07-20-1999 CC Budget AgendaCRy Commission
Arthltr I. Snyder, Mayor
Arth~tr Berger
Jay R. Beskin
Ken Cohen
Uar~y ao~b~
Jeffrey M. Perlow
Pattlcia Rogers=Libe~t
City Maaager
Eric M. Soroka
Citg C/erS
Teresa M. Soroka, CMC/AAE
City A ttorn ~y
Weiss Serota Helfrnan
Pastorlza & Guedes
AGENDA
Budget Review
Commission Meeting
July 20, 1999 9 a.m~
Avexqtura Government Center
2999 NE 191a Street Suite 500
Aventura, Horida 33180
1. CALL TO ORDER/ROLL CALL
2. OVERVIEW AND REVIEW OF PROPOSED BUDGET
A. GENERAL FUND
· REVENUES
· GENERAL GOVERNMENT DEPARTMENTS
(CITY COMMISSION, OFFICE OF THE CITY
MANAGER, FINANCE SUPPORT SERVICES,
LEGAL, CITY CLERK)
· PUBLIC SAFETY DEPARTMENT
· COMMUNITY DEVELOPMENT DEPARTMENT
· COMMUNITY SERVICES DEPARTMENT
· NON-DEPARTMENTAL
· CAPITAL OUTLAY
B. MOTION TO ADOPT RESOLUTION TO ESTABLISH
TENTATIVE MILLAGE RATE
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, ESTABLISHING A
PROPOSED MILLAGE RATE FOR THE 1999/00 FISCAL
YEAR; PROVIDING FOR THE DATE, TIME AND PLACE
OF THE PUBLIC HEARING TO CONSIDER THE
PROPOSED MILLAGE RATE AND TENTATIVE BUDGET;
AND PROVIDING FOR AN EFFECTIVE DATE.
C. POLICE EDUCATION FUND
D. STREET MAINTENANCE FUND
E. POLICE CAPITAL OUTLAY IMPACT FEE FUND
F. PARK DEVELOPMENT FUND
G. DEBT SERVICE FUND
H. CAPITAL CONSTRUCTION FUND
I. STORMWATER UTILITY FUND
J. POLICE OFF-DUTY SERVICES FUND
ADJOURNMENT
This meeting is opea to the public. I~ accordance with the Americans with Disabilities Act of 1990, all parsons who are disabled and who need special
accommodations to participate in this meeting because of that disability should contact the Ofi~ce of the City Clerk, 305-466-8901, not late~ than two
days prior to such proceeaing
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission/~~
Eric M. Soroka, City er
July 14, 1999 I,
Resolution Establishing posed
Fiscal Year
Millage Rate for 1999/00
July 20, 1999 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission adopt a millage rate of 2.2270 for fiscal
year 1999/00. This rate includes no increase and adopts the same Unincorporated
Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal
year. This will generate $7,153,000 and will be the second lowest municipal tax rate in
the County.
BACKGROUND
Attached hereto is a Resolution which establishes the proposed millage rate for the
1999/00 fiscal year and public hearing date. State statutes require the City to establish
a tentative millage rate and the first public hearing date that will be transmitted to the
County Property Appraisal Department. The County Property Appraisal Department
issues a notice to all property owners in the City. The notice includes the proposed tax
rates and public hearing dates for all governmental agencies imposing ad valorem
taxes.
Should you have any questions, please feel free to contact me.
Attachment
EMS/aca
CC01054-99
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED
MILLAGE RATE FOR THE 1999/2000 FISCAL YEAR;
PROVIDING FOR THE DATE, TIME AND PLACE OF THE
PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE
RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth
the procedures that must be followed in establishing a millage rate and adopting an
annual budget; and
WHEREAS, the Metropolitan Dade County Property Appraisal Department has
certified the taxable value of property within the City of Aventura, as required by
Chapter 200, Section 200.065(1) and Chapter 193, Section 193.023, Florida Statutes;
and
WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of
Aventura is required to establish its proposed millage rate and the date, time and place
that the public hearing will be held to consider the proposed millage rate and tentative
budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The following is hereby established as the proposed millage rate for
the 1999/2000 fiscal year: 2.2270 per $1,000.00 of taxable assessed value.
Section 2. September 9, 1999 is hereby established as the date for a public
hearing on the tentative budget and proposed millage rate, to be held at 6:00 P.M., at
Resolution No. 99-__
Page 2
the Biscayne Medical Arts Building, 21110 Biscayne Boulevard, Suite 101, Aventura,
Florida.
Section 3. The City Clerk be, and is hereby authorized and directed to place all
necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth
in Millage (TRIM) Bill.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner ,
who moved its adoption. The motion was seconded by Commissioner
., and upon being put to a vote, the vote was as follows:
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Harry Holzberg
Commissioner Jeffrey M. Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
PASSED AND ADOPTED this 20th day of July, 1999.
ATTEST:
ARTHURI. SNYDER, MAYOR
TERESA M. SOROKA, CMC/AAE
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
ClTY ATTORNEY
SECTION I
1999
Miami-Dade
Attachment 1
CERTIFICATION OF TAXABLE VALUE
Year
County
To
City of Aventura
(1) Current Year Taxable Value of Real Property for Operating Purposes
(2) Current Year Taxable Value of Personal Property for Operating Purposes
(3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes
(4) Current Year Gross Taxable Value for Operating Purposss (1). (2) .~ (3)
(5) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5)
(7) Prior Year Final Gross Taxable Value
(From Prior Year Applicable Form DR-403 Series)
1
3,238,050,389
141,510~741
1,336,922
3,380,898,052
$. 210,378,482
$. 3,170,519,570
$ 3,074,428~867
I do hereby certify the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official
signature at [v'-iami-Dade Count7 , Florida, this the let day of July ,19
99.
TAXING AUTHORITY: If this portion of the form is not completed in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0-.
SECTION II
(8) Prior Year Operating Millage Levy $. per $1,000,
(9) Prior Year Ad Valorem Proceeds (7) x (8) $
(10) Current Year Rolled-Back Rate (9) + (6) $ per $1,000
(11) Current Year Proposed Operating Millage Rate $ per $1,000
(12) Check one (1) TYPE of Taxing Authority:
~ County ~ Municipality ~ Independent Dependent ~ Municipal Semic. ~ Multi-County
Special District ~ Special District Te.Xing Unit ' '
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Millage Levy for VOTED DEBT SERVICE $_ per $1,000
(15) Current Year OTHER VOTED MILLAGE $ per $1,000
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22) I
(16) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR-420)
(17) Total Prior Year Proceeds: (9) + (16) $
(18) The Current Year Aggregate Rolled-back Rate: (17) + (6) $ per $1,000
(19) Current Year Aggregate Rolled-back Taxes: (4) x (18) $
(20) Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal $.
Taxing Authority, all Dependent Districts, & MSTU's if any. Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) + (4) $. per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE o! Rolled-back Rate: %
[(Line 21 + Line 18) - 1.00] x 100
Date, Time and Place of the first Public Budget Hearing:. and telephone number:
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200,081, F.S. WITNESS my hand and official
signature at , Florida, this the day of_
., 19
Signature a~ld Title of Chief Adminisfratlve Officer
Zip P~nome Number
SEE INSTRUCTIONS ON REVERSE SIDE
SECTION I
1999
Miami-Dade
CERTIFICATION OF TAXABLE VALUE
Year
County To
tt tac~aeut 2
City of Aventura
(I) Current Year Taxable Value of Real Property for Operating Purposes
(2) Current Year Taxable Value of Personal Property for Operating Purposes
(3) Current Year Taxable Value of Centrally Assessed Property for Operating Purposes
(4) Current Year Gross Taxable Value for Operating Purposes (1) * (2) + (3)
(5) Current Year Net New Taxable Value (New Construction + Additions + Rehabilitative
Improvements Increasing Assessed Value By At Least 100% + Annexations - Deletions)
(6) Current Year Adjusted Taxable Value (4) - (5)
(7) Prior Year Final Gross Taxable Value
$ 3,238,050,389
$ 141~510,741
$ 1,336,922
$ 3,380,898,052
$ 210,378,482
$. 3,170,519,570
$ 3,074,428,867
(From Prior Year Applicable Form DR-403 Series)
I do hereby certity the values shown herein to be correct to the best of my knowledge and belief. Witness my hand and official
signature at Miami-Dade Count~' , Florida, this tho 1st day of July ,19 99.
TAXING AUTHORITY: If this portion of tho form is not-~o~mploted in FULL your Authority will be denied TRIM certification
and possibly lose its millage levy privilege for the tax year. If any line is inapplicable, enter N/A or -0-.
SECTION II
(8) Prior Year Operating Millage Levy $ 2
(9) Prior Year Ad Valorem Proceeds (7)x (8) $ 6,846,753
(10) Current Year Rolled-Back Rate (9) + (6) $_ 2. 1595 per $1,000
(11) Current Year Proposed Operating Millage Rate $_ 2. 2270 per $1,000
(12) Check one (1) TYPE of Taxing Authority:
~County L~Municipality ~lndependent. . ~ Dependent. . . ~Municipal Service ~ Multi-County
Specml D~strict Specml District TaXing Unit ' '
(13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED, PLEASE SEE REVERSE SIDE.
(14) Current Year Millage Levy for VOTED DEBT SERVICE $ -0-
per $1,000
(15) Current Year OTHER VOTED MILLAGE $ -0- per $1,000
DEPENDENT SPECIAL DISTRICTS SKIP lines (16) through (22)
(16) Enter Total Prior Year Ad Valorem Proceeds of ALL DEPENDENT Special Districts $ -0-
& MSTU's levying a millage. (The sum of Line (9) from each District's Form DR-420)
(17) Total Prior Year Proceeds: (9) + (16) $ 6,846,753
(18) Tho Current Year Aggregate Rolled-back Rate: (17) + (6) $. 2. 1595 per $1,000
(19) Current Year Aggregate Rolled-back Taxes: (4) x (18) $ 7 ~ 301 ~ 049
(20) Enter Total of all non-voted Ad Valorem Taxes proposed to be levied by the Principal $ 7 ~529,260
Taxing Authority, all Dependent Districts, & MSTU's if any, Line (11) x Line (4)
(21) Current Year Proposed Aggregate Millage Rate: (20) + (4) $ 2.2270
per $1,000
(22) Current Year Proposed Rate as a PERCENT CHANGE of Roiled-back Rate: 3.13
[(Line 21 + Line 18) - 1.00] x 100 %
Date, Time and Place of the first Public Budget Hearing: and telephone number: Thursday, September 9, t999,
6:00PM, Bisca~e Medical Arts Building, 21110 Biscayne Bi, id,Aventura,FL 33180 (305)466-8920.
I do hereby certify the millages and rates shown herein to be correct to the best of my knowledge and belief, FURTHER,
I certify that all millages comply with the provisions of Section 200.071 or 200.081, F.S. WITNESS my hand and official
signature at , Florida, this the day of
,19
City Manager
2999 N.E. 191 Street, S~ite 500
Aventura, FL 33180
2999 N.E. 191 Street,Suite 500, Aventura,FL
Harry M. Kilgore
33180
(305) 466-8920 (305) 466-8939
Zip Phone Numbe¢
SEE INSTRUCTIONS ON REVERSE SIDE
CITY OF AVENTURA
TO:
FROM:
DATE:
FINANCE SUPPORT SERVICES DEPARTMENT
Soroka, ~
Harry M I~llgore, [J/~port Services Director
July 15, 1999
SUBJECT: Certification of Taxable Value/Dates for Public Hearings
We received the Certification of Taxable Value from Miami Dade's Department of
Property Appraisal on Thursday, July 1st. A copy of the form is included as Attachment 1.
There we no surprises on the form. The Total Taxable Value of $3,380,898,052 is
substantially the same as the $3.380 billion estimate, which we received from the
Property Appraisal Department on June 1st. However, this form includes a breakdown of
the increase in taxable value into two segments. The first segment is the increase in
taxable value due to new construction of $210,378,482 (line 5 of the form). The second
segment is the portion of the total increase which is due to increases in taxable value on
existing property. This increase is computed as $96,090,703 by subtracting the
$3,074,428,867 shown on line 7 of the form from the $3,170,519,570 shown on line 6 of
the form.
The differentiation between the increase due to net new taxable value (new construction)
and the increase due to changes in taxable value of existing property is important
because the latter determines the computation of the "rolled back tax rate". Section
200.065 (1), Florida Statutes, defines the "rolled back rate" as that millage rate "which,
exclusive of new construction, additions to structures, deletions, increases in the value of
imprevements that have undergone a substantial rehabilitation.., will provide the same ad
valorem tax revenue.., as was levied during the previous year". In simpler terms, the
rolled back rate is the tax rate necessary to generate exactly the same dollar amount of
tax levy as the previous years levy had their been no growth or new construction in the
City.
The rolled back rate for Aventura for 1999 (the 1999/2000 fiscal year) is 2.1595 as shown
on lines 10 and 18 of Attachment 2. This is important because if we levy any rate above
the 2.1595 rolled back rate, we will be required to place a quarter page ad in the Herald
before the second public hearing on the budget and tax rate in September which is titled
"NOTICE OF PROPOSED TAX INCREASE". We will also be required to include the
statement that the proposed rete exceeds the rolled back rate by 3.13% in the ordinance
adopting the millage rate which will be read at the two public hearings in September.
Page (2)
Memo to City Manager
Certification of Taxable Value
I spoke to the Property Appraisal Department today and they advised me that the County
Commission's public hearings are scheduled for September 7th and 16th and the School
Boards hearings are scheduled for July 26th and September 8th. Since our meetings
cannot conflict with these meeting dates, the September 2nd and 16th dates shown in our
budget documents must be changed. In addition, Labor Day is on September 6th, and
the Jewish holidays are September 11th and 20th. The timeframe for the public hearings
are established by State law and are somewhat complicated. However, the most logical
dates are Thursday, September 9th and Thursday, September 23rd.
Although we can legally hold hearings on later dates (the first public hearing could be
held as late as September 17th, and the second up until October 8th), I would not
recommend that we extend the process further than September 23rd. This will allow for a
smooth transition from the 1998/99 to 1999/2000 fiscal years.
The information contained in the preceding paragraphs are based on my review of the
"Manual of Instructions for TRIM Compliance" published by the Division of Ad Valorem
Tax of the Florida Department of Revenue. Please feel free to call or stop by my office to
discuss this matter.
HMK/mn
FSS351-99
CITY COMMISSION
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogers-Libert
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Harry Hoizberg
Commissioner Jeffrey M. Perlow
CITY MANAOER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Hettman Pastoriza & Guedes, P.A., City Attorney
Harry M. KIIgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, CMCIAAE, City Clerk
Thomas Ribel, Police Chief
Brenda Kelley, Contrnunity Development
Organization Chart
CITY OF AVENTURA
I
Legal Services
Administ~ ation
Budget F reparation
Custome ' Service
Capital P 'ojects
Minutes
Records Retention
Clerical Support
Department
Police
Patrol
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Community 1
Development [
Department
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Finance/Support
Se.icee
Department
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community
Services
Department
Community Facilities
Parks/Beautification
ROW/Median Maint.
Public Works
Mass Transit
Special Events
Recreation/Cultural
BUDGET IN BRIEF
1999100 BUDGET
This document has been prepared by the City of Aventura to provide important information to the public
The City of Aventura has responded positively to incorporation. Our economic base has grown
dramatically in the past four years. The quality of life for our citizens, businesses and visitors
has improved with the creation of our own police force, new and expanded parks and
recreation opportunities and citywide beautification projects second to none. As we approach
the new millennium this budget continues to build upon the solid foundation created in the
past to provide quality municipal services that our residents deserve and expect to fulfill the
dream of creating this great City.
For the fifth year, no property tax increase. Adopts 1995 County UMSA millage rate of
2.2270.
Added Crime Prevention Officer, Crime Analyst, Dispatcher, Record Supervisor and
Administrative Assistant to address growing needs of the Police Department and enhance
services provided to the community. A total of 88 positions are included. Of that number,
61 are sworn officers.
Includes funding to continue the Citywide shuttle bus public transportation service without
imposing a fare.
Provides for $12,482,757 worth of capital improvements and $4,849,581 ClP reserve. The
City's infrastructure needs are addressed through a broad mix of Capital Improvement
projects, which will enhance the City's quality of life, and the attractiveness of the City.
Added Security Guard, Maintenance Worker I and Maintenance Worker I P/T positions to
meet the operational needs of the new Government Center scheduled to open in August
2OO0.
Continues contracting most maintenance functions, engineering and inspection services to
the private sector.
Funding in the amount of $401,000 has been budgeted for improvements to Waterways
Park and Founders Park.
Budget In Brief I
Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
Includes $1,610,000 for beautification and community enhancement projects including
landscaping, lighting improvements, road improvements, bus benches/shelters and to
address safety concerns.
Funds are provided to acquire an additional 2 acre site south of the Huber Tract on the
intracoastal for the proposed cultural center and/or open space recreational purposes.
Provides funding for increased costs associated with maintaining newly landscaped areas
and acquired roadways.
Funds police equipment needs from laptop computers to new police vehicles in the amount
of $273,000.
Utilizes grants, FDOT contributions and police impact fees to fund $1,488,000 of the
budget.
The following represents the pre-established priorities and goals that provided a framework for the
preparation of the 1999/00 Budget Plan. In many areas the budget contains resources to address
and accomplish the pre-established priorities and goals.
· Expand Police Department services in order to address community policing
activities and service demand requirements.
· Continue Citywide Shuttle Bus Service and expand ridership.
· Provide funding to maintain newly landscaped areas and roadways acquired
from private owners at a high standard.
· Finalize construction and occupy the Government Center/Police Station facility.
· Continue to implement and support the computer information management
systems to utilize the latest technology.
· Implement and fund the third year of the City's 5 Year Capital Improvement
Program.
· Continue projects associated with the Citywide Beautification Program.
· Continue to expand recreational and cultural opportunities for all age groups.
· Continue to explore alternatives to address the traffic congestion problems.
Budgetrin Brief 2
The residents of the City deserve quality municipal services provided in a productive and
efficient manner at the lowest possible cost. They also deserve planning and proper
justification when a budget is proposed. I believe the budget contained within does all of this.
In its short history, the City government has gained a reputation for providing quality services
in a professional manner while emphasizing a customer service focus. By privatizing and
outsourcing many services the City has stabilized costs and emulated a business like
approach. The implementation of the third year of the City's Capital Improvement Program will
continue the commitment by the community toward the achievement and maintenance of a
desirable high quality of life. Special emphasis was placed on expanding police services to
the community, opening the Government Center and maintaining newly landscaped areas and
roadways acquired from private owners/condominiums at a high standard. The budget
emphasizes a professional and conservative fiscal approach. A great deal of progress has
been made to accomplish the goals of incorporation and to improve the quality of life for our
residents.
The total proposed budget for 1999/00 is $30,386,485. This is a 16.4% decrease compared to
the prior year. This is primarily due to the completion of non-reoccurring capital projects.
