09-05-1996 CC Meeting AgendaCITY OF AVENTURA
COUNCIL AGENDA
SEPTEMBER 5, 1996 - 7 P.M.
CITY COUNCIL
Arthur I. Snyder, Mayor
Patricia Rogers-Libert, Vice Mayor
Arthur Berger, Councilmember
Jay R. Beskin, Councilmember
Ken Cohen, Councilmember
Harry Holzberg, Councilmember
Jeffrey Perlow, Councilmember
Eric M. Soroka, City Manager
Teresa M. Smith, City Clerk
Weiss Serota & Helfman, City Attorney
CITY OF AVENTURA
City Council
Arthur 1. Snyder, Mayor
Patricia Rogers-Libert, Vice Mayor
Arthur Berger
Jay R. Beskin
Ken Cohen
Harry Holzberg
Jeffrey Perlow
COUNCIL MEETING
SEPTEMBER 5, 1996 - 7 P.M.
AGENDA
COLUMBIA AVENTURA MEDICAL ARTS BUILDING
21110 BISCAYNE BOULEVARD SUITE 101
AVENTURA, FLORIDA
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC HEARINGS:
A.
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, ESTABLISHING AND ADOPTING THE CITY OF
AVENTURA AD VALOREM TAX OPERATING MILLAGE
LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS
OF TAXABLE ASSESSED PROPERTY VALUE FOR THE
1996 TAX YEAR; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR
AN EFFECTIVE DATE.
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, ADOPTING THE ATTACHED TENTATIVE
OPERATING AND CAPITAL BUDGET, AS REVIEWED
AND APPROVED BY CITY COUNCIL AT THE REVIEW
SEPTEMBER 5, 1996
MEETING HELD ON AUGUST 13, 1996, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 1996-97 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
4. ADJOURNMENT
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special
accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
466-8901, not later than two days prior to such proceeding.
Anyone wishing to appeal any decision made by the Aventura City Council with respect to any matter considered at
such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the
appeal is to be based.
Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 2999 NE 191 st
Street, Suite 500, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the
City Clerk at 466-8901.
2
CITY OF AVENTURA
WELCOME TO YOUR CITY COUNCIL MEETING
We ars pleased that you have demonstrated an Intersst in the City of Aventura by attending a City
Council meeting. We hope you will attend mors of these meetings in the future.
GENERAL INFORMATION
The City of Aventura was incorporated on November 7, 1995 and operates under the "Council -
City Manager Plan." The City Council is comprised of six members and the Mayor selected by the
residents of Aventura to serve as the City's governing body. It is responsible for adopting
policies of the City, passing ordinances, adopting resolutions, approving various development
requests and adopting the budget. A City Manager is appointed by the City Council to serve as
the administrative head of the government and provides rscommendations to the City Council on
policy issues.
The City Council Meeting is a formal meeting of the members of the Council to transact City
business. This business is conducted in a manner prescribed by resolution, laws and
regulations which require formal actions and the following of specific procedures.
The AGENDA is a printed document that lists the order of business for the Council meeting.
GENERAL RULES AND PROCEDURES
Addressing Council - Members of the public may address the City Council on matters during the
following portions of the AGENDA: Public Hearings, Other Business and Public Comments.
Each person who addresses the Council shall step up to the speaker's podium and give his/her
name and address. Public discussion is limited to three minutes maximum per person, however
the Mayor may allow mors time. All questions from the public to the Council shall be addressed
through the Mayor.
Public Comments - Individuals wishing to speak on matters not on the agenda but pertinent to
the city may do so by signing in with the City Clerk prior to the meeting. The Mayor will
recognize those persons who signed in under the agenda item "Public Comments."
Decorum. Any person making impertinent or slanderous remarks or who becomes boisterous
while addressing the Council, shall be barred from further audience before the Council by the
Mayor, unless permission to continue or again address the Council be granted by the majority
vote of the Council. No clapping, applauding, heckling or verbal outburst in support or
opposition to a speaker or his or her remarks shall be permitted, No signs or placards shall be
allowed in the Council chambers. Persons exiting the Council chamber shall do so quietly.
