMSA 2.4470
Bal Harbour 2.9600
Miami Lakes 3.0570
Sunny Isles 3.3500
Sweetwater 3.4487
Key Biscayne 3.6060
Virginia Gardens 4.8430
Bay Harbor Island 5.0000
Surfside 5.6030
Coral Gables 5.8410
Hialeah Gardens 6.1200
North Bay Village 6.2123
South Miami 6.3730
Hialeah 7.5280
Medley 7.8000
Biscayne Park 8.2000
Miami Shores 8.2651
West Miami 8.4950
Homestead 8.5000
Golden Beach 8.5900
El Portal 8.7000
Miami Springs 8.7440
North Miami 8.7710
Florida City 8.9000
North Miami Beach 9.0948
Miami Beach 9.5160
Opa Locka 9.8000
Islandia 10.000
Miami 10.5680
Indian Creek 10.7000
XIV
Where Your Tax Dollars Go
City of Aventura 10.3%
School Board 42.7%
So. Florida Water Man. 2.8%
Inland
Everglades Project 0.5%
Metro Dade 43.5%
Ol~gankation Chmt
CITY OF AVENTURA
Legal Sewicos
I
Polico
Patrol
Community Rela~ons
Cdminel invesligalions
Traffic Enforcement
Emergency Preparedness
C~ Manager
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Minutes
Records Reten~on
Clerical Support
I
Fimm~/Support
S~vk~s
FinanceJAccoun~ng
Purchasing
Risk Management
Inform~on Management
Personnel
Community
s~vw
Community Fadlities
Parks/Beautification
ROW/Median Maim.
Public VVorks
Mass Transit
Spedal Events
Recre~on/Cultuml
Our Mission Statement
O~r mission isto join with OUr ¢omnmnity to make Aventura a city of the highest quality and a city of exceileace.
We do this by providin~ RESPONSIVR, COST EI~-,L-J'J~ )u%q) INNOVATIVE local government seiwices.
)(VI
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
2003~04
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
901
1t0
120
140
170
230-290
320-390
410
62O
General Fund
Police Education Fund
Street Maintenance Fund
Police Impact Fee Fund
Park Development Fund
Debt Service Funds
Capital Construction Funds
Stormwater Utility Fund
Police Offduty Services Fund
SUBTOTAL REVENUES
Interfund Eliminations
TOTAL REVENUES
21,014,865 $ 32,419,677 $ 30,502,788
20,895 9,962 4,390
773,224 755,494 923,500
301,269 181,808 109,0~O
1,359,176 1,734,168 578,818
2,234,778 2,191,437 2,710,468
10,018,657 11,624,974 12,324,525
850,286 1,898,477 930,433
357,900 3t 4,204 411,000
24,287,541 $ 32,642,057
2,127 4,390
318,655 1,307,500
122,922 91,000
826,370 400,000
1,838,605 2,716,410
460,079 965,122
140,201 300,000
36,931,050 51,130,202 48,490,723 39,632,827 38,426,479
(2,803,360) (2,735,873) (3,085,107) (1,368,452) (3,218,400)
EXPENDITURES
Operating Expenditures:
City Commission
Office of Ute City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non ~ Departmental
85,868 $ 108,036 $ 106,306
529,874 540,955 560,360
759,538 802,824 924,273
237,330 323,789 208,000
218,298 239,423 219,877
6,392,876 8,850,581 7,890,807
2,204,907 2,482,818 1,482,551
3,102,497 3,600,234 3,478,826
725,435 720,000 989,000
$ 52,934 $ 106,483
284,117 610,742
456,883 1,058,134
75,117 233,000
107,156 218,719
3,700,147 8,679,641
704,687 1,502,551
1,714,241 4,017,816
519,320 1,049,400
Proposed Budget 2003/04 Page 1
Capital Outlay
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
ClP Reserve
Non - Departmental:
Transfer To Funds
Debt Service
0
25,414
8
0
414,678
28,732
3,250,172
7,478,714
0
1,868,330
$
3,192
173,431
0
2,286
858,387
415
6,280,554
5,067,858
0
$ $ $
0 0
113,418 10,330
0 0
0 0
777,408 468,934
18,550 0
9,871,055 3,465,279
6,250,000 1,751,555
9,894,710 0
$ $ 110,000 $ $
1,866,440 2,710,468 1,248,253
4,000
62,500
0
3,000
647,600
35,050
5,823,000
0
8,,439,423
2,716,410
Proposed Budget 2003/04 Page 2
CITY OF AVENTURA
2003/04
OPERATING & CAPITAL OUTLAY
1000/2999
3000/3999
4000/4999
500015399
540015999
Personal Services
Contractual Services
Other ChargeslSvcs
Commodities
Other Operating Expenses
7,661,134 $ 8,422,415 $ 9,520,669 $ 4,479,250 $ 10,554,762
3,992,171 4,533,104 3,593,000 1,641,t14 3,910,900
2,109,996 2,116,917 2,221,450 1,2t7,815 2,451,300
354,497 357,371 345,044 180,378 379,044
138,825 239,452 179,840 96,045 180,490
6000/6999
7000/7999
8000~9999
Capital Outlay $ 11,197,711 $12,186,223 $ 26,725,147 $ 5,694,098 $ 15,0t5,173
Debt Service 1,869,330 1,666,440 2,710,469 1,248,253 2,716,410
Transfer To Funds o o 11o,ooo
COMPARATIVE PERSONNEL SUMMARY
2000/01 2001102 2002/03 2003~04
City Commission 7 7 7 7
Office of rite City Manager S 5 S 5
Finance Support Services 9 10 10 11
Legal 0 0 0 0
City Clerk 2 2 2 2
Public Safety 95 107 108 108
Community Development 11 12 12 11
Community Services 17 17 16 28
Proposed Budget 2003~4 Page 3
GENERAL FUND
CITY OF AVENTURA
SUMMARY OF BUDGET
2003104
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
Current Revenues
Transfers
Carryover
TOTAL REVENUES
$ 20,281,324$ 22,523,985$ 19,880,100$ 13,884,810$ 21,953,543
733,641 914,540 1,140,~37 670,268 969,614
0 8,981,162 9,372,161 9,832,682 9,719,000
EXPENDITURES
Operating Expenditures:
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
$ 86,868 $
529,874
769,638
237,330
218,298
6,013,632
2,204,807
3,102,497
720,438
109,036 $ 106,306 $ 82,934 $ 106,493
640,966 660,360 284,117 610,742
802,624 924,273 466,883 1,068,134
323,788 208,000 76,117 233,000
239,423 219,877 107,166 218,718
6,508,464 7,476,417 3,~40,096 8,376,251
2,482,618 1,4~2,691 704,6~7 1,602,861
3,600,234 3,408,826 1,714,241 3,823,816
720,000 989,000 619,320 1,049,400
Capital Outlay
Office of the City Manager 0 3,192 0 0 4,000
Finance Support Services 26,414 173,431 113~,18 10,330 62,600
Legal 0 0 0 0 0
City Clerk 0 2,280 0 0 2,000
Public Safety 176,124 909,188 681,582 394,706 366,600
Community Development 28,732 416 18,660 o 30,660
Community Services 2,826,670 4,161,t97 2,840,632 864,471 4,317,110
Non - Departmental 2,920,773 107,923 250,000 06,071 0
ClP Reserve o 0 9,719,426 0 8,436,200
Transfer to Funds 1,362,888 1,848,696 1,604,670 648,064 2,248,886
CITY OF AVENTURA
CATEGORY SUMMARY
2003~04
REVENUE PROJECTIONS
310Q00/319999
320000/329999
330000/339999
3400Q0/349999
346000/364699
360000/369999
380000/389999
309900/399999
Locally Levied Taxes 14,171,431 18,994,837 16,460,000 10,968,110 17,483,043
Licenses & Permits 2,624,469 3,360,17t 1,679,000 1,461,433 1,679,000
Intergovernmental Rev, 2,114,834 2,469,693 1,641,000 928,886 1,698,000
Charges for Services 296,013 407,920 670,100 297',616 782,900
Fines & Forfeitures 184,993 171,611 156,000 82,901 166,000
Misc. Revenues 900,034 429,853 299,000 146,796 160,000
Transfer from Funds 733,~41 914,640 1,140,937 970,269 999,614
Fund Balance 0 8,461,192 9,372,181 9,832,662 9,719,000
EXPENDITURES
1000/2999 Personal Services 7,237,o4o 8,083,467 9,109,666 4,319,706 10,264,762
3000/3969
4OO0/4999
9000/6369
640015946
Contractual Services 3,992,171 4,633,104 3,623,000 1,641,114 3,716,900
Other ChargeslSvcs 2,109,996 2,t16,917 2,221,460 1,217,816 2,461,300
Commodities 334,&e? 367,371 346,0,14 180,378 379,044
Other Operating Expense., 123,678 236,193 176,460 96,638 176,100
8000/3946
Capital Outlay $ 6,609,464 $ 4,997,632 $ 13,623,608 $ 1,269,978 $ 13,416,066
Transfer To Funds 1,362,988 1,849,998 1,604,970 648,064 2,248,846
Proposed Budget 2003/04 Page 9
REVENUE
ESTIMATES
CITY OF AVENTURA
REVENUE PROJECTIONS
2003/04
3111000
3112000
3131000
3132000
3134000
3135000
3137100
3138000
3149000
3141000
3142200
3143000
3144000
~ed Taxes
Ad Valorem Taxes-Current
Ad Valorem Taxes-Delinquent
Franchise Fse-Elect ric
Franchise Fee-Telephone
Franchise Fee-Gas
Franchise Fee-CATV
Franchise Fee-Sanitation
Franchise Fee-Towing
Unified Communications Tax
Utility Tax-Electric
Utility Tax-Telecommunications
Utility Tax-Water
Utility Tax-Gas
SUBTOTAL
7,397,312 $ 8,227,629 $ 8,818,000
43,086 201,069 7,000
1,818,567 1,706,722 1,787,000
119,486 28,281
48,215 19,761 46,000
97,482 26,901
233,894 237,197 236,000
12,000
1,831,812 1,300,000
2,695,$95 2,847,793 2,890,000
1,241,732 5,431
440,622 443,911
36,439 19,330
450,000
35,000
$ 8,055,168
12,605
112,551
12,882
1,042,210
1,467,012
240,132
25,650
$ 10,009,043
7,000
1,840,000
45,000
240,000
12,000
1,900,000
2,936,000
460,000
36,000
3211000
3221000
3291000
Licenses & Permits
City Occupatiorml Licenses
Building Permits
Engineering Permits
SUBTOTAL
862,688 $ 689,783 $ 665,000 $ 696,781 $ 665,000
1,962,921 2,667,877 1,000,000 864,142 1,000,000
8,860 12,511 10,000 10,510 10,000
3312200
3312300
33124~0
3312910
3342001
3~42002
3~43601
3344901
3;347901
3361200
Interoovemmenta! Reveques
COPS Federal Grant
Victims of Crime Act
Federal Grants
FEMA
Motor Vehicle Theft Prey. Grant
Avent. Substance Abuse Prev. Gr.
WAP 004 Grant
Maintenance Agreement Payment
FRDAP Grant
State Revenue Sharing
$ t67,326 $ $ $ S
$6,661
36,123
10,000
103,908
6,608
112,600
204,998
8,729
8,901
16,601
14,373
2,898
10,846
171,114
4,000
211,000
1,222
2,880
2,898
4,339
126,788
4,000
218,000
Proposed Budget 2003/04 Page 6
3361600
3381800
3374000
3377001
3372106
3382000
Alcoholic Beverage License
Half Cent Sales Tax
FDOT
MPO Transit Study
Community Policing
County Occupational Licenses
SUBTOTAL
9,218 6,888 $,000 890 8,000
1,380,765 1,474,926 1,400,000 789,199 1,460,000
800,000
tt,000
0 711
26,946 44,439 20,000 20,158 20,000
3413000
3419000
3421300
3428000
3471000
3472000
3474000
3476000
34.72800
3409000
Chames For Bervl~t
Certificate of Use Fees
Election Filing Fees
Police Services Agreement
Development Review Fees
Rec/Cuitural Events
Parks & Recreation fees
Founders Day
Summer Recreation
Community Center Fees
Other Charges For Service
SUBTOTAL
4,446 $ 4,795$ $,000 $ 2,446
600 600 1,080
176,000 262,174 487,600 178,022
88,100 93,781 30,000 40,497
43,846 61,970 08,000 32,626
6,022 6,200 6,000 8,000
86,000 37,976
2,000 0
8,000
487,600
30,000
66,000
8,000
60,000
60,000
96,000
2,000
3611000
3641000
Fines & Forfeitures
County Court. Fines
Code Violation Fines
SUBTOTAL
133,067 $ 167,361$ 130,000 $ 80,276 $ 160,000
81,,486 14,160 20,000 2,626 6,000
3611000
3661000
3699000
Misc, Revenues
Interest Eamings
Devetapar Contffbutlon~Streats
Misc. Revenues
SUBTOTAL
619,166 $ 168,121 $ 219,000 $ 08,481 $ 100,000
221,894 162,388 30,000
148,978 119,347 60,000 67,286 80,000
3999000
3811041
3811012
Carryover
Transfers From Stormwater Fund
Transfers From Transportation Fund
SUBTOTAL
t80,~41
683,000
$ 8,981,182 $ 9,372,161 $ 9,832,662 $ 9,719,000
188,040 667,037 283,819 398,904
729,600 673,600 286,760 672,610
Total Available General Fund
Proposed Budget 2003164 Page 7
LOCALLY LEVIED TAXES
31111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum
of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied
by the assessed value of the City which is provided by the County Property Appraisal
Department. The amount is then budgeted at 95% of it's gross value to allow for prompt
payment discounts and other adjustments in accordance with Florida Statutes. The City's
assessed value as reported by the Property Appraisal Department is $4,731,000,000. The
1995/96 fiscal year Unincorporated Municipal Services Area (UMSA) millage was 2.2270. The
City's 1996/97 to 2002/03 budgets adopted that same rate without increase. The 2003/04
budget again adopts a millage rate of 2.2270, the eighth year without an increase. By
contrast, the County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98,
2.5170 in 1998/99, 2.4470 in 1999/00 to 2002/03 fiscal year.
3112000 Ad Valorem Taxes Delinquent - This revenue source is dedved by those taxpayers
who do not pay their taxes by March 31 of any given year. On average the total revenue
received in this category is minimal when compared to the total Ad Valorem taxes collected.
3131000 Franchise Fee-Electric - A city may charge electdc companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. Miami Dade County currently has an
agreement with FPL covering the area now incorporated as Aventura, as well as the current
unincorporated areas of the County. The County Commission, via an interlocal agreement,
has agreed to share these revenues with Aventura. The amount projected is based on an
assumed growth rate of 3.0%.
3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -
way per Flodda Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on
gross revenues. The amount projected is based on historical collections.
3137100 Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for all areas of the City. In addition a fee of 10% was adopted for the pdvate companies
to utilize the City's rights-of-way. The amount projected is based on historical collections and
includes a growth factor.
3138000 Franchise Fee-Towin.q - The City awarded a franchise agreement for towing services
within our corporate limits dudng the 2002/03 fiscal year. The amount is based on that
agreement.
3141000 Utility Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility
taxes for unincorporated areas in the amount of 10% on electricity. The City enacted
Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on
historical actual collections for the past three years plus a growth rate of 3.5%.
Proposed Budget 2003/04 Page
3143000 Utility Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on water. The City enacted
Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on
historical collections for the past three fiscal years plus a growth rate of 2.5%.
3144000 Utility Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is
based on actual collections for the past two fiscal years plus a growth rate.
3149000 Unified Communications Tax Effective October 1, 2001, the Unified
Communications Tax replaced municipal utility taxes and franchise fees on all
telecommunication, cable and other communication services. The projection is based on
actual collections for the past fiscal year plus a growth rate.
LICENSES AND PERMITS
3211000 City Occupational Licenses -Pursuant to Chapter 205, Florida Statutes, the City
has adopted an ordinance imposing an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within the City. The
amount budgeted is based on actual collections in the 2002/03 fiscal year.
3221000 Building Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits are issued
for construction, such as plumbing, electrical, structural, mechanical, etc. The fees are set
by City Ordinance. The projection includes no increase over the 2002/03 levels.
3291000 En,qineerin,q Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 2002/03 fiscal year and expectations for next year.
INTERGOVERNMENTAL REVENUES
3344901 Maintenance A,qreement Payment - Funds provided by FDOT to maintain
Medians and Rights of Way along Biscayne Boulevard.
3351200 State Revenue Sharing - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion which
comes from cigarette tax of approximately 63% of the total is deposited to the General
Fund. The remainder is deposited to the Street Maintenance Fund. The amount budgeted
is based on actual collections in the current fiscal year and a 3.5% growth rate.
3351500 Alcoholic Beverage Licenses -Various alcoholic beverage license taxes are
levied on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in
the State. The tax is collected by the State and distributed back to the city. The City's
share is approximately 38% of the proceeds of the tax collected within the City.
Proposed Budget 2003/04 Page 9
3351800 Half Cent Sales Tax - This revenue source represents one half of the revenue
generated by the additional 1% sales tax which is distributed to counties and cities based
on a population formula. The amount budgeted is based on actual collections for the past
two fiscal years and a 3.5% growth rate.
3382000 County Occupational Licenses - All businesses in the City must have an
occupational license from the County in addition to the City to operate a business within
the corporate limits of the County. A portion of the County's revenues are remitted to the
City.
CHARGES FOR SERVICES
3421300 Police Services A,qreement - This amount represents the amount to be paid by
Aventura Mall and the Tauber School for an increased level of services, The amount
represents the cost of the City providing additional officers pursuant to agreement with
both entities.
3425000 Development Review Fees -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such as site
plans and plats. A small decrease is projected over the 2002/03 levels.
3471000 Recreation/Cultural Events - This is the amount paid by City residents to
participate in vadous trips and events sponsored by the City. The revenues are offset by
an expenditure account in the Community Services Department.
3472000 Parks & Recreation Fees - This includes non-resident fees for entering the park
and user fees associated with the various programs at Founders Park.
Summer Recreation - This represents fees charged for particpants in the City's Summer
recreation Program.
Community Center Fees - This represents membership fees and user fees charged for the
various programs provided at the Community Recreation Center.
3499000 Other Charges for Services - Charges for services not otherwise classified,
FINES & FORFEITURES
3511000 County Court Fines -The City receives a portion of the revenues resulting from
traffic enforcement activities within its corporate limits. The projection is based on actual
revenues for the period.
3541000 Code Violation Fines - Revenues in this category are generated when the owner
of property within the corporate limits of the City violates a City code. Projection is based
on historical revenues.
Proposed Budget 2003104 Page 10
MISC. REVENUES
3611000 Interest Earnings - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting revenue for
this line item are the antidpated interest rate and pooled dollars available for investment.
3699000 Miscellaneous Revenues - Any other revenues not otherwise classified.
NON - REVENUE
3999000 Carryover -This amount is derived by a comparison of all of the anticipated
revenues for the current period to all of the anticipated expenditures for the current period.
The excess of revenues over expenditures represents the carryover amount.
3811041 Transfer from Stormwater Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Stormwater Drainage
system of the City.
