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09-05-2000 Commission Meeting
Commission Agenda September 5, 2000-6 p.m. MAYOR ARTHUR [ SNYDER COMMISSIONER ARTHUR BERGER COMMISSIONER JAY R. BESKIN COMMISSIONER KEN COHEN COMMISSIONER HARRY HOLZBERG COMMISSIONER JEFFREY M. PERLOW COMMISSIONER PATRICIA ROGERS~LIBERT CITY MANAGER ERIC M. SOROKA CITY CLERK TERESA M. SOROK~, CMC/AAE CITY ATTORNEY WEISS SEROTA HELFMAN PASTORIZA t~ GUEDES City City Commission Arthur I. Snvder. 51ayor Arthur Bcrger Jay R. Bcskia Ken Cohen Harry I[olzberg gT(q 3hmager Eric M. Soroka City Clerk Teresa M. Soroka. CMChU\E City Attorney Weiss Serota I-Idfman Jeffrey M. Perlow Patricia Rogers-Libert Pastoriza & Guedes Biscayne Medical Arts Building 211 l0 Biscayne Boulevard Suite 101 Aventura, Florida 33180 CALL TO ORDER\ROLL CALL 9. PLEDGE OF ALLEGIANCE ZONING HEARINGS - SPECIALLY SET BY COMMISSION FOR 6 P.M. QUASI-JUDICIAL PUBLIC HEARINGS - Please be advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon these items, please indicate the item number you would like to address when the announcement regarding the quasi-judicial item is made. You must be sworn before addressing the Commission, and if jou wish to address the Commission, you may be subject to cross-examination. If you refuse to submit to cross-examination, the Commission will not consider what you have said in its final deliberations. DISCLOSURE OF ANY EX-PARTE COMMUNICATIONS Ao A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DENYING A SIGN VARIANCE FOR SPOTMASTER CLEANERS, LOCATED AT 18000 BISCAYNE BOULEVARD, TO PERMIT A WALL SIGN ON THE EAST ELEVATION WITH AN AREA OF 174 SQUARE FEET WHERE 125 SQUARE FEET IS PERMITTED BY CODE; APPROVING A SIGN VARIANCE TO PERMIT A SECOND WALL BOX SIGN ON THE EAST ELEVATION OF THE BUILDING WHERE ONE WALL SIGN CONSISTING OF REVERSE OF CHANNEL LETTERS IS PERMITTED BY CODE; PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR AVENTURA CORPORATE CENTER, LOCATED AT 20801-20803 BISCAYNE BOULEVARD, TO ALLOW A MONUMENT SIGN WHICH EXCEEDS THE SIZE ALLOWED BY CODE; PROVIDING AN EFFECTIVE DATE. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR CHEF ALLEN'S RESTAURANT, LOCATED AT 19088 NE 29 AVENUE, TO ALLOW A WALL SIGN ON THE SOUTH ELEVATION WITH MORE THAN 50% OF THE SIGN ABOVE THE ROOFLINE; DENYING A REQUEST FOR A SECOND WALL SIGN WHERE ONLY ONE WALL SIGN IS PERMITTED BY CODE; PROVIDING AN EFFECTIVE DATE. 4. APPROVAL OF MINUTES: Conunission Meeting August 1, 2000 $. AGENDA: Request for Deletions/Emergency Additions SPECIAL PRESENTATIONS: Certificates of Appreciation to Census Volunteers CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Commission, that item must be removed from the Consent Agenda and considered separately. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA URGING MIAMI-DADE COUNTY TO FUND THE CONSTRUCTION AND OPERATION OF A REGIONAL PARK AT THE MUNISPORT LANDFILL SITE 1N THE CITY OF NORTH MIAMI; AND PROVIDING AN EFFECTIVE DATE. (Supports eftbrts of City of North Miami to construct regional park at munisport landfill site) Bo A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF AVENTURA TO PROVIDE FOR AN INCREASE IN THE AVAILABILITY OF BOOKS, NEWSLETTERS AND BUSINESS MATERIALS AT THE NORTHEAST BRANCH OF THE MIAMI- DADE PUBLIC LIBRARY; AND PROVIDING AN EFFECTIVE DATE. 2 (Authorizes City Manager to execute Agreement with Miami Dade County to increase books, newsletters and business materials at Northeast Regional Library) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, SELECTING THE FIRM OF BERMELLO, AJAMIL & PARTNERS, INC. TO PERFORM ARCHITECTURAL DESIGN SERVICES RELATIVE TO ISQ NO. 00-7-25-2, COMMUNITY/RECREATION CENTER PROJECT; AUTHORIZING THE CITY MANAGER OF THE CITY OF AVENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO NEGOTIATE THE TERMS AND FEES FOR SAID WORK; AUTHORIZING NEGOTIATIONS WITH ALTERNATE FIRM TO PERFORM THE REQUIRED SERVICES SHOULD NEGOTIATIONS WITH THE SELECTED FIRM BE UNSUCCESSFUL; AND PROVIDING AN EFFECTIVE DATE. (Selects firm of Bermello, Ajamil & Partners to perform architectural design services for Community/Recreation Center) MOTION AUTHORIZING THE APPROPRIATION OF UP TO $109,000 FOR FURNITURE AND EQUIPMENT FOR THE POLICE DEPARTMENT FROM THE POLICE FORFEITURE FUND IN ACCORDANCE WITH CITY MANAGER'S MEMORANDUM. (Authorizes appropriation of funds for Police Departmem furniture and equipment in new Government Center) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED INTERLOCAL AGREEMENT FOR PROFESSIONAL SERVICES ASSOCIATED WITH NPDES OPERATING PERMIT BY AND BETWEEN MIAMI-DADE COUNTY AND THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. (Authorizes City Manager to execute agreement with Miami-Dade County for services associates with National Pollution Discharge Elimination System operating permit requirements) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING CONTRACT FOR RFP NO. 00-06-19-3, THE ADMINISTRATION OF OFF-DUTY POLICE FUNCTIONS, TO COMMAND SECURITY CORPORATION; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE 3 CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AlMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. (Awards contract for administration of off-duty police functions to Command Security) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A RANKING OF FIRMS TO PERFORM AUDITING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE SCOPE OF SERVICES AND FEES FOR SAID SERVICES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. (Ranks top three firms to perform independent auditing services and authorizes City Manager to negotiate with top firm) A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED WORK AUTHORIZATION NO. 00-224-A FOR PROFESSIONAL LANDSCAPE ARCHITECT SERVICES FOR A MASTER PLAN/FEASIBILITY STUDY FOR THE WATERWAYS PARK EXPANSION BY AND BETWEEN THE CITY OF AVENTURA AND O'LEARY DESIGN ASSOCIATES, P.A. FOR THE AMOUNT OF $56,700; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. (Authorizes City Manager to execute Work Authorization for preparation of masterplan/feasibility study for expansion of Waterways Park) PUBLIC HEARING: ORDINANCES - FIRST READING: None. 9. PUBLIC HEARING: ORDINANCES- SECOND READING: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY AMENDING CHAPTER 30, "ENVIRONMENT," BY CREATING ARTICLE VI, "PROPERTY MAINTENANCE," PROVIDING FOR PROPERTY MAINTENANCE STANDARDS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE 4 10. 11. CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY CREATING CHAPTER 48 "VEHICLES; USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS," BY CREATING ARTICLE I "ABANDONED VEHICLES AND VESSELS;" ARTICLE II "USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS;" PROVIDING PROCEDURES FOR REMOVAL OF ABANDONED VEHICLES FOUND ON PUBLIC PROPERTY AND/OR PRIVATE PROPERTY; PROVIDING REGULATIONS PROHIBITING COMMERCIAL USE OF RIGHT-OF-WAY; PROVIDING REGULATIONS CONCERNING PARKING AND STORAGE OF CERTAIN VEHICLES AND BOATS; PROVIDING OTHER PARKING REGULATIONS; PROVIDING REGULATIONS CONCERNING REPAIR OF VEHICLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 30 "ENVIRONMENT" OF THE CITY CODE BY AMENDING ARTICLE V "TERMITE DAMAGE PREVENTION" BY AMENDING SECTION 30-180 "TERMITES; DEVELOPMENT OF LAND; ANNUAL INSPECTION;" TO CLARIFY AND CONFIRM APPLICABILITY TO ALL SINGLE FAMILY, DUPLEXES, TOWNHOUSES, AND MULTI-FAMILY DWELLINGS, AND TO REQUIRE CERTAIN HOMEOWNERS ASSOCIATIONS TO NOTIFY INDIVIDUAL HOMEOWNERS OF HOMEOWNERS' RESPONSIBILITY FOR COMPLIANCE WITH ANNUAL TERMITE INSPECTION REQUIREMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE. RESOLUTIONS: None OTHER BUSINESS: Ao REAL ESTATE BUSINESSES WINDOW SIGNS (Commissioner Beskin) UPDATE - HIDDEN BAY (Vice Mayor Perlow) 12. 13. 14. PUBLIC COMMENTS REPORTS ADJOURNMENT SCHEDULE OF FUTURE MEETINGS/EVENTS: SEPTEMBER 18, 2000 COMMISSION WORKSHOP 9 A.M.* SEPTEMBER 19, 2000 2nd PUBLIC BUDGET HEARING 6 P.M.** *Government Center 2999 NE 191a Slreet Suite 500 **Biscayne Medical Arts Building 21110 Biscayne Blvd. Suite l 01 This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and. for such purpose, may need to ensure that a verhatfln record of the proceedings is made, which record includes the testimopy and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventom Government Center, 2999 NE 191~ Street, Suite 500, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466- 8901. One or more members of tho City of Aventura Beautification Adviscty Board and/or Recreation and Culinml Arts Advisory Board my he in aitondance. CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: FROM: BY: DATE: SUBJECT: City Commission Eric M. Soroka, Cit .~/1~ Brenda Kelley, C~mu~ August 18, 2000 ,velopment Direc~[.~ Request of Spotmaster Cleaners for Sign Variances (07-SV-00) September 5, 2000 City Commission Meeting Agenda Item ~/':~ RECOMMENDATION It is recommended that the City Commission: Deny the request for the east elevation Wall Sign with an area of 174 square feet where 125 square feet is permitted by Code; and, Approve the request for a second Wall Box Sign on the west elevation where one Wall Sign consisting of reverse or channel letters is permitted by Code. THE REQUEST The applicant, Spotmaster Cleaners, is requesting the following: (See Exhibit #1 for Letter of Intent) 1. Sign Variance to allow a Wall Sign on the east elevation with an area of 174 square feet where 125 square feet is permitted by Code; and, Sign Variance to allow a second Wall Box Sign on the west elevation, where only one Wall Sign consisting of reverse or channel letters is allowed by Code. BACKGROUND OWNER OF PROPERTY PlA Enterprises, Inc. LOCATION OF PROPERTY 18000 Biscayne Boulevard (see Exhibit #2 for Location Map) SIZE OFPROPERTY Approximately 0.21 acres LEGAL DESCRIPTION Lot 8, Maule Federal Highway Industrial Sites, as recorded in Plat Book 46, Page 55 Public Records of Miami-Dade County City of Aventura Zoning - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: B2, Community Business District B2, Community Business District B2, Community Business District B2, Community Business District FEC Railway Lands Existing Land Use - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Business and Office Business and Office Business and Office Business and Office FEC Railway Lands Future Land Use - According to the City of Aventura Comprehensive Plan, the following properties are currently designated as follows: Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Business and Office Business and Office Business and Office Business and Office FEC Railway Lands The Site- The subject site, Spotmaster Cleaners, is located at 18000 Biscayne Boulevard, north of NE 179 Street (see Exhibit # 2 for location map). The Project - Spotmaster Cleaners wishes to retain its existing signs on the east (Biscayne Boulevard) and west (West Dixie Highway) frontages of its building. Citizen Comments- The Community Development Department has received written citizen comments, as attached. 2 Miami-Dade County Comments - Miami-Dade County has no objection to the applicant retaining the existing sign on the west elevation of its building. This sign can only be seen from properties under the jurisdiction of the County. It is not visible from the City of Aventura. ANALYSIS Community Development Department Analysis - The applicant, Spotmaster Cleaners, previously maintained four signs on its building, one on each elevation. (See Exhibits #3, #4, #5 and #6 for location and type of sign). It has removed the box signs from the north and south elevations and now seeks a variance to retain the signs on the east (Biscayne Boulevard) and west (West Dixie Highway) elevations. One wall sign with reverse or channel letters measuring 125 square feet is permitted by Code. The sign must be no more than 50% above the roofline and cannot display products or services. The sign on the east (Biscayne Boulevard) elevation measures 174 square feet, is on a raceway and contains a box sign with services, as shown on Exhibit #3. The applicant proposes to remove the box sign with services. Section 901.3 of the City's Land Development Regulations permits raceways where no alternative method of attachment is possible. In this case, due to the slope and construction of the roof, it is not possible to attach the individual letters without a raceway. The sign also appears to be more than 50% above the roofline, however, staff has inspected the building and finds that the roofline is at the top of the tile shown in Exhibit #3. The sign, therefore, is approximately 25% above the roofline and does not need to be lowered, as suggested in the applicant's letter of intent, in order to comply with this requirement of the Sign code. The sign on the west (West Dixie Highway) elevation is an illuminated box sign not permitted by Code (see Exhibit #4). The applicant submits that this sign cannot be seen from the City of Aventura and serves important directional purpose for those traveling along NE 179 Street. Staff has contacted Miami- Dade County and it has advised that it has no objection to the continued maintenance of this sign. Criteria The criteria for approval of Sign Variances set out in Section 901.10 (h) of the City of Aventura Land Development Regulations is as follows: The Sign Variance maintains the basic intent and purpose of the regulations; particularly as it affects the stability and appearance of the City and provided that the variance will be otherwise compatible with the 3 surrounding land uses and would not be detrimental to the community. No showing of unnecessary hardship is required. Request #1: Sign Variance to allow a Wall Sign on the east elevation measuring 174 square feet, where 125 square feet is permitted by Code. This request does not preserve or enhance the unique character of the City and is in conflict with the basic intent and purpose of the ordinance. The applicant has agreed to remove the existing box sign underneath the channel letters, however, the remaining channel letters are larger in area than permitted by Code. Although staff is recommending denial of this request for variance due to the size of the sign, it should be noted that Section 901.11 of the City's Land Development Regulations provides that channel letter signs that otherwise meet the requirements of the Code and are not more than twice the size allowed by Code may remain until June 3, 2002. Therefore, if the applicant removes the box sign underneath the letters, this section of the Code allows maintenance of the sign for an additional two years. Request #2: Sign Variance to allow a second Wall Sign on the west elevation where only one Wall Sign is allowed by Code. This request does preserve or enhance the unique aesthetic character of the City and is not in conflict with the basic intent and purpose of the Ordinance. This is a unique situation in that the sign is not visible from the City of Aventura and therefore does not contribute to visual pollution. It is effective in indexing the environment for those traveling along NE 179 Street and West Dixie Highway. RECOMMENDATION It is recommended that the City Commission: 1. Deny the request for the east elevation Wall Sign with an area of 174 square feet where 125 square feet are permitted by Code; and 2. Approve the request for a second Wall Box Sign on the west elevation where one Wall Sign consisting of reverse or channel letters is permitted by Code. 4 LAW OFFICES ROSENTHAL ROSENTHAL RASCO A parule~ship of Professional Associations July 20, 2000 EXHIBIT #1 07-SV-O0 EDUARDO I. RASCO ALAN S. ROSENTHAL KERRY E. ROSENTHAL STACI H. GENET JESSICA B. LASSMAN GARY IAN NESBITT OF COUNSEL JEROME S. HOLLO JORGE LUIS WOLF City of Aventura Planning and Zoning 2999 N. E. 191st Street Suite 500 Aventura, Florida 33180 Re: Application For Sign Variance Spotmaster Cleaners Ladies and Gentlemen: The Applicant occupies a free-standing building on Biscayne Boulevard that is located immediately north of the intersection of Biscayne Boulevard and 179th Street, which runs east and west from Biscayne Boulevard to West Dixie Highway. The Applicant currently has four signs on his building, and has voluntarily removed two of the signs that are non-conforming under the new City Code, however, seeks to retain two signs that would require three variances, to-wit: Biscayne Boulevard Sign 1. Exceeds size authorized by Code. West Dixie Highway Sign 1. A second sign unauthorized by Code. 2. Box sign unauthorized by Code. The sign facing Biscayne Boulevard was constructed and installed approximately 3V2 years ago under the Code provisions of Metropolitan Dade County, which authorized a sign of 179 square feet. The sign further contained descriptive language within a box sign, which the Applicant has agreed to remove and has likewise agreed to lower the sign so as to comply with City Code Turnberry Plaza, Suite 500, 2875 Northeast 191st Street,Aventura, Florida 33180 305.937.0300 / Fax: 305 937.1311 / E-mail: lawoffices@aoLcom City of Aventura 2 July 20, 2000 requirements. Except for the sign exceeding the current Code requirements, the sign will be in compliance when the box portion of the sign is removed and it is lowered so as not to exceed the roof height. The Applicant has expended $18,000.00 for the construction of the sign and its installation, and it is unquestionably esthetically pleasing and certainly not in any way objectionable appearance wise. It would create an undue burden and hardship on the Applicant to be required to replace the sign with one of like quality, in that the cost would be prohibitive. It is respectfully submitted that the sign facing West Dixie Highway cannot be seen from the City of Aventura, as it faces West Dixie Highway. The sign provides notice and information to those traversing West Dixie Highway as to the location of the Applicant. It is not a sign primarily used for advertising but one for direction to those patrons who wish to traverse 179th Street from west to east and avoid the necessity of adding to the traffic currently causing major traffic jmns at Miami Gardens Drive. The utilization of this sign for information purposes and for direction is important for traffic safety and would not, as indicated, be visible from Biscayne Boulevard or the City of Aventura. It is therefore respectfully requested that this Board approve the variances necessary to allow the subject signs to remain on the Spotmaster building located at 18000 Biscayne Boulevard. ASR:cw Enclosure ROSENTHAE~OSF.,NTH, AIf ~-- / By ~~~~~/ ~ ROSENTItAL ROSENTHAL RASCO AparmershipofProfessionalAssociations Turnberry Plaza, Suite 500, 2875 Northeast 191st Street,Aventura, Florida 33180 %0593'7.0',00 / Fax: :~05 9~'7 1 M 1 / E-mail: lawoffices@aol corn SITE EXHIBIT #2 07-SV-O0 Location Plan LEGEND East Elevation Sign EXHIBIT #3 07-SV-O0 West Elevation Sign EXHIBIT #4 07-SV-O0 North Elevation Sign Removed EXHIBIT #5 07-SV-00 South Elevation Sign Removed EXHIBIT #6 07-SV-O0 CITY OF AVENTURA GOVERNMENT CENTER 2999 N.E. 191ST STREET SUITE 500 AVENTURA~ FLORIDA 33180 ARTHUR BERGER VICE MAYOR March 17, 1997 JAY R. BESKIN HARRY HOLZbERG JeFfREY M. PERIOW PATRIC[A ROGER$-LIBERT PlA Enterprises, Inc. 18000 Biscayne Boulevard Miami, FL 33160 re: Sign permit applications, Spotmaster, '~_ Dear Owner: The City is in receipt of Art Sign Company applications for three (3) cabinet signs at 18000 Biscayne Boulevard. Please be advised that the City of Aventura will shortly be adopting new signage regulations that may affect you in the near future. These new requirements will prohibit box/cabinet wall signs altogether and will only allow one sign per business. Additionally, new regulations will most likely require the removal of existing signs not meeting Code requirements within a short timeframe. Therefore, I am sure you realize the significant costs involved with the installation of these box/cabinet wall signs, at this time, and the removal of such in the very near future. I feel that you may want to consider installing individual channel letter sign(s), if any, at this time. I will be waiting for a written response to this letter prior to proceeding with the processing of your permit application. Please feel free to contact me at (305) 466-8947 with any questions you may have. Sincerely, Brenda Kelley Planner cc: Eric Soroka, City Manager Jaye Epstein, Community Development Director Art Sign Company /[etter/spotmaster031797 PHONE: 305-466"8900 · FAX: 30§-466-8939 AUG 2 9 2000 RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DENYING A SIGN VARIANCE FOR SPOTMASTER CLEANERS, LOCATED AT 18000 BISCAYNE BOULEVARD, TO PERMIT A WALL SIGN ON THE EAST ELEVATION WITH AN AREA OF 174 SQUARE FEET WHERE 125 SQUARE FEET IS PERMITTED BY CODE; APPROVING A SIGN VARIANCE TO PERMIT A SECOND WALL BOX SIGN ON THE EAST ELEVATION OF THE BUILDING WHERE ONE WALL SIGN CONSISTING OF REVERSE OF CHANNEL LETTERS IS PERMITTED BY CODE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the property described herein is zoned B2, Community Business District, a non-residential district; and WHEREAS, the Applicant, Spotmaster Cleaners, through Application No. 07-SV- 00, has requested the following: 1) A sign variance to allow a wall sign on the east elevation with an area of 174 square feet where 125 square feet is permitted by code; and 2) A sign variance to allow a second wall box sign on the west elevation, where only one wall sign consisting of reverse or channel letters is allowed by code. WHEREAS, following proper notice, the City Commission has held a public hearing as provided by law; and WHEREAS, the City Commission finds that the Application meets the criteria of the applicable codes and ordinances to the extent the application is granted herein. Resolution No. 2000- Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Application No. 07-SV-00 for Sign Variance to allow a wall sign on the east elevation with an area of 174 square feet where 125 square feet is permitted by code, on property legally described as: Lot 8, Maule Federal Highway Industrial Sites, as recorded in Plat Book 46, Page 55 of the Public records of Miami-Dade County, Florida, aka Spotmaster Cleaners, 18000 Biscayne Boulevard. is hereby denied. Section 2. Request for a Sign Variance to allow a second wall box sign on the west elevation, where only one wall sign consisting of reverse or channel letters is allowed by code is hereby approved. Section3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder Resolution No. 2000-_ Page 3 PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: Arthur I. Snyder, Mayor Teresa M. Soroka, CMC, City Clerk APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Resolution was filed in the Office of the City Clerk this __ 2000. day of September, Teresa M. Soroka, CMC, City Clerk TO: FROM: BY: DATE: SUBJECT: CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM City Commission Brenda Kelley, Com~~opment August 18, 2000 Direct~Z"~ Request of LaSalle U.S. Realty Income and Growth Fund, Inc., (Aventura Corporate Center) for Sign Variance (08-SV-00) September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission: 1. Approve the request for a monument sign with an area of 121 square feet where 48 square feet is permitted by Code. THE REQUEST The applicant, LaSalle U.S. Realty Income and Growth Fund, Inc., is requesting the following: (See Exhibit #1 for Letter of Intent) 1. Sign Variance to allow a monument sign on its Biscayne Boulevard frontage with an area of 121 square feet where 48 square feet is permitted by Code. 2. Sign Variance to allow a monument sign within 200 feet of another previously approved monument sign. BACKGROUND OWNER OF PROPERTY LaSalle U.S. Realty Income and Growth Fund Inc. LOCATION OF PROPERTY 20801-20803 Biscayne Boulevard (see Exhibit #2 for Location Map) SIZE OF PROPERTY Approximately 10.34 acres LEGAL DESCRIPTION Part Tract C, Biscayne Waterways - First Addition, as recorded in Plat Book 126 at Page 18, Public Records of Miami-Dade County City of Aventura Zoning - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: OP, Office Park District B2, Community Business District B2, Community Business District RS2, Residential Single Family District MO, Medical Office District Existing Land Use - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Business and Office Shopping Mall Business and Office Residential Single Family Business and Office Future Land Use - According to the City of Aventura Comprehensive Plan, the following properties are currently designated as follows: Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Business and Office Business and Office Business and Office Medium High Density Residential Business and Office The Site- The subject site, Aventura Corporate Center, is an office campus located at 20801 and 20803 Biscayne Boulevard (see Exhibit # 2 for location map). The Project - LaSalle U.S. Realty Income and Growth Fund Inc. proposes to reduce the area of its existing monument sign on Biscayne Boulevard, however, notwithstanding the reduction, the sign will be larger than permitted by Code. (see Exhibit #3 for existing sign and Exhibit ~ for proposed reduction area). Citizen Comments- The Community Development Department has not received any written or verbal citizen comments. 2 ANALYSIS Community Development Department Analysis - The Sign Code permits one monument sign of 48 square feet, or, at the owner's option, two monument signs with an aggregate area of not more than 72 square feet. Two monument signs are permitted for properties with more than 300 feet of parcel frontage and two two-way access points on different public streets. The existing monument sign on Biscayne Boulevard measures 168 square feet and is set in a landscaped planter with an overall area of 336 square feet. The applicant is proposing to remove the top portion of the sign measuring approximately 47 square feet, resulting in a monument sign with 121 square feet of area and 57 square feet of sign face. The overall area of 121 square feet is measured from the ground and includes the landscaped planter height. The applicant asserts that the placement of the sign within the planter enhances its visibility and aesthetic value. It requests that it be permitted to maintain this sign with a reduced area. The Aventura Corporate Center monument sign is located approximately 73 feet from the Waterway Shops monument sign at the northeast corner of NE 207 Street and Biscayne Boulevard. The Sign Code requires a minimum 200 foot spacing between monument signs, however, the Waterway Shops sign location was permitted by Resolution 99-54 passed and adopted on October 5, 1999. Therefore, the Aventura Corporate Center monument sign is considered the sign permitted by right and does not require a spacing variance. Criteria The criteria for approval of Sign Variances as required by the City of Aventura Sign Ordinance (No. 97-17) require: The Sign Variance maintains the basic intent and purpose of the regulations; particularly as it affects the stability and appearance of the City and provided that the variance will be otherwise compatible with the surrounding land uses and would not be detrimental to the community. No showing of unnecessary hardship is required. This request does preserve or enhance the unique character of the City and is not in conflict with the basic intent and purpose of the ordinance. This sign is compatible with its surroundings and provides an index to goods and services within the office campus. The applicant is attempting to more closely comply with the Sign Code by proposing a reduction in the size of the sign, while endeavoring to preserve its award-winning landscape design. 3 RECOMMENDATION It is recommended that the City Commission: 1. Approve the request for a monument sign on the Biscayne Boulevard frontage of Aventura Corporate Center with an area of 121 square feet where 48 square feet is permitted by Code, upon the following condition: The applicant shall obtain building permits for the demolition of the top 47 square feet of the existing sign within one (1) month of the date of the Resolution or the approvals granted shall be deemed null and void unless extended by a motion of the City Commission 4 FORD, ARMENTEROS G MANUCY, INC, August4,2000 Ms. Joanne Carr City of Aventura Community Development Department 2999 NW 191 Street Suite 500 Aventura, Florida 33180 RECEIVED AUG O ~ 2000 COMMUNITY DEVELOPMENT Re.' Public Hearing Application for Sign Variance LaSalle U.S. Realty Income and Growth Fund, Inc. Dear Ms. Carr: This letter will serve as our revised Letter of Intent regarding the above- referenced matter. Our firm represents the Applicant, LaSalle US Realty Income and Growth Fund, Inc., who is hereby requesting a variance of sign area, height and spacing requirements for an existing monument sign located within their property. The subject property, an office park known as Aventura Corporate Center located at 20801 Biscayne Boulevard, is occupied by two office buildings and two parking garages, as well as surface parking, all of which serve the two office buildings. The sign consists of identification for the office park and lists some of the principal tenants. The sign, which currently measures approximately 168 square feet in total area and is approximately 15 feet in height, is a part of a decorative planter that is heavily landscaped and located at the main entrance to the subject property along Biscayne Boulevard. Upon reviewing the matter with City staff, we shall reduce the sign by removing the top portion (approximately a 4' x 11' section). This will leave a sign of 121 square feet in area, as defined in the City regulations, but the actual size of the visible surface of the sign is 57 square feet as the balance is obscured by the planter. The height of the sign is 6 feet and sits atop a 5-foot high landscape planter. The overall height of the sign is 11.0 feet, including the landscape planter as its base. The nearest edge of the planter is set back almost 7 feet from the property line along Biscayne Boulevard and the sign itself is set back 11.44 feet from the property line. EXHIBIT #1 08-SV-O0 1950 NW 94'" Avenue · 2"d Floor * Miami, FI 33172 · Phone: 305.477.6472 · Fax 305.470.2805 http://www, fordco, corn Joanne Carr Page 2 Accordingly, we are hereby requesting a variance of the sign size to permit an area of 121 square feet where a maximum of 48 square feet is permitted and a variance of the sign's height to permit 11.0 feet where a maximum of 8.0 feet is permitted. Additionally, a variance of the spacing requirements for signs is also requested to permit the subject monument sign to be 72.53 feet (minimum of 200.0 feet required) from another existing sign located at the corner of NE 207th Street. That sign, also a monument style sign, identifies The Shoppes at the Waterways and was approved under Resolution 99-54 on October 5, 1999. This sign is not a part of this application. The fact that the subject sign is located within a planter that is landscaped helps to diminish its impact, while enhancing its visibility and aesthetic value. The subject sign has been in place for many years. The purpose of this application is solely to bring the sign into compliance as required by the City's land development regulations. The sign is attractive, well maintained and provides much needed identification for the subject property along Biscayne Boulevard, a highly traveled road. Aventura Corporate Center, with approximately 363.12 feet of frontage along Biscayne Boulevard, has no other freestanding signage. As such, the amount of signage for a property of this size is diminimous and unobtrusive to the surrounding areas. Based on the foregoing, we respectfully request your favorable review and recommendation of the application. FORD, ARMENTEROS & MANUCY, INC. Sincerely,,/q C'hl'ef Development Consultant For the Firm Q:\FORD COMPANiES\ENGINEERING & SURVEYING\CONSULTiNG\DOCUMENTS\98-073~Aventura Corporate Center,Letter of intent to City of Aventura for sign variance application submittal.1 SITE EXHIBIT #2 08-SV-O0 Location Plan LEGEND Existing Sign Looking North on Biscayne Blvd Looking South on Biscayne Blvd EXHIBIT #3 08-SV-O0 Portion of Sign Pro, posed to be Removed shown in hatched outline EXHIBIT #4 08-SV-O0 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR AVENTURA CORPORATE CENTER, LOCATED AT 20801-20803 BISCAYNE BOULEVARD, TO ALLOW A MONUMENT SIGN WHICH EXCEEDS THE SIZE ALLOWED BY CODE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the property described herein is zoned OP, Office Park District, a non-residential district; and WHEREAS, the Applicant, LaSalle U.S. Realty Income and Growth Fund, Inc., through Application No. 08-SV-00, has requested a sign variance to allow a monument sign at Aventura Corporate Center, on its Biscayne Boulevard frontage, with an area of 121 square feet where 48 square feet is permitted by code; and WHEREAS, following proper notice, the City Commission has held a public hearing as provided by law; and WHEREAS, the City Commission finds that the Application meets the criteria of the applicable codes and ordinances to the extent the application is granted herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Resolution No. 2000-__ Page 2 Section 1. Application No. 08-SV-00 for a sign variance to allow a monument sign at Aventura Corporate Center, on its Biscayne Boulevard frontage, with an area of 121 square feet where 48 square feet is permitted by code, on property legally described as: Portion of Tract C, Biscayne Waterways - First Addition, as recorded in Plat Book 126 at Page 18, public Records of Miami-Dade County, Florida. aka Aventura Corporate Center 20801-20803 Biscayne Boulevard is hereby granted exclusively to the applicant. Section 2. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder Resolution No. 2000-__ Page 3 PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: Arthur I. Snyder, Mayor Teresa M. Soroka, CMC, City Clerk APPROVED AS TO LEGAL SUFFICIENCY: ClTY ATTORNEY This Resolution was filed in the Office ofthe City Clerk this 2000. day of September, Teresa M. Soroka, CMC, City Clerk CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: FROM: BY: DATE: SUBJECT: Brenda Kelley, Commui~ August 18, 2000 elopment Dire~ Request of Chef Allen's Restaurant for Sign Variance (09-SV-00) September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission: 1. Approve the request for a Wall Sign located on parapet with more than 50% of the sign above the roofline; and 2. Deny the request for a second Wall Sign, where only one Wall Sign is permitted by Code. THE REQUEST The applicant, Chef Allen's Restaurant, is requesting the following: (See Exhibit #1 for Letter of Intent) 1. Sign Variance to allow a Wall Sign on the south elevation constructed on a parapet with more than 50% of the sign above the roofline; and 2. Sign Variance to allow a second Wall Sign on the west elevation, where only one Wall Sign is permitted by Code. BACKGROUND OWNER OF PROPERTY Henri Konckier o/a Concorde Plaza LOCATION OF PROPERTY 19088 NE 29 Avenue (see Exhibit #2 for Location Map) SIZE OFPROPERTY Approximately 4.16 acres LEGAL DESCRIPTION Part of Tract A, Regina Square Subdivision, as recorded in Plat Book 113, Page 27 Public Records of Miami- Dade County City of Aventura Zoning - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: TC1, Town Center District B2, Community Business District B2, Community Business District TC2, Town Center Marine District; and, RMF3,Medium Density Residential B2, Community Business District Existing Land Use - Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Business and Office Business and Office Business and Office Residential Business and Office Future Land Use - According to the City of Aventura Comprehensive Plan, the following properties are currently designated as follows: Subject property: Property to the North: Property to the South: Property to the East: Property to the West: Town Center Town Center Business and Office Town Center Business and Office The Site- The subject site, Chef Allen's Restaurant, is located in the Concorde Plaza at 19088 NE 29 Avenue (see Exhibit # 2 for location map). The Project - Chef Allen's wishes to retain its existing signs on the south and west elevations of its tenant space in the Concorde Plaza (See Exhibits #3 and #4 for detail of signs). The sign on the south elevation measures 34 square feet which is within the 41 square feet allowed by Code, however, it is located on a parapet more than 50% above the roofline which is not in compliance with Section 901.3 of the Code. The sign on the west elevation that read "Chef 2 Allen's Restaurant" has been removed by the applicant, however, it wishes to re- install the sign without the service word "restaurant" if this second sign is approved by City Commission. The revised sign will measure 30 square feet in area. The non-conforming directional sign has been removed and the non-conforming pole sign is in the process of being removed. Citizen Comments- The Community Development Department has not received any written or verbal citizen comments. ANALYSIS Community Development Department Analysis - The applicant, Chef Allen's Restaurant, previously maintained five signs for its tenant space in the Concorde Plaza. These signs consisted of one wall sign on the south measuring 34 square feet, one wall sign on the west elevation, one pole sign, one directional sign facing NE 191 Street and one awning sign on the south elevation. They have removed the directional sign and are in the process of removing the pole sign. They have also removed the wall sign on the west elevation and wish to re-install this sign if City Commission approves the request. One wall sign with reverse or channel letters measuring 41 square feet is permitted by Code. The sign must be no more than 50% above the roofline and cannot display products or services. The sign on the south elevation, facing Loehmann's Plaza, measures 34 square feet which is within the permitted size, however, it is on a parapet and extends more than 50% above the roofline of the building, as shown on Exhibit #3. The applicant wishes to maintain this sign, notwithstanding its location above the roofline. Due to the structural design of the roof at the front of this restaurant, the parapet is the only possible location for the sign. The sign on the west elevation, as shown on Exhibit #4, has been removed pending approval of this application by City Commission. The applicant wishes to re-install the sign, without the service word "restaurant" and to lower the sign so that it is not more than 50% above the roofline. The revised sign will measure 30 square feet in area. The City's Sign Code permits only one Wall Sign for this location. The applicant submits that the second sign serves an important directional purpose for its patrons traveling along NE 191 Street, since the restaurant's address is 19088 NE 29 Avenue. Criteria The criteria for approval of Sign Variances set out in Section 901.10 (h) of the City of Aventura Land Development Regulations is as follows: 3 The Sign Variance maintains the basic intent and purpose of the regulations; particularly as it affects the stability and appearance of the City and provided that the variance will be otherwise compatible with the surrounding land uses and would not be detrimental to the community. No showing of unnecessary hardship is required. Request #1: Sign Variance to allow a Wall Si,qn on the south elevation of the restaurant constructed on a parapet with more than 50% of the sign above the roofline. This request does preserve or enhance the unique character of the City and is not in conflict with the basic intent and purpose of the ordinance. Due to the structural design of the roof at the front of this restaurant, the parapet is the only possible location for the sign. Request #2: Sign Variance to allow a second Wall Si,qn on the west elevation where only one Wall Si.qn is allowed by Code. This request does not preserve or enhance the unique aesthetic character of the City and is in conflict with the basic intent and purpose of the Ordinance. Any signs in addition to the one sign permitted by Code does contribute to visual pollution. The owner may consider relocating the sign on the south elevation to the west elevation, if it determines that the latter is the most important directional placement, it does have an awning sign on the south elevation that will guide patrons to the restaurant once they have entered the Concorde Plaza. RECOMMENDATION It is recommended that the City Commission: 1. Approve the request for a Wall Sign located on parapet with more than 50% of the sign above the roofline; and 2. Deny the request for a second Wall Sign, where only one Wall Sign is permitted by Code. 4 June 30, 2000 Ronald L. Book, E fl. L~W OfflCl5 RECEIVED Jo~. 