Operating expenditures total $11,696,702. Capital Outlay expenditures total $17,331,338 and
Debt Service expenditures are $1,358,445. Individual fund budget amounts are as follows:
FUND PROPOSED AMOUNT % OF BUDGET
General
Police Education
Street Maintenance
Police Impact Fee
Park Development
Debt Service
Capital Construction
Stormwater Utility
Police Offduty Services
$19,055,350 62.7%
4,146 .1%
402,500 1.3%
156,574 .5%
1,025,000 3.4%
1,358,445 4.5%
7,000,000 23.0%
1,001,470 3.3%
383,000 1.2%
Expenditures by category are as follows:
Category Summary
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS~,
PROPOSED AMOUNT % OF BUDGET
$7,159,911 23.6%
2,350,500 7.7%
1,754,930 5.8%
268,615 0.9%
162,746 0.5%
. , ~7.,331,338 ' 57.0%
1,358,445 4.5%
3
Budget In Brief
I I I
Fund Summary By Percentage
General 62;7%
Stree~ Maintenance 1.3%
Police Edu~ction 0.1%
Police impact Fee 0.5%
Park Development 3,4%
Debt Service 4.5%
Police Offduty Service 1.2%
Stormw-ater Utility 3.3%
CapEal Construction 23.0%
The following chart shows a comparison of the departments' budgets for the past two years.
Total costs decreased by 16.4%.
Departmental Budget Comparison
Increase
1998/99 1998/99 (Decrease) %Chan~e
City Commission $ 74,749 $ 74,771 $ 22 0.0%
Office of the City Manager 440,021 459,142 19,121 4.3%
Finance Support Services 606,076 658,565 52,488 8.7%
Legal 205,000 205,000 0 0.0%
City Clerk 162,776 189,290 26,514 16.3%
Public Safety 5,462,936 5,945,830 482,894 8.8%
Community Development 1,363,415 1,311,354 (52,061) (3.8%)
Community Services 1,765,235 2,250,750 485,515 27.5%
Non-Departmental 557,582 602,000 44,418 8.0%
Subtotals 10,637,790 11,696,702 1,058,911 10.0%
Capital Outlay 21,538,615 12,981,757 (8,556,858) (39.7%)
Transfer to Funds 1,150,000 0 (1,150,000) (100%)
ClP Reserve 2,730,564 4,349,581 1,819,017 59.3%
Debt Service 1,460,000 1,358,445 (101,555) (7.0%)
Totals $36,366,969 $30,386,485 $(5,980,485) (16.4%)
The total number of employees is 138, compared to the figure of 129 budgeted in the 1998/99
fiscal year. A total of 9 new employees were added. The per capita number of employees is
significantly lower than adjacent municipalities. This is due to the City's emphasis on
privatizing major functions of City services for greater productivity. Position additions are as
follows:
· Public Safety Department - Added Crime Prevention Officer, Crime Analyst, Dispatcher
(which are partially funded from a $50,000 Federal grant), Record Supervisor and
Administrative Assistant to address growing needs of the Police Department and enhance
services provided to the community. A total of 88 positions are included. Of that number,
61 are sworn officers. The department provides a full range of services including criminal
investigations, preventive patrol, bike patrol, crime prevention, traffic enforcement and
dispatch functions.
Budget In BHef 4
Community Services Department - Added Security Guard, Maintenance Worker I and
Maintenance Worker I P/'r positions to meet the operational needs of the new Government
Center scheduled to open in August 1999. A Park Attendant position was added to meet
the operating and service demands at Founders Park.
The budget includes funds to expand City provided services as follows:
Security and Safety of Residents - Po/ice Services - Added Crime Prevention Officer,
Crime Analyst, Dispatcher, Record Supervisor and Administrative Assistant to address
growing needs of the Police Department and enhance services provided to the community.
Additional cost -$170,000.
· Maintain Newly Landscaped Areas and Roadways Acquired from Private
Owners/Condominiums at a High Standard. Additional cost - $480,000.
Open and Operate New Government Center - Funds have been included to address
personnel and operating costs for a 3 month period. Additional cost - $75,000.
This budget marks the third year of the implementation of the City's five year Capital
Improvement Program. The CIP defines a long term plan of proposed capital expenditures to
address infrastructure needs long neglected by the County and the maintenance of a
desirable high quality of life. Major emphasis was placed on beautification and landscape
projects, road and safety improvements, and the purchase of additional park open/space
property. A total of $8,896,891, including a $4,596,708 reserve, has been budgeted in the
General Fund for Capital Outlay.
Major capital outlay items, which are included in the General fund,
· Beautification Projects
· Park/Open Space Land Purchase
· Government Center
· Street Lighting Improvements
· Founders Park Enhancements
· Waterways Lighting Improvements
· Equipment
· Computer equipment
· Bus Shelters/Bench Replacement
· Walkways/Sidewalks
$1,150,000
1,000,000
98O,O0O
300,000
231,000
170,000
158,983
150,200
130,000
30,000
are as follows:
Budget ie Brief 5
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
Increase
1998~99 1999~00 (Decrease) %Chan,qe
GENERAL GOVERNMENT
City Commission $ 74,749
Office of the City Manager 440,021
Finance Support Services 606,076
Legal 205,000
City Clerk 162,776
Total Gen. Gov't $1,488,622
$ 74,771
459,142
658,565
205,000
189,290
$1,586,768
$ ~22)
19,121
52,488
0
26,514
$98,145
0.0%
4.3%
8.7%
0.0%
16.3%
6.6%
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$5,101,670
1,363,415
$6,465,085
$5,558,684
1,311,354
$6,870,038
457,014
(52,061)
404,953
9.0%
(3.8%)
6.3%
COMMUNITY SERVICES
Total Community Services $1,765,235
$2,250,750
485,515
27.5%
OTHER NON-DEPARTMENTAL
Non-Departmental $557,582 $602,000 44,418 8.0%
Transfer to Funds 205,000 1,358,445 1,153,445 562.7%
Capital Outlay 10,404,053 8,896,891 (1,507,162) (14.5%)
Total other Non-Dept. $11,166,635 $10,857,336 ($309,299) (2.8%)
TOTAL
$20,885,577 $21,564,892 ($679,314)
3.3%
Budget In Brief 6
Where Your Tax Dollars Go
City of Aventura 9.6%
School Board 43.8%
So. Florida Water Man. 2.6%
Inland Navigation Dist
Everglades Project 0.4%
Miami-Dade 43.4%
2.5'
2-
1.5-
1'
0.5-
O-
Tax Rate Comparison
13 Aventura Tax Rate
· UMSA County
1995/96 1997/98 1999/00
Budget In Brief
Budget In Brief
CITY OF AVENTURA
~ of Exce
Proposed
Operating and Capital Budget
Fiscal Year 1999/00
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1999/00
CITY OF AVENTURA
CITY COMMISSION
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogers-Libert
Commissioner Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Harry Holzberg
Commissioner Jeffrey M. Perlow
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedee, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Brenda Kelley, Community Development
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1999~00
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message
Organization Chart, Adopting Ordinance
SUMMARY OF ALL FUNDS
GENERAL FUND
Summary
Revenue Estimates
Expenditures:
City Commission
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
POLICE EDUCATION FUND
STREET MAINTENANCE FUND
POLICE CAPITAL OUTLAY IMPACT FEE FUND
PARK DEVELOPMENT FUND
DEBT SERVICE FUND
CAPITAL CONSTRUCTION FUND
STORMWA TER UTILITY FUND
POLICE OFFDUTY SERVICES FUND
APPENDIX
PAGE NO.
4
7
14
17
23
3O
34
39
49
55
63
66
71
73
76
79
82
86
89
94
96
CITY OF AVENTURA
GOVERNMENT CENTER
2999 N.E. 191 ST STREET
SUITE SOO
AVENTURA~ FLORIDA 33180
OFFICE OF THE CITY MANAGER
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 1999/00 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Operating and Capital Budget for all funds for the fiscal year
beginning October 1, 1999, for your review and consideration. The City was incorporated in
November of 1995. This budget document represents the fourth full fiscal year of the City.
This document also represents the single most important report presented to the City
Commission. It is primarily intended to establish an action, operation, and financial plan for
the delivery of City services. This budget continues to build upon the solid foundation
created in the past to provide quality municipal services that our residents deserve and
expect to fulfill the dream of creating this great City. Importantly, it also serves as an aid to
the residents in providing a better understanding of the City's operating and fiscal
programs. This government promotes and supports a high quality of life for its citizens,
businesses and visitors.
Bud;let Format
A single budget document, which includes all City Funds and service programs, has been
prepared to provide a comprehensive overview of all City services and financial framework
for the understanding of the public.
The following sections are contained within the budget document:
2.
3.
4.
5.
6.
7.
Summary of all Budgeted Funds
General Fund
Police Education Fund
Street Maintenance Fund
Police Capital Outlay Impact Fee Fund
Park Development Fund
Debt Service Fund
PHONE: 305-466-89 10 · FAX: 305-466-B919
8. Capital Construction Fund
9. Stormwater Utility Fund
10. Police Offduty Services Fund
The budget is a performance based plan that links goals and objectives with the
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. The budget document contains
performance/workload indicators to facilitate this process. Every effort was made to
provide a budget document that can be fully reviewed and justified to the City
Commission and residents. The preparation of the budget document marks a continued
commitment to a planned and professional process of developing a budget that will
address both current and future issues facing the City, providing adequate service
levels and the necessary justification to support all expenditure requests.
1999100 Budget Priorities/Goals
The following represents the pre-established priorities and goals that provided a framework
for the preparation of the 1999/00 Budget Plan. In many areas the budget contains
resources to address and accomplish the pre-established priorities and goals.
· Expand Police Department services in order to address community policing
activities and service demand requirements.
· Continue Citywide Shuffle Bus Service and expand ridership.
· Provide funding to maintain newly landscaped areas and roadways acquired
from private owners at a high standard.
Finalize construction and occupy the Government Center/Police Station facility.
· Continue to implement and support the computer information management
systems to utilize the latest technology.
· Implement and fund the third year of the City's 5 Year Capital Improvement
Program.
· Continue projects associated with the Citywide Beautification Program.
· Continue to expand recreational and cultural opportunities for all age groups.
· Continue to explore alternatives to address the traffic congestion problems.
Action Plan
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve planning and
proper justification when a budget is proposed. I believe the budget contained within
does all of this. In its short history, the City government has gained a reputation for
providing quality services in a professional manner while emphasizing a customer
service focus. By privatizing and outsourcing many services the City has stabilized
costs and emulated a business like approach. The implementation of the third year of
the City's Capital Improvement Program will continue the commitment by the community
toward the achievement and maintenance of a desirable high quality of life. Special
emphasis was placed on expanding police services to the community, opening the
Government Center and maintaining newly landscaped areas and roadways acquired
from private owners/condominiums at a high standard. The budget emphasizes a
professional and conservative fiscal approach. A great deal of progress has been made
to accomplish the goals of incorporation and to improve the quality of life for our
residents.
Summary of All Bud.qetary Funds
The total proposed budget for 1999/00, including all funds, capital outlay and debt
service, is $30,386,485. This is a 16.4% decrease compared to the prior year. This is
primarily due to the completion of non-reoccurring capital projects. Operating
expenditures total $11,696,702. Capital Outlay expenditures total $17,331,338 and
Debt Service expenditures are $1,358,445.
Fund Summary By Amount
20
5
Individual fund budget amounts are as follows:
FUND
General
Police Education
Street Maintenance
Police Impact Fee
Park Development
Debt Service
Capital Construction
Stormwater Utility
Police Offduty Services
PROPOSED AMOUNT
$19,055,350
4,146
402,500
156,574
1,025,000
1,358,445
7,000,000
1,001,470
383,000
% OF BUDGET
62.7%
.1%
1.3%
.5%
3.4%
4.5%
23.0%
3.3%
1.2%
III
Fund Summary By Percentage
General 62.7%
Stre~ Maintenance 1.3%
Police Eduaction 0.1%
police Impact Fee 0,5%
Park Development 3.4%
Debt Service 4.5%
Capital Construction 23.0%
Expenditures by category are as follows:
Cateqory Summary
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS
PROPOSED AMOUNT
$7,159,911
2,350,500
1,754,930
268,615
162,746
17,331,338
1,358,445
$ 30,386,485
Police Offduty Service 1.2%
Stormwater Utility 3.3%
% OFBUDGET
23.6%
7.7%
5.8%
0.9%
0.5%
57.0%
4.5%
100.0%
Category Summary By Percentage
Other Oper. E.~enses 0.5%
Commodities 0.9%
Other Charges & Serv. 5.8%
Contractual Services 7.7%
Capital Outlay 57.0%
23.6%
Debt Services 4.5%
IV
The following chart shows a comparison of the department's budgets for the past two
years. Total costs decreased by 16.4%.
Departmental Budrlet Comparison
1998/99 1999/00 (Decrease)
% ChanRe
City Commission $ 74,749
Office of the City Manager 440,021
Finance Support Services 606,076
Legal 205,000
City Clerk 162,776
Public Safety 5,462,936
Community Development 1,363,415
Community Services 1,765,235
Non-Departmental 557,582
Subtotals
$ 74,771 $ 22 0.0%
459,142 19,121 4.3%
658,565 52,488 8.7%
205,000 0 0.0%
189,290 26,514 16.3%
5,945,830 482,894 8.8%
1,311,354 (52,061) (3.8%)
2,250,750 485,515 27.5%
602,000 44,418 8.0%
10,637,790 11,696,702 1,058,911 10.0%
Capital Outlay 21,538,615 12,981,757 (8,556,858) (39.7%)
Transfer to Funds 1,150,000 0 (1,150,000) (100%)
CIP Reserve 2,730,564 4,349,581 1,819,017 59.3%
Debt Service 1,460,000 1,358,445 (101,555) (7.0%)
Totals $36,366,969 $30,386,485 $(5,980,485) (16.4)
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions.
Revenues
The revenues, available for allocation in the 1999/00 Fiscal Year General Fund Budget,
including inter-fund transfers, are anticipated to be $21,564,892. This is an increase of
$679,314 or 3.3% compared to last year. The increase is primarily associated with
additional revenue realized from an expanding tax base generated by residential and
commercial growth.
Locally Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and again adopts the same Unincorporated Municipal Services Area (UMSA)
rate as adopted by the County for the 1995/96 fiscal year. This represents the fifth year
without an increase. The ad valorem millage levy for fiscal year 1999/00, will be
2.2270. This will generate $7,153,000 and will be the second lowest municipal tax rate
in the County. The City experienced a 13.6% increase in the taxable assessed property
values. This can be attributed to a strong local economy and continued growth in the
commercial and residential tax base. The budget includes $1,640,000 from FPL
franchise fees based on the Interlocal Agreement with the County. Anticipated
franchise fees and utility taxes make up the remainder of this category and are based
on growth in the number of residential and commercial establishments located in the
c ty.
V
Licenses and Permits - The amounts for this revenue category are projected to be
$1,386,000. City Occupational Licenses and building permits are the major sources of
revenue. The amount is anticipated to be $60,000 less than last year due to a projected
decrease in building permit activity.
Inter,qovernmental Revenues - Total revenues for this category are projected to
decrease by $272,500 compared to the amount budgeted for 1998/99. The 15%
decrease is related to anticipated reductions associated with the amount to be
reimbursed from the Florida Department of Transportation to partially fund
beautification projects on Biscayne Boulevard.
Char,qes For Services - Revenues relating to charges for services are anticipated to be
$141,600 less than the prior year's budget. This is primarily due to the elimination of
revenues associated with the Interim Service Fee, which the courts have found to be
unconstitutional.
Fines and Forfeitures - Total revenues projected for 1999/00 are $120,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $350,000 lower
than the amount budgeted for the prior fiscal year due to non reoccurring one time
payments in developer contributions for beautification projects received last fiscal year.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 1998/99 budget. This amount is anticipated to be $3,760,000.
Non-Revenues - This represents transfers from the Street Maintenance Fund and
Stormwater Utility Fund to the General Fund.
Revenues by Source
Licenses & Permits 6.4%
Charges for Services 1.2%
Fines &
Misc.
Utility Tax 18.3%
Franchise Fees 9.2%
Fund Balance
Tranters 5.3%
Intergovernmental Revenues 7.0%
Ad Valorem Taxes 33.2%
VI
Expenditures
The estimated 1999/00 General Fund expenditures contained within this budget total
$21,564,892 and are balanced with the projected revenues. Total expenditures are
$679,314 or 3.3% more than the 1998/99 fiscal year amount. The operating
expenditures have increased by $1,033,031 or 10.1% compared to the prior year.
CATEGORY SUMMARY
CATEGORY 1998/99
Increase %
1999/00 (Decrease) Change
$6,250,852 $6,776,911 $526,058 8.4%
2,035,520 2,350,500 314,980 15.5%
1,591,947 1,754,930 162,983 10.2%
233,315 268,615 35,300 15.1%
164,890 158,600 (6,290) (3.8%)
$11,309,556 1,033,0310 10.1%
Personal Services
Contractual Services
Other Charges & Svcs.
Commodities
Other Operating Expenses
Total Operating Expenditures $10,276,524
Capital Outlay
Transfer to Funds
Total Expenditures
10,404,053 8,896,891 (1,507,162) (14.5%)
205,000 1,358,4450 1,153,445) 562.7%
$20,885,577 $21,564,892 $679,314 3.3%
Personal Services
Personal Services expenditures for all employees have been budgeted to reflect a 3%
cost of living adjustment and a performance/bonus amount that averages 3% per
employee. The performance/bonus program is based on a formal evaluation of each
employee and rewards accomplishments and performance rather than tenure. The
salary increases for police officers will be subject to a Collective Bargaining Agreement
for the first time, which is currently being negotiated. The total number of employees is
138, compared to the figure of 129 budgeted in the 1998/99 fiscal year. A total of 9 new
employees were added. The per capita number of employees is significantly lower than
adjacent municipalities. This is due to the City's emphasis on privatizing major
functions of City services for greater productivity.
Position additions are as follows:
· Public Safety Department - Added Crime Prevention Officer, Crime Analyst,
Dispatcher (which are partially funded from a $50,000 Federal grant), Record
Supervisor and Administrative Assistant to address growing needs of the Police
Department and enhance services provided to the community. A total of 88
positions are included. Of that number, 61 are sworn officers. The department
provides a full range of services including criminal investigations, preventive patrol,
bike patrol, crime prevention, traffic enforcement and dispatch functions.
· Community Services Department - Added Security Guard, Maintenance Worker I
and Maintenance Worker I P/T positions to meet the operational needs of the new
Government Center scheduled to open in August 1999. A Park Attendant position
was added to meet the operating and service demands at Founders Park.
VII
Operatin~l Exl)enses
The expenditures for contractual services are budgeted at $2,350,500 or 10.9% of the
General Fund budget. This is $314,980 more than the prior year. This can be attributed
to the increased costs associated with maintaining newly landscaped areas and
roadways acquired from private owners at a higher standard. Expenditures for other
charges and services are budgeted at $1,754,930, which represents 8.4% of the total
budget. This category increased by $162,983. This can be attributed to costs
associated with the opening of new Government Center, imaging and the retention of
building plans records. Expenditures for commodities are budgeted at $268,615, which
represents 1.3% of the total budget. Total costs associated with other operating
expenses are budgeted at $158,600, which represents .7% of the total budget.
