04-01-2003Jeffrey M, Perlow, Mayor
Zev Auerbach
Jay R. Beskin
Ken Cohen
Bob Diamond
Manny Grossman
Harry Holzberg
h v ntC ty of
urlt
Eric M, Soroka
Teresa M. Soroka, CMC
C/~Attorney
Weiss Scrota Helfman
Pastoriza & Guedes
AGENDA
APRIL 1, 2003 6 PM
19200 West Country Club Drive
Aventura, Florida 33180
CALL TO ORDER~ROLL CALL
5,. PLEDGE OF ALLEGIANCE
:3. ZONING HEARINGS: None.
4. ELECTION OF VICE MAYOR
AGENDA: Request for Deletions/Emergency Additions
6. SPECIAL PRESENTATIONS: None.
7. CONSENT AGENDA: Mat~ers included under the Consent Agenda are self-explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any
member of the Commission, that item must be removed from the Consent Agenda and considered separately.
A. APPROVAL OF MINUTES:
March 11, 2003 Commission Meeting
March 27, 2003 Workshop Meeting
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, APPROVING THE APPOINTMENT
OF MEMBERS TO THE CITY OF AVENTURA ECONOMIC
DEVELOPMENT ADVISORY BOARD FOR A ONE-YEAR
TERM; AND PROVIDING AN EFFECTIVE DATE.
(Provides for reappointment of 7 one-year term members)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE AND OTHERWISE
ENTER INTO THE ATTACHED CHANGE ORDER FOR THE
NE 188TM STREET IMPROVEMENTS PROJECT, BY AND
BETWEEN THE CITY AND JAMES A. CUMMINGS, INC;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
(Approves Change Order in the amount of $112,280 as a result of
unanticipated underground conditions associated with roadway and
drainage construction for NE 188th Street improvements)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, ADJUSTING THE 2002/03 FISCAL
YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED
IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AlMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
(Amends 2002/03 Stormwater Utility Fund to transfer funds from
Capital Reserve line item to Drainage Improvement line item to support
NE 188th Street improvements)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AMENDING RESOLUTION NO.
2003-03 WHICH APPROVED APPOINTMENT OF MEMBERS
TO THE CITY OF AVENTURA COMMUNITY SERVICES
ADVISORY BOARD FOR A ONE-YEAR TERM BY AMENDING
SECTION 1 IN ORDER TO FILL A VACANCY; AND
PROVIDING AN EFFECTIVE DATE.
(Provides for appointment of William Joel to fill vacancy duc to the
resignation of Robert Diamond)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER
ON BEHALF OF THE CITY TO EXECUTE AND OTHERWISE
ENTER INTO THE ATTACHED MUTUAL AID AGREEMENT
BETWEEN THE CITY OF AVENTURA AND THE CITY OF
NORTH BAY VILLAGE FOR LAW ENFORCEMENT ACTIVITIES;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
(Authorizes City Manager to execute Mutual Aid Agreement with North
Bay Village for law enforcement activities)
MOTION AUTHORIZING THE APPROPRIATION OF UP TO
$97,800 FOR RADIO SYSTEMS UPGRADE, TASERS AND
ACCESSORIES, LASER MEASURING DEVICE EQUIPMENT
AND TRAINING, CRIME PREVENTION SUPPLIES, METAL
SHELVING ACCESSORIES AND BUILD OUT AND OFFICE
2
EQUIPMENT FOR THIRD FLOOR POLICING OPERATIONS
FROM THE POLICE FORFEITURE FUND IN ACCORDANCE
WITH CITY MANAGER'S MEMORANDUM.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 03-3-04-2, ELECTRICAL
MAINTENANCE SERVICES TO HORSEPOWER ELECTRIC
INC. AT THE BID PRICES AS CONTAINED IN EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION
TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
(Awards bid for City buildings and facilities electrical maintenance
services to Horsepower Electric, Inc.)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 03-3-18-2, LANDSCAPE
MATERIAL PROCUREMENT AND DELIVERY TO VILA &
SON LANDSCAPING CORPORATION AT THE BID PRICE OF
$139,097.50; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
(Awards bid for landscape materials for Country Club Drive
beautification program to Vila & Son Landscaping)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, APPROVING THE APPOINTMENT
OF ADDITIONAL MEMBERS TO THE AVENTURA CULTURAL
CENTER FOUNDATION, INC.; AND PROVIDING AN
EFFECTIVE DATE.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, RECOMMENDING THAT THE
MIAMI-DADE COUNTY COMMISSION SUPPORT THE
EFFORTS OF THE MIAMI-DADE COUNTY FIRE
DEPARTMENT TO PROVIDE FOR A NEW FIRE STATION TO
BE LOCATED AT IVES DAIRY ROAD AND 1-95 TO HOUSE AN
3
ADVANCED LIFE SUPPORT FIRE TRUCK AND PROVIDE
FOR HAZARDOUS MATERIAL RESPONSE CAPABILITIES;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
(Requests Miami-Dade County Commission to support the County Fire
Rescue Department in locating a new fire station adjacent to 1-95 at Ives
Dairy Road)
Lo
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 03-3-21-2, IRRIGATION
SYSTEM COMPONENTS PROCUREMENT AND DELIVERY
TO HUGHES SUPPLY, INC., AT THE BID PRICE OF
$120,955.20; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
(Awards bid for irrigation system components for Country Club Drive
8. ORDINANCES: FIRST READING/PUBLIC INPUT: None.
9. PUBLIC HEARING: ORDINANCES - SECOND READING:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
AMENDING THE CITY CODE BY AMENDING CHAPTER 2
"ADMINISTRATION", AT DIVISION 3 "ECONOMIC
DEVELOPMENT ADVISORY BOARD", BY AMENDING
SECTION 2-151 "CREATION, COMPOSITION AND
QUALIFICATIONS", AND AMENDING SECTION 2-154
"RULES OF PROCEDURE"; PROVIDING FOR AMENDMENT
TO SIZE AND QUORUM REQUIREMENTS FOR THE
ENCONOMIC DEVELOPMENT ADVISORY BOARD;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCLUSION IN CODE; PROVIDING FOR EFFECTIVE DATE.
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
AMENDING SECTION 31-191(g)(2) OF THE CITY'S LAND
DEVELOPMENT REGULATIONS REGARDING WALL SIGNS
ON OFFICE AND HOTEL BUILDINGS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN THE
CODE; PROVIDING FOR AN EFFECTIVE DATE.
4
10. RESOLUTIONS: None.
11. OTHER BUSINESS: None.
19. PUBLIC COMMENTS
13. REPORTS
14. ADJOURNMENT
SCHEDULE OF FUTURE MEETINGS/EVENTS
COMMISSION WORKSHOP APRIL 22, 2003
10 A.M.
COMMISSION MEETING
MAY 6, 2003 6 P.M.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled
and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City
Clerk, 305-466-8901, not later than ~vo days prior to such proceeding. One or more members of the City of Aventura Advisory
Boards may be in attendance. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any
matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office oftbe City Clerk, City of Aventura Government Center, 19200 W. Country Club
Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-
8901.
MINUTES
CITY COMMISSION MEETING
MARCH 11, 2003 6 PM
(following LPA meeting)
Aventura Government Center
19200 w. Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 6:11 p.m. by
Mayor Jeffrey M. Perlow. Present were Commissioners Arthur Berger, Jay R. Beskin,
Ken Cohen, Manny Grossman, Patricia Rogers-Libert, Vice Mayor Harry Holzberg,
Mayor Perlow, City Manager Eric M. Soroka, City Clerk Teresa M. Soreka and City
Attorney David M. Wolpin. As a quorum was determined to be present, the meeting
commenced.
2. PLEDGE OF ALLEGIANCE:
3. ZONING HEARINGS: Ex-parte communications by Commissioners, if any, were
disclosed and filed with the City Clerk in accordance with City Code Section 34. All
witnesses giving testimony in these hearings were sworn in by the City Clerk.
Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, APPROVING A SIGN VARIANCE FOR HSBC BANK USA
LOCATED AT 2954 AVENTURA BOULEVARD, TO PERMIT A SECOND
WALL SIGN, SIZE NOT TO EXCEED 29.25 SQUARE FEET ON THE SOUTH
ELEVATION, WHERE ONE WALL SIGN IS ALLOWED BY CODE; PROVIDING
AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Rogers-Libert and seconded by
Vice Mayor Holzberg. Planning Director Joanne Carr explained the request of the
applicant and entered the staff report into the record. Mayor Perlow opened the public
hearing. The following individual addressed the Commission: Susan Delegal, Esq.,
representing HSBC Bank USA. There being no further speakers, the public hearing
was closed. The motion for approval passed unanimously and Resolution No. 2003-16
was adopted.
4. AGENDA: Request for Deletions/Emergency Additions: None.
5. SPECIAL PRESENTATIONS: The Kiwanis Club of Aventura, represented by
President, Dr. Thomas Pinder, presented a Plaque of Appreciation to the City. Plaques
of appreciation and keys to the City were presented to outgoing Commissioners Arthur
Berger and Patricia Rogers-Libert.
6. CONSENT AGENDA: Commissioner Rogers-Libert requested removal of items 6D
and 6G, Commissioner Beskin requested removal of items 6A and 6H, and
Commissioner Berger requested removal of item 6B from the Consent Agenda. A
motion to approve the remainder of the Consent Agenda was offered by Vice Mayor
Holzberg, seconded by Commissioner Rogers-Liber[, unanimously passed and the
following action was taken:
C. Resolution No. 2003-17 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED TRAFFIC CONTROL JURISDICTION
AGREEMENT BETWEEN TERRACES NORTH AT TURNBERRY AND
THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
E. Resolution No. 2003-18 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED HIGHWAY LANDSCAPE GRANT
AGREEMENT AND LANDSCAPE CONSTRUCTION AND
MAINTENANCE MEMORANDUM OF AGREEMENT OUTLINING CITY
AND FDOT RESPONSIBILITIES APPLICABLE TO CONSTRUCTION,
MAINTENANCE AND PROJECT CLOSEOUT FOR THE WILLIAM
LEHMAN CAUSEWAY LANDSCAPE IMPROVEMENTS PROJECT
BETWEEN THE CITY OF AVENTURA AND THE FLORIDA
DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
F. Resolution No. 2003-19 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED MEMORANDUM OF AGREEMENT FOR
LANDSCAPE MAINTENANCE ON THE WILLIAM LEHMAN
CAUSEWAY FROM WEST COUNTRY CLUB DRIVE TO EAST
COUNTRY CLUB DRIVE BETWEEN THE CITY OF AVENTURA AND
THE FLORIDA DEPARTMENT OF TRANSPORTATION; AUTHORIZING
THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
2
I. Resolution No. 2003-20 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA CONCERNING THE CITY ELECTION OF
MARCH 4, 2003, DECLARING QUALIFIED UNOPPOSED CANDIDATE
ELECTED TO OFFICE OF COMMISSION SEAT I WITHOUT
NECESSITY FOR FURTHER CONDUCT OF ELECTION PROCESS;
ACCEPTING AND ADOPTING THE MARCH 4, 2003 ELECTION
RESULTS FOR COMMISSION SEATS 3 AND 5, AS CERTIFIED BY
THE CANVASSING BOARD AND A'n'ACHED HERETO; PROVIDING
AN EFFECTIVE DATE.
The following items were removed from the Consent Agenda and addressed separately:
A motion was offered by Commissioner Beskin, seconded by
Commissioner Rogers-Libert and unanimously passed to approve the
minutes of the February 4, 2003 Special Meeting, February 4, 2003
Commission Meeting and February 20, 2003 Workshop Meeting with an
amendment to the February 20, 2003 Workshop Meeting to include in item
3 that he suggested the City terminate its membership in the Aventura
Marketing Council as a result of its participation in the City's election
process.
B. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED TRAFFIC CONTROL JURISDICTION
AGREEMENT BETWEEN WILLIAMS ISLAND ASSOCIATES, LTD. AND
THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Rogers-Libert,
seconded by Commissioner Berger, unanimously passed and Resolution
No. 2003-21 was adopted.
D. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED WORK AUTHORIZATION NO. 01-0103-029
FOR PROFESSIONAL ENGINEERING SERVICES TO PERFORM A
3
TRAFFIC STUDY TO DETERMINE THE FEASIBILITY OF MODIFIYING
THE INTERSECTION OF BISCAYNE BOULEVARD AND N.E. 187TM
STREET BY PROVIDING A RIGHT TURN ONLY ON NE 187TM STREET
BY AND BE'F~NEEN THE CITY OF AVENTURA AND CRAVEN
THOMPSON & ASSOCIATES FOR THE AMOUNT OF $40,800; AND
PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval was offered by Commissioner Rogers-Libert,
seconded by Commissioner Cohen, unanimously passed and Resolution
No. 2003-22 was adopted.
G. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA PROVIDING FOR ACCEPTANCE OF A NON-
EXCLUSIVE EASEMENT FOR BIKE PATH RELOCATION ON THE
SOUTH LIMIT OF CC-AVENTURA INC. PROPERTY; AUTHORIZING
THE CITY MANAGER TO RECORD ALL INSTRUMENTS
CONCERNING THE DEDICATION OF EASEMENT; AUTHORIZING
ACCEPTANCE OF THE DEDICATION; PROVIDING FOR AN
EFFECTIVE DATE.
A motion for approval was offered by Commissioner Rogers-Libert,
seconded by Commissioner Berger, unanimously passed and Resolution
No. 2003-23 was adopted.
H. Mr. Wolpin read the following resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA ADOPTING THE CITY OF AVENTURA 2003
LEGISLATIVE PROGRAM AND PRIORITIES ATTACHED HERETO;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY ACTION
TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
An amendment to delete item 2 from the Program was offered by
Commissioner Beskin, seconded by Commissioner Rogers-Libert and
passed, 5-2, with Commissioner Berger and Vice Mayor Holzberg voting
no. A motion to approve the Resolution, as amended, was offered by
Commissioner Rogers-Libert, seconded by Commissioner Cohen,
unanimously passed and Resolution No. 2003-24 was adopted.
7. ORDINANCES - FIRST READING/PUBLIC INPUT:
4
A. Mr. Wolpin read the following ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING
THE CITY CODE BY AMENDING CHAPTER 2 "ADMINISTRATION", AT
DIVISION 3 "ECONOMIC DEVELOPMENT ADVISORY BOARD", BY
AMENDING SECTION 2-151 "CREATION, COMPOSITION AND
QUALIFICATIONS", AND AMENDING SECTION 2-154 "RULES OF
PROCEDURE"; PROVIDING FOR AMENDMENT TO SIZE AND
QUORUM REQUIREMENTS FOR THE ENCONOMIC DEVELOPMENT
ADVISORY BOARD; PROVIDING FOR SEVERABILITY; PROVIDING
FOR INCLUSION IN CODE; PROVIDING FOR EFFECTIVE DATE.