0 5 ZUO0 COMMUNITY DEVELOPMENT Ms. Brenda Kelley Director, Community Development City of Aventura 2999 Northeast 191 Street, Suite 500 Aventura, Florida 33180 Re: Sign Variance/Chef Allen's Restaurant Dear Ms. Kelley: The applicant, Chef Allen's Restaurant is seeking variances for existing signs located at Chef Allen's Restaurant located at 19088 Northeast 29th Avenue, Aventura, Florida. These signs, which are now deemed non-conforming under the new City Sign Ordinance, are needed in order to continue serving the patrons of the restaurant. Chef Allen's Restaurant is located at a location that is difficult to find. Unfortunately, the address of the restaurant does not make it easy to find, as motorists cannot locate Northeast 29th Avenue. In addition, the restaurant is not actually located on 29th Avenue, but in the Loehmann's Plaza Shopping Center. The two signs that we seek Variances for are the main wall sign located at the front of the restaurant which is on the South side. This sign is needed for patrons accessing the restaurant from the South traveling through the Loehmann's Plaza Shopping Center. The other sign we seek a Variance for is the wall sign located on the west side of the restaurant. It is needed for the motorists traveling from Biscayne Boulevard on 191st Street approaching the restaurant from the West. Both of these signs are first class, attractive and compliment the restaurant building. We look forward to working with you and your staff and making our presentation before the Aventura City Commission. EXHIBIT #1 09-SV-O0 ConcordeCenter z z999 flortheast 191 Itteet, PU 6 flventura, floridall~§O- Telephone(3os) 935-1866 [ax (¢5) 935-9737 iol {'os[ {~o[[~e ~¥~llUe, luite 3oz- lnllnhn~see, flm'id~ ~zlOI - (§5o) zzlt-g§59 Chef Allen's Restaurant Page 2. June 30, 2000 Thank you for y~g~ooperation and assistance. Sin~cer~ Ronald ~ RLB/jm SITE LEGEND EXHIBIT #2 09-SV-O0 tile://A:klVlV C- 004 S. JPG 6/13/00 6/13/00 file://A:'~MVC-003 S. JPG RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, APPROVING A SIGN VARIANCE FOR CHEF ALLEN'S RESTAURANT, LOCATED AT 19088 NE 29 AVENUE, TO ALLOW A WALL SIGN ON THE SOUTH ELEVATION WITH MORE THAN 50% OF THE SIGN ABOVE THE ROOFLINE; DENYING A REQUEST FOR A SECOND WALL SIGN WHERE ONLY ONE WALL SIGN IS PERMITTED BY CODE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the property described herein is zoned TC1, Town Center District, a non-residential district; and WHEREAS, the Applicant, Chef Allen's Restaurant, through Application No. 09- SV-00, has requested the following: 1. A sign variance to allow a wall sign on the south elevation with more than 50% of the sign above the roofline; and 2. A sign variance to allow a second wall sign on the west elevation, where only one wall sign is permitted by Code. WHEREAS, following proper notice, the City Commission has held a public hearing as provided by law; and WHEREAS, the City Commission finds that the Application meets the criteria of the applicable codes and ordinances to the extent the application is granted herein. Resolution No. 2000- Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Application No. 09-SV-00 for a sign variance to allow a wall sign on the south elevation with more than 50% of the sign above the roofline, on property legally described as: Part of Tract A, Regina Square Subdivision, as recorded in Plat Book 113 at Page 27, public Records of Miami-Dade County, Florida. aka Chef Allen's Restaurant 19088 NE 29 Avenue is hereby granted exclusively to the applicant. Section 2. A sign variance to allow a second wall sign on the west elevation, where only one wall sign is permitted by Code is hereby denied. Section3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder Resolution No. 2000- Page 3 PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: Arthur I. Snyder, Mayor Teresa M. Soroka, CMC, City Clerk APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Resolution was filed in the Office of the City Clerk this 2000. day of September, Teresa M. Soroka, CMC, City Clerk ura MINUTES CITY COMMISSION MEETING TUESDAY, AUGUST 1, 2000 6 PM Biscayne Medical Arts Center 21110 Biscayne Boulevard Suite 101 Aventura, Flcrida 33180 1. CALL TO ORDER/ROLL CALL: The meeting was called to order at 6:00 p.m. by Mayor Arthur I. Snyder. Present were Commissioners Arthur Berger, Jay R. Beskin, Ken Cohen, Harry Holzberg, Patricia Rogers-Libert, Vice Mayor Jeffrey M. Perlow (arrived at the conclusion of item 3A), Mayor Snyder, City Manager Eric M. Soroka, City Clerk Teresa M. Soroka, and City Attorney David M. Wolpin. As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: County Court Judge Nancy Pollack led the pledge of allegiance. 3. ZONING HEARINGS - SPECIALLY SET BY COMMISSION FOR 6 P.M. Ex-parte communications by Commissioners, if any, were disclosed and filed with the City Clerk in accordance with Ordinance 96-09. All witnesses giving testimony in these hearings were sworn in by the City Clerk. A. Mr. Wolpin read the following resolution by title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA ABANDONING AN UNIMPROVED, 138-FOOT SEGMENT OF NE 208 TERRACE, LOCATED BETWEEN BLOCKS 10 AND 11 OF THE HALLANDALE PARK NO. 9 SUBDIVISION AND AN UNIMPROVED 205-FOOT SEGMENT OF 10' WIDE ALLEY, LOCATED IN BLOCK 10 OF THE HALLANDALE PARK NO. 9 SUBDIVISION; PROVIDING FOR RECORDATION; PROVIDING AN EFFECTIVE DATE. Brenda Kelley, Community Development Director, explained the request of the applicant and entered the staff report into the record. A motion for approval was offered by Commissioner Rogers-Libert, and seconded by Commissioner Berger. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously (6- 0) with Commissioner Perlow absent from the room and Resolution No. 2000- 48 was adopted. B. Mr. Wolpin read the following resolution by title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA APPROVING A SIGN VARIANCE FOR HOOTERS RESTAURANT OF AVENTURA, LOCATED AT 20301 BISCAYNE BOULEVARD, TO PERMIT THE DISPLAY OF HOLIDAY DECORATION LIGHTS ON A YEAR-ROUND BASIS WHERE THE SIGN CODE PERMITS THE DISPLAY OF SUCH LIGHTS ONLY DURING A 45-DAY DESIGNATED HOLIDAY SEASON; DENYING A SIGN VARIANCE TO PERMIT A THIRD WALL SIGN, SIZE NOT TO EXCEED 24 SQUARE FEET IN AREA ON THE SOUTH ELEVATION OF THE BUILDING WHERE ONLY TWO (2) WALL SIGNS ARE ALLOWED BY CODE; PROVIDING AN EFFECTIVE DATE Brenda Kelley, Community Development Director, explained the request of the applicant and entered the staff report into the record. A motion for approval was offered by Commissioner Berger and seconded by Vice Mayor Perlow. Mayor Snyder opened the public hearing. Richard Simeone, representative of the applicant, addressed the Commission. There being no further speakers, the public hearing was closed. An amendment was offered by Commissioner Perlow, seconded by Commissioner Rogers-Libert and unanimously passed to include a Whereas clause noting the special situation due to location and hardship created by construction of the flyover and to include the conditions contained in the staff report. Approval of applicant's request for holiday lights passed, 4-3, with Commissioners Berger, Cohen and Holzberg voting no. Applicant's request for third wall sign was unanimously denied. The motion for approval, as amended, passed unanimously and Resolution No, 2000-49 was adopted. APPROVAL OF MINUTES: A motion to approve the minutes of the July 11, 2000 Commission meeting, July 24, 2000 Commission Meeting and July 24, 2000 Commission Workshop Meeting was offered by Commissioner Rogers-Libert, seconded by Commissioner Berger and unanimously passed. 5. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None. SPECIAL PRESENTATIONS: Mayor Frank Wolland, City of North Miami, addressed the Commission and requested Commission adopt a resolution supporting the creation of a regional park in North Miami. A motion in support was offered by Commissioner Berger, seconded by Commissioner Rogers-Libert and unanimously passed. Resolution to be addressed at September Commission meeting. A Certificate of Appreciation was presented to resident Leonard Geller for his efforts in hurricane preparedness. 7. CONSENT AGENDA: Vice Mayor Pedow requested removal of item 7B from the Consent Agenda. A motion to approve the remainder of the Consent Agenda was 2 offered by Commissioner Rogers-Libert, seconded by Commissioner Berger, unanimously passed and the following action was taken: A. Resolution No. 2000-50 was adopted as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED EASEMENT AGREEMENT TO FLORIDA POWER & LIGHT COMPANY FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF ELECTRIC UTILITY FACIUTIES FOR THE AVENTURA GOVERNMENT CENTER PROPERTY; AND PROVIDING AN EFFECTIVE DATE. The following item was removed from the Consent Agenda and addressed separately: B. Mr. Wolpin read the following resolution by title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA URGING ALL RESIDENTS NOT TO USE HAND- HELD CELLULAR TELEPHONE DEVICES WHILE OPERATING A MOTOR VEHICLE, AND PROVIDING AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Rogers-Libert and seconded by Commissioner Cohen. An amendment was offered by Vice Mayor Perlow, seconded by Commissioner Rogers-Libert and unanimously passed to amend the first Whereas clause to provide accidents which may have been caused...; to amend the second Whereas clause to include that the City Commission deems it to be in the best interest for the furtherance of the public's safety and welfare . . . un/ess for emergency purposes; to delete the third Whereas clause and to amend Section 2 to read The City Commission urges the federal government to regulate the use of hand-held cellular telephones while operating motor vehicles. The motion for approval, as amended passed unanimously and Resolution No. 2000-51 was adopted. PUBLIC HEARINGS: ORDINANCES - FIRST READING: A. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY AMENDING CHAPTER 30, "ENVIRONMENT," BY CREATING ARTICLE VI, "PROPERTY MAINTENANCE," PROVIDING FOR PROPERTY MAINTENANCE STANDARDS; PROVIDING FOR 3 SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Beskin and seconded by Commissioner Rogers-Libert. Mr. Soroka noted amendments to be made prior to second reading. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY CREATING CHAPTER 48 "VEHICLES; USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS," BY CREATING ARTICLE I "ABANDONED VEHICLES AND VESSELS;" ARTICLE II "USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS;" PROVIDING PROCEDURES FOR REMOVAL OF ABANDONED VEHICLES FOUND ON PUBLIC PROPERTY AND/OR PRIVATE PROPERTY; PROVIDING REGULATIONS PROHIBITING COMMERCIAL USE OF RIGHT-OF-WAY; PROVIDING REGULATIONS CONCERNING PARKING AND STORAGE OF CERTAIN VEHICLES AND BOATS; PROVIDING OTHER PARKING REGULATIONS; PROVIDING REGULATIONS CONCERNING REPAIR OF VEHICLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE. A motion for approval was offered by Commissioner Rogers-Libert, and seconded by Commissioner Cohen. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by reil call vote. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 30 "ENVIRONMENT" OF THE CITY CODE BY AMENDING ARTICLE V "TERMITE DAMAGE PREVENTION" BY AMENDING SECTION 30-180 "TERMITES; DEVELOPMENT OF LAND; ANNUAL INSPECTION;" TO CLARIFY AND CONFIRM APPLICABILITY TO ALL SINGLE FAMILY, DUPLEXES, TOWNHOUSES, AND MULTI-FAMILY DWELLINGS, AND TO REQUIRE CERTAIN HOMEOWNERS ASSOCIATIONS TO NOTIFY INDIVIDUAL HOMEOWNERS OF HOMEOWNERS' RESPONSIBILITY FOR COMPLIANCE WITH 4 ANNUAL TERMITE INSPECTION REQUIREMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABIMTY; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE. A motion for approval was offered by Commissioner Holzberg and seconded by Commissioner Cohen. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. Mr. Wolpin noted clarifying amendments to be made prior to second reading. The motion for approval passed unanimously by roll call vote. PUBLIC HEARING: ORDINANCES- SECOND READING: A. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; AMENDING THE CITY CODE BY AMENDING CHAPTER 14 "BUILDINGS AND BUILDING REGULATIONS" BY AMENDING SECTION 14-62 "REGISTRATIONS" TO PROVIDE FOR DATE FOR ANNUAL RENEWAL OF CONTRACTOR REGISTRATION; AND TO CLARIFY REGISTRATION REQUIREMENTS TO CONFORM TO FLORIDA STATE STATUTES; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Rogers-Libert, and seconded by Commissioner Berger. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote and Ordinance No. 2000-19 was enacted. B. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; AMENDING THE CITY CODE BY AMENDING CHAPTER 18 "BUSINESS REGULATIONS, LICENSES AND PERMITS" BY AMENDING SECTION 18-33(a) TO DELETE REQUIREMENT TO FIRST OBTAIN COUNTY OCCUPATIONAL LICENSE; BY AMENDING SECTION 18-34 TO PROVIDE FOR REQUIREMENT OF CERTIFICATE OF USE; AND BY AMENDING SECTION 18-42 "TAX SCHEDULE," TO REVISE THE OCCUPATIONAL MCENSE TAX RATE FOR MANICURISTS AND TO SPECIFY OCCUPATIONAL LICENSE TAX RATES FOR IMPORT/EXPORT; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 5 10. 11. 12. A motion for approval was offered by Commissioner Rogers-Libert, and seconded by Commissioner Berger. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote and Ordinance No. 2000-20 was enacted. C. Mr. Wolpin read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 45 OF THE CITY CODE BY ADDING SECTIONS 1 THROUGH 16; PROVIDING THE TERMS AND CONDITIONS FOR THE ERECTING, CONSTRUCTING, AND MAINTAINING OF A TELECOMMUNICATIONS FACILITY IN, ON, ACROSS, ABOVE OR IN ANY MANNER WHATSOEVER USING THE CITY'S PUBLIC RIGHTS OF WAY FOR THE PROVISION OF TELECOMMUNICATIONS SERVICE; PROVIDING ASSURANCES THAT THE CITY'S PUBLIC RIGHTS OF WAY ARE USED IN THE PUBLIC INTEREST; PROVIDING FOR CONFORMANCE WITH APPLICABLE LAW; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Beskin and seconded by Commissioner Rogers-Libert. Mayor Snyder opened the public hearing. The following individuals addressed the Commission: Braulio Baez, Esq., the City's telecommunications counsel; and Wilbert Tee Holloway, representative of BellSouth Mobility. Mr. Baez noted one minor clerical amendment. There being no further speakers, the public hearing was closed. The motion for approval passed unanimously by roll call vote and Ordinance No. 2000-21 was enacted. RESOLUTIONS: None. OTHER BUSINESS: None. PUBLIC COMMENTS: Arthur DeFillippo, 20291 NE 30th Avenue; Jeff Rose, 3630 Yacht Club Drive, both students at Michael Krop High School; and Sam Levine, 3370 NE 190th Street. 13. REPORTS: As presented. 6 14. ADJOURNMENT: There being no fudher business to come before the Commission at this time, after motion made, seconded and unanimously passed, the meeting adjourned at 7:30 p.m. Teresa M. Soroka, CMC, City Clerk Approved by the Commission on ,2000. Anyone wishing to appeal any decision made by the City Commission with respect to any matter considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 7 TO: FROM: DATE: SUBJECT: CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM City Commission ~ Eric M. Soroka, Ci~nagb~ I/\ August 15, 2000' ~ ~ Resolution Urging Miami-Dade County to Fund a Regional Park at the Munisport Landfill Site September 5, 2000 City Commission Meeting Agenda Item r~/~ As per the City Commission's direction, attached please find the subject Resolution for your consideration. EMS/aca Attachment CC0906-00 RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA URGING MIAMI-DADE COUNTY TO FUND THE CONSTRUCTION AND OPERATION OF A REGIONAL PARK AT THE MUNISPORT LANDFILL SITE IN THE CITY OF NORTH MIAMI; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura recognizes the efforts of the City of North Miami to create a regional park at the Munisport Landfill site in the City of North Miami; and WHEREAS, the City of Aventura supports such efforts which would provide additional recreational opportunities for all citizens in Miami-Dade County and the South Florida region. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Commission urges Miami-Dade County to fund the construction and operation of a regional park at the Munisport Landfill site in the City of North Miami. Section 2. The City Clerk shall provide a copy of this Resolution to the City of North Miami, and to the Mayor, Commission and County Manager of Miami-Dade County. Section 3. This Resolution shall become effective immediately upon its adoption. Resolution No. 2000- Page 2 The foregoing Resolution was offered by Commissioner moved its adoption. The motion was seconded by Commissioner upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 5th day of September, 2000. , and ATTEST: ARTHURI. SNYDER, MAYOR TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: FROM: DATE: SUBJECT: City Commission Eric M. Soroka, Cit~",,,p~ August 16, 2000 Interlocal Agreement - Provide for Increase in Availability of Books, Newsletters and Business Materials at the Northeast Library Branch September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission authorize the execution of the attached Interlocal Agreement with the County to increase the availability of books, newsletters, and business materials at the Northeast branch of the Miami-Dade Public Library System. BACKGROUND In accordance with the Resolution approved by the City Commission which adopted a course of action to address the library needs and services of the residents, the attached Agreement implements the lease books program with the County. The main points of the Agreement are as follows: $36,000 per year for the lease plan, which will provide the immediate establishment of a core collection of 2,000 popular fiction and non-fiction titles based on the patron's requests that will form the basis of a rotating collection. $9,000 per year for investment newsletter and business services as selected by library staff based upon branch patrons requests. The term of the Agreement shall be effective October 1, 2000 and may be cancelled by providing 180 days notice prior to October 1st of each year. Memo to City Commission Page 2 If you have any questions, please contact me. EMS/aca Attachment CC0909-00 RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF AVENTURA TO PROVIDE FOR AN INCREASE IN THE AVAILABILITY OF BOOKS, NEWSLETTERS AND BUSINESS MATERIALS AT THE NORTHEAST BRANCH OF THE MIAMI-DADE PUBLIC LIBRARY; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is authorized to execute the attached Agreement between the City of Aventura and Miami-Dade County to provide for an increase in the availability of books, newsletters and business materials at the Northeast Branch of the Miami-Dade Public Library. Section2. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner its adoption. The motion was seconded by Commissioner put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur t. Snyder , who moved , and upon being Resolution No. 2000-__ Page 2 PASSED AND ADOPTED this 5th day of September, 2000. ARTHURI. SNYDER, MAYOR ATTEST: TERESA M. SOROKA, CMC ClTY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY AGREEMENT THIS AGREEMENT is made and entered into this day of ,2000, by and between MiAMI-DADE COUNTY, a political subdivision of the State of Florida, hereinafter "THE COUNTY" and the CITY OF AVENTURA, a municipal corporation, hereinafter called "THE CITY." WITNESSETIt: WHEREAS, the Northeast Branch library is the primary public library serving the residents of the City, and WHEREAS, THE COUNTY and THE CITY desire to increase the availability of bestsellers, other popular books, investment newsletters, and business materials at the Northeast branch library. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, it is expressly understood and agreed: ARTICLE I CONSTRUCTION OF INTERLOCAL AGREF. MENT The word "shall" as used in this Agreement shall in all cases be construed to be mandatory and to require the action so modified by the word "shall" to be taken without regard to the exercise of discretion. ARTICLE II SCOPE AND PURPOSE OF AGREEMENT This Agreement is entered into in order to increase the Northeast branch library's availability ofbestsellers and other popular books and investment newsletters and business materials and to set forth the terms upon which the resulting increased costs will be paid. Page 1 of 5 ARTICLE III RESPONSiBILITY OF THE PARTIES THE CITY shall pay all costs associated with the increase in the availability of bestsellers and other popular books and investment newsletters and business materials. Specifically, THE CITY shall pay an initial $45,000 for one (1) year to be broken down as follows: · $36,000 per year for a lease plan, which will provide for the immediate establishment of a core collection of 2,000 popular fiction and non-fiction titles as selected by library staff based upon patron's requests that form the basis of a rotating collection. Each month, multiple copies ofbestsellers will be ordered from the library's existing vendor for the branch (approximately 200 books per month) and bestsellers that are no longer popular will be sent back, keeping the lease plan collection at 2,000 currently popular items. The lease plan allows the Library to keep one book for every five returned. These items will then become part of the Miami-Dade Public Library System collection at Northeast Branch and will be made available to all patrons~ · $9,000 per year for investment newsletters and business services as selected by Library staff based upon branch patron's requests. If this Agreement is continued beyond the initial year, the City will continue to pay for the entire cost of the lease and the subscriptions including any price increases. ARTICLE IV TERM OF THE AGREEMENT The term of this Agreement shall be effective October 1, 2000, and shall continue with automatic annual renewal until terminated as prc,vided herein. Page 2 of 5 Either party may cancel this Agreement by written notice delivered to the other, but such notice must be delivered at least one hundred and eighty (180) days prior to October 1 ~ of each year, said cancellation to take effect on October 1~x of that year. ARTICLE V HEADINGS Captions and headings in this Agreement are for ease of reference only and do not constitute a part of this Agreement and shall not affect the meaning or interpretation of any provisions herein. ARTICLE VI AGREEMENT'S EFFECT ON OTHER AGREEMENTS; ENTIRE AGREEMENT This Agreement is supplementary to, and not intended to supersede, any other interlocal agreement entered into by and between THE COUNTY and THE CITY. This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. ARTICLE VII REPRESENTATIONS OF THE COUNTY The County represents that (a) this Agreement has been duly authorized, executed and delivered by the board of County Commissioners as the governing body of the County, and (b) it has the required power and authority to perform this Agreement. Page 3 of 5 ARTICLE VIII REPRESENTATIONS OF THE CITY The City represents that (a) this Agreement has been duly authorized, executed and delivered by the Governing Body of the City, and (b) it has the required power and authority to perform this Agreement. ARTICLE LX AMENDMENT TO THE AGREEMENT This Agreement may be modified, altered or amended only by a written amendment duly executed by the parties. ARTICLE X COUNTERPARTS This Agreement may be executed in one or more counterpart(s), each of which shall be deemed an original. IN WITNESS WHEREOF, Miami-Dade Coanty, Florida, has caused this Agreement to be executed in its name by the County Manager or his designee, attested by the Clerk of the Board of County Commissioners and has caused the seal of the Board of County Commissioners to be hereto attached; and the City of Aventura, Florida has caused this Agreement to be executed in its name by the City Manager or his designee, attested by the Clerk of the City Council and has caused the seal of the Council to be hereto attached, all on the day and year written above. Page 4 of 5 ATTEST: MIAMII-DADE COUNTY, FLORIDA, BY ITS BOARD OF COUNTY CON~vlISSIONERS Harvey Ruvin, Clerk of the Board By: Deputy Clerk By: County Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: Assistant County Attorney ATTEST: CITY OF AVENTURA, FLOR[DA, BY ITS COUNCIL Clerk of the Council By: Clerk By: City Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: City Attorney Page 5 of 5 CITY OF AVENTURA TO: FROM: DATE: SUBJECT: OFFICE OF THE CITY MANAGER MEMORANDUM City Commission _ _ Eric M. Soroka, C~.ar~ Architectural Design ser~ / Firm for Community / Recreation Center cas September 5, 2000 City Commission Meeting Item RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution which ranks the firms to perform architectural design services relative to proposed Community / Recreation Center. The Resolution ranks the firm of Bermello, Ajamil & Partners, Inc. as the recommended company of the Review Team and authorizes the City Manager to negotiate a contract including scope of services and fees. BACKGROUND As previously authorized, the City issued an Invitation to Submit Qualifications (ISQ) for qualified firms to provide architectural design service relative to the proposed Community / Recreation Center. In accordance with the Consultant's Competitive Negotiation Act, Chapter 287.055, F.S. relative to the competitive selection of consultants, a Review Team consisting of the Finance Support Services Director, Assistant to the City Manager, Community Services Director, and the City Manager was formed to receive and evaluate the proposals and interview firms to prepare a recommendation to the City Commission. The following is a brief summary of the action taken by the Team to arrive at our final recommendation: An ISQ advertisement requesting Architectural Design Services was placed in the newspaper and distributed to the vendor list. 2. On July 25, 2000, proposals were publicly opened from the following firms: The Corradino Group Bermello, Ajamil & Partners, Inc. R.J. Heisenbottle Architects, P.A. The Russell Partnership, Inc. Wolfberg Alvarez and Partners A shortlist of the following firms was developed and representatives for the firms were interviewed by the Team on August 15, 2000: The Corradino Group Bermello, Ajamil & Partners, Inc. Wolfberg AIvarez & Partners Based on extensive presentations, interviews and the criteria outlined in the ISQ, each Team member ranked the firms independently and then reached a decision to recommend one firm to the City Commission with one alternate that would be called upon, should we fail to reach favorable terms with the top ranked firm. Based on the process, which was very competitive, the Team recommends the firm of Bermello, Ajamil & Partners, Inc. be ranked number one and the City Manager be authorized to commence negotiations. The Team recommends that the firm of Wolfberg Alvarez & Partners be ranked second and be called upon in the event we cannot come to favorable terms with the number one ranked firm. Although the top two firms were well qualified for the project and the rankings were very close, the edge was given to Bermello, Ajamil & Partners, Inc. based on their extensive experience with similar projects and proven construction management expertise. Now that the Team has completed its work, the following actions are necessary to complete the process: Adopt the attached Resolution, which serves three (3) specific purposes. First, it ranks the firms. Second, it authorizes the City Manager to negotiate the Scope of Services and Fees to be changed with said firm. Third, it establishes another firm as an alternate, should we be unable to reach favorable terms with the selected firm. After the contract is negotiated, it will be presented to the City Commission at the next meeting. Copies of all proposals are available for your inspection in the City Manager's Office. Should you have any questions, please feel free to contact me. CCO910-00 RESOLUTION NO. 2000-.__ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, SELECTING THE FIRM OF BERMELLO, AJAMIL & PARTNERS, INC. TO PERFORM ARCHITECTURAL DESIGN SERVICES RELATIVE TO ISQ NO. 00-7-25-2, COMMUNITY/RECREATION CENTER PROJECT; AUTHORIZING THE CITY MANAGER OF THE CITY OF AVENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO NEGOTIATE THE TERMS AND FEES FOR SAID WORK; AUTHORIZING NEGOTIATIONS WITH ALTERNATE FIRM TO PERFORM THE REQUIRED SERVICES SHOULD NEGOTIATIONS WITH THE SELECTED FIRM BE UNSUCCESSFUL; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura, in accordance with applicable State law, has requested proposals from firms for architectural design services relative to the proposed Community/Recreation Center Project; and WHEREAS, said proposals were evaluated by a Review Team consisting of the City Manager, Assistant to the City Manager, Director of Finance Support Services, and Director of Community Services; and WHEREAS, said Review Team recommends the selection of the firm of Bermello, Ajamil & Partners, Inc., based on said firm's experience and qualifications; and WHEREAS, said Review Committee recommends the selection of the firm of Wolfberg, Alvarez & Partners should the City be unable to reach favorable terms with the number one ranked firm; and WHEREAS, the City Commission desires to authorize the City Manager to negotiate scope of services and fees with the recommended firm, and with the alternate firm, should negotiations with the recommended firm be unsuccessful. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The firm of Bermello, Ajamil & Partners, Inc. be and the same is hereby selected to perform architectural design services relative to ISQ No. 00-7-25-2, Community/Recreation Center Project. Section 2. The firm has been selected on the basis of its experience and qualifications and has not finalized a fee structure or contract with the City. Therefore, the City Manager shall immediately negotiate the services and basis of fees with said firm. Resolution No. 2000-__ Page 2 Section 3. In the event the City is unable to come to favorable terms and fees with the firm of Bermello, Ajamil & Partners, Inc., the City Manager is hereby authorized to negotiate scope of services and fees with the alternate firm of Wolfberg, Alvarez & Partners. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: ARTHURI. SNYDER, MAYOR TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY BERMELL0,AJAMIL & PARTN ERS'IN C July 25,2000 Eric M. Soroka, City Manager City of Aventura 299 NE 19tStreet, Suite 500 Aventura, Florida, 33180 RE: Request for Qualifications for City of Aventura's Community/Recreation Center Architectural Design Services ISQ No. 00-07-25-2 Dear Mr. Soroka and Selection Committee Members: Bermello, Ajamil & Partners, Inc. (B&A), is pleased to submit this request for qualifications for architecture design and engineering services for the new Community/Recreation Center to be located in a 3.5 to 5 acre site in the City of Aventura. Project Experience B&A has a wealth of experience in designing community and recreation- al centers that are similar in scope and complexity to this proposed pro- ject. One prime example is our current development for the City of Miami Beach Parks system. B&A is providing full architectural and landscape architecture services for the North Shore Park. Amenities include: a gymnasium, multi-purpose room~ classrooms, restrooms, lockers and parking. In addition, B&A provided services for the Warren Cromartie Baseball School in North Miami featuring an indoor practice facility, a weight/training room, conference hall, pool, dormitory, cafeteria, infirmary and administrative offices. Other parks and recreational facilities include Margaret Pace Park Salvadore Park the City of Miami Beach Parks Master Plan and Implementation, a needs assessment for the City of Coral Gables Park System, Salvadore Park, Maragaret Pace Park and Marathon Community Park Planning among others. Project Team Leading this team will be project manager Rai Fernandez, RA. Mr. Fernandez has over 15 years expe- rience managing and designing recreational facilities and parks as well as commercial and private devel- opments. He has served as project manager for the Homestead Motorsports Complex, Miami Beach Parks Master Plan and Implementation project and the Warren Cromartie Baseball School. Mr. Fernandez will be the City's convenient single point of contact, responsible for team coordination, moni- toring schedule and budget. Eduardo Lamas, AIA will be the architectural designer for the new Community/Recreation Center. Mr. Lamas' experience with similar projects include: Scott Rakow Recreational Facility, Flamingo Park 26 O I SOUTH D A Y S U O H E DRIVE lOTH F [ 0 O R MIAMI FL 33133 I Nh ~ric M Soroka Q~ty \,lanager City ot AventkHa ISQ No. 00-07-25-2 Page 2 Recreational Facility, City of North Miami Beach Recreational Complex and North Miami Beach Recreational Facility Similarly, Elizabeth Newland, Director of Landscape Architecture, will bring to our - I i :', team years of experience in the planning and landscape architecture design ct projects such as Salvadore Park, Margaret Pace Park, Marathon Community Park. Consultants B&A has carefully selected two consultant firms to furti3er complement the team. These consultants have a proven record in successfully com- pleting projects with Bermello Aiamil & Partners,inc. The consultants include: Donnell DuQuesne & Albaisa (HBE)- Structural Engineering · HNGS (HBE) - MechanicaFElectrical/Plumbing Engineering Conclusion Bermello Ajamil & Partners, Inc. stands committed to excellence and quality of services for this excitin9 new Community/Recreation Center. B&A i~as been involved in numerous projects with Construction Management firms and is very familiar with the Guaranteed Maximum Price Method. We are highly motivated to do everything possible to make this upcomin9 project a success for the City of Aventura. llllJ. IIII ,, : North Shore Park Master Plan and Proiect Implementation Marathon Community Park We look forward to personally sharing some of our thoughts with your Selection Committee. Sincerely, Willy A. Bdrmello, AIA Principal-In-Charge Relevant Project Experience Miami Beach Parks Master Plan B&A led the Miami Beach Parks Master Plan project, surveying and setting design standards for the 20 City of Miami Beach parks for all buildings, landscape architecture and site furnishings. Future development was also examined, within the context of the overall Miami Beach master plan. Recreational demand was assessed through surveying 300 school children and holding 25 meetings with Miami Beach residents, parks department personnel and City Hall officials. Each park was evaluated in terms of its use and usability in relation to passive or active use, neighborhood / region of the city in which the park is located and how it functions in relation to the community at large. The firm compiled guidelines to be followed in construction on this $15 million project over five years. The development plan showed every item that to be implemented within the budget plus projects for the future if additional funding is secured. The guidelines also included recommendations for standard components to be used throughout the park system, chosen for durability, ease of maintenance and flexibility, plus cost savings when purchased in bulk. There were provisions for diversity as appropriate to suit the personality of each neighborhood and park. Client: City of Miami Beach Mr. Kevin Smith, Director Recreation, Culture and Parks Director City Hall 1700 Convention Center Drive Miami Beach, Florida 33139 305/673-7730 Cost: $473,000 (Study) Key Individuals Involved: Willy A. Bermello, AIA, AICP o Principal-in-Charge Rai A. Fernandez, R.A. - Project Manager BERMELLO · AJAMiL & PARTNERS ° JNC Relevant Project Experience Miami Beach Parks Master Plan Implementation B&A is implementing improvements to Miami Beach parks called for in the Parks Master Plan, which the firm also developed. B&A is responsible for improvements to six of the city's parks, as well as acting as owner's representative for construction/budgetary monitoring of other consultants' work on the remaining 15 parks. The properties for which B&A is designing improvements are: · North Shore Open Space · North Shore Park · Lummus Park · South Pointe Park · Pinetree Park · Maintenance yard Improvements include upgrading all existing buildings to meet code and ADA guidelines. In North Shore park, the firm is designing a new 20,000-sf, $1.5 million Community Center with indoor activity areas for elderly patrons and young people, plus offices. All parks's restroom facilities will be upgraded for ADA compliance, and new restroom buildings are to be added as needed. Other improvements include the addition of gates, park security lighting, walkways, landscaping, park furniture and new signage system. Phasing will depend on degree of construction and importance to overall use requirements. B&A is coordinating scheduling / phasing of architectural consultants system-wide to ensure that parks offering both active and passive uses remain open in each of the city's three districts throughout construction. No major park will be completely closed. Client: City of Miami Beach Mr. Kevin Smith, Director Recreation, Culture and Parks Director City Hall 1700 Convention Center Drive Miami Beach, Florida 33139 305/673-7730 Cost: $3.5 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Rai A. Fernandez, RA - Project Manager BERMELt. O · AJAMIL & PARTNERS · INC ! P Relevant Project Experience North Shore Park Master and Project Implementation B&A prepared the master plan design for North Shore Park and is currently providing full architecture and engineering services for the redevelopment of this park facilit/. This 17.22 acre park serves as the community's recreational hub for the North Beach District. B&A's master plan creates a new community/recreation center which provides a balance of indoor and outdoor activities to serve all age groups in the district. The elements for this master plan include: · Buildings consisting of a new recreation center; tennis center, community center, field storage building, basketball pavilion along with renovations to the existing ballfield restrooms; · Fields / courts including renovations to tennis courts, basketball courts, shuffleboard courts and shelter as well as a new ballfield, dugouts and bleachers; and · Playgrounds In addition, the plan features pedestrian paving at four park entrances, security lighting, signage and furnishings, landscape throughout the parks' walkways and medians, decorative fencing as well as repairs to the beachside coral wall. Full services for this project include architecture / engineering, landscape architecture, surveying, environmental services and project management. Client: City of Miami Beach Mr. Kevin Smith, Director Recreation, Culture and Parks Director City Hall 1700 Convention Center Drive Miami Beach, Florida 33139 305/673-7730 Cost: $5 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Raj A. Fernandez, RA - Project Manager ov~M~ 0 0 © © -] ®® A-~.O Relevant Project Experience Salvadore Park and Tennis Center Improvements B&A is currently providing programming, park master planning, schematic design and construction documents for this 