Capital Outlay
This budget marks the third year of the implementation of the City's five year Capital
Improvement Program. The ClP defines a long term plan of proposed capital
expenditures to address infrastructure needs long neglected by the County and the
maintenance of a desirable high quality of life. Major emphasis was placed on
beautification and landscape projects, road and safety improvements, and the purchase
of additional park open/space property. A total of $8,898,891, including a $4,596,708
reserve, has been budgeted in the General Fund for Capital Outlay.
Major capital
outlay items, which are included in the General fund,
· Beautification Projects
· Park/Open Space Land Purchase
· Government Center
· Street Lighting Improvements
· Founders Park Enhancements
· Waterways Lighting Improvements
· Equipment
· Computer equipment
· Bus Shelters/Bench Replacement
· Walkways/Sidewalks
$1,150,000
1,000,000
980,000
300,000
231,000
170,000
158,983
150,200
130,000
30,000
are as follows:
Expansion of Services
The budget includes funds to expand City provided services as follows:
· Security and Safety of Residents - Police Services - Added Crime Prevention
Officer, Crime Analyst, Dispatcher, Record Supervisor and Administrative Assistant
to address growing needs of the Police Department and enhance services provided
to the community. Additional cost -$170,000
· Maintain Newly Landscaped Areas and Roadways Acquired from Private
Owners/Condominiums at a High Standard. Additional cost - $480,000.
Open and Operate New Government Center - Funds have been included to
address personnel and operating costs for a 3 month period. Additional cost -
$75,000.
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
Increase
1998/99 1999/00 (Decrease)
%Chanqe
GENERAL GOVERNMENT
City Commission $ 74,749
Office of the City Manager 440,021
Finance Support Services 606,076
Legal 205,000
City Clerk 162,776
Total Gen. Gov't $1,488,622
$ 74,771
459,142
658,565
205,000
189,290
$1,586,768
$ (22)
19,121
52,488
0
26,514
$98,145
0.0%
4.3%
8.7%
0.0%
16.3%
6.6%
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$5,101,670
1,363,415
$6,465,085
COMMUNITY SERVICES
Total Community Services $1,765,235
OTHER NON-DEPARTMENTAL
Non-Departmental
Transfer to Funds
Capital Outlay
Total other Non-Dept.
TOTAL
$557,582
205,000
10,404,053
$11,166,635
$20,885,577
$5,558,684
1,311,354
$6,870,038
$2,250,750
$602,000
1,358,445
8,896,891
$1 O, 857,336
$21,564,892
457,014
(52,061)
404,953
485,515
44,418
1,153,445
(1,507,162)
($309,299)
($679,314)
9.0%
(3.8%)
6.3%
27.5%
8.0%
562.7%
(14.5%)
(2.8%)
3.3%
Police 25.8%
Community Services
[×
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by state statute,
must be used to further the education of the City's Police Officers.
A total of $4,146 is anticipated in revenue for 1999/00. The amount budgeted for
expenditures will be used for various state-approved training programs throughout the
year.
Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which,
by state statute, are designated for street maintenance and construction costs.
Expenditures will be accounted for in the General Fund by designating specific
expenditure accounts in the Community Services Department associated with street
maintenance, road-right-of way maintenance activities and the Capital Improvement
Program. Transfers to the General Fund will be made once a month to reimburse the
fund for actual expenditures made from the designated expenditure accounts.
Revenues are projected to be $402,000 for 1999/00. This includes restricted State
Revenue Sharing funds and gas tax proceeds. This represents an increase of $30,000
when compared to 1998/99.
Police Capital Outlay Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding
source to assist the City in providing police services required by the growth in the City.
The proposed Police Capital Outlay Impact Fee Fund for 1999/00 is $156,574. Major
capital outlay items include equipment purchases for the Police Department required by
growth.
Park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and grant funds restricted by Ordinance for Park
capital improvement projects. The proposed Park Development Fund for 1999/00 is
$1,025,000. This amount will assist in funding of the acquisition of 2 acres south of the
Huber Tract for open space recreational purposes or a cultural center.
Debt Service Fund
This fund was established to account for revenues transferred from the General Fund
and debt service payment expenditures associated with the long term financing for the
purchase of properties to be utilized for public parks, and the permanent Government
Center and Police Station and the construction of the Government Center and Police
Station. The proposed budget for 1999~00 is $1,358,445.
Capital Construction Fund
This fund was established to account for loan proceeds and expenditures associated
with the 1999 Loan Program to construct the Government Center and Police Station.
The proposed budget for 1999/00 is $7,000,000 to complete the construction started in
the 1998/99 fiscal year.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the construction and maintenance of the City's stormwater drainage system.
Maintenance expenditures will be accounted for in the General Fund by designating
specific expenditure accounts in the Community Services Department. Transfers to the
General Fund will be made to reimburse the fund for actual expenditures made from the
designated expenditure accounts and repay funds loaned to this fund in prior fiscal
years. This amounts to $748,597. Capital improvements to the drainage system will be
funded directly from the Stormwater Utility Fund in the amount of $25,000. A reserve
account to assist in funding future projects was established in the amount of $253,873.
Revenues are projected to be $1,001470 for 1999/00. It is recommended that the
current rate of $2.50/ERU be maintained.
Police Offduty Services Fund
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for
1999100 is anticipated to be $383,000.
Summary
I am pleased to submit the detailed budget contained herein for Fiscal Year 1999/00.
The budget reaffirms the City Commission's commitment to developing a strong
financial base for the City while maintaining the second lowest tax rate in Miami-Dade
County. Overall, the proposed budget maintains the quality and level of services
currently provided to the community. However, increases in services to the community
from the opening of the Government Center to enhance police services are also
included in the budget. This budget document and its related policies represents our
continued commitment to excellence and to our residents.
×!
Some of the major points emphasized, in the proposed budget, are as follows:
· For the fifth year, no property tax increase. Adopts 1995 County UMSA millage rate
of 2.2270.
Added Crime Prevention Officer, Crime Analyst, Dispatcher, Record Supervisor and
Administrative Assistant to address growing needs of the Police Department and
enhance services provided to the community. A total of 88 positions are included.
Of that number, 61 are sworn officers.
· Includes funding to continue the Citywide shuttle bus public transportation service
without imposing a fare.
Provides for $12,482,757 worth of capital improvements and $4,849,581 CIP
reserve. The City's infrastructure needs are addressed through a broad mix of
Capital Improvement projects, which will enhance the City's quality of life, and the
attractiveness of the City.
Added Security Guard, Maintenance Worker I and Maintenance Worker I P/T
positions to meet the operational needs of the new Government Center scheduled
to open in August 1999.
· Continues contracting most maintenance functions, engineering and inspection
services to the private sector.
· Funding in the amount of $401,000 has been budgeted for improvements to
Waterways Park and Founders Park.
· Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
Includes $1,610,000 for beautification and community
including landscaping, lighting improvements, road
benches/shelters and to address safety concerns.
enhancement projects
improvements, bus
Funds are provided to acquire an additional 2 acre site south of the Huber Tract on
the intracoastal for the proposed cultural center and/or open space recreational
purposes.
· Provides funding for increased costs associated with maintaining newly landscaped
areas and acquired roadways.
· Funds police equipment needs from laptop computers to new police vehicles in the
amount of $273,000.
xI1
· Utilizes grants, FDOT contributions and police impact fees to fund $1,488,000 of the
budget.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support Services and secretarial personnel. All questions relating to the
budget should be referred to my attention. A Commission meeting will be held on July
20, 1999 to review in detail, the proposed budget document.
Eric M. So~oka /
City Mana~/
EMS/aca
XIII
Tax Rate Comparison
The City of Aventura has one of the lowest tax rates in Miami-Dade County, The
following teble compares the tax rates of the cities located in Miami-Dade County:
Pinecrest
Aventura
Sunny Isles
UMSA
Bal Harbour
Sweetwater
Key Biscayne
Virginia Gardens
Bay Harbor Island
Coral Gables
North Bay Village
Surfside
South Miami
Hialeah
Hialeah Gardens
Et Portal
Florida City
Medley
Miami Springs
North Miami Beach
Homestead
Golden Beach
Miami Shores
Biscayne Park
West Miami
Islandia
North Miami
Opa Locka
Indian Creek
2.1000
2,2270
2.3990
2.5170
3.3900
3.5316
3.6060
3.8430
4.7229
5.5000
5.5042
5.6030
6.5900
7.4810
7.5470
7.7000
7.9000
7.9230
7.8414
8.4233
8.6816
8.5900
8.7400
8.9000
8.4950
9.0805
9.0000
9.8000
9.9600
XIV
Where Your Tax Dollars Go
City of Aventura 9.6%
School Board 43.8%
So. Florida Water Man. 2.6%
Inland Navigation Dist
Everglades Project 0.4%
/
Metro Dade 43.4%
×¥
Organization Chart
CITY OF AVENTURA
Residents
tCity Commission
City Attomey
City Clerk
Legal Services
Administration
Budget PIeparation
Custome~ Service
Capital P~ojects
Minutes
Records Retention
Clerical Support
Public Safety
Depar~nent
Police
Patml
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Community ~
Development ~
Departed! ~
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Finance/Support ~
Services
Bepartment
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community
Services
Department
Community Facilities
Parks/Beautification
ROW/Median Maint.
Public Works
Mass Transit
Special Events
Recreation/Cultural
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
'1999100
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTION8
001
tt0
120
140
170
230
320
410
620
General Fund $ 15,228,834 $ 21,216,691 $ 20,885,577 $ 17,224,986
Police Education Fund %078 1,000 4,146 6,191
Street Maintenance Fund 375,159 341,000 372,000 272,213
Police Impact Fee Fund 0 t65,375 235,150 284,674
Park Development Fund 0 700,000 1,634,807 588,226
Debt Service Fund 0 30t,200 1~60,000 212,5t7
Capital Construction Fund 0 3,217,630 t0,500,000 963,458
Stormwater Utility Fund 0 1,910,798 t,662,089 t,064,253
Police Offduty Services Fu 0 0 357,120 213,911
SUBTOTAL REVENUES
Interfund Eliminations
TOTAL REVENUES
21,564,892
4,146
402,500
156,574
1,025,O00
1,358,445
7,000,000
1,00t ,470
383,000
t5,605,071 27,853,694 37,110,889 20,830,430 32,896,027
(375,159) (1,617,204) (743,920) (412,618) {2,609,542)
EXPENDITURES
Operating Expenditures:
City Commieeion $ 72,976 $ 75,474 $ 74,749 $ 36,213 $ 74,771
Office of the City Manager 362,294 420,409 440,021 207,174 459,142
Finance Support Services 377,073 558,441 606,076 294,354 658,565
Legal 198,307 195,270 205,000 t t 7,631 205,000
City Clerk t12,326 199,814 t62,776 78,576 189,290
Public Safety 3,171,513 4,141,223 5,462,936 2,439,348 5,945,830
Community Development 1,145,354 2,016,169 t,363,415 712,448 1,311,354
Community Services 1,589,624 1,468,850 1,765,235 t,017,937 2,250,750
Non - Departmental 4O5,191 486,684 557,582 265,283 602,000
Page I
Proposed Budget 1999/00
Capital Outlay
City Commission $ $ $ $
Office of the City Manager 2,671 7,617 4,000 0 4,000
Finance Support Services 277,445 141,840 98,416 19,284 33,700
Legal o o o o o
City Clerk 19,8~e 0 4,000 3,799 4,000
Public Safety 1,427,885 562,160 374,482 130,368 391,557
Community Development 68,638 6,369 1,000 0 30,000
Community Services 15t,402 4,018,651 t0,556,717 5,093,108 4,038,500
Non - Departmental 239,?62 2,848,391 10,500,000 1,251,388 7,980,000
CIP Reserve 0 0 2,730,564 0 4,849,581
Non - Departmental:
Transfer To Funds $ $ $ $ $
Debt Service 0 206,304 1,460,000 143,087 1,358,445
Proposed Budget 1999/00 Page 2
CITY OF AVENTURA
1999100
OPERATING & CAPITAL OUTLAY
1000/2999 PemonalServices $ 2,871,854 $ 5,651,241 $ 6,607,972 $ 2,918,259 $ 7,159,911
3000/3999 Contractual Services 3,385,211 2,515,216 2,035,520 1,178,204 2,350,500
4000~4969 Other Charges/Svcs ~4,982 1,466,431 t ,59t ,947 886,261 1,754,930
5000~6396 Commodities 194,696 21t,673 233,315 127,077 268,6t5
6400/5999 Other Operating Expenses 76,913 96,302 169,036 59,163 162,746
S000~999 Capital Outlay $ 2,187,691 $ 9,025,024 $ 24,269,179 $ 6,497,946 $ 17,331,338
7000/7999 Debt Service 0 206,304 t,460,000 143,087 1,358,445
8000/8999 Transfer To Funds o 0
COMPARATIVE PERSONNEL SUMMARY
'1996/97 1997198 1998/99 1999~00
City Commission 7 7 7 7
Office of the City Manager 4 5 5 5
Finance Support Services 7 8 8 8
Legal 0 0 0 0
City Clerk 2 2 2 2
Public Safety 61 72 83 88
Community Development 10 11 11 11
Community Services 5 7 13 17
Proposed Budg~ 1999/00 Page 3
GENERAL FUND
SUMMARY OF BUDGET
1999100
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
Current Revenues
Transfers
Carryover
TOTAL REVENUES
$ 11,967,481 $ 15,020,777 $ 15,121,896$ 11,t64,939 $ 16,653,796
354,353 581,500 538,920 269,460 1,151,096
2,907,000 5,6t4,414 5,224,76t 5,790,587 3,760,000
EXPENDITURES
Operating Expenditures:
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
72,976 $ 75,474 $ 74,749 $ 36,213 $ 74,771
362,294 420,409 440,021 207,174 459,142
377,073 558,441 606,076 294,354 658,565
198,307 195,270 205,000 117,63t 205,000
112,326 199,814 162,776 78,576 189,290
3,170,513 4,141,223 5,101,670 2,232,553 5,558,684
1,145,354 2,016,169 1,363,415 712,448 1,311,354
1,589,624 1,468,850 1,765,235 1,017,937 2,250,750
465,19t 486,684 557,582 265,283 602,000
Proposed Budget t999100
Page 4
Capital Outlay
City Commission o o 6 o o
Offi,~a of the City Manager 2,671 7,6t7 '~,000 0 4,000
Finance Support Services 277,445 141,840 98,416 19,284 33,700
Legal 0 0 0 0
City Clerk lg,8~ 0 4,000 3,799 4,000
Public Safety 1,427,885 427,049 199,488 23,252 234,983
Community Development 68,638 6,359 1,000 0 30,000
Community Services 15t,402 3,334,097 7,523,857 3,108,124 3,013,500
Non - Departmental 239,752 400,868 0 159,918 980,000
ClP Reserve 0 0 2,573,292 0 4,596,708
Transfer to Funds o 1,391,704 205,000 143,158 1,358,445
Proposed Budget 1999/00 Page 5
CITY OF AVENTURA
CATEGORY SUMMARY
t 999~00
REVENUE PROJECTIONS
3t00001319999 Locally Levied Taxes 9,085,685 10,357,850 10,724,000 8,253,64t 13,076,000
3200001329999 Licenses & Permits 1,368,022 2,373,757 1,446,000 1,215,11t 1,386,000
3300001339999 Intergovernmental Rev. 1,030,154 1,164,596 1,784,896 762,935 1,512,396
340000/349999 Charges for Services 122,016 147,692 396,000 212,648 254,400
350000/359999 Fines & Forfeitures 29,757 t26,232 1t6,000 51,405 120,000
3600001369999 Misc. Revenues 331,847 850,651 655,000 672,199 305,000
380000/389999 Transfer from Funds 354,353 581,500 538,920 269,460 1,15t,096
399900/399999 Fund Balance 2,907,000 5,614,414 5,224,761 5,790,587 3,760,000
EXPENDITURES
1000/2999
3000/3999
4000/4999
500015399
540O/5999
Personal Services 2,871,854 5,272,7t2 6,250,852 2,711,464 6,776,9tt
Contractual Services 3,385,211 2,515,2t6 2,035,520 1,178,204 2,350,500
Other Charges/Svcs 964,982 t,466,431 1,591,947 886,261 1,754,930
Commodities 194,698 211,673 233,315 127,077 268,615
Other Operating Expense., 76,913 96,302 164,890 59,163 158,600
6oo~69ss Capital Outlay $2,187,691 $4,3t7,831 $10,404,053 $3,314,377 $8,896,891
80oo;5090 Transfer To Funds 0 1,391,704 205,000 143,158 1,358,445
Proposed Budget 1990/00 Page 6
REVENUE
ESTIMATES
CITY OF AVENTURA
REVENUE PROJECTIONS
1999100
3111000 Ad Valorem Taxes-Current $ 5,561,028 $ 5,823,304 $ 6,550,000 $ 5,923,839 $ 7,153,000
3112000 Ad Valorem Taxes-Delinquent 7,572 18,365 10,000 t2,614 7,000
313104)0 Franchise Fee-Electric 0 803,204 1,600,000 1,640,058
3132000 Franchise Fee-Telephone 53,153 73,266 65,000 4f,65f 75,000
3134000 Franchise Fee-Gse 22,463 35,509 30,000 13,063 30,000
3135000 Franchise Fee-CATV 35,388 31,083 45,000 25,625 50,000
3137100 Franchise Fee-Sanitation 146,833 179,992 160,000 86,752 170,058
3138000 Franchise Fes-Towing 1,'185 6,465 12,000 6,580 12,000
3141000 Utility Tax-Electric 2,209,073 2,162,563 1,037,000 1,433,447 2,700,000
3142200 Utility Tax-Telecommunications 638,002 755,089 745,000 458,640 755,000
3143000 Utility Tax-Water 355,962 400,571 400,000 220,450 412,000
3144000 Utility Tax-Gas 55,026 68,439 70,000 28,559 72,000
3211000
3221000
3291000
3312200
3312450
3312910
3347950
3351100
335t 200
3351580
335t 800
3354920
3374000
Licenses & Permits
City Occupational Licenses $ 432,000 $ 538,781 $ 539,000 $ 533,620 $ 558,000
Building Permits 934,384 1,806,123 904,000 657,941 8t3,000
Engineering Permits 1,638 28,853 3,000 23,550 15,000
SUBTOTAL
Int~rqovernmental Revenues
COPS Federal Grant
Federal Grants 7,396 7,396
FEMA
State Grants- Comp Plan 0 40,000
Cigarette Tax 19,704 21,270
Stats Revenue Sharing 150,408 172,248
Alcoholic Beverage License 0 1,060
Half Cent Sales Tax 846,666 903,714
Fuel Tax Refund t09 0
FDOT
$ 75,000 $ 125,000
7,358 7,396 7,396
69,935
40,000 40,000
t8,500 9,538 20,580
155,000 77,972 175,000
10,000 817 10,000
884,000 461,155 915,000
565,000 258,000
Proposed Budget 1999100
Page 7
3377100
3382OOO
3413OOO
3419OOO
3421200
3421300
3425OOO
3471000
3472OOO
349100O
349900O
3611000
3661000
3662000
3699O00
3999000
3811041
3811012
Safe Neighborhood Parks
County Occupational Licenses
SUBTOTAL
Charses For Services
Certificate of Use Fees
Election Filing Fees
Alarm Permit Fees
Police Services Agreement
Development Review Fees
Rec/Cultural Events
Parks & Recreation fees
Interim Services Fee
Other Charges For Service
SUBTOTAL
Fines & Forfeitures
County Court Fines
Code Violation Fines
SUBTOTAL
Misc. Revenues
Interest Earnings
Developer Contd bodor -.,/Strcets
Cable TV Franchise
Misc. Revenues
SUBTOTAL
Non*Revenue
Carryover
Transfers From Stormwater Fund
Transfers From Street Maint. Fund
SUBTOTAL
Total Available General Fund
118,400
5,871 18,908 30,000 17,721 20,000
$ 96,861 $
23,347
0
1,808
5,740 3,000 2,275 3,000
0 0 0
0 0 0
176,000 117,333 180,400
88,478 $ 30,000 $ 20,477 $ 30,000
53,361 35,000 15,613 35,000
2,130 4,000
0 150,000 54,415
113 2,000 405 2,000
$ 24,582 $ 116,969 $ 112,000 $ 40,805 $ 115,000
5,175 9,263 4,000 10,600 5,000
$ 279,893$ 464,256 $ 230,000 $ 208,237 $ 280,000
226,000 400,000 425,000
65,000
51,954 95,395 25,000 38,962 25,000
$ 2,907,000 $ 5,614,414 $ 5,224,761 $ 5,790,587 $ 3,760,000
0 240,500 166,920 83/160 748,596
354,353 341,000 372,000 186,000 402,500
Proposed Budget 1999/00 Page 8
LOCALLY LEVI ED TAXES
3111000
Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter
166, Florida Statutes. The Florida Constitution limits local governments to a maximum
of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate
multiplied by the assessed value of the City which is provided by the County Property
Appraisal Department. The amount is then budgeted at 95% of it's gross value to
allow for prompt payment discounts and other adjustments in accordance with Florida
Statutes. The City's assessed value as reported by the Property Appraisal
Department is $3,380,898,052. The 1995196 fiscal year Unincorporated Municipal
Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 1998/99 budgets
adopted that same rate without increase. The 1999/00 budget again adopts a millage
rate of 2.2270, the fifth year without an increase. By contrast, the County adopted a
rate of 2.2770 for UMSA in 1996197, 2.6830 in 1997198, 2.5170 in 1998/99 and has
proposed a rate of 2.5170 mills for the 1999/00 fiscal year.