A motion for approval was offered by Commissioner Rogers-Libert and seconded
by Vice Mayor Holzberg. Mayor Perlow opened the public hearing. The
following individual addressed the Commission: Bob Burroughs. There being no
further speakers, the public hearing was closed. The motion for approval passed
unanimously by roll call vote.
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING
SECTION 31-191(g)(2) OF THE CITY'S LAND DEVELOPMENT
REGULATIONS REGARDING WALL SIGNS ON OFFICE AND HOTEL
BUILDINGS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval, including the incorporation by reference into this hearing
of all amendments and testimony, written and verbal, relative to this item given at
the preceding Local Planning Agency meeting, was offered by Vice Mayor
Holzberg and seconded by Commissioner Rogers-Libert. Mayor Perlow opened
the public hearing. There being no speakers the public hearing was closed. The
motion for approval passed unanimously by tell call vote.
8. PUBLIC HEARING: ORDINANCES- SECOND READING: None.
9. RESOLUTIONS: None.
10.OTHER BUSINESS: None
11. PUBLIC COMMENTS: The following individuals addressed the Commission: Dr.
Patricia Frank, 2780 NE 183r~ Street; Joe Platnick, 18071 Biscayne Boulevard; and
Janet Laine, 3900 island Boulevard.
12. REPORTS. As submitted.
5
13.ADJOURNMENT: There being no further business to come before the Commission
at this time, after motion made, seconded and unanimously passed, the meeting
adjourned at 8:00 p.m.
Teresa M. Soroka, CMC, City Clerk
Approved by the Commission on
Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing
will need a record of the proceedings and, fo~ such purpose, may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based.
6
MINUTES
COMMISSION WORKSHOP MEETING
MARCH 27, 2003 10:00 AM
Aventura Government Center
19200 w, Count~j Club Drive
Aventura, Florida 33180
The meeting was called to order at 10:00 a.m. by Mayor Jeffrey M. Perlow. Present were
Commissioners Zev Auerbach, Jay R. Beskin, Ken Cohen, Bob Diamond, Manny
Grossman, Vice Mayor Harry Holzberg, Mayor Perlow, City Manager Eric M. Soroka, City
Clerk Teresa M. Soroka, and City Attorney David M. Wolpin. As a quorum was determined
to be present, the meeting commenced.
LAND DEDICATION INCENTIVE PROGRAM: Mr. Soroka advised the Commission of
a request from an owner of property on NE 188th Street to dedicate approximately 1.5
acres of land adjacent to the Charter Elementary School site to the City in consideration
for the City allowing increased height for residential development planned on the north
side of NE 188th Street,
CITY MANAGER'S SUMMARY: Consensus to proceed with land dedication incentive
program through preparation of ordinance amending land development regulations for
consideration at May Commission meeting.
AVENTURA CULTURAL CENTER FOUNDATION: Mr. Soroka provided additional
names for consideration for appointment to the Foundation as recommended by current
members. Commissioner Beskin recommended also Landmark resident Barbara Jonas.
CITY MANAGER'S SUMMARY: Consensus to proceed with appointment of individuals
recommended.
3. AVENTURA CHAMBER OF COMMERCE: Mr. Soroka recommended that the City
reinstates its membership in the Chamber of Commerce in light of the Chamber's
withdrawal from the billboard litigation and the resignation of Emil Hubschman.
CITY MANAGER SUMMARY: Membership to be reinstated and City Manager to
monitor Chamber's relationship with the City.
4. CAMPAIGN FINANCE REFORM (Commissioner Cohen): Commissioner Cohen noted
that the Florida League of Cities concurs that the City cannot set a cap on campaign
expenditures and suggested pursuing change in state law. Commissioner Beskin
discussed consideration of voluntary limits on expenditures in exchange for certain
benefits.
CITY MANAGER SUMMARY: Commissioner Beskin and City Attorney to further
research the concept of establishing provisions for voluntary campaign expenditure
limits.
7. JOINT COUNCIL OF AVENTURA (Commissioner Grossman): (Taken out of order)
Commissioner Grossman proposed discussion regarding continuation of membership in
the Joint Council in light of its participation in recent litigation against the City. Joint
Council President Len Brenner advised that the matter of withdrawing from the lawsuit
would be placed before the Joint Council's general membership for approval.
CITY MANAGER'S SUMMARY: No action taken.
The meeting adjourned for five minutes at this time.
Mr. Soroka advised the Commission that the Metro-Dade Fire Department has
requested the City's support of the construction of a new fire station at Ives Dairy Road
and 1-95, as opposed to the placement of an additional fire truck at Station 8. He also
recommended that we request they place a Hazardous Materials unit at that new
location also. Consensus of Commission to proceed with support of new fire station.
WORLD OLYMPIANS ASSOCIATION REQUEST (Mayor Perlow): Commission
discussed request of World Olympians Association to relocate their offices to the City of
Aventura and that the City provide assistance in obtaining corporate sponsorships to
defray their costs.
CITY MANAGER'S SUMMARY: Consensus to participate only to the extent of
facilitating their meetings with potential corporate sponsors.
LIONS OF JERUSALEM (Mayor Perlow): Mr. Soroka advised the Commission of the
request for City's participation in a project whereby lion statutes are displayed in various
areas of the City and later auctioned with proceeds going to underprivileged children in
Jerusalem. (Commissioner Beskin left at 1:25 p.m. during this discussion.)
CITY MANAGER'S SUMMARY: Consensus that they be invited to make a presentation
at the next Commission Workshop.
The next Workshop Meeting was scheduled for Tuesday, Apdl 22, 2003 at 10 a.m.
Mayor Perlow suggested consideration of a resolution expressing the City's
recommendation to the Florida Department of Transportation and the Miami-Dade
County Public Works Department for construction of a link between the Lehman
Causeway and West Dixie Highway.
CITY MANAGER'S SUMMARY: Consensus to proceed
8. ADJOURNMENT: There being no further business to come before the Commission at
this time, after motion made, seconded and unanimously passed, the meeting adjourned
at 2:00 p.m.
Approved by the Commission on
Teresa M. Soroka, CMC, City Clerk
Anyone wishing to appeal any decision made by the City Commission with respect to any matter
considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which record includes the testimony
and evidence upon which the appeal is to be based.
2
AGENDA ITEM 7-B
RESOLUTION NO. 2003-__
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, APPROVING THE
APPOINTMENT OF MEMBERS TO THE CITY OF
AVENTURA ECONOMIC DEVELOPMENT ADVISORY
BOARD FOR A ONE-YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 2-151 of the Aventura City Code provides for the creation of
the Economic Development Advisory Board; and
WHEREAS, the term of office for Board members appointed to one-year terms
expired on February 5, 2003; and
WHEREAS, in accordance with the provisions of Section 3.11 of the Aventura
City Charter, the City Commission wishes to provide for approval of the Mayor's
appointment of members to the Economic Development Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby approves the appointment by the
Mayor of the following individuals to serve as members of the Economic Development
Advisory Board for a term of one year:
Elaine Adler
Sam Blasi
Gary Cohen
Harry Gampel
William Koppel
Russell Rice
Dr. Barry Silverman
Section 2.
adoption.
The
Commissioner
This Resolution shall become effective immediately upon its
foregoing Resolution was offered by Commissioner
who moved its adoption. The motion was seconded by
., and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
Resolution No. 2003-_
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
City Commission Cit~
Eric M. Soroka, ICMA-CM,
March 24, 2003
N,E, 188th Street Improvements Project - Change Order
April 1, 2003 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Change Order in the
amount of $112,280 for the N.E. 188th Street Improvements. The majority of the
change orders were a result of unanticipated underground conditions associated with
roadway and drainage construction.
BACKGROUND
The subject project was awarded to James A. Cummings, Inc. as Amendment No. 3 to
the Construction Management Services Agreement which established the Guaranteed
Maximum Price (GMP) for the project. The GMP was established at $1,339,217. The
project was funded from the General Fund, Stormwater Utility Fund and State Grant
Funds. The project is complete.
Unforeseen circumstances associated with the road construction made it necessary to
modify the contract to accommodate construction requirements. The items contained in
the Change Order have been grouped into four specific construction areas as follows:
Excessive Muck and Utility Conflicts - Due to unforeseen underground
conditions 2,613 cubic yards of muck were removed and replaced with clean
fill. In addition, due to underground utility conflicts relating to existing lines
and the installation of new drainage lines and water mains, several changes
to the original plans were required which resulted in extra work and materials.
Cost - $90,303.
Memo to City Commission
Page 2
Utility Company~ DERM~ and Dade County Shoreline Review Committee
Revisions - Changes required by permitting agencies and utility companies
after plans were approved included the relocation of a fire hydrant, installation
of additional conduit, irrigation taps and the addition of baffles. Cost - $9,931.
Driveway Relocation for Charter School - The Charter School driveway
entrances were modified due to regulatory agency requirements which
required a fire hydrant to be relocated. Cost - $1,282.
Architect Desiqn Error - Contractor was required to raise parking spaces on
N.E. 188tn Street adjacent to the Community Recreation Center for the proper
transition and correct elevation between on-street parking and on-site
parking. The amount of the change will be paid for by the architect by
deducting the amount from their contract. Cost - $10,764.
A Stormwater Utility Fund Budget amendment is included on the Agenda to fund the
change orders.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01171-03
RESOLUTION NO. 2003-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED CHANGE
ORDER FOR THE NE '188TM STREET IMPROVEMENTS
PROJECT, BY AND BETWEEN THE CITY AND JAMES A.
CUMMINGS, INC; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute and otherwise
for the NE 188 Street Improvements Project, by and
enter into a Change Order th
between the City and James A. Cummings, Inc., attached hereto and incorporated
herein as specifically as if set forth at length herein. Said Change Order amount is
$112,280.00.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by
adoption. The motion was seconded by
to a vote, the vote was as follows:
, who moved its
, and upon being put
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey Perlow
Resolution No. 2003-
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
JEFFREY PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
CHANGE
ORDER
Page I of 3
PROJECT:
Aventura Recreational Center
3375 NE 188~ Street
Aventura, FL 33180
TO CONTRACTOR:
James A. Cummings, Inc.
3575 NW 53= Street
Fort Lauderdale, FL 33309
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NO:
CONTRACT DATE:
03-18-03
11-06-01
The Contract is changed as follows:
Owner Change Order
Not valid until signed by the Owner, Architect and Contractor
1. Provide ~ad~tional pollution retard,am baffle at Structure 9C ia accordauee with Request for Change Order
g0010 dated May 28, 2002 .................................................................... ADD: $ 569.00
2. Remove and replace additional unsuilable materials encountered during the performance of the Work ia
accordance with Request for Change Order//0017 dated March 03, 2003 .................................... ADD: $ 43,976.00
3. ~ water and drainage systems due to conflicts elg:ountered with exisifing underground utilities ia
accordance with Request for Change Order g0018, Revision 1, dated March 03, 2003 .................. ADD: $28,448.00
4. Revise new 8" water services to the South as required to cross the existing 6" water main in accordance with
Request for Change Order g0019 dated September 05, 2003 ......................................................... ADD: $ 9,314.00
5. Provide Conflict Manhole at Station 109+05 in accordance with Request for Change Order #0022 dined
September 05, 2002 ...................................................................................................................... ADD: $ 5,797.00
6. Provide Bellsouth conduit sleeves across 188th Street in accordance with Request for Change Order #0026
dated October 25, 2002 ................................................................................................................. ADD: $1,590.00
7. Modify drainage Structures 2B & 6B due to conflict with existing transite water line in accordance with Request
fol' Change Order #0028 dated November 22, 2002 ................................................................... ADD: $ 2,768.00
8. Relocate fire hydrant due to conflict with curb at entrance loop cul-de-sac ia accordance with Request for
Change Order g0035 dated March 04, 2003 ................................................................................. ADD: $ 3,534.00
9.Providu irrigation tap ori~nally indicated to be by "C.N.M.B. Forces" in accordance with Request for Change
Order ~036 dated December 12, 2003 ........................................................................................ ADD: $ 2,534.00
10. Remove and replace curbs and raise parking grades on the North Side of 188th Street ia accordance with
Request for Change Order g0046 dated January 15, 2003 ............................................................. ADD: $10,764.00
CHANGE
ORDER
Page 2 of 3
PROJECT:
Aventura Recreational Center
3375 NE 188' Street
Aventura, FL 33180
TO CONTRACTOR:
James A. Cummings, Inc.
3575 NW 53'~ Street
Fort Lauderdale, FL 33309
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NO:
CONTRACT DATE:
0~1~03
11-06-01
The Contract ie changed as follows:
Owner Change Order
Not valid until eigned by the Owner, Architect and Coiilmctor
11. Relocate fire hydrant at station 118+80 to accomodate new entrance to Charter School in accordance with
Request for Change Order g0047 dated Februfay 17, 2003 ........................................................... ADD: $ 1,282.00
12.Provide additional pollution retardant baffles as directed by D.E.R.M. dining the final inspection in accordance
with Requcet for Change Order g0056 dated March 03, 2003 .................... ADD'$ 1,704.00
CHANGE
ORDER
Page 3 of 3
PROJECT:
Aventura Recreational Center
3375 NE 188~ Street
Aventura, FL 33180
TO CONTRACTOR:
James ^. Cummings, Inc.
3575 NW 53"~ Street
Fort Lauderdale, FI_ 33309
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NO:
CONTRACT DATE:
0~1~03
11-06-01
The Contract is changed as follows:
Owner Change Order
Not valid until signed by the Owner, Architect and Contractor
The orfginat (~ (Guaranteed IV, e~num Price (~jt~.~mnt No. 1)) was ..............................
Ne~ Change bY Previously authortzed Change Orders (Antendments No. 2 and 3) was .........................
The (6e~ (Guaranteed MaxJmurn Price) prior to this Change Order was ..................................
The (c~e~eu~ (Guarantoe~ ~ P~,ce) ~H ~e (~) ~
The new (6~ (Guaranteed Maximum Pr~e) including this Change Order
The Contract 'Time will be (inemesee~ (~leefuase~. (unchanged)
The dato ot' Sub~taWdaJ C.~mlp~efloll ~ of the dato of this Change Ofdor therefore is ..............................