3811012 Transfer from Transportation Fund - This represents reimbursement to the
General Fund to cover administrative and operating expenses relating to the Street
Maintenance functions.
Proposed Budget 20~3/04 Page 11
CITY
COMMISSION
CITY OF AVENTURA
2003/04
The City Commission is the community's legislative body which acts as the decision-making
entity that establishes policies and ordinances to meet the needs of the community on a
basis. The City Commission is committed to providing the best possible professional
and the delivery of quality service levels that reflect community priorities and
the quality of life for all residents.
100012999 Personal Services $ 38,606 $ 59,378 $ $9,406 $ 29,689 $ 69,593
3000~3999 Contractual Services
4000/4999 Other Charges & Services 2s,000 26,000 28,000 11,884 26,000
500015399 Commodities 3,763 3,382 4,300 2,364 4,300
5400/5499 Other Operating Expenses 18,8oo 21,276 17,600 8,997 17,600
Position No. Position Title 2000/01 2001102 2002~03 2003~04
0301 Mayor
0401 Commissioner
0402 Commissioner
0403 Commissioner
0404 Commissioner
0405 Commissioner
0406 Commissioner
I I
Total
7 7 7 7
Proposed Budget 2003104 Page 12
CITY OF AVENTURA
CITY COMMISSION
2003104
BUDGETARY ACCOUNT SUMMARY
001,4)1 01,511
1210
2101
2401
P ERVIC S
C~llmission Salaries $ 36,667 $ 66,000 $ 06,000 $ 27,000 $ 60,000
FICA 2,728 4,207 4,208 2,104 4,208
Workers Compensation 110 171 108 86 386
403O
O CH
Legisfetlve Expeflses
$ 20,000 $ 26,000$ 20,000 $ 11~84 $
20,000
6101
6200
COMMODITIES
Office Supplies
Other Operating Supplies
1,248 $ 676 $ 1,000 $ 169
2,816 2,707 3,000 2,200
1,300
3,000
6410
6420
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
6,729 $ 0,943 S 8,600 $ 3,197
12,871 15,332 12,000 0,800
6,600
12,000
Proposed Budget 2003/04 Page 13
CITY COMMlaSION
4030
Le,qislative Expense This account represents the $3,500 established per
Commissioner to offset expenses incurred in the performance of their official duties.
5410
Subscriptions & Memberships - The following memberships are included for funding:
National League of Cities
Florida League of Cities
Dade County League of Cities
542O
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
Proposed Budget
Page 14
OFFICE OF THE
CITY MANAGER
CITY OF AVENTURA
2003104
Maintain a City govemment structure that represents the needs of the community and provides
quality services in an efficient, businesslike and professional manner. Responsible for the overall
management of all functions and activities of the City's operations, preparation of annual budget
and 5 year CIP document and ensures the proper implementation of policies and ordinances
adopted by the City Commission. Provides recommendations and solutions to community
concerns. Utilizes customer service focus process to respond to citizen requests.
1000/2999
3000/3999
4000~4999
500015399
540015499
Personal Services 406,364 448,326 447,910 234,517 496,692
Contractual Services 62,1~, 38,093 40,000 16,858 40,000
Other Charges & Services 62,180 42,198 61,260 30,393 63,860
Commodities 4,746 3,604 4,600 1,840 4,600
Other Operating Expenses 6,4~0 8,736 6,600 1,609 6,600
Position No,
Position Title 2000101 2001/02 2002/03 2003/04
0101
0201
0701
0801
0601
City Manager
Secretary to City Manager
Assistant to City Manager
Receptionis'dlnform. Clerk
Capital Projects Manager
I I I 1
I I I 1
I I I 1
I I I 1
I I I I
Total
$ $ 5 6
Proposed Budget 2003104 Page 16
Office of the City Manager
Organization Chart
City Manager
Receptionist/
Proposed Budget 2003/04 Page t6
CiTY OF AVENTURA
2003/04
1. Provide completed reports and recommendations on a timely basis upon which the City
;ommission can make policy decisions.
Prepare and submit budget to the City Commission by July 15th of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5. Interact with community organizations and associations to increase public awareness of City's
vadous programs, facilities and services.
$. Update five year Capital Improvement Program document and submit to the City Commission
by May of each year.
7. Effectively administer the budget priorities and goals established by the City Commission.
8. Continue to host Community Odented Police Bdefings comprised of condominium and business
representatives to interact with Police Department.
9. Coordinate the establishment of the City's Charter School system.
10. Oversee and coordinate capital projects.
11. Issue newsletters and annual report to the public and maintain City Web Pages.
12. Supervise capital budget projects and the implementation of services.
Citizen Requests & Inquires
Commission Requests
Community Meetings Attended
Agenda Back up Items Prepared
No, of Newsletters & Reports Issued
Annual Budget & CIP Prepared
School Budget
Quarterly Progress Reports
Capital Projects Oversight
Capital Projects Completed
Web Page Updates & Revisions
67 120 103 105
32 29 35 35
16 39 39 35
142 136 128 130
5 5 5 5
2 2 2 2
0 0 1 1
4 4 4 4
21 24 21 20
21 24 21 20
14 23 31 35
Proposed Budget 2003/04 Page 17
CITY OF AVENTURA
OFFICE OF THE CRY MANAGER
2003104
BUDGETARY ACCOUNT SUMMARY
001-0501-512
1201
1401
2101
220t
2301
2.401
P S S VI S
Employee Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
317,901 $ 346,947 $
29 0
19,467 20,730
44,293 49,070
22,773 28,624
921 4,949
336,334 $
0
26,663
48,368
36,879
1,679
174,690
142
11,212
26,606
19,463
2,614
368,188
O
27,401
66,816
51,781
2,607
3147
3170
TU R I
School Advisory
Lobbyist Servi*ces
20~739 $
41,396 $ 38,6O3
$
40,000 $
$
16,868 $
4001
4O4O
4041
4101
469O
4701
4710
4819
OTHER CHARGES & SERVICES
Travel & Per Diem $ 3,469 $ 2,669 $ 3,700 $ 1,181 $
Administrative Expenses 31t 160 600 164
Car Allowance 7,200 7,200 7,200 3,600
Conmmnicution Se~rvicea 2,010 697 1,900 t3
R & M - Office 0 160 0
PrinUng & Binding 2,262 1,748 2,200 463
Printing~iewslstter 36,890 29,061 6O,06O 21,686
Web Page Maintenance 1,048 679 6,6O0 3,296
3,800
600
7,200
1,900
2,200
42,000
6101
6120
929O
Office Supplies $ 4,377 $ 2,396 S 3,000 $ 1,444 $
Computer Operating Supplies 319 893 1,100 306
Other Operating Supplies 60 319 000 42
3,000
1,100
6O0
Proposed Budget 2003/04 Page 18
5410
6901
OTHER OPERATING EXPENSES
SubscHptions & Memberships
Contingency
$ 3,100 $
2,350
0
6,522
0
3,800 $
2,300
600
1,260 $
225
34
3,800
2,300
600
Proposed Budget2003104 Page 19
OFFICE OF THE CITY MANAGER
3170
Lobbyist Services - Costs associated with retaining a professional lobbyist to foster the
City's position at the state and county level.
4710
Pdntinq/Newsletter - Represents the cost of printing various documents, informational
newsletters and annual report to the residents.
4815
Web Paqe Maintenance - Costs associated with maintaining and updating the City's
Web Page including placement of agenda package on Web.
5410
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Flodda City & County Manager's Association
International City Management Association
Amedcan Planning Association
Government Finance Officers Association
Amedcan Society of Public Administration
Miscellaneous subscriptions
5420
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management and local
govemment.
Flodda City & County Manager's Association
Intemational City Management Association
Flodda League of Cities
National League of Cities
Proposed Budget 2003104 Page 20
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
2003104
To provide overall financial and support services to the organization which includes accounting,
cash management, purchasing, risk management, information management, financial planning,~
budgetary control and personne functions.
100012999 Personal Services 564,707 637,705 672,253 336,812 603,414
3000/3999 Contractual Services 36,634 33,270 66,600 32,644 68,000
400014999 Other Charges & Services 120,4~0 104,317 t36,820 79,161 t40,020
500015399 Commodities 16,144 20,424 26,000 6,647 26,000
540015499 Other Operating Expenses 21,603 6,909 20,700 1,619 20,700
Pos. No. Position Title 2000101 2001102 2002/03 2003~04
1001 Finance Support Services Dir. 1 I 1
3001 Executive Assistant 1 1 1
1201 Accountant/Bookkeeper
1101 Human Resources Specialist
1101 Human Resources/Risk Mgr. 1 ~ 1
1301 Purchasing Technician 0 0 0
1301 Purchasing Agent ~ ~ 1
1401 Network Administrator I t 1
1402 Network Administrator 1
3201 Customer Service Rep. I o 1
3601 Customer Service Rep. II
7002 WebmasterlCommunications Specialist 0 0 6
7001 Information Systems Manager 1 ~ 1
Total
9 10 10 11
Proposed Budget 2003/04 Page 21
Finance Support Services Department
Organization Chart
Director of
Finance Support
Service~
.Execut~e Assistant
Accounting
Purchasing
Human Resources
Information Management
Customer ServiceI Customer ServioeI
Reprasenlallve ] Repl/Cashler ]
Purchasing Age
Human ResoucesJ Risk~lnf°rmafi°n Systems I~
Manager ~ I Man~er ~
(2) Network
Administrators
~~('f) Webmaster
Proposed Budget 2003/04 Page 22
CITY OF AVENTURA
2003/04
1. Maintain investment practices at 100% of idle funds.
2. Issuance of Comprehensive Annual Financial Report by March 31 of each year.
3. Obtain GFOA Certificate of Achievement.
4. Prepare and update Purchasing Manual.
5. Maintain computer networks to allow for effective sharing of common files, schedules and E
6. Maintain automated purchase requisition/purchase order process to allow data entry by
departments.
7. Process all approved invoices within ten working days.
8. Maintain effective personnel system to allow for timely recruitment and hiring of employees.
9. Implement and maintain a central computer system that serves the information
management needs of all departments.
10. Process bi-weekly payroll and associated reports on a timely and accurate basis.
11. Budgetary reports submitted to City Manager prior to the 20th of next month.
12. Maintain insurance coverage at appropriate levels.
Average Dollar value of investments (in millions) 19.0 15.0 15.0 15.0
Interest Earnings (in thousands) 1.1 316 225 225
Issuance of Annual Financial Report pdor to 3/31 1 1
GFOA Certificate of Achievement Awarded 1 I 1 1
Pumhasing Manual Prepared/Updated 1 1 1 1
% of time computer network operational 99 99 99 99
% of purchase orders issued within 2 days of approval 96 97 97 97
% of Checks Written Within 10 Days of Invoice Date 97 97 97 97
Number of New Hires 24 20 20 20
Number of Work Stations Supported 107 110 120 120
Annual Review of Insurance Coverage 1 1 1 1
Proposed Budge~ 2003104 Page 23
FINANCE SUPPORT SERVICES
2003104
BUDGETARY ACCOUNT SUMMARY
001-1001-513
1881
1401
2101
~01
2301
2401
2601
Employes Salaries
FICA
Pension
Health, Life & Disability
Worker's Cmnpensation
Unemployment
420,561 $ 472,088 $ 606,240 $ 247,128 $ 661,683
2,626 181 3,000 136 2,000
31,1t0 34,837 36,651 17,469 42,969
48,633 64,676 60,688 30,614 75,827
46,647 61,939 48,208 36,983 102,003
4,069 $,~,3 t,$25 3,371 3,932
12,109 7,042 18,000 1,221 16,000
3130
3140
3180
3190
3197
3201
C RA SR
Computer Progran~ner
Background-New Employees
Medical Exams-New Employees
Prof. Services
Risk Management Consultant
Prof. Services - Auditor
9,466 4,088 6,000 180 6,000
0 600 0 600
808 3,220 1,600 1,049 1,600
1,360 7,000 6,000 0 6,000
26.000 2,370 26,000
2O,000 18,962 88A00 29,040 31,000
4001
4041
4101
4688
~01
~10
499O
OTHER CHARGES & SERVICES
Travel & Per Diem
Car Allowance
Communication Services
R&M- Office Equipmest
Printing & Binding
Advertising
Other Current Charges
4,687 $ 4,266
6,000 6,880
3,296 3,438
60,649 61,762
8,300 6,861
47,713 32,190
16,000 $
7,200
3,600
71,888
6,000
36,000
600
284 $
3,880
2,371
63,214
1,,483
17,909
0
16,000
7,200
4,700
71,620
6,000
36,000
$88
6101
6120
6880
Office Supplies
Computer Operating Supplies
Other Operating Supplies
$ 4,426
11,268
46O
6,410
13,488
1,689
7,000
18,000
1,000
4,6~4
2,083
10
7,006
18,000
1,880
PropoesdBudgat2003~4 Page24
~10
$49O
6901
OTHER OPERATING EXPENSES
Subscriptions & Memberships $ 2,889
Conferences & Seminars 3,628
Training 12,086
Contingency 3,000
2,992
1,991
1,880
46
3,500 $
6,200
10,000
1,000
1,015
490
105
0
3,600
6,200
10,000
Proposed Budget 2003/04 Page 26
FINANCE SUPPORT SERVICES
1401
Overtime - Represents the amounts paid employees for hours worked beyond the
normal work week during periods of unusually high activity in the Department.
Amount is based on current usage levels.
2501
Unemployment Compensation - Represents reimbursement to the state for
unemployment compensation claims for all Departments.
3130
Computer Pro,qrammer - Represents costs of modifications to existing computer
programs to enhance capabilities.
3140
BackRround New Employees - Provides funding for new employee background
checks.
3180
Medical Exams .New Employees - Provides funding for drug tests, physical exams
and other required tests for new employees.
3190
Other Professional Services - Includes amounts paid to temporary employment
agencies during major vacancies or unpaid leave of absence by employees. Also,
we anticipate using some temporary employees to assist with fixed assets
accounting in preparation of GASB 34.
3201
Professional Services Auditor - Represents the estimated cost of an audit firm
performing the City's year end financial audit. Includes the cost of single audit and
possible change in auditors pursuant to RFP.
4001
Travel & Per Diem-Costs of employees attending conference and seminars in order
to stay current in their field.
International GFOA or FICPA Conference Fla Govt or other purchasing related
Florida GFOA (2 employees) IPMA or other Personnel Related
Computer related courses for certification Seminars for other Personnel
4101
Communication Services -Includes telephone, nextel and pager services for
department personnel.
4650
R & M Office Equipment - Includes maintenance and support of the IBM AS 400 and
software and equipment purchased from HTE as well as other major hardware
maintenance paid directly to IBM or other vendors.
4910
Advertisin.q - Includes the costs of advertising for all employment positions in all
Departments, notices of bids and RFPs.
Proposed Budget 2003104 Page 26
512O
5410
5420
545O
Computer Operating Supplies - Includes the cost of minor supplies and software
to maintain existing systems and to upgrade to most current versions of software
and operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Other
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Government Finance Officer Association
Florida Government Finance Officer Association(2)
Dade/Broward Government Finance Officer Association
Florida Institute of CPA's
International Personnel Manager Association
Florida Personnel Managers Association
Florida Government Purchasing Association
Information Systems Memberships
Miscellaneous subscriptions
Conferences & .Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local government
finance/purchasing/information systems and personnel as follows:
International GFOA or FICPA Conference
Florida GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
Training - Ongoing training for all personnel in the department.
Proposed Budget 2003104 Page 27
LEGAL
CITY OF AVENTURA
2003~04
To provide legal support and advice to the City Commission, City Manager, Department
Directors and advisory boards on a ega ssues affect ng the C ty.
1000/2999 Personal Services
300013999 Contractual Services
400014999 Other Charges & Services
500015399 Commodities
5400/5499 Other Operating Expenses
$ $ $ $
237,330 239,220 193,000 70,t17
84,069 15,000
$
223,000
10,000
Proposed Budget 2003/04 Page 28
CITY OF AVENTURA
2003104
1. Ensure that the various rules, laws and requirements of state, local and federal
governments are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
1. Positive compliance with all rules and regulations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Proposed Budget 2003/04 Page 29
CITY OF AVENTURA
LEGAL
2003/04
BUDGETARY ACCOUNT SUMMARY
001-0601-$14
3120
33Ol
CONTRACTUAL SERVICES
Prof. Set. ices - Legal
Court Costs & Fees
233,107 $ 236,243 $ 190,000
4,223 3,976 3,000
76,117
0
220,000
3,000
6901
OTHER OPERATING EXPENSES
Co~ingency
84,669 $ 16,000 $
t0,000
Proposed Budget 2003/04 Page 30
LEGAL
312O
Professional Services Le,qal - Represents the estimated cost of maintaining the
contracted City Attorney arrangement with the firm of Weiss Serota Helfman
Pastoriza & Guedes and Leibowitz & Associates, P.A. to perform legal services
required by the City Commission and City Manager. The amount includes an
increase in the hourly rate to $175. This represents the first increase in 7 years.
Proposed Budget 2003/04 Page ;31
CITY CLERK'S
OFFICE
CITY OF AVENTURA
2003~04
To record and maintain an accurate record of the official actions of the City Commission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required
meetings, effect legal advertising, and respond to public records requests. Implement and
maintain records management program. Administer publication and supplement of City Code
Book. Maintain custody of City Seal and all City records. Schedule Code Enforcement
Hearings and provide administrative support to Special Master. Provide clerical support to the
City Commission. Assist City Manager's Office with special projects.
CODE
1000/2999 Personal Services
3000~3999 Contractual Services
4000~4999 Other Charges & Services
5000~5399 Commodities
5400/5499 Other Opera'ting Expenses
122,147 $ 133,438 $ 127,977 $ 67,000 $ 151,619
88,669 99,968 83,600 36,944 69,400
6,020 3,163 4,400 1,970 4,400
2,562 2,864 3,900 1,242 3,300
Pos. No. Position Title
0501 City Clerk
3101 Clerk Typist/Imaging Tech.
2000101 2001102 2002/03 2003104
I I I 1
I I I I
To~l
2 2 2 2
Proposed Budget 2003/04
Page 32
City Clerk's Office
Organization Chart
I C
ity Clerk ~
Clerk Typist/Imaging
Proposed Budget 2003/04 Page 33
CITY OF AVENTURA
2003104
11. To maintain accurate minutes of the proceedings of the City Commission, Advisory
Boards and other Committees of the City.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderl)
management, maintenance, retention, imaging and destruction of said records.
4. To provide clerical support to the City Commissioners, including mail, correspndance
travel and conference registration, preparation of proclamations, certificates and welcom(
letters to new residents.
5. To administer the publication, maintenance and distribution of the Code Book,
supplements and indexing of minutes.
6. Conduct municipal elections in accordance with city, county and state law.
7. To establish and coordinate the City's records management program in compliance with
state laws.
8. To effect legal advertising to fulfill statutory requirements of local and state law.
9. To prepare and provide for distribution of agenda packages to Commission, staff, citizens
and provide for placement of same on the City's website and prepare and distribute recaps of
Commission meetings.
10. To schedule Code Enforcement Hearings and provide administrative support to Special
Master.
