12-10-1998 CC Workshop Agenda City of Aventura
City Commission
Workshop Meeting
December 10, 1998
9:00 A. M.
Executive Conference Room
2.
3.
4.
5.
Agenda
Government Center Project
Tri-City Library Update
Lighted Fountain Project (Mayor Snyder)
Founders Recognition Dinner Update
Aventura Blvd Lighting & Entrance Features
(Commissioner Perlow)
Other Business
Next Workshop - January 19, 1999 -9:00 A.M.
Miami Gardens Drive
Communit~ Redevelopment District
Point East Shopping Center
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to
participate in this meeting because of that disability should contact the Office of the City Clerk, 466-8901, not later than two days pdor
to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission
Eric M. Soroka, City ~a~l~,
December 1, 1998
Recommendation to Establish Guaranteed Maximum Price Construction
Management Services With James A. Cummings, Inc.- Government
Center Project
December 15, 1998 City Commission Meeting Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution, which
establishes Construction Management Services (CMS) with a Guaranteed Maximum
Price (GMP) relative to the Government Center project with James A. Cummings, Inc.
The GMP has been established at $12,528,155 including a $250,000 contingency.
BACKGROUND
As previously authorized, the City Administration has been negotiating the CMS fee
and GMP with James A. Cummings, Inc. for the Government Center project. Our goal
has been to obtain the lowest possible cost while at the same time protect the integrity
of the building design approved by the City Commission. We have spent a great deal of
time reviewing the project in detail with the contractor and architect to accomplish this
goal and I feel we are at a point where we can recommend the CMS fee and GMP to
the City Commission.
Process
In order to develop the GMP, the contractor obtained 3 quotes from bidders for each of
the major construction components (ie. electrical, mechanical, earthwork etc.). After
meeting several times and reviewing the project in detail we were able to reduce the
cost of the building from $14,474,665 to $12,528,155.
Project Cost
The agreed to project cost is as follows:
Construction Cost
Contingency
Performance Bond
Subtotal
Construction Management Fee
Subtotal
Tax savings @ 1.5%
Total
'Cost
$12,158,155
250,000
120,000
12,528,155
527,000
13,055,155
(195,827)
$12,859,328
S/sq. ft.
$158
3
2
$163
· The GMP is $12,528,155.
The Construction Management Fee is $527,000 or 4.25% of the construction cost
plus contingency amount.
· The first $200,000 in cost savings reverts back to the city. Any amount above the
$200,000 is split 75%/25%, with the larger amount reverting back to the City.
· The City shall review all bids and payments made by the contractor to
subcontractors. The City has the right to reject bids submitted by the subcontractor.
· The integrity of the building design approved by the City Commission has been
protected. Revisions have been made to non-critical areas or those areas not
visible to the public.
The original project cost developed in May 1998 was $10,500,000. The cost increase
can be attributed to the following factors:
· Original project estimate developed by the Architect was Iow
· Building conditions and Iow interest rates have increased construction costs by
increasing the amount of work available to the construction community.
· Building components were added after the estimate was developed (ie. Commission
Chambers redesign, fiber optic cables, generator redesign for emergency
conditions)
· The original air conditioned building area increased from 60,000 square feet to
73,686 square feet. The total including the mechanical enclosed area on the sixth
floor is 77,012.
The contract with the Architect requires additional fees once the 60,000 square feet
threshold is exceeded. The additional fees are $145,000.
Page 2
The revised budget for the Government Center Project is as follows:
Construction Cost
Additional Architect Fees
Security System, Phone System
Furniture
Contingency
Total
$12,859,328
140,000
400,000
400,0O0
200,000
$13,999,328
Of the total amount, $13,000,000 will be funded from the Revenue Bond Issue and
$1,000,000 from the 1999/00 fiscal year General Fund Budget.
Should you have any questions, please feel free to contact me.