92,666.00
5,138,682.00
5,231,348.00
112,280.00
5,3~3,628.00
odays
02-14-03
NOTE: This summary does no~ refiec{ changes in the Contract Sum, Contract Time or Guaranteed Maximum Pdce which have been
Authoitzed by Construction Change Directive.
I~rme#o/A~l & Partners, Inc.
ARCHITECT
2601 SOUth Bayshom Ddve
Address
Mis~ni, FL 33133
BY Eddie Lamas
James A. Cumrn~ls~ Inc.
CONTRACTOR
3575 NVV 53~ Stme~
Address
?o~t Lauderdale, FL 333~9
BY W~ism R. Den'er
C~o~Ave~ra
O~VNER
19200 We~t Country Club Dr.
Address
Aventura~ FL 33180
BY E~C SOmha
SIGNATURE SIGNATURE SIGNATURE
DATE DATE DATE
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission ~
EMri~¢~ .2S41 r;;~,3 , C MA-C M~'~ ~ ~ger
Resolution Amending 2002/03 Stormwater Utility Fund
April 1, 2003 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution amending
the 2002/03 Stormwater Utility Fund to transfer funds from the Capital Reserve Line
Item to the Drainage Improvement Line Item to support the N.E. 188th Street
Improvements Change Order.
BACKGROUND
A Change Order in the amount of $112,280 relating to unanticipated project revisions
relating to N.E. 188th Street Improvements was presented for approval to the City
Commission.
A Capital Reserve Line Item was established in the Stormwater Utility Fund to provide
funding for change orders and to fund future projects. The Change Order will be
funded by transferring amounts from the Capital Reserve Line Item to the Drainage
Improvements Line Item.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01172-03
RESOLUTION NO. 2003-~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, ADJUSTING THE
2002/03 FISCAL YEAR OPERATING AND CAPITAL
BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the City and upon the recommendations of the City Manager (and the concurrence of
the Finance Support Services Director as to Accounting Principles), it is deemed
necessary to adjust, amend and implement the 2002/03 Operating and Capital Budget
as set forth in Exhibit "A" attached hereto and made a part hereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The recitals contained in the preamble to this Resolution are
incorporated by reference herein.
Section 2. The City Commission authorizes the revisions to the current budget
as are set forth on the attached Exhibit "A" which are deemed incorporated by
reference as though set forth in full herein.
Section 3. The City Manager is authorized to do ali things necessary to carry
out the aims of this Resolution.
Section4. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
Resolution No. 2003-__
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL
SUFFICIENCY:
CITY ATTORNEY
EXHIBIT A
Budget Amendments
Stormwater Utility Fund - 410
Expenditures
Community Service~ - 538
6306 Drainage Improvement~
SUBTOTAL
Non-Departmental - 590
Capital Reserve
SUBTOTAL
337,280
Total Amendments-Expenditures
AGENDA ITEM 7-E
RESOLUTION NO. 2003-._
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AMENDING
RESOLUTION NO. 2003-03 WHICH APPROVED
APPOINTMENT OF MEMBERS TO THE CITY OF
AVENTURA COMMUNITY SERVICES ADVISORY BOARD
FOR A ONE-YEAR TERM BY AMENDING SECTION 1 IN
ORDER TO FILL A VACANCY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 2-121 of the Aventura City Code provides for the creation of
the Community Services Advisory Board; and
WHEREAS, in accordance with the provisions of Section 3.11 of the Aventura
City Charter, the City Commission wishes to provide for approval of the Mayo(s
appointment of members to the Community Services Advisory Board; and
WHEREAS, there presently exists a vacancy in the thirteen-member Board due
to the resignation of Robert Diamond; and
WHEREAS, this Commission wishes to promptly fill that vacancy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby approves the appointment by the
Mayor of William Joel to serve as a member of the Community Services Advisory Board
to fill the vacancy created by the resignation of Robert Diamond.
Section 2. Section 1 of Resolution No. 2003-03 is hereby amended to read as
follows:
Resolution No. 2003-__
Page 2
The City Commission hereby approves the appointment by
the Mayor of the following individuals to serve as members
of the Community Services Advisory Board for a term of one
year:
Rebert-DiameRd
Patricia Crook Frank
Ginger Grossman
Julie Israel
William Joel
Shirlee Levin
Marian Nesbitt
Michael Stern
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner
, who
moved its adoption. The motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Jay R. Beskin
Ken Cohen
Bob Diamond
Manny Grossman
Harry Holzberg
Mayor Jeffrey M. Pedow
Resolution No. 2003-__
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
TO:
FROM:
DATE:
SUBJECT:
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
City Commission ty v~a '~
Eric M. Soroka, ICMA-CM, Ci
March 24, 2003
Law Enforcement Mutual Aid Agreement Between the City and the
City of North Bay Village
April 1, 2003 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
execution of the Law Enfomement Mutual Aid Agreement with the City of North Bay
Village.
BACKGROUND
In order to improve cooperative relationships between law enforcement agencies and
provide a mechanism to share police resources in the event of emergencies or certain
demanding situations, Chapter 23, Florida Statutes, Florida Mutual Aid Act allows
agencies to enter into Police Services Mutual Aid Agreements. The various
departments use a basic Mutual Aid Agreement.
The following list comprises the circumstances and conditions under which mutual aid
may be requested:
The joint multijurisdictional criminal investigations.
Civil affray or disobedience, disturbances, riots, large pretest
demonstrations, controversial trials, political conventions, labor disputes
and strikes.
Any natural disaster.
Incidents which require rescue operations and crowd and traffic control
measures including, but not limited to, large-scale evacuations, aircraft
and shipping disasters, fires explosions, gas line leaks, radiological
incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from disturbances within detention facilities.
7. Hostage and barricade subject situations, and aircraft piracy.
8. Control of major crime scenes, area searches, perimeter control, back-ups
to emergency and in-process calls, pursuits, and missing person calls.
9. Enemy attack.
10. Transportation of evidence requiring security.
1 1. Major events, e.g., sporting events, concerts, parades fairs, festivals and
conventions.
12. Security and escort duties for dignitaries.
13. Emergency situations in which one agency cannot perform its functional
objective.
14. Incidents requiring utilization for specialized units, e.g., underwater
recovery, aircraft, canine motorcycle, bomb, crime scene, marine patrol,
and police information.
15. Joint training in areas of mutual need.
The Agreement is beneficial in our mission to protect the safety and quality of life of our
residents.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01173-03
RESOLUTION NO. 2003-__
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED MUTUAL AID
AGREEMENT BETWEEN THE CITY OF AVENTURA AND
THE CITY OF NORTH BAY VILLAGE FOR LAW
ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized on behalf of the City of
Aventura to execute and otherwise enter into that certain Mutual Aid Agreement between
the City of Aventura and the City of North Bay Village for law enforcement activities in
substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to do all things necessary and
expedient in order to effectuate the execution of the attached Agreement described in
Section 1 above, and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
Resolution No. 2003-__
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
MUTUAL AID AGREEMENT
Between the North Bay Village Police Department
and the City of Aventura Police Department
WHEREAS, it is the responsibility of the governments of the City of North Bay
Village, Florida, and the City of Aventura, Florida, to ensure the public safety of
their citizens by providing adequate levels of police services to address any
foreseeable routine or emergency situation; and
WHEREAS, because of the existing and continuing possibility of the occurrence
of law enfomement problems and other natural and manmade conditions which
are, or are likely to be, beyond the control of the services, personnel, equipment
or facilities of the participating municipal police departments; and
WHEREAS, 'in order to ensure the preparation of these law enforcement
agencies will be adequate to address any and all of these conditions, to protect
the public peace and safety, and to preserve the lives and property of the people
of the participating Dade County municipalities; and
WHEREAS, the participating Dade County municipalities have the authority
under Chapter 23, Florida Statutes, Florida Mutual Aid Act, to enter into a Mutual
Aid Agreement.
NOW, THEREFORE, BE IT KNOWN, that the City of North Bay Village,
subdivision of the State of Florida, and the undersigned representatives, in
consideration of mutual promises to render valuable aid in times of necessity, do
hereby agree to fully and faithfully abide by and be bound by the following terms
and conditions:
1. Short title: Mutual Aid Agreement
Description: Since the Mutual Aid Agreement provides for the requesting
and rendering of assistance for both routine and intensive law
enforcement situations, this Mutual Aid Agreement combines the elements
of both a voluntary cooperation agreement and a requested operational
assistance agreement as described in Chapter 23 Florida Statutes.
3. Definitions:
Joint declaration: A document which enumerates the various
conditions or situations where aid may be requested or rendered
pursuant to this Agreement, as determined by concerned agency
heads. Subsequent to execution by the concerned agency heads,
the Joint Declaration shall be filed with the clerks of the respective
political subdivisions and shall thereafter become part of this
Agreement. Said declaration may be amended or supplemented
at any time by the agency heads by filing subsequent declarations
with the clerks of the respective political subdivisions.
Agency or participating law enforcement agency: Either the
City of North Bay Village Police Department or the participating
municipal police department.
Agency Head: Either the Chief of the City of North Bay Village
Police Department, or the Chief's designees, and the Chief of
Police of the participating municipal police department, or the
Chief's designees.
Participating municipal police department: The police
department of any municipality in Dade County, Florida, that has
approved and executed this Agreement upon the approval of the
governing body of the municipality.
Certified law enforcement employees: Any law enforcement
employee certified as provided in Chapter 943, Florida Statutes.
4. Operations:
In the event that a party to this Agreement is in need of assistance,
as specified in the applicable Joint Declaration, an authorized
representative of the police department requiring assistance shall
notify the agency from which such assistance is requested. The
authorized agency representative whose assistance is sought shall
evaluate the situation and his available resources, and will respond
in a manner deemed appropriate.
Each party to this Agreement agrees to furnish necessary man
power, equipment, facilities, and other resources and to render
services to the other party as required to assist the requesting
party in addressing the situation which caused the request;
provided, however, that no party shall be required to deplete,
unreasonably, its own manpower, equipment, facilities, and other
resources and services in rendering such assistance.
The agency heads of the participating law enforcement agencies,
or their designees, shall establish procedures for giving control of
the mission definition to the requesting agency, and for giving
tactical control over accomplishing any such assigned mission and
supervisory control over all personnel or equipment provided
pursuant to this Agreement to the providing agency.
5. Powers, Privileges, Immunities, and Costs:
All employees of the participating municipal police department,
certified law enforcement employees as defined in Chapter 943,
Florida Statutes, during such time that said employees are
actually providing aid outside of the jurisdictional limits of the
employing municipality pursuant to a request for aid made in
accordance with this Agreement, shall pursuant to the provisions
of Chapter 23, Florida Statutes, have the same powers, duties,
rights, privileges, and immunities as if they were Performing their
duties in the political subdivision in which they are regularly
employed.
The political subdivision having financial responsibility for the law
enforcement agency providing the services, personnel, equip-
ment, or facilities pursuant to the provisions of this Agreement
shall bear any loss or damage to same and shall pay any and
all expenses incurred in the maintenance and operation of same.
The political subdivision having financial responsibility for the law
enforcement agency providing aid pursuant to this Agreement shall
compensate all of its employees rendering aid pursuant to this
Agreement, during the time of rendering of such aid, and shall
defray the actual travel and maintenance expenses of such
employees while they are rendering such aid. Such compensation
shall include any amounts paid or due for compensation due to
personal injury or death while such employees are engaged in
rendering such aid. Such compensation shall also include all
benefits normally due such employees.
All exemptions from ordinances and rules, and all pension,
insurance, relief, disability, workers compensation, salary,
death, and other benefits which apply to the activity of such
officers, agents, or employees of any such agency, when
performing their respective functions within the territorial limits
of their respective agencies, shall apply to them to the same
degree, manner, and extent while engaged in the performance
of their functions and duties extraterritorial under the provisions
of this Mutual Aid Agreement. The provision of this Agreement
shall apply with equal effect to paid and auxiliary employees.
Indemnification: The political subdivision having financial responsibility
for the law enforcement agency providing aid pursuant to this Agreement
agrees to hold harmless, defend, and indemnify the requesting law
enforcement agency and its political subdivision in any suit, action or claim
for damages resulting from any and all acts or conduct of employees of
said providing agency while providing aid pursuant to this Agreement,
subject to Chapter 768, Florida Statutes, where applicable.
Forfeitures: It is recognized that during the course of the operation of the
Agreement, property subject to forfeiture under the Florida Contraband
Forfeiture Act, Florida Statutes, may be seized. The property shall be
seized, forfeited, and equitably distributed among the participating
agencies in proportion to the amount of investigation and par[icipation
performed by each agency. This shall occur pursuant to the provisions of
the Florida Contraband Forfeiture Act.
Conflicts: Any conflict between this Agreement and the Florida Mutual
Aid Act will be controlled by the provisions of the latter, whenever
conditions exist that are within the definitions stated in Chapter 23, Florida
Statutes.
Effective Date and Duration: This Agreement shall be in effect from
date of signing, through and including January 1, 2007, and under no
circumstances may this Agreement be renewed, amended or extended
except in writing.
10. Cancellation: This Agreement may be canceled by either party upon
sixty (60) days written notice to the other party. Cancellation will be at the
discretion of the chief executive officers of the parties hereto.
~~this/~ d ay of .~/)~J~rh ~' ,2002.
I /~ Manager, C~ of N. Bay Village, FL ~Av'nt"~'~, ~lo rid a
~,l TE~ST: //'~ j//"')~/ ATTEST:
N~lerk, City of N. Bay Village, FL City Clerk, City of Aventura, Flodda
-~.. TERESA M. SOROKA, CMC/AAE
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
City Attorney, City of N Bay Village, FL City Attorney, City of Aventura, Florida
JOINT DECLARATION
OF THE CHIEF OF THE CITY OF AVENTURA POLICE DEPARTMENT
AND THE CHIEF OF THE CITY OF NORTH BAY VILLAGE POLICE
DEPARTMENT PURSUANT TO MUTUAL AID AGREEMENT
A deputy sheriff or police officer of either of the participating law enforcement
agencies shall be considered to be operating under the provisions of the Mutual
Aid Agreement when:
participating in law enforcement activities that are preplanned
and approved by each respective agency head, or
appropriately dispatched in response to a request for assistance
from the other law enforcement agency.
In compliance with, and under the authority of, the Mutual Aid Agreement, hereto
entered into by the City of Aventura, Florida, and the City of North Bay Village,
Florida, it is hereby declared that the following list comprises the circumstances
and conditions under which mutual aid may be requested and rendered
regarding police operations pursuant to the Agreement. Said list may be
amended or supplemented from time to time, as needs dictate by subsequent
declarations.