11. To fulfill information and public records requests within 72 hours.
No. of Sets of Minutes Prepared 54 54 55 55
No. of Public Notices Prepared 41 43 55 50
No. of Legal Advertisements Published 34 33 40 40
No. of Ordinances Drafted 4 6 6 6
No. of Resolutions Drafted 28 28 25 25
No. of Lien Requests Responded To 592 890 650 650
No. of Welcome Letters Prepared 462 601 600 600
No. of Agenda Packages Prepared/Distributed 38 44 30 30
No. of Agenda Recaps Prepared//Distributed 11 11 11 11
No. of Code Enforcement Hearings Scheduled 49 10 10 10
Proposed Budge~ 2003~4
Page 34
CITY OF AVENTURA
CITY CLERK'S OFFICE
2003104
BUDGETARY ACCOUNT SUMMARY
001-0801-519
120t
1401
2101
2201
2301
2401
PRO S
Employee Salaries
Overtime
FICA
Pension
Health, Lite & Disability
Worker's Compensation
$ 96,039 $ 100,640$ 100,375 $ 61,370
200
7,320 8,264 7,870 4,038
10,039 11,677 11,419 0,342
0,944 7,623 8,003 4,820
300 334 001 163
114,858
0,787
16,600
11,000
864
4001
4041
4701
473O
4740
4760
4916
4011
OTHER CHARGES & SERVICES
Travel & Per Diem
Car Allowance
Printing & Binding
Records Raten~ion
Ordinance Codification
Indexing Minutes
Election Expenses
Legal Advertising
3,670 $ 2,774 $ 4,299 $ 1,642
2,400 2,400 2,400 1,200
1,0t5 1,169 3,000 1,760
0 O 0,000 1,278
4,007 8,367 3,699 2,270
2,641 0 0 0
3O,996 0 26,000 23,322
36,121 90,259 40,000 0,078
4,500
2,4O0
3,600
0,000
4,000
0
0
6101
5120
6299
Office Supplies
Computer Operating Supplies
Other Olxh'atlng Supplies
3,088 3,073 3,000 1,090 3,0QQ
794 0 000 347 600
238 90 800 33 800
6410
6420
5460
6901
OTHER OPERATING EXPENSES
SubscriptJofls & Momberships
Conterencee & Seminars
Training
Contingency
727 $ 960
1,836 1,619
0 200
0 0
1,300 $
2,000
~oo
100
200 $
082
0
0
1,300
2,000
0
0
Proposed Budge~ 2003~4 Page 36
4001
473O
4740
4911
5410
CITY CLERK
Travel & Per Diem - Provides for attendance at the International
Institute of Municipal Clerks Conferences, Florida Association of City
Clerks Conference and Training Institute, Florida and National League
of Cities Conferences.
Records Retention - Costs associated with imaging of records to
maintain records management program.
Ordinance Codification - Costs associated with the official codification of
City Ordinances.
Le.qal Advertisin,q - Costs incurred to satisfy legal requirements of State
Statutes, County and City Code.
Subscription & Memberships This line item is used to
memberships with professional organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Miami-Dade County Municipal Clerks Association
Newspapers
Florida State Statutes
fund
Proposed Budget 2003/04 Page 36
'0' of E~cce
PUBLIC SAFETY
CITY OF AVENTURA
2003104
To provide a professional, full service, community oriented Police Department. Respond to all
calls for service in a timely and professional manner. Ensure that all crimes are thoroughly
investigated and those who are arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, crime prevention and
c~ualit¥ of life issues.
100012999 Personal Services $ 6,123,374 $ 6,714,636 $ 6,603,673 $ 3,113,677 $ 7,442,007
300013999 Contractual Services 34,070 27,123 79,500 14,408 101,600
400014999 Other Charges & Services 032,1Sl 441,677 498,000 240,578 507,500
5000~5399 Commodities 203,026 285,232 203,244 149,213 278,244
5400/5499 Other Operating Expenses 39,311 39,896 41,000 22,220 46,000
Pos. No. Position Title 2000101 2001102 2002/03 2003/04
0901 Police Chief 1
3002 Executive Assistant I I I 1
2501 Deputy Chief of Police I t ~ 1
2201-2203 Captains o 3 3 3
2201-2203 Lieutenants 3 o o o
2601 Commander I t I 1
2301-2308 Sergeant
2001-2056 Police Officers
2901-2902 Crime Scene Tech 2 2 2 2
2801-2807 Police Service Aides 7 7 7 7
2101-2104 Detectives 4 4 4 4
6201 Crime Prev Specialist
3301 Corn Poi/Crime Prey Off o 0 0 o
6301 Records Supervisor 1 1 1 1
6901-6902 Records Clerk I 2 2 2
6501 Clerk/Data Entry
3701 Crime Analyst
Proposed Budget 2003~4 Page 37
3501 Dispatch Supervisor
2701-2710 Dispatcher
3401-3404 Administrative Asst.
6401 Victim Advocate
7501 Fleet Manager/Quartermaster
Total
I I I 1
10 10 10 10
3 4 4 4
I t I 1
I 1 I I
107 108 108
City of Aventura Police Department
Fiscal Year 2003 - 2004
Deput/Chief of
Police
Admin. Ser~ce~
10
1 Records Sapen, isor
Uniform Services
1 Capta~
6 Patti ~e~geam
33 Pat~
1 Mail
9 Ma~ Officers
3 ~CU Q~em
7 PSA's
Special Services
I Comm. Pa~olCorpo~
4 Traffic Officers
3 Comm, Patrol Q~cers
1 Cdrr~ Prevendon Spe~aist
2 ^dmZ. As~stant
1 Ma~e Patrol
1 School Re~Lvce Olficer
Investigative Services
1 Cal~ain
4 Oetecf~s
2 Crime Sce~ Technlciar, s
1 VOCA
Proposed Budget 2003/04 Page 38
CITY OF AVENTURA
2003104
11. Improve traffic management through enforcement, engineering and maintaining a liaison
with FDOT and Miami-Dade County. Implement video monitoring at key intersections
throughout the City.
2. Conduct staff inspections and prepare for reaccreditation. Review Procedural Directives,
place documentation of compliance to file and keep current all required reports and
inspections
3. Complete Phase II of the 800 MHz police radio system. Begin study for implementing E911
system for the City.
4. Explore adding other police agencies to the radio system and continue joint programs that
were previously put in place (i.e. the radio project, SWAT & prisoner transport).
5. Expand Emergency Management and continue participating in Homeland Security planning,
training and intelligence. Create CERT teams and disaster training for high rise buildings
6. Conduct customer service surveys of residents, businesses and victims of crimes.
7. Improve efficiencies on all court related activities. Implement electronic subpoena system
and upgrade pre-file conferencing system to a PC based system.
8. Hire necessary personnel and staff all positions to maintain service levels and provide
greater visibility. '
9. Maintain an ongoing partnership with the community through Crime Prevention and
Community Policing. Work with residents, businesses, organizations and associations to solve
problems.
10. Participate in community programs and community involvement activities. Conduct
community presentations with an emphaSis on safety for children and senior citizens.
11. Provide two full time School Resource Officers for the Charter School and Tauber School.
Man-hours Assigned to traffic flow Issues 7800 7280 8320 8320
Progress Toward National Reaccreditation 35% 70% 100% 40%
Personnel Hired 13 14 15 12
Progress Toward Radio System 75% 80% 100% 100%
Manhours Assigned to Community Policing 8320 8320 6240 6240
Progress Toward Emergency Management Programs 75% 100% 100% 100%
Community Programs 37 25 10 12
Community Presentations 63 56 50 50
Community Involvement Activities 36 26 24 24
Manhdurs Assigned to School Resources N/A N/A 2080 4160
Calls for Service 20924 21987 20000 22000
Arrests 2306 2586 2000 2000
Accidents
Traffic Citations
Parking Citations Issued
Part I Crimes Reported
Customer Service Surveys
1885
5581
1114
3101
1000
1749
11028
1444
2644
8OO
1800
10000
1200
3000
800
1800
10000
1200
3000
8O0
Proposed Budget 2003/04 Page 40
CITY OF AVENTURA
PUBMC SAFETY
2003104
BUDGETARY ACCOUNT SUMMARY
001-2001-521
1201 Employee Solaries $ 3,417,060 S 3,606,394 $ 4,323,037 $ 2,807,448 $ 4,?00,718
1390 Court Time 2~,~31 37,616 42,800 14,14~ 48,000
1401 Overtime 337,473 280,860 300,000 160,334 300,000
1410 Hotiday Pay 70,341 78,344 76,000 00,012 70,000
1501 Police Incentive Pay 40,437 4~,220 00,000 24,107 60,000
2101 FICA 290,136 340,321 334,403 184,184 363,839
2201 PeflsJofl 400,083 430,210 600,633 247,188 630,862
2201 Health, Life & ~ 371,721 030,281 606,410 320,688 866,466
2401 Wo~er's Compensmlon 146,387 196,286 373,181 03,378 411,431
3180 Medical Exams $ 170 $ 430 $ 2,800 $ 3,866 $ 2,500
34~1 Crossing Gum'ds 2,044 2,000
3192 Prof. Services 34,800 26,088 76,000 10,542 07,000
4001 Travel & Per Diem $ 20,608 $ 46,867 S 20,000 $ 16,761 $ 20,000
4o40 Administrative Expenses 7,629 8,688 0,000 2A~1 $,800
4042 RecFuiting & Hirit~j Expense 13,2,14 6,868 7,000 2,700 7,500
4043 CALEA Accreditation 060 4,906 20,004 20,867 16,000
4000 Investigative Expense 3,742 10,283 10,000 6,700 10,000
4101 Communication Ser3flces 83,918 74,181 80,000 29,012 80,000
4201 Postage 6,694 6,099 6,000 2,677 0,000
4301 Utilities 10,436 2,628 3,S00 709 0
4401 Office Space Lease 67,338 0 0 0
4420 Leased Equipment 00,317 83,033 87,000 39,890 87,800
4440 Copy Machine Costs 2,137 8,500 0 8,600
4610 R&M- Vehicles 01398 117~28 100,000 00,671 110,000
4620 R&M-Su#ding 4,702 0 0 0 0
4644 R&M- Equipment 07,821 37,098 87,000 43,614 06,000
4600 R&U. Office Equipment 47,168 30,661 00,00~ $,492 66,000
4701 Printing & Binding 14~03 7~$7 1~00 1,811 1~00
Proposed Budget 2003/04 Page 41
0t01
6115
6120
0220
6240
6246
6266
6270
6200
COMMODITIES
Office Supplies
Byrne Grant Match
Computer Operating Supplies
Gas & Oil
Uniforms
Uniform Allowance
Photography
Ammunition
Operating Supplies
23,526 $ 26,896 $ 10,900 $ 13,333
0 0 10,744 7,923
6,666 26,605 10,900 6,161
102,684 76,790 70,900 47,929
36,,446 4t,027 40,000 12,940
24,376 28,200 26,000 12,926
0,864 7,447 7,500 1,388
4,024 10,081 8,000 7,317
86,242 72,202 60,000 40,290
10,000
10,744
10,000
90,040
40,000
36,000
7,600
10,000
60,000
6410
6420
640O
6901
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
$ 2,800
4,410
31,676
42O
3,863 $ 3,600 $ 2,366 $ 3,600
7,226 16,600 4,606 10,500
25,787 20,000 14,109 30,000
3,020 2,000 1,140 2,900
Proposed Budget 2003/04 Page 42
PUBUC SAFETY
1390 Court Time - This line item is used to fund overtime and standby court time.
1401 Overtime - This request reflects anticipated expenditures based on activity and
manpower requirements over and above normal hours in a work week. The
expenditures from this account fund anticipated and unanticipated events such as major
criminal investigations, natural and manmade disasters, holiday details, homeland
security and various dignitary details.
1410 Holiday Pay - This request reflects estimated costs with funding holiday pay for shift
employees.
1501 Police Incentive Pay - This is mandated by the State for rewarding sworn personnel who
have obtained additional education.
3180 Medical Exams - All police officers are required to have a physical exam prior to
employment.
3192 Professional Services - Costs associated with outsourcing the administration of off duty
details for the department and document imaging.
4043 CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission Accreditation of Law Enforcement Agencies.
4042 Recruiting & Hirin,q Expenses - Funds have been allocated to assist the Department
with recruitment of personnel and pay for psychological screening.
4050 Investi,qative Expenses - Costs associated with the Detective Bureau to complete
complex criminal investigations.
4101 Communication Services - Costs for pagers, mobile phones, cellular lines for data
transmission, automated vehicle Iocator, computer system communications and other
communication devices.
4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles.
4610 R&M Vehicles - Covers costs associated with the repair and maintenance of department
vehicles. Costs include preventative maintenance, damage repair and replacement of
worn and/or broken parts not covered under warranty.
4645 R&M Equipment Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911 system, computers, DDSI,
dictaphone and other equipment.
Proposed Budget 2003/04 Page 43
4650 R&M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
4701
Printing - This account covers the cost of printing of materials for the police department
used in official police or city business. Items in this account include business cards,
domestic violence pamphlets and letterhead.
5245 Uniforms - This account is used for the initial issuance of all uniforms and accessories
worn by both police and civilian personnel of the Police Department.
5245
Uniform Allowance - Each employee required to wear a uniform receives $300.00 for
uniform maintenance and cleaning. This account is paid out 50% in October and 50%
in April each fiscal year.
5266 Photo.qraphy - Funds from this account are used to purchase film or related supplies
and film developing for crime scene or other department related photos.
5270 Ammunition. - Funds from this account pay for duty and training ammo for police officer
use.
5290 Operating Supplies - Funds from this account are used for the purchase of supplies and
items needed for the daily operation of the police department.
5410
Subscriptions & Memberships - Costs associated with this line item are subscriptions to
professional journals, training materials used to update employees on changing laws
and procedures within their activity, and membership in professional and regional law
enforcement organizations.
International Association of Chiefs Dade Chiefs of Police Association
Florida Police Chiefs Association FBI National Academy Associates
5420 Conferences & Seminars - Funding for this purpose is essential to keep informed of
changing laws and updates in the field of law enforcement.
5450 Training - Costs associated with this account are related to maintain state standards
Proposed Budget 2003104 Page 44
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
2003~04
This Department is responsible for the City's planning, development review, zoning, building
permitting and inspections, code and ordinance enforcement, economic development functions
and the issuance of occupational licenses. The Department strives to provide efficient and
profess ona "one stop" customer serv ce at a centralized location.
100012999
300013999
4000~4999
500015399
540015499
Personal Services $ 537,622 $ 517,871 $ 639,651 $ 234,643 $ 639,661
Contractual Services 1,607,1tl 1,906,019 726,000 449,162 740,000
Other Charges & Services 38,197 41,962 86,000 16,791 9o,ooo
Commodities t3,426 8,020 19,600 4,243 19,600
Other Operating Expenses 8.661 8,747 13,400 968 13A00
Pos. No.
Position Title 2000101 2001/02 2002/03 2003104
4001
4001
4101-4102
4301
4302-4303
3003
3003
4201
32O2-3203
3601-3602
Community Development Dir.
Planning Director
Code Compliance Officer
Senior Planner
Assistant Planner
Secretary
Executive Assistant
Building Director/Official
Customer Service Rep I
Customer Service Rep II
I I I 0
0 0 0 t
2 2 2 2
I I 1 0
1 I I 2
o 0 o 1
I t 1 0
I I 1 1
3 3 3 2
I 2 2 2
Total
11 12 12 11
Proposed Budget 2003/04 Page
Inspections &
Permitting
Code
Enforcement
Occupational
Licenses
Community Development Department
Organization Chart
Building Division
Planning Division
Building Dimctor/Olficial
Contractual Building
Inspection Services
(2) Customer Service
Rep II
(2) Customer Service
Reps I
Customer Service
Rep II
(2) Assistant Plannen
Proposed Budget 2003/04 Page 48
CITY OF AVENTURA
2003104
1. Provide customer focus technical assistance to the community.
2. Maintain a privatized Building Division.
3. Explore the feasibility of incorporating citizen involvement into Code Compliance.
4. Provide efficient issuance and maximize collection of Occupational Licenses.
5. Provide an up-to-date listing of existing businesses in the City.
Provide staff support for land development and variance applications and requests.
7. Provide technical procedure manuals for all divisions of the department.
8. Provide building inspections within 24 hours of the request.
9. Complete non-complex building plan review within 10 day.
No. of Occupational Licenses Issued 2195 2738 2515
No. of Code Notice of Violations Issued 672 317 300
No. of Special Master Hearings 41 7 27
No. of Building Permits Issued 5290 3397 3500
No. of Building Inspections Performed 19029 17365 11000
No. of Land Development Petitions Processed 46 47 30
No. of Variance Requests Processed 13 9 15
No. of Site Plans Reviewed 14 17 8
% of Inspections Performed 24 Hrs, of Request 98 98 98
% of all Plan Review Conducted Within 10 Days 94 90 93
26O0
310
3O
3100
10000
3O
15
5
98
94
COMMUNITY DEVELOPMENT
2003104
BUDGETARY ACCOUNT SUMMARY
001-4001-524
1201
1401
2101
2201
2301
2401
PE S ICES
Employee Salaries
Overtime
FICA
Pension
Health, Life 8, Disability
Worker's Compensation
392,613 $ 399,607 $ 462,604 $ 140,013 $ 420,749
7,869 10,141 3,000 1,179 3,000
29,981 28,348 33,649 12,099 32,187
46,800 42,664 64,312 19,754 69,801
8t,t81 60,868 8t,130 38,022 102,188
10,498 9,352 14,963 6,479 16,379
3101
3190
T C U
Building InspentJonsServices
ProLServicee
$ 1,640,622 $ 1,861,142 $ 700,000
66,989 44,876 26,000
$ 423,484 $ 716,000
26,668 26,000
4001
4041
4101
,443O
4610
4646
4701
473O
0 lC
Travel & Per Diem $ 3,631 $ 3,763 $ 7,000
Car Allowance 3,000 1,750 3,000
Communication Services 4,119 4,463 4,600
Lease Equipment 0 O 1,600
R&M- Vehiclce 2~A6 3,03O 3,000
R&M- Equipment ~4 0 1,000
Printing 19,110 14,212 10,000
Records Retention 6,831 14,768 60,000
$ 8O $ 7,OOO
1,900 3,000
1,617 4,600
0 t,600
906 3,000
0 1,000
1,331 10,000
10,798 60,3O0
6101
0120
6220
924O
0290
Ofllce Supplies $ 6,986 $ 4,967
Computer Operating Supplies 2,499 343
Gas & Oil 2,304 1,748
Uniforms 1,343 903
Other Operating Supplies 299 68
0,000 $ 2,061 $ 6,000
9,900 330 9,900
3,000 907 3,000
1,600 100 1,900
3,900 1,201
Proposed Budget 2003/04 Page 48
0410
642o
~400
$901
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Serrdnars
Training
Contingency
2,906 $
2,871
2,806
68
2,668 $
4,843
164
1,182
4,000
3,400
4,000
2,000
239
0
4,000
3,400
4,000
2,000
Proposed Budget 2003104 Page 49
COMMUNITY DEVELOPMENT
3101
Buildin,q Inspection Services - Estimated costs associated with private firm to
perform building inspection services.
3190
Professional Services - Costs associated with obtaining professional planning
consulting services for special projects.
4730 Records Retention - Estimated costs for imaging building permit records.
5240
Uniforms - This includes uniform rental and work shoes for the Chief Building
Official and Code Compliance Officers.
