05-20-2003 Workshop City Commission
Workshop Meeting
May 20, 2003
Following Special Meeting
5.
6.
7.
8.
AGENDA
Capital Improvement Program 2003-2008*
Election Reform*(commissionerBeskin)
Participation in National League of Cities
(Commissioner Diamond)
Aventura Nice Program*(commissioner Diamond)
Aventura Mentors Program *(commissioner Auerbach)
Proclamations (Commissioner Beskin)
City Manager Review
Adjournment
*Back-up Information Exists
Next Meeting: Economic Development Advisory Board's Recommendation on
Hospital District
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
City of Aventura
Capital Improvement Program
2003/04 - 2007/08
CAPITAL IMPROVEMENT PROGRAM
2003~04 -2007~08
CITY OF AVENTURA
CITY COMMISSION
Mayor Jeffrey M. Perlow
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
CITY MANAGER
EHc M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Joanne Carr, Planning Director
Noe Martinez, Building Director/Official
Dr. Katherine Bray Murphy, Charter School Principal
City of
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura Capital Improvement Program
(ClP) for the fiscal period October 1, 2003 through September 30, 2008 and the
proposed Capital Budget for the Fiscal period October 1, 2003 through
September 30, 2004.
This document represents an update of the ClP that was originally prepared for
the five year cycle of 2002 to 2007. The update process is important for the ClP
to become a continuing and ongoing planning/implementation process. The last
four years of last year's program were reevaluated in light of unanticipated
needs, cost revisions, new project priorities and the financial condition of the City.
In addition, the ClP was updated to add new projects in the fifth year (2007~08) to
complete the cycle. Projects included within the framework of the program were
based on input from Commissioners, staff, City consultants and citizens.
The primary goal of the Capital Improvement Program is to develop a long-term
plan of proposed capital expenditures, the means and methods of financing, and
a schedule of priorities for implementation. The program forms the foundation for
governmental participation in the development process and represents a
commitment by the community toward the achievement and maintenance of a
desirable high quality of life. The facilities and service provided by the City
government are intended to offer the greatest citizen benefit and reflects the
City's identified needs, desires, and financial capabilities.
It is important to stress that the CIP is a planning tool to evaluate infrastructure
needs of the City as well as the financial capabilities of the City. In order to
determine the impact of the ClP on the City's future operating budget, the City
Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget
plan.
PHONE: 305466-8910 · FAX: 305466-8919
www. cityofaventura.com
Each year the CIP document will be updated and an additional fiscal year will be
added to complete the cycle. The CIP thus becomes a continuing and ongoing
process.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
Construction of Charter Middle School - $4,000,000.
· Added NE 31 Avenue Park Development - $600,000.
· Added NE 31 Street Lights- $85,000
· Added Illuminated Street Signs at various locations - $60,000
· Extend Lehman Causeway Westbound Service Road - $55,000.
· Added Traffic Video Monitoring Program at 13 locations in the City -
$1,042,200.
The proposed 2003 - 2008 Capital Improvement Program includes 24 projects in
5 functional categories with a total value of $32,701,118. The following
represents the percentage of total funding that each functional category has been
allocated: Beautification & Parks Facilities (14%), Public Buildings and Facilities
Improvements (61%), Transportation, Drainage and Infrastructure Improvements
(13%), Capital Equipment Purchase and Replacement (7%) and
Information/Communication Technology (5%).
Major emphasis was placed on the following projects: · Cultural Ads Center
· Charter Middle School Construction
· Waterways Park Development
· Transportation, Street Lighting & Safety Improvements
· Stormwater Drainage Improvements
· Citywide Beautification Improvements
· NE 31 ~ Avenue Park Improvements
· Improved Radio Communications for Police services
$16,000,000
4,000,000
3,350,000
2,415,700
1,720,000
655,000
600,000
515,000
The approval of the Cultural Arts Center is subject to raising $8,000,000 from
private sources and voter approval for the tax increase necessary to fund the
project.
One area of improvement still needs to be investigated in future ClP documents.
In the event the City considers assuming the Library Services currently provided
by the County, revenues and costs associated with this project would need to be
included in future documents.
The program contains a detailed funding plan that forecasts revenues necessary
to fund both the Capital Improvement Program and the operating budgets over
the next five years. The proposed funding plan is based on the assumption that
operating expenditures can be maintained at certain percentage increases and
revenue increases at specified rates.
It is significant to note that the funding plan has little financial impact on residents
and the community. Importantly, it continues to establish an ongoing mechanism
to address the City's infrastructure needs. A 5% increase in the operating ad
valorem tax rate in 2005~06 is recommended to support diminished revenues
from growth and increased costs associated with new facilities and expanded
services. This would represent the first tax increase in the history of the City in a
10 year period. The average cost to a residential home would be $25.00 a year.
It is anticipated that the City would still have the lowest tax rate in Miami-Dade
County. The only other tax increase included in the funding plan is designed to
support the proposed Cultural Arts Center and is subject to voter approval
If operating expenditures increase at a higher rate than expected, unanticipated
events reduce key revenue sources, or an unforeseen emergency occurs during
the five year pedod other operating ad valorem tax rate increases may be
required. It should be made clear that the funding plan is based on a series of
projections and assumptions. If events occur that revise the projections and
assumptions, the financing plan will have to be updated and amended.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, Government Center,
Community Recreation Center, Charter Elementary School, transportation
improvements and many other community enhancements continue to exhibit our
commitment to excellence and professionalism. This document serves many
purposes. Importantly it serves as an aid to the residents in providing a better
understanding of the City's long-term capital needs and how the City intends to
meet these demands. It also details our continuing efforts to address the needs
and concerns of the citizens of Aventura while making prudent financial decisions
which contribute to the City's long term financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2003 - 2008 Capital Improvement Program:
1. Hold a workshop to review the ClP document.
2. Transmit copies of the CIP summary document to the public.
3. Hold a public hearing to conceptually adopt the final CIP document, by
resolution, for implementation.
All questions relating to the ClP should be referred to my attention.
Respectfully submitted,
City Mar~
EMS/aca
CAPITAL IMPROVEMENT PROGRAM
2003 - 2008
HIGHLIGHTS
Construction of new $4,000,000 Charter Middle School serving 6-8 grades on NE 188t~
Street.
Development and construction of the expanded 6 acre Waterways Park facility on NE
213th Street.
Construction of NE 31 Avenue Park to include open playfield and dog park.
Construction of a Cultural Arts Center to expand cultural activities for the community
and enhance the quality of life for residents.
Implementation of $1,042,200 Traffic Video Monitoring Program which provided for the
installation of cameras at key intersections to allow the Police Department to monitor
and respond to traffic conditions.
Utilizes a stormwater utility program to correct and improve drainage along roadways for
certain areas of the City. A total of $1,750,000 worth of improvements will be completed
during the five year period.
Implementation of $513,500 of transportation improvements that includes extending the
Lehman Causeway Westbound service road, street lighting for NE 31st Avenue and
Yacht Club Way and illuminated street signs in certain areas of the City.
A total of $655,000 of Citywide beautification improvements including median
landscaping and newspaper stands is funded to continue to fulfill our goal of being the
most beautiful City in South Florida. Major improvements include: Yacht Club Way, NE
207~h south swale area and William Lehman Causeway
Road maintenance projects to enhance safety are included for NE 207th Avenue,
Aventura Boulevard and Yacht Club Drive eastbound lanes.
Provides the necessary equipment to continue to provide high quality and effective
police services
Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of city operations.
Ensures that the tools of production, vehicles, equipment and technology, are available
for city operations.
CAPITAL IMPROVEMENT PROGRAM
2003 - 2008
TABLE OF CONTENTS
INTRODUCTION
Purpose of the Capital Improvement Program
Legal Authority
Development of the Capital Improvement Program
Capital Improvement Program Policies
Preparing the Capital Budget
Locating a Specific Capital Project
Reading the Program Schedules
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects
Summary of Major Programs
Summary of Proposed Appropriations by Funding Source
Summary of Project by Location and Year
FUNDING PLAN
Introduction
Debt vs. Pay As You Go Financing
Required Separation of Funding Sources
Summary of Financing Plan Model
Proposed Financing Plan General Fund
Proposed Financing Plan Transportation fund
Proposed Financing Plan Park Development Fund
Proposed Financing Plan Police Impact Fee Fund
Proposed Financing Plan Stormwater Utility Fund
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Proposed Financing Plan Cultural Arts Center 21
PROJECT DESCRIPTIONS AND FUNDING SCHEDULER
Beautification and Park Facilities Improvements
Transportation, Drainage and Infrastructure Improvements
Public Buildings and Facilities Improvements
Information/Communications Technology
Capital Equipment Purchase and Replacement
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of Exce
INTRODUCTION
City of Aventura
INTRODUCTION
This section describes what a Capital Improvement Program is and the process for
developing the City of Aventura Capital Improvement Program and Capital Budget. This
introduction also explains how to locate a specific project in this document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRA~
The purpose of the Capital Improvement Program (CIP) is to establish a long term plan
of proposed capital expenditures, the means and methods of financing, and a schedule
of priorities for implementation. In order to determine the impact on the City's operating
budget, debt service and the general trend of future expenditures, the City Commission
will be provided with the advantage of a ClP document as a point of reference and
estimated long term budget plan. In accordance with the State's Growth Management
Act, the City is required to undergo this process in order to meet the needs of its
Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital
development in the City of Aventura. A capital improvement is defined as a capital
expenditure of $2,500 and office equipment expenditure of $500 or more, resulting in
the acquisition, improvement or addition to fixed assets in the form of land, buildings or
improvements, more or less permanent in character, and durable equipment with a life
expectancy of more than one year.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
3riorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
Capital Improvement Program 2003-2008 Page 1
City of Aventura
The ClP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework. The sound fiscal policy that results
from this process will have a positive impact on the City's bond rating.
The impact of capital projects on the City's operating budget can be
projected.