EMS
CCO683-98
Page 3
1999 Revenue Bond SeHes
Park Site Purchase
Government Center Site Purchase
Government Center
ArchitectJLegalllssuance costs
Proceeds Required
Bond Issue Costs & Insurance Prer
Debt Service Reserve
Total
Amount
$ 3,037,072
3,400,000
12,859,328
600,000
$ 19,896,400
270,000
1,870,000 *
$ 22,036,400
Estimated Annual Debt Service Requirements
* 20 Year bond Issue $1,870,000 25 Year Bond Issue $1,650,000
30 Year Bond Issue $1,440,000
CIP Projection $1,450,000
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Commission
Eric M. Soroka, Ci~. nag~
December 9, 199~
Resolution Authorizing Execution of Agreement for Construction
Management Services and the Establishing Guaranteed Maximum Price
With James A. Cummings, Inc. - Government Center Project
December 15, 1998 City Commission Meeting Item
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution, which
authorizes the execution of the Agreement for Construction Management Services
(CMS) with a Guaranteed Maximum Price (GMP) relative to the Government Center
project with James A. Cummings, Inc. The Construction GMP has been established at
$12,501,946 including a $250,000 contingency. The Construction Management Fee is
$527,000. The total cost not including the potential tax savings is $13,028,946
BACKGROUND
As previously authorized, the City Administration has been negotiating the CMS fee
and GMP with James A. Cummings, Inc. for the Government Center project. Our goal
has been to obtain the lowest possible cost while at the same time protect the integrity
of the building design approved by the City Commission. We have spent a groat deal of
time reviewing the project in detail with the contractor and architect to accomplish this
goal and I feel we are at a point where we can recommend the CMS fee and GMP to
the City Commission.
Process
In order to develop the GMP, the contractor obtained 3 quotes from bidders for each of
the major construction components (ie. electrical, mechanical, earthwork etc.). After
meeting several times and reviewing the project in detail we were able to reduce the
cost of the building from $14,474,665 to $12,501,946.
Project Cost
The agreed to project cost is as follows:
Construction Cost
Contingency
Performance Bond
Subtotal
Construction Management Fee
Subtotal
Tax savings @ 1.5%
Total
Cost
$12,158,155
250,000
93,791
12,501,946
527,000
13,028,946
(195,434)
$12,833,511
S/sq. ft.
$ t 58
3
1
$162
· The Construction GMP is $12,501,946.
· The Construction Management Fee is $527,000 or 4.25% of the construction cost
plus contingency amount.
· The first $200,000 in cost savings reverts back to the city. Any amount above the
$200,000 is split 75%/25%, with the larger amount reverting back to the City.
· The City shall review all bids and payments made by the contractor to
subcontractors. The City has the right to reject bids submitted by the subcontractor.
· The integrity of the building design approved by the City Commission has been
protected. Revisions have been made to non-critical areas or those areas not
visible to the public.
· The completion date is scheduled for March 15, 2000.
The original project cost developed in May 1998 was $10,500,000. The cost increase
can be attributed to the following factors:
· Original project estimate developed by the Architect was Iow
· Building conditions and Iow interest rates have increased construction costs by
increasing the amount of work available to the construction community.
· Building components were added after the estimate was developed (ie. Commission
Chambers redesign, fiber optic cables, generator redesign for emergency
conditions)
· The original air conditioned building area increased from 60,000 square feet to
73,686 square feet. The total including the mechanical enclosed area on the sixth
floor is 77,012.
Page 2
The contract with the Architect requires additional fees once the 60,000 square feet
threshold is exceeded. The additional fees are $145,000.
The revised budget for the Government Center Project is as follows:
Construction Cost
Additional Architect Fees
Security System, Phone System
Furniture
Contingency
Total
$12,833,511
145,000
400,000
400,000
200,000
$13,978,511
Of the total amount, $13,000,000 will be funded from the Revenue Bond Issue and
$978,511 from the 1999/00 fiscal year General Fund Budget.
The City Attorney, Architect and staff have reviewed the Agreement.
Should you have any questions, please feel free to contact me.