3.75-acre tennis center and public park facility located in Coral Gables, Florida. This facility has 13 tennis courts including 8 clay courts and 5 hard/asphalt courts, and a tennis center which houses restrooms, showers and tennis pro-shop. In addition, the park features a playground, tot lot, picnic area and street furniture. In Phase One, B&A provided a new organization to the park recreational components. The tot lot design incorporates existing site features like mature live oaks and berms and integrates these into a complete renovation of the children's playground and open play area. The new park is ADA compliant with accessible play equipment. In Phase II, we provided improvements to the pro-shop. The structure was renovated in a Mediterranean Style that correlates with the Coral Gables design criteria. In addition, our firm will be responsible for converting three of the tennis hard-courts into clay-courts as well as designing a storage building to house maintenance equipment. Client: City of Coral Gables Ms. Mercy Mendoza Public Works Department 285 Aragon Avenue Coral Gables, Florida 33134 305/460-5008 Cost: $1 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Elizabeth Newland, RLA - Landscape Architect BERMELLO ' AJAMIL & PARTNERS · INC ? b Relevant Project Experience : : : : : : : : Warren Cromartie Baseball School This 57-acre facility is planned to be the home of the nation's premier baseball training program for youth. Bermello, Ajamil & Partners, Inc. has developed preliminary plans, programming and scheduling for the park, including architectural and landscape architecture services. While the Cromartie School is primarily a baseball training facility, it will also feature softball and soccer practice and playing fields to serve other portions of the community's youth. There will be four softball diamonds, two baseball stadia, two practice diamonds, an indoor practice facility, a weight/training room, conference hall, pool, dormitory and cafeteria, infirmary and administrative offices. Client: Mr. Warren Cromartie 12555 Biscayne Boulevard, Suite 749 North Miami, Florida 33181 305/362-1733 Cost: N/A Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Rai A. Fernandez, R.A. - Project Manager BERMELLO ° AJAMIL & PARTNERS ' IN~ Relevant Project Experience Coral Gables Parks Needs Assessment Study B&A provided parks planning services for the City of Coral Gables. The firm conducted a physical evaluation study to identify required improvements at park and recreation facilities, developed a priority ranking of needed improvements and determined an order-of-magnitude cost for those improvements. B&A interviewed Parks Department personnel, obtained database information from other departments, involved and examined all park elements to determine the need for improvements. Criteria for evaluating needs included safety, accessibility, aesthetics and need for renovation or replacement. Information collected included recreation and open space resources, as-built drawing, and past and present capital improvements elements. A summary report was prepared on preliminary findings, with sections addressing methodology, existing conditions analysis and recommended improvements. Client: City of Coral Gables City Architect 285 Aragon Avenue Coral Gables, Florida 33134 305/460-5008 Cost: $50,000 (fee) Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Elizabeth Newland, RLA - Landscape Architect BERMELLO · AJAMIL & PARTNERS · INC Relevant Project Experience Marathon Community Park Planning B&A worked with Bender & Associates to provide community park planning services for the development of a new park facility in Monroe County, Florida. The new Marathon Community Park ,,,/ill serve as a hub for the community to meet and share in recreational activities. The design for this park was to create a sense of arrival into the Marathon community as well as serve as a sense of place for the local residents. B&A lead the public workshop process which served as the basis for the park plan. These workshops prioritized the elements within the park facilities and then involved the community in a design charette. The Local community newspaper, the Key Noter, applauds our planning process performance as "... a gold star for involving the public..." and for being one of the best projects planned in the county. In addition, B&A landscape architects lead the community design charette for the project and lead team efforts on refinement of the final site design. During the construction phase of the Marathon park project, B&A will provide full landscape architecture and civil engineering services. In addition to the planning process of this project, B&A is serving as expert witness for the county on the condemnation procedures for portions of the park land. The park will feature a multi-purpose event field including: a soccer field, basketball courts, tennis courts and a b,~seball field. Other amenities shall include boardwalks, joggin9 trails, playgrounds / tot lots, a swimming pool area with a deck and a small concession area. The park will also interface ~th an existing marina. Client: Monroe County and Bender & Associates Mr. Bert Bender Key West, Florida 305/296-1437 Cost: $2.2 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Elizabeth Newland, RLA - Landscape Architect BERMELLO - AJAMIL & PARTNERS · INC Relevant Project Experience Homestead Motorsports Complex The Homestead Motorsports Complex was master-planned with consideration for the area's ecological features and neighboring land uses. The master plan included construction and expansion, development issues, and landscape and irrigation plans, as well as main entrance accent plantings, right-of-way plantings and landscaping the racetrack perimeter. Site development was a major issue, requiring planning and engineering of racing surfaces, grading, drainage and lake development for the 360-acre complex. Extensive permitting with various jurisdictional agencies was also required, as was wetland mitigation. Site improvements include more than four miles of water and sewer mains, five miles of paved roads, two vehicular tunnels, a one-million-gallon water storage tower, 31,500 linear feet of specialized barrier walls and 47,500 linear feet of specialized cable-reinforce containment fencing. There is parking for 24,000 cars. Phase 1 encompasses 380,000 square feet of new construction; total program development budget is $59 million. The Motorsports Complex includes a 2.2-mile road circuit course and a 1.5-mile, four-turn oval track. Facilities include a grandstand accommodating more than 40,000 spectators (eventually expanding to 120,000), hospitality suites, concessions, and 120-bay garage with hospitality suites on top for up-close observation of pit row and the paddock. There are also race control and media offices, rooftop observation deck, meeting room, med-evac and commuter helipads, and Racing Village concessions area. Client: Grand Prix Foundation Mr. Brian Skuza, V.P. and General Manager Miami Motorsports 1 Speedway Drive Homestead, Florida 33035 305/230-5200 Cost: $59 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Rai A. Fernandez, RA - Project Manager Scott Bakos - Project Designer Madene Liriano, RID - Interior Design Teresita C. Garcia - Public Involvement/Permitting BERMELLO · AJAMIL & PARTNERS ° INu Relevant Project Experience Town of Davie Planning Services B&A was chosen to produce the Town of Davie's first consolidated plan. This "comprehensive plan" for the Town's community development efforts is essentially a vision of the needs for housing and recreation. The completed plan will enable the Town to apply for federal funding for community development projects. The Town of Davie is typical of newer South Florida municipalities with its mixture of older areas in need of redevelopment and rapidly growing suburban areas. B&A also was chosen as the Town's General Planning consultant. Among the services that may be required: · zoning code revisions · traffic, transportation planning & engineering · market studies and economic development plans · community development plans, including grant and program administration · community planning and urban design services; crime prevention through environmental design (CPTED), and pedestrian activity plans · infrastructure and community facilities planning Client: Town of Davie Ms. Michelle Mellgren, AICP Director of Development Services Community Redevelopment Agency 6591 SW 45"~ Street Davie, FL 33314-3399 954/797-1106 Cost: $49,000 Key Individuals Involved: Teresita C. Garda - Public Involvement/Permitting BERMELLO - AJAMIL & pARTNERS - [NC Relevant Project Experience Margaret Pace Park B&A, in conjunction with the City of Miami Community Redevelopment Agency, has provided the programming, master planning, schematic design, and design development for this 8.25 acre waterfront regional urban park within the City of Miami. The park will include four tennis courts, two soccer fields, one cricket pitch, tot lot and children's play equipment, fitness trail equipment, street and water-oriented urban plazas, waterfront promenade, shoreline stabilization, picnic areas, benches, security lighting and landscape improvements. B&A extended the strong central axis from NE 18~h Street through the park to Biscayne Bay with a series of urban plaza spaces and connecting paths. These urban plaza spaces provide needed locations for public gathering and activities in this community. The use of specialty paving surfaces and decorative earth berms will help create and define new spaces within the park. The hope is that this revitalized park will become the cornerstone for this neighborhood within the City of Miami. During the design process we worked closely with community stakeholders to achieve a program for the park that will meet the needs of the community. We also coordinated with the City of Miami Police Department and employed Crime Prevention Through Environmental Design (CPTED) planning techniques in the design of the park. The CPTED program takes into consideration important public safety concerns as part of the decision making prccess with regard to hardscape and landscape design and material selections. B&A has worked jointly with the City of Miami Parks and Recreation Department in the preparation of a Florida Inland Navigation District (FIND) grant application for this park. The park includes and overlook plaza that will take advantage of scenic view corridor of Biscayne Bay. The project also includes a shoreline stabilization component which is also part of the FIND grant application package. Client: City of Miami Community Redev~ Agency Ms. Hilda Tejera 300 Biscayne Way, Suite 430 Miami, Florida 33131 305/579-3324 Cost: $2.9 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - PrincipaFin-Charge Elizabeth Newland, RLA - Project Manager BERMELLO ° AJAMIL & PARTNERS °INC Relevant Project Experience Jim Fowler's Life in the Wild B&A has been commissioned by the Fowler Center for Wildlife Education, Inc. to provide the conceptual plan, master plan, and construction documents for the development of a wildlife park in Brunswick, Georgia. Envisioned by the renowned naturalist Jim Fowler - best known for his role in the television program "Mutual of Omaha's Wild Kingdom", this facility will be designed to bring man closer to animals in their natural habitat. It will allow families and children to be connected with the natural world in a way that convinces them that the continued existence of wildlife and wilderness is important to their lives and the survival of the planet. The 1873 acre wildlife park is located in Golden Isles of south Georgia near the coastal town of Brunswick. Approximately 60% of the site is wetlands and the majority of the site has most recently been used for timber production in the ownership of International Paper Company. The park includes several historic sites, most notably the Brunswick-Altamah Canal that was hand dug prior to the Civil War and is listed on the National Register of Historic Places. The park includes many exhibits of North American, South American, African and Asian animals in close replications of their natural habitats. Visitors will observe wildlife from several venues including all terrain safari vehicles for close encounters and eye level contact with hoof stock, enclosed feeding tunnels for observation of predators, and boardwalks and paths for viewing smaller mammalian, amphibian and avian species. Client: Fowler Center for Wildlife Education Mr. William D. Roose 10619 Mason Road Brunswick, Georgia 44814 440/965-8429 Cost: $16 million Key Individuals Involved: Willy A. Bermello, AIA, AICP - Principal-in-Charge Rai A. Fernandez, R.A. - Project Manager Elizabeth Newland, RLA - Landscape Architect WILLY A. BERMELLO, AIA, AICP PRINCIPAL-IN-CHARGE Mr. Bermello is President and CEO of Bermello, Ajamil & Partners, Inc., and PrincipaHn-Charge of Architecture. He is a Florida-registered professional architect with over 25 years of experience in professional practice. His background includes a broad base of public and private projects, including development of parks and recreation, educational and mixed-use facilities, large commercial facilities, and aviation, transportation and port-related developments. Willy Bermello is recognized as one of the leading architects in South Florida. He has been involved with numerous state and local professional, civic and social organizations/institutions, typically at the senior level He has received a number of honors and awards for his professional design work as well as his civic involvement with the community. COMMUNITY ! RECREATIONAL FACILITIES DESIGN EXPERIENCE Salvadore Park and Tennis Center Improvements, Coral Gables, Florida - Principal-in-Charge of programming, schematic design and park master planning for this 3.75-acre tennis center and public park facility. Miami Beach Parks Master Plan and Implementation, Miami Beach, Florida Principal-in-Charge of master plan and implementation of the City's parks. Improvements include designing a new 20,000-sf, $1.5 million Community Center with indoor activity areas for elderly patrons and young people, plus offices for North Shore Park as w~ll as upgrading all exis~[pg buildings to meet code and ADA guidelines Warren Cromartie Baseball School, Miami, Florida ~ Principal-in- Charge for design of preliminary plans, programming and scheduling for the park, including architectural and landscape architecture services. Homestead Motorsports Complex, Homestead, Florida - Principal- in-Charge for this multiple-award-winning project, a world-class motor speedway. It includes a 2.2-mile road circuit course and 1.5-mile, four- turn oval track, grandstand, hospitality suites, concessions, and 120- bay garage with corporate suites atop, race control and media offices, rooftop observation deck, meeting room, med-evac and commuter helipads, and Racing Village concessions area. Maritime Park Center, Miami, Florida - Principal-in-Charge for planning/design for development of cruise terminals along with recreational/educational facilities and parking in downto' '~ Miami. Suburban Village Master Plan, Pembroke Pines, Florida - Principal- in-Charge for master planning of a new 120-acre community that will include a retail "Main Street," restaurants, a cinemaplex / entertainment center, hotels, 600 condominium and/or townhouse residential units, a live theater and public open space. BERMELLO, AJAMIL & PARTNERS I~CADEMIC BACKGROUND Master of Architecture, University of Pennsylvania, 1975 Master of City Planning, University of Pennsylvania, 1975 Bachelor of Architecture, University of Florida, 1973 PROFESSIONAL REGISTRATION Registered Architect, State of Florida, 1974 - Reg. No. AR 0007200 PROFESSIONAL MEMBERSHIPS American Institute of Architects American Institute of Certified Planners Costa del Este, Republic of Panama - Principal-in-Charge for long- range master planning for a new 700-acre community that will include residential units, commercial and offices, industrial warehouses, a regional shopping center, golf course and marina. Blockbuster Park - Principal-in-Charge of the B&A team on a mulfi- firm team for planning and design for a proposed recreation/commercial park. In master planning phase, architectural coordinator for the entertainment village, resort hotels, water theme park, marine stadium and amphitheater. MIXED-USE DEVELOPMENT EXPERIENCE Brickell on the River, Miami, Florida - Principal-in-Charge for design of a two-tower complex that includes residential, hotel, offices gymnasium, meeting rooms, parking garage and restaurant on the Miami River. Gables Grand Plaza, Coral Gables, Florida - Principal-in-Charge for design of a unique public/private, mixed-use project that includes a residential units, retail shops and a parking garage. It is the largest project of its type locally Terremark Centre, Coconut Grove, Florida - Principal-in-Charge for planning and design of 320,000-sf high-rise including commemial office space plus 15,000-sf of retail in a 21-story building, with adjoining 7.5- level parking garage and a residential townhouse housing component. 404 Washington, Miami Beach, Florida - Principal-in-Charge for this award-winning, $7 million project that includes retail and restaurant use on the ground floor, parking on the next four floors, and offices on the top three floors. Miami Shores Village ADA Upgrades, Miami Shores, Florida - Principal-in-Charge of ADA upgrades to various facilities for the City of Miami Shores. MAJOR CIVIC ACCOMPUSHMENTS · In 1997, Mr. Bermello was recognized with award of the Civil Rights Advocacy Award at the Civil Rights Conference, Tampa, Florida. · In 1992, Mr. Bermello became the first Hispanic and the first Republican to Chair the Flodda Commission on Human Relations. · In 1992, Mr. Bermello was elected as the Founding President of the Coral Gables Community Foundation. · In 1988, Mr. Bermello became the first Cuban American to be elected President of the Coral Gables Chamber of Commerce. · In 1987, Mr. Bermello founded the Miracle Mile Fest, a project of the Coral Gables Chamber of Commerce. · In 1984, Mr. Bermello spearheaded a 5-year effort which culminated in the creation of the Latin Quarter District. Subsequently was appointed by the City Commission to serve on the Review Board and twice elected Chairman by the Board members. BERMELLO, AJAMIL & PARTNERS Willy A. Bermello, AIA, AICP Principal-in-Charge BERMELLO, AJAMIL & PARTNERS · In 1977, Mr. Bermello co-founded the Calle Ocho Festival and served as its chairman for two years. COMMUNITY INVOLVEMENT · Colonial Sank South Florida Region, Board of Directors, 1998 · Cuban American National Foundation, Board of Director, 1998 present Latin Builders Association, President, 1997 - present Orange Bowl Committee - Member, 1997 - present City of Miami Urban Development Review Board, 1991-present; Chairman, 1994-present University of Florida, foundation, 1999 ~ present Coral Gables Chamber of Commerce, Past President, Trustee and Board Member, 1997- present Golden Cane, University of Miami, 1990 - present Grand Prix Foundation, Director, 1997 ~ 1998 Florida International University Council of 100 Steering Committee - Member 1997-present University of Florida, Foundation, 1999 - present Kiwanis Club of Little Havana, Past President, 1979-1981, Member of Past President's Council Greater Miami Chamber of Commerce, Trustee, 1981-present South Florida Gang Outreach, Director, 1999 - present Airport Council International (ACI) - Planning & Design Committee, 1995 Regent, Leadership Florida Association - 1995 Citizens Board, University of Miami State of Florida, Board of Architecture and Interior Design, 1994 Member Transportation Aesthetic Committee, Dade County, Metropolitan Planning Organization, 1994-1995 Coral Gables United Way Campaign, Chairman, 1988 Coral Gables Foundation, Chairman & Immediate Past President - 1992 American Institute of Architects (AIA) Sponsor of UF Architecture Lecture Series, and Participation on student juries Latin Quarter Review Board, Chairman 1985 - 1989 appointed by Mayor Maurice Ferre and by Mayor Xavier Suarez Florida Commission on Human Relations, Commissioner, 1983- 1993, appointed by Governor Robert Graham & Governor Bob Martinez Board of Adjustment, City of Coral Gables, 1983 ~ 1987, appointed by Commissioner Ron Robison and reappointed by Commissioner Chapman Little Havana Development Authority, (LHDA), Director, 1979- 1989 Miami Film Festival Society, Board of Directors, 1984 - 1989 Spanish League Against Discrimination, (SALAD), Director, 1979 - 1987 Cuban Museum of Art and Culture, Board of Directors, 1983 Kiwanis Club of Little Havana Foundation, Board of Directors Cuban National Planning Council Inc., Bal. of Directors, 1983-1989 American Red Cross, Board of Directors, 1983 Willy A. Bermello, AIA, AICP Principal-in-Charge Page 3 · Biscayne Bay Management Committee, Member, 1982 · FlU Advisory Committee for Interior Design, 1982 · Leadership Miami Alumni Assn., Founder & President, 1980-1982 · Art In Public Places Committee, Member, 1979-1981 · DeArmas Art Gallery, Director, 1978-1985 · Florida Designers Quarterly, Editorial Board, 1978-1981 · United Way, Hispanic-American Planning Committee, Executive Council, 1976 · Re-Encuentro Cubano, paner~st on Architecture & Urbanism 1976 · Pro-Development committee, Latin Chamber of commerce, 1979 · Latin Builders Association, Member 1987-present HONORS AND AWARDS 1999 AIA - (Miami Chapter) Unbuilt Design Award - Miami Dade Expressway Authority SR 836 Toll Plaza Extension 1999 AIA - (Miami Chapter) Test of -Rme Award- University of Miami School of Business 1999 Gold Award for Builder's Overall Product of Gables Grand, from the Building Indusiry Association of South Flodde (BASF) 1999 Silver Award for Architecture of Gables Grand, from the Building Industry Association of South Florida (BASF) 1999 Gold Award for Fortune House, from the Building Industry Association of South Florida (BASF) 1999 Platinum Award for University of Miami McLamore and Storer Auditorium, from the Building Industry Association of South Florida (BASF) 1999 Silver Award for Grove Hill Towers, Eom the Building Industry Association of South Flodda (BASF) 1997 Merit Award for Miami-Dade Community College, Wolfson Campus Phase III, from the Society of American Registered Architects 1997 Honor Award for 404 Washington, from the Society of Amedcan Registered Architects 1997 Civil Rights Advocacy Award at the Civil Rights Conference, Tampa, Flodda 1997 Merit Award for the Ring Theater, from the Society of Amedcan Registered Architects 1997 Architectural Firm of the Year from the Latin Builders Association. 1996 Award of Excellence for the commercial Center Plan for the Port of Cartagena (Colombia), from the Society of American Registered Architects 1996 Award of Merit for the Homestead Motorsports Complex, from the Society of American Registered Architects 1996 Project of the Year for Homestead Motor.sports Complex from the American Society for Civil Engineering, Miami-Dade Branch and South Florida Section 1996 Award of Excellence in Architecture for Homestead Motorsports Complex from the Florida Association of the Am~dcan Institute of Architects 1996 Award of Honor for Homestead MotorsporLs Complex from the Florida Institute of Consulting Engineers BERMELLO, AJAMIL & PARTNERS Willy A. Bermello, AIA, AICP principal-in-Charge Page 4 1996 "FAME 1996" Award presented by Builders Association of South Florida and The Miami Herald for Architecture-Unbuilt. (Gables Grand Plaza) 1995 Award of Merit for Pod of Miami Maritime Park from the American Institute of Architects (Miami) 1995 Award of Merit for Port of Miami Terminals 1 & 2, from the American Institute of Architects (Miami) 1995 Award of Excellence for Port of Miami Maritime Park, from the Society of American Registered Architects. 1995 Award of Honor for Port of Miami Terminals 1 & 2, from the Society of American Registered Architects. 1995 "Merit Award" for the American Airlines Admirals Club at the Mexico City International Airport, by the National Commercial Builders Council of the National Association of Homebuilders. 1995 "Project of the Year'' for Ryder Child Development Center, by the National Commercial Builders Council of the National Association of Homebuilders. 1994 "Award of Merit" for "The Moss Plan/South Dade Neighborhood Development Concept Plan" by the Florida Chapter of the American Planning Association. 1994 "FAME 1994" Award presented by Builders Association of So. Florida and The Miami Herald for Architecture-Pre- Construction. (Grove Hill Tower). t994 ASID 1994 Design Excellence Award/Hospitality Division for the American Airlines' Admirals Club/Miami International Airport. 1994 "Excellence in Design", presented by The City of Miami Committee on Beautification and Environment. (Y~NCA Day Care Center and Regional Headquarters). 1993 Professional Design Award, Honorable Mention, Society of American Registered Architects (YWCA Headquarters). 1993 Award for Design Excellence, Society of American Registered Architects (Riverside Elementary School). 1992 "Hilliard T. Smith Silver Medal and Community Service Award", Florida Association of the American Institute of Architects. 1987 "Unbuilt Project-Design Excellence Award", Florida Association of the American Institute of Architects (Latin Quarter Specialty Center). 1986 Excellence in Architecture Award, Florida Association of the American Institute of Architects (Coral Gables House). 1985 Honorable Mention, American Planning Assn.(Dinner Key Master Plan). 1984 Lighting Design Award, Illuminating Engineering Society of North America (Clement Stores). 1983 Gold Medal in Architecture, Association of Cuban Architects (Saral Publications Building) 1983 Architect of the Year Award, Latin Builders Association. 1982 Excellence in Architecture Award, Florida Architectural Precast Producers Assn. (University of Miami School of Business Administration). 1981 Excellence in Architecture Award, Florida Association of the American Institute of Architects (University of Miami School of Business Administration). BERMELLO, AJAMIL & PARTNERS Willy A. Bermello, AIA, AICP Principal-in-Charge Paqe 5 EDUARDO N. LAMAS, AIA DESIGN ARCHITECT Mr. Lamas has more than 25 years of architectural experience. He is an award-winning Designer and Project Manager. He is responsible for all phases of the projects from master planning/programming and design thru construction documents. Mr. Lamas has led master planning and design teams for a wide range of multi-faceted project including community and recreational facilities, various public municipalities, office developments, mixed-use developments, transportation facilities and fire station developments. RECREATIONAL FACILITIES M Nautilus Fitness Center, Miami, Florida · Recreational Complex, North Miami Beach, Florida · Bucky Dent Park/Aquatic Center, Hialeah, Florida = Milander Park, Hialeah, Florida · Babcok Park, Hialeah, Florida = McDonald Aquatic Center, Hialeah, Florida = Scott Rakow Recreational Complex, Miami Beach, Florida = Normandy Isles Park, Miami Beach, Florida = Flamingo Aquatic Center, Miami Beach, Florida a Pembroke Falls Aquatic Center, Pembroke Pines, Florida · Uleta Park, North Miami Beach, Florida COMMUNITY CENTERS/CONVENTION CENTERS/PLANNING STUDIES = Harbour Side Civic Center, For~ Myers, Florida · James g Knight Convention Center, Miami, Florida - Hotel, convention center, banquet, conference, and meeting rooms, and two auditoriums located on the Miami River. · Santa Rosa Island Commercial Development, Pensacola, Florida = Community Redevelopment Update, Fort Walton, Florida · Carrie Meeks Care Center, Miami, Florida · Flagler Market Place Implementation Plan, Miami, Florida · Brickell Village Implementation Plan, Miami, Florida · City of Sunrise Noise Abatement Neighborhood Wall, Sunrise, Florida · Tamarac City hall Space Planning/Implementation Plan, Tamarac, Florida · Pembroke Falls Park/CommunityCenter, Pembroke Pines, Florida · Scott Rakow Center, Miami Beach, Florida OFFICE BUILDINGS = 2600 Highwoods Square (formerly Fountain Sqaare), Boca Raton, Florida - Office park with four five-story buildings · Regency Park, Plantation, Florida · Brickell Atrium, Miami, Florida - High-rise office building with retail at ground floor and seven story parking garage BERMELLO, AJAMIL & PARTNERS ACADEMIC BACKGROUND Bachelors of Arts in Architecture, University of Miami, 1977 PROFESSIONAL R EG~STRATIO N Registered Architect, State of Florida, Reg. No. AR 0005276 PROFESSIONAL MEMBERSHIP American Institute of Architects, Florida American Institute of Architects, National · Barnett Bank, Ft. Lauderdale, Florida - Office building with parking garage · University of Miami Ear Institute, Miami, Florida · ABIG Headquarters, Miami, Florida · The Colonnade, Coral Gables, Florida · North Miami Beach City Hall, North Miami Beach, Florida · Town of Lake Park City Hall, Lake Park, Florida · Kerry's Bromeliads Headquarters, Homestead, Florida · Wolfson Campus Mixed Use Facility, Miami, Florida · Republic National Bank Headquarters, Miami, Florida · Douglas Entrance, Coral Gables, Florida · 848 Brickell (formerly Barnett Bank), Miami, Florida · 600 Brickell, (formerly Caribank), Miami, Florida · Central Latin American Bank Headquarters, Tegucigalpa, Honduras RESIDENTIAL AND RESORT DEVELOPMENTS BERMELLO, AJAMIL & PARTNERS · Miramar Center Complex, Miami, Florida · The Residences at Surtside, Surfside, Florida - Mediterranean style buildings. A total of 50 residential units with average size of 5,000-sf each. · Palmas Del Mar/Luxury Residential Development, Hutchinson Island, Florida · Yakuna Bay Resort and Marina, Belize, Central America - Development of master plan that encompasses residential, retail and hotel components · Bayahibe Fiesta Village, Santo Domingo, Dominicar~ Republic - Development of master plan that encompasses residential, retail and hotel components. · Heathrow Development, Orlando, Florida Key Biscayne Hotel & Villas, Key Biscayne, Florida · The Colonnade, Coral Gables, Florida - 161 hotel rooms with roof- top recreation area and pool deck. Components include meeting rooms, banquet rooms, conference rooms, retail, parking garage for 560 cam, restaurants, and office facilities. · Key Biscayne Hotel and Villas, Key Biscayne, Florida - Luxury 600 rooms resortJconvention hotel with banquet hall, meeting rooms, conference rooms, and parkin9 garage. · Flamingo Hotel/Pritikin Center, Miami Beach, Florida ~ Art Deco Hotel/Fitness CentedDiving facilities renovation. · Hutchinson Island, Hutchinson Island, Florida Eduardo N. Lamas, AIA Design Architect Page 2 COMMUNITY INVOLVEMENT The Architectural Club of Miami - co-founder - 1975 National Trust for Historic Preservation No. 32897951 University of Miami alumni Association Chairman of the Coral Gables Architectural review Board 1989 - 1991 HONORSANDAWARDS AIA Awards of Honor in Architecture · The Colonnade - Hotel/Mixed-use facility, Coral Gables, Florida · Brickell Atrium- Administrative Offices, Brickell Avenue, Miami Florida · Fanjul Residence, Coral Gables, Florida · Dr. George Residence, Coral Gables, Florida · Bayside Market Place, Miami, Florida · Pembroke Lakes Mall, Pembroke Lakes, Florida · The Residences at the Surf Club, Surfside, Florida Competition Awards · Central Latin American Bank Headquarters, Tegucigalpa, Honduras · Regional Library & Parking Facility, Miami Beach, Florida · Newport News Cultural Arts, Finalists · New Orleans Museum of Arts, Finalists Architectural Photography National Competition · First Prize Award 1989 · Merit Prize Award 1992 · AIA Calendars, 1989 through 1998 · Merrick Place PCl Honorable Mention - Parking GE rage and Shops, Coral Gables, Florida BERMELLO, AJAMIL & PARTNERS PUBLICATIONS Progressive Architecture Global Architecture Architectural Record L'industria Delle Construczioni Eduardo N. Lamas, AIA Design Architect Page 3 EDUARDO VAZQUEZ, AIA PROJECT ARCHITECT Mr. Vazquez is a registered architect with a strong background in coordinating projects from design phase through construction. His hands-on approach emphasizes a strong communication with all project participants, beginning with the client/users, engineers and consultants through to the architectural team. Mr. Vazquez schedules pededic meetings ~ engineers/consultants and provides design and technical information to identify, document and resolve issues. He has extensive experience with contract documents including the planning, organization, development and reviewing of 100% CADD produced drawings. DESIGN EXPERIENCE Florida Memorial College, Dining Hall ! Banquet Facility, Opa- Iocka, Florida ~ Project Manager for design of a new 6,000-sf dining hall / conference center to accommodate 500 students and 60 staff persons. Facility will also include a full kitchen. Florida International University Roz and Cai Kovens Conference Center, Miami, Florida - Project Architect for 28,000-sf state-of-the- art equipped meeting, conference, seminar and banquet rooms. The three-story building includes a full-size kitchen facility and the conference center staff offices. Florida International University 112m Avenue Entrance, Miami, Florida - Project Manager for design of a new, prototype entrance feature for the main campus. Design vocabulary for this ceremonial entrance, symbolizing the university and creating a sense of place, employs such standards as the use of arches and keystone material. The four-lane entry drive passes under a portal bearing the university name and logo. A row of royal palms extends to the public roadway, decorative pavers accent the plaza and driveway, and dramatic lighting calls attention to the trees and arches. Similar design is planned for other major university entrances. University of Miami School of Business Graduate School - 4~ & 5~ Floors Renovations and Additions, Coral Gables, Florida - Project Manager for design of the new Graduate School which iecladed an internal stairway connecting the two floors of the school, a computer laboratory, a ~ading floor/information center" for realistic experiences of stock market activities, conference rooms and classrooms. University of Miami School of Business, Storer Auditorium and McLamore Executive Education Center, Coral Gables, Florida - Project Manager of'300-seat auditorium and executive education center. University of Miami School of Business, Ring Theater, Coral Gables, Florida - Project Architect for $950,000 theater seating renovation to accommodate different types of productions, such as Proscenium, Theater in the Round and Black Box. The plan creates a large shelled area that can be reconfigured. BERMELLO, AJAMIL & PARTNERS ~CADEMIC BACKGROUND Bachelor of Architecture, University of Miami, 1989 URiversity of Venice School of Architecture, 1987 PROFESSIONAL REGISTRATION Registered Architect, State of Florida, 1992 - License No. AR 0014369 Uniform Building Code Inspector, State of Florida PROFESSIONAL MEMBERSHIPS American Institute of Architects University of Miami, Food Court, Coral Gables, Florida - Project Architect for $2.2 million renovation of food service facilities at the University of Miami. The design incorporates food kiosks run by national restaurant chains such as Taco Bell and Burger King. Florida Atlantic University, SeaTech Oceanographic Research Institute, Dania, Florida - Project Manager for the conversion of an abandoned oceanside retail/entertainment complex into an oceanographic research laboratory. Research at the two-story, 50,000- sf SeaTech campus focuses on materials testing for the saltwater environment as well as wave research and underwater acoustic research. The complex, which supports the university's Ocean Engineering Department, includes a marina with direct ocean access, and will feature salt and freshwater testing tanks as well as direct saltwater inflow system. Florida Atlantic University, Lifelong Learning Center, Boca Raton, Florida - Project Manager for design of the Lifelong Learning Center, a facility specifically for senior citizen's continuing education. The new 7,200-sf facility includes a 500 seat auditorium for lectures and seminars. The center's design is tailored to the needs of the older population, with such features as wider aisles and seating, sloped floors and no stairs, restrooms that exceed ADA requirements in number and volume, availability of earphones and a special sound system to aid the hearing-impaired, and an auditorium design that is wide rather than deep, to aid those with sight impairments to see the stage and lectern. An outdoor covered waiting area provides comfortable, protected space for individuals waiting to enter the auditorium for classes. Primary Learning Center Prototype Update, Miami-Dade County Public Schools, Miami, Florida - Project Manager for design update of primary learning center building for the revised educational specifications and SREF Educational Code. State School "A" Elementary School, Miami-Dade County Public Schools, Miami, Florida - Project Architect for a 90,000-sf elementary school prototype, developed around a single story courtyard concept. Renovations/Additions - Miami-Dade County School Board, Miami, Florida - Project Manager for a $5.7 million major renovation project to three school - Snapper Creek Elementary, palmetto and Arvida Middle Schools consisting of an entire administration building, addition of primary classrooms, resource rooms, skills lab, music lab, art lab and supporting rooms. Also, remodeling of cafetorium and kitchen which included installation of air conditioning and new equipment. BERMELLO, AJAMIL & PARTNERS Eduardo Vazquez, AIA Project Architect Page 2 SCOTr A. BAKOS ARCHITECT - PROGRAMMING Mr. Bakos has over 13 years of architectural experience with a variety of project types. His experience range includes community facilities including fine arts and performing arts projects, residential projects for public and private clients, and transportation, commercial / corporate, military facilities. He has been responsible for initial project programming, planning, conceptual design development and construction documents on traditional and design-build projects, and has developed close working relationships with clients, maintaining involvement with all disciplines of the project and coordination. COMMUNITY FACILITIES Cameo Theatre and Warsaw Ballroom, Miami Beach, Florida - Project Architect for renovation, rehabilitation and alteration of the Cameo Theatre and Warsaw Ballroom. These facilities, originally built in 1939 and 1940, are located in the Art Deco Historic District of Miami Beach. The project included providing multiple retail space, restaurant, and an entertainment facility, while restoring the original interior and exterior details of the buildings. Singapore Performing Arts Center Competition, Singapore, Malaysia - Project designer (conceptual through schematic design and presentation) for a 600,000-si performing arts center with five major theaters juxtaposed along a promenade facing the bay towards the City's downtown. The program includes a Concert Hall, Lyric Theater, Medium Theater, Development Studio, and Adaptable Theater, all supported by dressing, rehearsal and administrative spaces. The program also includes 500,000-si of retail space, open public space, courtyards, gardens and two commercial towers. St. Augustine Church Improvements, Coral Gables, Florida - Project designer (conceptual design through schematic design) for improvements to an existing 20,000-si church. Program included renovations to the chapel, multi-purpose room, exterior courtyard, office and meeting rooms. New design included a day care with five classrooms and support and new covered drop-off area and covered walkway within the existing courtyard. SPORTS FACILITIES EXPERIENCE Main Entry Plaza, Homestead Motorsports Complex, Homestead, Florida - Project architect (conceptual design through construction documents) for a new 30,000-sf landscaped main entry ticket plaza for race fans. The program includes a monumental entry gate, water fountains, urban furniture, information pylons, ticket entry, ticket building, restroom and first aid building. RESIDENTIAL EXPERIENCE Millennium Tower, Downtown Miami, Florida Provided architectural design for this 78'-story multi-purpose facility. The BERMELLO, AJAMIL & PARTNERS ACADEMIC BACKGROUND Bachelor of Architecture, Syracuse University, 1991 Millennium will combine a five star, Four Seasons hotel, luxury office space, extended stay and condominium residences, ballrooms, function rooms and a state-of-the-art health club and recreation deck. Brickell Bay Plaza, Miami, Florida - Project Architect for a new 641- unit, 30-story apartment tower along Bayshore Drive in the Brickell Avenue Downtown area. Project includes a lO-story parking structure that provides parking for the adjacent office building, 1 6,000-sf restaurant and a 4,000-sf retail and recreation deck area. Amenities within the recreational area include a pool and health club. Residential Tower, Fort Lauderdale, Florida - Project architect (conceptual design through schematic design) for a new residential complex along Riverwalk in downtown Fort Lauderdale. Program includes two 370,000-sf, 24-story towers consisting of studio, one, two and tree bedroom apartments. Tho complex also indulges ground floor retail, various amenities, and parking for 820 ears. Marriott Vacation Club Architectural Due Diligence Analysis - Project designer for feasibility analysis of a 240-unit, 7 building complex at Marriott Vacation Club Timeshare Resort. Amenities include a golf course; restaurants; a swimming pool area; a main lobby; and an area for water boat excursions. BERMELLO, AJAMIL & PARTNERS HosPrrALrrY EXPERIENCE Terremark Brickell II, Miami, Florida - Project Designer for a new 700,000-sf mixed-use facility in downtown Miami that encompasses a 42-story tower including a 16-story five-star hotel, residential floors, office space and separate nine-story parking garage. Bricketl Commons Master Plan, Downtown Miami, Florida - Project Architect (conceptual design and currently in design development) for a 62-story multi-use complex on South Miami Avenue & 8"~ Street in Downtown Miami. The project includes a 300-unit hotel, 150 extended stay rooms, 300-unit residential apartments, a 6-level, 530,000 sq ft merchandise mart and retail complex with a 9-story parking garage. B&A also provided designs for three additional property featuring retail, commercial, entertainment, residential, extended stay and hotel attractions. The project totaled 7,000,000-sr. COMMERCIAL ! CORPORATE Miami-Dada Water & Sewer Department Customer Service Building, Miami Florida - Project designer (conceptual design through schomatic design) for a new 80,000-sf, three-story customer service building as part of a welffield improvement master plan. Port of Cartagena Commercial Center, Carte(jena, Columbia - Project Architect (conceptual design through construction documents) for a new 300,000-sf, two-story commercial village as part of a feasibility study masterplan for an existing industrial port to Sco~ ~ Bakos Architect-Programming Page 2 accommodate passenger cruise ships. The commercial village required an architectural vocabulary to respond to the existing vernacular of the city. The commercial village becomes the gateway for passengers to enter the city. Lillian Vernon Corporate Headquarters, New Rochelle, New York- Design team member for preparation of construction documents for interior alteration to an existing building involving the complete gutting and re-design for corporate offices, conference rooms, a small showroom, lounge, and support facilities. MUSEUM EXPERIENCE International Motorsports Museum, Homestead Motorsports Complex, Homestead, Florida - Project architect (conceptual design through design development) for a new 75,000-sf, two-stoW museum located at the Motorsports complex. The program includes a 300-seat IMAX theater, temporary exhibition, permanent exhibition, a full restoration shop, museum store, sports bar/restaurant and staff offices. Fenimore House Museum, Native American Wing, Cooperstown, New York - Project designer (conceptual design through construction documents) for a 20,000-sf addition to an existing museum including gallery spaces, research/study area, a 150-seat auditorium and a roof terrace designed as an integral part of the existing vocabulary of the lake facade. Portions of the existing spaces were renovated. 