5410
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
American Planning Association
Florida Planning Association
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
5420
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforcement.
Proposed Budget 2003104 Page $0
~~~ --of ~E:cce ~~
COMMUNITY
SERVICES
CITY OF AVENTURA
2003104
This department is responsible for the maintenance of roads, public areas and facilities,
beautification projects, recreation and community cultural activities, special events
programming, implementation of mass transit programs and park development. The department
is organized to provide public works maintenance, transportation and recreation services on
quality basis.
100012999 Personal Services
3000~3999 Contractual Services
4000~4999 Other Charges & Services
5000~5399 Commodities
540015499 Other Operating Expenses
606~21 $ 672,304 $ 668,796 $ 303,467 $ 662,786
%960,126 2,189,380 2,319,000 1,028,386 2,447,000
623,879 816,806 606,780 369,470 678,630
18.798 18,546 18,000 10,667 27,000
4,273 3,198 7,260 4,373 8,500
Pos. No, Position Title
5001
3004
5101
5101
5201
5201
5401
5403
5301
5601
5601
Director of Community Services
Executive Assistant
Public Works Superintendent
Public Works Operations Manager
Cultural/Recreation Services Supt.
Parks and Recreation Services SupL
Maintenance Worker
Maintenance Worker P/T
Engineer TechlCAD Operator
Park Supervisor
Tennis Pro/Park Supervisor
5701-5706 Park Attendant (P/T)
5801 Park Attendant (F/T}
5707-571(] Senior CounsJers (Seaonal P/T)
5711-5718 Junior Counslers (Seaonal P/T)
7301 Maintenance Technician
7701 Facilities Manager
7201 Security Guard/Info Officer
Total
2000101 2001/02 2002/03 2003~04
I I I 1
I I I 1
o o o o
I I 1
o o o o
I I I 1
I I I 1
I I o o
1 I I 1
I I I 1
0 0 0 0
6 6 6 6
I 1 I 1
0 0 0 4
0 0 0 8
I I 0 0
0 0 I 1
1 I I 1
17 17 16 28
Proposed Budget 2003/04 Page 61
Community Services Department
Organi:mtion Chart
Dimotor of
Community
Consulting Landscape
Engineer ~rohiteot
I I I
Cold, actor Rec, Pro,rams
Executive
Assistant
Parks and I~crMt~on Cultural Arts Programs
Specbl Events Summer
Pu blio Works
Operations
Manager
Total:
Conlractual
Arts Consultant
Parks
Recmatic,
Services Sup~.
, I
Park SupIn~sor
P/T (6)
Prr (4)
P/m (8)
Proposed Budget 2003~4 Page 62
CITY OF AVENTURA
2003/04
1. Provide accurate and quick responses to resident complaints and concerns.
2. Work with Community Services Advisory Board to provide quality programs and services.
3. Implement approved operating and CIP Budget.
4. Continue Tree City USA Status.
5. Continue stormwater drainage projects.
6. Expand ridership on City-wide shuttle bus service and implement service enhancements.
7. Continue to coordinate efforts with Police Department to improve traffic signage and
signalization.
8. Implement a facility management program to supervise contractual maintenance services.
9. Expand recreation and cultural programming to residents.
10. Expand automated registration software.
11. Attain 100% NYSCA Certification of all youth sports coaches.
12. Establish rotating arts exhibits at the Community Recreation Center.
13. Expand programming and increase attendance at the Community Recreation Center.
14. Expand special events programming.
15. Implement summer recreation program.
Resident complaints & concerns cleared.
Advisory Board Meetings attended.
ClP projects completed.
Tree City re-certification,
Drainage projects completed.
Shuttle bus fidership
Linear feet of pavement repair/markings.
Establishment of maintenance manual.
Number of programs offered.
Number of online/telephone registrations
Number of coaches certified.
Number of rotating art exhibits held.
Number of Comm. Center memberships.
Community Center attendance figures
Number of special events held.
Number of summer recreation participants
30 20 30 40
12 12 12 12
5 4 4 6
I 1 1 1
3 3 3 2
77,000 80,000 84,000 90,000
2,500 2,000 2,500 2,500
n/a n/a n/a 1
12 14 16 18
n/a 150 500 500
n/a n/a n/a 50
n/a n/a 2 4
n/a n/a 1,200 2,000
n/a n/a 16,100 30,000
12 12 12 14
n/a n/a n/a 150
Page 63
CITY OF AVENTURA
COMMUNrFY SERVICES
2003/04
BUDGETARY ACCOUNT SUMMARY
001-5001-539
1201
1401
2tol
2201
2301
24Ol
Employes Salaries $ 383,880 $ 434,882 $ 409,017 $ 221,488 $ 465,0t4
Overtime 9,789 4,19~ 4,000 6,802 4,600
FICA 29,723 22,744 31,080 18,643 38,819
Pension 89,978 44,165 43,641 24,t08 82,297
Health, Life & Disability 33,109 44,664 49,823 28,551 77,330
Workers compensation 9,007 11,860 24,365 8,880 27,42O
3110
3111
3112
3113
3180
3166
34~0
34~1
3462
3468
3460
CTU VICES
Prof. Services - Engineering $ 98,239 $ 160,987 $ 88,000
WASA Billing 0 13,980 1O,O00
Prof. Services - Community Center 189,000
Prof. Services - Comm. Cen. Instructors 38,000
Prof. Services -landscape Arch. 26,432 8,444 18,000
Cultural Center Feasibility Study 9,724 0 0
Lends/Tren Melnt. Svcs-Strests 1,009,000 t,413,880 1,400,000
Besutiflcntion/Slgnage 38,468 63,718 98,000
LandscFrrae Maint Svc-Parks 141,403 t30,000 130,000
Transportation Services 271,816 304,082 300,000
Streat Maintenence/Drelnage 387,$78 106,300 100,30Q
74,678 $ 86,000
0 10,000
42,982 195,000
1,014 24,000
2,386 16,000
0 O
661,788 1,560,000
47,896 66,000
0 130,000
139,388 283,0Q0
86,286 t00,000
OTHER CHARGES & SERVICES
4001 Travel & Per Diem $ 2,568 $ 1,346 $ 2,000
4101 Cmranunication Services 0,030 9,436 8,000
4301 Utilities-Electric 6,787 14,176 9,000
4311 Utlltiies-Strest Ughting 101,243 t07,394 96,000
4320 Utlllties-Wster 149,070 2M,898 146,000
4420 Lease 4,712 8,664 8,280
4610 R&M- Vehicles 6,682 6,633 8,000
4620 R&M- Buildings 10,426 4,078 36,000
4646 R&M- Equipment 7,877 81 1,000
4872 R&M-Parks 40,264 34,111 30,000
4691 R&M- Streets 64,702 86,034 4~,000
4701 Printing & Binding 6,609 11,679 10,000
Proposed Budget 2003/04 Page 64
$ 648 $ 2,760
4,786 0,000
0 9,300
62,493 100,000
123,294 186,000
3,878 6,280
1,678 8,000
16,734 48,00Q
0 lA00
11,803 32,600
46,438 66,000
16,361 36,000
4850 Special Events
486t Cultural/Recreation Programs
4862 Foun,~ers Day Activities
4854 Summer Recreation
145,477
69,768
o
109,641
76,393
86,467
0
70,000
~,000
0
0
15,686
t6,634
61,447
0
88,000
76,000
65,000
15,000
COMMODITIES
6t01 Office Supplies
6120 Computer Operating Supplies
6220 Gas & Oil
0240 Uniforms
5290 Other Operating Supplies
4,696 $
1,063
3,552
8,389
1,198
3,278 $
2,480
9,612
2,716
461
4,000 $
1,000
3,500
7,600
2,000
1,869 $
3,765
54O
4,179
214
4,0OO
7,000
6,000
8,000
2,000
OTHER OPERATING EXPENSES
6410 Subscriptions & Memberships
6420 Conferences & Seminars
6450 Training
6901 Contingency
1,266 $
1,908
1,087
12
$96 $
619
1,940
138
1,600 $
2,260
2,000
1,600
666 $
884
2,000
024
2,000
2,750
2,260
1,500
Proposed Budget 2003/04 Page 66
COMMUNITY SERVICES
3110
Professional Services En,qineerin,q - Provides funding for professional engineering
consulting services to assist the Department in the areas of road maintenance and
design, traffic assessment, roadway acceptance, drainage, utilities, public works
permits, development review requirements, and other special projects.
3111
WASA Billing - Costs associated with contracting with the County to collect stormwater
utility fees.
3112
Professional Services Community Recreation Center - Costs associated with operating
the Community Recreation Center on an outsourced basis.
3150
Professional Services Landscape Architect - Provides funding for professional
landscape architect consulting services to assist the Department with developing
maintenance specifications and developing landscape plans.
345O
Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways, and medians.
3451
Beautification/Si,qna.qe - establishes funding for signage and beautification projects to
enhance the aesthetics of the City and foster community pride. Includes replacement
flags, signage and banners and associated banner arms and hardware as well as
additional banners for Yacht Club Way, NE 188 Street and costs associated with the
FEC Lease.
3452
Landscape/Tree Maintenance Services - Parks - Provides funding for contracting
maintenance services for Aventura Founders Park. Services include: grounds
maintenance; tree maintenance; athletic field maintenance.
3455
Transportation Services - Funding level includes providing three mini-bus public
transit routes on a six day expanded operating schedule on a contractual basis with
the private sector as well as printing costs for new timetables. Transit system links
the residential areas to community, retail and medical establishments, as well as
linking to Miami-Dade Transit routes.
3460
Street Maintenance/Draina,qe Provides for estimated costs associated with
contracting for street, sidewalk, and drainage maintenance services including street
sweeping, asphalt repair and striping, decorative street light maintenance, canine
waste dispensers, sidewalk repairs, and unanticipated expenses.
4311
Utilities Street Lighting - Provides funding for services associated with street lighting in
various areas of the City.
4320 Utilities Water - Provides funding for purchasing water for irrigating the medians,
swales and right of ways in the City.
Proposed Budget 2003/04 Page 66
4620
R&M Buildings - Provides for funding the necessary building maintenance services to
the Community Recreation Center: air conditioning maintenance contract; pest control;
safety inspections; fire alarm system monitoring and maintenance; roof inspections;
plumbing and electrical repairs; janitorial services; security system monitoring and
maintenance, and holiday lighting.
4672
R&M Parks - Provides funding for repair and maintenance of park amenities and
equipment, as well as contractual janitorial services for restrooms and office.
4691
_R & M Streets- Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage.
4850
Special Events - This figure represents funding for events related to community wide,
annual events to enhance civic pride and improve the quality of life for the residents:
Arts and Craft Festival, Founders Day, July 4th, Veterans Day, Arbor Day, 3 outdoor
concerts. Winter Wonderland, Halloween and other major special events.
4851
Cultural & Recreation Pro,qrams - Provide for costs associated with establishing a wide
variety of cultural and recreation programming such as trips and tours to local venues,
recreation programs, youth athletics, and a rotating art exhibit October through May.
4852
Founders Day Activities - Provides for funding direct mail, activities, games and
entertainment for Founders Day and concert.
5410
Subscriptions & Memberships - Provides for funding memberships in the American
Public Works Association and the Florida and National Recreation and Parks
Association for staff.
5420
Conferences & Seminars - Provides for funding for attending the following
conferences: American Public Works Association, Florida Recreation and Parks
Association, National Recreation and Parks Association, NYSCA ,customer service
training, and local seminars.
Proposed Budget 2003104 Page 57
NON
DEPARTMENTAL
CITY OF AVENTURA
2003~04
BUDGETARY ACCOUNT SUMMARY
001-9001-581
9117
9118
9123
9124
9126
9141
TRANSFERS
Transfer to Park Develolxt~ent Fund
Transfer to Charter School Fund
Transfer to 1999 Debt Service Fund
Transfer to 2000 Debt Service Fund
Transfer to 2002 Debt Service Fund
Transfers to Storm Water Fund
$
110,000 $ $
1,352,988 1,361,696 999,570 505,800 1,366,768
487,900 142,264 489,511
395,000 396,507
NON DEPARTMENTAL
9123
9124
9125
Transfer to Debt Service Fund - Represents debt service amounts required to fund
the Florida Municipal Loan Council Loan for the Government Center.
Transfer to 2000 Loan Debt Service Fund - Transfer to 2000 Loan Debt Service
Fund for required interest and principal on that Loan.
Transfer to 2002 Loan Debt Service Fund - Transfer to 2001 Loan Debt Service
Fund for required interest and principal on that Loan.
Proposed Budget 2003/04 Page 58
CITY OF AVENTURA
2003104
BUDGETARY ACCOUNT SUMMARY
001-9001-590
341o
31oo
CON RA A S
PFOL Ser~icea - Janitorial
Library Lease Books Program
$ 46,402 $ 85,000 $ 88,000 $
$ 17,374 46,000 46,000
27,070 $
62,400
46,000
4101
4201
4301
4401
4420
4440
4601
4620
4660
OTHER CHARGES & SERVICES
Commu nication Servicea $ 78,766 $ 50,000
Postage 16,647 t8,000
Utilities 128,062 110,000
Office Space Lease 134,243
Leased Equipment t66 2,000
Copy Machine ~osts 13,266 20,000
Insurance 199,430 261,000
R&M- Government Center 68,749 64,000
R&M- Office Equipment 361 5,000
90,000 $ ,14,056 $ 90,000
18,000 12,886 18,000
t80,000 88,201 t80,900
2,000 2,000
20,000 7,677 20,900
460,000 228,928 496,000
64,900 42,274 64,000
6,000 8,973 18,000
8290
Other Operating Supplies
8,774 $ 16,000 $ 16,000 $ 3,934$ 16,000
6061
6901
OTHER OPERATING EXPEN~I~;
Cultural Aris Center Foundation
Contingency
23,226
10,000 $ 10,000 $ $
60,000 40,000 64,621
10,000
~,~
Proposed Budget 2003/04 Page 88
NON DEPARTMENTAL
3155
Library Lease Books Pro,qram - Provides funds to address improvements to the
book collection and business oriented materials at the Miami-Dade Northeast
Library branch.
3410 Janitorial Services - Costs for Government Center.
4101
Communication Services - Costs associated with telephone service, internet
access, web pages, and other communication type services for Government
Center and Police Department.
4301
Utilities- Costs associated with electricity, water, sewer and refuse service for the
Government Center.
4501
Insurance - Liability and property insurance coverage for all City owned or leased
facilities and equipment and all employees and officers.
4620
R & M Government Center - Costs of maintaining service contracts for mechanical
systems within the Government Center.
4650
R & M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Government Center.
Proposed Budge~ 2003/04 Page 60
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
2003104
PROJECT APPROPRIATION
001-80XX
8410
City Commis;iqn - 01-611
Equipment
6~01
84.10
City Manauer's Office -60- 012
Computer Equipment
Equipment
$ $ 3,102
4,000
6401
6410
Finance Suuoort Serv.
Computer Equipment
Equipment
21,686 $ 160,942$ 111,418$
3,829 3,489 2,000
10,330
62,000
~401
City Clerk - 08-819
Computer Equipment
2,209 $
8481
64O7
646O
Public Safety -20- 021
Computer Equipment
Radio Purchase & Replace.
Vehicles
$ 107,709 $ 163,476 $ 164,676 $ 67,027 $ 130,000
68,416 102,496 106,126 21,827 110,000
293,217 4tl,781 306,862 311,600
6401
6410
646O
Corrwnunitv Develomnent - 40-6:4
Computer Equipment $
Equipment
Vehicles
13,767 S 416 $ 17,660 $
360 1,600
14,620
8,160
27,600
Proposed Budget 2003104 Page 61
6401
6460
6301
6302
6303
6304
6306
6307
9313
6314
6316
6316
6317
6102
6231
6206
9203
6310
Community Services - 90-6391641/672
Computer Equipment $ 67,403
Vehicles 10,409
Beautification Projects 1,612,242
Walkweys/Sidewalks 12,362
Safety Improvements 224,372
Bus SheltersJBenches~lews stan( 109,999
Road Resurfacing
Ughting Improvements 363,679
NE 189th Street & NE 28th Ave. 209.982
NE 190th Street
NE 207th Strcet
Country Club Drive Improvements
NE 188th Street Lighting Improve.
Park Property Purchase
NE 31 Avenue Park Development
Millennium Pk/Community Center
Waterways Park Improvements 218,063
Aventura Founders Park 2,179
1,864,677
12,307
62,646
213,677
42.164
191,271
1,123
93,736
1,704,682
10,018
4,998
$ 4,700
4~,000
%041,404
86,468
1,400.000
160,000
103,070
7,000
2,008 $
46,763
93,206
8,939
646,967
103,070
4,819
2,600
37,600
648,000
36.110
600,000
87,000
3,000,000
7,000
6201
6196
6208
0999
Non-Oeeertmentsl -gQ-
Government Center $ 2,920,773 $
Mutchnik Property Purchase $ 633,141 $
Building~Equipment
Capital Reserve
107,923 $
260,000
9,719,426
66,071
8,439,206
Proposed Budget 2003/04 Page 62
OFFICE OF THE CITY MANAGER
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
FINANCE SUPPORT SERVICES
6401 Computer Equipment - This project consists of expanding and upgrading the City's
general computer system, which is used by all City Departments. This project also consists
of upgrading computer equipment in the Finance Support Services Department in the
amount of $6,000.
CITY CLERK
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
PUBLIC SAFETY
6401 Computer Equipment - This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department. The primary system
consisting of CAD dispatch, records management and mobile laptop computer capabilities
was acquired in the 1996/97 fiscal year but will require expansion during the year to
accommodate growth and required upgrades.
15 Desktop Computers $ 30,000
12 Mobile Laptops' 65,000
Upgrades 5,000
Replace Air Cards 30,000
6407 Radio Equipment - This project consists of purchasing 10 handheld and 10 mobile
radios, and upgrades to the 800 MHz system to accommodate the communication needs of
the Police Department.
6450 Vehicles - This project consists of purchasing police vehicles to accommodate the
vehicle replacement program in the Police Department.
Replace 10 Patrol Vehicles and 2 specialty Vehicles
COMMUNITY DEVELOPMENT
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
6450 Vehicles - This project consists of replacing a Utility Vehicle and a vertical file.
Fh'oposed Budget 2003/04 Page 63
COMMUNITY SERVICES
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment.
6450 Vehicles - This project consists of the replacement of equipment as follows: Pickup
Truck and Utility Truck.
6301 Beautification Projects - This program consists of funding projects included in the
Citywide Beautification/Landscape Master Plan as follows:
Yacht Club Way 180,000
William Lehman Causeway 344,000
Install 3 Newspaper Racks 24,000
6307 Lighting Improvements - This project consists of partially funding the following
improvements that are contained in the Transportation Fund:
NE 31`t Avenue 85,000
NE 31 Avenue Park Development - This project consists of developing the 2 acre park site
on NE 31 Avenue. Planned facilities and amenities include: 30 space parking lot; 1.5 acre
open playfield area; playground facilities; landscaping with shade trees; decorative fencing
separating the pet park from the play areas; separate entrance for visitors with pets.
25,000 square foot pet exercise area; ddnking fountains for pets and people; several
"pooper scooper" stations; trash receptacles and secudty lighting.