EMS
CCO683-98
Page 3
1999 Revenue Bond Series
Park Site Purchase
Government Center Site Purchase
Government Center
Architect/Legal/Issuance costs
Proceeds Required
Bond Issue Costs &
Insurance Premiums
Debt Service Reserve
Total
Amount
$ 3,037,072
3,400,000
12,859,328
600,000
$ 19,896,400
270,000
1,870,000
$ 22,036,400
Estimated Annual Debt Service Requirements
* 20 Year bond Issue $1,870,000 25 Year Bond Issue $1,650,000
30 Year Bond Issue $1,440,000
CIP Projection $1,450,000
CITY OF AVENTURA
TO:
FROM:
DATE:
SUBJECT:
COMMUNITY SERVICES DEPARTMENT
MEMORA~
Eric M. Soroka, City//~a~'~ r
Robert M. Sherma ,r~Dir~r~ Community Services~~
November 17, 1998
Founders Recognition Dinner Staff Report
Pursuant to your request, I have prepared the following analysis of staff hours
dedicated to staging this event:
Community Services Director
Recreation Superintendent
Executive Assistant
Maintenance Worker
TOTAL
RMS/gf
96 @ $35.13 = $3,372.48
80 @ $19.81 = $1,584.80
40@$15.76 =$ 630.40
12@$ 8.49 =$ 101.88
228 $5,689.56
RMS98117
0
URB,a,N DESIGN
LAND PLANNING
GRAPHIC DESIGN
April 6, 1998
Mr~ Albert Catullo
Capital Projects Manager
Cit~ of Aventura
29.'79 N. E. 191st Street
Av~ntora, Florida 33180
Mn Catullo:
Pu[$uanl to tho directive of the City Council, I have respected potential entry feature locations on
BNcayne BOuleYard and have the following comments:
I)
Biscayne Boulevard Median at Snake Creek
A) This is the southern terminus of the City and in this area a sil!~ similar to the
one being placed in the median at the northam terminus of the Cily, may be
able to be accommodated.
B) This a~ea is within the FDOT right-of-way and FDOT safety and design criteria
will have to be mot.
I0
East Side of N.E. 187th Street (Anne Ackerman Boulevard)
A) This is the Point East entrance as well as the approximate southern terminus of
the City. This area is of sufficient size to allow for a major entrance feature
similar to what was designed for Aventura Boulevard.
B) Within this entrance feature the Point East sign must be accommodated.
C) This area presently has larg~ rock faceA walls which should bo heavily screened
with landscaping so the new illuminated entry featare,st~uidi out.
Il!)
East Side of N.E. 180th Street - This area ~s very limited but may be able to
accommodate a small entry feature/sign.
Iv)
East side ofN.E. ! 83rd Street (Williams Island Boulevard)
A) The available area includes very limited area on the south side, a median, and a
larger area on the north side.
B) The Williams Island Landscape Architect has developed a conceptual design
for this area.
V)
VI)
East Side of N.E. 187th Street - There is no available area dueto commercial
development on the north and south sides.
East Side of N. E. 191st Street - There ~s no available area due to commercial
development on the north and south sides.
OAK PLAZA PROFESSIONAL CENTER 8525 S.W. 92ND STREET, SUITE C11 MIAMI, FLORIDA 33156 (305) 596-6096
Mr. Albert Catullo
April 6, 1998
Page two
VII)
William Lehman Causeway - This asea is not conducive for an entry feature since a
{;anseway identification sign ex,sts m the median and the causeway primarily leads to
Sunny Isles Beach.
VllO
East Side of Ives Dairy Road
A) This area is not suitable since it will be enveloped with a high 'flyover' that
would block from view any entry feature.
B) On the south side of lhe intersection a retention pond is to be located while a
large billboard exists on the north side.
Ix)
East side ofN. E. 2071h S~re~t OVaterways Boulevard) - There appears to be sufficienl
area to accommodate an entry feature, however, extsung monument sq~s which occu
on the north and south sides ~'ould have to bo relocated or incorporated:in the design.
x)
West Side ofN. E. 2071h Street - A small entry feature may be able to be
accommodatad into what appears to be hospital property.
East side ofN. E. 213th $lreet - The north and south sides of this intersection appear 1o
have Sufficient area for an entry feature.
Xl0
West Side ofN. E 2131h Street - A more modest entry fealure may b~ able to be
a~commodated in this area.
In :virtually all cases encroachment will have to occur on private property. Once we receive a directive
as to which sit~s to address, the follovdng should occur:
A)
B)
0
The individual property owners in question should be contacted to determine their
willingness to cooperate.
A feasibility and design study should be completed to dete, nnine what size and design
can be accommodated.
Survey and legal input will be required for purposes of establishing easements~
Please let me know how you wish to proceed on this matter.
Vet7 truly yours,
O%EARY DESIGN ASSOCIATES, PA
WiLLIAM A. O%EARY, FASLA '~
WAO/c. as