125th Street Facade Improvements, North Miami, Florida - Project architect (concept design through schematic design) for devel~)pment of standards and details to facade improvements tc the commercial district along 125th Street in downtown North Miami, with special attention towards creating a "new image" to complement the new COCA museum. BERMELLO, AJAMIL & PARTNERS Scott A. Bakos Architect -. Programming Page 3 JULIO GRAVE DE PERALTA, P.E. DIRECTOR OF CIVIL ENGINEERING Mr. Grave de Peralta has 27 years of experience in a broad range of civil engineering projects, facilities, construction management and administration; including site development, office buildings, industrial facilities, parking garages, bridges, parks, streetscapes, and water, sanitary and stormwater programs and projects. He has been involved in all phases of work from conceptual planning and site evaluation through construction closeout and warranty administration. REPRESENTATIVE DESIGN EXPERIENCE Northwest Methods and Training Center, Miami Beach, Florida A 25-acre training campus providing for field and classroom training of electrical distribution and transmission crews Miami Beach Northshore Streetscape, Miami Beach, Florida - Full streetscape improvements and water, sewer and drainage enhancements to the North Beach area City of Miami Beach Convention Center and the Jackie Gleason Theatre of the Performing Arts, Miami Beach, Florida - Full replacement of existing roofs approximating 1M square feet Old City Hall Fire Restorations, Miami Beach, Florida - Interior and exterior restoration to a historic structure a a result of fire; located on Washington Avenue, Miami Beach Lincoln Road Mall Improvements, Miami Beach, Florida Complete restoration and enhancements to the well known Lincoln Road walking mall and side streets Citywide Rehabilitation of Sanitary Lines and Manholes, Miami Beach, Florida - The relining of 200,000 lineal feet of sanitary pipe and 2,100 manholes to reduce infiltration and inflow City of Miami Beach 7~ Street Parking Garage, Miami Beach, Florida - 5~story parking structure in South Beach serving Ocean Dr. Commercial Office Buildings for Florida Power & Light, Miami Beach, Florida Fort Myers, Brevard, Delray and St Augustine Offices FPL Juno Beach Offices - Phases I & II, Miami Beach, Florida - 60-acre Development of Regional Impact (DRI) with 450,000 square feet of office space, kitchen and cafeteria facilities, helipad and wetlands preserve areas Miami Riverside Office Complex, Miami Beach, Florida- 10-story office complex in downtown Miami; currently the City of Miami's administrative offices. Riviera Beach Corporate Records Center, Miami Beach, Florida - A special purpose storage facility housing safety related nuclear power plant records BERMELLO, AJAMIL & PARTNERS ~CADEMIC BACKGROUND Bachelor of Science in Civil Engineering, University of Florida, 1972 Master of Engineering, University of Florida, 1973 PROFESSIONAL REGISTRATION Licensed Professional Engineer, State of Florida, No. 17519 Certified Special Inspector, State of Florida, No. 1049 Real Estate Salesman License, State of Florida Bass Museum Addition and Renovation, Miami Beach, Florida - Initial phase of a long term plan doublieg the size of the existing museum located on Collins Avenue in Miami Beach Loews Hotel Infrastructure Improvements, Miami Beach, Florida - Main service extensions of water and sanitary sewer along Collins Avenue to serve the new hotel in South Beach Noremac Avenue, LaGorce and Sunset Islands Bridge Replacements, Miami Beach, Florida - Replacement of City of Miami Beach owned bridges connecting various islands Venetian Causeway Infrastructure Improvements, Miami Beach, Florida - Water and sewer improvements in the Causeway as part of the historic restoration of eight bridges Julia Tuttle Causeway Watermain Replacement, Miami Beach, Florida - Replacement of a section of a 36" diameter main by directional boring Water Storage Tanks at 75m Street, Miami Beach, Florida Replacement of two 4-million gallon tanks with new prestressed concrete tanks in Miami Beach Water and Sewer Pump Station System Upgrades / City of Miami Beach, Miami Beach, Florida - Improvements and upgrades to all of the City's water and sewer pump stations, incorporating state of the art controls and pumping equipment Terminal Island Water Booster Station, Miami Beach, Florida - Siting of a glass-enclosed water booster station now scheduled for construction and serving Star, Palm and Hibiscus Islands in Miami Beach Underg~ounding of FPL's Electrical Transmission Line along Alton Road, Miami Beach, Florida - Construction of a high voltage electrical transmission line along the City Of Miami Beach Bayshore Golf Course property BERMELLO, AJAMIL & PARTNERS Julio Grave de Peralta, P.E. Civil Engineer Page 2 MARLENE M. LIRIANO, RID DIRECTOR~ INTERIOR DESIGN Ms. Liriano has more than a decade of experience in managing interior design assignments for large, complex commercial and institutional projects. Her diverse scope of work has included interior/space design and selection of furniture and finishes for offices/corporate headquarters, mixed-use developments, residential, terminals, banks, hotels, healthcare and educational facilities. She also oversees installation of interior elements. PUBLIC FACILITY DESIGN EXPERIENCE · Homestead Motorsports Complex, Homestead, Florida · Plantation City Center Continuing Services Contract, Plantation, Florida · Plantation Police Department, Plantation, Florida OFFICE / CORPORATE DESIGN EXPERIENCE Homestead Motorsports Complex, Homestead, Florida - Interior design for several buildings within the complex including the sky boxes for the grandstand building. Miami Motorsports Corporate Offices, Homestead, Florida - Interior design for 17,800-sf offices for race promoter Miami Motorsports Inc., at the world-class Homestead Motorsports Complex it operates. Law Offices for Weiss, Serota & Helfman, P.A., Miami, Florida - Programming, space planning and working drawings for expansion and relocation of a suite of law offices. City of Miami Beach City Manager's Office, Miami Beach, Florida - Space planning, basic finish selections and furniture selections for office suite in City Hall Concessions Programming, Miami International Airport - Space allocation studies. American Airlines, Concourse "A" Concession, Miami Int'l Airport - Interior design manager for design of this concourse which included: newstands and snack bars, signage, lighting fixtures, kitchen and selected furniture. American Airlines Admirals Club, Concourse "D", Miami Int'l Airport - Interior design manager for the programming, space planning, contract documents, specifications of furniture and finishes, purchasing and contract administration. Biscayne Corporate Tower, Miami, Florida - Programming, space planning and contract documents for tenants within the building. BERMELLO, AJAMIL & PARTNERS ACADEMIC BACKGROUND Bachelor of Science, Florida h~ternational University, 1989 Associate of Arts, Miami Dade Community College, 1985 Associate of Science, Miami Dade Community College, 1985 PROFESSIONAL REGISTRATION Registered Interior Designer, State of Florida, License No. 0003425, 1993 National Council of Interior Design (NCIDQ), Certificate No. 8809, 1990 Madison Circle Building, Miami, Florida - Project Manager in charge of programming, space planning and contract documents for 90% of the tenants within the building - approximately 90,000-sf. ALso provided interior design for all public spaces including lobby and tenant corridors. E.F. Hutton Realty, Miami, Florida ~ Programming, space planning and contract documents. Silver Eagle Distributors, Inc., Homestead, Florida - Interior design for the Anheuser Busch and Eagle Snacks Distributor, including reception, executive offices, training room, support offices and hospitality room. Project manager and designer involved in design development, finish and furniture selection, proposed budget package, construction supervision, purchasing and furniture installation. Forte Properties (Developer), Miami, Florida - Provided space planning and interior design services for several of their properties. Ocean Mazda Auto Center, Miami, Florida - Interior design and specifications for furniture and finishes. Century 21, Miami, Florida - Programming, space planning and contract documents. Ocean Bank, Miami, Florida - Design development, space planning for furniture and office systems and specifications of furniture and finishes. Law Offices for Hessen, Schimmel & DeCastro, P.A., Miami, Florida - Programming, space planning, contract documents, specifications for furniture and finishes, purchasing, contract administration and installation supervisions. Terrabank Executive Offices, Miami, Florida- Design development, space planning for furniture and office systems, specifications of furniture and finishes, purchasing, and installation supervision. Miami Heat Executive Offices, Miami, Florida - Interior design and specifications for furniture and finishes. HH AutoNation, Dada & Broward Counties, Florida- Conceptual design development of interior details, finishes, lighting and furniture. South Beach Creative Group, Miami Beach, Florida- Programming, space planning, and furniture and finish selections. Rodven Records & Tapes, Miami, Florida- Space planning, contract documents and furniture and finish selections. Intercontinental Metals, Miami, Florida- Furniture and finish selections, and installation supervision. BERMELLO, AJAMIL & PARTNERS Marlene M. Liriano, RID Interior Designer Page 2 TERESITA C. GARCIA PUBLIC INVOLVEMENT ! PARTICIPATION Ms. Garcia has more than 20 years experience in the fields of planning, governmental relations, public participation and feasibility analysis. Her expertise ranges from such large-scale planning projects as the award-winning South Dade Neighborhood Redevelopment Plan to permitting for residential / hospitality facilities such as the Fortune House in Miami and public hearing activities for individual retail projects. Ms. Garcia was the planner on a number of major regulatory planning assignments including DRIs and comprehensive plan amendments. She is knowledgeable in state and local comprehensive planning ordinances and guidelines affecting master planning and port facilities. A major focus has been in the transportation and infrastructure fields, including the EastJWest Transit Corridor, Dade County Expressway Authority and Pump Station Improvement Program projects. LAND PLANNING AND GOVERNMENTAL AFFAIRS EXPERIENCE Ms. Garcia has more than 15 years experience in land planning and governmental affairs having provided services on major residential, industrial, commercial and waterfront projects. Ms. Garcia acts as a liaison with Miami-Dade County, and its municipalities in regulatory and permitting matters. She specializes in community and public participation programs maintaining close working relationships with trade unions, professionals, builders and homeowners groups as well as with community based organizations. South Dade Neighborhood Development Concept Plans ("The Moss Plan") - Project Director for this strategic planning study for Dade County's Office of Community Development, which won the 1994 Award of Merit from the Florida Chapter of the American Planning Association. It addresses the redevelopment of 14 neighborhoods in South Dade damaged as result of Hurricane Andrew. Working closely with County staff, she directed an intense and successful public participation campaign that organized over 50 meetings with neighborhood residents and different community-based and religious organizations. The Moss Plan became a true community-driven plan with broad community support. The Public Involvement Plan strived not only to direct informational efforts to different sectors of the community, but also to transfer ownership of the plan to the community itself. East~Nest Multi modal Corridor/Miami Intermodal Center Studies, Miami-Dade County - Ms. Garda was a key member of the FDOT's "Connecting People" East/West Miami Intermodal Center and M ultimodal Corridor Public involvement Program. This project included the most extensive public involvement program of all Florida Department of Transportation projects. It program included all homeowner and business groups throughout the cor~ dor and community-based organizations as well as elected officials, As part of this project, Ms. Garcia was responsible for coordinating the Governmental Affairs Program. She designed neighborhood and community strategies for delivery of project information to the public. BERMELLO, AJAMIL & PARTNERS ACADEMIC BACKGROUND Master in Urban Planning, University of Puerto Rico Bachelor of Architecture, Tulane University Pump Station Improvement Program - Ms. Garcia directed the Development Community Coordination office within the Pump Station Improvement Program for the Miami-Dada Water & Sewer Department. This information center directs outreach efforts to inform builders, developers, Realtors, lending institutions and potential investors on how WASD's improvement program will affect them. Ms. Garcia specializes in conflict resolution between these parties and designs a work schedule that strives to satisfy the needs of all parties involved. Permitting Guidance/Assistance - Ms. Garcia is recognized for her work with local government, particularly as it relates to building and zoning matters. While at the Greater Miami Chamber of Commerce she authored the Guide to the Building Permit Process for the Unincorporated Areas of Metropolitan Dada County, which outlines the building permit process and presents an overall description of the permitting agencies responsibilities. This guidebook was prepared to assist companies expanding and new companies relocating to the area, as a tool to facilitate the regulatory and permitting process. Suitability Analysis - Ms. Garcia was Project Director of numerous development suitability analyses for office, industrial and commercial development incIuding preliminary master development master plans. Her assignments have included projects for Ryder System, Miami Free Zone industrial Park, AmeriFirst, and Transal Office Park. Puerto Rico Planning Board, Office of Land Use Planning - As an architect and planner for the Puerto Rico Planning Board Office of Land Use Planning, Ms. Garcia participated in the preparation of planning guides for the rehabilitation and improvement of the central urban core of each municipality in Puerto Rico. Each municipality required adaptive re-use of rundown buildings, parking and circulation studies and the provision of community and cultural centers. BERMELLO, AJAMIL & PARTNERS ZONING · El Portal Warehouse Facility, Village of El Portal · AutoNation USA Parking Garage, Kendall, F~orida COMMUNITY INVOLVEMENT · Chairperson, Greater Miami Chamber of Commerce State-Wide Urban Mass Transit Committee · Board of Governors Greater Miami Chamber of Commerce · Member and past Secretary-Treasurer, Transit 2020 Coalition · Leadership Florida, Board of Directors, 1997 - 1998 · Regional Chair and member Board of Regents of Leadership Florida · Board Member, Prevent Blindness Florida Teresita C. Garcia Public Involvement / Participation Page 2 ELIZABETH NEWLAND, RLA DIRECTOR, LANDSCAPE ARCHITECTURE Ms. Newtand has successfully met diverse professional challenges ranging from intricate tropical garden design to master planning multi- use redevelopments within historic districts. Her in-depth knowledge of FIorida's horticulture and construction industry has enabled her to provide full project management expertise from design through field plant selection, bidding and construction management. Her expertise includes master land planning, regulatory permitting, public participation programs, client relations and direction of multi- disciplinary design teams. Ms. Newland has been active in the preservation community and served on the Key West Historic Architectural Review Commission for three years. She is also active in Miami-Dade County with the Miami-Dade Heritage Trust. PROJECT EXPERIENCE Salvadore Park, Coral Gables, Florida - Project Manager for landscape architecture of the redesign of the Salvadore Community Park and Tennis Center in Coral Gables. This project involved complying with architectural guidelines along with budgetary considerations of the City of Coral Gables. Margaret Pace Park, Miami, Florida - Project Manager for this 8.25- acre ocean front park project in Omni District of City of Miami. This project includes the addition of many active recreational features, passive recreation elements and employs CPTED planning principles, Marathon Community Park, Marathon, Florida - Project Manager for landscape architectural design of this ocean front park in the Florida Keys. This project included a lengthy public involvement and master planning process and was a joint venture with Bender & ,Associates of Key West. Jim Fowler's Life In The Wild, Brunswick, Georgia - Project Manager for the master planning of this 2000 acre wildlife ecopark in south Georgia near Interstate 95. This project includes working with large wetlands areas and creating natural habitats for North American, African and Asian species. This regionally significant project is being supported by a grant from the Economic Development Administration and developed in conjunction with. Parks and Wildlife Services, Inc. and local investors. Aruba Motorsports Complex - Project Manager for landscape architectural design and implementation of this Indy type racing car complex, This arid climate poses challenges and opportunities to explore xeric plant palettes, Marriott's Villas of Doral, Miami, Florida - Project Manager for landscape {~rchitectural design of this 244 unit vacation timeshare project, located on the new Great White Golf Course at Doral Country Club. BERMELLO, AJAMIL & PARTNERS ACADEMIC BACKGROUND Bachelor of Landscape Architecture, University of Georgia, School of Environmental Design, 1977 PROFESSIONAL REGISTRATION Registered Landscape Architect, State of Florida, License No. 1288, October, 1988 Certified General Contractor, State of Florida, Reg. No. CGC 058929, 1996 Real Estate Salesperson, State of Florida, SL-0661819, 1998 HONORS AND AWARDS Florida Design Arts, Award for Design Excellence for Truman Annex, 1994 Awarded by the Secretary of State Jim Smith and the Florida Arts Council Four Seasons Hotel and Tower, Miami, Florida - Project Manager for landscape architectural design of this landmark project on Brickell Avenue. This urban design project includes street level landscape as well as two roof top gardens. The Singh Company, Key West Florida, Key West, Florida* - Vice President of Land Development for the Florida Keys largest real estate development company. Responsibilities included master planning, local and state regulator permitting, project scheduling, management of architectural, civil engineering and planning consultants, hardscape and landscape architectural design, authoring community design guidelines, design review and quality control, consultant and subcontractor contract analysis and negotiation, construction management, coordination with real estate sales staff, coordination of interior design and homeowner upgrade program, advertising and marketing, budget preparation, monitoring of job costs. Projects included Key West Golf Club (390 Units), Village at Hawk's Cay (247 Units) and Roosevelt Annex (25 Units). BERMELLO, AJAMIL & PARTNERS Harry S. Truman Little White House Museum, Key West, Florida* - Director of the State of Florida's presidential home site listed on the National Register of Historic Places. Coordinated the completion of the restoration of the building, landscape, infrastructure and interiors in compliance with the Secretary of the Interiors Guidelines. This project involved researching and recreating a two acre historically significant landscape. Responsibilities included providing coordination with the State Historic Preservation Officer, organizing the business operations of the museum, hiring and managing staff of twelve, grand opening/dedication event, marketing, advertising, public relations, budget preparation, facility maintenance and accounting. ! ! ! ! ! ! ! ! ! Truman Annex Company, Key West, Florida* - Staff landscape architect for real estate development company. Coordinated the landscape architectural design and construction of this award winning 78~acre, oceanfront, multi-use redevelopment in the historic district of Key West. Worked extensively on this project with the preservation and adaptive reuse of numerous historically significant structures and landscape features. This project included the development of three urban parks Treasure Triangle/Mai Fisher Museum Courtyard, Presidential Park Front Street, Shipyard Open Space. Responsibilities included master planning, site planning, hardscape and planting design, graphics and signage coordination, construction management, architectural design review, liaison with government agencies, public involvement and liaison with City of Key West Historic Review Commission. Projects included Harbour Place (60 Units), Porter Court (19 Unites), Mills Place (20 Units), Shipyard (183 Units), Building 7 (26 Units), 60 Single Family Units and 20,000-SF of Commercial/Professional. Elizabeth Newland, RLA Landscape Architect Paoe 2 CITY OF AVENTURA TO: FROM: DATE: SUBJECT: OFFICE OF THE CiTY MANAGER MEMORANDUM City Commission (~ a~e Disbursement of Police Forfeiture Funds September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission adopt the following Motion to Expend Funds from the Police Forfeiture Fund: "Motion authorizing the appropriation of up to $109,000 for furniture and equipment for the Police Department from the Police Forfeiture Fund in accordance with the City Manager's memorandum". BACKGROUND As per the attached Staff Report, the Police Chief has requested approval to appropriate Police Forfeiture Funds for furniture and equipment for the Police Department in the new Government Center as follows: 2. 3. 4. 5. 6. Detective Bureau Furniture in the amount of $22,142.75 Records Workstations in the amount of $6,417.51 Records Filing System in the amount of $13,240..00 Evidence Room Mobile Storage System in the amount of $18,741.83 Communication Consoles in the amount of $31,982.21 Property and Evidence Lockers in the amount of $16,396.00 If you have any questions, please feel free to contact me. EMS/aca Attachment CC0914-00 TO: FROM: DATE: SUBJECT: CITY OF AVENTURA POLICE DEPARTMENT INTER OF~MEMORANDUM ;ri~~omas E. Ribe,, C'nief 0~,ce August 24, 2000 Use of Forfeiture Funds Florida State Statutes 932.704 and 932.7055 require that money resulting from forfeitures be maintained in a special law enforcement trust fund, and that the funds be expended only upon request of the Chief of Police to the governing body of the municipality and upon approval of the governing body. I am requesting City Commission approval for the expenditure of the items shown below. These items were not originally included in the Capital Budget for this fiscal year. A more detailed description of each item is listed on page 2: Detective Bureau furniture Records Workstations Records Filing System Evidence Room Mobile Storage System Communication Consoles Property and Evidence Lockers $22,142.75 $6,417.51 $13,240.00 $18,741.83 $31,982.21 $16,396.00 Total $108,920.30 I certify that this requested expenditure complies with FSS 932.7055 in that: 1. Funds will be used for an appropriate law enforcement purpose. 2. Funds are not being used as a normal source of revenue for the Police Department. 3. Funds were no__.~t considered in the adoption, and approval, of the budget of the Police Department, Below is a more detailed list of the items being requested for purchase via Forfeiture Funds: Detective Bureau and Records Workstations - Supplied by: Knoll Furniture Group CIO Designers Services Bureau 15951 SW 41 St, # 200 Ft. Lauderdale, FL 33331 Quote prices are same as GSA Contract # GS-28F-8029H. Quote is for modular furniture and the breakdown is as shown: Detective Bureau Workstations - Reception - DB Sergeant- Installation - Total - Records Workstations - $12,132.96 $3,280.50 $2,182.40 $4,546.89 $22,142.75 $6,417.51 Total for Knoll Furniture Group - $28,560.26 Records Filing System This is a movable records management system supplied by: Common Sense Productivity Systems, Inc. C/O Kathy Standley 2924 A Cresent Drive Tallahassee, FL 32301 Quote price is the same as State of Florida Contract # 420-590-98-1: Movable System $13,240.00 Property and Evidence This is a movable Property and Evidence storage system supplied by: Common Sense Productivity Systems, Inc. CIO Kathy Standley 2924 A Cresent Drive Tallahassee, FL 32301 Quote prices is the same as State of Florida Contract # 420-590-98-1: Movable Storage System - and accessories Installation - Total - $15,481.83 $3,260.00 $18,741.83 Communications The quote is for Communication consoles supplied by: XYBIX Systems, Inc CIO Kenny Carson 8160 Blakeland Drive, Unit G Littleton, CO 80125 Quote prices are the same as their contract with the City of Tampa Police Department: Consoles- $31,982.21 Property and Evidence This quote is for pass through Property and Evidence lockers supplied by: DSM Law Enforcement Products CIO Bill MacKenzie 14 Robb Blvd Orangeville, Ontario L9W 3L2 Quote prices for the pass through Property and Evidence lockers are the same as the contract with the Cooper City Police Department: Lockers- $16,396.00 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: FROM: DATE: SUBJECT: City Commission ty~.n~ Eric M. Soroka, Ci August 24, 2000 Renewal of Interlocal Agreement With Dada County Department of Environmental Resources Management (DERM) and Dada Cities to Share Costs Associated With N.P.D.E.S. Permit Requirements September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission authorize the renewal and execution of the attached Interlocal Agreement by and between the City and DERM for professional services associated with National Pollution Discharge Elimination System (N.P.D.E.S.) operating permit requirements. BACKGROUND Federal Regulations require all counties and affected municipalities, including Aventura, to file a National Pollution Discharge Elimination System (N.P.D.E.S.) permit to monitor stormwater outfalls and to reduce the discharge of pollutants to the maximum extent practicable in accordance with E.P.A. guidelines. In order to reduce costs and achieve economies of scale, the attached Interlocal Agreement was entered in 1997. The current Agreement expires on November 16, 2000. A majority of the cities in Dada County have executed the Agreement. The Agreement fairly distributes the cost of administering the permit between all participants and also authorizes the County to monitor the discharges. The total cost is $450,000. The City's share, based on the number of catch basins, is $14,400. Staff indicates that the cost savings over the past three years has exceeded $85,000 not including ongoing efforts to report and monitor the permit requirements. The costs are included in the budget as part of the Stormwater Utility Program. If you have any questions, please feel free to contact me. EMS/aca Attachment CCO409-97 MIAMI-DADE COUNTY, FLORIDA MiAMi*DADE August 17, 2000 ENVIRONMENTAL RESOURCES MANAGEMENT WATER MANAGEMENT DIVISION SUITE 200 33 S.W. 2nd AVENUE MIAMI, FLORIDA 33130-1540 (305) 372-6529 FAX (305) 372-6459 Mr. Eric M. Soroka City Manager CRy of Aventura 2999 N.E. 191 Street, SuRe 500 Aventura, FL 33180 Re: NPDES Inteflocal Agreements Renewal Dear Mr. Soroka: Enclosed is a revised version of the Interlocal Agreement between your municipality or agency and Miami-Dade County for performance of professional services associated with the five year National Pollutant Discharge Elimination System (NPDES) MS4 Permit. The current agreement elapses on November 16, 2000. It is very important that this renewal agreement is executed by your municipality by the end of October and returned for the County's execution. The only changes to this document have been the cost-share amounts, Attachment B, lowering the co-permittees costs, and the new expiration date will be November 16, 2005. Except for minor grammatical changes, all other sections of the agreement will stay the same. If you have any questions, please call Gonzalo Montes de Oca of my Office at (305) 372-6880. Sincerely, -~DOffan~K. Valdes, P.E., Chief Water Management Division DKV:GMO:np Enclosure RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED INTERLOCAL AGREEMENT FOR PROFESSIONAL SERVICES ASSOCIATED WITH NPDES OPERATING PERMIT BY AND BETWEEN MIAMI-DADE COUNTY AND THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is authorized to execute the attached Interlocal Agreement for Professional Services associated with NPDES Operating Permit by and between the City of Aventura and Miami-Dade County. Section 2. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective adoption. The foregoing Resolution was offered by Commissioner its adoption. The motion was seconded by Commissioner put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen immediately upon its , who moved , and upon being Resolution No. 2000-__ Page 2 Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: ARTHUR I. SNYDER, MAYOR TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY INTERLOCAL AGREEMENT BETWEENClTY oF AV'/m'ru~,A AND MIAMI-DADE COUNTY FOR PERFORMANCE OF PROFESSIONAL SERVICES ASSOCIATED WITH THE FIVE YEAR NPDES OPERATING PERMIT This Interlocal Agreement ("Agreement") is made and entered into this day of 2000, by and bet;veen Miami-Dade County [hereinafter referred to as the "COUNTY"] and the City of Aventura [hereinafte: referred to as the "CITY"], in order that the City may be included as a co-permittee as provided under the Environmental Protection Agency [hereinafter referred to as the "EPA"] National Pollutant Discharge Elimination System [hereinafter referred to as "NPDES"] Permit Application Regulations for Storm Water Discharges; Final Rule [hereinafter referred to as "NPDES Final Rule"], and that the professional services required to accomplish the tasks set forth in the NPDES Final Rule and the NPDES MS4 Operating Permit may be initiated and performed on behalf of both the CITY and the COUNTY as co-permittees. Section I Definitions For purposes of this Agreement, the following terms shall apply: AGREEMENT shall mean this document, including any written amendments thereto, and other written documents or parts thereof which are expressly incorporated herein by reference. CITY shall mean the City of Aventura, by and through its City Manager. COUNTY shall mean Miami-Dade County. FORCE MAJEURE shall mean an act of God, epidemic, lightning, earthquake, fire, explosion, hurricane, flood or similar occurrence, strike, an act of a public enemy, or blockade, insurrection, riot, general arrest or restraint of government and people, civil disturbance or similar occurrence, which has had or may reasonably be expected to have a material adverse effect on the rights or obligations under this Agreement. In all other instances, terms used in this Agreement shall have the definitions contained in the EPA NPDES Final Rule 40 CFR Parts 122, 123 and 124 (Attachment "A"), incorporated herein by reference. Section II Term of Agreement The term of this Agreement shall commence with the date of execution, and shall expire on November 16, 2005. Section Ill Scope of Work The parties hereto stipulate and agree that the EPA is requiring as part of a five year NPDES MS4 Operating Permit the sampling, monitoring, and analysis of a variety of storm server systems throughout Miami-Dare County. The parties hereby agree that the costs attributable to implementation of this operating permit shall be the joint responsibility of all participating municipalities, and shall be based on a percentage rate obtained by dividing the number of outfalls that drain to United States bodies of water existing in each participating municipality by the total number ofoutfalls existing within the geographic boundaries o£all co-permittees. Section IV COUNTY's Obligations Compliance with NPDES MS4 Operating Permit The COUNTY shall perform all analyses and related activities as required in Miami-Dade County's NPDES MS4 Operating Pem~it. Permits The COUNTY shall obtain all applicable federal, state and local permits and approvals (with the exception of CITY permits and approvals, if any, which shall be obtained by the CITY) which are required in order to conduct activities under the NPDES MS4 Operating Permit. Report The COUNTY shall provide the CITY with a report with the results of ali monitoring and sampling activities required under the NPDES operating Permit. Notice of DERM Meeting The COUNTY shall provide the CITY with oral or written notice of all regular meetings held by COUNTY staff for the purpose of reviewing the compliance status with the NPDES MS4 Operating Permit. Section V CITY's Obligations Submittal of Outfall Information The CITY agrees to provide the COUNTY with outfalI update information as promptly as any changes in outfalls occur, in order that the data maintained by the COUNTY may be accurate and current. Prevention of Theft of COUNTY Equipment The CITY shall take reasonable steps to prevent theft or vandalism of COUNTY equipment located within the CITY's jurisdiction. The CITY acknowledges that such equipment may be placed within the CITY's area of jurisdiction for extended periods of time, as necessary to complete the sampling and monitoring tasks contemplated by this Agreement and the NPDES MS4 Operating Permit. 