6205 Community Center Improvements - This project consists of providing equipment,
computers and improvements at the Community Recreation Center.
Facility Reservation Software $8,000
Additional Computers for Technical Center 22,000
Point of Sale and Card Printer Software 8,000
Additional Registration Station 5,000
Curtain Divider for Gym 6,500
Indoor Portable Stage 3,500
Portable Walls for Hanging Art 4,000
200 Folding Chairs 6,000
Fencing 24,000
6203 Waterways Park Improvements - This project includes purchasing 6 acres from
Gulfstream Racetrack and developing and expanding the current Waterways Park. The
park would include a multipurpose sports field, playground, basketball court, fitness trail
and preservation of 1.5 acres of mangroves.
6310 Aventura Founders Park - This project consists of purchasing soccer goals.
Proposed Budget 20031Q4 Page 84
POLICE
EDUCATION
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This Fund is used to account for revenues and expenditures associated with the two dollarsI
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be~
used to further the education of the City's Police Officers. I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
326900/3269~ Licenses & Permits
330000/330000 Intergovernmental Rev.
340000/340093 Charges for Services
300000/300900 Fines & Forfeitures
3699oer369969 Misc. Revenues
380000/389999 Transfer from Funds
369e00/300699 Fund Balance
0 0 0 0 0
0 0 0 0 O
0 0 0 0 0
0 0 0 0 O
4,806 4,14~ 4,300 2,000 4,300
692 69 90 29 69
0 0 0 0 0
19,400 6,746 0 0 0
EXPENDITURES
1000/2909 Pemonal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4ooo/4000 Other ChargeslSvcs o o o o o
600016399 Commodities o o o o o
6400/8000 Other Operating Expenses 16,160 3,200 4,390 607 4,390
Capital Outlay o o o o
Proposed Budget 20~3/04 Page 66
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000 Fines $ 4,800 $ 4,149 $ 4,300 $ 2,098 $ 4,300
3611000 Interest Earnings 092 60 90 20 90
3~0000 Carryover 10,408 0,74~ 0 0 0
EXPENDITURES 2002
Public Sa~t~ - 621
6460 Training $ 16,160 $ 3,269 $ 4,390 $ 607 $ 4,390
TOTAL EXPENDITURES
361396
Fine Assessed for Local police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the corporate limits of the City, which, by
law, must be used to further the education of the City's Police Officers.
Proposed Budge~ 2003~4 Page 66
~ ofEXCe~-
TRANSPORTATION
AND STREET
MAINTENANCE
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003~04
This fund was established to account for restricted revenues and expenditures which
State Statute and County Transit System Surtax Ordinance are designated
transportation enhancements, street maintenance and construction costs. Expenditures
will either be accounted for in the General Fund by designating specific expenditure
,accounts in the Community Services Department and the Capital Improvement Program or
in this fund by designating specific operating line items or Capital projects.
REVENUE PROJECTIONS
31oooo;315oo, Locally Levied Taxes
32oo00/3,~;; Licenses &,Permits
330OOO~300SS Intergovemmental Rev.
24oooo/3/.~'-;; Charges for Services
36oooo/36~o9 Fines & Forfeitures
26oooo/36o~oa Misc. Revenues
380o00/380009 Transfer from Funds
~oooo/~;--.~;; Fund Balance
0 0 0 0 0
0 0 0 0 0
517,664 532,033 896,000 292,419 1,294,000
0 0 0 O 0
0 0 0 0 0
16,~ 3,237 7,600 242 7,6QO
O O O 0 O
230,881 220,224 20,000 26,904 6,0~
EXPENDITURES
1000/2999
3000/3999
40OO/40OO
6000153OO
64001OOOO
Personal Services
Contractual Services
Other Charges/Svcs
Commodities
Other Operating Exp.
5oo0/505o Capital Outlay
oooo/oooo Trensfere
0
O
563,0OO
0 0 0 0 0
0 0 ?0,000 0 194,000
0 0 0 0 0
0 0 0 0 0
0 0 0 0
0 280,000 0 640,890
729,500 573,500 285,760 672,610
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
3361200
3363001
3363010
3383801
Interaoverruuental Revenues
state Revenue Sharing
Local Option Cap. Impr. Gas Tax
Local Option Gas Tax
County Transit System Surtax
$ 113,147 6 93,228 $ 116,000 $ 69,478 $
110,008 129,608 130,000 06,811
284,60~ 309,197 301,000 167,130
0 0 360,000 0
116,000
130,000
314,000
736,000
3811000
Misc. Revenues
interest Earnings
18,689 $ 3,237 $ 7,600 $ 242 $ 7,600
3999000
Canyover
$ 239,881$ 220,224$ 20,000$ 26,994 $ 0,000
Proposed Budget 2003/04 Page 68
CITY OF AVENTURA
EXPENDITURES
OPERATING
Community $~rvk;e~ - 60-641
3450 Enhanced Transit Services $ $ $ 70,000 $ $ 1M,O00
CAPITAL OUTLAY
Conmtunitv Se~/ices - 50-~41
~31~ Country Club Drive Improvements 2~0,O0o
6307 Street lighting Improvements 209,~90
6'341 Transportation System Improve. 281,000
- 0
9101 Transfer to Genet'al Fund $ 563,0~ $ 729,80Q 673,600 286,760 672,810
3351200
State Revenue Proceeds - Revenue received in this category represents a
portion of the total State Revenue Sharing Funds. Their source is the motor fuel
tax and is restricted to road construction and maintenance. Based on
information from the State, it is anticipated that $115,000 will be received in the
upcoming fiscal year.
3353001/
010
Local Option Gas Tax - The County has adopted two phases of the local option
gas tax. The first phase is six cants per gallon on fuel and is collected by the'
State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to canter line mileage in each
city. These funds must be used for transportation related expenditures. The
second phase must be used for transportation expenditures needed to meet the
requirements of the capital improvements elements of an adopted
comprehensive plan.
3353801 Counh' Transit System Surtax - County voters approved a 1/2 percent sales tax
increase for transportation needs that went into effect January 2003. As
provided by County Ordinance the cities receive 20% of the proceeds based
upon population. Based on information provided by the County is anticipated
that $735,000 will be received for the fiscal year.
3455
Enhanced Transit Services - Funds will be used to fund required 20% of County
Transit System Surtax for enhanced public bus transportation system beyond
levels set in the 2001/02 budget.
6307
Street Liohtina ~ -This project provides for the installation of new
streetlights and illuminated street signs in certain areas.
Street Lights: NE 31 st Avenue 85,000
Yacht Club Way 150,000
Street Signs: NE 31 st Avenue/Williams Island Boulevard 60,000
Williams Island Boulevard
NE 29th Place/Aventura Boulevard
NE 30th Avenue/NE 203rd Street
Causeway/Biscayne Boulevard
Williams Island Boulevard/Biscayne Boulevard
Proposed Budget 2OO3;O4 Page 70
6341
Transportation System and Traffic Improvements -This project includes
improvements to the City's transportation and traffic system including bus
shelters. A major component of this project is the implementation of the Traffic
Video Monitoring Program which provides for the installation of cameras at key
intersections to allow for the Police Department to monitor and respond to traffic
conditions.
Extend Lehman Causeway Westbound Service Road $55,000
Install Curbing to 6 Bus shelters 15,000
Install Shelter at Biscayne Blvd and NE 210th 73,500
Traffic Video Monitoring Program for
Miami Gardens/Biscayne BIvd, NE 183rd/Biscayne Blvd (2) 137,500
9101
Transfer To General Fund - After the budget is reviewed, specific expenditure
accounts in the Community Services Department and the Capital Improvement
Program will be designated as funded from this fund. Although we will account
for these expenditures within the General Fund, transfers will be made once per
month from the Street Construction and Maintenance Fund to the General Fund
to reimburse the General Fund for actual expenditures made from these
designate, d expenditure accounts.
Proposed Budget 2003104 Page 71
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was created to account for impact fees derived from new developments and
restricted by Ordinance for Police capital improvements. This fund provides a funding source
to assist the City in providing police services required by the growth in the City.
REVENUE PROJEC'I1ONS
$10000/~ls,~s Locally Levied Taxes
620000/32~ Licenses & Permits
330000/339999 Intergovernmental Rev.
~40000/34~m Charges for Services
360000/359999 Fines & Forfeitures
~00ee/360009 Misc. Revenues
380~00/309999 Transfer from Funds
~oo~ Fund Balance
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
169,E4~ 119,094 66,000 40,707 49,000
0 0 0 0 0
131,721 82,714 40,OEO 82,608 42,0~0
EXPENDITURES
t000;2000 Personal Services $ $ $ $ $
3000/3999 Contractual Sen;ices 0 0 0 0 0
4000;4o00 Other Charges/Svcs 0 0 0 0 0
S000;6609 Commodities 0 0 0 0 0
6400/6999 Other Operating Exp. 0 0 0 0 0
6000/soso Capital Outlay $ 238,666 $ 99,190 $105,000 $ 72,228 $ 9t,000
9000~0 Transfers o o o o o
PToposed Budget 2003~,
Page 72
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
Misc. Revenue~
361100 Interest Eamings $ 3,331 $ 869 $ S 302 $
3832200 Police Impact Fees 166,217 118,229 60,000 ,10,314
40,000
Non .Revenue
3999000 Carryover $ 131,721 $ 62,714 $ 40,000 $ 82,600 $ 42,000
EXPENDITURES 2002
Public Safety. 621
6407 Radio Purchase & Rep&ase. 182,160
6401 ~ E~lulpfTleni 4,286
6460 Vehicles 4,726
6410 Equipment $ 47,376 $
99,199 96,826 72,228 91,0Q0
Non..D~ntal.
6999 CapitalResewe $
Proposed Budget 2003/04 Page 73
3632000
Police Impact Fees - Represents fees collected from new development to pay for
additional police costs and capital equipment caused by the impact of the
development on services and the community.
PUBLIC SAFETY
6410 Equipment - This project consists of purchasing the following equipment for the Police
Department:
Replace 15 vests
10 Overhead light bars, Sirens & Cages
Replace SMART Radar Trailer
Marine patrol engine replacement
Proposed Budget 2003/04 Page 74
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003~04
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and restricted by Ordinance for Park capital improvement
projects.
REVENUE PROJECTIONS
310000/31~08~ Locally Levied Taxes
320000/329999 Licenses & Permits
3~0000/388000 Intergovernmental Rev.
~40000/340888 Charges for Services
3soooo/3soooo Fines & Forfeitures
380000rj80008 Misc. Revenues
380000/380s90 Transfer from Funds
380000/300000 Fund Balance
$ $ $ $ $
0 0 0 0 0
66,617 0 0 0 0
0 0 0 0 0
0 0 0 0 0
668,136 497,780 0 6,086 13,000
o o o 0 o
636,424 1,236,388 678,618 820,286 387,000
EXPENDITURES
looor2ooo Personal Services $ $ $ $ $
3000/3999 Contractual Services o o o o o
4000/4999 Other Charges/Svcs o o o o o
sooo/s~oo Commodities o o o o o
84ooA088 Other Operating Exp. o o o o o
sooo;ss~o Capital Outlay $ 122,789 $ 913,882 $ 68'8,818 $ 436,018 $ 400,000
9ooo~9999 Transfers o o o o o
Proposed Budget 2003/04 Page 76
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
3377100 Safe Neighbor. Parks Grant $ 99,917 $
Misc. Revenues
3011000 Interest Earnings $ 34,000 $ 16,759 $ $ 0,080
3~3270~ Recreation Impact Fees 633,~49 481,020
15,000
3999000
Carryover $ 636,424 $ 1.236,388 $ 978.618 $ 820,28~ $ 387,090
EXPENDITURES 5001
6206
6116
6316
6203
Coflanunitv Sec'vices - 672
Mlllennion~ Pk/CmnnaJnity Center $ 78,093
Community Center Land 6,000
Country Club Drive Improve. 39,696
Waterways Park Imp¢ovements
$ 913,882 $ 438,618 $ 436,818 $
8099
Non-Deonrtmental - (i90
Capital Reserve
TOTAL EXPENDITURES
Proposed 8edger 2003/04 Page 76
3632700 This represents the amount anticipated from park impact fees required from new
residential development in the City.
COMMUNITY SERVICES
6203 Waterways Park - This project consists of developing a multipurpose sports field,
playground, basketball court, fitness trail, parking facilties,
Proposed Budget 2003/04 Page 77
~ of £~cce
DEBT SERVICE
FUNDS
CITY OF AVENTURA
CATEGORY SUMMARY
2003~04
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $
320000/329999 Licenses & Permits $ $ $ $
330000/339999 Intergovemrnental Rev. $ $ $ $ $
340000/349999 Charges for Services $ $ $ $ $
390000/369999 Fines & Forfeitures $ $ t $ $
360000/369999 Misc. Revenues $ 29,371 $ 29,483 $ 24,968 $ 14,125 $ 24,968
380000/389999 Transfer from Funds $ 1,849,695 $ 1,796,339 $ 1,834,970 $ 766,278 $ 2,001,462
399900/399999 Fund Baladce S 366,812 $ 366,615 $ 860,941 $ 1,068,202 $
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4499 Other Charges/Svcs o o o o o
0000/6399 Commodities 0 0 0 0 0
6400/9999 Other Operating Expenses 0 0 0 0 0
6000/6999 Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 1,008,330 1,866,440 2,710,400 1,248,203 2,716,410
9000/9999 Transfers 0 o o 0 0
Proposed Budget 2003/04 Page 78
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
Th* ' ....
is fund was established to account for debt service payment expenditures associatedI
with the long term financing for the purchase of properties utilized for public parks, and the~
permanent Government Center and the construction of the Government Center. I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
3;ooo0~.; Ucansas & Permits 0 0 0 0 0
330eeo/33~m Intergovernmental Rev. 0 0 0 0 0
340eeo/~.-~;.. Charges for Services 0 0 0 0 0
3soeeo/~69999 Fines & Forfeitures 0 0 o 0 0
~oeeo~.~ Misc. Revenues ?~44 4.327 0 1,~$ 0
3,ooeo/3sem Transfer from Funds 1,3~1,696 1,368,02E 99%$70 $0;,900 1,999,769
39~00/3~ Fund Balance 36~A12 3M,e13 3~,919 371~13 0
EXPENDITURES
lOOOrZ~e Personal Services
3oooP~ Contractual Services
4ooo/4e99 Other Charges/Svcs
9000/S399 Commodities
,4oo/gees Other Operating Expenses
~ Capital Outlay o o o o o
7000/7999 Debt Service 1,3E8,337 1,3~7,166 1,366,186 ~79,0~8 1,369,768
eooe~m9 Transfers o o o o o
PrOpOlmd Budget 2~9~4 ~ 79
CiTY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3141000 Utility Tax- Electric
3142200 Utility Tax-Telecu~ m, dmicntioflS
3143000 Utility Tax-Water
3144009 Utility Tax-Gas
3611000 Interest Earnings
3811001 Transfer SYorn Gefl~ral Fund
3842000 Bond Proceeds
3~0OO Ca~yover
S $ $ $
7,444 4,327 1,526
1,361,696 1,368,023 999,670 606,800 1,368.768
3~6,812 366,616 366,616 371,813
EXPENDITURES 9001
Non-De.amOral -
7130 Pl'incipal $ 370,000 $ 380,000 $ 396,000 $ 396,000 $ 410,000
7230 Interest 970,266 906,940 900,100 476,000 936,683
7330 other DeM Service Costs 18,682 20,216 21,086 9,088 21,068
TOTAL EXPENDITURES
Page 80
3811001 Transfer From General Fund - Amount transferred from the General Fund to
fund debt service costs.
7130
Principal - Principal payment due 4/1/2004 on the Florida Municipal Loan
Council Loan which financed the construction of the Government Center as well
as refund the line of credit which paid the costs of acquiring the Park site and
Government Center site.
723O
Interest - Interest payments due on the loan which will be payable on 411/2004
and 10/1/2004.
733O
Other Debt Service Costs - Fees payable to the Florida Municipal Loan Council
for acting as the paying agent and arbitrage calculation costs,
Propos~ ButUt 2OO3/O4 Page
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was established to account for debt service payment expenditures associatedI
with the 2000 Loan which was used for the Community Recreation Center and thel
acquisition and construction of Waterways Park.
I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/~29~ Licenses & Permits 0 0 0 0 0
330000/'339999 Intergovernmental Rev. o 0 o 0 o
~4oooo~ee Charges for 8ervices o o o o o
36oooo~ Fines & Forfeitures o o o o o
66oooo~'~.~= Misc. Revenues 21,927 66,166 24,9~8 12,m 24,~8
3~0000~== Transfer from Funds 487,9oo 437,314 0 0 486,611
66~00~=~-~.a Fund Balance 0 0 ~,~66 ~,020 0
EXPENDITURES
lOOO/2999 Personal Services
3000/3999 Contractual Services
4ooo/4sss Other Charges/Svcs
6000/5399 Commodities
~4oo/ssss Other Operating Expenses
~ooo~see Capital Outlay o o o o o
7000/7999 Debt Service 609,993 $09,664 609,284 164,864 610,669
eeoomees Transfers o o o o o
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3011000 Interest Earnings $ 21,927 $ 26,166 $ 24,968 $ 12,600 $ 24,908
3011001 Transfer from General Fund 4~7,900 437,314 486,011
3842000 Bond Proceeds 000,000
3999000 Carryover 4~,834 4~3,020 484,326 4~3,020
EXPENDITURES 9001
Non-Departmental -
7130 Principal $ 220,000 $ 100,000 $ 10~,000 $ $ 220,000
7230 Interest 289,993 319,284 319;284 1~4,854 290,669
TOTAL EXPENDITURES
3811001 Transfer From General Fund - Amount transferred from the General Fund to
fund debt service costs.
7130
723O
Principal - Principal payment due 10/1/2003 on Bank Qualified Loan which
financed the Community Recreation Center and the acquisition and construction
of Waterways Park.
Interest - Interest payments due on the loan which will be payable on 4/1/2003
and 10/1/2003.
Proposed Budget 2003104 Page 83
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was established to account for debt service payment expenditures associatedI
with the 2002 Loan which was used to acquire property for the Charter School and partially~
fund the Community Recreation Center. I
REVENUE PROJECTIONS
310000/310000 Locally Levied Taxes
33o000/3~o0o0 Licenses & Permits
330000/339999 Intergovernmental Rev.
=4~000t=4O0O0 Charges for Services
3;o0eooo0o0s Fines & Forfeitures
3~oooo~ Misc. Revenues
380000/389990 Transfer from Funds
3000oo3o0000 Fund Balance
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 233,369 390,000 0 3O0,O07
0 0 O 233,360 O
EXPENDITURES
1000/2999
3000/3999
4000/4.999
$000/3399
6400/8999
Personal Services
Contractual Services
Other ChargeslSvcs
Commodities
Other Operating Expenses
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
60o0/8000 Capital Outlay
7000/7999 Debt Service
0ooo/8000 Transfers
0 0 0 0 0
0 0 390.000 101,202 396.607
0 0 0 0 0
Proposed audget 2o03/64
Page
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3011000 Intern~ Earnings -
3811001 Transf~ from General Fund 0
3842000 Bond Proceeds 233,369
3~9000 Carryover
396,000 36~,607
233,3~0
EXPENDITURES 9001
Non4)ei~rlsTt~ntal - 090
7130 Principal $ 110,000 $ $ 132,310
7230 Interest 280,000 101,262 264,102
TOTAL EXPENDITURES
3811001 Transfer From General Fund - Amount transferred from the General Fund to
fund debt service costs.
irr
7130
principal - Principal payment due 8/1/2004 on the Loan which financed the the
acquisition of the charter school site ($4,600,000) and the balance of
Coummunity/Recreation Center ($900,000).