The ClP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments,
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in December when operating
departments were required to prepare requests for all proposed capital projects
anticipated during the period of 2003 - 2008. A CIP Preparation Manual and related
forms were distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgent, Necessary, Desirable, and Deferrable.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Support
Services Director and City Manager and were incorporated into the ClP document. At
this point, the proposed ClP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2003-2008 Page 2
City of Aventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
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11.
12.
13.
14.
15.
16.
Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
The City will perform all capital improvements in accordance with an
adopted capital improvement program.
The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one year and a value of $2,500 or more, or for office
equipment $500 or more.
The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital improvement Program document that is submitted
to the City Commission for approval.
The City will determine the most appropriate financing method for all new
projects.
If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
A CIP preparation calendar shall be established and adhered to.
Capital projects will conform to the City's Comprehensive Plan.
Long-term borrowing will not be used to fund current operations or normal
maintenance.
The City will strive to maintain an unreserved general fund balance at a
level not less than 7.5% of the annual general fund revenue.
If new project appropriation needs are identified at an interim period dudng
the fiscal year, the funding sources will be identified and mid-year budget
Capital Improvement Program 2003-2008 Page 3
City of Aventura
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five year program as part of the
annual budget review process.
Based on the ClP, each department's capital outlay portion will be formulated for that
3articular year. Each year the ClP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure,
in the coming year, of funds for employee salaries, supplies, and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Support
Services Director and City Manager and, if approved by the City Manager, a budget
amendment is presented to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communication Technology (ICT)
Capital Equipment Purchase & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager. The final digits outline the individual department
requesting the project. For example, project TDI-I-CS is Transportation, Drainage and
Infrastructure Improvements project number one which was requested by the
Community Services Department.
Capital Improvement Program 2003-2008 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules". The section is l
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
deve opment timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2003-2008 Page 5
OVERVIEW OF
RECOMMENDED
PROJECTS
City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2003 - 2008 Capital improvement Program includes 24 projects in 5
functional categories with a total value of $32,701,110. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (14%), Public Buildings and Facilities Improvements
(61%), Transportation, Drainage and Infrastructure Improvements (13%), Capital
Equipment Purchase and Replacement (7%) and Information/Communication
Technology (5%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five
years covered by the Capital Improvement Program.
Table 1
Capital Improvement Program
2003/04-2007/08
Summary By Function
Program 2003104 2004/06 2006/06 200~107 2007/08 TOTAL
$ 83,000
880,0~
12,000,000
294,600
Beautification & PsrksFacilitJes $ 4,$06,000 $ 62,000 $ 0 $ ~,000 $ 4,706,000
Transportation, Drainage & 1,141,000 939,700 700,000 476,000 4,136,700
Infrastructure
Public Buildings & Facilities 0 0 8,00O,000 0 20,0O0,0O0
InfonnatlonlCommunicat km 326,160 422,960 321,800 276,860 1,~10,260
Technology
Capital Equipment 467,60~ 417,060 380A00 441,650 613A68 2,220,1~8
Totals $ 6,438,750 $1,831,70~ $ 13,637,900 $ 9,483,460 $1,329,318 $ 32,701,118
Capital Equip~
7%
13%
Capital Improvement Program 2003-2008 Page 6
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING $OURCF
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five years of
the program.
Table 2
Capital Improvement Program
2003/04-2007/08
Summary By Funding Source
Funding 8ource 2003/04 2004/05 2005/06 2006/07 2007/08 TOTAL
General 4,519,750 790,7~0 4,592,400 675,950 7~6,318 11,335,168
Potlce Impact Fees 91,000 101,250 165,~00 87,500 98,000 543,250
Stormwater Utility 565,000 440,000 415,000 250,000 ~0,000 1,720,000
Partes Devdopment 400,000 0 0 0
Grants 322,000 0 0 1,500,000 0 1,822,000
GO Bond 0 0 6,500,000 0 6,500,000
Transportation Fund 541,000 499,700 465,000 450,000 425,000 2,380,700
Pdvate Donations 0 0 8~000r000 0 0 8~000r~0
6,438,750 $ 1,831,700 $ 13,637,900 $ 9,463,,~0 $ 1,329,318 $ 32,701,118
The proposed funding plan involves a commitment to 'pay as you go" annual
appropriations established in yearly budgets and reducing the reliance on long term
debt other than that proposed for the Cultural Arts Center,
Funding Source Summary
Police Impact Fees
2%
General Park Development
· tomtwata' Utility
Translxxlatlon Fund
7%
GO Bond
20%
?.4%
Gapital Improvement Program 2003-2008 Page 7
City of Aventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2003/04-2007/08
Summary By Location
Location
Founders Park Improvements
Waterways Park Development
NE 31 Avenue Park Development
Charter Middle School Construction
NE 31 Avenue
Country Club Drive Exercise Path
Yacht Club Way
William Lehman Causeway
Hospital District Area
YacM Club Drive Eastbound Lanes
Cultural Arts Facility
NE 207~ Street
Aventura Bird
Traffic Video Monitoring System
Community Center Improvements
Beautification Transportation Street Drainage
Improvements Improvements Lighting Improve
2003/04
2003/04 2003104 2003104
2003/04 2003/04
2003-2000
2006107
2005/06
2004/00
2005/06
2003-2007
Park
Improve
2003104107
2003104
2003/04
2004/05
Facilities
Improve
2O04/85
2004-
2006
2003/04
Capital Improvement Program 2003-2008 Page 8
FUNDING PLAN
City of Aventura
FUNDING PLAN
INTRODUCTION
In order for a Capital Improvement Program to be an effective management plannin
tool, the program must include not only a compilation of major capital needs and their
costs but also a financing plan for the entire life of the program. This financing plan
must include an analysis of the available resources which will be used to fund not only
the Capital Improvement Program itself but the required operating expenses and debt
service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the Capital
Improvement Program.
A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
Once the Capital Improvement Program projects have been evaluated, a
determination is made of the projects to be funded and the timing of the
cash outflow for each project. The information is then tabulated to
determine the amounts required to fund the Capital Improvement Program
for each year.
From the information obtained in I through 3 above, the additional
resources required to fund the ClP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two.
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the uncertainty
involved in projecting operating cost increases, the community's desire for service
increases and the inflow of resources over a five year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
Capital improvement Program 2003-2008 Page 9
City of Aventura
The large projects cannot be broken into segments and the costs
distributed over a larger time frame without impairing the usefulness of the
project.
3. The projects are non-recurring.
Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a Capital Improvement
Program which includes:
1. A large number of projects having a relatively small dollar value.
Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a Capital Improvement Program.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Transportation and Street Maintenance Fund
Capital Improvement Program 2003-2008 Page 10
City of Aventura
3. Police Impact Fee Fund
4. Park Development Fund
5. Stormwater Utility Fund
6. Cultural Center Fund
In accordance with accounting, legal and internal revenue requirements, all
projects to be completed with the proceeds received from the sale of Bonds or loans will
be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter Elementary School is included in a separate Budget
adopted by the City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay - as - you - go" financing through annual appropriations to fund
$26,101,118 of the total five year amount of $32,601,118
If approved by the voters, and subject to obtaining $8,000,000 in private donations
and $1,500,000 in state grants, issue long term general obligation bonds with
proceeds in the amount of $6,500,000 to fund the Cultural Arts Center. The annual
debt service payment of $500,000 would be paid from a voter approved debt service
tax increase of 7.0%, which is approximately $32.00 a year for the average resident.
3. Utilize General Fund reserves in the amount of $4,000,000 to fund the Charter
Middle School construction in 2005/06.
4. Utilize funding from impact fees and grants in the amount of $1,265,250 to assist in
the funding of the Waterways Park and police equipment.
Adopt a 5% increase in the operating ad valorem tax rate in 2005/06 to support
diminished revenues from growth and increased costs associated with new facilities
and expanded services. This would represent the first tax increase in the history of
the City in a 10 year period. The average cost to a residential home would be $25.00
a year. It is anticipated that City would still have the lowest tax rate in Miami-Dade
County. If operating expenditures increase at a higher rate than expected,
unanticipated events reduce key revenue sources, or an unforeseen emergency
occurs during the five year pedod other operating ad valorem tax rate increases will
be required. It should be made clear that the funding plan is based on a series of
projections and assumptions. If events occur that revise the projections and
assumptions, the financing plan will have to be updated and amended.
Capital Improvement Program 2003-2008 Page 11
City of Aventura
PROPOSED FINANCING PLAN
GENERAL FUND
After evaluating the nature of the various projects that are included in the City's General
Capital Improvement Program, it was decided that pay-as-you-go would be most
appropriate for funding the program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General Capital
Improvement Program for each year of the program.
Table 1 presents a five (5) year projection of resources which will be available for
General Government Services. Unless shown by an asterisk (*), the amount projected
for each revenue is based on the tax rate or fee structure in effect during the 2002/03
fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a
projected increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five (5) year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General Capital Improvement
Program based on projected revenues and expenditures and the proposed Capital
Improvement Program appropriations for the five (5) years of the program. Please note
that this analysis assumes that all available resources not needed to fund current
operating expenditures will be transferred to the Capital Improvement Program Fund
and that any balance in the Capital Improvement Program Fund will remain in the
Capital Improvement Program. Through this process, the City will be able to accumulate
a reserve which would be used to fund unexpected capital outlays or to fund future
years' programs.