2 Compensation Within ten (10) days from the date of execution of this Agreement, the CITY shall make a lump sum payment to thc COUNTY of its proportional share of the payment due to the COUNTY for associated monitoring activities which are the CITY's financial obligation pursuant to this Agreement. The sum due shall be detem~ined by dividing the total cost for analyses by the relative percentages that each participating municipality contributes towards stormwater drainage to United States bodies of water. It is hereby stipulated and agreed that the total cost for analyses is a yearly stipend. The yearly cost as calculated will be subsequently due on the anniversary date of execution of this Agreement in years two (2), three (3), four (4), and five (5) of the five year NPDES MS4 Operating Permit. Failure to pay the agreed-upon lump sum payment or subsequent payments shall be deemed default by the CITY pursuant to this Agreement, and shall result in a reversion of the CITY's NPDES MS4 Operating Permit status to Individual Permit Holder. The proportional share of each co- permittee has been calculated and is listed on Attachment "B". Access/City Permits The CITY shall provide the COUNTY with reasonable access at ali times as necessary to accomplish the analysis of any storm sewer systems which may be located within the CITY's jurisdiction. The CITY shall obtain any CITY permits and CITY regulatory approvals required in order for the COUNTY to accomplish the above activities that may be located within the CITY's jurisdiction. Section VI Indemnification To the extent permitted by law, the CITY shall indemnify and hold harmless the COUNTY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the COUNTY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the perforn~ance of this Agreement by the CITY or its employees, agents, servants, partners, principals, subconsultants or subcontractors. The CITY shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the COUNTY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Provided, however, this indemnification shall only be to the extent and within the limitations of Section 768.28 Fla. Stat., subject to the provisions of that statute whereby the CITY shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgment paid by the CITY arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the CITY. 3 Section VII County Event of Default Without limitation, the Pailure by the COUNTY to substantially fulfill any of its material obligations in accordance with this Agreement, unless justified by Force Majeure, shall constitute a "COUNTY event of default". If a COUNTY event of default should occur, the CITY shall have all of the following rights and remedies which it may exercise singly or in combination: 1. the right to declare that this Agreement together with all rights granted to COUNTY hereunder are terminated, effective upon such date as is designated by the CITY; 2. any and all rights provided under federal laws and the laws of the State of Florida. Section VIII City Event of Default In addition to the provisions set forth in Section V, Compensation, and without limitation, the failure by the CITY to substantially fulfill any of its material obligations in accordance with this Agreement, unless justified by Force Majeure, shall constitute a "CITY Event of Default". If a CITY Event of Default should occur, the COUNTY shall have all of the following rights and remedies which it may exercise singularly or in combination: 1. the right to declare that this Agreement together with all rights granted to CITY hereunder are terminated, effective upon such date as is designated by the COUNTY; 2. any and all rights provided under federal laws and the laws of the State of Florida. Section IX General Provisions Authorization to Represent the CITY in NPDES MS4 Operating Permit The CITY hereby authorizes the COUNTY to act on its behalf with respect to the monitoring and sampling portions of the NPDES MS4 Operating Permit and shall comply with all requirements imposed by EPA with respect thereto as a condition of the NPDES MS4 Operating Permit. Attendance at COUNTY Permit Review Meetings. The CITY may, but is not required to, attend any or all regular meetings held by COUNTY staff for the purpose of'reviewing the status of the NPDES MS4 Operating Permit. Termination Either party may terminate this Agreement without cause by providing sixty (60) days prior written notice of intent to terminate to the other party. The CITY shall be entitled to reimbursement of monies paid to the COUNTY only in the event of termination for cause by the CITY, or termination without cause by the COUNTY, and the CITY shall then be entitled to such reimbursement only to the extent that services providing information useful to the NPDES MS4 Permit have not been rendered by the COUNTY. Upon termination by either party, the NPDES MS4 Operating Permit status of the CITY shall revert to Individual Permit Holder. Entire Agreement; Prior Agreements Superseded; Amendment to Agreement This Agreement incorporates and includes all prior negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein. The parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this Agreement, and that this Agreement contains the entire agreement between the parties as to matters contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that any oral representations or modifications concerning this Agreement shall be of no force or effect, and that this Agreement may be modified, altered or amended only by a written amendment duly executed by the parties hereto or their representatives. Headings Captions and headings in this Agreement are for ease of reference only and do not constitute a part of this Agreement and shall not affect the meaning or interpretation of any provisions herein. Notices and Approval Notices and approvals required or contemplated by this Agreement shall be written and personally served or mailed, registered or certified United States mail, with return receipt requested, addressed to the parties as follows: To County: Miami-Dade County Department of Environmental Resources Management 33 S.W. 2 Ave, Suite 1200 Miami, Florida 33130 Attn: Department Director 305/372-6789 To City: Erie M. Soroka. City Manager City of Aventura 2999 NE 191 Street Suite 500 Aventura, FL 33180 Attn: Eric M. Soroka, City Manager 305/466-8910 Performance by Parties Except as other~vise provided in this Agreement, in the event of any dispute arising over thc provisions of this Agreement, the parties shall proceed ~vith the timely performance of their obligations during the pendency of any legal or other similar proceedings to resolve such dispute. Rights of Others Nothing in the Agreement express or implied is intended to confer upon any person other than the parties hereto any rights or remedies under or by reason of this Agreement. Time is of Essence It is mutually agreed that time is of the essence in the performance of all terms and conditions to be met and performed pursuant to this Agreement. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. The COUNTY and the CITY agree to submit to service of process and jurisdiction of the State of Florida for any controversy or claim arising out of or relating to this Agreement or a breach of this Agreement. Venue for any court action between the parties for any such controversy arising from or related to this Agreement shall be in the Eleventh Judicial Circuit in and for Dade County, Florida, or in the United States District Court for the Southern District of Florida, in Dade County, Florida. Severabilit¥ The invalidity of one or more of the phrases, sentences, clauses, or Sections contained in this Agreement shall not affect the validity of the remaining portion of the Agreement, provided the material purposes of this Agreement can be determined and effectuated. Waiver There shall be no waiver of any right related to this Agreement unless in writing signed by the party waiving such right. No delay or failure to exercise a right under this Agreement shall impair such right or shall be construed to be a waiver thereof. Any waiver shall be limited to the particular right so waived and shall not be deemed a waiver of the same right at a later time, or of any other right under this Agreement. IN WITNESS WHEREOF, Miami-Dade County, Florida, has caused this Agreement to be executed in its name by the County manager or his designee, attested by the Clerk of the Board of County Commissioners and has caused the seal of the Board of County Commissioners to be hereto attached; and the City of Aventura , Florida has caused this Agreen,ent to be executed in its name by the Town Mayor or his designee, attested by the Clerk of the Town Council and has caused the seal of the Council to be hereto attached, all on the day and year first written above. Clerk of the Board MIAMI-DADE COUNTY, FLORIDA, BY ITS BOARD OF COUNTY COMMISSIONERS Attest: By: By:_ Clerk of the Board County Manager Clerk of the City o~ventura, FLORIDA BY iTS COUNCIL attest: By: Clerk By: Erie H. Soroka, City l~anager 6 ATTACHMENT "B" "ANNUAL MONITORING COSTS FOR DADE COUNTY AND CO-PERMITTEES" Municipality/Agency Number of Outfalls Percentage Total of Dollar Contribution for Outfalls NPDES County Plus C.P2 I. Bal Harbour Village 11 2. Town of Bay Harbor Islands 54 3. City of Coral Gables 104 4. Miami-Dade County 1,495 5. Fla. Dept. of Trans. (FDOT) 740 6. Town of Golden Beach 39 7. City of Hialeah Gardens 4 8. City of Homestead 6 9. Indian Creek Village 13 10. Town of Medley 1 11. City of Miami Beach 206 12. Miami Shores Village 36 13. City of Miami Springs 2 14. City of North Bay Village 52 15. City of North Miami 163 16. City of North Miami Beach 222 17. City o f Opa-Locka 9 18. City of South Miami 12 19. Town of Surfside 12 20. City of West Miami 2 21. Village of Key Biscayne 23 22. Village of Pinecrest 62 23. City of Aventura 110 24. Village of E1 Portal 7 25. City of Sunny Isles Beach 87 0.3 1,350 1.6 7,200 3.0 13,500 42.9 193,050 21.3 95,850 1.1 4,950 0.1 450 0.2 900 0.4 1,800 0. I 450 5.9 26,550 1.0 4,500 0.I 450 1.5 6,750 4.7 21,I50 6.4 28,800 0.3 1,350 0.3 1,350 0.3 1,350 0.i 450 0.7 3,150 1.8 8,100 3.2 14,400 0.2 900 2.5 11,250 Totals 3,472 100.0 $450,0002 'C.P. is Co-Permittees 2Total Armual Cost of County and Co-Permittees' NPDES Requirements GS:nlt TO: FROM: DATE: SUBJECT: CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM City Commission Eric M. Soro ka, ~/[t~ag~r ;;:UoS; 2m4;~;~ti0~c n 1o Aw~rar FP #00-06-19-3 - Administration Off-Duty Police Functions of September 5, 2000 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission award RFP #00-06-19-3, Administration of Off-Duty Police Functions to Command Security Corporation. BACKGROUND As previously discussed at the Budget Review Meeting, in order to reduce personnel costs and "free up" our officers' time in the administration of the Off-Duty Police Function, the City sought RFPs to outsource the administration of the program. Although the City advertised extensively, only one response was received. However, this is not surprising considering this concept is fairly new and there are not many companies at the current time involved in this line of work. Command Security Corporation is a publicly traded security service company, with branches and affiliations all over the United States. They have a state-of-the-art scheduling and billing system. The scope of work to be performed by the contractor is as follows: Contractor will provide comprehensive administration of the program function, including requests for service, scheduling work and confirming completion. Contractor will invoice clients, collect and process receivables, prepare payroll information and forward to City. Memo to City Commission Page 2 Contractor will provide management reports specifying hours worked by location, client and officer. Contractor will manage the notification and collection of accounts receivable. The City will be informed of all accounts in arrears with a record of contractor's collection efforts. Receivables are owned by the City, and payment checks will be forwarded to the City after processing. Contractor will notify the City of any accounts that are unpaid after reasonable collection efforts. The contractor will cooperate in the City's efforts to collect delinquent accounts, but any legal costs incurred by the City for collection will be the responsibility of the City. The contract is for one year and is renewable on an annual basis. As compensation for services, the contractor will receive 5.5% of the revenue for off-duty police services each week. Based on current budget figures, this amounts to $22,450 annually. The proposed budget for the Police Department includes funding for this contract. If you have any questions, please feel free to contact me. EMS/aca Attachment CC0916-00 RESOLUTION NO. 2000-__ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING CONTRACT FOR RFP NO. 00-06- 19~, THE ADMINISTRATION OF OFF-DUTY POLICE FUNCTIONS, TO COMMAND SECURITY CORPORATION; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for RFP NO. 00-06-19-3, the administration of off-duty police functions; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and requirements for the project/work as cited above; and WHEREAS, staff has determined that Command Security Corporation has submitted the lowest responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manger, is therefore desirous of awarding said contract to Command Security Corporation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1: The bid/contract for RFP NO. 00-06-19-3, the administration of off-duty police functions, is hereby awarded to Command Security Corporation. Section 2: The City Manager is hereby authorized to execute, on behalf of Resolution No. 2000-__ Page 2 the City, the attached contract by and between the parties. Section 3: The City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid/contract. Section4: This Resolution shall be effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger ___ Commissioner Jay R. Beskin ___ Commissioner Ken Cohen Commissioner Harry Holzberg ___ Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED THIS 5th day of September, 2000 ATTEST: ARTHURI. SNYDER, MAYOR TERESA M. SOROKA, CMC ClTY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY AGREEMENT This Agreement dated this day of 2000, by and between the City of AVENTURA, a municipal corporation in the State of Florida hereinafter referred to as the "City", acting herein by , its hereunto duly authorized, and Command Security Corporation, a corporation with an office at RT 55, Lexington Park, Lagrangeville, New York 12540, hereinafter referred to as the "Contractor", acting herein by its , hereunto duly authorized. WITNESSETH: WHEREAS the Contractor has proposed to the City that Contractor manage the administration of Off-Duty Police Work, hereinafter referred to as "the Program", for the City's Police Department; and WHEREAS the City has need for these services. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: SCOPE The scope of work to be performed by the Contractor will be as follows: 1. Contractor will provide comprehensive administration of the Program function, including requests for service, scheduling work and confirming completion. 2. Contractor will invoice clients, collect and process receivables, prepare payroll information and forward to City. 3. Contractor will provide management reports specifying hours worked by location, client and officer. 4. Contractor will manage the notification and collection of accounts receivable. The City will be informed of all accounts in arrears with a record of Contractor's collection efforts. 5. Receivables are owned by the City, and payment checks will be forwarded to the City after processing. Contractor will notify the City of any accounts that are unpaid after reasonable collection efforts. The Contractor will cooperate in the City's efforts to collect delinquent accounts, but any legal costs incurred by City for collection will be the responsibility of the City. A. OVERVIEW The Contractor will handle all employment service requests, scheduling of officers and other administrative aspects of the Program of the City. Contractor will prepare, for submission to the City or its designee, payroll information for officers engaging in the Program, invoices to service users and provide regular reports to be used by the City for the analysis of the off-duty work provided by Police officers. The City will provide Contractor with a list of approved officers for the Program, a list of approved users and guidelines for this work. Payment checks received by Contractor will be forwarded to the City after recording of the payment for the Accounts Receivable Aging Report. This paragraph is an overview of the Program and the specific terms of the Agreement are as provided in the entire Agreement. B. SCHEDULING The City will provide lists of approved officers and approved sites along with the duty schedule of the officers no later than one week prior to proposed work. Contractor will prepare schedule through computerized system and provide schedule to officers as soon as possible and to the Police Department no later than 24 hours before the work is commenced. Contractor will provide a contact person for officers and clients to process requests and to modify schedules. C. PAYROLL Each week, information will be entered into the computer including all of the hours worked by the officers and every Sunday midnight the information will be "closed-off" for the prior week's work. The Contractor will prepare reports from the computer-transferred information. At the City's option, the Contractor will produce payroll checks for the officers in the City's name for an additional fee of .5% as stated in section F of this Agreement. D. BILLING Based on information entered into the computer and/or faxed to the Contractor, the Contractor will prepare in its standard format, all weekly invoices and mail them directly to the clients. Contractor will provide collection of accounts receivable; Contractor will send 30, 60, 90 day late notices and include any late payment penalties. E. REPORTS The Contractor will provide the following reports to the City each week for the previous week: 1. Weekly Cash Statement 2. Invoice Register 3. Payroll Register 4. Accounts Receivable Aging Report 5. Cash Application Report 6. Copies of invoices sent to clients 7. A record of all work performed in the prior week by officer, location and client. F. CHARGES AND PAYMENTS As full compensation for all services hereunder, the Contractor will process a service charge of five and one-half percent (5.5%) of the revenue for police officer services each week. If the City requires the generation of payroll checks, the City will give the Contractor sixty (60) days' notice of this change and the fee will be changed to six percent (6%). In the event that payroll is generated under this Agreement then all receivables must be sent to Command Security Corporation's lockbox for deposit. G. CASH STATEMENT The Contractor will send the City a weekly statement of the status of billing, payment checks received and accompanying service charges. H. TERM Unless sooner terminated, this Agreement shall be for a one (1) year term commencing on August ,2000, and shall be subject to renewal or extension by mutual written agreement. I. INSURANCE Contractor shall indemnify, defend and save harmless City from any claim, demand or damage arising out of Contractor's negligent performance or out of Contractor's negligent activities under this Agreement. Contractor shall at all times carry professional liability insurance, comprehensive general liability insurance, and automotive liability insurance with minimum policy limits for each coverage in the amount of Five Hundred Thousand Dollars ($500,000.00), per occurrence, single limit, for property damage and bodily injury, including death. The City shall be named as an additional insured on all of the above insurance policies. Each insurance policy shall state that it is not subject to cancellation or reduction in coverage without written notice to the City thirty (30) days prior to the effective date of cancellation or reduction of coverage. 3. Nothing in this Agreement shall give rise to any rights for any third party. J. ASSIGNMENT This Agreement shall not be assignable by either party. K. PROltIBITION AGAINST CONTINGENT FEES Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. L. WARRANTIES OF CONTRACTOR Contractor hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under federal, state and local laws necessary to perform the services. M. GOVERNING LAW This Agreement shall be construed in accordance with the laws of the State of Florida. Venue for any litigation hereunder shall be in Miami-Dare County, Florida. N. GENERAL (a) Neither the City nor the Contractor will be responsible for acts of God (hurricanes, floods, etc.) nor items beyond their control (power failures, etc.); however, both the City and the Contractor will make every effort in an urgent manner to correct the problems and difficulties caused by such acts. (b) Either of the parties, at its sole discretion, may terminate this Agreement upon ten (10) days' written notice to the other at any time. (c) During the term of this Agreement, the City will not use any other entity to perform the Program scheduling, payroll or billing services outside this Agreement, provided the Contractor is not in default of this Agreement. (d) It is understood that Contractor is not City's employee nor the employer for any purpose or in any sense of any of City's personnel covered under this Agreement. Contractor is an independent contractor. (e) If any part of this Agreement proves to be invalid, all the rest of the Agreement shall remain in effect. (f) This is the entire Agreement between the parties, and there are no representations nor promises that are not included herein. O. REVIEW AND RECORDS The Contractor will permit the City to review, at any time, all work performed under the terms of this Agreement at any stage of the work. The Contractor will maintain or cause to be maintained all records, books, or other documents for a period of not less than three (3) years from the date of the final payment for work performed under this Agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. Witnessed By: Authorized By: CITY OF AVENTURA ATTESTS: By: City Clerk City Manager Approved: By: City Attorney AVENTURA POLICE DEPT. By: Chief of Police COMMAND SECURITY CORP. By: ATTACHEMENT Statement of Facts Relating to Section K Prohibition Against Contingent Fees 1. As to the reference, bona fide employee working exclusively for contractor: Dennis Obert has worked for Command Security Corporation for two and one half years as the Marketing Director/Special Services. Mr. Obert is a full time 1099 Employee of Command Security and except for a small consulting fee from the Tracker Corporation, works solely for Command Security Corporation. 2. As to contingent fees paid to a corporation: Command Security has a royalty agreement with the Florida Police Chiefs Educational Foundation for the use of their Logo. A small royalty is paid to them for ali special service agreements in the State of Florida. No one from the Florida Police Chiefs contacted or corresponded with the Aventura Police Department or the City of Aventura in an attempt to suggest or recommend the use of Command Security Corporation's services. It is further stated that no special offer or consideration of any kind was offered or implied from anyone representing the Florida Police Chiefs Educational Foundation. Proposal to the City of Aventura response to: RFP #00-06-19-3 for the: Administration of Off-Duty Police Functions by Command Security Corporation Route 55, Lexington Park Lagrangeville, NY 12540 (914) 454-3703 June 19, 2000 Table of Contents Sub,iect Pages Letter of Interest and Understanding ........................ 3 Profile of Command Security Corporation .................. 4 Description of proposed services ............................ 6 Description of experience .................................... 9 References ...................................................... 10 Attachments 1 2 3 Copies licenses and insurance certificates ........... 11 Mandated forms for "Corporation" .................. 12 Financial Statements .................................. 13 June 19, 2000 COMMAND SECURITY CORPORATE OFFICE LEXINGTON PARK PO BOX 340 LAGRANGEVILLE, NY 12540 TEL 914 454-3703 lAX 914 454-0075 Mr. Glenn Marcos Purchasing Technician City of Aventura 2999 N.E. 191s~ Street, Suite 500 Aventura, FL 33180 Re: Proposal for the Administration of Off-Duty Police Functions Dear Mr. Marcos, Command Security Corporation ("CSC") is excited about the opportunity to present our qualifications to serve the City of Aventura, in response to RFP #00-06-19-3. Our goal is to provide you with a professional and comprehensive back office service program to administer the City of Aventura's off-duty functions. Command Security Corporation is a publicly traded security service company, with branches and affiliates ali over the United States. Being one of the nations largest security agencies, we have a state of the art scheduling and billing system which is used to not only provide administrative services to other companies in our industry, but to law enforcement agencies as well. Attached is our response to the City of Aventura's RFP #00-06-t9-3, which will provide comprehensive information to assist the City of Aventura in making a decision. It discusses our broad experience in the back office services field and addresses all the issues that may concern any individual involved in the administration of this program. We trust that you will find this information complete and responsive to your needs. CSC is confident that we will meet or exceed all of your requirements, and we would be happy to expand upon any item. Sincerely, Wit]~iam C. Vassell Chairman Command Security Corporation Profile of Command Security Corporation History and Qualifications of Company Years in business Command Security Corporation was originally started in 1963 as R. J. Thompson, Inc. in Poughkeepsie, New York. In 1983 when William C. Vassell, the Company's Chairman of the Board acquired control, to present, the Company has expanded its business through internal sales efforts and by acquisitions of the customer lists of security firms in markets the Company was already serving. Today CSC services over 60 million dollars annually of security services with 25 branches in 9 states. Number of Employees Command Security Corporation currently employees over 4300 employees to include approximately 90 administrative/managerial personnel. Resumes of Key Employees William C. Vassell - Chairman of the Board William C. Vassell has been President and Chairman of the Board of the Company since 1983, when he acquired the remaining 50% equity interest in the Company. Mr. Vassell is active in various industry and trade associations. Twice he was Chairman of the Mid- Hudson Chapter of the American Society for Industrial Security (the nationally recognized security association), and he is a Certified Protection Professional within the Society. He is also a Director of the Associated Licensed Detectives of New York State and a member of the Committee of National Security Companies. Edward A. Ramsdel! - Vice President, Special Services Mr. Ramsdell joined Command Security in August 1989 as Branch Manager for CSC's Connecticut operation. He was promoted in February 1993 to Vice President to oversee CSC's Merger and Acquisition, Back Office Service and MIS iPrograms. Mr. Ramsdell has more than 17 years of military service and is currently serving as a First Sergeant at the Drill Sergeant Academy at Ft. Dix, New Jersey. Erin M~ Connelly - Management of lnformation Systems Manager Ms. ConneIly has been with CSC since May of 1993. She currently handles all facets of CSC's MIS Department for over 30 branches (CSC branches and service clients combined) as well as managing the MIS Dept. at CSC's Corporate Headquarters. Erin oversees the training and maintenance of the Comguard software, and debugs programs as needed. In addition, she directs the programmers on software enhancement & development of which she writes all documentation for the Comguard Software Application. She is also responsible for the initial hardware and software installation and custom operational procedures for each location. Services Provided In July 1990, Command Security Corporation implemented an expansion program emphasizing growth by providing back office services to independent security companies ("service company clients"). In November 1995, the Company expanded this program by signing its first police department back-office service agreement with the Stamford Police Department in Connecticut. This expansion program assists the Police Department with managing their secondary (non-core) police employment business. This program capitalizes on our proprietary computerized scheduling and information systems, which incorporates administrative programs and other data processing procedures. Pursuant to written "Service Agreements", the Company provides service company clients with the benefits of its proprietary computerized scheduling and information system and programs for a fee equal to a percentage of the clients revenues. Under these agreements, the Company's program is designed to take over the "back office" functions of these clients, enabling them to perform more efficiently without diverting their management control and administrative resources from their primary law enforcement function. Principal Place of Business Command Security Corporation's home office is located at: Route 55, Lexington Park Lagrangeville, NY 12540 Financial Statements See "Attachment 3" Other Information: Associations and Affiliations: CSC is an active member of the Florida Chiefs of Police Association, the National Sheriffs Association, the International Association of Chiefs of Police and the American Society for Industrial Security. CSC has participated in all of the aforementioned associations trade shows over the last three years, discussing our back-office service program as well actively recruiting retiring Chiefs of Police to take on exciting new career paths in the security industry. Hardware and Software: CSC maintains full responsibility for the hardware and software during the term of our service contracts. Command offers 24-hour support to our clients and will replace or repair any damaged hardware at no additional charge to our clients. The Comguard soRware was internally developed and is custom designed to handle any and all applications in most service industries. Command is continually investing time, effort and energy towards further enhancements to keep CSC and its clients on the cutting edge of software applications. Description of proposed services Proposed services and off-duty solution Command Security Corporation will install a multi-user PC with our Comguard sot~ware and supporting equipment (additional terminals, wide-carriage printer, UPS, modem, fax- data switch, back-up tapes and cabling) to allow the scheduling and assignment of Aventura Police Officers, billing payment processing, documenting accounts receivable, supplying payroll input information/reconciliation and management reports. CSC proposes to hire one person that will be assigned to the Aventura PD facility as the Customer Service Representative ("CSR") to coordinate all facets of this project with the CSC back-office support staff and to perform data entry, scheduling and assigning of officers, billing inquires, revenue collection from off-duty vendors, accounts receivable monitoring and records management. CSC will be responsible for recruiting, hiring, training, scheduling, disciplining, managing and terminating the CSR. The CSR will schedule and assign officers to accommodate service requests from new and existing off-duty vendors. The Chief of Police will determine the method by which the CSR notifies officers of off-duty assignments. All officers and P.S.A.'s will have equal opportunity for available jobs based on seniority with the majority of the jobs being scheduled on a trimester basis. The CSR will ensure that each officer is not scheduled for more than the allowed 32 hours per week of oft-duty assignments and may receive approval from a Patrol Lieutenant to schedule an officer for a maximum 40 hours per week. The City of Aventura will have the right to determine the number of officers required for each off-duty assignment and any new off-duty assignments must be approved by the City prior to officer assignment. Command Security will generate and mail invoices as necessary based on information derived from the system. Billings to vendors will be a minimum of three hours and will be billed out at $25.00 per hour for Officers and $18.50 per hour for P.S.A.'s. Payments will be mailed to CIT Group/Credit Finance Inc., GPO P.O. Box 29355, New York, NY 10087-9355 and processed and posted to the appropriate receivable accounts and will be deposited into CSC's bank account. A weekly cash audit trail, cash statement and net proceeds check will be provided to the City of Aventura detailing all payments received and processed. Command Security will be responsible for collecting any past due or uncollected accounts receivable balances from the off-duty vendors. The CSR will notify the City of all outstanding obligations older than 30 days in order to suspend future extra duty assignments until full payments are rendered. 6 Command Security will prepare and remit the following reports to the City of Aventura Police Department each week for the previous week: 1. Weekly report of total hours an officer works for each vendor 2. Weekly report of hours and jobs unfilled due to manpower shortages 3. Exception report for officers scheduled but failed to report to off-duty assignment 4. Weekly Cash Statement 5. Invoice Register 6. Payroll Register (regardless of who handles payroll functions) 7. Accounts Receivable Aging Report 8. Copies of invoices sent to off-duty vendors 9. Other reports as needed by the Police Department Command Security will also ensure that any feedback related to off-duty service is reported to the City and it will be the responsibility of the City to resolve any vendor complaints or employee performance issues. Proposed scenarios and costs Scenario 1: CSC provides back office services as stated above in "Proposed services and off-duty solution". · Invoicing - CSC mails invoices under the City of Aventura name. · Accounts Receivable ~ is owned by the City, however is monitored and collected by CSC. A/R collected by CSC will be sent to the City (less CSC service charge) with a weekly cash statement. · Payroll - Information is collected by CSC and provided to the City (or to a party designated by the City) on a diskette. Payroll is funded by the City and payroll taxes and insurance costs are borne by the City. Scenario 1 Cost: CSC will charge a service fee of five and one-half percent (5.5%) of the billings for the off-duty services each week. Scenario 2: CSC provides back office services as stated above in "Proposed services and off-duty solution" and funds payment to Officers with CSC processing and cutting the checks. · Invoicing - CSC mails invoices under CSC's name. · Accounts Receivable - is turned over to CSC for payment and is monitored and collected by CSC. Amounts billed by CSC will be sent to the City (less cost of payments, CSC service charge and a two percent bad debt reserve) with a weekly cash statement. · Payment to Officers - Information is collected by CSC, payments are processed and provided under CSC's name. Payments are funded by CSC, Officers are independent contractors, and are issued a 1099 tax form in CSC's name at the end of the year. CSC provides services for the City and the independent contractors. Payment of taxes will be the individual officer's responsibility. Scenario 2 Cost: CSC will charge a service fee of seven percent (7%) of the billings for the off-duty services each week. Under Scenario 2: If Command Security Corporation were required to handle payment functions, including the issuance of checks, 1099 tax forms to the Officers, the following logistical and fiscal information would be applicable: Command Security will generate checks based on information derived from the system. Payment for off-duty jobs will be a minimum of three hours and will be paid out at $22.00 per hour for Officers and $16.00 per hour for P.S.A.'s. Officers will be compensated on the first pay period following the completion of the off- duty assignment, the signed affirmation of hours and transfer of accounts receivable. This will not be contingent on the receipt of payment from off-duty vendors. CSC will compile total annual hours worked by each Officer and issue each Officer a 1099 tax form in CSC's name. This form will provide Officers with their gross annual income from off-duty service. It is the responsibility of each Officer to report all income from off duty service with his/her income tax return. CSC would establish a non-interest bearing accounts receivable reserve at the rate of two percent of weekly billing (to offset potential accounts receivable over 90 days) by making a deduction from the total weekly billing. If there are zero charge backs in the first six months and thereafter in each calendar quarter, the oldest quarter's reserve will be released back to the City of Aventura. CSC would require a letter of indemnification and save harmless Command Security Corporation, its officers, agents and employees, from all claims, suits, actions, damages and costs of every name and description resulting in the performance of it's Officer's or P.S.A.'s, or resulting from the non-performance of it's Officer's or P.S.A.'s. It would also be understood that the Officer's or P.S.A.'s are employees of the City of Aventura, and are not employees of CSC. A 3rd Scenario was considered in response to the RFP in which the paychecks are processed and cut under CSC's name using CSC's federal ID number. This scenario appears to be cost prohibitive under the existing pay and bill structure as set forth in the RFP. This scenario would probably require payroll tax and insurance costs in excess of 15% of the total payroll cost, and require charging the off-duty vendors sales tax. Description of experience As stated earlier in our profile, CSC currently services over 60 million dollars annually of security services with 25 branches in 9 states with over 4300 employees. CSC corporate office has been providing back-office support services to our branches since 1963 and to our back-office support service clients since 1990. Although CSC's proprietary software integrates and automates the scheduling, payroll, billing and accounts receivable modules, the corporate office has the ability to analyze and process each one of these areas independent of each other. Each branch is responsible for it's own scheduling, and on a consolidated basis, CSC schedules approximately 5.2 million hours a year of service for our clients. To do this, our branches use CSC's own proprietary computerized scheduling and information system. The scheduling of officers, while time-consuming, is a most important function of dispatching function. CSC believes the system substantially reduces the time spent on scheduling daily hours and allows staff to fulfill customer needs by automatically selecting those officers that fit the customer's requirements under specific scheduling parameters. Once an officer is selected, our staff will contact the officer using the contact information stored in our database. Usually, the officer's home, pager and cellular numbers are kept on file, so each officer can be notified in a timely manner to respond to new or existing client's needs. CSC's corporate office currently handles paying approximately 35 different types of accounts payable line items. Within those 35 types of accounts, our accounts payable department deals with 850 vendors on a monthly basis. In CSC's last fiscal year, we paid out over 10 million dollars to accounts receivable vendors. CSC employs 2 Accounts Payable Clerks in our corporate office. CSC's corporate office currently handles accounts receivable monitoring and collections for all of 25 branches and for 6 back office service client branches, which equals approximately 10.7 million dollars of total monthly outstanding accounts receivable. CSC has an Accounts Receivable and Credit & Collections Department in our corporate office, employing 3 clerks and 2 managers. CSC's corporate office currently handles paying approximately 4300 employees each week. In CSC's last fiscal year, we paid out over 42.8 million dollars in payroll compensation to our employees. CSC also paid out over 4 million dollars in payroll taxes, and in the history of Command Security, we have never missed a payroll tax payment. CSC employs 3 Payroll Clerks and 1 Human Resources Clerk in our corporate office. References Stamford Police Department (current police department back-office service client Lester McKoy Deputy Chief Stamford Police Department 805 Bedford Street Stamford, CT 06901 (203) 977-5339 (direct) (203) 977-4444 (main) Robert L. Ruszkowski Internal Audit Manager Stamford Government Center 888 Washington Blvd. Stamford, CT 06904-2152 (203) 977-4700 (main) Delra¥ Police Department (current police department back-office service client Richard Overman Chief of Police Delray Police Department 300 West Atlantic Avenue The City of Aventura, FL 33444 (561) 243-7851 (direct) (561) 243-7800 (main) American International Security Specialists, Inc. (now Security Services of America) (former back-office security service client) Robert Cappello, Former President American International Security Specialists, Inc. 408 Investors Place, Suite 106 Virginia Beach, Virginia 23452 (757) 490-3070 (main) (757) 287-6376 (cel) 10 Attachment 1 Copies licenses and insurance certificates 11 I ce~ify the attached is a true and correct copy of the Application for COMMAND SECURI~ CORPO~TION, a New York corporation, which was authorized to transact business in Florida on March 13, 1992. The document number of this corporation is P37939 ~i~n un~r mp ~an~ an~ t~ at ~allaba~ee, tbr C~ita(, thi~ tb~ 20th ba~0f March, 1992. . SR JB ACORD.CERTIFICATE OF LIABILITY INSURANCF .,1 PRODUCER 05/31/00 RPM Group, Inc. 301 North Main Street P 0 Box 400 New City NY 10956 Phone: 914~639-1555 Fax:914-639-1593 INSURED Command Security Corporation Lexington Park - POBox 340 Lagrangeville NY 12540 THIS CERTIFICATE IS ISSUED AS A MA//t:;~ OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURERA: L,,m~ermans Mutual Casualty Co. INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSUP. ANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED DY PAID CLAIMS. LTR TYPE OF INSURANCE POLICY NUMBER DATE IMM/DD/Y~ DATE IMM/DD/Y'0 LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1000000 A X COMMERClALGENERALLIABtLITY 5AA03842700 10/01/99 10/01/00 FIREDAMAGE(Anyoneflre) $ 50000 J CLAIMSMADE [] OCCUR MEDEXP(Anyoneperson) $ 5000 PERSONAL & ADV INJURY $ 1000000 __ GENERAL AGGREGATE $ 10000000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/DP AGG $ 10000000 AUTOMOBILE LIABILITY -- COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS -- BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS -- BODILY tN JURY NON-OWNED AUTOS {Per acddent ) -- PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANYAUTO EAACC $ OTHER THAN AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ ~ OCCUR [] CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TORY LIMrTEI I ER A 5BA03897502 10/01/99 10/01/00 E.L. EACH ACCIDENT $ 2, 000.