1. Joint multi-jurisdictional criminal investigations
Civil affray or disobedience, disturbances, riots, large protest
demonstrations, controversial trials, political conventions, labor disputes,
and strikes
3. Any natural disaster
Incidents which require rescue operations and crowd and traffic control
measures, including, but not limited to, large-scale evacuations, aircraft
and shipping disasters, fires, explosions, gas line leaks, radiological
incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures
5. Terrorist activities including, but not limited to, acts of sabotage
6. Escapes from or disturbances within detention facilities
7. Hostage and barricaded subject situations, and aircraft piracy
Control of major crime scenes, area searches, perimeter control, backups
to emergency and in-progress calls, pursuits, and missing persons calls
9. Enemy attack
10. Transportation of evidence requiring security
11.
Major events; e.g., sporting events, concerts, parades, fairs, festivals, and
conventions
12. Security and escort duties for dignitaries
13.
Emergency situations in which one agency cannot perform its functional
objective
14.
Incidents requiring utilization of specialized units; e.g., underwater
recovery, canine, motorcycle, crime scene, marine patrol enforcement or
investigation, and police information
15. Joint training in areas of mutual need
16.
Participating in exigent situations without a formal request which are
spontaneous occurrences such as area searches for wanted subjects,
perimeters, crimes in progress, escaped prisoners; traffic stops near
municipal boundaries, request for assistance and no local unit is available
or nearby, calls or transmissions indicating an officer is injured, calls
indicating a crime of incident has occurred in which a citizen may likely be
injured and the assisting municipality is closer to the area than the officer
receiving the call
17.
Mutual enforcement of all existing applicable laws and ordinances and
exercise of arrest powers within the area comprising the jurisdictional
waters within respective municipal boundaries
DATE:,.
Chief~
.~1~1. Bay Village, Florida
(/ /IRVINGHELLER
Cilylo}"N. Bay Village, FL, CITY CLERK
DATE:
Chief of City of Aventura Police Dept.,
Aventura, Florida
THOMAS E. RIBEL
ATTEST:
City Clerk, City of Aventura
TERESA M. SOROKA, CMCIAAE
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
City Commission Cit~~~
Eric M. Soroka, ICMA-CM, ~=r
March 26, 2003
Disbursement of Police Forfeiture Funds
April 1, 2003 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend
funds from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $97,800 for radio systems
upgrade, tasers and accessories, laser measuring device equipment and
training, crime prevention supplies, metal shelving accessories and build out and
office equipment for third floor policing operations from the Police Forfeiture
Fund in accordance with the City Manager's memorandum".
BACKGROUND
As per the attached Staff Report, the Police Chief has requested approval to
appropriate Police Forfeiture Funds as follows:
2.
3.
4.
5.
6.
800 Mhz Radio System Upgrades $38,000
M26 Tasers and accessories $ 2, 300
Equipment and training for laser measuring device $ 5,500
Crime Prevention supplies $ 4,000
Metal shelving & accessories $ 8,000
Expansion build out - 3rd floor $40,000
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01176-03
CITY OF AVENTURA
TO:
FROM:
DATE:
SUBJECT:
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
Eric M. S,oroka, City
March 17, 2003
Use of Forfeiture Funds
Florida State Statute 932.704 requires that money resulting from forfeitures be
maintained in a special law enforcement trust fund, and that the funds be
expended only upon request of the Chief of Police to the governing body of the
municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of Forfeiture
Funds for the items shown below. I request this be presented at the April 2003
Commission meeting.
800 Mhz Radio System Upgrades $38,000
M26 Tasers and accessories $2,300
Equipment and training for laser measuring device$5,500
Crime Prevention supplies $4,000
Metal shelving & accessories $8,000
Expansion build out - 3'd floor $40,000
Total Expenditure Request:
$97,800
I certify that this requested expenditure complies with Florida State Statute
932.704 in that:
1. Funds will be used for an appropriate law enforcement purpose.
2. Funds are not being used as a normal source of revenue for the
Police Department.
3. Funds were not considered in the adoption and approval of the budget
of the Police Department.
Summar~
800 Mhz Radio System - The allocated money would be used to pay for Phase
II upgrades to the existing radio system.
M26 Taser & Accessories - The department currently issues to all sworn
officers that request the equipment. This purchase would complete the order for
officers currently requesting the Taser for duty use.
Equipment/training for Laser device - The department currently owns a laser
measuring device that can be used by crime scene and traffic homicide to obtain
extremely accurate measures that are critical in these instances. This allocated
money would be used to pay for the training and materials necessary for our
officers to use the equipment.
Crime Prevention Supplies - These supplies will be used for crime prevention
in the areas of VIN etching, Jr Police badges, coloring books and flashing
reflectors. All of these items are used as crime prevention handouts during
educational sessions or events.
Metal Shelving & accessories - Shelving would be purchased for the Armory,
Quartermasters office and other Quartermaster storage areas to enhance and
increase the space available for quartermaster storage within the station.
Expansion build out - Funds would be used to build out vacant floor space on
the 3r~ floor for police department use. Previously employees were working out
of an off site sub-station in the Promenade Mall, however, the landlord advised
the PD must vacate the space due to new tenants moving in. The build out
would consist of office equipment, modular furniture, partition walls, data and
phone drops and electrical outlets.
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
BY:
DATE:
SUBJECT:
City Commission
Eric M. Soroka, ICMA-CM, ~i~/~
RM°a~21~i ~r3man' Direct°r °~.
nity Servi~
Bid No. 03-3-04-2, Electrical Maintenance Services
April 1, 2003 City Commission Meeting Agenda Item
Recommendation
It is recommended that the City Commission adopt the attached Re~olution awarding Bid
No. 03-3-04-2, Electrical Maintenance Services to the lowest responsible and responsive
bidder, Horsepower Electric, Inc. for the prices contained herein.
Background
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on March 4, 2003. The bid was advertised in the local newspaper
and via the internet. Eleven perspective bidders attended the pre-bid conference and five
qualified bids were received on March 4, 2003. All specifications were reviewed by the City
Attomey prior to advertising for bids.
The City received qualified bids for this project from the following vendors: 1. American Lighting
2. Horsepower Electric
3. Florida Electric Service
4. Advanced Electrical
5. Imperial Electric
A bid tabulation sheet is attached for your review, as well as the following summary
comparing the two lowest bidders, Horsepower Electric and imperial Electric:
City Commission
March 26, 2003
Page Two
Hourly Labor Rates
Supervisor
Master Electrician
Journeyman Electrician
Electricians Helper
Horsepower Electric Imperial Electric
Reg. Time O/T Reg. Time O/-I'
N/C N/C $35.00 $50.00
N/C N/C $35.00 $50.00
$36.63 $44.44 $35.00 $50.00
$36.63 $44.44 $30.00 $45.00
Hourly Equipment Rates
Bucket Truck
Crane
$21.90 $21.90 $30.00 $30.00
$21.90 $21.90 $30.00 $30.00
Regular time is defined as Monday through Friday from 8:30 AM to 5 PM. Overtime rates
apply for all other times.
You will find that although Imperial Electric provided the lowest hourly rates for the
journeyman electrician and electrician helper during regular working hours, they are more
expensive on all other labor and equipment rental rates, including overtime. Horsepower
Electric will not charge for the services of a supervisor or master electrician. The City
determines if a supervisor or master electrician is needed. This bid component is further
clarified in the attached correspondence from Horsepower Electric.
Over the past two fiscal years, the City has spent approximately $119,500 on electrical
maintenance services. Approximately $15,000 has been required for overtime services or
approximately 12.5% of our expenditures. Based upon this factor, along with lower prices
for the rest of the bid items, Horsepower Electric is the lowest comprehensive responsive
bid.
The Agreement also cells for immediate services in the event of an emergency, such as a
hurricane or other event. The contract is for an initial two-year period with extensions for
two additional one-year periods at the City's sole discretion. Should the City opt to extend
the contract, Horsepower Electric agreed to hold their bid prices firm for all extension
periods. Horsepower Electric currently provides similar services to Miami-Dade County,
the Florida Department of Transportation and the City of Weston, all of whom have given
their favorable recommendation. Horsepower Electric maintains all necessary licenses and
will provide the City with all required liability insurance within thirty days of the bid award.
The Agreement also requires Horsepower Electric to maintain an inventory of streetlights,
City Commission
March 26, 2003
Page Three
poles and other fixtures without storage charges to the City and respond to all emergency
calls within two hours of notification. All services are billed monthly on an "as needed"
basis with no guarantee for minimum payments throughout the life of the agreement.
If you desire any additional information, please feel free to contact me.
RMS/gf
Attachments
RMS03019
RESOLUTION NO.2003-.~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 03-3-04-2, ELECTRICAL MAINTENANCE SERVICES TO
HORSEPOWER ELECTRIC INC. AT THE BID PRICES AS CONTAINED
IN EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE
AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 03-3-04-2, ELECTRICAL
MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Horsepower Electric, Inc., has submitted
the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO.03-3-04-2, ELECTRICAL
MAINTENANCE SERVICES, is hereby awarded to Horsepower Electric Inc., in the
Resolution No. 2003-__
Page 2
amounts contained in Exhibit "A".
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item No. 001-5001-539-4620.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by
adoption. The motion was seconded by
vote, the vote was as follows:
., who moved its
and upon being put to a
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Bob Diamond
Commissioner Ken Cohen
Commissioner Manny Orossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
Resolution No. 2003-__
Page 3
PASSED AND ADOPTED this 1st day of April, 2003.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Resolution No. 2003-__
Page 4
Hourly Labor Rates:
Supervisor
Master Electrician
Journeyman Electrician
Electricians' Helper
Hourly Equipment Rates:
Bucket Truck
Crane
Exhibit "A"
Regular Time
No Cha~e
No Cha~e
$36.63
$36.63
$21.90
$21.90
Overtime
No Cha~e
No Cha~e
$44.44
$44.44
$21.90
$21.90
HORSEPOWER ELECTRIC, INC.
8105 FY~vt 20zh Avenu. e, Hi~leak, Florida
TEl. f'305~ 819-4060 F,4X ('305) ~19-4222
Ma~ch 5, 2003
I~. Jeff'Shields
City of Aventura
1920O West Country Club Dr.
Aventura, FL $$180
BID - 03-3-04-2..0-2003~JS
Electrical Mai~aaace S~vi~
De~r Mr. Shields:
The reason that we submitted & no charge bid for the items of Supervisor and M~ster
Elec~ician is because the or.head for these per~o~el are buih into our hourly figure for
our loum~man Electrician and Helper.
If you needed the services ora Supervisor or a Master Electrician from Horsepower
Electric Inc. h'tese individuals would be provided to you at no charge.
Our electrical mainteuancc ~rew consists of ooe $oumc-'yman and one Helper for which
we have submitted hourly rates in the bid
If you have any questions please do not hesitate to contact me at 305-819-4060.
Se. Jot Project Manager
"PRIDE IN QUALITY"
CITY OF AVENTURA
BID TABULATION
ELECTRICAL MAINTENANCE SERVICES
BID NO. 03-3-04-2
BID OPENING AT 2:00 PM ON MARCH 4, 2003
American Lighting Regular Overtime Proper Bid Schedule Subs Listed Bidder
Time Bond of Values Oual. Strnt.
.abor Rates: Yes Yes Yes Yes
Su pet~,,isor $45.00 $67.50
Master Electdcan $45.00 $67.50 Public 4 Copies of Cerlificete ofCertificate of
Journeyman $45.00 $67.50 Entity Crime Bid Insurance Competencies
Helper $40.00 $60.00 Affidavit
Bucket Truck* $40.00 $40.00
Crane* $35.00 $35.00 Yes No No rea
*Note: Portal to Po~tal
Horsepower Electric Regulm Ove~ime Proper Bid Schedule Subs Listed Bidder
Time Bond of Values Qual. Strut.
Labor Rates: Yes Yes Yes Yes
Supen~sor rEc rEc
Master Electfican rEc rEc Public 4 Copies of Certificate ofCertificate of
Journeyman $36.63 $44.44 Entity Crime Bid Insurance Competencies
Helper $36.63 $44.44 Affidavit
iucket Truck $21.90 $21.90
Crane $21.90 $21.90 Yes Yes No rEa
Advanced Electrical Regular overtime Proper Bid Schedule Subs Listed Bidder
Time Bond of Values Qual. Stmt.
Labor Rates: Yes Yes Yes Yes
Supenrisor i $37.50 $56.25
~laster Electrican $37.50 $56.25 Public 4 Copies of Cerlificate ofCertificate of
Journeyman $37.50 $56.25 Entity Cdme Bid Insurance Competencies
Helper $37.50 $56.25 Affidavit
Bucket Truck $35.00 $35.00
Crane $90.00 $110.00 Yes No Yes rEa
~mperial Electric Regular overtime Proper Bid Schedule Subs Listed Bidder
Time Bond of Values Qual. Stmt.
.abor Rates: Yes Yes Yes Yes
Supenrisor $35.00 $50.00
Master Electfican $35.00 $50.00 Public 4 Copies of Certificate ofCerliflcate of
Journeyman $35.00 $50.00 Entity Crime Bid Insurance Competencles
Helper $30.00 $45.00 Affidavit
Bucket Truck $30.00 $30.00
Crane $30.00 $30.00 Yes Yes Yes rea
Florida Electric Regular Ove~me Proper Bid Schedule Subs Listed Bidder
Time Bond of Values Qual. Strut.
Labor Rates: Yes Yes Yes Yes
Supewisor $38.50 $56.00
Vlaster Electrican $38.50 $56.00 Public 4 Copies of Certificate ofCertificate of
Journeyman $38.50 $56.00 Entity Crime Bid Insurance Competencies
, Helper $38.50 $56.00 Affidavit
Bucket Truck $35.00 $35.00
Crane $40.00 $40.00 Yes Yes Yes rEa
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
BY:
DATE:
SUBJECT:
City Commission /.~
Eric M. Soroka, ICMA-CM, C~_t~ ~anag~
Robert M. Sherman, Director of ~y Servi .~__.~
March 26, 2003
Bid No. 03-3-18-2, Landscape Material Procurement and Delivery
April 1, 2003 City Commission Meeting Agenda Item
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 03-3-18-2, Landscape Material Procurement and Delivery to the lowest
responsible and responsive bidder, Vila & Sons Landscaping Corporation for the
amount of $139,097.50.
Back.qround
This project is part of the overall beautification program authorized by the City
Commission to improve the landscaping of Country Club Drive. These specifications
were prepared by our Landscape Architect and reviewed by the City Attorney prior to
advertising for bids. The landscape plans were then reviewed and approved by the
Community Services Advisory Board and the City Commission. In accordance with the
City's Purchasing Ordinance, bids for this project were solicited, advertised and opened
on March 18, 2003. The bid was advertised in the local newspaper and via the internet.