3112000
A__d.d Valorem Taxes Delinquent - This revenue source is derived by those taxpayers
who do not pay their taxes by March 31 of any given year. On average the total
revenue received in this category is minimal when compared to the total Ad Valorem
taxes collected.
3131000
Franchise Fee-Electric - A city may charge electric companies for the use of its rights-
of-way per Flodda Statutes 166.021 and 337.401. Metro Dade currently has an
agreement with FPL covering the area now incorporated as Aventura, as well as the
current unincorporated areas of the County. The County Commission, via an
interlocal agreement, has agreed to share these revenues with Aventura. The
amount projected is based on an assumed growth rate of 2.5%.
313200O
Franchise Fee-Telephone - A city may charge telephone companies for the use of its
rights-of -way per Florida Statutes 166.021 and 337.401. The fees cannot exceed 1%
of gross revenues. The amount projected is based on historical revenues plus a
growth rate of 3.5%.
3134000
Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way
per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on
gross revenues. The amount projected is based on historical collections.
3135000
Franchise Fee-CATV - Pursuant to federal law local governments may charge cable
companies for the use of their rights-of-way. Such fees from all local governments
cannot exceed 5% of gross revenues. The County charges 3% in incorporated
areas; cities are free to charge 2% of gross revenues. The amount projected is
based on estimates based on the three Franchise Agreements entered into by the
City.
Proposed Budget 1999100 Page 9
3137100
3138000
3141000
3142000
3143000
3144000
3211000
Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for ail areas of the City. In addition a fee of 10% was adopted for the private
companies to utilize the City's rights-of-way. The amount projected is based on
historical collections and includes a growth factor of 3.5%.
Franchise Fcc Towing - The City awarded a franchise agreement for towing services
within our corporate limits during the 1997/98 fiscal year. The amount is based on
that agreement.
Utility Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity.
The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on historical actual collections for the past three years plus a
growth rate of 3%.
Utility Tax-Telecommunications - Section 166.231(1)(A), Florida Statues, authorizes a
city to collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 7% on
telecommunications purchases which originate and terminate in the State of Florida.
The City enacted Ordinance 96~03 which mirrored the County's utility tax levies. The
projection is based on actual collections for the past three years plus a growth rate of
3%.
Utility Tax-Water- Section 166.231(1) (A), Florida Statues, authorizes a City to collect
Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on water. The City enacted
Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based
on historical collections for the past three fiscal years plus a growth rate of 3%.
Utility Tax-Gas ~ Section 166.231(1) (^), Florida Statues, authorizes a City to collect
Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection
is based on actual collections for the past two fiscal years plus a growth rate of 3%.
LICENSES AND PERMITS
City Occupatignal Licenses -Pursuant to Chapter 205, Florida Statutes, the City has
adopted an ordinance imposing an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within the City. The
amount budgeted is based on actual collections in the 1998/99 fiscal years and
assumes a 3.5% growth rate.
Proposed Budget 1999/00 Page 10
322i 000
Building Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits are
issued for construction, such as plumbing, electrical, structural, mechanical etc. The
fees are set by City Ordinance. The projection includes a decrease of $91,000 from
the 1998/99 levels.
3291000
Engineering Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 1998/99 fiscal year and expectations for next year.
INTERGOVERNMENTAL REVENUES
3312200
COPS Federal Grant - Federal grant funds provided the Police Department for 3
Police Officer positions and 2 staff positions. The Program reimburses $25,000 for
each employee.
3347950 State Grant - Grant to cover a portion of preparing the City's Land Development
Regulations.
3351100
Cigarette Tax - These revenues are derived from the 2 cents additional tax that the
State levies on cigarettes. The amount budgeted is based on actual collections for
the past three fiscal years and assumes a 3.5% growth rate.
3351200
State Revenue Sharing - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion
which comes from cigarette tax of approximately 63% of the total is deposited to the
General Fund. The remainder is deposited to the Street Maintenance Fund. The
amount budgeted is based on actual collections in the current fiscal year and a
3.5% growth rate.
33515O0
Alcoholic Bevera.qe Licenses -Various alcoholic beverage license taxes are levied
on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in
the state. The tax is collected by the State and distributed back to the city. The
City's share is approximately 38% of the proceeds of the tax collected within the
City.
3351800
Haft Cent Sales Tax - This revenue source represents one half of the revenue
generated by the additional 1% sales tax which is distributed to counties and cities
based on a population formula. The amount budgeted is based on actual
collections for the past two fiscal years and a 3.5% growth rate.
3382000
Proposed Budget 1999100
County OccuPational Licenses - All businesses in the City must have an
occupational license from the County in addition to the City to operate a business
within the corporate limits of the County. A portion of the County's revenues are
remitted to the City.
Page 11
3425000
3471000
3472000
3421300
3490000
3511000
3541000
3611000
3699000
3999000
CHARGES FOR SERVICES
Development Review Fees -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such as
site plans and plats. No increase is projected over the 1998199 levels.
Recreation/Cultural Events - This is the amount paid by City residents to participate
in various trips and events sponsored by the City. The revenues are offset by an
expenditure account in the Community Services Department.
Parks & Recreation Fees - This includes non-resident fees for entering the park and
user fees associated with the various programs at Founders Park.
Police Services A,qreement - This amount represents the amount to be paid by
Aventura Mall for an increased level of service. The amount represents the cost of
the City providing three additional officers pursuant to agreement with the Mall.
Other Charges for Services - Charges for services not otherwise classified.
FINES & FORFEITURES
County Court Fines -The City receives a portion of the revenues resulting from traffic
enforcement activities within its corporate limits. The projection is based on actual
revenues for the period and a 3% increase.
Cede Violation Fines - Revenues in this category are generated when the owner of
property within the corporate limits of the City violates a City cede. Projection is
based on historical revenues.
MISC. REVENUES
Interest Earnings - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting
revenue for this line item are the anticipated interest rate and pooled dollars available
for investment.
Miscellaneous Revenues - Any other revenues not otherwise classified.
NON - REVENUE
Carryover -This amount is derived by a comparison of all of the anticipated revenues
for the current period to all of the anticipated expenditures for the current pedod.
The excess of revenues over expenditures represents the carryover amount.
Proposed Budget 1999/00 Page 12
3811041
3811012
Transfer from Stormwater Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Stormwater
Drainage system of the City.
Transfer from Street Maint. Fund - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Street
Maintenance functions.
Proposed Budget t999/00 Page 13
CITY
COMMISSION
CITY OF AVENTURA
1999100
The City Commission is the community's legislative body which acts as the decision-making
entity that establishes policies and ordinances to meet the needs of the community on a
)roactive basis. The City Commission is committed to providing the best possible
~rofessional government and the delivery of quality service levels that reflect communit
)riorities and maintain the quality of life for all residents.
100012999 Personal Services $ 27,989 $ 28,154 $ 28,149 $ 11,722 $ 28,171
3000~3999 Contractual Services
4000/4999 Other Charges & Services 24,369 24,571 24,500 13,750 2A,500
500015399 Commodities 5,233 5,199 4,600 3,800 4,600
Other Operating Expenses 15,385 17,549 17,500 6,940 17,500
Position No
Position Title
1996197 1997~98 1998199 1999100
0301 Mayor
0401 Commissioner
0402 Commissioner
0403 Commissioner
0404 Commissioner
0405 Commissioner
0406 Commissioner
Total
I 1
I 1
I 1
I 1
I 1
I 1
I I
7 7 7 7
Proposed Budget 1999100
Page 14
CITY OF AVENTURA
CITY COMMISSION
1999100
BUDGETARY ACCOUNT SUMMARY
001-0101 ~,11
1210
2101
2401
PERSONAL SERVICES
Commission Salaries $ 26,000 $ 26,000 $ 26,000 $ 10,833 $ 26,000
FICA 1,989 1,989 2,001 829 1,989
Worker's Compensation 0 165 148 61 182
4O30
OTHER CHARGES & SERVICES
Legislative Expenses $ 24,369 $ 24,571 $ 24,500 $ 13,750 $ 24,500
510t
5290
COMMODITIES
Office Supplies $ 1,199 $ 993 $ 2,100 $ 1,598 $ 2,t00
Other Operating Supplies 4,034 4,206 2,500 2,202 2,500
5410
5420
OTHER OPERATING EXPENSES
Subscriptions & Memberships $ 2,875 $ 5,844 $ 5,500 $ 2,193 $ 5,500
Conferences & Seminars 12,5t 0 11,706 12,000 4,747 t 2,000
Proposed Budget 1999/00 Page 15
CITY COMMISSION
4030
5410
5420
Le.qislative Expense - This account represents the $3,500 established per
Commissioner to offset expenses incurred in the performance of their official
duties.
Subscriptions _& Memberships - The following memberships are included for
funding:
National League of Cities
Florida League of Cities
Dade County League of Cities
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
Proposed Budget 1999100
Page 16
OFFICE OF THE
CITY MANAGER
CITY OF AVENTURA
1999100
Develop a City government structure that represents the needs of the community and
~rovides quality services in an efficient, businesslike and professional manner. Responsible
r the overall management of all functions and activities of the City's operations, preparation
of annual budget and 5 year ClP document and ensures the proper implementation of policies
and ordinances adopted by the City Commission. Provides recommendations and solutions to
community concerns. Utilizes customer service focus process to respond to citizen requests.
100012999 Personal Services 258,063 324,116 350,77t 168,971 367,292
300013999 Contractual Services 32,958 35,305 33,000 t4,974 33,000
400014999 Other Charges & Services 6t,~82 49,787 46,300 19,856 46,850
500015399 Commodities 4,707 5,515 4,200 2,087 5,500
540015499 Other Operating Expenses 4,884 5,686 5,750 t,287 6,500
.............................................. ~:~ ....................... ~:~:i: :~:~:::: :?~ : :~::~ :~: :?~?:~ ~:. :. ~.~i :~:[:i: ~.::::.i : ::
Position No
Position Title
t 996197 t 997198 1998199 1999100
0101 City Manager t t 1 1
0201 Secretary to City Manager I I 1 1
0701 Assistant to City Manager I 1 I 1
0801 Receptionist/Information Clerk t I I 1
0601 Capital Projects Manager 0 I I I
Total
4 5 5 5
Proposed Budget t999/00 Page 17
Office of the City Manager
Organization Chart
I City
Manager
City Manager's
Secretary
Capital Projects
Manager
Assistant to City
Manager
Information Clerk
Prop<)sed Budget 1999/00 Page 18
CiTY OF AVENTURA
1999100
Provide completed reports and recommendations on a timely basis upon which the City
Commission can make policy decisions.
2, Prepare and submit budget to the City Commission by July 15th of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5, Interact with community organizations and associations to increase public awareness of
City's various programs, facilities and services.
6. Update five year Capital Improvement Program document and submit to the City
Commission by May of each year.
7 Effectively administer the budget priorities and goals established by the City Commission.
8. Continue to host Community Oriented Police Briefings comprised of condominium and
business representatives to interact with Police Department.
9. Coordinate the transition to the new Government Center/Police Station.
10. Oversee and coordinate capital projects.
11. Issue newsletters and annual report to the public.
12. Supervise capital budget projects and the implementation of new services.
Citizen Requests & Inquires 100
Commission Requests 75
Community Meetings Attended 28
Agenda Back up Items Prepared 200
No. of Newsletters & Reports Issued 5
Annual Budget & CIP Prepared 2
Quarterly Progress Reports 4
Capital Projects Oversight 21
Capital Projects Completed 21
75 80
35 35
15 15
125 125
5 5
2 2
4 4
20 21
20 21
Proposed Budget 1999/00 Page 19
CiTY OF AVENTURA
OFFICE OF THE CITY MANAGER
1999100
BUDGETARY ACCOUNT SUMMARY
001-0501-512
t 201
2101
2201
2301
2401
3170
4001
4040
4041
4101
4600
4701
4710
5101
5120
5290
5410
PERSONAL SERVICES
Employes Salaries $ 200,089 $ 253,724 $ 272,348 $ 130,399 $ 283,367
FICA 13,963 15,890 17,220 8,399 21,677
Pension 29,477 35,897 38,750 17,998 40,545
Health, Life & Disability 14,338 15,635 16,28t 9,211 19,729
Worker's Compensation 196 2,970 6,172 2,964 1,984
CONTRACTUAL SERVICES
$ 32,958 $ 35,305 $ 33,000 $ t4,974 $ 33,000
~:::~ ~Lobbyist Services
OTHER CHARGES & SERVICES
Travel & Per Diem $ 3,231 $ 2,995 $ 3,000 $ 2,838 $ 3,200
Administrative Expenses 724 62 600 43 600
Car Allowance 6,400 7,200 7,200 3,000 7,200
Communication Services 1,481 918 1,500 868 t,700
R & M - Office 157 0 0 148 150
PHnting & Binding 0 4,704 2,000 54 2,000
Printing[Newsletter 49,689 33,908 32,000 12,905 32,000
COMMODITIES
Office Supplies $ 2,73t $ 4,238 $ 3,200 $ 1,707 $ 4,000
Corn purer Operating Supplies 1,389 1 ,t 89 1,000 0 1,000
Other Operating Supplies 587 88 0 380 500
:. i i ii
OTHER OPERATING EXPENSES
Subscriptions & M~mbemhips
$ 2,235 $ 3,480 $ 2,750 $ 617 $ 3,500
Proposed Budget 1999100 Page 20
5420
5501
59(1t
Conferences & Seminars 2,448 1,576 2,500 670 2,500
City Seal,Logo Contest 88 0 0 0 0
Contingency 1 t 3 630 500 0 500
Proposed Budget 1~99/00
Page 21
OFFICE OF THE CITY MANAGER
3170
4710
5410
5420
Lobbyist .Services - Costs associated with retaining a professional lobbyist to foster
the City's position at the state and county level.
Printing/Newsletter Represents the cost of printing various documents,
informational newsletters and annual report to the residents.
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management and
local government.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
National League of Cities
Miscellaneous Management Seminars
Proposed Budget 1999/00 Page 22
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
199910O
provide overall financial and support services to the organization which includes accounting,
To
cash management, purchasing, risk management, information management, financial planning,
Ibudgetary control and personnel functions.
10O012999 Personal Services 310,788 429,239 465,001 210,646
3000~3999 Contractual Services 7,s58 37,620 25,500 18,599
400014999 Other Charges & Services 34,079 70,368 86,785 54,008
500015399 Commodities 12,225 10,041 14,000 3,083
477,065
47,000
101,500
t5,500
540015499 Other Operating Expenses 12,423 11,173 14,790 8,018 17,500
Poe. No. Position Title 1996197 t997198 1998/99 10O9/00
1001
3001
1201
1101
1301
1401
1402
3201
Finance Support Services Dir.
Executive Assistant
Accou ntantJBookkeeper
Human Resoumes Specialist
Pumhasing Technician
Network Administrator
Network Administrator
Customer Service Rep. I
Total
I 1
I 1
I 1
I 1
I 1
I 1
I 1
0 I
7 8 8 8
Proposed Budget 1999100
Page 23
Accounting
Accountant
Cusb~mer Service I
Represen'mfive
Finance Support Services Department
Organization Chart
IOirectorof
Finance Support
Services
Purchasing ~! Human Resources
Human Resouces
Technician
ExecutK'e Assistant
Infom~ation Management
(2) Network
~dministralors
Proposed Budget 1999/00 Page 24
CITY OF AVENTURA
1999/00
Maintain investment practices at 100% of idle funds,
2. Issuance of Comprehensive Annual Financial Report by March 31 of each year.
3. Obtain GFOA Certificate of Achievement.
4. Prepare and update Purchasing Manual.
5. Maintain computer networks to allow for effective sharing of common files, schedules and
E-mail.
6. Maintain automated purchase requisition/purchase order process to allow data entry by
departments,
7, Process all approved invoices within ten working days.
8, Maintain effective personnel system to allow for timely recruitment and hiring of
employees.
9. Implement and maintain a central computer system that serves the information
management needs of all departments.