- 000 E.L. DISEASE - EA EMPLOYEE $ 2 ~. 000 ~, 000 E.L. DISEASE - POLICY LIMIT $ 2~*000, 000 OTHER All Security Guard Operations - General Liability is subject to $50,000 SIR The City of Aventura is included as an additional insured as respects General Liability only. CERTIFICATE HOLDER I ¥ I ADDITIONAL INSURED; INSURER LETFER: -- CANCELLATION CITYO22 City of Aventura 2999 N. E. 191 Street Aventura FL 33180 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXpIRAT]OI~ DATE THEREOF, THE ISSUING INSURER WiLL ENDEAVOR TO MAIL 10 DAYS WRITFEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. 1988 ACORD 25-S (7~97) Attachment 2 Mandated forms for "Corporation" 12 By: By: A C~ORPORATION , /~ (Corpo,r~on I~me)/ /, (State of Incorporation) (Name of Person Authorized to Sign) (Title) (Corpo.rate Seal) Attest: . _ . Business addressi~ (~'~ ~- ¢_,~ Phone CERTIFICATE (if Corporation) STATE OF ~(~bO ) SS: COUNTY OF I HEREBY C,~RTIFY that a meeting of the Board of Directors of the a corporation exi~Jing under the laws of the State of ~ e i~ ~ ,~ (~ ' , held on [[I C~ ~ G ,20 O0 , the fOllowi~esolution was duly passed and ad6p~ed: "RESOLVED, that, as~of the Co~oration, b~ and is hereby authorized to execute the Bid dated, ..J ~ /~ 20~, to the City of Aventura and this corporation and that his execution thereof, a~ested by the Secreta~ of the Corporation, and with the Corporate Seal a~xed, shall be the o~ciaI act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I havre hereunto set mydhand ,and ajffixed the official seal of the corporation this~(q , day of ,///~ Z.~; ,//DDO , 2000. -- - - (SEAL) CERTIFICATE AS TO CORPORATE PRINCIPAL I, -JC'r--~3('(h Ill ii I-¢__~ , certify that I am the Secretary of the corpora__tion pamed as Principal i~ tt~e foregoing Performance Bond; that (Iii I];0, m ¢_. ~,f¢~.'~_,2l/, who signed the Bond on behalf of the Principal, was then v ~ hc~ ~ ¢' f14~_/~} of said corporation; that I know his/her signature; and his/her signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) Attachment 3 Financial Statements 13 COMMAND SECURITY CORPORATION CONDENSED STATEMENTS OF OPERATIONS (Unaudited) Revenue Cost of revenue Gross profit Service contract revenue (note 1) Operating expenses General and administrative expenses Amortization of intangibles Provision for doubtful accounts Bad debt recoveries Operating profit Interest income Service company termination fee Interest expense Equipment dispositions Income/(loss) before income taxes Provision for income taxes Net income/(loss) Preferred stock dividends Net income/(loss) applicable to common stockholders Three Months Ended Nine Months Ended Dec. 31, Dec. 3 I, Dec. 31, Dec. 31, 1999 1998 1999 1998 $15,322,437 $14,537,004 $43,942,966 $44,467,583 12,818,623 12,143,633 36,110,487 37,037,633 2,503,814 2,393,371 7,832,479 7,429,950 107.395 187,042 455,230 728,131 2.611.209 2.580.413 8,287,709 8.158,081 2,064,989 2,188,502 5,998,429 6,314,841 302,099 319,194 904,297 973,190 61,507 181,969 199,242 353,262 (36,216) (254,940) (36,416) (302,937) 2.392,379 2,434,725 7,065,552 T338,356 218,830 145,688 1,222,157 819,725 40,787 45,382 137,029 106,683 -0- -0- 35,000 -0- (205,067) (243,873) (616,047) (763,670) (4,704) (11,511) 12.110 (t3,444) 49,846 (64,314) 790,249 149,294 -0- -0- -0- -0- 49,846 (64,314) 790,249 149,294 (40.675) (37,66111 (137.179) (112,983) $ 9,171 $ (101,975) $ 653,070 $ 36,31[ Net income/(loss) per common share Weighted average number of common shares outstanding $ .001 $ (.02) 6,574,800 6~658,143 $ .10 $ .01 6,630,261 6~658,143 COMMAND SECURiTY CORPORATION CONDENSED BALANCE SHEETS (Unaudited) ASSETS Current assets: Cash Accounts receivable - net Prepaid expenses Other receivables - net Total current assets Property and equipment - net Other assets: Intangible assets - net Restricted cash Other assets Total other assets Total assets Dec. 31, March31, 1999 1999 $-0- $ 122,470 12,390,120 11,460,880 589,348 396,227 69.126 53,38! 13,048,594 12,032,958 1,005,087 1,031,042 732,213 1,606,511 789,684 1,091,527 498.809 425.942 2.020,706 3.123.980 $16,074.387 $16.187.980 LIABILITIES AND STOCKHOLDERS' EOUITY Current liabilities: Cash overdraft Current maturities of long-term debt Current maturities of obligations under capital leases Short-term borrowings Accounts payable Due to service companies Preferred dividends payable Accrued payroll and other expenses Total current liabilities Self-insurance reserves Long-term debt due after one year Obligations under capital leases due after one year Stockholders' equity: Preferred stock, convertible Series A Common stock, $.0001 par value Additional paid-in capital Retained eamings/(deficit) Treasury stock at cost Total stockholders' equity $ 992,031 $ -0- 436,422 492,677 35,579 69,428 6,524,744 6,995,852 636,076 701,296 280,169 567,603 40,674 -0- 2,570~151 3,005,866 11,515,846 11,832,722 802,302 764,482 328,544 425,149 19.862 46,552 12.666.554 13,068,905 2,033,682 2,033,682 651 666 8,926,812 9,277,997 (7,403,021) (8,193,270) (150,291) -0- 3.407.833 3.119.07~ Total liabilities and stockholders' equity $16.074,387 $16A 87,98Q COMMAND SECURITY CORPORATION CONDENSED STATEMENTS OF CHANGES IN STOCKHOLDERS' EOUITy (Unaudited) Balance at March 31, 1998 Preferred stock dividends Retirement of treasury stock Net income - nine months ended December 31, 1998 Balance at December 31, 1998 Preferred stock dividends Net loss - three months ended March 31, 1999 Balance at March 31, 1999 Return of escrowed common stock Preferred stock dividends Purchase of treasury stock Net income ~ nine months ended December 31, 1999 Balance at December 31, 1999 Retained Preferred Common Paid-In Earnings Stock Stock Capital (Deficit) 1,883,039 801 9,431,505 (8,177,871) 112,983 (112,983) (135) (2,865) 1,996,022 666 9,315,657 37,660 (37,660) 2,033,682 $2~033,682 666 9,277,997 (15) (214,006) (137,179) 149,294 (8,028,577) (164.693) (8,193,270) 790,249 $ 651 $8,926,812 $(7,403,021) Treasury Stock (3,000) 3,000 -0- -0- (150,291) $(150,291) COMMAND SECURITY CORPORATION CONDENSED STATEMENTS OF CASH FLOWS Unaudited) Cash flow from operating activities: Net income Adjustments to reconcile net income to net cash provided by/(used in) operating activities: Depreciation and amortization Provision for doubtful accounts, net of recoveries (Gain)/loss on equipment dispositions Self-insurance reserves Stock compensation settlement Increase in receivables, prepaid expenses and deposits Decrease in accounts payable and other current liabilities Net cash provided by/(used in) operating activities Cash flows from investing activities: Purchases of equipment Proceeds from sale of equipment Purchase of intangible assets Notes issued Principal collections on notes receivable Net cash used in investing activities Cash flows from financing activities: Net borrowings/(repayments) on line-of-credit Increase in cash overdrafts Principal payments on other borrowings Principal payments on capital lease obligations Purchase of treasury stock Payments of preferred stock dividends Net cash provided by/(used in) financing activities Net change in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period Nine Months Ended Dec. 31, Dec. 31, 1999 1998 $ 790,249 $149,294 1,274,219 1,304,512 162,826 50,325 (12,110) 13,444 274,900 496,760 (154,021) -0- (949,512) (2,209,064) (1.085.449) (1.821.493) 301,102 (2,016,222) (97,865) (83,801) 17,964 2,255 (12,000) (45,738) -o- (5,000) 200 47,376 (91,701) (84,908) (495,773) 1,639,429 992,031 1,470,909 (529,196) (956,385) (52,137) (52,823) (150,291) -0- (96,505) -0- (331,871) 2,101,130 (122,470) -0- 122.470 -0- -0- $ -0: i he Hiami Iemt www. herald.com www.elherald.com PUBLISHED DALLY MIAMI-DADE-FLORIDA STATE OF FLORIDA COUNTY OF DADE Before the undersigned authority personally appeared: JEANNETTE MARTINEZ who on oath says that he/she is CUSTODIAN OF RECORDS of The Miami Herald, a daily newspaper published at Miami in Dade County, Florida; that the attached copy of advertisement was published in said newspaper in the issues of: May 17,2000 CITY OF AVENTURA RFP #1!O06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION [The C y of Aventure is seeking sealed firm Affiant further says that the said The Miami Herald is a newspaper published at Miami, in the said Dade County, Florida and that the said newspaper has heretofore been continuously published in said Dade County, Florida each day and has been entered as second class mail matter at the post office in Miami, in said Dade County, Florida, for a period of one year next preceding the first publication of the atl, ached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate~ commission or refund for the purpose of securing thi~ ~dv-~e isement for publication in the said newspapCrs(s).~ ..... <) '. , i S~'/orn to and subscribed before me this .. 7st day of Jtme _, 2000 My Commission Expires: May 12, 2002 / Silvia Acosta ~' ~ot~/ MAILING LIST FOR REQUEST FOE ~ROPOSAL (#00-06-19-3): ADMINISTRATION OF THE OFF-DUTY POLICE FUNCTION WESTAFF ATT: R. KEMP MOBLEY 419 W. 49 STREET SUITE 216 HIALEAH, FL 33012 GOLDSTAR STAFFING SERVICES ATT: IVY OLSON 815 N.W. 57 AVENUE SUITE 342 MIAMI, FL 33126 BRYANT SECURITY CORP. 16840 N.E. 19 AVENUE NORTH MIAMI BEACH, FLORIDA 33162 MANPOWER 450 NORTH PARK ROAD, SUITE 300 HOLLYWOOD, FLORIDA 33021 LABOR WORLD 3100 N.W. 27 AVENUE MIAMI, FLORIDA 33142 LABOR WORLD USA INC 1144 E NEWPORT CENTER DRIVE DEERFIELD BEACH, FL 33442 COMMAND SECURITY CORP. P.O. BOX 340 LAGRANGEVILLE, NEW YORK 12540 MANPOWER TEMPORARY SERVICES 3785 N.W. 82® AVENUE SUITE 415 MIAMI, FL 33166 ICDA PROTECTION 3010 N.W. 17 AVENUE MIAMI, FLORIDA 33142 PERSONNEL ONE 3475 SHERIDAN STREET SUITE 103 HOLLYWOOD, FLORIDA COMMAND SECURITY CORP. 8181 N.W. 36 STREET SUITE #21A MIAMI, FL 33166 GREELEAF SALES & SERVICES ATT: JANIE GOODEN-GREENLEAF 3440 N.E. 192 STREET 2-M AVENTURA, FLORIDA 33180 DDT ONLINE ATT: MR. JOHN SHEPUTIS 4530 BLUE LAKE DRIVE BOCA RATON, FLORIDA 33431 MORGAN PARKER, INC. ATT: JILL MOSS 19495 BISCAYNE BLVD. SUITE 704 AVEENTURA, FL 33180 REQUEST FOR PROPOSAL ~z~ of ExC¢ SUBJECT: ADMINISTRATION OF THE OFF- DUTY POLICE FUNCTION DATE & TIME: JUNE 19, 2000, AT 3:00 P.M. SUBMIT TO: CITY OF AVENTURA PURCHASING TECHNICIAN 2999 N.E. 191 STREET SUITE 5OO AVENTURA, FLORIDA 33180 RFP NO: 00-06-19-3 CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION The City of Aventura is seeking sealed proposals from qualified firms to administer the off-duty police function for the City and provide a complete administrative solution. The administration of the off-duty police function shall include scheduling of officers, billing and collecting payment from off-duty vendors. The firm selected may also be required to handle payroll of officers and preparation of payroll reports, preparation and payment of taxes and reports, miscellaneous reports for the Police Department, but may not be limited to any other related issue. Interested firms should pick-up the Request for Proposals package at the following location: Finance Support Services Department City of Aventura 2999 N.E. 191 Street Suite 500 Aventura, FL 33180 Submittals must be received no later than 3:00 p.m. on June 19, 2000 and clearly marked outside the sealed envelope "RFP #00-06-19-3, Administration of Off-Duty Police Function". Late submittals will not be accepted. CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION REQUESTFORPROPOSALS SUBJECT: Administration of Off-Duty Police Function OPENING DATE & TIME: June 19, 2000 @ 3:00 p.m. SUBMIT TO: Glenn Marcos, Pumhasing 'Technician City of Aventura 2999 N.E. 191 Street Suite 500 Aventura, Florida 33180 R.F.P. NUMBER: 00-06-19-3 SCOPE OFSERVICE The City of Aventura is seeking sealed proposals from qualified firms to administer the off-duty police function for the City and provide a complete administrative solution. The administration of the off-duty police function shall include scheduling of officers, billing and collecting payment from off-duty vendors. The firm selected may also be required to handle payroll of officers and preparation of payroll reports, preparation and payment of taxes and reports, miscellaneous reports for the Police Department, but may not be limited to any other related issue. BACKGROUND The City has determined that an outside contractor may be able to provide effective and efficient service to schedule police officers as needed, collect payment from vendors, and pay officers for assignments worked. OFF-DUTY CONCEPT The Aventura Police Department provides off-duty services for vendors/businesses located within the city limits of Aventura. Businesses requesting off-duty services contact the police department to request an off-duty assignment. Approval of assignment is the sole discretion of the City. If assignment is approved, officers are then scheduled accordingly to the hours requested. Off-Duty jobs may be short-term or continue indefinitely. The average annual number of off-duty hours is approximately 20,000. 1 CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION The following specifications apply: · All new off-duty assignments must be approved by the City prior to any off-duty assignment. · The City reserves the right to determine the number of officers required for each off-duty assignment. · All officers and P.S.A.'s should have equal opportunity for available jobs based on seniority with the majority of the jobs being scheduled on a trimester basis. · Officers and P.S.A.'s are paid and vendors are billed a minimum ofthree hours. · Officers are paid $22.00/per hour. · Vendors are billed $25.00/per hour. · P.S.A.'s are paid $16.00/per hour. · Vendors are billed $18.50/per hour. · Officers are compensated on the first pay period following the completion of the off-duty assignment, when possible. · Collection of all receivables is the responsibility of the contractor. Payment to the officers is not contingent on the receipt of payment from vendors/businesses. · The Vendor will be responsible for collecting any past due or uncollected balances from vendors/businesses. · The vendor may also be required to handle all payroll functions, including the issuance of pay checks, tax payments and IRS forms. Reporting and compliance shall be the sole responsibility of the contractor and shall be independent of the City's Payroll system. Check's written to the officers shall be issued in the contractor's name. · Approximately 58 Officers are available for off-duty assignment with approximately 20 vendors. Each officer may work 32 hours a week of off-duty assignments. An officer may work up to 40 hours a week of off-duty assignments with the approval of the Patrol Lieutenant. 2 CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION Any feedback related to off-duty service must be reported to the City. It is the responsibility of the City to resolve any vendor complaints or employee performance issues. · The following reports must be issued to the City of Aventura Police Department: 1. Weekly report of total hours an officer works for each vendor. 2. Weekly report of hours and jobs unfilled due to manpower shortages. 3. Exception report for officers scheduled but failed to report to off-duty assignment. 4. Other reports as needed by the Police Department. CONTRACTOR QUALIFICATIONS Contractor or principals of the contractor should have approximately 5 or more years in the commercial/residential security business or in the temporary employee industry. Demonstrated experience in scheduling, processing payroll and reporting of all associated taxes for employees must also be included in the proposal. Contractor shall demonstrate the capacity to notify officers in a timely manner of new off-duty jobs, and to process payroll independent of receivables. Contractor shall be a properly licensed and insured chartered corporation, partnership, or sole proprietorship, and shall submit proof of these requirements with the proposal. Throughout the term of the contract, the contractor shall maintain worker's compensation insurance in accordance with Florida State Statutes, and general liability insurance in the amount of $1,000,000 with th~ City of Aventura shown as an additional insured. At least three (3) references must be furnished with proposal. NOTIFICATION OF OFFICERS The process for notifying officers of new off-duty assignments must be in a reasonable and fair manner. The Chief of Police shall determine the process of notification. Suggestions would include utilization of primary and secondary phone numbers, beeper numbers, or any other appropriate method proposed. CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION COST The City desires to enter into an agreement for the administration of the off-duty function, which would be at no cost to the City. The City is currently expending approximately 20 work hours per week administering the off-duty function (15 hours supervisor and 5 hours clerical) or would possibly provide revenue to the City services, However, if service as described herein cannot be offered within the cost parameters outlined above, please include any exceptions, details or stipulations necessary to offer a solution and/or solutions for the off-duty function. Details of any proposed revenue to the City should also be included. GUARANTEE The contractor shall guarantee performance in accordance with the contract and payment to the officers by providing a performance and payment bond in the amount of $75,000. The performance and payment bond shall remain in full force in effect for the duration of the agreement. At the City's sole discretion, the City may terminate the contract at anytime without any liability. EVALUATION CRITERIA The following criteria shall be evaluated and considered by the selection committee to determine the proposal that is in the best interest of the City. A. Proposed off-duty solution concept. B. Experience in providing similar services, past performance, and references. C. Company's organization, financial stability, and ability to carry-out proposal as presented. D. Total cost for providing the Off-Duty Service. The City may require the top ranked firm or firms to make a presentation before the selection committee. 4 CITY OF AVENTURA RFP #00-06-19-3 ADMINISTRATION OF OFF-DUTY POLICE FUNCTION The City of Aventura reserves the right, for any reason, to reject any and all proposals, to waive any informality, irregularity or technicality in any proposal, to re-advertise for proposals, or take any such actions that may be deemed to be in the best interests of the City. SUBMISSION OF PROPOSALS One original and three copies of each proposal shall be enclosed in a sealed envelope or container with "RFP #00-06-19-3, Administration of Off-Duty Police Function, and the name of the respondent clearly written on the exterior, and shall be submitted to: Glenn Marcos, Purchasing Technician City of Aventura 2999 N.E. 191 Street, Suite 500 Aventura, Florida 33180 All proposals must be received must be received by 3:00 p.m. on June 19, 2000, in the Office of the Purchasing Technician. Proposals received after the time specified shall be deemed late. Late proposals will be returned unopened and will not be considered. Proposals shall include the following: History and qualifications of the company, including but not limited to number of years in business, number of employees, resumes of key employees, services provided, principal place of business, financial statements, etc. Detailed description of the proposed services and off-duty solution, including total cost and proposed revenue (if any). Proposers may submit one or more options or alternates for the off-duty solution. Description of similar services provided and experience in scheduling, handling of accounts payables and receivables, processing payroll, and reporting of all associated taxes for employees. References Copies of licenses and insurance certificates Complete and enclose attached forms: Page for Corporation or Sole Proprietor or Partnership. ADDITIONAL INFORMATION/CONTACT PERSON For additional information about the requirements of this Request for Proposals, contact Glenn Marcos, Purchasing Technician, (305) 466-8925 or Fax (305) 466-8939. 5 FORM OF PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, , as Principal, hereinafter called CONTRACTOR, and , as Surety, are bound to the City of Aventura, Florida, as Obligee, hereinafter called OWNER, in the amount of Dollars ($ ) for the payment whereof CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, CONTRACTOR has by written agreement entered into a Contract, Bid/Contract No.: , awarded the day of ,20__ with OWNER for in accordance with drawings (plans) and specifications prepared by which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the CONTRACTOR: Indemnifies and pays OWNER all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of CONTRACTOR), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that Owner sustains because of default by CONTRACTOR under the Contract; and Promptly makes payments to all claimants as defined by Florida Statute 225.05(1) supplying CONTRACTOR with all labor, materials and supplies used directly or indirectly by CONTRACTOR in the prosection of the Work provided for in the Contract, then his obligation shall be void; otherwise, it shall remain in full force and effect subject, however, to the following conditions: 2.1 A claimant, except a laborer, who is not in privity with the CONTRACTOR and who has not received payment for his labor, materials, or supplies shall, within forty-five (45) days after beginning to furnish labor, materials, or supplies for the prosecution of the work, furnish to the CONTRACTOR a notice that he intends to look to the Bond for protection. 2.2 A claimant who is not in privity with the CONTRACTOR and who has not received payment for his labor, materials, or supplies shall, within ninety (90) days after performance of the labor, materials, or supplies shall, within ninety (90) days after performance of the labor or after complete delivery of the materials or supplies, deliver to the CONTRACTOR and to the Surety, written notice of the performance of the labor or delivery of the materials or supplies and of the non-payment. 2.3 Any action under this Bond must be instituted in accordance with the Notice and Time Limitations provisions prescribed in Section 255.05(2), Florida Statutes. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect the Surety's obligation under this Bond. Signed and sealed this WITNESS: Secretary day of ,20 (Name of Corporation) By: (Signature and Title) (Type Name and Title signed above) (Name of Corporation) By: (Type Name and Title signed above) (CORPORATE SEAL) WITNESS: Secretary IN THE PRESENCE OF; INSURANCE COMPANY: By: Agent and Attorney-in-Fact Address: (Street) (City/State/Zip Code) Telephone No.: State of County of On this, the day of undersigned Notary Public of the State of acknowledged by (title), of (name of corporation), a corporation) corporation, on behalf of the corporation. ,20 , before me, the ., the foregoing instrument was (name of corporate officer), (state of WITNESS my hand and official seal Notary Public, State of Printed, typed or stamped name of Notary Public exactly as commissioned [] Personally known to me, or [] Produced identification: (type of identification produced) [] Did take an oath, or [] Did not take an oath CERTIFICATE AS TO CORPORATE PRINCIPAL I, , certify that I am the Secretary of the corporation named as Principal in the foregoing Payment Bond; that , who signed the Bond on behalf of the Principal, was then of said corporation; that I know his/her signature; and his/her signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) (Name of Corporation) FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, , as Principal, hereinafter called CONTRACTOR, and , as Surety, are bound to the City of Aventura, Florida, as Obligee, hereinafter called OWNER, in the amount of Dollars ($. ) for the payment whereof CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, CONTRACTOR has by written agreement entered into a Contract, Bid/Contract No.: ., awarded the day of ,20 with OWNER for in accordance with drawings (plans) and specifications prepared by which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the CONTRACTOR: Fully performs the Contract between the CONTRACTOR and the OWNER for construction of , within calendar days after the date of contract commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and Indemnifies and pays OWNER all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of CONTRACTOR), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that Owner sustains because of default by CONTRACTOR under the Contract; and Upon notification by the Owner, corrects any and all defective or faulty work or materials which appear within one (1) year, and: Performs the guarantee of all work and materials furnished under the Contract for the time specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever CONTRACTOR shall be, and declared by OWNER to be, in default under the Contract, the OWNER having performed OWNER'S obligations thereunder, the Surety may promptly remedy the default, or shall promptly: 4.1 Complete the Contract in accordance with its terms and conditions; or 4.2 Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive Bidder, or, if the OWNER elects, upon determination by the OWNER, and Surety jointly of the best, lowest, qualified, responsible and responsive Bidder, arrange for a contract between such Bidder and Owner, and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract price." as used in this paragraph, shall mean the total amount payable by OWNER to CONTRACTOR under the Contract and any amendments thereto, less the amount properly paid by OWNER to CONTRACTOR. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the OWNER named herein and those persons or corporations provided for in Section 255.005, Florida Statutes, or heirs, executors, administrators or successors. Any action under this Bond must be instituted in accordance with the Notice and Time Limitations provisions prescribed in Section 255.05(2), Florida Statutes. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond, Signed and sealed this day of ,20 WITNESSES: (Name of Corporation) By: Secretary (Signature and Title) (CORPORATE SEAL) (Type Name & Title signed above) IN THE PRESENCE OF: INSURANCE COMPANY: By: Agent and Attorney-in-Fact Address: (Street) (City/State/Zip Code) Telephone No.: ( ) State of County of On this, the day of undersigned Notary Public of the State of acknowledged by (title), of (name of corporation), a corporation) corporation, on behalf of the corporation. ,20 , before me, the ., the foregoing instrument was (name of corporate officer), (state of WITNESS my hand and official seal Notary Public, State of Printed, typed or stamped name of Public exactly as commissioned [] Personally known to me, or [] Produced identification: Notary (type of identification produced) FqDid take an oath, or []Did not take an oath Bonded by: CERTIFICATE AS TO CORPORATE PRINCIPAL I, , certify that I am the Secretary of the corporation named as Principal in the foregoing Performance Bond; that , who signed the Bond on behalf of the Principal, was then of said corporation; that I know his/her signature; and his/her signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) (Name of Corporation) If BIDDER is: By: AN INDIVIDUAL (SEAL) doing business as: Business address: (Individual's Name) Phone No: By: Facsimile No: A PARTNERSHIP (Firm's Name) (SEAL) Business address: (General Partner) Phone No: Facsimile No: By: A CORPORATION (Corporation Name) (State of Incorporation) (Name of Person Authorized to Sign) (Title) By: (Corporate Seal) Attest: Business address: (President) Phone No: Facsimile No: By: A JOINT VENTURE (Name) (Address) By: (Name) (Address) (Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) CERTIFICATE (if Corporation) STATE OF ) ) SS: COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of the a corporation existing under the laws of the State of on ,20 passed and adopted: held _, the following resolution was duly "RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated, 20 , to the City of Aventura and this corporation and that his execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full fome and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this , day of 2000. (SEAL) Secretary CERTIFICATE (if Partnership) STATE OF COUNTY OF ) ) SS: ) HEREBY CERTIFY that a meeting of the Partners of the a corporation existing under the laws of the State of on ,20 passed and adopted: , held , the following resolution was duly "RESOLVED, that, , as of the Partnership, be and is hereby authorized to execute the Bid dated, 20 ~, to the City of Aventura and this partnership and that his execution thereof, attested by the shall be the official act and deed of this Partnership." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this of ,_20 __ , day (SEAL) Secretary CERTIFICATE (if Joint Venture) STATE OF COUNTY OF ) ) SS: ) I HEREBY CERTIFY that a meeting of the Principals of the a corporation existing under the laws of the State of , held on ,20 , the following resolution was duly passed and adopted: "RESOLVED, that, as of the Joint Venture be and is hereby authorized to execute the Bid dated, 20__, to the City of Aventura official act and deed of this Joint Venture." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this , day of ., 20 (SEAL) Secretary TO: FROM: BY: DATE: SUBJECT: CITY OF AVENTURA FINANCE SUPPORT SERVICES DEPARTMENT MEMORANDUM City Commissioner ~ ~Eric M. Soroka, City~lana ~p~ U~re, Fm~a~c~ rt Services Director August 28, 1996 Resolution setting forth the ranking of CPA firms to perform independent audit. September 5, 2000 Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Resolution which sets forth the ranking of firms to perform the City's independent audit. Background The City is required by Section 4.11 of the City Charter and various sections of State Statutes to have an annual audit of its accounts and records performed by an independent Certified Public Accountant. In order to meet this requirement, we prepared an RFP for auditing services (RFP #00-07-20-2). A complete copy of the RFP is available in the Finance Support Services Department. The RFP was advertised in The Miami Herald on July 3rd. We mailed/faxed the RFP to fourteen (14) firms as shown on attachment "A." Five firms submitted proposals as shown on attachment "B." The proposal packets were reviewed by a Selection Committee consisting of the City Manager, Finance Support Services Director, and Commissioner Beskin. A short list of four (4) firms was established based on the qualifications reflected in the written proposals. The following firms were interviewed by the Selection Committee on August 11,2000: McGladrey & Pullen, LLP Keefe, McCullough & Co., LLP KPMG, LLP Rachlin Cohen & Holtz Page 2 Based on the interviews and written proposals, the Selection Committee again evaluated the proposers and ranked the firms as follows: 1. Keefe, McCullough & Co., LLP 2. Rachlin Cohen and Holtz, LLP 3. McGladrey & Pullen, LLP 4. KPMG, LLP We believe that all four of these firms possess the necessary qualifications to perform the audit in a professional manner. However, the above ranking was unanimously adopted by the Committee. We, therefore, request that the City Commission endorse the rankings by passage of the attached resolution. After the Resolution is passed, we will follow the procedures contained in Section 11.45(6)(i) Florida Statutes with the top ranked firm. We will negotiate with the second and third ranked firm should negotiations be unsuccessful with the top ranked firm. A representation letter stating the scope of services and fees for the audit will be presented to the City Commission at the October 3rd meeting. Copies of all proposals and evaluations are available for inspection in the Finance Support Services Department. Should you have any questions, please feel free to contact me. HK/mn FSS645-00 Mr. James Hutchison, CPA Arthur Anderson, LLP 777 South Flagler Drive Suite 1700 West Palm Beach FL 33401 Mr. Paul C. Bremer, CPA Ernst & Young 777 S. Flagler Drive Suite 1200 W. West Palm Beach FL 33411 Mr. Antonio Grau, CPA Grau & Company, PA 2101 Corporate Boulevard, N.W. Suite 218 Boca Raton FL 33431 Mr. Robert Benson, CPA Madsen, Sapp, Mena, Rodriquez & Co., PA 7080 N.W. Fourth Street Plantation FL 33317 Mr. G. Jerry Chiocca, CPA Rachlin Cohen & Holtz-CPA's One S.E. Third Avenue Tenth Floor Miami FL 33131 Mr. Larry Brown Dirroco Dombrow, PA 3601 W. Commercial Blvd. Suite #39 Ft. Lauderdale FL 33309 Ms. Tracey McBride S. Davis & Associates, PA 2521 Hollywood Boulevard Hollywood FL 33020 Mr. Joe Echevarria Deloitte & Touche 100 S.E. Second Street Suite 2400 Miami FL 33131 Attachment A Mr. Jeffrey Bressler, CPA Grant Thornton 2700 S. Commerce Parkway Suite 300 Weston FL 33331-3621 Mr. John Keefe, CPA Keefe McCullough & Co., CPA 6550 N. Federal Hwy. Suite 410 Ft. Lauderdale FL 33308 Ms. Dina Froug Millward & Co. 2745 W. Cypress Creek Road Ft. Lauderdale FL 33309-1757 Mr. Jose Ramon Rodriguez KPMG LLP One Biscayne Tower Suite 2800 Miami FL 33131 Ms. Roberta Hulce 16823 S.W. 79th Place Miami FL 33157 Mr. Bob Feldmann McGladrey & Pullen, PA 100 N.E. Third Avenue Suite 600 Ft. Lauderdale FL 33301 C)TY OF AVENTURA FIRMS SUBMITTING REQUEST FOR PROPOSALS Professional Auditing Services Proposals Received July 26, 2000 RFP #00-07-26-2 Attachment B Firm 1 S.E. 3 Address Ave, 10th Floor Rachlin Cohen & Holiz, LLP Sharpton, Brunson & Company, P.A. KPMG Keefe, McCullough & Co., LLP McGladrey & Pullen, LLP ~Miami, FL 33131 1 S.E. 3 Ave, Suite 2100 Miami, FL 33131 One Biscayne Tower, Suite 2800 2 S. Biscayne Blvd Miami, FL 33131 6550 N. Federal Hwy. Suite 410 Ft. Lauderdale, FL 33308 100 N.E. 3 Ave., Suite 600 Ft. Lauderdale, FL 33301 Phone (305) 377-4228 (305) 374-1574 1305) 358-2300 (954) 771-0896 (954) 462~6300 Contact G. Jerry Chiocca Anthony Brunson <enneth F. Deon David Tad Williams Bruce J. Jorth RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A RANKING OF FIRMS TO PERFORM AUDITING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE SCOPE OF SERVICES AND FEES FOR SAID SERVICES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura, in accordance with applicable State law, has requested proposals from Certified Public Accounting firms to perform independent audits of the City's accounts and records; and WHEREAS, said proposals were evaluated by a Selection Committee consisting of the Director of Finance Support Services, City Manager and one City Commissioner; and WHEREAS, said Selection Committee recommends that the top three ranked firms, based on the firms' experience and qualifications, be: 1) Keefe McCullough & Co., LLP 2) Rachlin Cohen & Holtz LLP and 3) McGladrey & Pullen, LLP; and WHEREAS, the City Commission desires to authorize the Review Committee to negotiate scope of services and fees with the top ranked firms and with the alternate firm(s), should negotiations with the top ranked firm be unsuccessful. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: are: Section 1. The ranking of firms to perform independent auditing services for the City 1) Keefe McCullough & Co., LLP 2) Rachlin Cohen & Holtz LLP 3) McGladrey & Pullen, LLP Section 2. The firms have been rated on the basis of their experience and qualifications and have not submitted a fee structure to the City. Therefore, the cost and scope of services of Resolution No. 2000-I Page 2 the top ranked firm shall be negotiated by the Selection Committee and approved by the City Commission prior to said firm beginning any work for which the City may later be billed. Section 3. In the event the City is unable to come to favorable terms and fees with the top ranked firms, the Committee is hereby authorized to negotiate scope of services and fees with the alternate firms. Section 4. The City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this resolution. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner moved its adoption. The motion was seconded by Commissioner upon being put to a vote, the vote was as follows: , and Commissioner Arthur Berger Commissioner Jay Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: ARTHURI. SNYDER, MAYOR TERESA M SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY A'FFORNEY CITY OF AVENTURA COMMUNITY SERVICES DEPARTMENT MEMORANDUM TO: FROM: BY: DATE: SUBJECT: City Commission Eric M. Soroka, ~.