Two bids were received on March 14, 2003 and they were:
1. Vila & Sons Landscaping Corporation
2. Luke's Landscaping, Inc.
City Commission
March 26, 2003
Page Two
A bid tabulation sheet is attached for your review as well as the following summary:
Vendor
Lump Sum Bid
Vila & Sons Landscaping Corporation
Luke's Landscaping, Inc.
$146,375.50
$157,620.60
Subsequent to the bid, forty-four (44) Tabebuia (pink tabs) trees were deleted, as they
will be supplied and planted by Aventura Hospital as part of their mitigation for the new
parking garage and medical center. Accordingly, the bid was reduced and should be
awarded as follows:
Vila & Sons Landscaping Corporation
Less (44) Tabebuia
$146,375.50
-7,260.00
$139,097.50
The trees will be installed by our landscape contractor as needed at the existing
contract prices on a time and materials basis.
If you desire any additional information, please feel free to contact me.
RMS/gf
Attachments
RMS03020
RESOLUTION NO. 2003-__
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AWARDING AND
LETTING A BID/CONTRACT FOR BID NO. 03-3-18-2,
LANDSCAPE MATERIAL PROCUREMENT AND
DELIVERY TO VlLA & SON LANDSCAPING
CORPORATION AT THE BID PRICE OF $139,097.50;
AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION
AND ALLOCATION OF FUNDS FOR SAID BID AWARD;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, propedy
solicited and accordingly accepted bids for BID NO. 03-3-18-2, LANDSCAPING
MATERIAL PROCUREMENT AND DELIVERY; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Vila & Sons Landscaping Corporation, has
submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID N0.03-3-18-2, LANDSCAPING
Resolution No. 2003-__
Page 2
MATERIAL PROCUREMENT AND DELIVERY, is hereby awarded to Vila & Sons
Landscaping Corporation, in the amount of $139,097.50.
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item No. 001-8001-50-539-6301.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by
adoption. The motion was seconded by
vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Bob Diamond
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
., who moved its
and upon being put to a
Resolution No. 2003-__
Page 3
PASSED AND ADOPTED this 1st day of April, 2003.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
~ar 19 03 04:49p P'~
O~LEARY DESIGN ASSOCIATES P.A.
lANDSCAPE ARCHITECTURE LAND pLANNING
URBAN Of. SIGN GRAPHIC Orr. SIGN
' March 19, 2003
Mr. Robe~ M. Sherman
Director of Covmi~mity Services
City of Aventma
2999 N.E. 191' Stxeet, Suite//500
Aventura, Florida 33180
Country Club Drive
Landscape Material Procurement & Delivery
Aventura, Florida
Bid No. 03-3-18-2
Dear Mr. Sherman:
I have reviewed the (2) Bids for the above referenced project and recommend that the bid
be awarded to Vila & Son Landscaping Cxn'porafion. The Schedule of Values appears to
be in order and the unit prices are within acceptable norms.
The low bid of $146,357.50 is acceptable after deleting (44) Tabebuia heterophylla. As
you arc aware, these trees will be supplied and planted by Aventura Hospital as part of
their mitigation for thc new parking garage and medical center. Accordingly, the bid
award should be as follows:
Original Bid $146,357.50
Less (44) Tabebuia $ 7,260.00
BID AWARD AMOUNT $139,097.50
OAK pLAZA PROFESSIONAL CENTER 8525 S~W. 92NO STI~ET, SUII~ Ct $ MIA,V.L FLORIDA 33156
Mr. Robert M. Shc~man
March 19, 2003
Page two
Please let me know ffyou require any additional information.
Very ~uly yours,
O'LEARY DESION ASSOCIATES, PA
WILLIAM A. O'LEARY, FASL/~'-,/
WAO/~as
cc Alan Levine
CITY OF AVENTURA
BiD TABULATION
CCD LANDSCAPE MATERIAL PROCUREMENT
BID NO. 03-3-18-2
BID OPENING AT 2:00 PM ON MARCH 18, 2003
Vila & So~ Landscaping Coq).
Total
Bid
Addendum Proper Bid Schedule Subs Listed Bk~er
Acknowledged Bond of Values Qual. Strut.
n/a Yes Yes n/a Yes
Project Manual Public 4 Copies of Cediflcate of Cerliflcate of
Included Entity Cdme Bid insurance Competencies
Affidavit
No Yes Yes Yes n/a
Total
Bid
Addendum Pmpe~ Bid Schedule Subs Listed Bidder
Acknowledged Bomt of Values Qual. Strut.
n/a Yes Yes n/a Yes
Project Manual Pub#c 4 Co~oies of Cerlirmate of ~ of
Included Entity Crime Bid Insurance Competencies
Affidavit
Yes Yes Yes No n/a
AGENDAITEM7~
RESOLUTION NO. 2003-.~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, APPROVING THE
APPOINTMENT OF ADDITIONAL MEMBERS TO THE
AVENTURA CULTURAL CENTER FOUNDATION, INC.;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Articles of Incorporation of the Aventura Cultural Center
Foundation, Inc. provide for the appointment of members to the Board of Directors; and
WHEREAS, in accordance with the provisions of Section 6.3 of the Articles of
Incorporation, the City Commission wishes to provide for approval of the Mayo~s
appointment of members to the Board of Directors of the Aventura Cultural Center
Foundation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby approves the appointment by the
Mayor of the following additional individuals to serve as members of the Board of
Directors of the Aventura Cultural Center Foundation:
Rafael de Acha
Rem Cabrera
Kimberly Daniel
Cindy Garren
Barbara Jonas
Gloria Muroff
Pauline Winick
Michael Yavner
Section2. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner
moved its adoption. The motion was seconded by
and upon being put to a vote, the vote was as follows:
, who
Commissioner
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
Resolution No. 2003-~
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
City Commission ~
Eric M. Soroka, ICMA-CM, C~ rvl~ ~ler
March 27, 2003 (- ~ ~
Resolution Supporting the Miami-Dade County Fire Rescue
Department's Effort to Locate a Fire Station at 1-95 and Ives
Dairy Road
April 1, 2003 City Commission Meeting Agenda Item ~'/~--
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution supporting
the Miami-Dade County Fire Rescue Department's efforts to locate a fire station at 1-95
and Ives Dairy Road. The Resolution specially requests that an Advanced Life Support
Fire Truck be placed at this location and that the unit have hazardous material
response capabilities. The placement of the station will improve the fire-rescue regional
response time.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CCO 1178-03
RESOLUTION NO. 2003-__
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, RECOMMENDING THAT THE
MIAMI-DADE COUNTY COMMISSION SUPPORT THE
EFFORTS OF THE MIAMI-DADE COUNTY FIRE
DEPARTMENT TO PROVIDE FOR A NEW FIRE STATION TO
BE LOCATED AT IVES DAIRY ROAD AND 1-95 TO HOUSE
AN ADVANCED LIFE SUPPORT FIRE TRUCK AND
PROVIDE FOR HAZARDOUS MATERIAL RESPONSE
CAPABILITIES; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the placement of a Miami-Dade County Fire Station at Ives Dairy Road
and 1-95 would improve the regional service response system for Northeast Miami-Dade
County; and
WHEREAS, the City Commission of the City of Aventura supports the placement of
an Advanced Life Support Fire Truck and the provision for hazardous material response
capabilities at said location.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission of the City of Aventura recommends that the
Miami-Dade County Commission support the efforts of the Miami-Dade County Fire
Department to provide for a new fire station to be located at Ives Dairy Road and 1-95 to
house an advanced life support fire truck and provide for hazardous material response
capabilities.
Section 2. The City Manager is hereby authorized to do all things necessary and
expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner
adoption, The motion was seconded by Commissioner
put to a vote, the vote was as follows:
who moved its
and upon being
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Pedow
Resolution No. 2003-__
Page 2
PASSED AND ADOPTED this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
/tms
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDUM
TO:
FROM:
BY:
DATE:
SUBJECT:
City Commission ~ ~ag~r
Eric M Soroka, ICMA-CM, Ci
Robert M. Sherman, Director'~f ~ty Service~
March 26, 2003
Bid No. 03-3-21-2, Irrigation System Components Procurement and
Delivery
April 1, 2003 City Commission Meeting Agenda Item
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 03-3-21-2, Irrigation System Components Procurement and Delivery to the
lowest responsible and responsive bidder, Hughes Supply, Inc. for the amount of
$120,955.20.
Background
This project is part of the overall beautification program authorized by the City
Commission to completely replace the existing irrigation system on Country Club Drive.
These specifications were prepared by our Landscape Architect and reviewed by the
City Attorney prior to advertising for bids. The landscape plans were then reviewed
and approved by the Community Services Advisory Board and the City Commission. In
accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised and opened on March 21, 2003. The bid was advertised in the local
newspaper and via the internet. Three bids were received on March 21, 2003 and they
were:
1. Melrose Supply, Inc.
2. Broward Pump, Inc.
3. Hughes Supply, Inc.
City Commission
March 26, 2003
Page Two
Vendor Base Bid
Broward Pump, Inc.
$129,342.57
Hughes Supply, Inc.
Less multiplication errors
$123,284.00
-2,328.80
$120,955.20
Melrose Supply, Inc.
Less multiplication errors
$122,959.78
-962.36
$121,997.42
These mathematical errors were discovered during the bid review performed by our
Landscape Architect. Accordingly, the bid amount was reduced and should be
awarded in the reduced amount of $120,955.20 to Hughes Supply, Inc. Supporting
documentation from Hughes Supply, Inc. is included in this package.
The irrigation system components will be installed by our landscape contractor at the
existing contract prices on a time and materials basis.
If you desire any additional information, please feel free to contact me.
RMS/gf
Attachments
RMS03021
RESOLUTION NO. 2003-~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AWARDING AND
LETTING A BID/CONTRACT FOR BID NO, 03-3-21-2~
IRRIGATION SYSTEM COMPONENTS PROCUREMENT
AND DELIVERY TO HUGHES SUPPLY, INC., AT THE BID
PRICE OF $120,955.20; AUTHORIZING THE CITY
MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT
THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 03-3-21-2, IRRIGATION SYTEM
COMPONENTS LANDSCAPING MATERIAL PROCUREMENT AND DELIVERY; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Hughes Supply, Inc., has submitted the
lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO.03-3-21-2, IRRIGATION SYSTEM
Resolution No. 2003-__
Page 2
COMPONENTS PROCUREMENT AND DELIVERY, is hereby awarded to Hughes
Supply, Inc., in the amount of $120,955.20
Section 2: The City Manager is hereby authorized to execute, on behalf of the
City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item No. 001-8001-50-539-6301.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by
adoption. The motion was seconded by
vote, the vote was as follows:
, who moved its
and upon being put to a
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Bob Diamond
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Pedow
Resolution No. 2003-__
Page 3
PASSED AND ADOPTED this 1st day of April, 2003.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
OeLEARY DE$1GN ASSOCIAT",'~ P.A.
LANOSCAI~ ARCHITECTURE LAND PLANNING
URBAN DESIGN GRAPHIC DESIGN
March 25, 2003
Mr. Robert M Sheridan
Director of Community Services
City of Aventura
2999 N.E. 191~ S~eet Suite #500
Aveatura, Florida 33180
Re'
Country Club Drive Irrigation Components
Aventura, Florida
Bid No. 03-3-21-2
Dear Mr. Sh¢~',,,a~t:
Thc followin8 is a bid evaluation for the base bid only (no alternates), tbr lhe above refer-
c~ced project:
A) Broward p~.n $129,342.57
(With uumerous meltipli~tion
enors in the Schedule of Values)
s)
Supp
Less Multiplication Error
$123,284.00
$ 2.328.80
$120,955.2o
c)
Melrose Supply $122,959.78
~ Multiplication Error $ 962.36
$121,997.42
It is my recommendation that you award the base bid to Hughe~ Supply in the amount of
$120,955.20.
OAK PLAZA PROFESSIONAL CENTER B$25 S.W. q2NO STREET. $UI1% CI I MIAML FLOIMOA 33156 (305I 596-60~
Mr. Robert tM Sh~ man
Mm'ch 25, 2003
Page two
Re:
Counl~j Club Drive irrigatio~ Components
Aventm'n, Florida
Bid No. 03-3-21-2
Very u-uly yours,
O'LEARY DESIGN ASSOCIATES, PA
WAO/cas
cc Alan Levine
r UGHES
On Bid_ ,f03-3..21-2 _C~ club ~ I~.=_fion S~lems C~T,g.,,~,~-~'fls P.,*_,:,c_~-e,T~i and
(~r.'*-,.~,r,~,~e_have fe~rgl two en-Gra .The first Jtemen ~ ~I§ _'l'h~
~;~G ii.-o,-,~l. The correct cost .424 ~ ft_ o~v ~.*,,~_- :$551.20 ,WTd,=h
total ham, bid by $~.~,~ 60 .The ~ item is on ~ 19 the ;-,,;,~: wall nov
thould read .096 nm'lt, not 9.60 Which ~.,,~'~ the ~l the ~..,....,~-~.
#will brk~ the tp~! base bid ~ to $120.65~.20.
LO/LO
(~
BI]DDEK has given Consultant w~tten notice of an conflicts, errors, discrepancies that it has
discovered m the Contract Documents and the written resolution thereof by Comltant is acceptab[~, to
BIDDE1L
(g) This Bid is genuine and not made in the interest of or on behalf of any undisclosed pemon, finn or
corporation and is not submitted in conformity vdth any agreement or rules of any group, association,
organization, or corporation; BIDDEK has not directly or indirectly induced or solicited any other
BIDDER to submit a fats¢ or sh~m Bid; BIDDER has not solicited or induced any person, firm or
corporation to refrain fi'om bidding; and BIDDEK has not sought by collusion to obtain for itself any
advantage over any other BIDDER or over the City.
BIDDEK understands and agra~ that the Contra~t Price is lump sum to furnish and d~liver all of thc Work
completo in place. The Sch~lule of Valu~ is provided for the pUrpOse of Bid Evaluation and when mitated
by thc City, th~ pricing of change ord~s. Conta'actor's prin~ will not be adjusted to r~fl~t any d~viaton
from the Schedule Of Velues, except to the ext~nt that thc City changes tl~ scope of Project ~ff~r the
Contract Date.As such the Cont~ctor ,h~ll furnish all labor, materials, ~lUipmcnt~ tools superintendence
and services necessary to provide a complet~ Project for thc Bid Price off
BASE BID:
(Written Total Base Bid Price - From Schedule Of Values
Comm~minations conc~ug this Bid shall ~ ~,-l~-cased to:
Telephon~
Facsimile Number
Att~nton:
Th~ terms used in this Bid which ar~ defined in the g~ral Conditions of the Constrdcton Contract
included as part of the Contract documents have the me~u~ngS assigned to them in the General Conditions.