10. Process bi-weekly payroll and associated reports on a timely and accurate basis.
11. Budgetary reports submitted to City Manager prior to the 20th of next month.
12. Maintain insurance coverage at appropriate levels.
Average Dollar value of investments (in millions)
Interest Earnings (in thousands)
Issuance of Annual Financial Report prior to 3/31
GFOA Certificate of Achievement Awarded
Purchasing Manual Prepared/Updated
% of time computer network operational
% of purchase orders issued within 2 days of approval
% of Checks Written Within 10 Days of Invoice Date
Number of New Hires
Number of Application Modules Implemented
Number of Work Stations Supported
Mobile Units Installed
Annual Review of Insurance Coverage
9.0 9.0 10.0
486 520 500
1 1 1
1 I 1
I 1 1
97 98 98
95 98 98
95 95 95
30 12 15
12 2 0
65 75 75
30 20 20
I 1 1
Proposed Budget 1999/00 Page 25
FINANCE SUPPORT SERVICES
1999100
BUDGETARY ACCOUNT SUMMARY
00t-1001-513
1201
1401
2101
2201
2301
2401
2501
3130
3140
3180
3190
3201
4001
4041
4101
4650
470t
4910
499O
PERSONAL SERVICES
Employee Salaries $ 239,623 $ 322,122 $ 352,803 $ 16t,014 $ 357,674
Overtime 528 7,560 4,754 1,538 5,000
FICA 18,134 24,391 25,235 11,263 27,362
Pension 28,457 37,509 39,858 18,669 42,921
Health, Life & Disability 23,850 34,495 37,413 15,870 31,604
Worker's Compensation 196 2,113 1,938 917 2,504
Unemployment 0 1,048 3,000 1,375 10,000
~VICES
Computer Programmer
Background-New Employees
Medical Exams-New Empteyees
prof. Services
0 0 0 0 10,000
375 0 500 0 1,000
226 320 1,500 1,236 3,000
1,957 22,300 1,000 363 7,000
prof. Services - Auditor 5,000 t5,000 22,500 17,000 26,000
OTHER CHARGES & SERVICES
Travel & Per Diem $ 8,925 $ 3,876 $ tt,500 $ 105 $ 15,000
Car Allowance 2,400 3,600 4,200 1,859 4,200
Communication Services 53 127 200 124 300
R&M- Office Equipment 0 38,200 52,885 41,928 56,000
Printing & Binding 2,652 4,516 4,000 1,085 5,000
Advertising 20,049 20,048 t 3,000 8,906 20,000
Other Current Charges 0 0 1,000 0 1,000
5101
5t20
529O
COMMODITIES
Office Supplies $ 6,781 $ 4,544 $ 5,000 $ 2,334 $ 6,000
Computer Operating Supplies 4,770 3,981 8,000 602 8,000
Other Operating SuPplies 674 1,517 1,000 t 47 1,500
Proposed Budget t 999~00 Page 26
5410
5420
5450
5901
OTHER OPERATING EXPENSES
Subscriptions&Memberships $ 1,784 $ 2,168 $ 2,190 $ 805 $ 2,600
Conferences & Seminam 1,284 2,732 4,6bu 1,225 5,200
Training 7,376 6,097 7,000 3,602 8,700
Contingcmcy 1,979 176 1,000 2,386 1,000
Proposed Budget 1999100 Page 27
FINANCE SUPPORT SERVICES
1401
2501
3130
3140
3180
3190
3201
4001
Overtime - Represents the amounts paid employees for hours worked beyond the
normal work week during periods of unusually high activity in the Department.
Amount is based on current usage levels since the HTE training was completed.
Unemployment Compensation - Represents reimbursement to the state for
unemployment compensation claims for all Departments.
Computer Programmer - Represents costs of modifications to existing computer
programs to enhance capabilities.
Back,qround New Employees - Provides funding for new employee background
checks.
Medical Exams New Employees - Provides funding for drug tests, physicals exams
and other required tests for new employees.
Other Professional Services - Includes amounts paid to temporary employment
agencies during major vacancies or unpaid leave of absence by employees. Also,
we anticipate using some temporary employees to perform updates of stormwater
utility billings and for fixed assets physical inventory.
Professional Services Auditor - Represents the estimated cost of an audit firm
performing the City's year end financial audit. An increase of 10% is projected
based on 1997/98 cost plus $5,000 increase because we will be required to have a
single audit based on dollar value of grants received in 1998/99.
Travel & Per Diem-Costs of employees attending conference and seminars in order
to stay current in their field.
International GFOA or FICPA Conference
Florida GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
Proposed Budget 1999100 Page 28
4650
4910
5410
542O
R & M Office Equipment - Includes maintenance and support of the IBM AS 400
and software and equipment purchased from HTE as well as other major hardware
maintenance paid directly to IBM or other vendors.
H.T.E. Current Software support
H.T.E. Current Hardware support
IBM for AS 400, Printers and peripherals
Support on upgrades
Advert sing - Includes the costs of advertising for all employment positions in all
Departments, notices of bids and RFPs.
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Government Finance Officer Association
Florida Government Finance Officer Association(2)
Dade/Broward Government Finance Officer Association
Florida Institute of CPA's
International Personnel Manager Association
Florida Personnel Managers Association
Florida Government Purchasing Association
Information Systems Memberships
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local government
finance/purchasing/information systems and personnel as follows:
International GFOA or FICPA Conference
Florida GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
5450
Training - Ongoing training for all personnel in the department.
Proposed Budget t999100
Page 29
LEGAL
CITY OF AVENTURA
1999100
1000/2999 Personal Services $ $ $ $ $
300013999 Contractual Services 198,169 195,270 173,000 t17,618 178,000
4000/4999 Other Charges & Services
5000/5399 Commodities
540015499 Other Operating Expenses 138 32,000 14 27,000
Proposed Budget 1999/00 Page 30
CITY OF AVENTURA
1999100
1. Ensure that the various rules, laws and requirements of state, local and federal
governments are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
1. Positive compliance with all rules and regulations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Proposed Budget 1999/00 Page 31
CITY OF AVENTURA
LEGAL
1999100
BUDGETARY ACCOUNT SUMMARY
001-0601-514
3120
3301
5901
Contractual Services
Prof. Services - Legal $ 197,647 $ 194,802 $ 170,000 $ 117,510 $ 175.000
Court Costs & Fees 522 468 3,000 107 3,000
OTHER OPERATING EXPENSES
Contingency $ 138 $ . $ 32,000 $ t4 $ 27,000
Proposed Budget 1999100 Page 32
LEGAL
3120
Professional Services Le,qal - Represents the estimate(3 cost of maintaining the
contracted City Attorney arrangement with the firm of Weiss Serota Helfman
Pastoriza & Guedes to perform legal services required by the City Commission and
City Manager.
Proposed Budget 1999100 Page 33
CITY CLERK'S
OFFICE
CITY OF AVENTURA
1999100
record and maintain an accurate record of the official actions of the City Co~r~ission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice to all required
meetings, effect legal advertising, and respond to public records requests. Implement and
maintain records management program. Schedule Code enforcement Hearings and provide
administrative support to Special Master. Provide clerical support to the City Commission.
Assist er's Office with special
1000/2999 Personal Services
3000~3999 Contractual Services
400014999 Other Charges & Services
5000/5399 Commodities
$ 66,527 $ 93,725 $ 92,926 $ 49,360 $ 106,440
36,430 99,023 63,500 25,777 76,500
8,839 4,927 4,000 847 4,000
530 2,140 2,350 2,592 2,350
540015499 Other Operating Expenses
Pos. No. Position Title
t 996197 1997/98 1998199 1999100
0501 City Clerk
3t 0t Clerk Typist
Total
2 2 2 2
Proposed Budget 1999/00
Page34
City Clerk's Office
Organization Chart
City Clerk
Proposed Budget 1999/00 Page 35
CITY OF AVENTURA
1999100
1. To process within 72 hours and maintain accurate minutes of the proceedings of the Cit
!Commission and Advisory Boards.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderl
management, maintenance, retention, imaging and destruction of said records.
4. To provide clerical support to the City Commissioners, including preparation
proclamations, certificates and welcome letters to new residents.
5. To administer the publication, maintenance and distribution of the Code Book, supplements
and indexing of minutes.
6. Conduct municipal elections in accordance with city, county and state laws.
7. To establish and coordinate the City's records management program in compliance with
state laws.
8. To effect legal advertising to fulfill statutory requirements of state law and City Code.
9. To assist in the preparation and distribution of agenda packages.
10. To schedule Code Enforcement Hearings and provide administrative support to Special
Master.
11. To fulfill information and public records requests within 72 hours.
No. of Sets of Minutes Prepared
No. of Public Notices Prepared
No. of Legal Advertisements Published
No. of Ordinances Drafted
No. of Resolutions Drafted
No. of Lien Requests Responded To
No. of Welcome Letters Prepared
No. of Agenda Packages Prepared/Distributed
No. of Code Enforcement Hearings Scheduled
59 60 55
72 50 55
79 50 50
17 8 6
37 25 25
426 35O 400
259 350 300
37 35 30
31 6 30
Prolx~ed Budget 1999/00
Page 36
CITY OF AVENTURA
CITY CLERK'S OFFICE
1999100
BUDGETARY ACCOUNT SUMMARY
001-0601-519
129t
2101
2201
2301
2401
4001
4041
4701
4730
4740
4750
4915
4911
5101
5120
529O
5410
5420
545O
5901
PERSONAL SERVICES
EmployeeSalartes $ 52,751 $ 73,597 $ 73,167 $ 39,392 $ 84,652
FICA 4,127 5,829 5,227 3,090 6,476
Pension 6,330 8,628 8,780 4,422 9,871
Health, Life & Disability 3,123 5,202 5,327 2,229 4,850
Worker's Compensation 196 470 425 226 593
OTHER CHARGE~ERVICES
Travel & Per Diem $ 9 $ 1,901 $ 2,500 $ 1,420 $ 2,500
Car Allowance 1,200 2,400 2,400 1,000 2,400
PHntlng & Bindfng 779 259 1,000 0 1,000
Records Retention 3,698 0 2,400 0 2,400
Ordinance Codification 1,200 11,407 3,000 1,121 3,000
Indexing Minutea 1,731 1,200 578 1,200
Election Expenses 0 23,740 24,000 1,344 24,000
Legal Advertising 29,544 57,584 27,000 20,314 40,000
COMMODITIES
OtficeSuppliea $ 3,706 $ 4,013 2,500 $ 783 2,500
Computer Operating Supplies 3, t13 518 500 0 500
Other Operating Supplies 2,020 395 1,000 65 1,000
OTHER OPERATING EXPENSES
Subscriptions & Memberships $ 150 $ 876 $ 250 $ 70 $ 250
Conferences & Seminars 90 1,231 1,500 340 1,500
Training 100 0 500 2,143 500
Contingency 190 33 100 39 100
Proposed Budget1999100 Page 37
4001
4730
474O
4750
4911
5410
CITY CLERK
Travel & Per Diem - Provides for attendance at the International Institute of
Municipal Clerks Conference and the Florida Association of City Clerks Conference.
Records .Retention - Costs associated with line item are for the preparation of
records for microfilming, image retention to establish records management program.
Ordinance Codification - Costs associated with the official codification of City
Ordinances.
Indexing Minutes - Costs associated with this line item provide for indexing of the
minutes of the City Commission Meetings.
Legal Advertising - Costs incurred to satisf3/legal requirements of State Statutes and
City Code.
Subscription & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Dade County Municipal Clerks Association
Proposed Budget 1999/00
Page 38
~0~ of~xc
PUBLIC SAFETY
CITY OF AVENTURA
1999100
To provide a professional, full service, community oriented Police Depa,[,.~nt. Respond to all
for service in a timely and professional manner. Ensure that all crimes are thoroughly
and those who are arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, crime prevention and
quality of life issues.
1000/2999 Pemonal Services
3000~3999 Contractual Services
400014999 Other Charges & Services
500015399 Commodities
1,629,919 $ 3,590,864 $ 4,366,905 $ 1,863,762 $ 4,800,419
1,302,751 10,613 7,500 780 7,500
102,478 361,605 512,500 251,071 523,000
118,428 148,762 163,765 96,630 186,765
5400/5499 Other Operating Expenses 16,937 29,379 51,000 20,3t0 41,000
Pos. No. Position Title
1996~97 1997198 1998199 1999100
0901 Police Chief I I I 1
3002 Executive Assistant I 1 I 1
2501 Deputy Chief of Police I I 1
220t-2203 Lieutenants 2 2 3 3
2601 Commander 1
2301-2305 Sergeant 4 5 5 5
2001-2045 Police Officers 3o 37 44 45
2901-2902 Crime Scene Tech 0 2 2 2
2801-2807 Police Service Aides 6 6 7 7
2101-2t05 Detectives 5 5 5 5
330t Crime Prey Specialist 0 0 0 1
3301 Com Poi/Crime Prev Off I I I 0
3t01 Records SuPervisor 0 0 0
3102 Records Clerk I
Page 39
Proposed Budget 1999/00
3t03 Clerk/Data Entry
3801 Crime Analyst
350t Communications Supervisor
2701-2708 ~ispatchers
3401-3403 Administrative Asst.
Total
t I I 1
0 0 0 1
I I I 1
6 6 7 8
0 2 2 3
61 72 83 88
Proposed Budget 1999100 Page 40
Admin. Services
1 Commander
1 Dispatch Sup.
* 1 Dispatcher
7 Dispatchers
1 Rsco~s Clerk
1 Data EnhTClerk
'1 Records Supv
Aventura Police Department
Organizalbnal Chart 1999/0~ Fiscal Year
Police Chief i
IDeputy Ch~
Uniform Services
1 Lieu[enant
3Sg~.
4 SCU oflcers
7 PSA's
Special Services
1 Lie~nant
1 Sgt.
4~cers
3 Corem PoL Officers
'1 Cdme Pre. Spec.
1 Admin. Asst.
*Cdrne Ana~t
Investigative Services
1 Lieu[enant
1Sgt.
1 Cpi.
4 Detecti~,,s
2 Cdme Scene Tech.
1 ~dne Pa~'ol O~c.
1 Admin. Asst.
'1 Admin. Assr
Proposed Budget 1999100
Page 41
CITY OF AVENTURA
1999/00
1. Assist FDOT and Miami-Dade Signs and Signals with the maintenance of traffic plan for
the Biscayne Blvd grade separation project (Biscayne VII).
2. Achieve National Accreditation at the March 2000 Commission on Accreditation of Law
Enforcement Agencies (CALEA).
3. Implement full-time Community Policing.
4. Explore combining law enforcement functions like radio communications and prisoner
transport with neighboring jurisdictions.
5. Expand Emergency Management involvement by creating CERT teams, provide Haz-Ma!
training and develop a response plan for high rise fires and evacuation.
6. Conduct customer service surveys of residents, businesses and victims of crimes.
7. Relocate police operations into the new police building.
8. Hire necessary personnel and staff all positions to maintain service levels and provide
greater visibility.
9. Maintain an ongoing partnership with the community by working with residents, businesses
organizations and associations to solve problems.
10. Participate in community programs and community involvement activities. Conduc
community presentations with an emphasis on crime prevention and safety for senior citizens
and children.
Man-hours Assigned to traffic flow Problems 3120 8320 10400
Progress Toward National Accreditation 10% 50% 100%
Personnel Hired 61 13 10
Progress Toward Swat Team and multi-jurisdiction projects 10% 75% 100%
Progress Toward Implementation of Community Policing 20% 75% 100%
Progress Toward Emergency Management Programs 20% 80% 100%
Community Programs 5 10 10
Community Presentations 30 50 50
Man-hours Assigned to Marine Patrol and Canine Unit 0 4500 8320
Community Involvemen,t Activities 18 24 24
Calls for Service 9000 13000 15000
Proposed Budget 1999/00 Page 42
Arrests
Accidents
Traffic Citations
Parking Citations Issued
Part 1 Crimes Reported
Cases Assigned
Cases Cleared
85O
1700
3000
1440
25u0
1300
26O
1200
2200
6000
2000
3200
1800
360
1500
1700
5000
1500
3600
1800
36O
Proposed Budget 1999100 Page 43
CITY OF AVENTURA
PUBLIC SAFETY
1999/00
BUDGETARY ACCOUNT SUMMARY
001-2001-521
120t
t390
14Ol
141o
15ol
2101
22ot
2301
2401
PERSONAL SERVICES
EmployesSalarfes $ 1,184,046 $ 2,405,587 $ 2,971,581 $ 1,206,336 $ 3,260,625
Court Time 13,550 28,259 35,000 7,565 35,000
Overtime 47,398 145,350 120,5O0 125,225 t75,000
Holiday Pay 13,258 59,623 75,000 41,755 75,000
Police Incentive Pay 21,755 41,132 44,000 17,058 44,000
FICA 101,868 203,693 254,573 105,101 274,606
Pension 143,539 289,085 325,321 147,632 374,092
Health, Life & Disability 104,059 237,736 305,321 120,078 310,287
Worker's Compensation 446 180,400 236,109 93,011 25t,808
3t80
3192
3193
4001
4O40
4O42
4O43
405O
4101
4201
4301
4401
4420
4440
4610
Contractual Services
MedicelExams $ 5,376 $ 1,100 $ 2,500 $ $ 2,500
Prof. Services 1,375 9,513 5,000 780 6,000
Police Service-Metro Dade 1,296,000 0 0 0 0
OTHER CHARGE & SERVICES
Tmvel&PerDiem $ 7,646 $ 16,726 $ 15,000 $ 13,058 $ 20,000
Administrative Expenses 917 t0,756 5,000 3,220 5,5O0
Recruiting & Hiring Expense 18,445 8,073 7,500 7,239 7,500
CALEA Accreditation 0 7,834 20,000 621 20,000
Investigative Expense 4,46t 7,496 10,05O t 3,673 10,000
Communication Services 9,42t 4t ,414 86,000 28,183 86,000
Postage 437 3,424 5,000 2,027 5,000
Utilities 0 11,447 t 1,5O0 5,232 15,000
Office Space Leses 0 109,845 122,000 63,480 110,000
Leased Equipment 19,800 38,970 68,000 22,349 70,000
Copy Machine Costs 0 8,671 6,000 3,072 6,500
R&M- Vehicles 20,819 49,373 50,000 29,000 60,000
Proposed Budget 1999100 Page 44
4620
4645
465O
4701
6101
5115
5120
522O
5240
52A5
5266
5270
629O
5410
542O
545O
5901
R&M-Building 10,200 15,714 15,000 8,277 16,000
R&M- Equipment 971 3,062 32,9O0 6,432 32,500
R&M- Office Equipment 0 15,950 52,000 43,357 52,000
Printing & Binding 9,361 12,848 7,500 1,85t 7,500
::Su~ ::~ ~i~: i ::i~: ::~: :~:: :!:~i:~:! ii i:: ::::i :: ?. i:::i::!:, i i::i:: :::: i:~:: :.:: i~ ~i~:~ :.:~ ~ ~i.:. :: :: :!:~ ~60~:: :!:~ :: :~: :: :: i:~:i~,~:: ::~ ~ ::: i.::~i ~:.:.: ~!. ::.:: i!.:
COMMODITIES
Office Supplies $ 14,895 $ 13,15t $ 12,000 $ 7,278 $ 15,000
Byme Gmot Match 2,465 0 2,465 0 2,465
Computer Operating Supplies 4,231 6,303 7,500 1,185 7,500
Gas & Oil 23,203 43,101 45,9O0 30,771 9O,000
Unifl~rms 46,273 17,185 25,000 21,116 30,09O
Unifoml Allowance 0 24,232 22,800 19,325 22,800
Photography 1,476 3,753 5,09O 3,075 5,09O
Ammunition 2,452 5,406 8,000 4,879 8,000
Operating Supplies 23,433 36,630 36,000 9,9Ol 36,000
OTHER OPERATIHG EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
1,431 $ 4,374 $ 3,500 $ 1,702 $ 3,500
1,412 3,280 5,500 5,191 10,500
10,748 21,725 40,000 13,137 25,000
Contingency 3,346 0 2,9O0 280 2,000
Proposed Budget 1999/00 Page 45
PUBLIC SAFETY
1390 Cudrt Time - This line item is used to fund overtime and standby court time.
1401
Overtime - This request reflects anticipated expenditures based on activity and
manpower requirements over and above normal hours in a work week. The
expenditures from this account fund anticipated and unanticipated events such as
major criminal investigations, natural and manmade disasters, holiday details and
various dignitary details
1410
Holiday Pay-This requestreflects estimated costs with funding holiday pay forshiff
employees.