7230
Interest - Interest payments due on the loan which will be payable on 2/1/2004
and 8/1/2004.
PrnpocedBudge(2~3/64 P~e~
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
This fund was established to account for debt service payment expenditures associatec
with the Florida Intergovernmental Finance Commission Loan which was used to fund the
construction and equipment for of the Aventura Charter Elementary School.
REVENUE PROJECTIONS
31o000/3109~ Locally Levied Taxes
3o0o00/320o08 Licenses & Permits
330000/339999 Intergovernmental Rev.
3490o0/34o0o0 Charges for Services
36o0oo/3o0o0s Fines & Forfeitures
~o0o0r~o0 Misc. Revenues
=ooooor~o0ee Transfer from Funds
3o0o0o/'~;e Fund Balance
0 0 O 0 0
O 0 0 0 0
0 2O0~478 0 0 0
0 0 0 0 0
0 0 0 O 0
0 0 0 0 0
0 0 440,000 260,478 442,666
0 0 0 0 0
EXPENDITURES
1000/2999 Personal Services o o o o o
30OO/3OOO Contractual Services o o o o o
4000;4900 Other Charges/Svcs o o o o o
o0o0/33o0 Commodities o o o o o
~49o;ooo0 Other Operating Exp. o o o o o
o0o0;o0o0 Capital Outlay 0 0 0 0 0
7000/7999 Debt Service 0 0 44o,ooo 113,049 442,668
so00~o Transfers o o o 0 o
Page 86
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
Transfer From Chalter $choe4 FU~ld 442,66~
3999000 Cartyove~ 0
38420~1 Bond Proceeds 0 2~0,4.78 MO,O00 260,47~ 0
EXPENDITURES
7130 Principal 147,8~6
7230 Interest 0 0 440,000 t 13,04~ ~4,~81
TOTAL EXPENDITURES
3811901 Transfer From Charter School Fund - Transfer of funds for lease payment from
Charter School Fund for elemetary school to fund debt service costs for
construction of school.
7130
Principal - Principal payment due 8/1/2004 on the Loan which financed the
construction of the charter school.
723O
Interest - Interest payments due on the loan which will be payable on 2/1/2004
and 8/1/2004.
Pa~e ~7
CAPITAL
CONSTRUCTION
FUNDS
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
These funds were established to account for bond and loan proceeds and expenditures
associated with var ous projects wh ch were f nanced through long term borrowing.
REVENUE PROJECTIONS
COD~,
310000/319999
320~00/329999
330000/339999
340000/34O990
360000/369999
380000/389999
396900/399999
Locally Levied Taxes
Licenses & Pemdts
Intergovernmental Rev.
Charges for Services
Fines & Forfeitures
Misc, Revenues
Transfer/Debt Proceeds
Fund Balance
$ $ $ $
479,661 91,660 16,000 23,#9
6,020,600 6,606,749 6,S60,000
3,618,496 6,027,676 6,759,626 11,812,627
EXPENDITURES
lOOO/2999 Personal Services $ $ $ $ $
3000/3000 Contractual Services o o o o o
4ooo;4000 Other Charges/Svcs o o o o o
600018399 Commodities o o o 0 o
S4O0/SO09 Other Operating Expense o o o o 0
~ooo/o~e Capital Outlay $ 4,164~29 $ 6,176,810 $ 11,774,626 $ 3,470,0e~ $
7ooortsoo Debt Service o o o o o
~ooo~o~o Transfers o o sso,ooo o o
Proposed audget 2oe3~4 Page 88
CiTY OF AVENTURA
CATEGORY SUMMARY
2003104
This fund was established to account for bond proceeds and expenditures associated with l
the Revenue Bond Issue to construct the Government Center..._,1
I
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $
320990/329999 Licenses & Permits 0
330000/339999 Intergovernmental Rev. o
~400O0~49999 Charges for Services 0
30o0oo/3m Fines & Forfeitures o
390000/369999 iisc, Revenues 242,466
3900o0/399900 Transfer/Debt Proceeds 0
30000o/300999 Fund Balan~:e 3,$18,40o
S $ $
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
EXPENDITURES
Personal Services o o o o o
1000/2999
3000/3999
400014999
6000/6399
640Ol9999
Contractual Services
Other Charges/Svcs
Commodities
Other Operating Expense
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
9000;6999 Capital Outlay
7990/7999 Debt Service
9000/9999 Transfers
3,924,800 0 0 0 0
O 0 0 0 O
0 0 0 0 0
Proposed Budget 20O3/04 Page 89
CITY OF AVENTURA
2003/04
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Investments
Carryover
Bond Proceeds
$ 242,466 $
$ 3,618,496 $
EXPENDITURES 900~
6101
9201
7390
Non-Departmental - 990
Land Acquisition
Government C~,nter
Bund Issue Costs
TOTAL EXPENDITURES
3,924,800
Proposed Budget 2003/04 Page 90
CITY OF AVENTURA
CATEGORY SUMMARY
2003/04
Th~s fund was established to account for proceeds and expenditures associated with the
bank loan issued in 2000 for construction of the Community Recreation Center and the
lacquisition and construction of Waterways Park.
REVENUE PROJECTIONS
210000/319999 Locally Levied Taxes $ $ $ $ S
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Rev. 0 0 0 0 0
340oo0/34ooo0 Charges for Services 0 0 0 0 0
380000/369999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 237,206 90,927 16,000 20,121 0
38OO00/38OO00 TmnsferlDebt Proceeds s,020,ooo 0 0 0 0
399900/399999 Fund Balar~ce 0 $,027,675 4,809,620 4,903,129 0
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4000 Other ChargeslSvcs 0 0 0 0 0
sooo/s3oo Commodities o o o o o
s4oo/3eeg Other Operating Expense o o o o o
OOO0/GOO9 Capital Outlay 230,029 1,21g~476 4,874,626 874,026 0
7000/7999 Debt Service 0 0 o 0 o
9000/9999 Tmnsfers 0 0 0 0 0
Proposed Budget 2OO3/04 Page 91
CITY OF AVENTURA
2003~04
REVENUE PROJECTIONS
3611000 Interest on Investments $ 237.206 $ 90,927 $ 15,000 $ 20.121
3998000 Carryover $ 0,027,076 4,~09,020 4~0~,129
3842000 Bond Proceeds 6,020,500
EXPENDITURES 9001
Community Services - 50-539/541/672
6203 Waterways Park Impr. $ 30,097 $ $ 4,080,000 $
6206 Community Recreation Center 190,932 1,215,470 874,626
9194
Non*Oeearbnental - 90-590
Transfer to Debt Serv Res.
TOTAL EXPENDITURES
874,020
Proposed Budget 2003/~4 Page 92
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
.:This fund was estabhshed to account for loan proceeds and expenditures associated withi
me 2002 financing issued for the acquisition of the Elementary School site and to partially!
Ifund the construction of Community Recreation Center. ~
REVENUE PROJECTIONS
3100QQ/319009 Locally Levied Taxes t $ $ S
320000/329009 Licenses & Permits 0 0 0 0
330000/339999 Intergovernmental Rev. o o o o
340000/340000 Charges for Services o o o o
300ooo/3L9000 Fines & Forfeitures o o o o
360000/369999 Misc. Revenues o 623 O 3,576
380600/389969 Transfer/Debt Proceeds 0 6,006,740 0 0
399900/399999 Fund Balarice 0 0 900,000 671,184
EXPENDITURES
lOOO/2969 Personal Services
30oo/3666 Contractual Sen/ices
4~0o/4006 Other ChargeslSvcs
6o0o/s300 Commodities
M00/0000 Other Operating Expense
6000/6006 Capital Outlay 0 4,634,666 900,000 000,000 0
7ooo/7999 Debt Service 0 0 0 0 0
9000/9999 Transfers 0 0 0 0
Proposed Budget 2003/04 Page 63
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest off Investments
Carryover
Bond Proceeds
$ $ 623 $
6,606,749
900,000
$ 3,578 $
971,184
EXPENDITURES 9001
6206
6107
9194
Community Sewices - 50.53916411672
Community Recreation Center $
Non-Denartm~ntAl ~90- 690
Charter School Land Arq.
Transfer to Debt Serv Res.
TOTAL EXPENDITURES
$
$
4,634,666
$ 900,000 $
900,000 $
Proposed Budget2003/04 Page94
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
ThiS fund was e~t;blish~d t~ 'a~ni foi ioan pr(~[~eds'~;~'(~" ;~p;~di~[~re'~'s;ssociate ~i~l~'j
the Florida Intergovernmental Finance Commission Loan which was used to fund the~
construction and equ pment for of the Aventura Charter Elementary School
REVENUE PROJECTIONS
310000/31999, Locally Levied Taxes
320000/329~99 Licenses & Permits
3300e0/33~ Intergovernmental Rev.
34eo~o/34s~, Charges for Services
3sooee/3,s~e~ Fines & Forfeitures
360000/369999 Misc. Revenues
3~0000/3~9999 Transfer/Debt Proceeds
399900/399999 Fund Balance
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 29,380 0
0 0 6,660,000 0 0
0 0 0 6,738,314 0
EXPENDITURES
~ooo~ Personal Services o o o o o
3ooo/3~ Contractual Services 0 0 0 0 0
4eoo/4ess Other ChargeslSvcs 0 0 0 0 0
sooo/s3oo Commodities 0 0 0 0 0
84oo/600o Other Operating Expense o o o o o
$000/3999 Capital Outlay 0 426,370 6,000,000 1,696,484 0
70007999 Debt Service o o 0 0 0
0000/30~0 Transfers o o 660,000
Page M
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Inves~nents
Carryover
Bond Proceeds
$ $
$
6,660,000
$ 29,380
5,738,314
EXPENDITURES 9001
6307
6401
6410
9194
Non-Departmental -6010-669
Chalter School Construction
Computer Equipment
Equipment
Transfer to Debt Service 290
Transfer to Charter School Fund.
TOTAL EXPENDITURES
$ 425,370 $
5,~2~i,000
185,000
290,000
440,000
110,000
1,695,484
Page
STORMWATER
UTILITY FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003~04
This fund is used to account for revenues and expenditures specifically earmarked for the
construct on and maintenance of the City's stormwater drainage system.
REVENUE PROJECTIONS
310000/319998 Locally Levied Taxes
320000/329990 Licenses & Permits
330000/339990 Intergovernmental Rev.
340000/349990 Charges for Services
2ooo6o/300000 Fines & Forfeitures
360000/369999 Misc. Revenues
380000/389999 Transfer from Funds
3099oo/39000s Fund Balan~:e
$ $ $ $
0 0 0 0 0
0 0 0 0 0
833,700 771,836 907,740 459,146 939,$18
0 0 0 0 0
16,686 8,940 0 934 0
0 0 0 0 0
0 1,120,697 22,693 0 26,604
EXPENDITURES
1000/2999
3000/3999
400014999
6000/3399
~400/6999
Personal Services
Contractual Services
Other ChargeslSvcs
Commodities
Other Operating Exp.
$ $
$ S $
o o o o o
o o o o o
o o o o o
o o o o o
000016999 Capital Outlay
9000/9999 Transfers
$ 71,684 $
$ 18o,641 $
$ 363,396 $ 449,666 $ 068,218
188,040 $ 667,037 $ 283,519 $ 390,904
Proposed Budget 2003/04 Page 97
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
3439110
Chames for Servh;~ 4-1
Stormwater Utility Fees
$ 833,700 $ 771,836 $ 007,740 $ 4~9,1,4S $ 930,S18
State Grant $ $ ~80,8~0 $
Mi~e. Revenues
3611000
Non ..Revenue 8..0
Carryover 0 1,120,697 22,803 0 26,604
CITY OF AVENTURA
2003~04
EXPENDITURES 5001
6306
6316
Capital Outlay:
(~ofrlrrlNrlitY Services - 538
Drainage Improvements
213 St. Stormwater Collector
$ 71,684 $ $ 337,280 $ 449,665
565,006
6999
Non-Deoartmental - 690
Capital Reserve
$ $ 26,116
3,218
Total Capital Outlay
9111
9101
NON-DEPARTMENTAL - TRANSFERS 9001
Transfers - 681 '
Repayment to General Fund $ $ 376,000
Transfers to General Fund $ 180,~4t $ 186,040 192,037
167,600
96,0t9
200,000
195,604
TOTAL EXPENDITURES
Proposed Budget 2003104 Page 99
3439110
Stormwater Utility Fees - It is proposed to maintain the Stormwater fee at $2.50
/ERU to fund the required drainage improvements. The following represents the
computation of the revenues derived from Stormwater Utility Fees:
Customer Data:
Projected No. of Billable ERUs 32,622
Monthly Rate Per ERU $2.50
Revenues:
Gross Stormwater Utility Billings $978,655
Less: Uncollectibles (39,147)
Yields: Net Stormwater Revenu, $939,518
COMMUNITY SERVICES
6306 Draina,qe Improvements - The following projects are scheduled for the 2003/04 fiscal
year:
Yacht Club Way Drainage Improvements
Hospital District NE 213th Street Connector
Proposed Budget 2~1/04 Page 100
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
CATEGORY SUMMARY
2003104
This Fund was established to account for revenues and expenditures associated withI
services provided by off duty Police Officers in private customer details to the various~
bus nesses and condom num associations. I
REVENUE PROJECTIONS
OBJE
CODE
310000/319999 Locally Levied Taxes 0 0 0 0 0
320000/329990 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovemmental RevE 0 0 0 0
340000/34ssss Charges for Services 367,900 314,204 411,000 t40,201 300,000
360000/359999 Fines & Forfeitures o o o o o
360000/369999 Misc. Revenues 0 0 0 0 0
380000/389999 Transfer from Funds 0 0 0 0 0
399900/399999 Fund Balance 0 O 0 O 0
EXPENDITURES
1000/2999 Personal Services 3~4,0S4 338,869 411,000 109,646 300,000
3000/3999 Contractual Services o o o o o
4oool4so0 Other ChargeslSvcs o o o o o
600015399 Commodities o o o o o
~4ool~sss Other Operating Expen~ o o o o o
6OOOl6999 Capital Outlay o o o o o
Proposed Budget 2003104 Page 101
CITY OF AVENTURA
2003104
REVENUE PROJECTIONS
Charoes Fo~ Services
3421100 Police Detail Billing 367,900 314pZ94 411,000 140,201 300,000
CITY OF AVENTURA
2003104
EXPENDITURES 5001
PuNic $afld~ - 621
1420 Extra Duty Detail 322,204 338,869 360,000 136,682 264,994
2101 FICA 24,1~ 26,~80 10,380 10,607
2401 Worker's Compensation 17,721 3~,000 13,683 26,499
3421100 Police Detail Billin,q - Estimated amount of revenue generated by off-duty
details in the City's business and residential communities.
Proposed Budget 2003/04 Page 102
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by ObjecUves Pro. ess in the formulaUon of its
budget. Departmental Buclgeta include a Recap page that contains the Department
Description and Personnel Allocation Summary and Organization Chart. Each department
also includes an Objectives page and a Budgetary Account Summary. The Objectives page
presents a review of the depart.ant objectives and performance/workload indicators. The
Budgetary Account Summary provides expenditure detail and a comparison of current and
previous years expenditures. The Budgetary Process is intended to be very valuable in
communicaUng with the Commission and citizens of the City,
BUDGET PROCESS
The City of Aventure's Budget process began in April with a staff meeting between the City
Manager and Department Directors to review budget philosophy and develop overall goals
and objectives. The entire budget process encompasses approximately five (5) months of
the fiscal year. During this period, meetings were held with Department Directors, the City
Commission and the public to insure representative input, The budget calendar that follows
details the actions taken during the budget process.
April 4
April 25
April 25 to May 16
May 16 to July 3
City Manager
Deparbnent Directors
City Manager
All Department Directors
City Manager
Finance Department
City Manager
July 10 City Manager
July 17
September 4*
September 18'
City Manager
City Commission
City Commission
City Commission
Overview of budgetary issues and
establish priorities.
Staff meeting is held to distribute
Budget Request Forms. Forms will
include budget figures for previous
fiscal year along with actuais for six
months of current fiscal year.
Completed Budget esflrnstas are
submitted to City Manager. Revenue
estimates are prepared.
Conducts departmental budget
review meetings, balances budget
and pHnta budget do~umenta.
City Manager's recommended
budget document and message are
submitted to City Commission.
Budget Review Meeting, adopt
tentative Ad Valorem rate.
First Reading on Budget and Ad
Valorem Tax Rate Ordinance.
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance and
Public Hearings.
Proposed Budget 2QQ3/Q4 Page 103
September19 City Clerk Tax Rate Ordinance delivered to
Property Appraiser.
October I
All Departments
New Budget become8 effective.
*Dates subject to change based on School Board and County Commission dates.
BUDGETAMENDM~NT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as folicws:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinanoe requiring two (2) public hearings and approval by the City
Commission.
Any change or amendment to the budget which transfers monies within a
fund but doeo not Incraase the total approprlad~d amount Gan be
accomplished with the preparation of a Resolution. This does not require a
public hearing, however, approval by the City Commission J8 8till necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditure8 are
recognized in the accounts and reported on the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The accrual basio of accounUng ia folicwed for the proprietary fund types. The modified
accrual basis of accounting i8 followed in the governmental fund types and the
expendable trust funds type. Under the modified aoorual basis of accounUng, revenues
ara recorded when susceptible to accrual, that is, when they ara both measureble and
available. Available moan8 collectible within the current period or soon enough
thereafter to pay current liabilities. Expenditures ara generally recognized under the
modified accrual accounUng when the related fund liability is incurred. Exceptions to the
general rule ara principal and interest on general long-term debt which is recognized
when due.
GLOSSARY
ACCOUNT
ACCOUNTING SYSTEM
APPROPRIATION
ASSESSED VALUATION
BOND
BONDED DEBT
BUDGET
BUDGET MESSAGE
BUDGETARY CONTROL
CAPITAL PROGRAM
A term used to identify an individual asset, liability, expenditure
control, revenue control, encumbrance control, or fund balance.
The total structure of records and procedures which discover,
record, classity, summarize, and report information on the financial
position and results of operations of a government or any of its
fonds, fund types, balanced account groups, or organizational
compenente.
An authorization granted by a legislative body to make expenditures
and to incur obligations for specific purposes. An appropriation is
limited in amount to the time it may be expended.
A valuation set upon real estate or other property by the County
Assessor and the state as a basis, for levying taxes.
A written promise, generally under seal, to pay a specified sum of
money, called the face value, at a fixed time in the future, called the
date of maturity, and carrying interest at a fixed rate, usually
payable periodically. Note: The difference between a note and a
bond is that the latter usually runs for a longer period of time and
requires greater legal formality.
That portion of indebtedness represented by outstanding bonds.