SUBIVn t t/~.D THIS DAY
,2O
15
SCu ~;0ULE OF VALUES FOR
LU1V[P SURVi CONTRACT
B~EB~
COLFNTRY CLUB DRIVE
IRRIGATION SYSTEM COMPONENTS PKOCUREivfBNT AND DELIVERY
IRRIGATION COiVIPO~
DESCRIPTION QTY. UNIT UNTI' PRICE SUBTOTAL
Toro 570s Adjustable Shrub Spray 60 EA~
· Toro 570z Pop-up Spray Head, 6" 2,600
Toro 570z Pop-up Spray Hcad~ 12" 425 .EA. $ ~, Il $ ~.171.7.~
Toro 570 MPR Nozzles 3,085
Toro V1550 Adj. Pop-up P. otor, 4" 1,630
Toro V1550 Adj. Pop-up Rotor, 55 EA. $ $
12- /Zzo
Tore P220-26-0~ 1 ¼" Sol~noid 17 EA. $ $
Toro P220-26-08 2" Solenoid 100 EA. $ $
/8o.oo
Toro EZK- 100 Pressur~ R~gulat~r 50
Toro CCP 24 Custom Command 6 EA. $ $
Cont on 9'8
~-SU Icon H~d H~d ~ote J 2 ~ $ $
P~c D.B.U.F. ~12 AWG 14,0~
P~ge D.B.U.F. ~14 AWG P~e 100,000 ~ $ $
SDR 21C~s 200 6" MalnHne 10, I00 ~ $ $
SDR 21 C~s 200 PVC 2,700
SDR 21 C~s 200 PVC 9,000 LF $ $ ·
SDR 26 Cl~s 160 PVC 1,800 ~ $ $
SDR 26 Cl~s 160 PVC 1,300 ~ $ $
SDR 26 ~s 160 PVC 6,000 ~ $ $
SDR 26 C~s 160 PVC 10,7~
SDR1 M"~26 C~s 160 PVC 24,0~ LF
16
SDK 26 Class 160 PVC 48,000 LF $ $
10" V~ve Box 48
12" x 19" R~I~ V~ve Box 109
12"x 19" ~ SpHa~ Box 109
SCHEDLrLB 40 PVC LATERAL PIPE PY£TANOS
1,,xl/2- ST 90u EL 600
l"xl"xl/2" SST Te.~ 2200
1M"x I ~"x ½" SST T~ 850
1 '~" x 1 ¼" x ~" SST Tee 375
2" x 2" x 'A" SST T~ 250
2 ¼" x 2 ¼" x ¼" SST Tee 35
3" x 3" x %" SST T~ 5
I ~" x l"x %" SST T~ 300
I ~"x 1 ~"x ~" SST T~ 130
2"x 1W' x ~" SST T~ 50
2 %" x 2" x %" SST T~ 5
1" SS 90~ EL 100
1 ~" SS 90~ 50
1 ~. SS 90~ ~ . - 20
2" SS 90OEL 10
2 ,,ss 0o
3" ss 90° EL
r' sss r:~ ss
1 ~" SSS Tcc 45
2" SSS T~ 135
2 ~" sss T~ 4~
17
MAB, mrNE Frt l~OS (DUCTrLE bOND
4"x4"x3" S~vic¢ Tee 10 EA $ $
(l-Iar~o #804506)
6"x6"x3" Service Tee 26 EA $ $
¢-Iar~o #g06~06) (~. oO /.)Ta~ oo
6"x6"x3" Tee 2 EA $
<aareo #s0600) 8q. oo 165.oo
6"x4" P,.extu~r (SEB) 2 EA $ $
GATE & SOLENOII) VALVE ~l'I tiNGS
1 ¼" x 12" SCI{ 80 Nipple 20 EA $
2"x 12" SCH 80 Nipple 100 EA $
3" x 12" SCH 80 Nipple . 80
3" x 2" R~u~ B~g 200
3"xl ~" R~ucer B~g 35
3" 45 ~ ~L (SS) 300
3" 90° EL (SS) 270
18
3" Tcc (SSS)
3" Ferule Ad~tcr
110
40 EA
MISCELLANEOUS ITEMS
~" lmsm~ Elbows 8,000
M" Insert Elbows 1,800
~? ~lcx S~cet Elbows 1,800
~c~ed Poly Pipe / ~ ~f~0t I0,000
DS 400 D~ Splice Co~cc~ 750
vvc cl~ al~ s0
50 lb. B~ P~ Cqncrcm 100
%" M~lex S~t Elbows ~,100
ITOTAL BASE BID
$
19
ALTERNATE No. 1
Deduc~:
Toro CCP 24 Custom Command 6 EA. $ $
Controner
Toro CC Ped Metal Pedestal 6 EA $
MRX-24 Icon MIC Keceiver 6
TOTAL DEDUCTIONS: $ ~a~}O '~ ~ ~.
SSAK12PS 16'NS4- Sengnel 1 EA. $
Satellite (12 Station)
SSAK24PS 16NS4- Sentinel I EA. $
SSAMN24PS16NS4-24 Station 4 EA I $ ~.~/~,,
Map-To-Unit
4" Flow Sensor Data Industrial 1 EA $
m22op "'/8
6~ Flow Sensor Data Industrial 2 EA $
Lantronix UDS-10 Device Server 1 EA $
Al each Satellite Requiting a T1
Connection
SGIS-O-1 - Sentinel Central 1 EA $
So~e
TOTAL BASE BID plus ALTERNATE NO. 1
20
Her 27 03 04:l~p
Her ~? 03 O*:50p
p.!
p.Z
March 27, 2003
William O'Leary
O'Lear¥ Design Ass~iates
8525 S.W. 92~d Street
Suite
Miami, FL
RE: Aventura Bid # 03-3-21-2
Attn: Hr. O'Leary:
On bid # 03-3-21-2 for country Club Drive Irrigation System
Components & Procurement we have found two errors. The first
item is on page ~6 which is the ha~ held remote tranciever. Our
bid included three units, where only two were specified. The
second item is on page 19 which is the thick wall poly pipe where
the unit price should be .~017. By fixing these errors this
reduces oor base bid to $321,99~.&Z. Sorry for any inconvenience
this may have caused.
Joy Foster
Bt~ Speciali-~t
271 E. O-aklami Park Bird
(954) ~3-13~3
3fi70 F ~:*al Cmarl
Riviera Beach, FL 33404
($61 ) 881-0207
Fax(561} g81-7370
125 H?9oluxo Road
lt~polaxo, FL 33a62
(~61) 588-04Z3
Fa~(561)55S-9292
701 I Alk:o Road
Fort M.verL FL 33912
[941) 454-9782
F~x (941 ) 4 ~ -9788
(f) BIDDEK has given Consultant written notice of all conflicts, errors, discrepancies that it has
discovered in tile ConU~ct Documents ~ud the written resolution thereof by Consulmut is ~cceptabl~ to
BIDDEIt
This Bid is genuine and not made in th~ interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted ~n conformity with any agreement or rules of any group, association,
org~,~iT~tion, or corporation; BEDDEK has not directly or indirectly induced or solicited any other
BII)DEK to submit a false or sh~m Bid; BIDDER has not solicited or induced ~ny person, firm or
corporation to refrain f~om bidding; ~md BIDDEK h~s not sought by collusion to obtaiu for itself any
~dvant~ge over any othe~ BIDDER. or over the City.
BIDDEP, understands ~nd a~rees that the Contract PHce is lump sum to furnish and deliver all of the Work
complete in pl~e. The Schedule of V~lues is provided for the purpose of Bid Evaluation and when initiated
by fae City, t~he pricing of chan~e orders. Contractor's price will not be adjust~l to reflect any deviation
from the Schedule Of V~lues, except to the extent that the Cits' changes the scope of Project after the
Contra~t Date. As such the Contractor shall furnish all labor, materials, equipment, tools superin~ndence
and services necessary to provide a complete Project for the Bid Price o~
BASEBH):
One Hundred forty-four thousand five hund'rmd mhd
seventeen .... 3~/1N~ ~LUMPSLIM
OWHttea~ B~eB~Pfi~-FromS~eOfV~u~)
Communlc~io~ ~n~n~ng t~s Bid sh~l be ~dd~s~ ~:
B~DEk Melrose 'Supply & Sales Corp.
Ad~s: 271 East Oakland Park Blvd,
Ft. Lauderdale, FL. 33334
Tel~hone {q~d) ~-1~
F~s~fleN~ber (954) 561 -8732
A~8om 3oy Foster
~e ~ usM ~ ~ Bid which ~e de~ ~ ~e ~ Con~ons of ~e Co~cfion Con.ct
~clud~ ~ p~ of ~e ~n~t doc~ have ~e m~i~s ~si~ ~ ~ ~ ~e G~ Condition.
SUBMiI l~D THIS DAY March
19 ,2003
15
SCW~,DULE OF VALUES FOR
LUIV/P SU!V[ CONTRACT
BASE BID
COUNll~Y CLUB DR/VE
I]{R/GATION SYSTEM CONfPONEN~ PROCURENfENT AND DELIVERY
IRRIGATION COlviP ONENTS
DESCRIPTION QTY. UNIT uNrr PRICE SUBTOTAL
Toro 5708 Adjustable Shrub Spray 60 EA. $
.44 26.40
Toro 570z Pop-up Spray Head, 6" 2,600 EA. $ $
4.1~ 101~1~,00
Tc~o $70z Pop-up Spray H~ad, ! 2" 425 EA. $
5,47 2324,75
Toro 570 IVI~R Nozzlez 3,085 EA. $ $
.75 2313.75
Toro V1550 Adj. Pop-up Rotor, 4" 1,630 E~.
8.90 14507.00
Toro V1550 Adj. Pop-up Rotor, 55 EA. $ $
12" I 6_83 925.65
Toro P220-26-08 I !4" Solenoid 17 EA. $
Valve P220-26-06
42.46 721 .82
Toro P2'~-26-08 2" Sokmoid 100 F.A. $ $
Valve 61 .30 6130.00
Toro EZR- 100 Pressure Regulator 50 EA. $ $
24.25 1212.50
Toro CCP 24 Cu~om Comm~,~d 6 EA. $
Con, roller 31 1 . 04 1 866.24
Toro CC Ped Metal Pedestal 6 . EA. $
100.63 603.78
502C Hunter Rain Sensor 6 EA. $ $
TRX-SU Icon Hand Held Remote 2 EA. $ $
Transceiver 96 2.36 2887.08
lvlRX-24 Icon IvlRC Receiver 6 EA. $ $
982.68 5~76,08
Paige D.B.U.F. #12 AWG 14,000 LF $ $
CornmonWiro 41 ,57 p-r ~-h 581 .97
Paig¢ D.B.U.F.//14 AWG Pulse 100,000 LF $ $
Wire ~;- q~ " " 2696.40
SDR 21 Class 200 6" Mainline 10,100 LF $
(Ringfite) 260.87 per hd. 26347.87
SDK 21 Class 200 PVC 2,700 LF $ $
4" Malnllne (P, Jn~tite) 11 9.'73 " " 3232.71
SDK 21 Class 200 PVC 9,000 LF $ $
3~ M~inline (Solvent Weld) 69.44 " " 6249.60
SDK 26 Class 160 PVC 1,800 LF $ $
3" Laterals 56.39 1 01 5.02
SDK 26 Class 160 PVC 1,300 LF $ $
2 ½" Laterah 39_0fi " " 507-78
SDK 26 Class 160 PVC 6,000 LF $ $
2" Laterals 27.39 " " 1643.40
SDR 26 Class 160 PVC 10,700 LF $ $
1 W' Laterah I 7 , 87 1 ql ~ . oq
gDR 26 Clas~ 160 P¥C 24,000 LF
1%" Laterals 1 4 _O~ a'~4.0~
16
SDR 26 Cl~s 160 PVC 48,000 LF $ $
l"Laterala 10.70 per ~d. 5136.00
6" Gain Valve (RiugtJt~)
18q.63 1836.30
4" Gat~ Valve (Riugtit¢) 3 EA
114.27 342,81
3" Gatc Valve 35 EA $ $
21 .29 745.15
10' Valve Box 48 FcA $ $
3.73 179.04 '~'
12"x 19" Rectangular Valve Box 109 EA $ $
(Dccp) 8 . 54 930 . 86
12" x 19" Rectangular Splie~ Box 109 EA. $ $
(Dc~p) 8,54 930.86
Con,roller Grounding 6 EA $ 252.6 i $ 151 5.66
SCH3EDULE 40 PVC LATERAL PIPE wi imIGS
l"x 1/2" ST 90° EL 600 EA $ $
.39 234,00
l'xl"xl,'2" SST Tee 2200 EA $ $
.31. 682.00
1 'A" x I ~"x ½" SSTTe~ 850 EA $ $
.73 620,50
1 ½" x 1 '/i" x ½" SST Te~ 375 EA $ .90 $ 337.50
2" x 2" x W' SST Te~ 250 EA $ $
I ,1~
2 ½" x 2 'A" x 'A" SST Tee 35 EA
2.44 85.40
3"x Y'x ½' SST Tee 5 EA $ $
3.48 17.40
I 'A" x l" x ½" SST Te~ 300 EA $ $
.56 168_nn
1 ½" x 1 ~" x ½" SSTTee 130 EA $ $
.92 119,60
2"x 1 ½" x ½" SSTT~ 50 EA $ $
I .55 77.50
2 'A" x 2" x ½" SST T~ 5 EA $ $
3.11 15.55
1" SS 90° EL 100 EA $ .20 $ 20.00
1 ~" SS 90° EL 50 EA $ $
· ~4 17.00
] ½" sS 90o EL 20 EA $ .37 $ 7.40
2" SS 90° EL ]0 ~ $ .57 $ 5.70
' 2W, S$90OEL 3 WA. i $ $
I ,70 5.10
3" SS 90° EL 15 EA $
7 n,,, 30.60
1" SSS Te~ 85 WA. $ $
.26 22.10
1 '4" SSS Tee 45 EA $ $
.40 18.00
I ½" SSS Te~ 80 EA $ .48 $ 38.40
2" SSS T~ 135 EA $ $
.70 94.50
2 ½" SSS Tee 45 EA $ 2.27 $ 102.15
3" SSS Tee 165 EA $
2.97 490.05
17
1 ~"xl" Red Bushing 75 EA $ .25 $ 18.75
1 W'xl" Rexi Busking 70 EA $ .26 $ 18.20
2"x 1" Red Bushing 65 EA $ $
.42 27.30
2 ½"xl" Red Bushing 10 EA $ $
.67 6.70
3"xl" R~l Bushing 25 EA $ $
1 .00 25.00
1Vi"xl ~' Red Bushing 55 EA. $ $
,26 14.30
2"xl '~" Red Bushiag 95 EA $ $
,42 39.90
2 ½"x:l ~"Recl Bushing 20 ~ $ $
.67 13.40
3"xl ~" Red Bushing 40 EA $
I .00 40.00
2"xl ½" R~d Buslfing 70 EA $ $
.42 29.40
2 ½"xl %" Rexi Busking 30 EA $ $
.67 20.10
3"xl ½" Red Bushing 40 LA. $
I _nO 40.00
2 ½"x2" R~d Busbiug 35 EA $ .67 S 23.45
3"x2" Red Bushing 100 EA $ 1 .00 $ 100.00
3"x2 ½" Red Bu~hlng 20 EA $ $
I .00 20.00
4" Cap 3 E.A $ $
2.27
2"Cap 1 EA $
.29 .29
IVlAINL2NE ~n lwlOS ('DUcrn. E IRON)
4"x4"x3" S~rvie~ T~ ] 0 EA $ $
(I-Iamo #804506) 42.1 7 421.70
6"x6"x3" Servlc: Te~ 26 EA $ $
(}Iarco #806506) 5 5.00 I 430.00
6"x6"x3" Tee 2 EA $ $
(I-I~ #80600) 74.15 1 48.30
6"x4" Reducer (SEB) 2 EA $ $
Cdarco #80632) 313.3 5 7 6.7 0
GATE & SOLENOID VALVE I'HTINGS
1 ½" x 12" SCH 80 Nipple 20 LA. $ S
I .06 21
2" x 12" SCH 80 Nipple 100 EA $ $
I .61 161 .00
3" x 12" SCH 80 Nipple . 80 LA. $ $
4.92 993,60
3" x 2" Reducer Bushing 200 EA $ $
I .00 200.00
3"xl ½" Reducer Bushhag 35 EA $ $
~ nn 35.00
3" 45* EL (SS) 300 EA $ $
2.63 789.00
3" 90° EL (SS) 270 EA $ 2.04 $ -550.80
18
3" l'e . (SSS)
3" F~zmlc Adapter
40 $ I .25 $ 50.00 ~:t'J' -J~-
MISCELLANEOUS it m'~fS
%" hasem Elbows 8,000 EA $ .1 1 $ 8 80.00
M" Insert Elbows 1,800 EA $ .1 2 $ 21 6.00
M?' Marlex Street Elbows 1,800 EA $ .34 $ 612.00
Thickwallcd Poly Pipe 10,000 LF $ 10.17 $ 1017.00
DS 400 Dry Splice Connectors 750 EA $ $
(Spears) I. 1 0 8 25.0 0
PVC Clear Glue 30 G'~d. $
8.61 258.30
50 lb. Bag Pre-Mix Concrete 100 EA
2.14 214.00
½" Marlex S~zect Elbows 3,100 EA $ $
.28 868.00
TOTAL BASE BID
122,959.78
19
ALTERNATE No. !