1501
Police Incentive Pay - This is mandated by the State for rewarding sworn personnel
who have obtained additional education and is based on estimated work force.
3180
Medical Exams - All police officers are required to have a physical exam prior to
employment.
3192
Professional Servic,,es Costs associated with obtaining professional police
consulting services to assist in the establishment of the Police Department.
4043
CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission Accreditation of Law Enforcement Agencies.
4042
Recruiting & Hiring Expenses - Funds have been allocated to assist the Department
with recruitment of personnel.
4050
Investigative Expenses - Costs associated with the Detective Bureau to complete
complex criminal investigations that originate within Aventura's jurisdiction.
4101
Communication Services - Costs for pagers, mobile phones, cellular lines for data
transmission, automated vehicle Iocator, computer system communications and
other communication devices.
4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles.
4401
Office Space Lease - Cost associated with leasing office space for the Police
Station until the expected move into the new Government facility June 2000.
Proposed Budget 1999100 Page 46
4610
R&M Vehicles - Covers costs associated with the repair and maintenance of
department vehicles. Costs include preventative maintenance, damage repair and
replacement of worn and/or broken parts not covered under warranty.
4645
4650
4701
5115
5245
5245
5266
527O
5290
R&M Equipment - Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911, computers, dictaphone
and other equipment.
R&M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
Printing - This account covers the cost of printing of materials for the police
department used in official police or city business. Items in this account include
business cards, domestic violence pamphlets and letterhead.
Byrne Grant Match - Matching fund grant, administered by Miami-Dade and used
for community crime prevention.
Uniforms - This account is used for the initial issuance of all uniforms and
accessories worn by both police and civilian personnel of the Police Department.
Uniform Allowance - Each employee required to wear a uniform receives $300.00
for uniform maintenance and cleaning. This account is paid out 50% in October and
50% in April each fiscal year.
PhotoRraphy - Funds from this account are used to purchase film or related supplies
and film developing for crime scene or other department related photos.
Ammunition - Funds from this account pay for duty and training ammo for police
officer use.
Operating Supplies - Funds from this account are used for the purchase of supplies
and items needed for the daily operation of the police department.
Page 47
Proposed Budget 1999/00
5410
5420
5450
Subscriptions & Memberships - Costs associated with this line item are
subscriptions to professional journals, training materials used to update employees
on changing laws and procedures within their activity, and membership in
professional and regional law enforcement organizations.
International Association of Chiefs Dade Chiefs of Police Association
Florida Police Chiefs Association FBI National Academy Associates
Conferences & Seminars - Funding for this purpose is essential to keep informed of
changing laws and updates in the field of law enforcement.
Training - Costs associated with this account are related to having a highly trained,
professional police force.
Proposed Budget 1999/00 Page 48
c'~b, of EXcel-
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
1999/00
This Department is responsible for the City's planning, development review, zoning, buildint~
and inspections, code and ordinance enforcement, economic development
and the issuance of occupational licenses. The Department strives to provide
efficient and professional "one stop" customer service at a centralized location.
100012999 Personal Services
300013999 Contractual Services
400014999 Other Charges 8, Services
500015399 Commodities
348,786 $ 484,889 $ 530,415 $ 223,616 $ 521,054
746,299 1,476,028 768,000 471,509 670,000
19,987 30,513 33,500 9,464 86,300
t8,955 t6,580 24,000 5,846 23,500
540015499 Other Operating Expenses 11,327 8,160 10,500 2,013 10,500
Pos. No. Position Title
1996197 1997198 1998/99 1999/00
4001 Director of Community Development I I I t
4101~t102 Code Compliance Officer ~ 2 2 2
4301 Senior Planner I 1
4302 Assistant Planner I I 1
3003 Executive Assistant I I I 1
4201 Building Official I i ~ 1
3202-3204 Customer Service Rep I I 3 3 3
4008 Clerk Typist I o o 0
3601 Customer Service Rep II I I t I
Total 10 11 11
Proposed Budget 1999100
Page 49
Planning
Community Development Department
Organization Chart
Director of
Community
Development
Occupational Buildin i Inspection
Licensees __
Code Enforcement
Chief Building
Official
Con~'actual Building
Inspection Services
Customer Service
Rep II
(2) Customer Semice
Reps
(2) Code
Compliance
Officem
Proposed Budget 1999/00 Page 50
CITY OF AVENTURA
1999100
1. Provide customer focus technical assistance to the community.
2. Maintain a privatized Building Division.
3. Explore the feasibility of incorporating citizen involvement into Code Compliance.
4. Provide efficient issuance and maximize collection of Occupational Licenses.
5. Provide an up-to-date listing of existing businesses in the City.
6. Provide staff support for land development and variance applications and requests.
Provide technical procedure manuals for all divisions of the department.
No. of Occupational Licenses Issued
No. of Code Notice of Violations Issued
No. of Special Master Hearings
No. of Building Permits Issued
No. of Building Inspections Performed
No. of Land Development Petitions Processed
No. of Vadance Requests Processed
No. of Site Plans Reviewed
% of Inspections Performed 24 hours of Request
% of all Plan Review Conducted VV'~hin 10 Days
2001 1949 1900
277 150 300
42 28 36
4506 2457 3500
9137 6743 7500
58 20 30
17 11 40
14 4 6
97 98 98
Proposed Budget 1999100 Page 51
COMMUNITY DEVELOPMENT
1999100
BUDGETARY ACCOUNT SUMMARY
001 ,,400t -524
1201
2101
2201
2301
2401
3101
3190
3401
4001
4041
4101
4420
4610
4645
4701
4730
5101
5120
5220
5240
5290
PERSONAL SERVICES
Employee Salaries $ 260,803 $ 346,704 $ 384,930 $ 164,542 $ 381,180
Overtime 2,546 15,937 10,000 3,037 7,500
FICA 22,341 27,2t0 29,207 t2,722 29,t60
Pension 3t,398 40,249 44,757 19,456 45,742
Health, Life & Disability 31,501 41,895 47,349 17,523 42,727
Worker's Compensation 197 12,889 14, t72 6,336 14,744
Contractual Services
Building Inspections Services $ 658,561 $ 1,268,468 $ 700,000 $ 421,530 $ 650,000
Prof. Services 82,731 200,091 66,000 49,979 20,000
Mapping Services 5,007 2,469 0 0 0
OTHER CHARGES & SERVICES
Travel & Per Diem $ 5,239 $ 3,174 $ 7,000 $ 1,060 $ 7,000
Car Allowance 0 1,508 3,000 1,250 3,000
Communication Services 207 2,727 1,500 1,687 3,300
Lease Equipment 4,488 4,884 0 940 t,000
R&M- Vehicles 1,488 1,012 5,000 257 5,000
R&M- Equipment 315 90 2,000 0 2,000
Printing 8,250 17,117 10,000 4,270 15,000
Records Retention 0 0 0 0 50,000
COMMODITIES
Office Supplies $ 7,839 $ 8,999 $ 9,000 $ 3,580 $ 9,000
Computer Operating Supplies 2,340 834 5,600 0 5,500
Gas & Oil 2,704 1,725 3,000 677 2,500
Uniforms 891 1,616 t,500 652 1,500
Other Operating Supplies 5,181 3,406 5,000 936 5,000
Proposed Budget 1999100
Page 52
0410
542O
5450
5901
OTHER OPERATING EXPENSES
Subscriptions & Memberships $ 2,t12 $ 2,390 $ 3,000 $ 1,192 $ 3,000
Conferences & Seminars 2,715 3,7t3 2,500 821 2,500
Training 3,610 1,489 3,000 0 3,000
Contingency 2,890 568 2,000 0 2,000
Page 53
Proposed Budget 1999~00
COMMUNITY DEVELOPMENT
3101
3190
4730
5240
5410
5420
Building Inspection Services - Estimated costs associated with private firm to
perform building inspection services.
Professional Services - Costs associated with obtaining professional planning
consulting services for special projects.
Records Retention - Estimated costs for imaging building permit records,
Uniforms - This includes uniform rental and work shoes for the Chief Building
Official and Code Compliance Officers.
Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
American Planning Association
Florida Planning Association
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforcement.
Proposed Budget 1999100 Page 54
COMMUNITY
SERVICES
CITY OF AVENTURA
1999100
This department is responsible for the maintenance of roads, public areas and facilities,
projects, recreation and community cultural activities, special events
ramming, implementation of mass transit programs and park development. The
department is organized to provide public works maintenance, transportation and recreation
services on a c basis.
I00012999 Personal Services
3000~3999 Contractual Services
400014999 Other Charges & Services
500015399 Commodities
229,782 $ 321,725 $ 416,685 $ 183,387 $ 476,470
1,097,476 760,380 1,031,520 554,724 1,415,000
241,488 368,570 302,280 268,453 339,280
15,620 12,072 8,750 9,158 13,750
540015499 Other Operating Expenses 6,258 6,103 6,000 2,215 6,250
~-~ ~i~ ~:i: : : ::s:. :' ii~9~::::'~: ~"~ :~
Pos. No. Position Title
1996197 t 997198 t 998199 t 999100
5001 Director of Community Services
3004 Executive Assistant
5101 Public Works Superintendent
5101 Public Works Operations Manager
5201 Cultural/Recreation Services Supt.
5201 Parks and Recreation Services Supt.
5401-5402 Maintenance Worker
5403 Maintenance Worker P/T
530t Engineer TechlCAD Operator
5501-5502 Bus Driver - P/T
5601 Park Supervisor
5601 Tennis Pro/Park Supervisor
Proposed Budget 1999100
Page 55
5701-5706 Park Attendant (P/T)
5801 Park Attendant (F/T)
6101 Security Guard
Total
0 0 6 6
0 0 0 1
0 0 0 I
5 7 13 17
Proposed Budget lg99/00 Page 56
Community Services Department
Organization Chart
Public Works
Public Works
Operations
Manager
Contractual
Landscape/
ROIN/Parks
Maintenance
Ma ntella nce
Contractua!
~uilding
Maintenance
ContractualFleet
Maintenance
Contractual
City Engineer
Engineer
Technician/
CADD
Operator
Security
Guard**
Total:
Denotes New Employee (12 Months)
Denotes New Employee (4 Months)
Director of
Community
Services
Beautification
Contractual
Landscape
Architect
Contractual
Tra nspo rtation
Public
J Executive
Assistant
Parks/Recreation
Cultural & Transportation
Services
Spec~l
Evects
Contractual
Athletics
Parks & Recreation
Services
Super ntendent
Attendant
P/T (6)
10 Full-time Employees
7 Part-time Employees
Page57
Proposed Budget 1999100
CITY OF AVENTURA
1999/00
1~i Provide accurate and quick responses to resident requests and concerns.
complete improvements at Waterways Park and Founders Park.
3. Work with Cultural, Recreation and Beautification Advisory Boards to provide quality
programs and services to the residents.
4. Implement approved operating and CIP budget.
5. Continue Tree City USA status.
6. Continue Stormwater Drainage Projects.
7. Continue to improve ridership on City-wide shuttle bus service.
8. Continue to improve traffic signage, striping and signalization.
9. Implement City-wide beautification program.
10. Manage contractual maintenance services and programs.
11. Expand recreation and cultural programming for residents.
12. Plan and implement cultural and special events.
13. Expand recreation programming at Aventura Founders Park.
Residents Requests Cleared
Advisory Board Meetings Attended
Drainage Projects Completed
Beautification Projects Completed
Shuttle Bus Ridership
Potholes Repaired
Curb Miles of Streets Swept
Linear Feet of Pavement Repair/Markings
Engineering Plans Reviewed
Catch Basins Cleaned
Miles of Medians Maintained
Linear Feet of Curb and Sidewalk Maintained
Acres of Swales and Rights of Way Maintained
Special Events Held
Cultural and Recreation. Programs Held
Participants Registered For Programs
65 75 90
20 20 20
4 6 1
12 8 5
30,000 50,000
100 125 100
125 150 336
5,000 6,500 2,500
25 40 45
75 125 150
6 6 10
6,000 6,000 6,500
55 55 65
6 8 12
24 30 40
2,500 4,500 6,000
Proposed Budget 1999/00 Page 58
CITY OF AVENTURA
COMMUNITY SERVICES
1999100
BUDGETARY ACCOUNT SUMMARY
001-5001-539
120t
1401
2t01
2201
230t
240t
PERSONAL SERVICES
EmploysaSalarisa $ 181,492 $ 240,858 $ 325,350 $ 141,147 $ 353,474
Overtime 318 49 500 770 750
FICA 13,814 18,265 20,594 10,504 27,041
Pension 21,279 28,109 31,607 14,246 37,221
Health, Life & Disability 12,683 t8,214 24,575 8,594 34,182
Worker's Compensation 196 16,231 14,059 8,126 23,803
3110
3111
3112
3150
3190
3450
3451
3452
3455
346O
4001
4101
4301
4311
4320
4420
4610
4620
Contractual Services
Prof. Services - Engineering
WASA Billing
Stormwater Data Management
Prof. Services -Landscape Arch.
Other Professional Services
Lands/Trsa Maint. Svcs-Streets
Beautification/Sig nage
Landscrrree Maint svsc-Parks
Transportation Servicas
509,293 $ 190,261 $ 140,000 $ 166,301 $ 125,000
0 500 17,160 19,704 40,000
0 32,207 9,360 0 0
202,872 47,616 50,000 28,368 25,000
49,561
270,341 320,125 320,000 252,912 750,000
47,062 25,350 20,000 4,220 20,000
0 0 150,000 9,137 130,000
0 225,000 35,781 225,000
Street Maintenanca/Drainage 67,908 94,760 100,000 38,301 100,000
OTHER CHARGES & SERVICES
Travel&PerOiem $ 1,758 $ 1,960 $ 1,500 $ (121) $ 1,500
Communication Services 1,402 1,621 1,500 5,091 10,000
Utilities-Electric 0 2,809 0 4,155 8,500
Utilities-Street Lighting 58,460 60,267 55,000 26,458 60,000
Utilitisa-Water 26,175 59,783 55,000 54,566 100,000
Lease 4,488 4,640 6,280 2,472 5,280
R&M - Vehicles 2,721 2,057 1,600 1,252 2,000
R&M- Buildings 17,035 4,770 5,000 3,991 5,000
Proposed Budget 1999100
Page 59
4645
4072
4091
4701
4850
4851
4020
5101
5120
5220
5240
529O
54t0
542O
5450
5901
R&M- Equipment 490 0 1,900 0 1,000
R&M-Parks 0 0 20,000 26,9t8 25,000
R&M- Streets 27,259 60,972 30,000 2A,674 30,900
Printing & Binding 2,656 3,268 2,500 4,572 6,000
Special Events 59,735 74,547 73,000 92,965 55,000
Cultural/Recraation Programs 39,309 72,676 26,000 21,459 30,000
Permitting Fees 0 19,200 20,000 0 0
COMMODITIES
OfliceSupplies $ 6,366 $ 5,395 $ 1,500 $ 2,710 $ 3,500
Computer Operating Supplies 3,956 2,365 1,500 445 1,090
Gas & Oil 281 1,635 750 1,279 3,900
Uniforms 0 0 1,750 3,113 3,000
Other Operating Supplies 5,0t 7 2,677 3,250 1,612 3,250
OTHER OPERATING EXPENSES
Subscriptions&Memberships $ 1,464 $ 1,101 $ 1,250 $ 907 $ 1,250
Conferences & Seminars 476 1,980 2,000 702 2,000
Training 1,157 3,000 1,250 606 1,500
Contingency 2,t6t 22 1,500 0 1,500
Proposed Budget 1999/00 Page 60
COMMUNITY SERVICES
3110
3111
3112
345O
346O
3150
3451
3452
3455
P~,,fessional Services En~ineerin.q - Provides funding fo professional engineering
consulting services to assist the Department in the areas of road maintenance and
design, traffic assessment, roadway acceptance, drainage, utilities, public works
permits, development review requirements, and other special projects.
WASA Billing - Costs associated with contracting with the County to collect
stormwater utility fees.
Data Mana,qement - Costs associated with administering the stormwater utility
program.
Landscape Services Provides for costs associated with contracting tree,
landscape, irrigation and flower maintenance services for all public right-of-ways,
and medians. Figure includes twelve month maintenance costs for William Island
Boulevard, NE 207 Street, NE 34 Ave, Yacht Club Drive, and NE 190 Street not
previously included in budget.
Street Maintenance/Drainage - Provides for estimated costs associated with
contracting street, sidewalk, and drainage maintenance services.
Professional Services Landscape Architect - Provides funding for professional
landscape architect consulting services to assist the Department with developing
maintenance specifications, developing landscape plans, as well as designing
specific medians, irrigation systems, and City entranceways.
Beautification/Si.qna.qe - Establishes funding for signage and beautification projects
to enhance the aesthetics of the City and foster community pride.
Landscape/Tree Maintenance Services- Parks - Provides funding for contracting
maintenance services for Aventura Founders Park. Services include: grounds
maintenance; tree maintenance; athletic field maintenance.
Transportation Services - Funding level includes providing three mini-bus public
transit routes on a five day operating schedule on a contractual basis with the
private sector. Transit system links the residential areas to community retail and
medical establishments.
Proposed Budget t 999100
Page 61
4320
4311
4672
4691
4850
4851
4920
5410
542O
Utilities Water - Provides funding for services associated with watering medians in
various areas of the City.
Util;:ies Street Li(~htin.q - Provides funding for services associated with street lighting
in various areas of the City.
R&M Parks - Provides funding for repair and maintenance of park amenities and
equipment, as well as contractual janitorial services for restrooms and office.
R & M Streets- Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage.
Special Events - This figure represents funding for events related to community
wide, annual events to enhance civic pride and improve the quality of life for the
residents: Founders Day, July 4th, Veterans Day, Arbor Day and other major
special events.
Cultural & Recreation Programs - Provide for costs associated with establishing
cultural a~d recreation programming such as trips, activities, classes, and the arts.
Permitting Fees - Costs associated with obtaining the required permits for the
stormwater drainage program.
Subscriptions & Memberships - Provides for funding memberships in the American
Public Works Association and the Florida and National Recreation and Parks
Association.
Conferences
conferences:
Association,
seminars.
& Seminars - Provides for funding for attending the following
~,merican Public Works Association, Florida Recreation and Parks
National Recreation and Parks Association, and local training
Page 62
Proposed Budget 1999100
NON
DEPARTMENTAL
CITY OF AVENTURA
1999~00
BUDGETARY ACCOUNT SUMMARY
001-900t-581
9117
9123
914t
TRANSFERS
Transfer to Park Development Fund $ $ 356,000 $ $ $
1,358,445
Transfer to Debt Service Fund
Transfem to Storm Water Fund ' I'035'~04 2~'? .......... ~.5~ ......................... ::~: ::
9123
NON DEPARTMENTAL
Transfers to Debt Service Fund - Represents debt service amounts required to fund
the Florida League of Cities Council Loan for the Government Center.