A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of
financing them. Used without any modifier, the term usually
indicates a financial plan for a single fiscal year.
A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations and
available revenues. Represents the level of control at which
expenditures may not exceed budget. Any revisions that alter the
total expenditures of a depai't,,ent must be approved by the City
Commission.
A plan for capital expenditures to be incurred each year over a fixed
period of years fo meet capital needs arising from the long term
work program or otherwise. It sets forth each project or other
contemplated expenditure in which the government is to have a pert
and specifies the full resources estimated to be available tu finance
the projected expenditures.
Proposed Budget 2003/04 Page 105
CAPITAL BUDGET
CAPITAL
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERVICE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
ENTERPRISE FUND
A plan of proposed capital outlays and the means of financing them
for the current fiscal period.
A fund established to account for bond proceeds and expenditures
associated with the purchase of properties to be to be utilized for
public perks, cultural center and the permanent Government
Center and Police Station.
A fund established to account for the acquisition and construction
of major capital facilities other than those financed by proprietary
funds and trust funds.
Expenditures which result in the acquisition of or addition to fixed
assets.
The classification system used by a city to organize the accounting
for various funds.
A fund established to finance and account for the accumulation of
resources for, and the payment of, general long-term debt principal
and interest. Aisc called a SINKING FUND.
The amounts of revenue which must be provided for a debt service
fund so that all principel and interest payments can be made in full
on schedule.
(1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical of functional cause.
(2) the portion of the cost of a fixed asset charged as an expense
during a particular period. Note: The cost of a fixed asset is
prorated over the estimated service life of such asset and each
period is charged with pert of such cost so that ultimately the
entire cost of the asset is charged off as an expense. In
governmental accounting depreciation may be recorded in
proprietary funds and trust funds where expenses, net income,
and/or capital maintenance are measured.
Obligations in the form of purchase orders, contracts, or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when the actual liability is set up.
A fund established to finance and account fur operations (1) that
are financed and operated in a manner similar to private business
enterprises where the intent of the governing body is that the
costs (expenses, including depreciation) of previdiug goods or
services to the general public on a continuing basis be financed or
recovered primarily through user charges; or (2) where the
Proposed Budget 2003104 Page 108
EXPENDITURES
EXPENSES
FISCALPERIOD
FISCAL YEAR
FIXED ASSETS
FUND
FUND ACCOUNTS
FUND BALANCE
goveming body has decided that periodic determination of revenues
earned, expenses incurred, and/or net income is appropriate for
capital maintenance, public policy, management control,
accountability, or other purposes. Examples of enterprise funds are
those for utilities, swimming pools, airports, and solid waste
services.
If the accounts are kept on the accrual basis this term designates
total charges incurred, whether paid or unpaid, including expenses,
prevision for retirement of debt not reported as a liability of the fund
from which retired, and capital outlays. If they are kept on the cash
basis, the term covers only actual disbursements for these
purposes. Note: Encumbrances are not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and other charges which are presumed
to benefit the current fiscal period. Note: Legal previsions
sometimes make it necessary to treat as expenses charges whose
benefits extend over future periods. For example, purchase of
materials and supplies which may be used over a pedod of more
than one year and payments for insurance which may be used over
a period of more than one year and payments for insurance which is
to be in force for a longer period than one year frequently must be
charged in their entirety to the appropriation of the year in which
they are incurred and classified as expenses of that year even
though their benefit extend also to other periods.
Any period at the end of which a governmental unit determines its
financial condition and the results of its operations and closes its
books. Note.'. It is usually a year, though not necessarily a calendar
year.
A twelve-month period of time to which the annual budget applies
and at the end of which a city determines its financial position and
results of operations.
Assets of a long-term character in which the intent is to continue to
be held or used, such as land, buildings, machinery, furniture, and
other equipment.
An independent fiscal and accounting entity with a self-balancing
set of accounts recording cash and/or other resources, together
with all related liabilities, obligations, reserves, and equities which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
All accounts necessary to set forth the financial operations and
financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
Proposed Budget 2003104 Page 107
GENERALFUND
GOAL
GRANT
INCOME
INTERNALSERVICE
FUND
INVENTORY
ORDINANCE
POLICEEDUCATION
FUND
POLICE OFFDUTY
SERVICES FUND
REVENUES
The fund that is available fur any legal authorized purpose and
which is therefore used to account for all revenues and all activities
except those required to be accounted for in another fund: Note:
The General Fund is used to finance the ordinary operations of a
governmental unit.
A statement of broad direcfion, purpose or intent based on the
needs of the community. A goal is general and fimeless; that is, it is
not concerned with a specific achievement in a given period.
A contribution by one governmental unit to another. The
contribufion is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used in accounting for governmental enterprises and
represents the excess of the revenues earned over the expenses
incurred in carrying on particular phases of an enterprise's
activities. As indicated elsewhere, the excess of the total revenues
over the total expenses of the utility for a particular accounting
period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated deportment or agency to
other depa,~.enta or agencies within a single governmental unit or
to other governmental units. Amounts expended by the fund are
restored thereto, either from operating earnings or by transfers
from other funds, so that the original fund capital is kept intact.
A detailed list showing quantifies, descriptions, and values of
property; also units of measure and unit prices. Note: The term is
often confined to consumable supplies but may also cover fixed
assets.
A formal legislative enactment by the governing hoard of a
municipality.
A special revenue fund used fo account for revenues pursuant to
Florida Statute 943.25 which allows municipalities to collect two (2)
dollars from each traffic citation for the purpose of criminal justice
education and training for police officers.
A special revenue fund used to account for revenues and
expenditures associated with services provided by off duty police
officers in private customer details to the various businesses and
condominium associations.
Increases in governmental fund type net current assets from other
than expenditure refunds and residual equity transfers.
Proposed Budget 2003/04 Page 108
SPECIAL REVENUE
FUND
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
STREET
MAINTENANCE FUND
TAXES
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statutes are designated for street
maintenance and construction costs.
Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit. This term
does not include specific charges made against particular persons
or property for current or permanent benefits such as special
assessments.
Proposed Budget 2003104 Page 109
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission ~'~
Eric M. Soroka, ICMA-CM, ~t~ag1
JRUlYs~t~o0~stablishing ~ropose~d
;r
llage Rate 2003~04
Fiscal Year
July 17, 2003 City Commission Meeting Agenda Item ~.,~
RECOMMENDATION
It is recommended that the City Commission adopt a millage rate of 2.2270 for fiscal
year 2003/04. This rate includes no increase and adopts the same Unincorporated
Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal
year. This will generate $10,009,043 based on an assessed value of $4,731,000,000.
BACKGROUND
Attached hereto is a Resolution that establishes the proposed millage rate for the
2003/04 fiscal year and public hearing date. State statutes require the City to establish
a tentative millage rate and the first public hearing date that will be transmitted to the
County Property Appraisal Department. The County Property Appraisal Department
issues a notice to all property owners in the City. The notice includes the proposed tax
rates and public hearing dates for all government agencies imposing ad valorem taxes.
If you have any questions, please feel frae to contact me.
EMS/aca
Attachment
CC01208-03
TO:
FROM:
DATE:
SUBJECT:
CITY OF AVENTURA
FINANCE SUPPORT SERVICES DEPARTMENT
.~'~-~RANDUM
Eric M. Soroka, City h~ap,rager
Kilgore, Fi orr Services Director
July 10, 2003
Certification of Taxable Value/Dates for Public Hearings
We received the Certification of Taxable Value from Miami Dade's Department of
Property Appraisal on Tuesday, July 1st. A copy of the form is included as Attachment I.
The Total Taxable Value of $4,730,954,049 is somewhat higher than the $4.595 billion
estimate, which we received from the Property Appraisal Department on June 2nd. The
form includes a breakdown of the increase in taxable value into two segments. The first
segment is the increase in taxable value due to new construction of $199,482,804 (line 5
of the form). The second segment is the portion of the total increase which is due to
increases in taxable value on existing property. This increase is computed as
$344,019,570 by subtracting the $4,187,451,675 shown on line 7 of the form from the
$4,531,471,245 shown on line 6 of the form.
The differentiation between the increase due to net new taxable value (new construction)
and the increase due to changes in taxable value of existing property is important
because the latter determines the computation of the "rolled back tax rate". Section
200.065 (1), Florida Statutes, defines the "rolled back rate" as that millage rate "which,
exclusive of new construction, additions to structures, deletions, increases in the value of
improvements that have undergone a substantial rehabilitation.., will provide the same ad
valorem tax revenue.., as was levied during the previous year". In simpler terms, the
rolled back rate is the tax rate necessary to generate exactly the same dollar amount of
tax levy as the previous year's levy had there been no growth or new construction in the
City.
The rolled back rate for Aventura for 2003 (the 2003/2004 fiscal year) is 2.0579 as shown
on lines 10 and 18 of Attachment I1. This is important because if we levy any rate above
the 2.0579 rolled back rate, we will be required to place a quarter page ad in the Herald
before the second public hearing on the budget and tax rate in September which is titled
"NOTICE OF PROPOSED TAX INCREASE". We will also be required to include the
statement that the proposed rate exceeds the rolled back rate by 8.22% in the ordinance
adopting the millage rate which will be read at the two public hearings in September.
Page (2)
Memo to City Manager
Certification of Taxable Value/Dates for PubLic Hearings
I spoke to the Property Appraisal Department today and they advised me that the County
Commission's public hearings are tentatively scheduled for September 3rd and 17th and
the School Board's hearing is scheduled for September 10th. Our meetings cannot
conflict with these meeting dates. In addition, Labor Day is observed on September 1st,
· th ·
Rosh Hashanah begins at sundown on September 27 and Yom K~ppur begins at
th
sundown on October 6 . Therefore, the dates contained in the proposed budget can be
adopted. These dates are:
First public hearing 6:00PM, Thursday, September 4th
Second public hearing 6:00PM, Thursday, September 18th
Since we need to include the date of the first meeting on the Certification of Taxable
Value, we need to have a commitment from the Mayor and Commission by no later than
the July 17th budget review meeting.
The information contained in the preceding paragraphs is based on my review of the
"Manual of Instructions for TRIM Compliance" published by the Division of Ad Valorem
Tax of the Florida Department of Revenue. Please feel free to call or stop by my office to
discuss this matter.
HMK/mn
A'I'T4C~ 1
CERTIFICATION OF TAXABLE VALUE
SECTION I'
;)003 Year
Hiam±-Dade County To
(1) Current Year Taxable Value of Real Property for Operating Purposes
(2) Current Year Taxable Value of Personal Property for Operating Purposes
(3) Current Year Taxable Value of Cefltmlly Assessed Property for Operating Purposes
(4) Current Year Gross Taxable Value for Operating Purposes (1) + (2) + (3)
(5) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative
Improvements increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5)
(7) Pdor Year Final Gross Tax. bio Value
(From Prior Year Applicable Form DR--403 Series)
DR-420
R.01/95
City of Aventura
(Name of Taxing Authority)
$ 4,569,228,195
160~265~089
1,460,765
4,730,954,049
$ 199,482,804
$ 4,531,471,245
$ 4,187,451~675
I do hereby certify the values show~ herein to he correct to the best of my knowledge and belief. Witness my hand and official signature at
Miami-Dade County ,Flodda, thisthe 1st dayof July ,20 03.
................ . ............... \ \ signature or ro~l~J~ Appralso~ r ~
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line ia inapplicable, enter N/A or -8-.
SECTION II
(8) Pdor Year Operating Millage Levy
(g) Prior Year Ad Valorem Proceeds (7) x (8)
(10) Current Year Rolled-Bsok Rate (9)+(6)
(11) Current Year proposed Operating Millage Rate
$ per $1,000
$
$ per $1,000
$ per $1,000
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Miltege Levy for
(15) Cu[rentYear Millage lew for
per $1,000
per $t,000
(16) Enter Total Pddr Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR-420)
(17) Total Pdor Year proceeds: (9) + (16)
(18) The Current Year Aggregate Rolled-beck Rate: (17) + (6)
(19) Current YearAggregate Rolled-back Taxes: (4) x (18)
(20) Enter Total of all non-vo{ed Ad Valorem Taxes proposed to be levied by the Principal
Taxing Authority, all Dependent Distflsts, & MSTUle if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) + (4)
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate:
[(Line 21 + Line 18) ~ 1.00] x 100
Date, TlmeandPIsoeoftheflr~tPublicBudgstHearing: add teleoh0ne number:
per $1,000
per $1,000
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200,071 or 200.081, F.S. WITNESS my hand and official
signature at , FIodda, this the day of (Month and Year)
Signature and Title of Chief Administrative Officer Address of Physical Location
Mailing Address Name of Contact Person
Cr(y State Zip Phone # Fax #
SEE INSTRUCTIONS ON REVERSE SIDE
SECTION I
CERTIFICATION OF TAXABLE VALUE
2003 Year
Miami-Dade C~unty To
(1) Current Year Taxable Value of Real property for Operating Purposes
(2) Currant Year Taxable Value of Personal property for Operating Purposes
(3) Current Year Taxable Value of Centrally Assessed property for Operating Purposes
(4) Current Year Gross Taxable Value for Operating Purpoeas (1) + (2) + (3)
(5) Current Year Net New Taxable Value (New Construction + Additions + RehabiMative
Improvements increasing Assessed Value By At Least t 00% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5)
(7) prior Year Final Groea Taxable Value
(From Prior Year Applicable Form DR-403 Series)
City of Aventura
ATrACI~I]~T II
DRg20
R.Ot/95
(Name of Taxing Autbedty)
$ 4,569,228,195
160,265~089
1,460,765
4,730,954,049
$ 199,482,804
$ 4,531,471~245
$ 4,187,451,675
I do hereby certify the values shown herein to be ccrrect to the best of my knowledge and belief. Witness my hand and official signature at
Miami-Dade County ,Fiorida, this the 1S t day of July ,20_~
.................................................................................................................. ~ ~ s~gnature ot pr~.~~pe~.~r~ Apprals .....
TAXING AUTHORITY: If this portion of the form is not c~mpleted in FULL your Authority will be denied T~"M certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -~-.
SECTION II
(8) Pdor Year Operating Millage Levy $
(9) Prior Year Ad Valorem Proceeds (7) x (8) $
(10) Current Year Rolled-Back Rate (9) + (6) $
(11 ) Current Year Proposed Operating Millage Rate
(12) Check TYPE of Taxing Authority:
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Millage Lew for ~ $ O . ~) ~) O (.~ per$1,000
(15) Cu~rentYear Miliage levy for ~ $ O . O (~) L.~ per$1,000
(16) Enter Tntal P~or Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts
& MSTU's levying a millage. (The sum of Line (9) from each Diatrict's Form DR-420)
(17) Tctal Pdor Year Proceeds: (9) + (16)
(18) The Current Year Aggregate Roiled-beck Rate: (17) + (6)
(19) Current Year Aggregate Roited-back Taxes: (4) x (18)
(20) Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year proposed Aggregate Millage Rate: (20) + (4)
(22) Current Year Proposed Rate as a PERCENT CHANGE of Rolled-back Rate:
per $1,000
per $1,000
[(Line 21 + Line 18) - 1.00] x 100
Date, TlmeandpleceoftbefimtPublicBudgetHearing: and telephone number: ~4~..~3 ~ ~, 3-e~ ~ (~',OO
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.8. WlTNE88 my hand and official
signature at , Florida, this the day of (Month and Year)
Signature and Title of Chief Administrative Officer
Mailing Address
C~ State Zip
Address of Physical Location
Name of Contact Person
Fax #
Phone #
SEE INSTRUCTIONS ON REVERSE SIDE
RESOLUTION NO. 2003-__
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED
MILLAGE RATE FOR THE 2003/2004 FISCAL YEAR;
PROVIDING FOR THE DATE, TIME AND PLACE OF THE
PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE
RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth
the procedures that must be followed in establishing a millage rate and adopting an
annual budget; and
WHEREAS, the Miami Dade County Property Appraisal Department has certified
the taxable value of property within the City of Aventura, as required by Chapter 200,
Section 200.065(1 ) and Chapter 193, Section 193.023, Florida Statutes; and
WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of
Aventura is required to establish its proposed millage rate and the date, time and place
that the public hearing will be held to consider the proposed millage rate and tentative
budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The following is hereby established as the proposed millage rate for
the 2003/2004 fiscal year: 2.2270 per $1,000.00 of taxable assessed value.
Section 2. September 4, 2003 is hereby established as the date for a public
hearing on the tentative budget and proposed millage rate, to be held at 6 p.m., at the
Aventura Government Center, 19200 West Country Club Drive, Aventura, Flodda.
Section 3. The City Clerk be and is hereby authorized and directed to place all
necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth
in Millage (TRIM) Bill.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner
who moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Resolution No. 2003-._
Page 2
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice-Mayor Manny Grossman
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED this 17th day of July, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY
CITY ATTORNEY
(305) 579-0613
Direct Fax: (305) 961-5613
E-Mail: schuiman~gUaw.com
July 10, 2003
Mr. Eric Soroka
City Manager
City of Aventura
19200 West Country Club Drive
Aventura, FL 33180
Re: Loehmann's/FPL
Dear Eric:
As you know, The Related Companies has been closely working with FPL in order to
relocate their existing electrical transmission facilities that are located within the project
footprint. As you also are aware, these facilities are substantial and their relocation has been
difficult. FPL has determined that the facilities may be relocated across the street from the
shopping centex site and could be located within the City's existing right-of-way for 29ta Avenue.
Enclosed are drawings showing the present location of the transmission facilities to be relocated
and their proposed approximately location within the City fight-of-way.
However, since the facilities have to be relocated into a right-of-way, future relocation of
those facilities if the mad is ever expanded would have to be at the cost of FPL unless the City
agrees to reimburse them for such relocation costs. As such, FPL is requiring a reimbursement
agreement for these potential costs. However, since the relocation is being requested by the
owner of the shopping center, on behalf of The Related Companies, the City's agreement to
reimburse FPL will be assumed by the owner of the site of the Phase I development, in the event
any such future location takes place.
I've previously supplied the City with "drafts" of the reimbursement agreemem and the
agreement by Prudential to secure that obligation by the City. Due to the timing of the building
permit processing for the project, it is imperative that this matter be heard and approved by the
City Commission before their summer break. It is our understanding that this matter is
scheduled for the workshop meeting as a formal Commission item. We are exceedingly
appreciative of the City's willingness to cooperate with this expedited timing request and would
July 10, 2003
Page 2
respectfully request that the City approve both the agreements in substantially the forms
previously supplied.
Thank you for your considerations.