Deduct
Toro CCP 24 Custom Command 6 EA. $ $
Contro~er 311 . 04 1 866.24
Toro CC PeA Metal Pedestal 6 EA $
100.63 603.78
M]:LX-24 Icon MIC Re, c~iver 6 EA. $ $
982.68 5896.08
TOTAL DEDUCTIONS: $
SSAKI2PSI6NS4- Sentinel 1 EA J $ $
Satellite (12 Station) 3531 . 00 3531 . 00
$SAY,24PS16NS4- Sentinel I EA. $ $
Satellite (24 Stat/on) 41 73.00 4173.00
SSAMI~4PS16'NS4 - 24 STation 4 EA $ $
Map-To-Unit 3081 . 60 1 2326.40
4" Flow Sen~or Data Indu~fial I EA $ $
IR220P 508.25 508.25
6" Flow Sen~or DaTa Industrial 2 EA $ $
IR220P 522.1 6 1044.32
Lentronk UDS-10 Device Server 1 EA $ $
At each Satellite Requiring a T 1 6 3 6.6 5 6 3 6.6 5
Connection
SGIS-O-1 - Sentinel Central 1 EA $ $
Sb/hvere 7704.00 7704.00
TOTAL ADDITIONS: $
2qq~3.fil2
,557.52
$29,923.62 - 8366.10 = $21 .
I TOTAL BASE BID plus ALTERNATE NO. 1 I $ 1 44,51 7.30
I
I
2O
CITY OF AVENTURA
TO:
FROM:
DATE:
SUBJECT:
OFFICE OF THE CITY MANAGER
MEMORANDUM
City Commission (
Eric M. Soroka, ICMA-CM, City/J~
February 24, 2003
Ordinance Amending Economic
Composition
pment
Advisory Board
1st Reading March 11, 2003 City Commission Meeting Agenda Item ~_
2nd Reading April 1, 2003 City Comm'sslon Meeting Agenda tern ~-
RECOMMENDATION
As per the City Commission's direction at the February Workshop, attached is
Ordinance amending the Economic Development Board as follows:
1.
EMS/aca
Attachment
CC01156-03
the
The Board will consist of not less than nine members and not more than
13 members,
A majority of the members of the Board shall constitute a quorum,
ORDINANCE NO. 2003-
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, AMENDING THE CITY CODE BY AMENDING
CHAPTER 2 "ADMINISTRATION", AT DIVISION 3
"ECONOMIC DEVELOPMENT ADVISORY BOARD", BY
AMENDING SECTION 2-151 "CREATION, COMPOSITION
AND QUALIFICATIONS", AND AMENDING SECTION 2-
154 "RULES OF PROCEDURE"; PROVIDING FOR
AMENDMENT TO SIZE AND QUORUM REQUIREMENTS
FOR THE ENCONOMIC DEVELOPMENT ADVISORY
BOARD; PROVIDING FOR SEVERABILITY; PROVIDING
FOR INCLUSION IN CODE; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, the City Commission desires to revise the composition and quorum
requirements for the Economic Development Advisory Board so as to facilitate the
activities and effectiveness of such Board.
NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION
OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That the recital stated above is hereby
adopted and confirmed.
Section 2. City Code Amended. That paragraph (a) of Section 2-151
"Creation. Composition and Qualification" and paragraph (c) of Section 2-154 "Rules of
Procedure" of Division 3 "Economic Development Advisory Board" of Chapter 2
"Administration" of the City Code are hereby amended to read as follows:1
DIVISION 3. ECONOMIC DEVELOPMENT ADVISORY BOARD
Sec. 2-15'1. Creation, Composition and Qualifications
(a)
There is hereby created and established the City of Aventura
Economic Development Advisory Board (the "Board"), consisting of
not less than -t-3 9 members and not more than 13 members who
shall be appointed by the Mayor, subject to the approval of the City
I/ Proposed additions to existing Ordinance text are indicated by underlining; proposed deletions from existing
Ordinance text are indicated by :~ke~cugh.
Ordinance No. 2003-__
Page 2
Commission. Members shall be appointed based on procedures
established by the City Commission. Members of the Board shall
hold office at the pleasure of the City Commission. Members of the
Board shall serve without compensation and shall not be
reimbursed for travel, mileage, or per diem expenses.
Sec. 2-154. Rules of Procedure
(c)
,...,..~""" ,v,/n~ A maiority of the members of the Board shall constitute a
quorum for the transaction of business of the Board. Official action
shall be taken by the Board only upon the concurring vote of a
majority of the members present at an official meeting of the Board,
Section 3. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. It is the intention of the City Commission, and
it is hereby ordained that the provisions of this Ordinance shall become and made a part of
the Code of the City of Aventura; that the sections of this Ordinance may be renumbered
or relettered to accomplish such intentions; and that the word "Ordinance" shall be
changed to "Section" or other appropriate word.
Ordinance No. 2003-__
Page :3
Section 5. Effective Date.
upon adoption on second reading.
This Ordinance shall be effective immediately
The foregoing Ordinance was offered by Commissioner Rogers-Libert, who
moved its adoption on first reading. The motion was seconded by Commissioner Vice
Mayor Holzberg and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Patricia Rogers-Libert
Vice Mayor Harry Holzberg
Mayor Jeffrey M. Perlow
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner ,
who moved its adoption on second reading. The motion was seconded by
Commissioner and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry HoIzberg
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading 11th day of March, 2003.
3
Ordinance No. 2003-__
Page 4
PASSED AND ADOPTED on second reading this 1St day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
4
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO:
FROM:
BY:
City Commission (
Eric M. Soroka,
City Manager
Joanne Carr, AICI~
Planning Director
DATE:
February 25, 2003
SUBJECT:
Amendment to Section 31-191(g)(2) of the City's Land Development
Regulations regarding Wall Signs on Office and Hotel Buildings
(02-LDR-03)
/
March 11, 2003 Local Planning Agency Item __~
March 11, 2003 City Commission Meeting Agenda Item
April 1, 2003 City Commission Meeting Agenda Item ~
RECOMMENDATION
It is recommended that the City Commission approve the amendments to Section 31-
191(g)(2) of the City's Land Development Regulations.
THE REQUEST
City staff is requesting that Section 31-191(g)(2) of the City's Land Development
Regulations be amended to permit wall signs on office and hotel buildings as follows:
(i) For signs located 1 to 5 stories high, a sign area of 1 square foot for each 1 lineal
foot of building frontage.
(ii) For signs located 6 to 10 stories high, a sign area of 1.5 square feet for each 1 lineal
foot of building frontage.
(iii) For signs located 11 to 15 stories high, a sign area of 1.75 square feet for each 1
lineal foot of building frontage.
(iv) For signs located 16 to 20 stories high, a sign area of 2 square feet for each 1 lineal
foot of building frontage.
ANALYSIS
Standards for reviewing proposed amendments to the text of the LDR pursuant to
Section 31-77{g) of the City Code:
1. The proposed amendment is legally required.
The proposed amendment is required to provide for wall signage regulations for
office and hotel buildings based on the height of the sign.
2. The proposed amendment is consistent with the goals and objectives of the
Comprehensive P/an.
The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan.
3. The proposed amendment is consistent with the authority and purpose of the/DR.
The proposed amendment is consistent with the authority and purpose of the Land
Development Regulations.
4. The proposed amendment furthers the orderly development of the City.
The proposed amendment furthers the orderly development of the City.
5. The proposed amendment improves the administration or execution of the
development process.
The proposed amendment improves the administration or execution of the
development process in that it provides for wall signage regulations for office and
hotel buildings based on the height of the sign.
Description/Background of Proposed Amendments:
The City of Aventura Land Development Regulations permit office buildings in the
following zoning districts:
· The B1 (Neighborhood Business) District, with a height restriction of two stories
or 35 feet.
· In the TC1 (Town Center) District and the TC2 (Town Center Marine) District,
with a height restriction of 4 stories or 50 feet.
and permit office and hotel buildings in the following zoning districts:
· In the B2 (Community Business) District and B3 (Heavy Business) District, with a
height restriction of 20 stories or 341 feet including structured parking, and with
the further restriction that any portion of the building within 200 feet of a
residentially zoned property is limited in height to one foot for each two feet in
distance from the residential plot unless the application of this restriction would
limit the building height to a minimum of 25 feet.
· In the OP (Office Park) District and MO (Medical Office) District, with a height
restriction of 10 stories or 176 feet including structured parking.
The current City Code allows 1 wail sign measuring 1 square foot for each 1 lineal foot
of building frontage for office and hotel buildings from one to seven stories with a corner
location permitted an additional sign at 50% of the size of the primary sign and 2 wall
signs at 1.5 square feet for each 1 lineal foot of building frontage for buildings eight
stories or higher.
At its January 23, 2003 workshop meeting, the City Commission discussed the
provisions of the current code for wall signage on office and hotel buildings and
concurred with staff's recommendation of an amendment to base the size of wall
signage for office and hotel buildings on the height of the sign for buildings of differing
heights. The recommended revision will not affect any existing wall signs on office and
hotel buildings in the City.
City staff is therefore requesting an amendment to the current code to revise the size of
wall signage on office and hotel buildings based on the height of sign as follows:
Sec. 31-191. Sign regulations generally.~
(g) Non-residential district signs (See Exhibit #1)
(2)b. Wall Sign (Permitted only on office and hotel buildings with signs
located 1 to ~_5 stories high)
Approvals necessary
Type
Number (maximum)
Sign area (maximum)
City Manager
Reverse or channel letter sign only
One wall sign per building
Corner or through store locations may have an
additional wall sign. Such second sign shall be
limited to 50 percent of the square footage of the
primary sign. Such second sign shall not be placed
on the same building elevation as the primary sign.
One (1~ square foot for each one ~ lineal foot of
building frontage
~ Underlined provisions constitute proposed additions to existing text; stricken thrcu;h provisions indicate
proposed deletions from existing text.
Location
Illumination
No wail sign shall be installed on a building elevation
that faces an adjacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter sign
(2)c. Wall Sign (Permitted only on office and hotel buildings with signs
located ~ ~*"~;"~ ~'="~' "'~'~ "~' .... $ to 10 stories high)
Approvals necessary
Type
Number (maximum)
Sign area (maximum)
Location
Illumination
City Manager
Reverse or channel letter sign only
Two wall signs per building, with one wall sign only
per building elevation
One and one-half (1.5) square feet for each one (1)
lineal foot of building frontage
No wall sign shall be installed on a building elevation
that faces an adjacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter sign
(2)d. Wall Sign (Permitted only on office and hotel buildings with signs
located 1'1 to 15 stories high)
ApproVals necessary
Type
Number (maximum)
Sign area (maximum)
Location
Illumination
City Manager
Reverse or channel letter siqn only
Two wall signs per building, with one wail siqn only
per buildinq elevation
One and three-quarters (1.75) square feet for each
one (1) lineal foot of buildinq frontaqe
No wall siqn shall be installed on a buildinq elevation
that faces an adiacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter siqn
(2)e. Wall Si.qn (Permitted only on office and hotel buildings with signs
located 16 to 20 stories hi.qh)
Approvals necessary
Type
Number (maximum)
City Manaqer
Reverse or channel letter si.qn only
Two wall siqns per buildinq, with one wall siqn only
per buildinq elevation
Siqn area (maximum)
Location
Illumination
Two (2) square feet for each one (1) lineal foot of
buildin,q frontaqe
No wail siqn shall be installed on a buildinq elevation
that faces an adiacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter siqn
LAND DEVELOPN[ENT REGULATIONS
§ 31-191
Number (maximum):
Sign copy area (m-~mum):
S~n height
Setback
l]]nmin&tiOn:
Changeable copy sign:
(2) Directional.