Proposed 1999100Budget
Page 63
CITY OF AVENTURA
1999~00
BUDGETARY ACCOUNT SUMMARY
001-900t-590
4101
4201
4301
4401
4420
444O
4501
4650
529O
5901
OTHER CHARGE SERVICES
Communication Services $ 53,679 $ 57,6~A $ 42,000 $ 35,275 $ 80,000
Postage 25,514 19,465 18,000 8,667 18,000
Utilities 22,046 1 t ,192 t 3,000 5,045 25,000
Office Space Lease 299,948 216,271 222,582 1 t 1,122 167,000
Leased Equipment 159 225 2,000 153 2,000
Copy Machine Costa 17,368 12,776 20,000 6,066 20,000
Insurance 21,327 142,6t2 200,000 74,416 240,000
R&M- Office Equipment 4,428 1,830 5,000 3,t40 5,000
COMMODITIES
Other Operating Supplias $ 10,691 $ 8,576 $ 10,000 $ 5,625 $ 15,000
OTHER OPERATING EXPENSES
Contingency $ 10,031 $ 16,112 $ 25,000 $ 15,775 $ 30,000
Proposed1999100Budget Page64
4101
4301
4401
4501
4650
NON DEPARTMENTAL
Communication Services - Estimated costs associated with telephone service,
internet access, web pages, and other communication type services for Government
Center and Police Department. Includes only half of regular phone bill for 466-
8900. The balance is charged to the Police Department.
Utilities- Estimated costs associated with electricity, water, sewer and refuse service
for the new Government Center.
Office Lease - Costs associated with leasing office space for Government Center for
9 month period.
Insurance - Liability and property insurance coverage for all City owned or leased
facilities and equipment and all employees and officers.
_R & M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Government Center.
~ge65
propm~ed 1999/00 Budget
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
1999100
PROJECT APPROPRIATION
001-80XX
City Commission - 01-5tl
64t0 Equ pment $ ' $ ' $ . $ $
City Manauer's Office 4)5- 912
6401 Computer Equipment $ $ 4,870 $ 4,000 $ $ 4,000
6410 Equipment 2,671 2,747
Fin nce u o Serv.-10-513
6401 Computer Equipment $ 266,862 $ 138,740 $ 95,572 $ 18,010 $ 28,700
6410 Equipment 10,583 3,100 $ 2,844 1,274 $ 5,000
Cit~ Clerk - 08-519
6401 Computer Equipment $ $ $ 4,000 $ 3,799 $ 4,000
64t0 Equipment 19,898
Public Safet~ -20- 521
6401 Comput~rEquipment $ 568,583 $ 125,942 $ 156,488 $ 23,252 $ 105,000
6407 Radio Purchase & Replace. 43,994 13,284
6410 Equipment 353,893
6450 Vehicles 505,409 257,113 43,000 116,699
Community Develoement - 40-52A
6401 Computer Equipment $ t6,717 $ 3,964 $ t,000 $ $ 6,000
6410 Equipment 26,060 2,396
6450 Vehicles 25,861 24,000
proposed Budget 1999100 Page 66
Community Services - 50-539/5411572
640t ComputsrEquipment $ 738 $ 5,522 $ $
6410 Equir, ment 4,936 3,704 21,158 6,t07
6450 Vehicles 25,506 22,342 22,342
6301 Beautlflcetion Projects 1,508,741 1,650,000 280,83t
6302 Walkways/Sidewalks 24,833 50,000 7,875
6303 Safety Improvemeats t96,794 700,000 t03,081
6304 BUS Shelters/Benches 34,735 152,514 142,0~0 11,398
6305 Road Resurfacing 7,775
6309 NE 183rd Street 544,945 906,525 871,556
6313 NE 185th Street & NE 28th Ave. 740,000 34,355
6314 NE 190th Street 775,000 22,734
6315 NE 207th Street 1,080,000 286,936
6306 Drainage Improvements 41,364
6102 Park Property Purchase
Watemmys Park Improvements
6310 Aventura Found~s Park
914,101
$ 2,500
t,t50,000
30,000
130,000
1,350,000 $ 1,364,391 1,000,000
170,000
86,832 96,518 23%000
6307 Lighting Improvements 19,290 300,000
Non-De~arWnenta1-90- 590
6201 Government Center $ $ 397,354 $ $ 159,918 $ 980,000
6208 Building~Equipment 239,752 3,515
6999 Capital Reserve 2,573,292 4,596,708
Proposed Budget 1999/00 Page 67
OFFICE OF TOlE CITY MANAGER
6401 Computer Equipment - This project consists of upgrading computer equipment in the
City Manager's Department.
FINANCE SUPPORT SERVICES
6401 Computer Equipment - This project consists of expanding the City's general
computer system, which is used by all City Departments. This project also consists of
upgrading computer equipment in the Finance Support Services Department in the
amount of $7,700.
6410 Equipment - This project consists of purchasing office furniture for additions to
existing furniture and equipment in the Finance Support Services Department.
CITY CLERK'S OFFICE
6401 Computer Equipment - This project consists of upgrading and replacing computer
equipment in the City Clerk's Office.
PUBLIC SAFETY
6401 Computer Equipment - This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department. The primary system
consisting of CAD dispatch, records management and mobile laptop computer capabilities
was acquired in the 1996/97 fiscal year but will require expansion during the year plan to
accommodate growth and required upgrades.
5 Mobile Laptops $ 55,000
10 Computer Workstations 25,000
Upgrades 25,000
6407 Radio Equipment - This project consists of purchasing 3 handheld radios and 3
mobile radios to accommodate growth.
6450 Vehicles - This project consists of purchasing police vehicles to accommodate new
employee additions and establish a vehicle replacement program in the Police Department.
Replace 5 Patrol Vehicles and 1 Motorized Carts
Page 68
Proposed Budget 1999/00
COMMUNITY DEVELOPMENT
6401 Computer Equipment - This project consists of upgrading and replacing computer.
equipment.
6301 Beautification Projects - This program consists of funding
Citywide Beautification/Landscape Master Plan as follows:
Biscayne Boulevard (5/6) Phase II $800,000
FEC Landscape Buffer
Holiday Decoration & Lighting 100,000
Aventura Boulevard Entrance Features 250,000
projects included in the
6302 Walkways & Sidewalks - This program consists of repairing sidewalks along Country
Club Drive.
6304 Bus Shelter/Benches - This project provides for the systematic replacement of bus
benches, shelters, and trash receptacles within the City.
Replace 3 shelters $130,000
6102 Purchase Park Property - This project consists of purchasing the 2 acres south of
the Huber Tract located on the intracoastal at the end of NE 188th Street which will be
utilized as a future cultural center site and or park.
6310 Aventura Founders Park Improvements - This project consists of installing
enhancements to this park site as requested based on input from the community:
Shade structure
Additional tot swings
Gazebo/amphitheatre with power
Engineering and Design for amphitheatre
Storage Shed
Parking Lot Expansion Design
6311 Waterways Park Improvements - This project consists of making the following
improvements to this park site recently acquired by the City:
Playground Equipment Resurface Basketball Court/replace goal
Walkways, benches and trash receptacles
Sun Shelter
Exercise Stations
Landscaping and Irrigation
Replace and add fencing
New Signage
Power and Security Lighting
Design and Engineering Costs
Proposed Budget 1999/00 Page 69
6307 ~ Improvements - This project consists of installing decorative street lighting
on NE 34th Avenue.
6201 Government Center - This project consists of completing the construction of the
permanent Government Center building in the center portion of the City to consolidate and
house all City offices, including the Police Department and provide for future growth,
Proposed Budget 1999/00 Page 70
POLICE
EDUCATION
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999/00
This Fund is used to account for revenues and expenditures associated with the two dollars~
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be~
lused to further the education of the City's Police Officers.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
34oooo/349999 Charges for Services
3~oooo~3ssgs9 Fines & Forfeitures
360000/369999 Misc. Revenues
3e0000~389999 Transfer from Funds
399900/399999 Fund Balance
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
1,068 1,000 2,600 1,884 2,600
10 0 50 108 50
0 0 0 0 0
0 0 1,496 4,199 t,496
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000~49~9 Other Charges/Svcs 0 0 0 0 0
soo~5399 Commodities o o o o o
54oo/5999 Other Operating Expenses 1,000 0 4,146 0 4,146
6oo~sss9 Capital Outlay o o o o
Proposed Budget 1999100 Page 71
CITY OF AVENTURA
1999100
REVENUE PROJECTIONS
3511000
3611000
3999OO0
Fines $ 1,068 $ 1,000 $ 2,600 $ 1,884 $ 2,600
Interest Earnings 10 50 t08 50
Carryover 0 0 1,496 4,199 1,496
EXPENDITURES 2001
Public Safety - 521
Training
TOTAL EXPEN~TURES
$ 1,000 $ $ 4,146 $ $ 4,t46
351395
Fine Assessed for Local Police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the corporate limits of the City, which, by
law, must be used to further the education of the City's Police Officers.
Proposed Budget 1999/00 Page 72
STREET
MAINTENANCE
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999100
This fund was established to account for restricted revenues and expenditures which by
State Statute are designated for street maintenance and construction costs. All
expenditures will be accounted for in the General Fund by designating specific expenditure
accounts in the Community Services Department and the Capital Improvement Program.
REVENUE PROJECTIONS
3100/)0/31999~ Locally Levied Taxes
320000132999; Licenses & Permits
330000/33999~ Intergovernmental Rev.
340000/3498~ Charges for Services
3sooo0/359ss; Fines & Forfeitures
360000/36~ Misc. Revenues
380000/389999 Transfer from Funds
399900/39999; Fund Balance
0 0 0 0 0
0 0 0 0 0
349,356 338,0~0 348,000 203,85,5 359,S00
0 0 0 0 0
0 0 0 0 0
0 3,000 3,000 3,933 3,000
0 0 0 0 0
25,803 0 2t ,000 64,425 40,000
EXPENDITURES
looo/2ss9 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/49~9 Other Charges/Svcs 0 0 0 0 0
5o00/5399 Commodities 0 0 0 0 0
5400/.~o~ Other Operating Exp. 0 0 0 0 0
6000/6999 Capital Outlay 0 0 0 0 0
9000/9999 Transfers 354,353 341,000 372,000 186,000 402,500
Proposed Budget 1999/00 Page 73
CITY OF AVENTURA
1 999100
REVENUE PROJECTIONS
3351200
3353OO1
3353010
3354910
3611OOO
3099OOO
5819101
Intemovemmental Revenues
State Revenue Sharing $ 84,041 $ 78,000 $ 81,000 $ 44,562 $ 84,000
Local Option Cap. Impr. Gas Tax 81,685 80,000 82,000 45,200 84,500
Local Option Gas Tax 183,630 180,000 185,000 103,342 t91,000
Gasoline Settlement 10,751 $
Misc. Revenues
interest Earnings $ ' $ 3'Q~0 $ 3,000 $ ~!~?. $ ........... ~'~:
1i:~ii ::il ! :.:::i il !::i!i!i:. !i i ::.i iiiii!i i i! il i: ~!i i! i ::i !::::i i::i ~il !i!::!::~¢i! i i i!?::: ~i::?~i ? !::i:il =========================:::::::::::::::::::::::::::::::::::::::
Carryover $ 25,803 $ - $ 21,000 $ 64,425 $ 40,000
Proposed Budget 1999/00 Page 74
3351200
3353001/ .... 010
Stc*e Revenue Proceeds - Revenue received in this category represents a
portion of the total State Revenue Sharing Funds. Their source is the motor fuel
tax and is restricted to road construction and maintenance. Based on
information from the State, it is anticipated that $84,000 will be received in the
upcoming fiscal year.
Local Option Gas Tax - The County has adopted two phases of the local option
gas tax. The first phase is six cents per gallon on fuel and is collected by the
State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to center line mileage in each
city. These funds must be used for transportation related expenditures. The
second phase must be used for transportation expenditures needed to meet the
requirements of the capital improvements elements of an adopted
comprehensive plan.
9101
Transfer To General Fund - After the budget is reviewed, specific expenditure
accounts in the Community Services Department and the Capital Improvement
Program will be designated as funded from this fund. Although we will account for
these expenditures within the General Fund, transfers will be made once per
month from the street construction and maintenance fund to the general fund to
reimburse the general fund for actual expenditures made from these designated
expenditure accounts.
Proposed Budget 1999/00 Page 75
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999100
This fund was created to account for impact fees derived from new developments and
restricted by Ordinance for Police capital improvements. This fund provides a funding source
to assist the City in providing police services required by the growth in the City.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
330000/339999 intergovernmental Rev.
340000~349~99 Charges for Services
3sooo~3ss999 Fines & Forfeitures
360000/369999 Misc. Revenues
380000~389~9 Transfer from Funds
3s~00~399999 Fund Balance
$ $ $
0
0
0
0
0
0
0
$ $
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
58,000 60,000 9,323 60,000
0 0 0 0
107,375 175,t50 275,35t 96,574
EXPENDITURES
t00~2s99 Personal Services $ $ $ $ $
3000/3999 Contractual Services 0 0 0 0 0
400~4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400~5999 Other Operating Exp. 0 0 0 0 0
6000/6999 Capitsi Outlay $ $135,1tl $ 235,150 $107,1t6 $156,574
9000/9SS9 Transfers o o o o o
proposed 1999/00 Budget Page 76
CITY OF AVENTURA
1999~00
REVENUE PROJECTIONS
361100
3632200
3m
Misc. Revenues
Interest Earnings $ 4,746 $ $ $ 5,865 $
Police Impact Fees t82,731 58,000 60,000 3,458 60,000
Non -Revenue
Carryover $ - $ 107,375 $ 175,150 $ 275,35t $ 96,574
EXPENDITURES 2001
Public Safet~ - 521
6407 Radio Purchase & Replace. $ 100,000
6450 Vehicles 122,700 94,660
6410 Equipment $ - $ 135,1tt 52,294 $ 12,456 56,574
Non-Deoadmental -
6999 Capital Reserve $ . $ $ 60,156 $ $
Proposed 1999/00 Budget Page 77
3632000
Police Impact Fees - Represents fees collected from new development to pay for
additional police costs and capital equipment caused by the impact of the
development on services and the community.
PUBLIC SAFETY
6407 Radio Equipment - This project involves purchasing a new 800 Mhz frequency for the
Police Department.
6401 Equipment - This project consists of purchasing the following equipment for the Police
Department:
Dive Team Equipment
2 Overhead light bars, Siren & Cages
Marine patrol engine replacement
5 Tactical Rifles
10 Handguns
SWAT equipment
Proposed t999100 Budget Page 78
~0' of EXCe~
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999100
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees derived
from new developments and restricted by Ordinance for Park capital improvement projects.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
3400001349999 Charles for Services
~oo~3s~sss Fines & Forfeitures
~oooo~3ss~ Misc. Revenues
30000~309099 Transfer from Funds
399900/399999 Fund Balance
$ $ $
0 0 0 0
0 0 1,050,000 40,000
0 0 0 0
0 0 0 0
0 700,000 50,000 37,788
0 0 0 0
0 0 534,807 5t0,438
0
1,000,000
0
0
25,000
0
0
EXPENDITURES
looo;2ss9 Personal Services $ $ $ $ $
3000/3999 Contractual Services 0 0 0 0 0
400~4999 Other Charges/Svcs 0 0 0 0 0
soo~s3ss Commodities o o o o o
5400/5999 Other Operating Exp. o o o o o
Capital Outlay $ $ 684,554 $ 1,634,807 $ 1,560,264 $ 1,025,000
Transfers o 0 o o o
Proposed Budget1999/00 Page 79
CITY OF AVENTURA
1999100
REVENUE PROJECTIONS
3377100
3611OOO
3632700
Interaovemmental Revenues
Safe Neighbor. ParksGrant $ - $ 160,000 $ 1,050,000
Misc. Revenues
Interest Eamings $ 2,973.0 $ $ $ $
Recreation Impact Fees 256,84t ?00,000 50,000 37,788 25,000
3999OOO
Non -Revenue
Carryover $ . $ 317,000 $ 534,807 $ 510A38 $
EXPENDITURES S001
~ - 572
6310 Aventura Founders Park $ $ 684,554 $ 534,807 $ 510,264 $
6102 Park Property Purchase 1,050,000 $ 1,050,000 1,000,000
Non-Departmental - 590
6999 Cap ta Reserve $ . $ - $ 50 000 $ $ 25,000
TOTAL EXPENDITURES i tli!
proposed Budget 1999/00 Page 80
3377100
This represents the amount anticipated from the Safe Neighborhood Grant
Program to fund the purchase of the additional 2 acres south of the Huber Tract.
COMMUNITY SERVICES
6102 Purchase Park Property - This project consists of purchasing two additional acres
south of the Huber Tract located on the intracoastal at the end of NE 188th Street which
will be utilized for the proposed Cultural Arts Center or as a future City park.
Proposed Budget 1999/00 Page 81
DEBT SERVICE
FUND
CiTY OF AVENTURA
CATEGORY SUMMARY
1999~00
This fund was established to account for debt service payment expenditures associated
with the long term financing for the purchase of properties utilized for public parks, and the
~rmar Government Center and Police Station and the construction of the Cultural
Government Center and Police Station.
REVENUE PROJECTIONS
3100001319999 Locally Levied Taxes
3200001329999 Licenses & Permits
33000~339s99 Intergovernmental Rev.
34000~349999 Charges for Services
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues
3aooou38~99 Transfer from Funds
399900/399999 Fund Balance
0 $ 291,313$ 1,440,000 $
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 9,887 20,000 4,644
0 0 0 0
0 0 0 207,873
1,3~,445
EXPENDITURES
1000~2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
40~49~9 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities o o o o o
540015999 Other Operating Expense,, o o o o o
Proposed Budget 1999/00 Page 82
6ooo~sss Capital Outlay o o o o o
?ooo~9~ Debt Service o o 1,460,000 t43,087 1,358,445
9000/9999 Transfers o o o o o
Proposed Budget 1999/00 Page 83
CITY OF AVENTURA
1999~00
REVENUE PROJECTIONS
3141OO0
3142200
31430OO
3144OOO
3611000
3811001
3999OO0
Utility Tax- Electric $ $ 187,328 $ 1,440,000 $
Utility Tax-Telecommunications 59,847
UUlity Tax-Weter 37,293
Utility Tax-Gas 6,845
Interest Earnings 9,887 20,000
Transfer from General Fund
Ca~rryover
4,644
207,873
1,358,445
EXPENDITURES 9001
7130
7230
7,330
Non-Deasrtmental - 590
Principal
Interest
Other Debt Service Costs
TOTAL EXPENDITURES
$ $ 4t2,000 $ $ 355,000
206,304 1,038,000 143,087 982,410
10,000 21,035
Proposed Budget 1999/00 Page 84
3811011 Transfer From General Fund -Amount transferred from the General fund to fund
Debt Service costs.