Mr. Ashley Bosch
Mr. Ivan Hemandez
Mr. Barry Quiner
Ms. Jean Howard
Cliff6gd A. Sehulman
I~TREE
ProPOSED POLE LOCATIONS
'SCALE 1/64" = 1'-0"
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, APPROVING AGREEMENT
BETVVEEN THE CITY AND FLORIDA POWER AND LIGHT
("FPL") CONCERNING PENDING RELOCATION OF FPL
FACILITIES TO CITY RIGHT OF WAY AND ANY
POTENTIAL FUTURE RELOCATION OF FPL FACILITIES
FROM CITY RIGHT OF WAY LOCATED AT THE
LOEHMANN°S FASHION ISLAND AND APPROVING AND
ACCEPTING RELATED DECLARATION OF
RESTRICTIONS BY THE PRUDENTIAL INSURANCE
COMPANY OF AMERICA, SO AS TO FACILITATE FPL
UTILITY RELOCATION WHICH IS NECESSARY TO THE
DEVELOPMENT OF THE TOWN CENTER PURSUANT TO
RESOLUTION NO. 2002-46; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Aventura finds that approval of the
Agreement (the "Agreement") between Florida Power and Light Company ("FPL") and the
City of Aventura (the "City"), and the approval and the acceptance of the Declaration of
Restrictions (the "Declaration") by The Prudential Insurance Company of America
("Prudential") are in the best interest of the City; and
WHEREAS, the City Commission finds that implementation of the FPL utility
relocation, as described in the Agreement and in the Declaration, will serve to assist in the
implementation of the Town Center development pursuant to Resolution No. 2002-46 of
the City Commission.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
~ ~B~[t~J~GJ~i~L That each of the above stated recitals are hereby
adopted and confirmed.
Resolution No. 2003-__
Page 2
~ Declaration of Restrictions A??roved and Aeee.nted_ That the
Declaration, in substantially the form attached hereto, by The Prudential Insurance
Company of America, is hereby approved and accepted, and the City Manager is
authorized to execute City's acceptance thereof, once the Declaration is approved as to
legal form and sufficiency by the City Attomey.
~ A_areement Apprnved_ That the Agreement between FPL and the
City, in substantially the form attached hereto, is hereby approved, and the City Manager
is authorized to execute such Agreement, on behalf of the City, once said Agreement has
been approved as to legal form and sufficiency by the City ^ttomey.
~ JmlaJama~at,~/L That the City Manager is authorized to take any
action necessary to implement this Resolution, the Agreement and the Declaration.
~ ~ That this Resolution shall be effective immediately
upon adoption hereof.
who
The foregoing Resolution was offered by Commissioner ,
moved its adoption. The motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
2
Resolution No. 2003-__
Page 3
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Harry Holzberg
Vice-Mayor Manny Grossman
Mayor Jeffrey M. Pedow
PASSED AND ADOPTED this 17th day of July, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY
CITY ATTORNEY
3
This inslntment prepared by
and when recorded return to:
Clifford A. Schulman, Esq.
Greenberg Traurig LLP
1221 Bfiokell Avenue
Mianfi, Florida 33131
(Space Above For Rooorder's Use Only)
DECLARATION OF RESTRICTIONS
WHEREAS, the undersigned The Prudential Insurance Company of America, a
New Jersey corporation, (the "Owner") is the owner of the following described real
property planned for the construction of an apartment buildings with related amenities
(the "Property"), lying, being, and situated in Aventura, Florida, and legally described as:
See Exhibit "A" attached hereto and by this reference made a
part hereof.
WHEREAS, in order to serve the Property, Florida Power and Light Company
("FPL") must relocate certain electrical transmission facilities, consisting of one (1)
electrical pole and its accompanying facilities (the "Electrical Facilities") from the
Property to nearby public rights-of-way and/or easements, as more specifically shown at
its approximate future location on the drawing attached hereto as Exhibit "B"; and
WHEREAS, the City of Aventura (the "City") has entered into an agreement (the
"Reimbursement Agreement") dated , 2003, with Florida Power and Light
Company ("FPL") for the costs of potential future relocation of the Electrical Facilities
fi.om City rights-of-way and/or easements located at or around the Property, once the
existing facilities are relocated to serve the Property; and
WHEREAS, subsequent City initiated relocation of the Electrical Facilities may be
required in conjunction with expansion of the rights-of-way and/or easements within the
City right-of-way described as N. E. 29th Avenue between 187th Street and 188t~ Street,
pursuant to Section 337.403 of Florida Statutes; and
WHEREAS, City has requested that Owner enter into a covenant running with the
land which would obligate Owner to fully indemnify City for any costs incurred by City
for any subsequent required relocation of the Electrical Facilities made pursuant to
Section 337.403 of Florida Statutes;
NOW THEREFORE, in consideration of the premises, and in order to assure the
Aventura City Commission that the Owner and its successors and assigns will fully
indemnify the City for any costs incurred for the subsequent relocation of the Electrical
Facilities, except as otherwise set forth herein, the Owner freely, voluntarily, and without
duress makes
Property:
O)
the following Declaration of Restrictions covering and running with the
Indemnification: In the event that FPL, from time to time, requires the
City to pay for the relocation of the Electrical Facilities pursuant to the
City's obligations arising out of the Reimbursement Agreement and in
connection with future expansion of the rights-of-way and/or easements of
the City right-of-way described as N. E. 29t~ Avenue between 187t~ Street
and 188t~ Street N.E., Owner agrees to fully indemnify the City for all
actual costs it incurs in connection with the relocation of the Electrical
Facilities if determined by the City to be a public necessity and not for
convenience and/or aesthetic concerns. However, notwithstanding the
above, in no event shall Owner be required to reimburse City or FPL for
the costs of locating the Electrical Facilities underground and/or the under
grounding of any other electric transmission facilities existing on the
Property or outside the boundaries of the Property. Prior to authorizing
the relocation of the Electrical Facilities which would obligate the Owner
to reimburse the cost of such relocation, City shall notify Owner, in
writing, of the reason for such relocation, the proposed new location of the
Electrical Facilities, and the estimated costs thereofi Owner shall have
thirty (30) days atter receipt of said notice to approve said relocation and
the costs thereof. Owner's approval of the relocation and the cost thereof
shall not be unreasonably withheld or delayed. Failure of the Owner to
consent to said relocation and the costs related thereto within the above-
noted time period shall constitute Owner's consent thereto. In the event
Owner disputes the necessity for the relocation of the Electrical Facilities
and/or the estimated costs thereof:
As to the public necessity for the relocation of the Electrical
Facilities, the Owner's objection shall be placed on the next
available agenda of the City Commission for public hearing and
determination by the Commission as to the necessity for the
relocation; in considering the necessity of any such relocation, City
shall also consider any alternate locations which may be presented
by Owner (including the pre-existing locations as approved by
City), as to whether such existing or alternate locations do not
unreasonably interfere with the convenient, safe, or continuous
use, and the maintenance, improvement, extension, or expansion
of, such public road right-of-way, and the property of Owner and
the improvements located thereon. In the event that Owner does
not agree with said determination of the City, then said
determination shall be subject to expedited arbitration, as set forth
in paragraph 7 below.
b)
As to the estimated cost for the relocation, the Owner's objections
shall be submitted to FPL for determination as to the
reasonableness of the actual costs of the relocation. In the event
(2)
(3)
(4)
that Owner does not agree with said determination, then said
determination shall be subject to expedited arbitration, as set forth
in paragraph 7 below.
Within fifteen (15) days of notification, in writing, by City that the
electrical facilities have been relocated and certification as to the actual
costs incurred by the City in conjunction therewith, Owner shall pay to
City said actual costs. In the event that the relocarion involves the
exercise of the power of eminent domain or any other proceeding in
condemnation of any property of Owner, nothing set forth herein shall
alter or impair the right of the Owner to propose, plea or otherwise claim a
right of reimbursement in connection therewith for such actual costs of the
relocation of such facilities, as such cost shall constitute a portion of the
value taken and/or damage resulting by such action.
Covenant Running with the Land. This Declaration on the part of the
Owner shall constitute a covenant running with the land and shall be
recorded in the public records of Miami-Dade County, Florida and shall
remain in full force and effect and be binding upon the Owner and its
successors and assigns until such time as the same is modified or released
pursuant to the terms hereo£ These restrictions during their lifetime shall
be for the benefit of, and limitation upon, all present and future owners of
the Property and for the public welfare.
Term. This Declaration is to run with the land and shall be binding on all
parties and all persons claiming by, through or under Owner for a period
of thirty (30) years from the date this Declaration is recorded after which
time it shall be extended automatically for successive periods often (10)
years each, unless an instrument signed by a majority of the, then,
owner(s) of the Property has been recorded agreeing to change the
covenant in whole, or in part, provided that the Declaration has first been
modified or released by the City of Aventura, as provided herein.
Modification~ Amendment~ Release. This Declaration may be modified,
amended, added to, derogated or released as to the Property herein
described, or any portion thereof, by a written instrument executed by the,
then, owner of the Prope~y, provided that the same is also approved by
the City Commission after public hearing, asprovided herein.
Should this Declaration be so modified, amended, added to, derogated or
released by the City Commission after a public hearing, the City Manager
shall forthwith execute a written instrument effectuating and
acknowledging such modification, amendment, derogation, or release.
(5) Future Requests. Nothing contained herein should be construed to
bind the City, or any of its boards, departments or agencies to favorable
(6)
(7)
recommendation or approval of any application, permit, zoning, approval
or other exercise of its police or legislative power and the City retains its
full power and authority to approve or deny such application in whole or
in part, in accordance with law. Acceptance of this Declaration also does
not confer any rights, upon the Owner or its successors.
Enforcement. Enforcement shall be by action against any panies or
person violating, or attempting to violate, any provision of this
Declaration. This Declaration, and the acceptance hereof by the City, is
not intended and should not be construed to confer any rights on any third
panics. The prevailing party in any action or suit, pertaining to or arising
out of this Declaration, shall be entitled to recover, in addition to costs and
disbursements allowed by law, such sum as the Court may adjudge to be
reasonable for the services of its attorney, at trial and appeal, or any other
levels. This enforcement provision shall be in addition to any other
remedies available at law or in equity or both.
Furthermore, should Owner fail to fully indemnify City for the costs it
incurs in the subsequent relocation of Electrical Facilities within thirty
(30) days after receipt of written notice from City setting forth the failure
to pay specific amounts due, City shall have the right to impose, file, and
enforce a lien upon the Property which will only be released when all
monies due to the City have been paid by Owner or as the City and Owner
may otherwise agree.
Arbitration. Any dispute or controversy arising under or in connection
with this Declaration shall be settled by arbitration to be held in the
Miami-Dade County, Florida in accordance with the rules of the American
Arbitration Association then in effect. Judgment may be entered on the
arbitrator's award in any court having jurisdiction pursuant to the Federal
Arbitration Act, 9 U.S.C. § 1 et seq., and the parties to this Agreement
consent to the jurisdiction of the Florida courts for this purpose. Any
process or other papers under this provision may be served outside the
State of Florida in the same manner provided with respect to notices under
this Declaration, provided a reasonable time for appearance or response is
allowed. Each party to the arbitration shall appoint one arbitrator and the
two arbitrators so appointed shall appoint a third arbitrator. The
arbitration panel shall meet within thirty (30) days of the date of the notice
of the disputing party that it is invoking the arbitration provision herein,
unless otherwise agreed to by the parties. The parties shall be afforded
reasonable preheating disclosure of relevant information. Each party to
the arbitration shall have one day to present its case to the arbitrators and
the arbitrators shall be instructed to make their award no later than 30 days
after the date of the closing of the hearing. The arbitrators may provide
that the costs, expenses and attorneys' fees incurred by the prevailing
party in connection with the proceeding will be paid, in part or full, by the
other party to the arbitration. The parties will be entitled to injunctive
relief to restrain any breach or threatened breach of this Declaration
pending the resolution of a dispute pursuant to this Paragraph. Arbitration
hereunder shall be mandatory, binding and final.
(6)
Election of Remedies. All rights, remedies and privileges grained herein
shall be deemed to be cumulative and the exercise of any one or more
shall neither be deemed to constitute an election of remedies, nor shall it
preclude the party exercising the same from exercising such other
additional rights, remedies or privileges.
(8)
Severahility. Invalidation of any one of these covenants, by judgmem of
a Court of competent jurisdiction shall not affect any of the other
provisions which shall remain in full force and effect.
(9)
Recording. This Declaration shall be filed of record in the public records
of Miami-Dade County, Florida at the cost of the Owner.
(I0) Authority. Owner represents that it has the authority to enter into this
Declaration as a binding instrument in full force and effect.
[THIS PORTION INTENTIONALLY LEFT BLANK]
Signed, witnessed, executed and acknowledged this day of
2003.
The Prudential Insurance Company of
America, a New Jersey corporation.
By:
Vice Presidem
Witnessed By:
STATE OF NEW JERSEY
COUNTY OF
}
}SS:
The foregoing instrument was acknowledged before me this __ day of
,2003 by , President of The Prudential Insurance Company of
America, a New Jersey corporation, who is personally known to me or produced a valid
driver's license as idemification.
My Commission Expires:
Notary Public
Sign Name:
Print Name:
Serial No. (None, if blank):
[NOTARY SEAL]
EXHIBIT A
Legal Description
(Apartment Property)
EXHIBIT B
(Facilities Relocation Drawing)
THIS :AGREEMENT entered into: this day of ., 2003 by and
( C ty ), and Florida Power &
between the City ofAdvenmra, a Florida municipality" i
.... "FPL'
Light ComPany; a Honda corporalmn
RECITALS
WHEREAS theCity has aufaority pursuant:to s. 2(b), Article VI/of the grate
c0nsfitUfion, section !66~021; Florida:Statutes and the Cj~ ch..after, m encourage and
promote d~velopment in accordance with the City's growth ~management plan and land
development:regulations; and
WHEREAS the City finds, that the.development and rehabiiitafion of (name or
description offiie shopping tualiltown center.) into a Town' Center as approved bythe
CiW pur~uan*to (pl~!constrUgfion dra~ng? on [date] (hereinaft~r~eferr~ to as"
;plann~dDevelopment' )a will contribute io the viiality, economic benefi{ and general
wdlfare of the City of Advantura3 and
( FPL ) ts the owner of an electrte
~EREAS .Florida Power & Light Company .... ' ' ''
:~asemant lying within ~he;Devdoptuent area and :recorded in O R Book , Page
~-oflhoPub!icRec~rds of Miami;DadeCounW Florida ('~Easement,)and has
:eleclfic lransmission fa¢ililies, on'the Easement lhat:must be relocated in o~der for the
Planned Development fo proceed; and
~HEREAS, it has. been.determined after' investigation and study lhat the only viable~
a. itemati~e for rel0eation oftl~e FPL faeiiities: iS:to:for number of the electric
:poles. . 'to be. relocated onto pablie: road right-of-way and Easement be released [in wh0te
or.in-part?]; and
~E~AS FPL :ils wi!!~ng tO relocate;its;fact![ties onto public ro~d dght-0~'-way ,abject
~o eertain:condifions~ including~he right.'to reimbursement for subsequent relocations of
lhe electric facilities, and;such, agreetuant~ are:eo~tuonly found in.:subordin~.tion
· ~agreements betWeen, local :govem:en~s
:FPL whenever~ FPL must relocate its facilities from an easement onto:public road rig_ht~
of.~way; and
~ERE~S :the:City is authorized pursuant to section 170.0 i( 1 ~g), Florid~ Statutes, to
:~d)pay for the relocation ofijfilitieS'pursUant to voluntary a~e~nt ~th the ufiii~
:.and thatsuch.payment for furore relocat~ims is neeessmd~ and desirable in ibis
sltuation in order to promote end ensure~tho public-welfare of the residents of the City'of
A. dventura, includlng but no! Iituited'to the:need to ensure and provide for the tituely
eonstmcilon of Cli~ toad projects; and
~EREAs:the [Dcwl~pcr] tias agreed ~at the Ci~ shall :be indem~fied fo~paymen~
:tO FPL. for future;relocat{on costs~f:the subjlect electric poles by means ora com, enent
:running with:the [developer's] land whenev0rlheCity require~rel.ocation of the:subject
electric poles.pursumat to section 337A03, Florida Statutes;
NOW THEREFORE for good and adequate:consi:derafion thelCitY and FPL agree as
follows:
i, Tho above recitals areTound tO be tree:and correct :and are incorporated herein'by
2~ A~er application by FPL and review and approyal by the City~s engineering
:department, the City shall grant FPL a construction permit~: eonsistant with this
Agreement, for the installation Of the FPL electric: pOleS:within the City right-of-way
described as E~ 29* Avenue between. !87m Stre~ ~d ! 8gth stre~; ~nch c0ns~etion
permil shall reference this Agreement and shall provided that in case of any conflict
betwean the construction permit and !his Agreement. The p~ies hereby expressly
agree tha~ ~he:terms and eonditlons of this Agreemeni shall preyail in case of such
eonllict.
3, ~e: i..nitiaI relocation of the FPL ~!eotfic p0!~S from tile Easemenf ~0 public right of
way shall be at no cosf to the City and pursuant to a relocation agreemeni: between.the
;[de~eioper} ~d FPL.
:4, After the:initia[relocation of' the FPL poles:onto the:City road right-of-way and
;pursuant tO'the City right~of-way construction permit, the Ci~ shall pay for any
~ubs~quent relocafi0n .of:the ~L facilities:which'the city finds are ~nreasonabl?
interfering with the convenient, safe, or continuoususe, orthe maintenance,
:improvement, extensioth or e~ansion of such public road righ~-of-Way. No/hingherein
shalI prev~n~ the City fr0m then seekingindmn~ficafian from [the~developer] or
:Iandowners of [deVelopment] pursuant to separate: agreoment:o~ covenant providing for
such :reimbursement.
51. Thi~ Agreement c~eates a :right of reimbursement as set forth herein and does :not
creat~ or grant any title easement, or other l~gal interes~t in or to ~ho:Cit~ fight~of-way-or
othermal propetW of the City'in or on' behalf of FPL.
~. This Agreement shall be construed in a~cordanee with the laws: of'the State :of
Florida. I1' legal :action is necessary'b7 either party with respect:to the enforcement °£any'
Or all of the :terms or conditions.herein, exclusive venue: for the :enforcement of.same shal 1
lie in Miami-Dade County, Florida; FPL and the City expressly waive: any rights either
p~ may ha'ue to a {rial by jury of any civil litigation related' to or arising out of this
~greement.
:7, ThC pa:tries hereto represent and warrant thgt ~ey have the authority 't9 enter into
thi~ agreement.
8. ThisAgreement shalllbe ad0pted byxhe ¢iW. and Recorded in the official Records of
the City:
IN WITNESS WHEREOF, the'Gity and EPL have,executedlhj~:Agreement for the
reimbursement for furore relocation ofthe aforesaid electric facilities.
CITY' OF ADVENTURA
(address)
Attest:
Mayor :, City Clerk
Date; :(SEAL)
FLORIDA POWER & LIGHT COiq. PANY~
9250 ~(est l~lagIer Stree~
iM~ami, FL 33174
Date:
(Print name and tire)
STATE OF FLORa. DA )
) Sst
~OUN~::OF MIAMi,DADE )t
~ this clay of ., 2003~ before me personally
app~, ~ ag . of Florida
Power & Light: Company, a F!~da eorpo~afion~ who is personllly know tO me' or
;produced . as identification and who did take an oath and
dqpoSes and Say~ that l~e es/ecoted theabove:instrument and ackn~ledgedto me that he
;has'the l~gal authoritY to execute:the same.
NOTARY PUBCIC
My .COMMIS SION EXP[P,-E S
N,E; 187TH STREET '~ "~ _ ~/~"~'
EXISTING POLE ,L,00 '
~ I/ SCALE ~ (84'~=,1' D ' O'
~"~/~/'PROPO '" '~'- ~ '
,,"~ SED: POLE LOCATIONS
SCALE 1/64" = 1'-0" ~