Capital Improvement Program 2003-2008 Page 12
City of Aventura
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $8,825,000 $9,266,250 $9,683,231 $10,1t8,977 $10,574,391 $11,050,175
AD VA[.O REM TAXES4NCREASE 505,949 528,717 552,509 (b)
FPL FRANCHISE FEES $1,787,000 1,840,610 1,895,828 1,952,703 2,011,254 2,071,623 (¢)
FRASCHISE FEES 293,000 301,790 310,$44 320,169 329,774 339,667 (d)
UTILITY TAXES 4,675,000 4,815,250 4,959,708 5,105,499 5,261,754 5,419,606 (e)
CITY OCCUPATiONAI. LICENSES 665,000 688,275 712.365 737,297 763,105 789,811 (f)
EUI~-DING RELATED REVENUE 1,010,000 1,020,100 930,3Ot 839,604 500,O00 500,000 (g)
STATE SHAFTED REVENUES-UNRESTRiCTED 211,O00 218,385 226,028 233,939 242,127 250,EO2 (h)
HALF CENT SALES TAX 1,400,000 1,449,000 1,499,715 1,552,205 1,606,532 1,662,761 (I)
CHARGES FOR SERVICES 670,100 693,554 717,828 742,952 765,955 795,869 (j)
FlflE~AND FORFEITURE~ 155,000 159,650 164,440 169,373 174,454 179,687 (k)
CHARTER SCHOOL LAND LE,a~S PAYMENTS 11,000 56,000 104,000 (I)
CHARTER SCHOOL BUILDING LEASE PAYMENTS 250,000 250,000 250,000 (I)
FDOT GRANT 172,000
$19,997,600 $20,904,291 $21,387,920 $22,838,791 $23,371,944 $24,280,322
573,500 572,610 638,689 598=669 739,457 790,756
567,037 399,312 207,285 215,576 224,199 233,167
$ 21,138,137 $ 21,876,213 $ 22,233,894 $ 23,753,037 $ 24,335,601$ 25,304,245
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
O)
(J)
(k)
(I)
NOTES TO ASSUMPTION OF PROJECTIONS
Ad valorem Tax revenue net of any tax increase will grow at the rate of 5% in 2003/04
and 4.5% thereafter.
Proposed 5% tax increase.
FPL Franchise Fees from Dade County will grow at the rate of 3% per year.
Franchise fees will grew at the rate of 3 % per year.
Utility taxes will grow at the rate of 3% per year.
Occupational Licenses will grew at the rate of 3.5% per year.
Building related revenues will decrease at the rate of $100,000 per year beginning in
2004 and level off at $500,000 per year in 2006.
State shared revenues will grow at the rate of 3.5% per year.
Half-cent sales tax wilt grow at the rate of 3.5% per year.
Charges for services will grow at the rate of 3.5% per year.
Fines & forfeitures will grow at the rate of 3% per year.
Represents payments from the Charter Schools Budget to reimburse the General Fund
for debt service payments for the land for the elementaw school and funds provided for
the construction of the proposed middle school.
Capital Improvement Program 2003-2008 Page 13
City of Aventura
TABLE 2
PROJECTION OF OPERAT~HG EXPENDITURES FOR G~J~AL GOVERNM~JT
CltyCommlsslo~ $106,306 $ 108,432 $ 110,601 $ 112,813 $ 115,069 $ 117,370
Office of tfte City Monage~ 560,360 610,792 659,656 712,428 769,423 830,976
City Cie~rk 219,877 237,467 256,465 276,962 299,140 323,071
Public SafMy 7,475,417 8,22~,S~9 8,~63,0'25 9,769,697 10,~51,273 11,395,375
TOTAL PROJECTED F.~ENDITURES $ 16~374~180 $ 191236r460
$ 201661~227
$ 2210421447 $ 2314201477 $ 241910r725
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures will increase by 10.5% in 2003~04 and between
7% to 8.5% thereafter.
The following chart illustrates that half of the operating budget is committed to
~roviding public safety servicos.
Office of the City Finance Support 1%
Manager "~ Sewices
4% 8% City Clerk
Conmmntty Services
24%
Public Safety
62%
Capital Improvement Program 2003-2008 Page 14
City of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES VI PROPOSED APPROPRIATIONS
GENERAL CAPITAL IMPROVEMENT PROGRAJI4
TOTAL PROJECTED AVAILABLE RESOURCES
PROJECTED OPERATING EXPENDITURES
SUBTOTAL
LESS DEBT SERVICE REQUIREMENTS
TRANSFER TO GENERAL CAPITAL IMPROVEMENT
PROGRAM
BALANCE FROM PREVIOUS YEAR
TOTAL AVAILABLE RESOURCES FOR ClP
PAY-AS-YOU-GO PROPOSED APPROPRIATION - CIF
BALANCE IN CIP - END OF YEAR
2003f2004 2O04/05 20O5/O6 L~06/07 2OO7/06
$21,876,213 $22,233,894 $23,753,037 $24,335,601 $25,304,245
16~g66~460 18~411~227 19~792~447 2%170~477 22~6601725
4,889,753 3,822,667 3,960,590 3,165,123 2,643,520
$30,000,000
$25,000.000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
~--,~
~ ." -- " ' Revenues
.... CIP
Fund Balance
2003/04 2004/05 2~0S/06 2006/07 200708
Capital Improvement Program 2003-2008 Page 15
City ofAventura
PROPOSED FINANCING PLAN
TRANSPORTATION FUND CAPITAL IMPROVEMENTS
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. Expenditures
will either be accounted for in the General Fund by designating specific expenditure
accounts in the Community Services Department and the Capital Improvement Program
or in this fund by designating specific Capital projects.
This table reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES ANO PROPOSED APPRCPRIATIONS
SUMMARY BY YEAR
2002/2003 2003/2004 2004/2005 2005/2006 200612007 2007/2008
REVENUES
LOCAL OPTION GAS TAX 431,000 446,085 461,69~ 477,857 494,002 511,893
INTEREST EARNINGS 7,000 7,000 7,500 7,500 7,500 7,500
STATE SHARED REVENUES.RESTRICTED 115,000 119,025 123,191 127,903 131,965 136,584
CARRYOVER 20,000
COUNTY TRANSIT SYSTEM SURTAX 300,000 735,000 749,700 764,694 779,988 796,500
TOTAL REVENUES 923,500 1,307,610 1,342,089 1,377,854 1,414,035 1,451,664
573,500 572,610 592,389 612,800 634,048 685,977
46,300 85,809 105,409 1:34,779
70,000 194,000 203,700 213,885 224,579 235,808
LESS TRANFER TO GENERAL FUND
Less Other Transportation Expenses Transfe~
Less Transit Segvice Improvements
Total For Capital 280,000 541,000 499,700 465,000 485,000 426,000
CAPITAL EXPENDITURES
-- Pro~-*t Tide 2002/2003 2003/2004 2004/2005 2005/2085 200612007 2007/2008
Transportation System and Traffic [mprovem;
Street Lighting Improvements
Road Resurfaciog Program
281,000 129,700 225,000 200,000 425,000
285,000
280,000 370,000 240~000 200~000
$ 280,000 $ 576,000 $ 499,700 $ 465,000 $ 450,000 $ 425,000
Totals
Capital Improvement Program 2003-2008 Page 16
City of Aventura
PROPOSED FINANCING PLAN
PARK DEVELOPMENT FUND
The Park Development Fund is used to account for revenues specifically earmarked for
capital improvements to the City's park system. Impact fees from new development
become a funding source for future park development plans. For purposes of this five
year plan, impact fees will be utilized to assist in funding the Waterways Park project.
This fund will also be used to account for the grant funding obtained for the proposed
park improvements.
Table 5
Recap of Available Resources and Proposed Appropriations
Park Development Fund
ClP 2003/04-2007/08
Revenues 2003/04
Park Impact Fees $400,000
Grants 150,000
Total Available Resources for CIP 550,000
Proposed Appropriations $550,000
Balance $0
Capital Improvement Program 2003-2008 Page 17
City of Aventura
PROPOSED FINANCING PLAN
POLICE IMPACT FEE FUND
This fund was created to account for impact fees derived from new development anc
restricted by Ordinance for Police Capital Improvements. This fund will provide a
funding source to assist the City in providing police capital improvements required by
growth.
The proposed revenues derived from the Police Impact Fee Fund for the five year
~eriod is $443,250. Major capital outlay items include new equipment ~urchases
required by growth in the police department.
Table 6 reflects the anticipated revenues available and the proposed appropriations for
these fund for the five year period.
Table 6
Recap of Available Resources and Proposed Appropriations
Police Impact Fee Fund
CIP 2003104 -2007/08
Revenues 2003/04 2004/05 2005/06 2006/07 2007/08
Police Impact Fees $91,000 $101,250 $65,500 $87,500 $98,000
Total Available Resources 91,000 101,250 65,500 87,500 98,000
for ClP
Proposed Appropriations $91,000 $101,250 $65,500 $87,500 98,000
Balance $0 $0 $0 $0 $0
Capital Improvement Program 2003-2008 Page 18
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City of Aventura is responsible for stormwater management activities within the
corporate boundaries. Dade County was responsible for stormwater facility constriction,
operation and maintenance prior to the incorporation of the City. The County provided a
very limited level of stormwater maintenance. Many drainage and flooding problems
existed in the City that required major capital improvements.
In order to address the deficiencies and develop an ongoing maintenance program, a
Stormwater Utility Fund was created. The Fund generates revenues for stormwater
management costs, permitting and capital improvements from a source other than the
General Fund, gas taxes or ad valorem taxes. The Utility relies on user fees charged to
residents and businesses for generating revenues.
The City has recognized the need and importance of taldng a pro-active approach
toward stormwater management. The stormwater drainage improvements contained in
the five year Capital Improvement Program were based on a complete survey of all
areas of the City conducted by the Community Services Department together with the
City's consulting engineers.
The Fund will be responsible for ongoing operation and maintenance costs, as well as
capital improvements. The yearly operating expenses will be made by the General
Fund and reimbursed by the Stormwater Utility Fund as a transfer of revenue.
Table 7 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five year period.
A total of $1,720,000 worth of stormwater drainage projects will be completed during the
five year period. The monthly rate charged to users per unit was $2.50 for 2002~03. It is
not recommended that the fee be increased during the next five years.