~ Robert M. Sherman,'B~. August 25, 2000 f Community Servic~-'~ Attached Resolution Authorizing Work Authorization No. 00-224-A to O'Leary Design Associates for a Master Plan/Feasibility Study for the Expansion of Waterways Park September 5, 2000 City Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Resolution authorizing the City Manager to execute the attached Work Authorization to O'Leary Design Associates in the amount of $56,700 to perform a Master Plan/Feasibility Study for the expansion of Waterways Park to include athletic fields, park office/restroom/storage building, nature area, playground, basketball court renovation, landscaping, irrigation and parking. This work will take 75 days to complete. Backqround This Work Authorization is for preparing a Master Plan/Feasibility Study that will provide the City with a Conceptual Site Plan and a Preliminary Statement of Probable Construction Cost for the proposed expansion of Waterways Park. Work involves performing a boundary and topographic survey, Phase I and Phase II Environmental Site Assessments and an extensive wetland permitting evaluation and implications summary with the permitting agencies: U.S. Army Corps of Engineers (Corps), South Florida Water Management District (SFWFD) and the Miami-Dade County Department of Environmental Resources Management (DERM). RMS/gf Attachments RMS00072 RESOLUTION NO. 2000-._ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED WORK AUTHORIZATION NO. 00-224-A FOR PROFESSIONAL LANDSCAPE ARCHITECT SERVICES FOR A MASTER PLAN~FEASlBILITY STUDY FOR THE WATERWAYS PARK EXPANSION BY AND BETWEEN THE CITY OF AVENTURA AND O'LEARY DESIGN ASSOCIATES, P.A., FOR THE AMOUNT OF $56,700; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is hereby authorized to execute the attached Work Authorization No. 00-224-A in the amount of $56,700 for professional engineering services by and between the City and O'Leary Design Associates, P.A. Section 2. The City Manager is authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. who The foregoing Resolution was offered by Commissioner , moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Resolution No. Page 2 Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libed Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 5th day of September, 2000. ATTEST: ARTHURI. SNYDER, MAYOR TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY EXHIBIT WORK AUTHORIZATION NO. 00-224-A MASTER PLAN/FEASIBILITY PHASE FOR WATERWAYS PARK EXPANSION AVENTURA, FLORIDA SCOPE OF CONSULTING SERVICES BETWEEN THE CITY OF AVENTURA, FLORIDA AND O'LEARY DESIGN ASSOCIATES, P.A. AUGUST 23, 2000 EXHIBIT 'A' WORK AUTHORIZATION NO. 00-224-A MASTER PLAN/FEASIBILITY PHASE FOR WATERWAYS PARK EXPANSION AVENTURA, FLORIDA SCOPE OF CONSULTING SERVICES PREAMBLE The Consultant proposes to provide professional services, for the City of Aventura, as follows: Landscape Architectural Services Preparation of a Conceptual Master Plan. The Consultant will prepare a Master Plan to include the location of desired park amenities. Coordinate the work of Consultants. The Consultant will coordinate the work of EAS Engineering, Inc. (EAS) and Bailey Engineering Consultants (BEC). Project meetings. The consultant will attend all required meetings with City staff and the Engineering firms (EAS and BEC). Prepare a Preliminary Statement of Probable Construction Cost. The Consultant, in collaboration with the project engineering firms (EAS and BEC), will prepare a detailed preliminary Statement of Probable Construction Cost, to include professional fees and permitting fees. DATE: AUGUST 23, 2000 PROJECT: 00-224-A O'LEARY DESIGN ASSOCIATES., P.A. Landscape Architects WAGE RATE CERTIFICATION PROJECT: MASTER PLAN/FEASIBILITY PHASE WATERWAYS PARK EXPANSION AVENTURA, FLORIDA PROJECT MANAGER: WILLIAM A. O'LEARY TASK NAME: LANDSCAPE ARCHITECTURAL SERVICES TASK HOURLY PROPOSAL CLASSIFICATION HOURS RATE DOLLARS 1. PROJECT MANAGER 128 100 $ 12,800.00 2. LANDSCAPE ARCHITECT 80 85 $ 6,800.00 TOTAL HOURS TOTAL DOLLARS 208 $ 19,600.00 REIMBURSABLE EXPENSES EST. COST RELATED PRINT NO. SUB-CONSULTANT'B' SUB-CONSULTANT'C' SUB-CONSULTANT'D' TRAVEL PRINTS/GRAPHICS/INCIDENTALS $ 600.00 $ 600.00 $ 34,500.00 A. TOTAL REIMBURSABLE EXP. DIRECT EXPENSES: SUB-CONSULTANT 'A' (ENVIRONMENTAL AUDIT) SUB-CONSULTANT 'B' ARCHITECT SUB-CONSULTANT 'C' ELECTRICA SUB-CONSULTANT 'D' GRAPHICS $ 2,000.00 $36,500.00 $ 19,600.00 $ 56,700.00 B. TOTAL DIRECT EXPENSES C. TOTAL DIRECT LABOR TOTALBUDGET ~+B+C) PREPARED BY WAO APPROVED BY WAO 8~23~00 8/23~00 WORK AUTHORIZATION NO. 00-224-A The City of Aventura has requested Work Authorization No. 00-224-A, as provided for in the agreement between the City of Aventura and O'Leary Design Associates, P.A. and approved by the City Commission on August 20, 1996. This Work Authorization No. 00-224-A provides for Landscape Architectural services in accordance with Articles 3 and 4 of the agreement as further detailed in the scope of services Exhibit A. Payment for such services shall be in accordance with Article 5 of the agreement. Total estimated labor expenses are ............. $19,600.00 Total estimated direct expenses are ............ $36,500.00 Total estimated reimbursables are .............. $ 600.00 O'LEARY DESIGN ASSOCIATES, P.A. WILLIAM A. O'LEARY, FASL~,;/ ATTEST: CITY: CITY OF AVENTURA, FLORIDA through its CITY MANAGER By: City Clerk By:¸ City Manager TERESA M. SOROKA ERIC M. SOROKA day of ,20__ APPROVED AS TO FORM By: City Attorney WEISS-SEROTA-HELFMAN Notice to Proceed Yes No Project Initiation Date RECOMMENDED through its COMMUNITY SERVICES DIRECTOR By:. Community Services Director ROBERT M. SHERMAN day of ,20 EAS ENGINEERING, INC. 55 ALMERIA AVENUE · CORAL GABLES 33134 · (305) 445-5553 · FAX (305) 444-2112 August23,2000 Mr. William A. O'Leary O'Leary Design Assoc., P.A. 8525 S.W. 92 St., C-1 i Miami, Florida 33156 FAX305-270-0965 Re: City of Aventura - Waterways Park Expansion Dear Mr. O'Leary: EAS Engineering, Inc. is pleased to submit the following proposal for professional environmental and engineering services related to the above referenced project. It is our understanding that the City of Aventura requires professional environmental and civil engineering services for purposes of conducting a biological and wetland assessment, assessing the development opportunities and constraints and providing environmental auditing services for this parcel of land. Based on our understanding of the City's requirements, we have prepared a scope of services which we feel will be responsive to the project needs. We have divided our scope of services into five (5) tasks: TASK1 TASK2 TASK3 TASK4 TASK5 Phase I Audit/Site Assessment Phase II Audit Boundary and Topographic Survey Permitting Implications and Cost Estimate for Preferred Site Plan Expenses TASK 1 - PHASE I AUDIT/SITE ASSESSMENT This task will begin with the collection of background materials such as aerial photos, existing surveys, and ownership information, as well as any other pertinent information which may be available. After this information has been collected and reviewed, a site inspection will be conducted. During the site inspection, a Phase I Envirorm~ental Site Assessment (ESA) and a biological survey will be conducted. Drainage tests will also be included in this task. Mr. William A. O'Leary O'Leary Design Assoc., P.A. August 23, 2000 Page- 2- The purpose of the biological survey is to document and map the presence of any significant biological resources found on the site and to map the boundaries of the existing wetlands. Existing conditions will be documented mad evaluated in a Site Assessment Report. The locations and capacities of existing water and sewer comaections will be included in this site assessment. This will be done by reviewing Miami-Dade Water & Sewer Department records, not in the field. Five (5) drainage tests, at a cost of $400.00 each, will be conducted at locations to be determined. The Phase I Environmental Site Assessment (ESA) will consist ora walk-through visual inspection of the site and surrounding area and a review of historical aerial photographs available at the Dade County Public Works Department (DCPWD). We will also check the files at the Dade County Department of Environmental Resources Management (DERM) for any records of past or current violations at the site and in the surrounding area. If provided to us, the property abstract will also be reviewed. The report for this task will summarize our findings and will offer recommendations for a Phase II ESA (site soil and groundwater testing). This Phase I Site Assessment will not include radon, asbestos or any groundwater and/or soil smnpling. At the conclusion of this task, EAS Engineering will provide you with three (3) bound copies of the report. This task will be completed within forty (45) days of our receipt of the signed agreement and notice to proceed. Work under this task may also include discussing the proposed work with agencies such as the U.S. Army Corps of Engineers (Corps), the South Florida Water Management District (SFWMD), and the Miami-Dade County Department of Environmental Resources Management (DERM). TASK 2 - PHASE II AUDIT Because of the kmown uses surrounding the site, and based on a preliminary inspection, a limited Phase II ESA will be conducted on the site. It is proposed to collect soil and groundwater samples from four (4) locations around the property. Tentatively, it is proposed to install wells in the four corners of the property, however this may be modified after the Phase I portion of the work is complete. At each of the four (4) sampling locations it is proposed to collect two (2) soil samples (surface to 2 It, and at the groundwater interface). A groundwater sample will also be collected at each of the four wells. Additional soil samples may be recommended in the Phase I Audit report. The surface soil samples will be analyzed for oil and grease and RCRA metals. The soil sample at the groundwater interface will be analyzed for RCRA metals and an FDEP screening suite (which includes 601,602, 610, kerosene compounds and Pb). The groundwater sample will be analyzed for RECRA metals and 601,602 and 610. The results of these analyses will be compared to county and state standards mad a summary report prepared. This Phase II Site Assessment does not include any radon testing or a limited asbestos survey. Mr. William A. O'Leary O'Leary Design Assoc., P.A. August 23, 2000 Page- 3- Each well will be capped, grouted and screened and left suitable fbr future sampling. The well installation and sample analysis will be subcontracted. The cost of these services is based on an estimate of $5,000 per well. This estimate will allow additional sampling from the wells if needed. It is expected that this task can be completed within thirty (30) to forty five (45) days of being authorized to proceed with this task. TASK 3 - BOUNDARY AND TOPOGRAPHIC SURVEY We will provide a combined boundary and topographic survey of the subject site. The survey will also show any wetland boundaries or significant biological resources identified in Task 1, will include topographic data and features of the road to the south of the subject site, and will tie into an existing survey for the property to the east of the subject site. This survey will be conducted by Avirom-Hall Surveyors. TASK 4 - PERMITTING IMPLICATIONS AND COST ESTIMATE FOR PREFERRED SITE PLAN EAS Engineering will interpret the information provided in Tasks I through 3. Once the City has considered all of this information and a site development plan is generated, we will review the plan and will provide an assessment of the permitting implications and a preliminary cost estimate for the proposed work, including mitigation for wetland impacts, if necessary. The preliminary cost estimate will include permit fees and professional fees for processing the applications as well as cost estimates for structural components. TASKS-EXPENSES Schedule of Out of Pocket Expenses Photocopies $ 0.25 each Postage at cost Blue Prints $ 1.00 each Long Distance Telephone including taxes at cost MyIars $ 5.00 each Mobile Phone expenses including taxes at cost Velums $ 3.00 each Shipping at cost FAX $ 1.00 per sheet Printing at cost Computer time(CADD) $20.00 per hour Sustenance (out of town only) at cost Mileage $ 0.32 per mile Parking Fees & Tolls at cost Travel Expense at cost Boat Usage $200/day Costs may be adjusted yearly Based upon our experience with similar assignments, we believe it is best to provide our work for Tasks 1 (Phase I Audit/Site Assessment), 3 (Boundary/Topographic Survey) and 4 (Permitting Implications and Cost Estimate) on a fixed fee basis. Actual costs will be invoiced for Task 2 (Phase II Audit). The following professional fees have been established for each of the tasks described above: Mr. William A. O'Leary O'Leary Design Assoc., P.A. August 23, 2000 Page- 4- TASK 1 - PHASE I AUDIT/SITE ASSESSMENT - Drainage Tests (5, ~ $400 ea.) TASK 2 - PHASE II AUDIT TASK 3 - BOUNDARY/TOPOGRAPHIC SURVEY TASK 4 - PERMITTING IMPLICATIONS AND COST ESTIMATE TASK 5 - EXPENSES Total $ 3,000.00 $ 2,000.00 $ 20,000.00 $ 6,000.00 $ 2,500.00 $ 1,000.00 $ 34,500.00 Fixed Fee Fixed Fee Cost Not to Exceed (Actual Costs will be billed) Fixed Fee Fixed Fee Cost Not to Exceed Regulatory agency plan review fees and permit fees are not included in the budgets for any tasks, and are the responsibility of the City of Aventura. Please be informed that we are prepared to initiate the services described above. We request that you acknowledge acceptance of this proposal by signing the enclosed copy of this letter and returning it to us. Work under this agreement will not begin until we receive a signed copy of this letter. On behalf of EAS Engineering, Inc. we wish to express our appreciation for the opportunity to submit this proposal. We look forward to a continued relationship on this and other future projects. Sincerely, ngineeri73 Edw~d~. Sw~a~on. P. E. President This proposal is acknowledged and accepted by: William A. O'Leary O'Leary Design Assoc., P.A. Date G:\wp2000\2000-15L2000- l 5.003.wpd August 17, 2000 Mr. William O'Leary O'Leary Design Associates, P.A. Oak Plaza Center 8525 S.W. 92"d Street, Suite C11 Miami, FL 33156 Re: Gulfstream Site City of Aventura, FL Dear Mr. O'Leary: We are pleased to submit our proposal for preliminary electrical system engineering services for the above project. Our services shall include the following: I. Preliminary load analysis based on the construction of one (1) Baseball/Softball field, One (1) parking facility and a concession/restroom facility. 2. Preliminary electrical cost estimate for budgetary use. 3. Written report outlining recommendations. 4. Coordination with Florida Power & Light Company. Our scope of services shall be as outlined above. Our fee for this work shall be $2,000.00 Very truly yours, ~.~ Stephen E. Bailey, P.E. ACCEPTED ODA-00-002.doc DATE 2101 N. ANDREWS AVENUE, SUITE 100, FORT LAUDERDALE, FLORIDA 33311 TEL: (954) 564-3111 FAX: (954) 564-3040 WEB: www.baileyengineering.com CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: FROM: BY: DATE: SUBJECT: City Commission Eric M. Soroka, C~ Brenda Kelley, Cbmmuhity. July 19, 2000 ~e~(elopment D~rect..~ ,~ Ordinance Providing for Property Maintenance Standards Reading August 1, 2000 City Commission Meeting Agenda Item .~ Reading September $, 2000 City Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Ordinance to provide for stricter property maintenance standards. Back.qround This ordinance will provide stricter standards than those currently contained in the County Code and Code Compliance regulations by which to require property owners to maintain their property. This Ordinance was prepared to address maintenance issues in the areas of the Hospital District and Thunder Alley. The main points are as follows: · Prohibits weeds, grass or undergrowth to grow to a height to exceed 12", except for the first 100' of depth of the property, which cannot exceed a height of 8"; · Prohibits tree branches that are below a height of 7' above the ground; · Prohibits rubbish, trash, debris, dead trees/plants, depressions or excavations or any other condition which may make possible the propagation of mosquitoes; · Requires property owners and occupants to maintain the swale area (that area between their property line and the street curb or edge of pavement); Requires property owners to keep the exterior of the premises and structures free of all nuisances and hazards; Requires property owners to keep the exterior of the premises and structures maintained so that the appearance shall not constitute a blighting factor for adjoining properties - this includes painting, graffiti, roof conditions, etc. - This does not regulate colors. Requires property owners to maintain lawns, hedges, trees, plants, ground covers and all other landscaping components in a healthy, neat and trimmed fashion; Requires that sidewalks, driveways and parking lots be maintained free of litter, stains, cracks, debris or obstructions of any kind; Requires that signs, lights, awnings, fences, walls, mechanical equipment, garbage cans, etc. be maintained in a neat appearance; Prohibits storage of equipment and materials relating to commercial or industrial uses to be visible from the sidewalk, street, or other public area (this includes such things as shopping carts, dumpsters, etc.); Prohibits open outside storage of materials, supplies, products, equipment, recreational or marine vehicles, etc., relating to commercial or industrial uses, unless the area is effectively screened from direct view at ground level from any street or adjacent property. Please feel free to contact me with any questions you may have. /staff reporF071400 property maint 2 ORDINANCE NO. 2000-__ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY AMENDING CHAPTER 30, "ENVIRONMENT," BY CREATING ARTICLE VI, "PROPERTY MAINTENANCE," PROVIDING FOR PROPERTY MAINTENANCE STANDARDS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. IT IS HEREBY ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That Chapter 30, "Environment," of the City Code of the City of Aventura is hereby amended by creating Article VI, "Property Maintenance," to read as follows: Article VI. Property Maintenance. Sec. 30-190. Grass, Weeds, Plant Growth, and Debris. (1) It shall be unlawful for any owner or occupant of any lot, parcel or tract of land within the city, whether said lot, parcel, tract of land is improved or unimproved (the "owner and occupant"), to permit weeds, grass or undergrowth to grow or accumulate thereon to a height of twelve (12) inches except for the first one hundred (100) feet in depth from the property line which shall not exceed a height of eight (8) inches or more from the ground, or to permit tree branches that are below a height of seven (7) feet above the ground, or to permit rubbish, trash, debris, dead trees and/or plants, .qrowth of noxious plants or weeds, or to permit unsi.qhtly or unsanitary matter to remain thereon, or to permit the existence of depressions or excavations or any other condition on such premises wherein water may accumulate and stand and to make possible the propagation of mosquitoes therein. (2) It shall be the duty of all owners and occupants of single family or multi-family (of four or less units) improved or unimproved property to maintain in .qood condition the non- paved area between their property line and the street curb or Ordinance No. 2000-__ Page 2 edge of the paved road known as the swale area. Maintenance of the swale area shall include keeping the area free of holes, debris, hidden dangers or other obstructions and the grass or weeds at a height of no more than eight (8) inches. (3) Upon failure or refusal by the owner and/or occupant of any lot, parcel, tract of land or swale area within the city, whether said lot, parcel, tract of land or swale area is improved or unimproved, to keep such premises as set forth in this Section, the City Manager or his or her designee shall give notice, to the owner and/or occupants, if any, of such property to comply with the requirements of this Section within twenty (20) days after service of such notice. (4) The City Manager or his or her designee shall, by certified mail addressed to the owner if the property is unoccupied, or to the owner and/or occupant if the property is occupied, of any lot, parcel, tract of land or swale area to be cleared or tree(s) to be pruned or otherwise brought into compliance with this Section, at the address of such owner as contained in the rolls of the tax assessor, notify such owner and/or occupant of the intent of the City to clear such lot, parcel, tract of land or swale area and/or prune the tree(s) or otherwise bring into compliance with this Section and impose a lien thereon for the costs of such work together with an administrative fee of one hundred dollars ($t 00.00) per lot, parcel, tract of land or swale area, should the owner and/or occupant fail to do so within twenty (20) days from the service of such notice. In the event the lot, tract, or parcel of land or swale area is unoccupied and the address of the owner is unknown, service of the notice shall be made upon the owner by mailing to the property owner as listed on the County tax rolls and by posting the same on such lot, tract or parcel of land. The notice shall contain the legal description of the lot, parcel, tract of land or swale area. The notice shall be in substantially the following form: "DATE: TO: (name of owner and/or occupant) (address of owner and/or occupant) Our records indicate you to be the owner and/or occupant of the following property in the City of Aventura: Ordinance No. 2000-__ Page 3 (description of property) An inspection of this property discloses that it is in such condition to be in violation of Chapter 30, Article VI of the Code of Ordinances of the City of Aventura in that it (state nature of violation). Chapter 301 Article VI of the Code of Ordinances of the City of Aventura makes it unlawful for you to allow this condition to continue and you are hereby notified that unless this condition is remedied within twenty (20) days from the date hereof, the City of Aventura will proceed to remedy such condition and the costs of such work together with an administrative fee of one hundred dollars ($100.00) per lot, parcel, tract of land or swale area cleared will be imposed as a lien upon the above described property. Please be governed accordingly. City Manager or de.signee" (5) Upon failure of the owner and/or occupant of such premises to remedy the condition existing in violation of the requirements of this Section within twenty (20) days after service of notice to do so as provided herein, the City Manager or his or her designee shall proceed to have such conditions remedied and the cost thereof shall be and become a lien against such property thirty (30) days after notice of completion of the work by the city, to the same extent and character as the lien for special assessments and with the same penalties and with the same rights of collection, foreclosure, sale and forfeiture as obtained for special assessment liens. The unpaid lien shall accrue interest at the same rate provided for iud.qment liens. Sec. 30-191. Property Maintenance. (1) The purpose of this section is to protect the public health, safety and welfare by establishing minimum standards governing the maintenance, appearance and condition of residential and non-residential premises; to fix certain responsibilities and duties upon owners and occupants; and to fix penalties for the violation of this section. Permits may be required as provided by the South Florida Building Code. Ordinance No. 2000-__ Page 4 (2) The exterior of the premises and all structures within the City of Aventura shall be kept free of all nuisances and any hazards to the safety of the occupant, pedestrians, and other persons utilizing the premises and free of unsanitary conditions. It shall be the duty of the owner and/or occupant to keep the premises free of hazards and unsafe and/or unsightly conditions, which include, but are not limited to, the following: (a) No building, structure, or part thereof shall be erected or used, in whole or in part, in any manner that is obnoxious, a nuisance or hazard to adjoining properties as it relates to sound, vibrations, odors, glare, toxic materials, smoke, and particulate matter. (b) Brush, weeds, broken glass, stumps, roots, obnoxious growths, or filth, or excessive garbage, trash and debris shall not be permitted on the premises. (c) Dead and dying trees and limbs or other natural growth which, by reason of rotting or deteriorating conditions or storm damage, constitute a hazard to persons in the vicinity thereof shall be removed. Trees shall be kept reasonably pruned and trimmed at all times to prevent such conditions. (d) Loose and overhanging objects which, by reason of location above ground level, constitute a danger of falling on persons in the vicinity thereof shall not be permitted. (e) Holes1 excavations, breaks, projections, obstructions on paths, walks, driveways, parking lots and parking areas and other parts of the premises which are accessible to the public shall not be permitted. Holes and excavations shall be filled and repaired, walks and steps replaced and other conditions removed where necessary to eliminate hazards or unsanitary conditions. (f) Adequate runoff drains shall be provided and maintained to eliminate any recurrent or excessive accumulation of storm water. (g) Any source of infestation, defined as the presence of insects, rodents, vermin or other pests on the premises which constitute a health hazard, shall be eliminated by state-regulated pest control methods. 4 Ordinance No. 2000-__ Page 5 (h) Foundation walls shall be kept structurally sound, free from defects and damage and capable of bearing imposed loads safely. (i) The exterior of the premises, the exterior of structures and the condition of accessory structures shall be maintained. Buildin,qs and appurtenances, including all exterior walls, roofs, eaves and gutters shall be cleaned, painted or repaired regularly and as required to present a neat appearance. Unsightly conditions such as stains, graffiti, discolorations, chipped or faded paint, cracked walls, rot, mildew or any other deterioration of a structure's exterior must be corrected. The outside building walls shall not have any holes, loose boards, or any broken, cracked or damaged finish which admits rain, dampness, rodents, insects or vermin. Every roof, roof gutter, flashing, rainwater conductor and roof cornice shall be weather and rain-ti,qht and shall be kept in good repair and neat appearance. (i) Lawns, hed,qes, trees, plants, ground covers and all other landscaping components shall be maintained in a healthy, neatly trimmed fashion. Dead or unhealthy portion of lawns or swales in public view must be resodded. In no case will trees, hedges or other foliage visually or physically obstruct the right of way. In general, all unsightly conditions must be corrected. (k) Sidewalks and driveways shall be maintained free of litter, stains, cracks, debris or obstructions of any kind. Asphalt driveway surfaces shall be maintained to present a smooth, sealed, and uniformly-colored appearance. (I) Parking lots and areas shall be kept in good repair, properly and distinctly marked and clear of litter and debris. Broken curbing or wheelstops shall be replaced or repaired. (m) Signs shall be cleaned or repaired regularly and as required to present a neat appearance and to ensure signs are facing the direction in which they were permitted or intended to face. (n) Building and sign illuminating elements shall be replaced as required to maintain the effect for which they were designed. Ordinance No. 2000-__ Page 6 (o) Any awning or marquee and its accompanying structural members which extend over any street, sidewalk or other portion of the premises shall be maintained in a good state of repair. In the event such awnings or marquees are made of cloth, plastic or of a similar material, such cloth or plastic, when exposed to public view, shall not show evidence of excessive weathering, discoloration, ripping, tearing or other holes. Nothing herein shall be construed to authorize any encroachment on streets, sidewalks or other parts of the public domain or adjacent private property. (p) All fences, walls, and retaining walls shall be kept in good repair and maintained and replaced as needed so as to be in compliance with applicable City ordinances and to present a uniform1 consistent, and well maintained appearance. Such maintenance activities shall include, but are not limited to, repair or replacement of broken masonry, stone, bricks, boards, slats, supports, posts, cap stones, rails, and crossroads. Fences and walls must not lean more than 10-15 degrees from vertical. Fences must be free of rust, chips, snags, tears, bent or broken slats and must be appropriately painted or coated at all times. (q) All garbage cans, mechanical equipment, building supplies, lawn maintenance equipment, and other similar items shall be located or screened so as not to be visible from streets. Boats, trailers, and recreational vehicles that are visible from the street must be maintained in ,qood condition. (r) At a location visible from the sidewalk, street or other public area there shall be no storage of equipment and materials relating to commercial or industrial use, including, but not limited to, shopping certs (except as stored at the store premises), dumpsters, and maintenance equipment. Nothing herein shall be construed to penalize activities immunized pursuant to Sec. 506.5131(2), Fla. Stat., concerning shopping carts. (s) There shall be no open outside storage of materials, supplies, products, equipment or machinery or recreational or marine vehicles, except automotive vehicles, relating to commercial or industrial use, unless the area used for such outside storage is effectively screened from direct view at ground level from any street or from any adjacent property. Ordinance No. 2000-~ Page 7 (3) If, in the opinion of the Code Compliance Officer, a violation of this section exists, the .Code Compliance Officer shall notify the owner or occupant of such violation and give the owner or occupant reasonable time to correct the violation, as provided for in the City Code, as it may be amended from time to time. If the violation is not corrected within the specified time period, the Code Compliance Officer may proceed in accordance with Chapter 2, Article V of the City Code. (4) Notwithstanding the provisions of Chapter 2, Article V, City Code, if a violation of this section continues after the Code Compliance Officer has ordered and cited the owner or occupant to correct such violations, the Community Development Director may recommend to the City Manager that the violations be corrected by the City if it is determined by the City Manager or his or her designee that the violations present an immediate or serious health or safety hazard to the public. The City Manager or his or her designee may proceed as provided in paragraphs (5)-(8), below. (5) The City Manager or his or her designee shall give written notice to the owner of record of such real property at his/her last known address1 as shown by the then current ad valorem tax rolls of the County Appraiser's Office, of the specific condition constituting the violation of this section and demand that the owner cause such condition to be remedied within twenty (20) days after the mailing of such notice. The mailing of the notice shall be by certified mail, return receipt requested. If the mailing address of the owner is not known, and the property is unoccupied, the notice may be posted upon the property in a conspicuous place, and such posting shall be deemed notice to the owner thereof. The notice shall advise the owner that, unless the condition is remedied in twenty (20) days1 the City shall take action to have the condition corrected at the owner's expense, including reasonable administrative expenses, costs and attorney's fees. The costs of such expenses, costs and attorney's fees shal! be, and are hereby imposed as, a municipal lien, equivalent in dignity and priority to a special assessment lien, against the land if not discharged by payment in full from thirty (30) days of when due, and shall accrue interest at the same rate provided for iud,qment liens. (6) The property owner may, within ten (10) days after the mailing of the notice as provided above or the service or 7 Ordinance No. 2000-__ Page 8 posting thereof, file a written request with the City Clerk for a hearing before the Special Master to show that such condition does not exist, or why the condition should not be remedied by the City at the owner's expense. Upon the receipt of such request for hearing, the City Manager or his designee shall set the matter down for hearing on the next regularly scheduled hearing date, or as soon thereafter as practicable and shall notify the property owner by mail of the date and time of such hearing. (7) If the violation of this section has not been corrected within twenty (20) days after the mailing or service or posting of the notice as provided above, or if, upon request for a hearing, there is an unfavorable decision by the Special Master, adverse to the property owner, after notice to the property owner of the unfavorable decision, the violation shall be remedied by the City and or by any independent contractor acting on behalf of the City, at the expense of the property owner, such expense to include reasonable administrative expenses, filing costs and attorney's fees in addition to the cost of the labor and materials needed to correct the violations. To the fullest extent allowed by law and in order to protect the health, welfare and safety of the citizens of the City, the City Manager or his/her designee is granted the power and authority to enter onto private property for the purpose of enforcing this Section. (8) Upon correction of the violation by the City, the City shall cause a lien to be filed in the Public Records of the County against such real property for the total sum of all costs to the City, to the same extent and character as a lien for special assessments and with the same. penalties and with the same rights, of collection, foreclosure, sale and forfeiture as obtained for special assessment liens. Unpaid liens shall accrue interest at the same rate provided for iudRment liens. Section 30-192. Florida Litter Law. The City's Code Enforcement officers are hereby designated by the City Commission to enforce the provisions of "the Florida Litter Law," Section 403.413, Florida Statutes. Section 2. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any Ordinance No. 2000-__ Page 9 reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 3. Inclusion in the Code. It is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section4. Penalty. Any person who violates any provision of this Ordinance shall, upon conviction, be punished by a fine not to exceed $500.00 or imprisonment in the County jail not to exceed sixty (60) days or both such fine and imprisonment. Each day that a violation continues shall be deemed a separate violation. This Ordinance shall be subject to enforcement under the Local Government Code Enforcement ACt, Chapter 162, Florida Statutes, as amended, and City Code Section 2- 331, et. seq., as amended. Enforcement may also be by suit for declaratory, injunctive or other appropriate relief in a court of competent jurisdiction. Section 5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Beskin, who moved its adoption on first reading. The motion was seconded by Commissioner Rogers-Libert, and, upon being put to a vote, the vote was as follows: Commissioner Arthur Berger yes Commissioner Jay R. Beskin yes Ordinance No. 2000-__ Page 10 Commissioner Ken Cohen yes Commissioner Harry Holzberg yes Commissioner Patricia Rogers-Libert yes Vice Mayor Jeffrey M. Perlow yes Mayor Arthur I. Snyder yes The foregoing Ordinance was offered by Commissioner who moved its adoption on second reading. The motion was seconded by Commissioner ., and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Pedow Mayor Arthur I. Snyder PASSED on first reading this 1 ~ day of August, 2000. PASSED AND ADOPTED on second reading this 5~ day of September, 2000. ARTHURI. SNYDER, MAYOR A'I-I'EST: TERESA M SOROKA, CMC CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY ]0 CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: FROM: BY: DATE: SUBJECT: City Commission ~-'~ Eric M. Soroka, C~-~Ma(~ger~, Brenda Kelley, Commu~opment July 19, 2000 DirectO~Q/~ Ordinance Prohibiting Abandoned Vehicles and Parking in Public Rights-of- Way 1st Reading August 1, 2000 City Commission Meeting Agenda Item :?,~ 2"d Reading September 5, 2000 City Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Ordinance to address abandoned vehicles and parking in public eights-of-way. Background The Miami-Dade County code presently has very few, if any, regulations giving Code Compliance the authority to issue violations on abandoned vehicles, parking in public right-of-ways and other parking/vehicle type situations. The attached Ordinance provides for the following: · Prohibits parking, storing or leaving any vehicle in an abandoned condition on public or private property; · Prohibits displaying or selling merchandise or services from within the public rights-of- way; · Prohibits private or commercial vehicle parking in public or private right-of-way areas, except in those areas lawfully developed and designated for parking purposes; · Prohibits commercial vehicle or recreational vehicle parking on a public right-of-way; Prohibits the parking of more than one (1) recreational vehicle or boat in a designated off-street parking space in any residentially developed area of the City; and each may not exceed a size of 30 feet long; Prohibits vehicle repairs in residentially developed areas, except for repairs made to privately owned or leased vehicle of the owner/occupant and no more than one (1) vehicle at any one time. It is important to note that nothing in the Ordinance will impair the enforcement of more restrictive provisions imposed upon private property by a Condominium or Homeowner's Association. Please feel free to contact me with any questions you may have. /staff report/071400 aban veh 2 ORDINANCE NO. 2000-.~ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY CREATING CHAPTER 48 "VEHICLES; USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS," BY CREATING ARTICLE I "ABANDONED VEHICLES AND VESSELS;" ARTICLE II "USE OF RIGHT-OF-WAY; PARKING; AND OTHER REGULATIONS;" PROVIDING PROCEDURES FOR REMOVAL OF ABANDONED VEHICLES FOUND ON PUBLIC PROPERTY AND/OR PRIVATE PROPERTY; PROVIDING REGULATIONS PROHIBITING COMMERCIAL USE OF RIGHT-OF- WAY; PROVIDING REGULATIONS CONCERNING PARKING AND STORAGE OF CERTAIN VEHICLES AND BOATS; PROVIDING OTHER PARKING REGULATIONS; PROVIDING REGULATIONS CONCERNING REPAIR OF VEHICLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Commission finds that this Ordinance will serve to promote the public health, safety and welfare, and enhance the quality of life in the City; and WHEREAS, nothing in this Ordinance shall impair the enforcement of more restrictive provisions imposed upon private property pursuant to the provisions of Restrictive Covenants of Homeowners' Associations and Master Associations or the provisions of Declarations of Condominium bylaws, rules or regulations issued thereunder. NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That the City Code of the City of Aventura is hereby amended by creating Chapter 48 "Vehicles; Use of right-of-way; parking; and other regulations" Ordinance No. 2000-__ Page 2 consisting of Article 1 "Abandoned Vehicles and Vessels;" Article II "Use of right-of-way; Parking; Other regulations," to read as follows: CHAPTER 48. VEHICLES; USE OF RIGHT OF WAY; PARKING; AND OTHER REGULATIONS. ARTICLE I. ABANDONED VEHICLES AND VESSELS. Section 48-1. Definitions. As used in this Chapter, the following terms have the meaning set forth herein, except as otherwise indicated by the context. City means the City of Aventura. Commercial vehicle means a vehicle used on public roads in commerce to transport passengers or cargo, excluding private passenger vehicles which do not exhibit any exterior indication of business use. Enforcement officer means a police officer or any other officer or representative of the City designated by law, charter, ordinance or order of the City Manager to enforce provisions of this article. Private property means all land and improvements not constituting public properties, and lying within the City limits. Public property means lands and improvements owned by the federal government, the State, the County, the City or municipalities or governmental entities lying within the City and includes buildings, grounds, parks, playgrounds, streets, sidewalks, parkways, rights-of-way and other similar property. Recreational vehicle means a motor vehicle designed to provide temporary living quarters for recreational, camping or travel use, which has its own propulsion or is mounted on or towed by another vehicle. Section 48-2. Abandoned Vehicles and Vessels Prohibited. Ordinance No. 2000-__ Page 3 It is unlawful for any person to park, store or leave any motor or other vehicle or vessel (collectively referred to in Article I as "vehicle") in a wrecked, junked, partially dismantled or abandoned condition on public or private property within the City. This shall not prohibit licensed vehicle repair shops from storing and repairing vehicles on the licensed premises. For the purposes of this section, "abandoned" means a motor or other vehicle which does not have an identifiable owner and which has been disposed of on public or private property in a wrecked, inoperative or partially dismantled condition or which has no apparent intrinsic value to the rightful owner. The enforcement officer shall refer to the following characteristics to make a determination that a violation of this Section exists: (1) The vehicle has nominal salvage value; (2) The vehicle is not in sufficient repair to perform its intended function; (3) The vehicle is on public property and does not have a current license tag, decal or registration; (4) The vehicle exhibits physical damage incurred in a collision or other incident that has not been repaired; (5) The vehicle is derelict and has been left unprotected from the elements, as exhibited by growth of vegetation about the vehicle, direct exposure to the elements, the positioning of the vehicle in other than an upright or operable manner, or vandalism; or (6) The length of time the vehicle has remained in its present location. A vehicle may be considered abandoned if parked or stored on the public right-of- way or private road for a period exceeding forty-eight (48) hours, other than in a designated parking area. Section 48-3. Procedure For Removal. The procedure for removal and disposition of abandoned vehicles shall be as follows: (1) Abandoned vehicles on public property. Whenever the enforcement officer of the City shall ascertain that 3 Ordinance No. 2000-._ Page 4 an abandoned vehicle is present on public property within the limits of the City, he/she shall cause a notice to be placed upon such abandoned vehicle and proceed in accordance with Chapter 705 of the Florida Statutes. (2) Abandoned vehicles on private property. Whenever the enforcement officer of the City shall ascertain that an abandoned vehicle is present on private property within the limits of the City, he/she shall cause a notice to be placed upon such abandoned vehicle in substantially the following form: "Notice to the Owner and All Persons Interested in the Attached Vehicle. This vehicle, to wit: (set forth brief description) located at (describe location) is improperly stored and is in violation of Section 48-2 of the City Code of the City of Aventura and must be removed within ten (10) days from the date of this notice; a request for a hearing before the code enforcement special master by the owner or any person interested in the attached must be made before expiration of the ten day period, otherwise it shall be presumed to be abandoned and will be removed and destroyed by order of the City of Aventura. Dated this: (date of posting notice). Signed: (name, title, address and telephone number of enforcement officer)" (a) Such notice described above shall not be less than eight (8) inches by ten (10) inches and shall be sufficiently weatherproof to withstand normal exposure to the elements. In addition to posting, the enforcement officer shall make reasonable efforts to ascertain the name and address of the owner of the vehicle and the real property upon which the vehicle is located and if such information is reasonably available to the enforcement officer, he/she shall mail a copy of such notice to the owners on or before the posting day. The enforcement officer shall contact the Department of Highway Safety and Motor Vehicles or the Department of Environmental Protection if the vehicle is a motor vehicle or vessel, respectively, to determine the name and address of the owner and any person who has filed a lien on the vehicle 4 Ordinance No. 2000-__ Page 5 or vessel. The enforcement officer shall then mail a copy of the notice by certified mail to the owner and lienholder, if any. (b) A hearing prior to the removal of the derelict, junk, or abandoned property is to be held before the code enforcement special master when such a hearing is requested by the owner of the property or lienholder within ten (10) days after posting of notice to abate the violation. Any order by the code enforcement special master requiring the removal of derelict, junk, or abandoned property from private land shall include a description of the vehicle by identification and license number, if available at the site. (c) If a hearing is not requested, and if at the end of ten (10) days after posting such notice as set out above, the owner or any person interested in the abandoned vehicle described in such notice has not removed the same and complied with the ordinance or section of this Code cited in the notice, or shown reasonable cause for failure to do so, the enforcement officer may cause the abandoned vehicle to be removed and destroyed and the salvage value, if any, of such abandoned vehicle shall be retained by the City to be applied against the cost of such removal and destruction. (d) The procedure for sale of abandoned vehicles shall be as set forth in Chapter 705 of the Florida Statutes. (e) The State Department of Motor Vehicles shall be notified of vehicles removed from private property pursuant to the terms of this section. (f) All costs and expenses incurred by the City in carrying out the provisions of this Article shall constitute, until paid, a lien against the owner of the vehicle and against the real property where it was stored when it is determined that the abandoned vehicle belongs to the owner of the real property or that the owner of the real property has failed to remove said vehicle; with interest to accrue at the rate of eight (8) percent annually. Ordinance No. 2000-__ Page 6 Section 48-4. No Obstruction. Immunity; Costs. (1) It is unlawful for any person to oppose, obstruct or resist any enforcement officer or any person authorized by the enforcement officer in the discharge of his or her duties as provided in this Article. (2) Any enforcement officer or any person authorized by the enforcement officer shall be immune from prosecution, civil or criminal, for reasonable, good faith trespass upon real property while in the discharge of duties imposed by this Article. ARTICLE II. USE OF RIGHT OF WAY; PARKING; OTHER REGULATIONS. Section 48-10. No sales from right-of-way. No person shall conduct the business of collecting, displaying or selling merchandise or services from within the public rights of way within the limits of the City. Specifically prohibited under this section are street vendors and/or sale of food of any kind, flowers, goods, wares, services or merchandise from a vehicle whether motorized or not, regardless of the number of wheels affixed thereto or on foot. Section 48-11. Parking restrictions. (1) There shall be no private or commercial vehicular parking in public or private right of way areas within the City of Aventura, except in those road right of way areas lawfully developed and designated for parking purposes or approved by the City Manager. (2) Parking of vehicles is prohibited upon: (a)any streets located within or contiguous to multifamily zoned properties, unless approved by the City Manager; (b) any area prohibited by State law or Miami-Dade County Code; (c) any unimproved public or private property; 6 Ordinance No. 2000-_.. Page 7 (d) any unpaved or unstabilized area. (3) Parking may be further regulated by the City Commission, by ordinance. (4) The parking of vehicles may be temporarily prohibited upon any street or portion thereof where the City Manager or the Chief of Police finds that a temporary restriction on parking is necessary to protect the safety of the public. (5) The provisions of paragraphs (2)(a) and (3) of this section shall not be implemented unless and until any necessary approvals from the State Department of Transportation under Section 316.008(3), Florida Statutes (State roads only), and from Miami-Dade County under Sections 30-388.5, 30-388.6 or 30-388.25, County Code, as applicable, have been received and filed of record in the City Clerk's Office. Section 48-12.Restrictions on commercial recreational vehicles. or (1) No owner or person having the possession or use of a commercial vehicle or recreational vehicle shall park that vehicle for any period of time on a public right of way. This restriction shall not apply, however, to the following: (a) vehicles owned or operated by a physically impaired individual when a medical doctor has certified that the vehicle is necessary due to said physical impairment; (b) vehicles then and there engaged in activity consisting of performing authorized landscape installation or maintenance or making deliveries or loading and unloading of passengers or materials; (c) vehicles owned, operated or contracted by a utility company, who have obtained a City issued public works permit to conduct work within the public right- of-way or for work deemed an emergency. The contractor conducting such work shall be required to restore the landscaping, irrigation, curbing, sidewalks, etc., within the public right-of-way to original or better Ordinance No. 2000-__ Page 8 conditions upon the completion of the permitted or emergency work. (2) The owner of any unauthorized vehicle shall be required to restore the landscaping, irrigation, curbing, sidewalks, etc., within the public right-of-way to original or better conditions upon removal of the vehicle from the public right-of-way. The Police Department will prepare a property damage report to the location with a restoration estimate that will be forwarded to the vehicle owner by the City Manager or designee for reimbursement. Section 48-13. Recreational vehicles, vessels. No owner or person having possession or' use of a recreational vehicle or vessel shall park in an off-street space other than a space prepared for and designated for use as a parking area for such vehicle or vessel, in any residentially developed area of the City. No more than one recreational vehicle and one vessel shall be allowed on a single family or multi-family (of four or less units) parcel of land at any time, and each may not exceed a size of 30 feet long. The term "a space prepared for and designated for use as a parking area," as used herein, shall mean one that meets the following criteria: (a) the space is indicated by an approved site plan or by a certificate of completion, as intended to be used for such purpose; (b) the space is screened from public view by fencing, or by landscaping in accordance with a landscape plan approved by the City's Director of Community Development; or (c) an enclosed garage structure. Section 48-14. Vehicle repairs prohibited. Vehicle repairs are prohibited in all residentially developed areas of the City, except for repairs made to the privately owned or leased vehicle of the owner/occupant of the Ordinance No. 2000-__ Page 9 property on which the repairs are taking place. No more than one privately owned or leased vehicle may be repaired at any one time by the ownedoccupant of the property, All vehicle repairs allowed by this section shall be completed within 24 hours. The work undertaken at the premises to repair or otherwise put the vehicle into operative condition shall be of a minor nature only and major repairs shall not be authorized at the premises, by this Section. The term "major repair" includes but is not limited to any work by which the vehicle engine or transmission is removed or lifted from the vehicle for repair or bodywork consisting of painting or refinishing more than ten percent of the surface area of the vehicle, at a location at the premises which is visible from a street or other public or private property, and any other similarly extensive work, but does not include change of tires, replacement of batteries, change of oil, replacement of brakes, engine tune-up or other similarly non-extensive work. Section 2. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any roason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 3. Inclusion in the Code. It is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section 4. Penalty. Any person who violates any provision of this Ordinance shall, upon conviction, be punished by a fine not to exceed $500.00 or imprisonment in the County jail not to exceed sixty (60) days or both such fine and imprisonment. Each day 9 Ordinance No. 2000-__ Page 10 that a violation continues shall be deemed a separate violation. This Ordinance shall be subject to enforcement under the Local Government Code Enforcement Act, Chapter 162, Florida Statutes, as amended, and City Code Section 2-331, et. seq., as amended. Enforcement may also be by suit for declaratory, injunctive or other appropriate relief in a court of competent jurisdiction. Section ,5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Rogers-Libert, who moved its adoption on first reading. The motion was seconded by Commissioner Cohen and, upon being put to a vote, the vote was as follows: Commissioner Arthur Berger yes Commissioner Jay R. Beskin yes Commissioner Ken Cohen yes Commissioner Harry Holzberg yes Commissioner Patricia Rogers-Libert yes Vice Mayor Jeffrey M. Perlow yes Mayor Arthur I. Snyder yes The foregoing Ordinance was offered by Commissioner adoption on second reading. The motion was seconded by Commissioner upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED on first reading this 1~t day of August, 2000. , who moved its , and, ]0 Ordinance No. 2000-__ Page 11 PASSED AND ADOPTED on second reading this 5t~ day of September, 2000. ARTHURI. SNYDER, MAYOR ATTEST: TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: FROM: DATE: SUBJECT: City Commission ~ Eric M. Soroka, City Mana~g~r__~,~l July 28, 2000 ~ / Amendment to lermite Inspe/~tion Ordinance 1= Reading August 1, 2000 City Commission Meeting Agenda Item 8C ~,. 2"d Reading September 5, 2000 City Commission Meeting Agenda Item Recommendation It is recommended that the City Commission adopt the attached Ordinance which clarifies the notification process regarding single-family units and the role of homeowner associations. In addition, it better defines residential development. If you have any questions, please feel free to contact me. EMS/tms attachment ORDINANCE NO. 2000-__ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 30 "ENVIRONMENT" BY AMENDING ARTICLE V "TERMITE DAMAGE PREVENTION" BY AMENDING SECTION 30-180 "TERMITES; DEVELOPMENT OF LAND; ANNUAL INSPECTION;" TO CLARIFY AND CONFIRM APPLICABILITY TO ALL SINGLE FAMILY, DUPLEXES, TOWNHOUSES, AND MULTI-FAMILY BUILDINGS, AND TO REQUIRE CERTAIN HOMEOWNERS ASSOCIATIONS TO NOTIFY INDIVIDUAL HOMEOWNERS OF HOMEOWNERS' RESPONSIBILI'rY FOR COMPLIANCE WITH ANNUAL TERMITE INSPECTION REQUIREMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERABILITY; PROVIDING FOR PENAL'rY; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Commission finds that it is necessary to amend Section 30- 180 "Termites; Development of Land; Annual Inspection" of the City Code so as to clarify and confirm the applicability of the provisions of that Section to all single family, duplex, townhouses and multi-family buildings, and to provide for certain homeowners' associations to be responsible for notifying individual homeowners of the necessity to provide for annual termite inspections; and WHEREAS, the City Commission finds that this ordinance is consistent with the Comprehensive Plan of the City of Aventura and will further assist in serving to mitigate the potential for damage to be inflicted by termites, including Formosan termites. NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That the City Code of the City of Aventura is hereby amended by amending Chapter 30 "Environment" by amending Article V "Termite Damage Ordinance No. 2000-__ Page 2 Prevention" by amending Section 30-180 "Termites; Development of Land; Annual Inspection" to read as follows? Section 30-180. Inspection. Termites; Development of Land; Annual (a) Upon commencement of residential or commercial development upon any vacant parcel of land in the City, the owner of such parcel shall cause the property to be treated for' the prevention of termite damage (including Formosan termites) and shall provide a certification of treatment to the Building Official of the City, on a form provided by City, prior to the issuance of a certificate of occupancy by the City's Building Official. The certification of treatment shall specifically identify the treatment system which was applied. (b) Commencing from and after January 1, 2000, each residentia!!y devek)l~w_..~..~"'u'~'*",u dwelling (including single-family, duplex, townhouse, and multi-family bud n.qs) in the City and each commercially developed building in the City consisting of more than 10,000 square feet of floor area, shall be required to have an annual inspection of the residential buildin.q or commercially developed building for termite activity or damage (including activity or damage from Formosan termites). Except as otherwise specified below1 the owner of each such residential building or commercially developed building shall be responsible for providing for the inspection by a State licensed pest control professional. In the case of cooperative buildings or residential dwellings, the cooperative owners association shall be the party responsible for providing for such inspection. In the case of condominiums, the condominium association shall be the party responsible for providing for such inspection. As to buildings or dwellings for which it has the authority to provide termite treatment, the homeowners association shall be jointly responsible with the owner for providing such inspection. As to any building or dwelling, including single- Additions to existing text are shown by underline; deletions are shown by. :t~Jcec=t. 2 Ordinance No. 2000-~ Page 3 family, duplex and townhouse, for which it does not have the authority to provide termite treatment, the homeowners association shall be required to annually notify each owner of a single-family, duplex or townhouse dwelling unit of the inspection requirements of this Section, pursuant to a form provided by City. Such notification shall be provided by mail or hand delivery at least 30 days before the start of the annual inspection period described in paragraph (c) below. (c) The annual inspection shall be conducted at any time between the period of May 1 to July 31 of each year. Within ten days of completion of the annual inspection a copy of the report thereof shall be provided by the responsible party to the City's Community Development Department on a form provided by City. (d) The Community Development Department shall periodically compile the results of termite inspection reports furnished to it pursuant to this Section. Section 2. Inclusion in the Code. It is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section 3. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Penalty. Any person who violates any provisions of this Ordinance shall, upon conviction, be punished by a fine not to exceed $500.00. Each day that a Ordinance No. 2000-__ Page 4 violation continues shall be deemed a separate violation. This Ordinance shall also be subject to enforcement under the Local Government Code Enforcement Act, Chapter 162, F.S., as amended, and City Code Section 2-331, et. seq., as amended. Enforcement may also be by suit for declaratory, injunctive or other appropriate relief in a court of competent jurisdiction. Section 5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Holzberg, who moved its adoption on first reading. The motion was seconded by Commissioner Cohen, and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger yes Commissioner Jay R. Beskin yes Commissioner Ken Cohen yes Commissioner Harry Holzberg yes Commissioner Patricia Rogers-Libert yes Vice Mayor Jeffrey M. Perlow yes Mayor Arthur I. Snyder yes The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. The motion was seconded by Commissioner upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder and PASSED AND ADOPTED on first reading this 1st day of August, 2000. 4 Ordinance No. 2000-__ Page 5 PASSED AND ADOPTED on second reading this 5th day of September, 2000. ATTEST: ARTHUR I. SNYDER, MAYOR TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ClTY ATTORNEY CITY OF AVENTURA OFFICE OF THE CITY COMMISSION MEMORANDUM TO: FROM: DATE: SUBJECT: Eric M Soroka, City Manager Jay R. Beskin, Commissioner August 31, 2000 Real Estate Businesses Window Signs September 5, 2000 Commission Meeting Agenda Item 11-A Please place the subject matter on the September 5, 2000 Commission Agenda for discussion and possible action. I have received several comments from Real Estate businesses regarding the restrictive nature of real estate listings on display in windows and the negative effect on business. JRB~ms TO: FROM: DATE: SUBJECT: CITY OF AVENTURA OFFICE OF THE CITY COMMISSION MEMORANDUM Eric M. Soroka, City Manager Vice Mayor Jeffrey M. Perlow August 31, 2000 Update - Hidden Bay September 5, 2000 Commission Meeting Agenda Item 11-B Please provide a report outlining the status of construction activities at Hidden Bay and place this matter on the September 5, 2000 Commission Agenda for discussion, JMP/tms TO: FROM: DATE: SUBJECT: CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM Eric M Soroka, C' ~..~r Brenda Kelley, Com~elopment Directl~L~,~ August 30, 2000 Hidden Bay Pursuant to your request for information regarding the status of construction activities at Hidden Bay, I offer the following information: · A temporary certificate of occupancy for Tower 1 was issued on March 17, 2000. All life safety requirements were met for Tower 1 of the building including fire department approval; elevator safety approval; electrical, mechanical, plumbing, structural approval for the tower and every unit in Tower 1. · The applicant is presently scheduled to appear in front of the Miami-Dade County Board of Rules and Appeals in September to request approval of extension of a temporary certificate of occupancy at Tower 1. These approvals are generally granted by the Board. · A temporary certificate of occupancy for Tower 2 -- floors 2 through 19 was issued on May 24, 2000; floors 20 through 25 was issued on June 15, 2000; floors 26 through 28 was issued on July 19, 2000; and floors 29 through 31 was issued on August 14, 2000. All life safety requirements were met for Tower 2 of the building including fire department approval; elevator safety approval; electrical, mechanical, plumbing, structural approval for the tower and every unit in Tower 2. Regular inspections are being performed by the trades (mechanical, plumbing and electrical) in Tower 3. Trade final inspections have been approved for individual units up to the 21st floor and the elevator lobbies have received rough trade inspections up to the 38th floor. They are still anticipating TCO in approximately September. During the heavy rains in April/May, shortly after TCO of Tower 1, some minor flooding occurred in the lobby of the building due to rainwater coming down an open pipe in a mechanical room on the roof of Tower 2. The situation was immediately rectified by the contractor and has not happened again. Valet parking is still being provided to ail residents since the parking garage has not yet been completed. Valet service will continue to be provided until a certificate of occupancy is issued. The recreational facility (clubhouse) is approximately 50% complete and inspections are regularly performed at this site. TCO is anticipated in approximately November. A final Certificate of Occupancy is issued upon completion of the total site as approved by the site plan, including, but not limited to, all driveways, parking structure(s), landscaping and signage, if included. These items are generally not considered life-safety items and temporary certificates of occupancy can be issued prior to completion of those items. Please feel free to contact me with any questions you may have. /rnemo/soroka 083000 hidden bay 2 AU$ 1 ¢0 M~ILIff~'~ Oi~V[~OPM £NT 18061 Biscayne Blvd. Aventur~ Fi. 33160 August 29, 2000 #403 Re: Applicant: SPOTMASTER CLEANERS Applicant Number 07-SV-00 Location of Subject Property: 18000 Biscayne Blvd. City Commission City of Aventura Commmunity Development Department 2999 NE 191 Street, Suite 500 Aventura, Florida 33180 I hereby object and vote against the above referenced applicant's request for the following: 1) A sign variance to allow a wall sign on the east elevation with an area of 174 square feet where 125 square feet is permitted. 2) A sign variance to allow a second wall box sign on the west elevation, where only one wall sign consisting of reverse or channel letters is permitted. Respectfully yours, SE:J::' n f 2000 COM~i ~;w~i ~, ,9~EL, :,&,fEN~T AUG 3 1 2000 COMNIURrTY ~V[~OPM~NT 18061 Biscayne Blvd. Aventur~ Fi. 33160 August 29, 2000 #403 Re: Applicant: SPOTMASTER CLEANERS Applicant Number 07-SV-00 Location of Subject Property: 18000 Biscayne Blvd. City Commission City of Aventura Commmunity Development Department 2999 NE 191 Street, Suite 500 Aventura, Florida 33180 I hereby object and vote against the above referenced applicant's request for the following: 1) A sign variance to allow a wall sign on the east elevation with an area of 174 square feet where 125 square feet is permitted. 2) A sign variance to allow a second wall box sign on the west elevation, where only one wall sign consisting of reverse or channel letters is permitted. Respectfully yours, Dolores Tankeloff/? l onald/. Book, P. A. PRO[[/SIOIIIIt AI/OCIAIIOll September5,2000 Mr. Eric Soroka City Manager City of Aventura 2999 Northeast 191 Street, 5th Floor Aventura, Florida 33180 Dear Mr. Soroka: As per our phone conversation, please accept this letter as a request to reschedule the Chef Allen's Restaurant Zoning hearing that is scheduled for this evening before the Aventura City Commission. Unfortunately, I have a scheduling conflict that requires my presence in Homestead. I have tried to resolve this conflict and have been unable to do so. It is my understanding thru this hearing will be rescheduled for Tuesday, October 3, 2000. I very much appreciate your continued assistance and cooperation regarding this matter. Sincere!y~ --~' Ronald L. Book RLB/jm Cc: Brenda Kelley SEP 0 5 2000 OFFICE OF THE CITY MANAGER (oncorde(enter z e999 I/orthen~t ~g~ Street, PH 6- Itventurn,[Ioridn33,80 Telephone (305) 935 I§§§ (dX(305) 935 9131 iol (asr (ollegettvenue, Suite IOn fnllnhnssee, [Iorid~ 3Z3Ol - ({150) nnq 21159 MIAMI DALLY BUSINESS REVIEW Published Dai~y except Baturday, Sunday and Legal Holidays Miami, Miami-Dada County, Florida. STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared Sookie Williams, who on oath says that she is the Vice President of Legal Advellising of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami- Dada County, Florida; that the attached copy of advertise- ment, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA ORDINANCES 9/5/00 ORD. AMENDING CHAPTER 30, ETC. in the ............ ~ ...................... Court, was published in said newspaper in the issues of Aug 4, 2000 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami- Dada County, Florida, and that the said newspaper has heretofore been continuously published in said Miami-Dada County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second claSS mall matter at the post office In Miami in said Miami-Dada Coun ride, for a period of one year next preceding the s tion of the attached copy of advertisement; and f er says that she has neither paid nor promised , , firm or corporation any discount, rebate, cora- l r refund for purpose of securing this advertise- .~ publication he said newspa ~, Sworn to and subscribed before me this August 2000 ..... day of ............................... , A.D ......... (SEAL) CITY OF AVENTURA PUBLIC NOTICE OF PROPOSED ORDINANCES NOTICE IS HEREBY GIVEN that on Tuesday~ the 5th day of Beptem- bet, 2000, at a meeting of the City Commission of the City of Aventura~ to be Held at 6:00 p.m. in the Commission Meeting Room at the Biscayne Medical Aris Building, 21110 Biscayne Boulevard, Suite 101, Aventura, Flodda, the City Commission will consider the adoption of the following Ordinances on second read ng, en ed AN ORDINANQI~ QF THE Q!IY_Q~E AV_ENIUBk FLO~II::~. AMENDING THE CITY CODE BY AMENDING CHAPTER 30, "ENVIRONMENT," BY CREATING ARTICLE VI, "PROPERTY MAINTENANCE,' PROVIDING FOR PROPERTY MAINTE- NANCE STANDARDS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSIOr~ IN THE CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE, AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING THE CITY CODE BY CREATING CHAPTER 48 "VEHICLES; USE OF RIGHT-OF-WAY; PARKING; AND OTH- ER REGULATIONS,' BY CREATING ARTICLE I "ABANDONED VEHICLES AND VESSELS;" ARTICLE II "USE OF RIGHT-OF- WAY; PARKING; AND OTHER REGULATIONS;" PROVIDING PROCEDURES FOR REMOVAL OF ABANDONED VEHICLES FOUND ON PUBLIC PROPERTY AND/OR PRIVATE PROPER- TY; PROVIDING REGULATIONS PROHIBITING COMMER- CIAL USE OF RIGHT-OF-WAY; PROVIDING REGULATIONS CONCERNING PARKING AND STORAGE OF CERTAIN VEHI- CLES AND BOATS; PROVIDING OTHER PARKING REGULA- TIONS; PROVIDING REGULATIONS CONCERNING REPAIR OF VEHICLES; PROVIDING FOR SEVERABILITY; PROVID- lNG FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; PROVIDING FOR EFFECTIVE DATE, AN ORDINANCE OF THE CiTY OF AVENTURA, FLORIDA, AMENDING CHAPTER 30 "ENVIRONMENT" OF THE CITY CODE BY AMENDING ARTICLE V "TERMITE DAMAGE PRE- VENTION" BY AMENDING SECTION 30-180 "TERMITES; DE- VELOPMENT OF LAND; ANNUAL INSPECTION;" TO CLARIFY AND CONFIRM APPLICABILITY TO ALL SINGLE FAMILY, DU- PLEXES, TOWNHOUSES, AND MULTI-FAMILY DWELLINGS, AND TO REQUIRE CERTAIN HOMEOWNERS ASSOCIA- TIONS TO NOTIFY INDIVIDUAL HOMEOWNERS OF HOME- OWNERS' RESPONSIBILITY FOR COMPLIANCE WITH AN- NUAL TERMITE INSPECTION REQUIREMENTS; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR SEVERA- BILITY; PROVIDING FOR PENALTY; PROVIDING FOR EF- FECTIVE DATE. The proposed Ordinances may be inspected by the public at the Office of the City Clerk, 2999 N.E. 191st Street, Suite 500, Aventura, Florida, In- terested parties may appear at the Public Hearing and be heard with re- spac( to the proposed Ordinances. Any person wishing to address the City Commission on any item at this Public Hearing is asked to register with the City Clerk pdor to that item being heard, In accordance with the Americans with Disabilities Act of 1990, all per- sons who are disabled and who need spacial accommodations to partici- pate in this proceeding because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two business days prior to such proce~linga. If a person decides to appeal any decision made by the City Commis- sion with respect to any matter considered at a meeting or headng, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Teresa M. Soroka, OMC City Clerk 8/4 00-4-70/78305M MIAMI DALLY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami-Dada County, FloridA. STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared Octelma v. Ferbeyre, who on oath says that she Is the Supervisor, Legal Notices of the Miami Daily Business Review f/Ida Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami, Dude County, Florida; that the attached copy of advertise- ment, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA PUBLIC HEARING 9/5/00 APPLICATION NO. 08-SV-00 XXXXX in the ............................................ Court, w ublis in s ' paper in the issues of Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami, Dada County, Florida, and that the said newspaper has heretofore been continuously published in said Miami-Dada County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mall matter at the post office in Miami in said Miami-Dude County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any parson fir or corpor ' discount, rebate, com- mission or d for t securing this advertise- ment for p lication ' paper. Octetma V. Ferbe~e Perso[~l~M~vl~,~ghf~. ¥ SFdk~---- ~...~.., .,~.~,, 3 ]NOTARY PUBLIC ~A ~ e, OF I~ORIDA ! MYCOMMIS$1ON EXP. ,IUNE 23,2004 CITY OF AVENTURA Date and Time of Public Hearing: Tuesday, September 5, 2600 6:00 p.m. Applicant Name: LaSalle U.S. Realty Income and Growth Fund Inc. (Aventura Corpo- rate Center) Applicant's Request: The applicant is requesting a vari- ance to parmit a monument sign on its Biscayne Boulevard frontage Application Number: Location Of Subject Property: Legal Description: 08-SV-00 20801-20803 Biscayne Boulevard Part Tract C, Biscayne Waterways - First Addition, as recorded in Plat Book 126, Page 18, Public Records of Miami,Dude County Rodda Size of Subject Property: Approximately 10.34 acres Plans are on file and may be examined dudng regular business hours in the City of Avenlura, Community Development Department, 2999 NE 191 Street Suite 500, Aventura. Florida 33180. Plans may be modified at or before the Public Hearing. The application may change during the hearing process The Public Hearing w~ll be held at Biscayne Medical Arts Building, 211~0 Biscayne Boulevard. Suite 101. Aventura Florida. 33180. Your comments may De maae ~n person at the hearing or filed in writing pnor [o the heanng date. Refer to appiicantJproperty on corresponaence ana same to City of Aventura. Community Development Department. 2999 NEt91 Street. Suite 500, Aventura. Florida. 33180. For further informa- tion. please call (305) 466-8940. n accordance wah the Amencarls with Disabilities Act of 1990. al Der- sons who are disabled and WhO neea soecm~ accommoaauons [o Dar[icl- pate in this 3roceeding oecause of that disability snou~a contact the Office of the City Clerk, 466-8901, not later than two business days prior to such proceedings. Ifa person decides to appeal any decm~on made Dy the City Comm~s- sion Wl[n rest)act [o any matter conslaered at a meehng or hearing, that oerson will need a record of the proceeamgs and. for such ouroose, may neea [o ensure Ina[ a verbatim record of the proceealngs is made, wn~cn record incluaes the testimony anc evidence upon WnlCn [ne aooeal is to be based. Teresa M, Soroka, CMC, City Clerk 8/22 00-3-38/83678M MIAMI DALLY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami-Dada County, Florida. STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared Octetma V. Ferbeyre, who on oath says that she IS the Supervisor, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami- Dada County, Florida; that the attached copy of advertise- ment, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA PUBLIC HEARING 9/5/00 APPLICATION NO. 07-SV-00 in the XX)fXX Court, w ublis in sa' w paper in the issues of Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami- Dade County, Florida, and that the said newspaper has heretofore been continuously published in said Miami-Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dada County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she neither paid nor promised any person fir corp discount, rebate, com- mission or ret d for securing this advertise- ment for pu ~cati spaper. CiTY OF AVENTURA Date and Time qf Public. Hearing: Tuesdayr-Seotemb~r ~ 2006 6:00 o.m Applicant Name: Applicant's Request: Application Number: Location Of Subject Property: Legal Description: SDotmaster Cleaners The app icent ~s requesting a van- ance to permit a wall sign on [ne east anQ west elevations of the building 07-SV-00 18000 Biscayne Boulevard Lot 8. Maule Federal Highway Indus- trial Sites as recorded in Plat BOOK 46. Page 55 Public Records of Mia- mi-Dade County Florida Size of Subject Property: Approximately 0.21 acres Plans are on file and may be examined during regular business hours in the City of Aventura. Community Development Department, 2999 NE 191 Street, Suite 500, Aven{ura, Florida, 33180. Plans may be modified at or before the Public Hearing. The application may change during the hearing process. The Public Hearing Will be held at BisEayne MedicalAds Building. 21110 Biscayne Boulevard, Suite 101, Aventura, Florida, 33180. Your comments may be made in person at the hea ring o~ f}~ed ~n Writing prior to the hearing date. Refer to appllcanVproperty on correspondence and ma same to City of Av&6tura, C6mmunity Development Departn~erd, 2999 · NE 191 Street, Suite 500,"Aventura, 'Florida, 33180, For fu~her informa- tion. please cell (805) 466-8940... Jn accordance with the Americans with Disabilities Act of 1990, all per- sons who are disabled and who need special accommodations to partici- pate in this proceeding because of that disability should contact the Office of {he City Clerk, 466-8901, not later than two business days prior to such proceedings. If a person decides to appeal any decision made by the City Commis- sion with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 8/22 Teresa M. Soroka, CMC, City Clerk 00-3-39/83679M MIAMI DALLY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami-Dada County, Florida. STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared Octelma V, Ferbeyre, who on oath says that she is the Supervisor, Legal Notices of the Miami Daily Business Review f/Ida Miami Review, a daily (except Saturday, Sunday and Lega~ Holidays) newspaper, published at Miami in Miami- Dade County, Florida; that the attached copy of advertise- ment, being a Legal Advertisement of Notice in the matter of CITY OF AVENTURA PUBLIC HEARING 9/5/00 APPLICATION NO. 09-SV-00 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami- Dada County, Florida, and that the said newspaper has heretofore been continuously published in said Miami-node County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami-Dada County, Florida, for a period of one year next preceding the first publication of the auached copy of advertisement; and affiant further says that she has neither paid nor promised 22 CITY OF AVENTURA Date and Time of Public Hearing: Tuesday, September 5. 2000 6:00 p.m. Applica~'t ~lame: Chef Allen's Restaurant Applicant's Request: The aediicant is requesting a van- ance [o Derms a wall sign on the south eno west e~eva[~ons of the building Application Number: Location Of Subject Property: Legal Description: O9-SV-00 19088 NE 29 Avenue Part Tract A. Regina Square Subdivi- sion. recorae(3 ir Plat Book 113. Page 27. Public Records of Miami- Dade Counly Flodda Size of Subject Property: Approximately 4.16 acres Prans are on file and may oe examinee (3unng regular business hours in the City of Aventura Community Development Department. 2999 NE 191 Street. Suite 500. Aventura F[odda. 33180. Plans may De modified at or before the Public Hearing. The application may c~ange dunng the hearing process. The Pdbgc H~ar ng ~11~ hela~ at Bisc~y~ ~dica/ Arts Bu,omg, 21110 Biscayne Boulevard. Suite 101, Aventura. Florida. 33180. Your comments may be made in person at the hearing of filed in writing prior [o the hearing date. Refer to applicant property on corr;esponeence eno ma same to City et Aventura, Community Development OeDanmen[. 2999 NE 191 Street, Suite 500. Aventura. Florida. 33180, For further informa- tion. please c~l11305) 466-8940. In accordance with the Amedcans w~m Disabilities Act of 1990, ali Der. sons who are disabled and who need soecial accommodations to 3amc~- pate in this proceeding because of that disae~my should contact the Office of the City Clerk. 466-8901 not later than two business days pnor m sucn proceeo~ngs. If a eerson.decides to appeal any decision made by the City Commis- sion Wlln respecl to any mm[er conslaere(3 a[ a meeting or nearing, ma1 oerson Will neea a record of the proceedings and. for such purpose, may neeo to ensure mat a vereatlm recorc of the prcceedings is made which recora li3ClUdeS t~e testimony and evidence upon wnlcn ina appeal ~s [o oe oasea Teresa M. Soroka. CMC. City Clerk 8/22 00-3-37/83677M