ANpprOumbVe~S necessary~/
· /
S~n ~((m--~-~um):
One monument sign (or sign mounted
perimeter wall) per street
cating the name and address of com-
plex, except two are
tached to wall of s
feature.
32 square feet.
Eight feet.
Six feet
side --~ line.
at-
entrance
if two signs).
15 feet from
il~,,mi..~d signs only.
religious and public institutions
may be permitted one changeable
copy sign in lieu of the permitted monu-
ment sign. Said sign shall not exceed 32
square feet in sign area.
City Manager.
To be approved as part of site plan. If not
approved as part of site plan, separate
Four square feet each.
Three feet.
No advertising copy. Logos may cover no
(g) Nonresidential district dgnz. The owner(s), or their authorized representative, may at
their option, choose to use the following.standards or alternatively, apply for approval ns a
multi-te---t center, purs,,--t to subsedion (iX1) hereof (provided that the subject center
complies with the definition provided in th~ section). The fotlowing signs are authorized in all
nom-esidential disWicts in the City:.
(1) Detached, freestanding or monument signs where otherwise permitted, shall not be
closer t]~.. 200 feet to any other previously permitted detached, freestamdlng or
Approvals necessary. City
Exhibit #1
§ 31-191 AVENTURA CODE
Number (maximum):
Sign are~
Siga height
Setback (minimum):
From right-of-way line:
From side property line:
m,,r-lnation:
Supplemental provls[ous:
Opt/on on number of signs if parcel has
300 or more feet of parcel frontage and
· two two-way access points on different
public streets.
Lago~ may cover no more th.n 25 percent
of the sign are~
Time and temperature sign authorized
wi~hln total pormltted sig~ are~.
Landscaping and visibility sight triangle
on corn~6r lot.
Changeable copy sign:
(2) a.
One per parcel; parcel must have frontage
of at least 100 feet on a public street,
except for gasoline station parcels where
a 48 square foot sign shall be permit~cl
no6withstanding the street frontage or
distance separation of the parcel occupied
by the gasoline station.
(Subdivision of an existing building or
planned bui]dlng group sh.ll not entitle
the new parcels to additional monument
48 square feet.
Eight feet.
Six feet.
20 feet.
Ex~cemnlly i]],,mlnated signs or internally
~ll,,mlnated letters or logos only.
Two signs, aggregate area not to exceed
72 square feet
See applicable provisions contained in thi~
section.
Scl~eels, religious and public institutions
only may ba permitted one cb-ngeable
copy sign in lieu of the permitted monu~
merit sign. Said sign shall not exceed 48
square feet in si~ area.
Wall sign. (Permitted only on buildings where the msjorlty of the floor area is in
retail use. In the case of a multi-tenant center, wall signs are permitted on walls
Supp. No. 5 CD31:134
LA_N-D DEVELOPMENT REGULATIONS § 31-191
that face an access drive or internal courtyard).
Approvals necessary:
Type:
Number (maxLmum):
Sign area (maximum):
nl,,m{nnti011;
Supplemental previsions:
City Manager.
Reverse or channel letter sign only.
One per ground or second floor estab-
lishment which has its own frontage
and entrance fac/ng a public street. (If
the parcel fxentage requirement for a
mon,,rnent sign precludes an office b,,,~d-
in~ from having a monument si2~ one
bnllalng ident/fication wall si~n that
otherwise meet the wall ~ ~-dards
is authorized). Comer or thren~h store
locations may have an additional wall
si~n. Such second si~n shM1 be limited
to 50 percent of the square fee~age of'
the primary si~n.
One square foot for each one lineal foot
of tenant frontage for each si~n located
within 300 feet of a street on which the
bnlldi~ fronts.
1.5 square feet for each one lineal foot
of tenant frontage for each sign loeated
more ~h.. 300 feet ora street on which
the bnllai~g fronts.
See de6nltlon of reverse or
letter si~n.
See ~as station provisions contained in
this section.
b. Wall sigm (Permitted only on office and hotel buildings with signs located one to
seven stories bi,h).
Approvals necessary:.
~pe:
Number
City Manager.
Reverse or ch.nnel letter sign only.
One wall sign per building.
Supp. No. 5 CD31:135
§ 31-191 AVEBFI'~JI:>~A. CODE
Sign area (m-~mum):
Location:
nl,,m i m'ition:
Wall sign. (Permitted only on office and
stories high and above).
Approvals necessary.
Number (m~mum):
Sigu area (m=-'~mum):
C~mer or through store locations may
have an additional wall sign. Such sec-
ond sign shall be limited to 50 percent
of the square footage of the primary
sign. Such second sign shall not be
placed on the. same building elevation
as the primary sign.
One square foot for each one I/heal foot
of building frontage.
No wan s/gn shM1 be installed on a
building elevation that faces an adja-
cent residentiany zoned property lo-
eated w~thln 300 feet of the elevation.
See de6nltion of reverse or channel
letter sign.
hotel bu/ldings with signs loca~d eight
City Manager.
Reverse or channel letter sign only.
Two wall signs per building, with one
wall sign only per building elevation.
One and one-half square foot for each
one lineal foot of bm3a;%~ frontage.
No wan sig~ sh~11 be installed on a
bnlldh~g elevation that faces au ad~a-
cent residentially zoned propexty lo-
cated w/thin 300 feet of the elevation.
See definition of reverse or channel
letter sign.
(2) Cz~:c:y
Approvals necessary C~ty
Nttmber (m~admum): ~.~l~per establishment.
-M~l~um cle~ound: Eight feet.
Sttpp. No. 5 CD31:136
ORDINANCE NO. 2003-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
AMENDING SECTION 31-191(g)(2) OF THE CITY'S LAND
DEVELOPMENT REGULATIONS REGARDING WALL
SIGNS ON OFFICE AND HOTEL BUILDINGS; PROVIDING
FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE
CODE; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura is desirous of amending the City's Land
Development Regulations to provide additional language and to clarify certain sections
of the Code; and
WHEREAS, the City Commission has been designated as the Local Planning
Agency for the City pursuant to Section 163.3174, Florida Statutes; and
WHEREAS, the Local Planning Agency has reviewed the application pursuant to
the required public hearing and has recommended approval to the City Commission;
and
WHEREAS, the City Commission has held the required public hearings, duly
noticed in accordance with law; and
WHEREAS, the City Commission has reviewed the action set forth in this
Ordinance and has determined that such action is consistent with the Comprehensive
Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Section 31-191(g)(2) of the City's Land Development Regulations is
hereby amended to revise paragraphs (2)b. and (2)c. and to add paragraphs
(2)d. and (2)e. so as to provide signage regulations for wall signs on office and
hotel buildings based on height of the sign, as follows~:
~ Underlined provisions constitute proposed additions to existing text; =t:!c~=~ t~;c"?,?, provisions indicate
proposed deletions from existing text.
Ordinance No. 2003-
Page 2
Sec. 31-191. Sign regulations generally.
(g) Non-residential district signs ...
(2)b. Wall Sign (Permitted only on office and hotel buildings with signs
located 1 to 7_5 stories high)
Approvals necessary
Type
Number (maximum)
Sign area (maximum)
Location
Illumination
City Manager
Reverse or channel letter sign only
One wall sign per building
Corner or through store locations may have an
additional wall sign. Such second sign shall be
limited to 50 percent of the square footage of the
primary sign. Such second sign shall not be placed
on the same building elevation as the pdmary sign.
One (1) square foot for each one (1) lineal foot of
building frontage
No wall sign shall be installed on a building elevation
that faces an adjacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter sign
(2)c. Wall Sign (Permitted only on office and hotel buildings with signs
located ~ =t=.'~c= ~,~ =.-.~ =_.b=-:c ~ to 10 stories hi;Ih)
Approvals necessary
Type
Number (maximum)
Sign area (maximum)
Location
Illumination
City Manager
Reverse or channel letter sign only
Two wall signs per building, with one wall sign only
per building elevation
One and one-half (1.5) square feet for each one (1)
lineal foot of building frontage
No wall sign shall be installed on a building elevation
that faces an adjacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter sign
(2)d. Wall Si;In (Permitted only on office and hotel buildinfls with signs
located 11 to 15 stories hi;Ih)
Approvals necessary City Mana,qer
Ordinance No. 2003-
Page 3
Type
Number(maximum)
Si,qn area (maximum)
Location
Illumination
Reverse or channel letter siqn only
Two wall si.qns per buildin.q, with one wall siqn only
per buildinR elevation
One and three-quarters (1.75) square feet for each
one (1) lineal foot of buildinq frontaqe
No wall siRn shall be installed on a buildin.q elevation
that faces an adjacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter siqn
(2)e. Wall Si;in (Permitted only on office and hotel buildin;is with si;ins
located 16 to 20 stories hi;Ih)
Approvals necessary
Type
Number (maximum)
Si.qn area (maximum)
Location
Illumination
City Mana,qer
Reverse or channel letter siqn only
Two wall siRns per buildinR, with one wall si,qn only
per buildinR elevation
Two (2) square feet for each one (1) lineal foot of
buildinR frontaRe
No wall si.qn shall be installed on a buildinq elevation
that faces an adiacent residentially zoned property
located within 300 feet of the elevation
See definition of reverse or channel letter si.qn
Section 2. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 3. Inclusion in the Code. It is the intention of the City Commission, and it
is hereby ordained that the provisions of this Ordinance shall become and be made a
part of the Code of the City of Aventura; that the sections of this Ordinance may be
Ordinance No. 2003-
Page 4
renumbered or relettered to accomplish such intentions; and that the word "Ordinance"
shall be changed to "Section" or other appropriate word.
Section 4. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Vice Mayor Holzberg, who moved its
adoption on first reading. This motion was seconded by Commissioner Rogers-Libert,
and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Patricia Rogers-Libert
Vice Mayor Harry Holzberg
Mayor Jeffrey M. Pedow
yes
yes
yes
yes
yes
yes
yes
The foregoing Ordinance was offered by Commissioner
who moved its adoption on second reading. This motion was seconded by
Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Bob Diamond
Commissioner Manny Grossman
Commissioner Harry Holzberg
Mayor Jeffrey M. Perlow
PASSED on first reading this 11th day of March, 2003.
Ordinance No. 2003-
Page 5
PASSED AND ADOPTED on second reading this 1st day of April, 2003.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Ordinance was filed in the Office of the City Clerk this __day of April, 2003.
CITY CLERK
{ hr iami
Published DaUy
MIAMI, FLORIDA
STATE OF FLORIDA
COUNTY OF DADE
Before the undersigned authority personally appeared:
FRANK TOMASINO
Who on oath that he is
ADVERTISING OFFICE MANAGER
Of the Miami Herald Publishing Company, a daily newspaper at Miami in Dade
county, Florida; that the advertisement for City Of Aventura was published in said
newspaper in the issue of.' March 19th~ 2003~ The Miami Herald~ Local Section,
Pai~e BB.
Affiant further says that the said Miami Herald is a newspaper published at Miami,
in the said Dade County, Florida, and that the said newspaper has heretofore been
continuously published in said Dade, County, Florida, each day and has been
entered as second class mail matter at the post office in Miami, in said Dade
County, Florida, for a period of one year next precedinli the first publication of
the attached copy of advertisement.
FRANK TOMASiNO
Sworn to and subscribed before me
This 24th day of March A.D. 2003
Lisa Ann Hernand~z
900 West 49th Street, Suite 500, Hialeah, Florida 33012
CITY
OF
AVENTURA
NOTICE OF AMENDMENT
OF CITY'S LAND
DEVELOPMENT
, . REGULATIONS
?
Public Notice ik.hereby given that the Aventura City
Commission will mdet in a public heanng on Tuesday,
April 1:2003 at 6:00 i3in to'consider enactment of the
following Ordinance on second and final reading:
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, AMENDING SECTION 31-191(g)(2)
OF THE CITY'S LAND DEVELOPMENT
REGULATIONS REGARDING WALL SIGNS ON
OFFICE ~AND HOTEL BUILDINGS; PROVIDING
FOR ,SEVERAB1LI~Y; PROVIDING FOR
INCLUSION IN THE CODE; PROVIDING FOR
· EFFECTIVE DATE.
The above described Public Hearing will be held at the
City of Aventura Government Center, 19200 West
Country Club Drive, Aventura, Fldrida, 33180. The
proposed Ordinance may be inspected by the public at
the, Office-of the City Clerk at the Aventura
Government Center. Interested parties ma~ appear at
the Public Hearing and be heard with respect to. the
proposed Ordinance.
In accordance with the Americans with Disabilities Act
of 1990, ali persons who are disabled and who need
special accommodations to participate . in th/s
proceeding because of that disability should contact the
Office of the City Clerk, (305) 466-8901, not later than
two business days prior to such proceedings.
If a person decides to appeal anj decision made by the
City Commission with respect to any matter considered
at a meeting or hearifig, that person will need a record
of the proceedings ~nd ~' ~fof sii~h purpose, may need to
~ensure that a verbat~n 're/ord of the proceedings is
made, which record' 'Shchidesi'~,the testimony and
evidence upon which .the app0at i~o be based.
Tere~-/f 1~I. Soroka, CMC, City Clerk
MIAMI DALLY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal H(Sidays
Miami, Miami-Dade County, FIodcla
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
O,V FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CIT ~' OF AVENTURA - NOTICE OF PROPOSED ORDINANCE
ORD. AMENDING CHAPTER 2 "ADMINISTRATION", ETC. 4/1/03
in the XXXX Court,
was published in said newspaper in the issues of
03/20/2OO3
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday Sunday and Legal Holidays)
and has been enterea as second class mai~ matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period cf one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she h~s neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing thL~/<~vertis/e~13errrl~ublication in the said
Swort~"'aru;t~,A~_scriL',od before me *~bJs
NOTICE iS I-~EREBY GIVENthat on Tue~Jay, the lalday e{ A~dl, ~
~ENDING ~E ~ ~E BY ~END~ CHaR 2
MENT ~V~RY ~D', BY ~E~ SE~N 2-151
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QU~EME~S F~_~E EN~MIC ~E~NT ~
lNG FOR I~LU~ IN ~; PROVlDI~ FOR EFFECTIVE
DATE.
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