DADE COUNTY MUNICIPALITIES STORMWATER UTILITY RATER
Coral Gables $3.50 Golden Beach $12.00
Hialeah $2.50 Homestead $ 1.25
Key Biscayne $5.00 Medley $ 2.50
Miami $3.50 Miami Beach $ 2.50
Miami Shores $2.50 North Miami $ 2.50
North Miami Beach $2.50 South Miami $ 2.50
Sweetwater $2.50
Capital Improvement Program 2003-2008 Page 19
City of Aventura
Projected No. of Billable ERgs (t)
MonlNy Rate Per ERU
Groea Sbxmwater Utility Billings (2) ~5,570 $978,~65 $1,003,132 $1,C¢~8,210 $1,~3,915 $1,{~80,263
Les~ U~collectiblea (3) -37,823 -G9,147 -~0,125 -41,128 -~2,157 -43,2H
Yietds~ N~Stom~ate~Reve~ues $ 907,747 $ g39,518 $ 963,0~6 $ ~67,081 $ 1,011,759 $ 1,037,~?.
Othe~ Revenues (4) 0 0 0 0 0
TotalOpemtingRevenuas $ 907,747 $ 939,518 $ ~63,0(~6 $ ~67,081 $ 1,011,759 $ 1,037,(~2
'v~/ASD Billing
Rnandal Management
l~iscellaneous Items(C~S, NR~S F~,,~I[;,~:
Availa~e f~ ~P & ~ ~i~
R~to ~ F~(~
~ ~v~Aff= ~ ~i~ Av~ f~ QF
~1QP ~r~
~ ~(~):
121,664 126,531 131 ?~2 136,855 142,330 1~8,0~3
10,124 10.124 10,529 10,950 11,388 11,844
19,303 19,303 2~,075 20,878 21,713
11,6~ 11,699 12,167 12.1~54 13,160 13,686
29,247 29,247 30~417 31,634 32~ 34~215
$192,037 $1~6,904 $204,780 $212,971 $221,490 $230,3~
$715,710 $742,615 $758,227 $774,111 $790,2~
$340,710 $542,615 $758,227 $774,111 $790,269 $8~,7G3
$25,603 $3,218 ~321,445 :~0,555 $1,220,824 $1,977,527
NO~S TO ASSUMPTION OF PROJEC~ONS
(1) Projected to gr=w a~ an annual rote of:. 2.5%
(2) Equals Projected No. of Billable ERUs mult~lied by ~e MontNy Rate Per ERU, ~th the result annualized.
(3) Equals 5% of Gnus Stan~wate~ L~ility Billings in Year Shown.
(4) Assumed to be $0. Fo~ conservatiam, eaglected any interest from ~,d po~inns of bond procead~
(5) Includes Operation and Ma~r~enance, ,NfministrstJan. Review of Existing,N:count Data Ceat~ Beyond Fiscal Year 199~00,
projected to coofinue to ![~row at an annual rate of 4%.
(5) Lean r~m,~n~
Capital Improvement Program 2003-2008 Page 20
City ofAventura
LONG TERM FINANCING ACTION PLAN
PROPOSED FINANCING PLAN
CULTURAL ARTS CENTER
PROJECTION OF CULTURAL CENTER TAX REVENUE AND EXPENDITURES
*Proposed 7% tax increase if approved by voters for Cultural Arts Center to fund proposed 2005
General Obligation Bond in the amount of $6,500,000 and operating subsidy.
Capital Improvement Program 2003-2008 Page 21
PROJECT
DESCRIPTIONS
AND FUNDING
SCHEDULES
City of Aventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City of Aventura's
park system and recreational facilities. There are 5 projects in the Capital Improvement
Program, which total $4,705,000. Special emphasis was given to implementing an
ongoing beautification program and acquiring additional park sites and upgrading
existing facilities.
Policies
The City of Aventura's investment in improvements to the City park system is based on
the following policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
· Continue to evaluate available vacant property for possible park sites.
· Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
· Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
· Provide exercise/walking paths to enhance the physical well being of
residents.
· Provide recreational facilities on the basis of 2.75 acres per 1,000 popUlation.
· Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the 5-year CIP on a yearly basis.
· Utilize impact fees to finance the development of future recreational facilities.
· Provide parks whereby residents have access to neighborhood parks within 2
mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
· Provide for adequate security measure including limited access facilities.
· Replace dangerous equipment and eliminate visual barriers to reduce
opportunities for crime.
Capital Improvement Program 2003-2008 Page 22
City of Aventura
· Employ vandal-resistant equipment and facilities.
· Maintain a Parks Usage Plan to protect the City's investment in the park
system and insure the resident's safety.
Goal:
Protect and preserve environmentally sensitive land and water areas.
· Preserve significant trees on existing sites.
· Increase the utility of existing open space owned by the City.
· Preserve and enhance open space with environmental impact.
Existing Facilities
There is 23.0 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190 Street includes both active and passive
recreational opportunities. The park encompasses the following components: Jogging
Path, tennis courts, gated entries, One ball field w/dugouts and backstops, Restroom
Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk,
landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and
security lighting.
The Country Club Drive ExerciseNValking Path contains 5.5 acres that is classified
as open space recreation area. This facility is used by residents for both recreational
and exercise purposes.
Waterways Park was acquired by the City in 1998 from a private developer. This 1 acre
site was previously constructed by a private developer. The park is currently under
design for a major expansion.
Millennium Park was purchased in 1998. This 3.5 acre site was one of the last
remaining waterfront undeveloped parcels in the City. This site will connect to the
proposed pedestrian promenade on NE 188th Street and contains the new
Community/Recreation Center. Open passive and sitting areas are available at this
location.
NE 31't Avenue Park was acquired by the City from a pdvate developer in 2001. This 2
acre site is currently undeveloped.
Capital Improvement Program 2003-2008 Page 23
City of Aventura
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2002/03 fiscal year:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park
Bus Shelter & Bench Replacements
Aventura Blvd Beautification Improvements
Northern Entrance Beautification Improvements
Aventura Founders Park Development
Country Club Drive Exercise/Walking Path Improvements
NE 183"d Street Beautification Improvements
NE 34 Avenue Beautification Improvements
Library Landscaping Project
Huber Tract Open Space Land Purchase
NE 207th Street Beautification Improvements
Country Club Dr. Exercise Path Safety Improvements
NE 190th Street Beautification Improvements
Biscayne Boulevard Phase I Beautification Improvements
FEC Landscape Buffer
NE 191st Street Beautification Improvements
Waterways Park Improvements
'Founders Park Improvements
Biscayne Boulevard Phase II Beautification Improvements
NE 185th Street & NE 28th Ave Beautification Improvements
NE 213th Street Beautification Improvements
Aventura Blvd. Entrance Features
Community/Recreation Center Conceptual Design
Community Recreation Center Development
Expanded Waterways Park Purchase
Biscayne Boulevard Phase II Beautification Improvements
Country Club Drive Beautification Improvements
Newspaper Racks
NE 188th Street Beautification Improvements
1996/97
1996197, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1997/98
1998/99
1998/99
1998/99
1998/99
1998/99
1998/99
1998/99
1999/00
1999/00, 2001/02, 2002/03
1999/00
1999~00
2001/02
2001/02
2000/01
2001/02
2001/02
2001/02
2002/03
2002/03
2002/03
Park Facilities/Open Space Recreation
The estimated currant population for the City of Aventura is 27,000. The City's
Comprehensive Plan recommended standard is 2.75 acres of park and recreation land
for every 1,000 potential residents. The amount of park and recreation land requirad by
the park standards for this population is 74.3 acres. In calculating the number of
recreation acres the city has available for use by residents, public private, golf courses
Capital Improvement Program 2003-2008 Page 24
City ofAventura
and marinas are accounted for at a different degree depending on accessibility to
citizens of the City. Assuming that public facilities can be accounted for at 100%, private
recreation facilities at 50%, and marinas and the golf course at 25%, the City existing
and proposed recreation areas total 108. Therefore, no deficiency exists under the
City's standards. Table PFOS1 contains an inventory of existing and proposed
recreation and open space areas. The City owns 23 park/open space acres.
Although a deficiency in the provision of recreation/open space does not exist, the City
desires to increase access to public facilities and providing recreational opportunities for
all residents by acquiring and eventually constructing additional park facilities.
The major park facility improvement outlined in the 2003/04 - 2007/08 relates to the
3roviding new recreational and park sites. The projects are included in the detailed
project descriptions and a funding schedule that follows. (See Tables 1 and 2).
The completion of the five - year Capital Improvement Program for parks/open space
recreational facilities will provide the City residents with a well rounded recreational and
park system geared toward meeting the needs of today and tomorrow.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY
Public Recreation Areas
C Country Club Ddve ExerciseNValking path
C Community Center Park
N NE 31~ Avenue Park
N Waterways Park
N Aventura Founders Park
ACRES
APPLICABLE ACRES
5.5 5.5
3.5 3.5
2.0 2.0
1.0 1.0
11.0 11.0
Public Recreation Subtotal
23.0 23.0
Private
Recreation Areas
Pdvate Recreation Sites
Madna Complexes
Golf Courses
Pdvate Recreation Subtotal
Total Recreation Areas
C = Community Park
N = Neighborhood Park
* = Undeveloped
63.61 31.81
9.40 2.35
203.17 50.79
276.18 84.95
299.18 107.95
Capital Improvement Program 2003-2008 Page 25
City of Aventura
Citywide Beautification Proqram
In December of 1996, the City Commission approved the landscape design concepts tc
be utilized with the implementation of a Citywide Beautification Program. This major
undertaking, addresses median and right of way landscaping throughout the public
: areas within the City, and was adopted as one of the City's budget priorities and goals.
The landscape design includes the planting of an assortment of palm trees, including
date palms at the City's entrances and coconut and royal palms on various medians
i throughout the City, as well as shade trees such as live oaks.