7130
7230
Principal - Principal payment due 4/1/2000 on the Florida Municipal League
Council Loan which financed the construction of the Government Center, Police
Station and Cultural Center as well as refund the line of credit which paid the
costs of acquiring the Park site and Government Center site.
Interest - Interest payments due on the loan which will be payable on 4/1/2000
and 10/1/2000.
7240 Other Debt Service Costs - Fees payable to the Florida League of Cities for
acting as the paying agent and arbitrage calculation costs.
Proposed Budget 1999100 Page 85
CAPITAL
CONSTRUCTION
FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999100
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes
320000/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
340000/349999 Charges for Services
350000/36~ Fines & Forfeitures
3~00~3~g~9 Misc. Revenues
3soee~3s~ Transfer/Debt Proceeds
05
0 0
0 0
0 0
0 0
0 17,630
0 3,200,000
$ S
0 0 0
0 0 0
0 0 0
0 0 0
250,000 6 150,000
6 900,000 0
399900/399999 Fund Balance 0 0 10,250,000 63,458 6,850,000
EXPENDITURES
lOOO~26~ Pemonal Services o o o o o
30/)0/3999 Contractual Services o o o o o
4000/4999 Other Charges/Svcs o o o o o
soo0/63g6 Commodities o o o o o
5400/5999 Other Operating Expense o o ~ ..... 0 0
soo0/6~ Capital Outlay o 2,844,876 to,5oo,ooo 1,o91,47o 7,ooo,ooo
7oo0~7~ Debt Service o o o o o
sooo~sss Transfers o o o o o
Proposed Budget 1999/00 Page 86
CITY OF AVENTURA
1999100
REVENUE PROJECTIONS
Interest on Investments $ $ 17,630 $ 250,000 $ 150,000
Carryover 10,250,000 63,458 6,850,000
Bond Proceeds - 3,200,000 .... 9{)0!~
EXPENDITURES 900t
6101
6201
Non-De ~(mental - 590
Land Acquisition
Government Center
TOTAL EXPENDITURES
$ $ 2,8t2,785 $ $ 902,941 $
- 32,091 10,500,000 t88,529 7,000,000
Proposed Budget t999/00 Page 87
3611000
3999000
Interest on Investments - Interest on balance held by Florida Municipal League
Loan Council until paid to contractors.
Carryover - Fund balance carried forward from the 1998/99 fiscal year.
NON DEPARTMENTAL
6201
Government Center - This project consists of completing the construction of the
permanent Government Center building in the center portion of the City to
consolidate and house all City offices, including the Police Department and
provide for future growth.
propos4~ Budget ~s~3~O0 P~je 88
STORMWATER
UTILITY FUND
CITY OF AVENTURA
CATEGORY SUMMARY
1999/00
REVENUE PROJECTIONS
31000(}/319999 Locally Levied Taxes
3200001329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
340000~349999 Charges for Services
380000~389889 Fines & Forfeitures
360000/369999 Misc. Revenues
38ooo~9s99 Transfer from Funds
39990~399999 Fund Balance
0
0
875,094
0
0
,035,704
0
$ $
0 0 0
0 0 0
814,036 357,626 834,397
0 0 0
0 4,619 0
848,053 702,008 167,073
0 0 0
EXPENDITURES
1000~2999 Personal Services $ $ $ $ $
300013999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 8
54oo~5ss~ Other Operating Exp.
6oo~6988 Capital Outlay $ $ 1,042,652 $ 1,495,169 $ 424,719 $ 252,873
~00/9989 Transfers $ - $ ~'~O !~'9~. ? ~3~0 ~ ...... ~'~
Proposed Budget 1999100 Page 89
CiTY OF AVENTURA
t 999~00
REVENUE PROJECTIONS
3439110
3611000
3811001
3999OOO
Charees for Services 4-1
Stormwater Utility Fees $ - $ 875,094 $ 8t4,036 $ 357'626 $ 834 39~
Misc. Revenues 6-9
- · $ 4,619 $
Interest Earnings · - · - $ '
Non -Revenue 8-9
Transfer From Gen Fund $ 1,035,704 $ 205,000 $ 143,158
Carryover 0 0 643,053 558,850 167,073
Proposed Budget 1999100 Page 90
CITY OF AVENTURA
1999~00
EXPENDITURES 5001
Capital Outlay:
Community Services - 538
6306Drainagelmprovements $ $ 6,948 $ 1,243,053 $ 281,561 $ 25,000
6316 2t3 St. Stormweter Collector 1,035,704 205,000 143,158
Non-Deoartmental - 590
6999 Capital Reserve $ $ $ 47,116 $ $ 227,873
Total Capital Outlay
NON-DEPARTMENTAL - TRANSFERS 9001
9101
Transfers - 581
Repayment to General Fund $ $ $ $ $ 575,000
Transfers to General Fund $ 240,500 $ 166,920 $ 83,460 $ 173,597
Proposed Budget 1999100 Page 91
343311
Stormwater Utility Fees - It is proposed to maintain the S*~rmwater fee at $2.50
/ERU to fund the required drainage improvements. The folloWing represents
the computation of the revenues derived from Stormwater Utility Fees:
Customer Data:
Projected No. of Billable ERUs 29,277
Monthly Rate Per ERU $2~50
Revenues:
Gross Stormwater Utility Billings $ 878,313
Less: Uncollectibles $ (43,916)
Yields: Net Stormwater Revenue $ 834,397
Proposed Budget 1999/00 Page 92
COMMUNITY SERVICES
6306 Drainaqe Improvements - Based on the Stormwater Master Plan prepared by the
City's consulting engineers, the City has been divided into three major basins; (1) the area
to the south of Lehman Causeway, (2) the area between Lehman Causeway and NE
207th Street and (3) the area north of NE 207th Street. The following three areas within
the City have been identified as locations of primary concern: (Area 1) west of NE 30
Avenue and east of Biscayne Boulevard; (Area 2) in the southwest portion of the City
bounded by NE 193 Street and to the south by NE 185 Street and; (Area 3) a triangular
area located in the northwest corner of the City. The Master Plan provided for improving
Stormwater drainage for all parts of the City via two Stormwater Collectors, one for NE
213 Street (North Aventura Stormwater Collector), and one proposed for NE 29 Ave.
between 187 and 191 Street (South Aventura Stormwater Collector). Both collectors will
have positive outfalls discharging the runoff into canals that connect to the Intracoastal
Waterway. This will enable the effective dissemination of stormwater and resolve the
street drainage problems that currently exist. The North Aventura Stormwater Collector
was completed two years ahead of schedule. This was accomplished be entering into a
private-public partnership with the owners of Aventura Commons, Aventura Lakes and
Gulfstream Racetrack and combining the drainage outf'all for all entities. The South
Aventura Stormwater Collector is under construction and will be complete in the 1998/99
fiscal year. The General fund loaned the Stormwater Utility fund $1,150,000 to expedite
the North Aventura Stormwater Collector. This amount will be repaid over the next two
years. The following projects are scheduled for the 1999/00 fiscal year:
Minor Drainage Improvements
25,000
Proposed Budget 1999100 Page 93
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
CATEGORY SUMMARY
'1999/00
This Fund was established to account for revenues and expenditures associated withI
services provided by off duty Police Officers in private customer details to the various~
bus nesses and condominium associations. ~
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes 0 0 0 0 0
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Rev 0 0 0 0 0
34000~34sss9 Charges for Services 0 0 357,t20 213,911 383,000
350000/359999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 0 0 0 0 0
380000/389999 Transfer from Funds 0 0 0 0 0
399900/399999 Fund Balance o o o o o
EXPENDITURES
1000/2999 Personal Services 0 3/8,529 357,120 206,795 383,000
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/53s9 Commodities 0 0 0 0 0
5400/s999 Other Operating Expen 0 0 0 0 0
6000/6999 Capital Outlay o o o o o
Proposed Budget 1990/00 Page 94
CITY OF AVENTURA
1999100
REVENUE PROJECTIONS
3421100
Chames For Services
Police Detail Billing 0 357,120 213,911 383,000
CITY OF AVENTURA
t 999100
EXPENDITURES 5001
1420
2101
2401
Public Safety - 521
Extra Duty Detail 0 328,619 310,000 179,510 330,000
FICA 0 25140 23,715 13,732 27,000
Worker's Compensation 0 24770 23,405 13,553 26,000
TOTAL EXPENDITURES ~:ti:::: i ~ ~[ ; :~ i ~: ~ ~b~ ~i ! ~ ~~ ~ ~d~ fi ii:~i ~ ~
3421100
Police Detail Billing - Estimated amount of revenue generated by off-duty
details in the City's business and residential communities.
Proposed Budget 1999100 Page 95
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by Objectives Process in the formulation of its
budget. Departmental Budgets include a Recap page that contains the Department
Description and Personnel Allocation Summary and Organization Chart. Each
department also includes an Objectives page and a Budgetary Account Summary. The
Objectives page presents a review of the department objectives and
performance/workload indicators. The Budgetary Account Summary provides
expenditure detail and a comparison of current and previous years expenditures. The
Budgetary Process is intended to be very valuable in communicating with the
Commission and citizens of the City.
BUDGET PROCESS
The City of Aventura's Budget process began in April with a staff meeting between the
City Manager and Department Directors to review budget philosophy and develop
overall goals and objectives. The entire budget process encompasses approximately
five (5) months of the fiscal year. During this period, meetings were held with
Department Directors, the City Commission and the public to insure representative
input. The budget calendar that follows details the actions taken during the budget
process.
DATE
RESPONSIBILITY
ACTION REQUIRED
April 9
April 23
April 23 to May 19
May 19 to July 12
July 12
July 20
September 2*
September 16'
City Manager
Department Directors
City Manager
All Department Directors
City Manager
Finance Department
City Manager
City Manager
City Manager
City Commission
City Commission
City Commission
Overview of budgetary issues and
establish priorities.
Staff meeting is held to distribute
Budget Request Forms. Forms will
include budget figures for previous
fiscal year along with actuals for six
months of current fiscal year.
Completed Budget estimates are
submitted to City Manager. Revenue
estimates are prepared.
Conducts departmental budget
review meetings, balances budget
and prints budget documents.
City Manager's recommended
budget document and message are
submitted to City Commission.
Budget Review Meeting, adopt
tentative Ad Valorem rate
First Reading on Budget and Ad
Valorem Tax Rate Ordinance
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance and
Public Hearings
Budget 1999100 Page 96
September 1 7
City Clerk
Tax Rate Ordinance delivered to
Property Appraiser.
October 1 All Departments New Budget becomes effective.
*Dates subject to change based on School Board and county Commission dates.
BUDGET AMENDMENT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as follows:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinance requiring two (2) public hearings and approval by the City
Commission.
Any change or amendment to the budget which transfers monies within a
fund but does not increase the total appropriated amount can be
accomplished with the preparation of a Resolution. This does not require a
public hearing, however, approval by the City Commission is still necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditures are
recognized in the accounts and reported on the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The accrual basis of accounting is followed for the proprietary fund types. The modified
accrual basis of accounting is followed in the governmental fund types and the
expendable trust funds type. Under the modified accrual basis of accounting, revenues
are recorded when susceptible to accrual, that is, when they are both measurable and
available. Available means collectible within the current period or soon enough
thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the
general rule are principal and interest on general long-term debt which is recognized
when due.
Budget 1999~00 Page 97
GLOSSARY
ACCOUNT
ACCOUNTING SYSTEM
APPROPRIATION
ASSESSED VALUATION
BOND
BONDED DEBT
BUDGET
BUDGETMESSAGE
BUDGETARYCONTROL
CAPITALPROGRAM
A term used to identify an individual asset, liability,
expenditure control, revenue control, encumbrance control, or
fund balance.
The total structure of records and procedures which discover,
record, classify, summarize, and report information on the
financial position and results of operations of a government or
any of its funds, fund types, balanced account groups, or
organizational components.
An authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes.
An appropriation is limited in amount to the time it may be
expended.
A valuation set upon real estate or other property by the
County Assessor and the state as a basis for levying taxes.
A written promise, generally under seal, to pay a specified
sum of money, called the face value, at a fixed time in the
future, called the date of maturity, and carrying interest at a
fixed rate, usually payable periodically. Note: The difference
between a note and a bond is that the latter usually runs for a
longer period of time and requires greater legal formality.
That portion of indebtedness represented by outstanding
bonds.
A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them. Used without any modifier, the term
usually indicates a financial plan for a single fiscal year.
A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues. Represents the level of
control at which expenditures may not exceed budget. Any
revisions that alter the total expenditures of a department
must be approved by the City Commission.
A plan for capital expenditures to be incurred each year over a
fixed period of years to meet capital needs arising from the
long term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the
government is to have a part and specifies the full resources
estimated to be available to finance the projected
expenditures.
Budget 1999100 Page 98
CAPITAL BUDGET
CAPITAl_
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERVICE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
ENTERPRISE FUND
A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
A fund established to account for bond proceeds and
expenditures associated with the purchase of properties to be
to be utilized for public parks, cultural center and the
permanent Government Center and Police Station.
A fund established to account for the acquisition and
construction of major capital facilities other than those
financed by proprietary funds and trust funds.
Expenditures which result in the acquisition of or addition to
fixed assets.
The classification system used by a city to organize the
accounting for various funds.
A fund established to finance and account for the
accumulation of resources for, and the payment of, general
long-term debt principal and interest. Also called a SINKING
FUND.
The amounts of revenue which must be provided for a debt
service fund so that all principal and interest payments can be
made in full on schedule.
(1) Expiration in service life offlxed assets, other than wasting
assets, attributable to wear and tear through use and lapse of
time, obsolescence, inadequacy, or other physical of
functional cause. (2) the portion of the cost of a fixed asset
charged as an expense during a particular period. Note: The
cost of a fixed asset is prorated over the estimated service life
of such asset and each period is charged with part of such
cost so that ultimately the entire cost of the asset is charged
off as an expense. In governmental accounting depreciation
may be recorded in proprietary funds and trust funds where
expenses, net income, and/or capital maintenance are
measured.
Obligations in the form of purchase orders, contracts, or
salary commitments which are chargeable to an appropriation
and for which a part of the appropriation is reserved. They
cease to be encumbrances when paid or when the actual
liability is set up.
A fund established to finance and account for operations (1)
that are financed and operated in a manner similar to private
business enterprises - where the intent of the governing body
is that the costs (expenses, including depreciation) of
providing goods or services to the general public on a
Budget 1999100 Page 99
EXPENDITURES
EXPENSES
FISCALPERIOD
FISCAL YEAR
FIXED ASSETS
FUND
FUND ACCOUNTS
FUND BALANCE
continuing basis be financed or recovered primarily through
user charges; or (2) where the governing body has decided
that periodic determination of revenues earned, expenses
incurred, and/or net income is appropriate for capital
maintenance, public policy, management control,
accountability, or other purposes. Examples of enterprise
funds are those for utilities, swimming pools, airports, and
solid waste services.
If the accounts are kept on the accrual basis this term
designates total charges incurred, whether paid or unpaid,
including expenses, provision for retirement of debt not
reported as a liability of the fund from which retired, and
capital outlays. If they are kept on the cash basis, the term
covers only actual disbursements for these purposes. Note:
Encumbrances are not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and other charges which are
presumed to benefit the current fiscal period. Note: Legal
provisions sometimes make it necessary to treat as expenses
charges whose benefits extend over future periods. For
example, purchase of materials and supplies which may be
used over a period of more than one year and payments for
insurance which may be used over a period of more than one
year and payments for insurance which is to be in force for a
longer period than one year frequently must be charged in
their entirety to the appropriation of the year in which they are
incurred and classified as expenses of that year even though
their benefit extend also to other periods.
Any period at the end of which a governmental unit determines
its financial condition and the results of its operations and
closes its books. Note: It is usually a year, though not
necessarily a calendar year.
A twelve-month period of time to which the annual budget
applies and at the end of which a city determines its financial
position and results of operations.
Assets of a long-term character in which the intent is to
continue to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
An independent fiscal and accounting entity with a self-
balancing set of accounts recording cash and/or other
resources, together with all related liabilities, obligations,
reserves, and equities which are segregated for the purpose
of carrying on specific activities or attairling certain objectives
in accordance with special regulations, restrictions, or
limitations.
All accounts necessary to set forth the financial operations
and financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
Budget 1999/00 Page 100
GENERAL FUND
GOAL
GRANT
INCOME
INTERNALSERVICE
FUND
INVENTORY
ORDINANCE
POLICEEDUCATION
FUND
POLICE OFFDUTY
SERVICES FUND
REVENUES
The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all
activities except those required to be accounted for in another
fund: Note: The General Fund is used to finance the ordinary
operations of a governmental unit.
A statement of broad direction, purpose or intent based on the
needs of the community. A goal is general and timeless; that
is, it is not concerned with a specific achievement in a given
period.
A contribution by one governmental unit to another. The
contribution is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used in accounting for governmental enterprises
and represents the excess of the revenues earned over the
expenses incurred in carrying on particular phases of an
enterprise's activities. As indicated elsewhere, the excess of
the total revenues over the total expenses of the utility for a
particular accounting period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated department or agency
to other departments or agencies within a single governmental
unit or to other governmental units. Amounts expended by the
fund are restored thereto, either from operating earnings or by
transfers from other funds, so that the original fund capital is
kept intact.
A detailed list showing quantities, descriptions, and values of
property; also units of measure and unit prices. Note: The
term is often confined to consumable supplies but may also
cover fixed assets.
A formal legislative enactment by the governing board of a
municipality.
A special revenue fund used to account for revenues pursuant
to Florida Statute 943.25 which allows municipalities to collect
two (2) dollars from each traffic citation for the purpose of
criminal justice education and training for police officers.
A special revenue fund used to account for revenues and
expenditures associated with services provided by off duty
police officers in private customer details to the various
businesses and condominium associations.
Increases in governmental fund type net current assets from
other than expenditure refunds and residual equity transfers.
Budget 1999100 Page 101
SPECIAL REVENUE
FUND
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
STREET
MAINTENANCE FUND
TAXES
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statutes are designated for
street maintenance and construction costs.
Compulsory charges levied by a government for the purpose
of financing services performed for the common benefit. This
term does not include specific charges made against
particular persons or property for current or permanent
benefits such as special assessments.
Budget 1999100 Page
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission
Eric M. Soroka, City~.an/
Budget
Attached hereto please find the proposed 1999/00 Operating and Capital Budget.
The meeting dates regarding the budget are as follows:
Date Time
July 20 9:00 A.M.
September 2 6:00 P.M.
September-~l 6 6:00 P.M.
Subject
Budget Review
First Public Hearing
Second Public Hearing
Place
Government Center
Medical Center
Medical Center
The meeting on July 20 was scheduled to review the budget submitted by the City
Administration and to adopt the tentative millage rate as required by State Statute.
Commission members are encouraged to ask questions or discuss concerns with this
office prior to the budget review meeting.
After the review meeting, the budget document will be resubmitted in final form to
indicate Commission approved figures and will be utilized for the two Public Hearings.
The public hearing dates provide the residents the opportunity to express their views
and provide input on the proposed budget.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
cc: Department Directors
City Attorney
CC0771-99