With this Beautification Program, the City Commission has fulfilled its long-term goal of
creating the signature of the City and establishing its reputation as "the most beautiful
City in South Florida". The actual construction of these projects will be ongoing until all
of the improvements to the vadous areas within the City are complete.
The following areas have been completed or are scheduled for completion as of the
2002/03 fiscal year:
I Aventura Boulevard, Northern City Entrance, NE 207th Street, NE 183rd Street, NE 185th
Street & 28th Avenue, NE 190th Street, NE 191st Street, NE 29th Avenue, NE 187t~
Street, NE 188~ Street, NE 213t~ Street, Biscayne Boulevard and FEC Landscape
Buffer, Aventura Boulevard Entrance Features and the Library Landscaping Project
Fundin,q Plan
Funding for the proposed beautification and park facilities will be provided by the
aroceeds from the following revenue sources:
Total Category Budget
Fundin,q:
General Fund
i Park Impact Fees
Grants
$4,705,000
$3,983,000
400,000
322,000
Capital Improvement Program 2003-2008 Page 26
City of Aventura
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FAClUTIES IMPROVEMENTS
TABLE 2
PROPOSED SEAUTIFICATION AND PARX FAClUTIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2~(]3/04 - 2007/08
FUNDING PLAN
Capital Improvement Program 2003-2008 Page 27
City of Aventura
1 -CM
Waterways Park Development
2003/04 $3,350,000
PROPOSED PROJECTS
This project includes purchasing 6 acres from Gulfstream Racetrack and developing
and expanding the current Waterways Park. The park would include a multipurpose
sports field, playground, basketball court, fitness trail and preservation of 1.5 acres of
mangroves.
2 - CS
Citywide Beautification Improvements
2003~04 $548,000 2004~05 $24,000
2005/06 $83,000
This project consists of implementing the landscaping and beautification concepts
approved by the City Commission.
2003~04
Yacht Club Way
William Lehman Causeway
Install 3 Newspaper Racks
180,000
344,000
24,000
2004/05 Install 3 Newspaper Racks
24,000
2005/06 NE 207 South Swale 75,000
.......... P_u_r _ch_a_s_e_3_ _B _e n_ _ch_e_s _a_n_ _d_ _T_r_ _a_s_h_. _c_ _a.n_.s- ............................... _8.9.o.9. ............
Capital Improvement Program 2003-2008 Page 28
City of Aventura
3 - CS
NE 31 Avenue Park Development
2003~04 $600,000
This project consists of developing the 2 acre park site on NE 31 Avenue. Planned
facilities and amenities include: 30 space parking lot; 1.5 acre open playfield area;
playground facilities; landscaping with shade trees; decorative fencing separating the
pet park from the play areas; separate entrance for visitors with pets. 25,000 square
foot pet exercise area; drinking fountains for pets and people; several "pooper scooper"
stations; trash receptacles and security lighting.
PET/PLAY PARK
CITY OF AVENTURA
4-CS
Founders Park Improvements
2003/04 $7,000 2004~05 $4,500
2007/08 $65,000
This project consists of maintenance projects, replacing and updating playground
equipment.
2003~04 Soccer Goals
3,000
Capital Improvement Program 2003-2008 Page 29
City ofAventura
Seal Coat Parking Lot and Path 4,000
2004/05 Replace Playground Cover 4,500
2007/08 Replace Playground Equipment 65,000
5 - CS
Country Club Dr, Exercise Path Safety Improvements
2004/05 $23,500
This project consists of paving repairs and seal coating of the exercise path along
Country Club Drive.
Capital Improvement Program 2003-2008 Page 30
City of Aventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City of Aventura's transportation system,
roadways, drainage system, sidewalks, pedestrian pathways, street lighting and other
infrastructure improvements. There are 4 improvement projects in the Capital
Improvement Program, which total $4,135,700. Special emphasis was given to
correcting drainage deficiencies, installation of traffic video monitoring devices,
improving safety through street lighting and addressing maintenance considerations.
The projects outlined in this section have been developed based on a survey of all
areas of the City, with respect to the improvement items, by the Community Services
Department; City's consulting engineer and staff. The projects were prioritized
according to the urgency of the improvements needed and age of the areas to be
improved.
Policies.
The City of Aventura's investment in improvements to the City's transportation system,
roads, sidewalks, street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
· Coordinate area-wide storm water developments with major street improvements.
· Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
· Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
· Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
· Provide an adequate road transportation network that meets or exceeds the capacity
rating outlined in the Comprehensive Plan.
Implement improvements to meet safety standards.
Improve safety by installing street lighting on all appropriate public roadways.
Capital Improvement Program 2003-2008 Page 31
City of Aventura
· Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
· Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Existin,q Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street
NE 28th Place
NE 29th Avenue
NE 29th Place
NE 34th Avenue
NE 188th Street
NE 191 st Street
NE 193rd Street
West Country Club Drive
East Country Club Ddve
NE 203rd Street
NE 206th Street
NE 208th Street
NE 209th Street
NE 213th Street
NE 214th Street
Yacht Club Drive
NE 27th Court
NE 28th Avenue
NE 29th Court
NE 30th Avenue
NE 187th Street
NE 190th Street
NE 192nd Street
Aventura Boulevard
North Country Club Drive
NE 201 Terrace
NE 205th Street
NE 207th Street
NE 208th Terrace
NE 211th Street
NE 214th Terrace
NE 183rd Street
Prior Accomplishments
Since the inception of the Capital Improvement Program, the following projects have
been completed or are scheduled for completion as of the 2002/03 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation - Southside of Lehman Causeway 1996~97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183rd Street & Drainage Improvements 1997/98
NE183rd Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213t~ Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
South Aventura Stormwater Collector 1998/99
Sidewalk Improvements & Replacements 1998/99,
NE 34th avenue Street Lighting Improvements 1999/00
1999/00, 2000/01
Capital Improvement Program 2003-2008 Page 32
City ofAventura
NE 185th Street & NE 28th Avenue Improvements 1999/00
Safety Improvements - Country Club Drive 1999/00
NE 30th Avenue Drainage Improvements 2000/01
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188t~ Street, Lighting & Drainage Improvements 2002/03
Country Club Drive Improvements 2002/03
NE 190 Street Drainage Improvements 2002/03
Road, DrainaRe and Infrastructure Improvements
The City incorporated in November of 1995, prior to that time the area of the City was
under the jurisdiction of Dade County. Condominium Associations or Dade County
maintained the roads and rights-of-way. The City entered into an Interlocal Agreement
with Dade County that transferred the jurisdiction of all public roads and rights-of-ways
to the City. In January of 1997 the City assumed the maintenance of all public roads
and rights-of-way. The City's consulting engineers conducted an extensive evaluation
of the City's infrastructure including roadways, drainage, sidewalks and streetlighting.
The study indicated that major improvements were necessary for storm drainage and
street lighting. Most of the infrastructure deficiencies have been addressed with the
completion of the original 5 year CIP which began in 1997/98.
In January 1997, the City Commission by Resolution No. 97-05 adopted a Policy
governing the conversion of private roads to public roads. The Williams Island Road
project was the first roadway conversion to implement the provisions of the Policy as it
relates to drainage, street lighting and safety improvements.
Major emphasis was also placed on improving street lighting and replacing FPL cobra
head lights with decorative lighting fixtures in areas that the rights-of-way could
accommodate the new light fixtures. During the 1997/98 fiscal year the City in
cooperation with several developers entered into an Agreement to construct the North
Aventura Stormwater Collector (213th Street), 3 years ahead of schedule and at a cost
savings of $1,000,000. In 1999 the south collector was completed using a similar
private-public partnership. During 2002, NE 34th Avenue was connected to the north
collector. During 2003, Biscayne Lakes Garden area and NE 29th Avenue was
connected to the north connector.
Projects outlined herein can be also be classified as drainage improvements and road
resurfacing in accordance with established maintenance schedules. All infrastructure
upgrades of roadways will be coordinated with other projects to prevent multiple paving
projects or pavement cuts.
FundinR Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget
$ 4,135,700
Capital Improvement Program 2003-2008 Page 33
Cit7 of Aventura
Fundin.q:
Transportation Fund $2,415,700
Storm Water Utility Fund $1,720,000
General Fund 35,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2003-2008 Page 34
City of Aventura
PROJECTS SCHEDULED FCR ~- 2007/08 SUMMARY BY YEAR
Totais $ 1,141,0Q3 $ ~,7{~) $ 880,(3~0 $ 700,{:E{3 $ 475,{3:X3 $ 4,135,7~0
TABLE 2
~ED TR,~A31 Off, DRAINAGE AND INFRASTRUCTURE IMPROVEMEhTS
PROJECTS SCHEDULED FOR 2(X)3/04 - 2007~8
FUNDING PLAN
Trar~ien Sytem & Traffic
TDI3 I~peover~ CS 1,2~),7(~)
TDI4 R~ad Reaun'acing Program CS
Totals
35,0~O $ 260,(X30
$ 1,2E0,7~0
8EO,O00
$ 4,135,7~0 $ 1,720,O~0 $ 35,(~30 $ 2,38(3,71{30
Capital Improvement Program 2003-2008 Page 35
City of Aventura
PROPOSED PROJECTS
1-CS
Stormwater Drainage Improvements
2003~04 $565,000 2004/05 $440,000 2005~06 $415,000
2006/07 $250,000 2007108 $50,000
Based on the Stormwater Master Plan prepared by the City's consulting engineers, the
projects included address drainage improvements in the Hospital district and newly
acquired pdvate roads. The Hospital district system will be connected to NE 213 Street
i (North Aventura Stormwater Collector).
Additional projects included provide for ongoing annual minor drainage improvements.
: Most projects include the cost of resuffacing the affected roadways.
12003104
Yacht Club Way Drainage Improvements 150,000
Hospital District NE 213"' Street Connector 415,000
2004/05 Hospital Distdct South Collector
2005/06 Hospital District North Collector 415,000
: 2006/07 Drainage Improvements 50,000
Remove Weir Gate from NE 30 Avenue 200,000
2007/08 Drainage Improvements
50,000
2-CS
Street Lighting Improvements
2003/04 $295,000
This project provides for the installation of new streetlights and illuminated street signs
in certain areas. The lights will provide safe, well-lighted roadways that are aesthetically
pleasing.
2O03~O4
Street Lights: NE 31~ Avenue
Yacht Club Way
Street Signs: NE 31 st Avenue/Williams Island Boulevard
Williams Island Boulevard
NE 29th Place/Aventura Boulevard
NE 30~ Avenue/NE 203rd Street
Causeway/Biscayne Boulevard
Williams Island Boulevard/Biscayne Boulevard
85,000
150,000
60,000
Capital Improvement Program 2003-2008 Page 36
City of Aventura
3-CS
Road Resurfacing Program
2004/05 $370,000 2005/06 $240,000 2006/07 $250,000
This project consists of resurfacing roadways that are not included in the Stormwater
Drainage Improvements. The roads represent the most critical areas as determined by
the Community Services Department.
2004/05 N E 207th Street
370,000
2005/06 Aventura Boulevard
240,000
2006~07 Yacht Club Drive Eastbound Lanes 250,000
4-CS
Transportation System and Traffic Improvements
2003/04 $281,000 2004/05 $129,700 2005/06 $225,000
2006/07 $200,000 2007/08 $425,000
This project includes improvements to the City's transportation and traffic system
including bus shelters. A major component of this project is the implementation of the
Traffic Video Monitoring Program which provides for the installation of cameras at key
intersections to allow for the Police Department to monitor and respond to traffic
conditions.
2003/04
Extend Lehman Causeway Westbound Service Road $55,000
Install Curbing to 6 Bus shelters 15,000
Install Shelter at Biscayne Blvd and NE 210th 73,500
Traffic Video Monitoring Program 137,500
Miami Gardens/Biscayne Blvd, NE 183rd/Biscayne Blvd (2)
2004/05
Install shelter at Yacht Club Drive 75,000
Traffic Video Monitoring Program 54,700
Lehman Causeway/Biscayne Blvd (1)
2005~06
Traffic Video Monitoring Program 225,000
Aventura Mall/Aventura Blvd/Ives Dairy Road
and Biscayne Blvd (5)
2006/07
Traffic Video Monitoring Program
Country Club Drive (4)
200,000
200758
Traffic Video Monitoring Program
NE 207th Street (2), NE 213th Street (2)
NE183rd Street and NE 31=t Ave. (1)
425,000
Capital Improvement Program 2003-2008 Page 37
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include the completion of the charter
elementary school and the construction of a cultural arts center. The Capital
Improvement Program includes projects totaling $20,087,000.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
· Provide easily accessible services to City residents and adequate parking for City
facilities.
· Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
· Provide facilities for future growth of the City and services generated by such
growth.
Existin.q Facilities
Map 1 shows the location of the City of Aventura's Government Center, and the Dade
County Fire Rescue Station and Library Branch.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2002/03 fiscal year:
Project Title
Government Center/Police Station Needs Assessment Study
Government Center Land Purchase
Design of Government Center/Police
Construction of Government Center
Purchase of Charter Elementary School Property
Construction of Charter Elementary School Property
Year
1996/97
1997/98
1997/98
1999~00, 2000/01
2001/02
2002/03
Fundinq Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget
Funding:
General Fund
2005 GO Bond Issue Proceeds
Private Donations
Grants
$20,087,000
4,087,000
6,500,000
8,000,000
1,500,000
Capital Improvement Program 2003-2008 Page 38
City of Aventura
Totals $ 87,000
Capital Improvement Program 2003-2008 Page 39
City of Aventura
PROPOSED PROJECTS
1 -CM
Charter Middle School Construction
2004/05 $4,000,000
This project consists of the construction and equipment for the Charter Middle School
on NE 188th Street.
2- CM
Cultural Center
2004/05 $8,000,000
2005/06 $8,000,000
This project consists the design and construction of a CUltural Arts Center. The
proposed building would be approximately 26,500 square feet with a seating capacity
up to 500. The site for the Center has not been determined at this time. A public
referendum would be held to obtain voter approval of the tax increase necessary to fund
the annual debt service costs associated with the bond issue to fund this project. In
addition $8,000,000 in private donations would be required to assist in funding the
project.
3 -CS
Community Recreation Center Improvements
2003/04 $87,000
This project consists of providing equipment, computers and improvements at the
Community Recreation Center.
2003/04
Facility Reservation Software $8,000
Additional Computers for Technical Center 22,000
Point of Sale and Card Printer Software 8,000
Additional Registration Station 5,000
Curtain Divider for Gym 6,500
Indoor Portable Stage 3,500
Portable Walls for Hanging Art 4,000
200 Folding Chairs 6,000
Fencing 24,000
Capital Improvement Program 2003-2008 Page 40
City of Aventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City of Aventura's
information/communication systems, data processing and the automation of certain
operations by utilizing the latest technology to enhance productivity and efficiency.
There are 8 projects totaling $1,640,250.
Policies
The City of Aventura's investment in communication and computer projects is based on
the following policies:
· Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
· Improve and maintain City-wide radio communications capabilities for Police
operations.
· Develop and maintain computerized capabilities of the various City departments and
information systems.
· Utilize the latest state of the art technology including the use of the Intemet for the
delivery of services.
Capital Improvement Program 2003-2008 Page 41
City of Aventura
TABLE 1
PROPOSED iNFORMATION/COMMUNICATION TECHNOLOGY
PROJECTS SCHEDULED FOR 2(X)~/04- 2007108
SUMMARY BY YEAR
ICT3
ICT4
ICT5
ICT6
ICT7
ICT8
Police Cornp~er~ Systems PD 130,000 145,000 137,500 140,000 140,(~00 692,500
Central MIS FFS 56,500 145,000 40,000 61,0(~O 20,(X30 322,5~)
TABLE 2
PROPOSED INFORMATION/COMMUNICATION TECHNOLOGY
PROJECTS SCHEDULED FOR 2(X)3/04- 2007/06
FUNDING PLAN
ICT1 Police Computers Systems PD
ICT2 Central Computer System FFS
ICT3 Radio Purchase & Replacement PD
ICT4 Corner Equipment FSS
ICT5 Computer Equipment CM
ICT6 Computer Equipment CS
ICT7 Computer Equipment CD
ICT8 Computer Equipment CC
Totals
892,500
322,500
515,000
26,(X30
10,000
26,7(30
41,550
6,000
$ 1,640,250
692,500
322,500
415,000
26.0~0
10,0(30
26,700
41,550
$ 1,540,250
Capital Improvement Program 2003-2008
Page 42
City ofAventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems
2003~04 $130,000 2004105 $145,000
2006/07 $140,000 2007~08 $140,000
2005/06 $137,500
This project consists of purchasing computer equipment and
latest technology for the Police Department.
2003~04 15 Desktop Computers 30,000
Upgrades 5,000
Replace 12 Mobile Laptops 65,000
Air card Replacements 30,000
software that utilizes the
2004/05
15 Desktop Computers
Upgrades
Replace 12 Mobile Laptops
30,000
50,000
65,000
2005~06
Upgrades
Replace 12 Mobile Laptops
10 Desktop Computers
Air card Replacements
40,000
65,000
25,000
7,500
2006/07
Upgrades
Replace 12 Mobile Laptops
10 Desktop Computers
50,000
65,000
25,000
2007~08
Upgrades
Replace 12 Mobile Laptops
10 Desktop Computers
50,000
65,000
25,000
2 - FS
Central Management Information System
2003104 $56,500 2004~05 $145,000 2005~06 $40,000
2006~07 $61,000 2007~08 $20,000
This project consists of purchasing new and replacement computer hardware and
soft,rare that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2003~04
MS Exchange Implementation
Software/Licenses/Upgrades
HTE Occupational Licenses
10,000
5,000
10,000
Capital Improvement Program 2003-2008 Page 43
City of Aventura
Servers/Security/UPS/Switches 26,500
AS 400 Upgrades 5,000
2004/05
Software/Licenses/Upgrades 63,000
Servers/Security/UPS/Switches 27,000
AS 400 Replacement 55,000
2005/06
Software/Licenses/Upgrades 5,000
Servers/Security/UPS/Switches 20,000
AS 400 Upgrades 5,000
MS Exchange Implementation 10,000
2006/07
Software/Licenses/Upgrades 13,000
Servers/Security/UPS/Switches 38,000
AS 400 Upgrades 5,000
MS Exchange Implementation 5,000
2007/08
Software/Licenses/Upgrades 5,000
Servers/Security/UPS/Switches 10,000
AS 400 Upgrades 5,000
3 - PD
Radio Purchase & Replacement
2003/04 $115,000 2004/05 $100,000
2006/07 $100,000 2007/08 $100,000
2005~06 $100,000
This project consists of purchasing equipment to establish and maintain an 800 Mhz
police radio system to improve communications and purchase new radios for projected
additional personnel in the Police Department and replace radios that may become
damaged or become inoperative during the five-year period.
2003~04
10 Handheld & 10 Mobile Radios 50,000
800 Mhz Radio System Upgrades 50,000
New Frequency Expansion 15,000
2004/05
2005/06
10 Handheld & 10 Mobile Radios 50,000
800 Mhz Radio System Upgrades 50,000
10 Handheld & 10 Mobile Radios 50,000
800 Mhz Radio System Upgrades 50,000
2006/07
2007/08
10 Handheld & 10 Mobile Radios 50,000
800 Mhz Radio System Upgrades 50,000
10 Handheld & 10 Mobile Radios 50,000
Capital Improvement Program 2003-2008 Page 44
City of Aventura
800 Mhz Radio System Upgrades 50,000
4 - FSS
Computer Equipment
2003~04 $6,000 2004/05 $6,000
2006/07 $4,000 2007~08 $6,000
2005~06 $4,000
This project includes the replacement of existing equipment for the various employees
of the department.
5 - CM
Computer Equipment
2003~04 $4,000 2005~06 $2,000
2006~07 $4,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
6 - CS
Computer Equipment
2003~04 $2,500 2004~05 $18,800
2006/07 $1,800 2007~08 $1,800
2005/06 $1,800
This project consists of purchasing and upgrading computer equipment in the
Community Services Department.
2003~04 Computer 1,800
3 Printers 700
2004/05 Computer 1,800
GIS Software Upgrade 17,000
2005~06 Computer 1,800
2006/07 Computer 1,800
2007/08 Computer 1,800
7 - CD
Computer Equipment
2003~04 $8,150 2004~05 $8,150
2006107 $8,000 2007~08 $8,050
2005/06 $9,200
Capital Improvement Program 2003-2008 Page 45
City of Aventura
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2003/04
Replace 4 Computers 6,000
Replace 2 Printers 900
Replace 1 Form Printer 1,250
2004~05
Replace 4 Computers 6,000
Printer 2 Printers 900
Replace 1 Form Printer 1,250
2005~06
Replace 4 Computers 6,000
Replace 3 Printers 1,000
Replace 3 Digital Camera 1,700
Replace 1 Laser Pdnter 500
2006~07
Replace 4 Computers 6,000
Replace 1 Printers 500
Replace 1 Line Printer 1,500
2007/08
Replace 4 Computers 6,000
Replace 2 Printers 800
Replace 1 Form Printer 1,250
8 - CC
Computer Equipment
2003~04 $3,000 2006/07 $3,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2003-2008 Page 46
City of Aventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 4 projects totaling
$2,220,168.
Policies
The City Aventura's investment in capital equipment purchases and replacements is
based on the following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
residents of the City.
Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
· Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
· Purchase more economical and multi-functional vehicles.
· Purchase new equipment that will increase productivity and reduce personnel and
maintenance costs.
· Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2003/04 to 2007~08 Capital Improvement Program are
either pertaining to vehicles or operational equipment. These 4 projects, worth
$2,220,168 are displayed in Table 1.
Detailed project descriptions and a funding schedule follow. The CIP guidelines provide
that capital equipment shall be defined as either having a useful life of more than one
year and/or a value of $500 or more.
Fundin.q Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided by annual appropriations from the following sources:
Total Category Budget
$2,220,168
Capital Improvement Program 2003-2008 Page 47
City of Aventura
Fundin¢l:
General Fund
Police Impact Fee Fund
$1,776,918
$ 443,250
Capital Improvement Program 2003-2008 Page 48
City of Aventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2003/04 - 2007/0~
SUMMARY BY YEAR
CE1 Vehicle Purchase & Replacements PD
CE2 Equipment Purchase and Replacement PD
311,600 271,000 313,200 353,590 360,268 1,809,65~
91,000 101,250 65,500 87,500 98,000 443,250
37,500 237~X) 25,000
27,500 21,3G0 1 ~7~0 560 30,200 81,260
$ 467,600 S417,~50 S 380,400 $ 441.650 S 513,468 $ 2,220,168
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2003/04 . 2007106
FUNDING PLAN
CE1 Vehicle Purchase & Replacements PD2
CE2 Equipment Purchase and Replacement PD3
CE3 Equipment Purchase and Replacement CS12
CE4 Equipment Purchase and Replacement CD1
Totals
1,609,658 1,609,658
443,250 0
88,000 86,000
81 ~60 81,260
$ 2,220,168 $ 1,776,915 $ 443,2EO
Capital Improvement Program 2003-2008 Page 49
City of Aventura
PROPOSED PROJECTS
1 -PD
Vehicle Purchase & Replacements
2003/04 $311,660 2004/055271,000
2006/07 $353,590 2007/08 $360,268
2005/06 $313,200
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2003/04 Replace 10 Patrol Vehicles $241,660
Replace 2 Specialty Vehicles 70,000
2004/05 Replace 10 Patrol Vehicles $253,000
Replace 2 Motorized Carts 18,000
2005/06 Replace 12 Patrol Vehicles
$313,200
2006/07
Replace 12 Patrol Vehicles $322,590
Replace Command Post Minivan 22,000
Replace Wave Runner 9,000
2007/08 Replace 12 Patrol Vehicles $332,268
SRO SUV 22,000
2-PD
Equipment Purchase and Replacement
2003/04 $91,000 2004/05 $101,250
2006/07 $87,500 2007/08 $98,000
2005~06 $65,500
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2003~04
: 2004/05
10 Overhead light bars, Sirens & Cages 50,000
Replace 15 vests 9,000
Replace SMART Radar Trailer 10,000
Marine patrol engine replacement 22,000
Purchase 5 handheld radar units 10,000
Replace Marine Patrol Boat 60,000
Replace 10 vests 6,250
5 Overhead light bars, Sirens & Cages25,000
2005/06 10 Sirens & Cages
50,000
Capital Improvement Program 2003-2008 Page 50
City of Aventura
Replace 15 vests
Replace 2 Projectors
9,500
6,000
2006/07
10 Sirens & Cages
Replace 10 vests
Replace 6 radar units
Marine patrol engine replacement
51,000
6,500
18,000
12,000
2006/07
10 Sirens & Cages
Replace 10 SWAT vests
Replace 15 vests
Replace 4 radar units
51,000
25,000
10,000
12,000
3 - CS
Equipment Purchase and Replacement
2003/04 $37,500 2004~05 $23,500
2007~08 $25,000
This project consists of the replacement of equipment that has become inefficien1
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
~urchased:
2003/04 Pickup Truck 17,500
Utility Van 20,000
2004~05 Golf Cart 6,000
Pickup Truck 17,500
2007108 Utility Vehicle
25,000
4 - CD
Equipment Purchase and Replacement
2003~04 $27,500 2004~05 $21,300
2006/07 $560 2007108 $30,200
2005/06 $1,700
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced '
2003/04 Utility Vehicle
Vertical File
27,000
500
2004~05 Pickup Truck 20,200
Bookcase & File 1,100
Capital Improvement Program 2003-2008 Page 51
City of Aventura
2005/06 3 File Cabinets 1,700
2006~07 Vertical File 560
2007108 Utility Vehicle 28,700
2 File Cabinets 1,500
Capital Improvement Program 2003-2008 Page 52
04/09/03 WED 10:31 FAX 305 854 2323 WEISS SEROTA & BELI~ (~002
vOlUNTARY CAMI~AIGN FINANCE RI~STRICTION PROGRAM~
The following is an outline of tho Voluntary Campa'~gn Finance Restriction
Program (the "Program") of the City of Aventura.
I, PMtJciuation in the Pro~ram
Any candidate for Mayor or City Commissioner who desires to participate in thc
Program, may do so upon compliance with thc following conditions precedent:
1. Qualify as a candidate for Mayor or Commissioner in accordance with the'
City Charter and City Code; .. ·
2. Execute a conlract as a participant in the Program;
3. Raise conlxibutions fi'om natural persons (not from cotl~orations,
associations, pa.rmerships or like entities) or fzom self-fuMing, in the
minimum aggregate amount of $7,500.00 or from at least fifty (50) City
electors regardless of the dollal' amount, for the candidate's election
campaign.
Each parlicipating candidate shall comply with the following cmnpaign finance
restrictions:
l. The candidate shall not expend more than an aggregate amount of
$15.000.00 for his or her election campaign;
2. The candidate shall not seek nor accept any contribution:
(i). From any corporation, pat~ership, association or any person other
than a natural person;
~/ 'Fbis l~os~am ..ehnll be sdol~cd by Ordimmoe.
04/09/03 WE]) 10:31 FAX 305 854 2323 WEISS SEROTA & HELF~N ~003
(ii) From any person rag/stared as a lobbyist with the City Clerk or
from the principal of any such lobbyist;
(ii/) From any vendor of the City who is lisied upon any current list of
vendoa's of the City as maintained by the City Purchasing
(iv) In an mount of greater than $200.00 from any person.
III. Benefits Provided by Pro,ram
Participants in good standing with time Program shall be entitled to thc following
benefits during thc course of the Mayoral ur Commission campaign:
1. Participants shall be mcludcd in inf~orruatinnal campaign literature mailed
by the City to all electors of the City.
2. Participants shall be entitled to t~ke par~ in candidate forums established
and arrmged by the City.
3. Participants shall be included in informational materials published by thc
City advising clccUxs of thos~ caudida~as who have volunt~ly agreed to
participate in thc Program,
IV. Exemn~ions
1. Any panicipanl may withdraw from the Program in thc event that all other
candidates for the same Mayoral or Commission seat have refrained from
pariicipating in thc Program.
2. Thc expenditure and contribution restrictiom of this Program shall not bc
applicable in any run-offelectiou for Mayor or Commissioner.
32800 INolur~
2
VOLUNTARY CAMPAIGN FINANCE RESTRICTION PROGRAM~
The following is an outline of the Voluntary Campaign Finance
Program (the "Program") of the City of Aventura.
I. Participation in the Program
Any candidate for Mayor or City
to participate in the
Program, may do so upon compliance with the following conditions precedent:
1. Qualify as a candidate for Mayor or Commissioner in accordance with the
City Charter and City Code;
2.Execute a contract as a participant in the Program;
3. Raise contributions from natural persons (not from corporations,
associations, partnerships or like entities) or from self-funding, in the
minimum aggregate amount of $7,500.00 or from at least fifty (50) City
electors regardless of the dollar amount, for the candidate's election
campaign.
II. Restriction
Each participating candidate shall comply with the following campaign finance
restrictions:
1.
The candidate shall not expend more than an aggregate amount of
$15,000.00 for his or her election campaign;
The candidate shall not seek nor accept any contribution:
(i). From any corporation, partnership, association or any person other
than a natural person;
I/ This Program shall be adopted by Ordinance.
(ii) From any person registered as a lobbyist with the City Clerk or
from the principal of any such lobbyist;
(iii) From any vendor of the City who is listed upon any current list of
vendors of the City as maintained by the City Purchasing
Department;
(iv) In an amount of greater than $200.00 from any person.
III. Benefits Provided by Program
Participants in good standing with the Program shall be entitled to the following
benefits during the course of the Mayoral or Commission campaign:
1. Participants shall be included in informational campaign literature mailed
by the City to all electors of the City.
2. Participants shall be entitled to take part in candidate forums established
and arranged by the City.
3. Participants shall be included in informational materials published by the
City advising electors of those candidates who have voluntarily agreed to
participate in the Program.
IV. Exemptions
1. Any participant may withdraw from the Program in thc event that all other
candidates for the same Mayoral or Commission seat have refrained from
participating in thc Program.
2. The expenditure and contribution restrictions of this Program shall not be
applicable in any mn-off election for Mayor or Commissioner, unless the
mayoral or commission candidate executes a contract extending
2
participation in the Program to the run-off election. If a candidate in the
mn-off election participates in the Program for the mn-off, all of the
restrictions of Section II herein shall apply, except that expenditures made
and contributions received for the regular election in accordance with
Sections II(1) and II(2)(iv) shall not be included in the calculation of
expenditures and contributions for the mn-off election..
V. Remedies
Any participant who violates the restrictions of the Program shall be subject to the
remedies provided in the Program contract which was executed pursuant to Section 1(2)
above. The contractual remedies shall include, but not be limited to, the return and
repayment of prohibited contributions by the participant and payment by the participant
of liquidated damages to the City in accordance with a schedule set forth in the Program
contract.
328.001/Agreements~oluntary Campaign Finance Resthction Program
3
Ma~ 12 03 O6:O?p Robert & Rrlene Diamond 305 933 99E0 p.]
TO: AVENTURA CITY COMMISSION
FROM COMMISSIONER BOB DIAMOND
DATED: MAY 12, 2003
RE: PROPOSED PROJECT - AVENTURA NICE AWARD
PURPOSE:
To recognize businesses located witi'fin the city of Aventura which are providing
outstanding customer service. The purpose is to help elevate Aventura, not only as a
superb place to live, but also a place where the shopper (both resident and visitor) will
receive the highest level of courtesy, respect and service. An annual contest should be
established by our City with proper recognition for the importance of the contest, the
elevation of customer service and recognition for the winners.
METHOD:
1.
Criteria for award. The business must hold an occupational license in thc City of
Aventura and Miami Dade County. The businesses must notify their employees that
they will be seeking this award and will be asking for the full cooperation of all of their
employees in providing the highest level of courtesy, respect and service at all times to
all customers.
The award program will he administered by the Aventura City Commission,
through the Aventura Community Services Advisory Board (Advisory Board) with full
cooperation by the Aventura Marketing Council (AMC). (Please note the Advisory
Board h~ extensive experience, through Bob Sherman, in handling the annual
landscape beautification awards.)
3
The Advisory Board will create Nomination Forms for businesses to fill out. In
addition, it will create Customer Satisfaction Forms and businesses will duplicate them
for distribution throughout their stores.
4
The City of Aventura will mail the Application and Customer Satisfaction Forms to all
businesses in the City. The City will also provide a copy of the application on its
website and wilt have copies of both available at the Government Center.
The AMC will e-mail and fax applications to all AMC members within the City and
will provide a copy of the application on its website. AMC will also have copies
available at the AMC office and at AMC Breakfast and Round*able Meetin4gs: AMC
will also take out full page adds in Aventura News to promote the awards.
Customers will have the option of filling out the Customer Satisfaction Form and
leaving it with the salesperson or mailing it, dropping it offor submission online to
the City or AMC.
7. Businesses will he encouraged to select one or more customer winners (as
determined by the Advisory Board) and reward them with prizes and recognition.
8. The Advisory Board will select the finalists in such categories as the Board
determines appropriate.
Ma~ 12 03 06:08p Robert & Rrlene Bi&mond 305 ~33 99~0 p.2
The Advisory Board will interview and select the volunteer "Mystery
Shoppers" who will visit the finalists for an anonymous shopping experience.
Thc "Mystery Shoppers" will then turn in their Customer Satisfaction Forms to the
City of Aventura for review by the Advisory Board and selection process.
10.
The City of Aventura will publicize the imporlance of the award and thc nomination
process. AMC will also ~ake out full page ads in the Aventura News in accordance
the foregoing.
11.
The panel of judges of select the winners will be the Advisory Board. That
Board shall review all nominations and pre, pare a list of finalists. It shall also
select the "Best Customer Responses" for possible awards by the various stores.
12. The City of Aventura shall then send letters to the various winners with copies to the
AMC.
13. Recognition of winners. The City of Aventura shall purchase individual recognition
plaques for the winners for probable display in their stores. In addition, the City shall
acquire a plaque which shall remain at Government Center and it ghall display the
winners over a ten (10) year period. The AMC shall purchase a 1 O-year plaque and also
display the winner. Both the City and the AMC shall publicize the winners and
help promote the importance of the contest. The winners will be invited to receive
their plaques at an Aventura City Commission meeting, as well as appropriate
recognition by AMC at an AMC Breakfast meeting.
THE GOAL IS TO INCREASE THE LEVEL OF OUTSTANDINO CUSTOMER
SERVICE BY BUSINESSES IN AVENTURA IN ORDER TO MAINTAIN AND
ELEVATE THE REPUTATION AS THE "CITY OF EXCELLENCE." THE CITY OF
AVENTURA WILL HAVE THE FULL COOPERATION AND SUPPORT OF THE
AVENTURA MARKETING COUNCIL.
PG I
AVENTURA MENTORS PROGRAM
BACKGROUND
When asked what the schools serving Aventura needed, Mindy Gould, a parent
supervisor for the NE Dade P.T.A., suggested a senior mentors program to aid
overcrowded schools and students in need or emotional support.
After discussing this concept with Elaine Adler, the president of the Aventura
Marketing Council and it's partnership in education program, we met with Dr.
Annette Weissman, the principle of Ojus Elementary. Dr. VVeissman welcomed
the program with open arms and confirmed the need for mentors and teacher
helpers.
Ojus Elementary was designed for 350-400 students. The current enrollment is
approaching 1,000 students. Budget cuts have made it impossible to have
sufficient teacher aides.
PG 2
AVENTURA MENTORS PROGRAM
IMPLEMENTATION
According to a conversation with Dr. VVeissman and her administrative assistant
Bryna Berman approximately sixty (60) mentors could be used to assist in
classrooms campus and after school programs.
In Order to maintain a flow on senior volunteers and correctly place and replace
these positions as needed, I am proposing to organize a city sponsored Aventura
Mentors Committee.
The key to success for the Aventura Mentors Program will be providing our
volunteers with a meaningful and rewarding program in which they are
professionally organized and recognized for their efforts.
Once this program is tested and perfected at Ojus, it can be expanded to other
area schools: Greynolds Park Elementary, Madie Ives Elementary, Highland
Oaks Elementary, Highland Oaks Middle, Krop Senior High, North Miami Beach
Senior High and if needed- Aventura Charter Elementary School.
PG 3
AVENTURA MENTORS PROGRAM
OBJECTIVES
To create a city sponsored Aventura Mentors Program that will supply local area
schools with teacher helpers and after school programs,
BENEFITS
· More personalized attention for students.
· Assistance for over extended teachers.
· New purpose for senior adults looking to contribute to the community.
OJUS REQUIREMENTS
· 40 Teacher Helpers for twenty (20) kindergarten and 1st grade classes.
· 2 cafeteria helpers
· 10 Hall monitors
· 2 Library Helpers
· 5 After school programs
60 Aventura Mentors for OJUS alone.
PG 1
AVENTURA MENTORS PROGRAM
BACKGROUND
When asked what the schools serving Aventura needed, Mindy Gould, a parent
supervisor for the NE Dade P.T.A., suggested a senior mentors program to aid
ovemrowded schools and students in need or emotional support.
After discussing this concept with Elaine Adler, the president of the Aventura
Marketing Council and it's partnership in education program, we met with Dr.
Annette Weissman, the principle of Ojus Elementary. Dr. Weissman welcomed
the program with open arms and confirmed the need for mentors and teacher
helpers.
Ojus Elementary was designed for 350-400 students. The current enrollment is
approaching 900 students. Budget cuts have made it impossible to have
sufficient teacher aides.
PG 2
AVENTURA MENTORS PROGRAM
IMPLEMENTATION
According to a conversation with Dr. Weissman and her administrative assistant
Bryna Berman approximately thirty-seven (37) mentors could be used to assist in
classrooms campus and after school programs.
In Order to maintain a flow on senior volunteers and correctly place and replace
these positions as needed, I am proposing to organize a city sponsored Aventura
Mentors Committee.
The key to success for the Aventura Mentors Program will be providing our
volunteers with a meaningful and rewarding program in which they are
professionally organized and recognized for their efforts.
Once this program is tested and perfected at Ojus, it can be expanded to other
area schools: Greynolds Park Elementary, Madie Ives Elementary, Highland
Oaks Elementary, Highland Oaks Middle, Krop Senior High, North Miami Beach
Senior High and if needed- Aventura Charter Elementary School.
PG 3
AVENTURA MENTORS PROGRAM
OBJECTIVES
To create a city sponsored Aventura Mentors Program that will supply local area
schools with teacher helpers and after school programs.
BENEFITS
· More personalized attention for students.
· Assistance for over extended teachers.
· New purpose for senior adults looking to contribute to the community.
OJUS REQUIREMENTS
· 18 Teacher Helpers for nine (9) kindergarten and 1st grade classes.
· 2 cafeteria helpers
· 10 Hall monitors (In-shifts)
· 2 Library Helpers
· 5 After school programs
37 Aventura Mentors for OJUS alone.