The above rsprssents a summarization of the Comprehensive Council Meeting and Agenda
Procedures Resolution. Copies of this resolution ars available from the Office of the City
Manager.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council ty~
Eric M. Soroka, Ci r
August 27, 1996
Ordinance Adopting Ad Valorem Tax Rate for Fiscal Year 1996197
First Reading:
September 5, 1996 Council Meeting Agenda Item
Second Reading: September 19, 1996 Council Meeting Agenda Item__
Attached for your approval is an ordinance adopting the ad valorem tax rate for fiscal
year 1996/97.
The 2.2270 millage rate was approved as part of the proposed budget and represents
no increase above the Unincorporated Municipal Service Area (UMSA) rate as adopted
by the County for the 1995/96 fiscal year. The proposed 1996/97 UMSA rate for the
County is 2.687.
If you have any questions, please feel free to contact me.
EMS/tms
attachment
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, ESTABLISHING AND ADOPTING THE CITY OF
AVENTURA AD VALOREM TAX OPERATING MILLAGE
LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS
OF TAXABLE ASSESSED PROPERTY VALUE FOR THE
1996 TAX YEAR; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Property Appraiser of Dade County has certified a Tax
Assessment Roll for the year 1996 which includes the assessment for the City of
Aventura; and
WHEREAS, the City Council and the City Administration of the City of Aventura
have reviewed the 1996/97 fiscal year budget for the various operating departments of
the City and the means of financing said budget; and
WHEREAS, the City Council has considered an estimate of the necessary
expenditures contemplated for the fiscal year ensuing, and has determined that the levy
set forth herein below shall provide a portion of the necessary funds for said
expenditures.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS THAT:
Section 1. The City Council of the City of Aventura, Florida, does hereby
establish and adopt the City of Aventura Ad Valorem Tax Operating Millage Levy Rate
of 2.2270 mils for the 1996 tax year, or $2.2270 per thousand dollars of taxable
assessed property value.
Section 2. The Dade County Tax Collector is hereby directed to proceed with
the collection and enforcement of the taxes levied herein as authorized by State and
County law.
Section 3. All ordinances or parts of ordinances, resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of such conflict.
Section 4. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was
moved its adoption on first reading.
offered by Councilmember
, who
This motion was seconded by Councilmember
, and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
2
The foregoing Ordinance was offered by Councilmember , who moved
its adoption on second reading. This motion was seconded by Councilmember
and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
PASSED AND ADOPTED on first reading this __ day of September, 1996.
PASSED AND ADOPTED on second reading this __ day of September, 1996.
ATTEST:
ARTHURI. SNYDER, MAYOR
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
City Council
Ordinance Adopting the 1996197 Operating and Capital Budget
First Reading: September 5, 1996 Council Meeting Agenda Item
Second Reading: September 19, 1996 Council Meeting Agenda Item __
Attached for your consideration is the adopting ordinance and budget document for the
1996/97 Operating and Capital Budget.
The ordinance format is similar to the one utilized to adopt the 1995/96 fiscal year
budget document.
If you have any questions, please feel free to contact me.
EMS/tms
attachment
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, ADOPTING THE ATTACHED TENTATIVE
OPERATING AND CAPITAL BUDGET, AS REVIEWED
AND APPROVED BY CITY COUNCIL AT THE REVIEW
MEETING HELD ON AUGUST 13, 1996, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 1996-97 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section1. The tentative 1996/97 Operating and Capital Improvement
Program Budget, reviewed and approved by the City Council on August 13, 1996, a
copy of said budget being attached hereto and made a part hereof as specificially as if
set forth at length hereat, be and the same is hereby established and adopted as the
City of Aventura's final budget for the 1996/97 fiscal year. The tentative budget
adopted hereby may be amended or adjusted by a motion approved by a majority vote
of the City Council at the public hearings in accordance with State Statutes.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The 1996197 Operating and Capital Outlay Budget
establishes a limitation on expenditures by department total. Said limitation requires that
the total sum allocated to each department for operating and capital expenses may not be
increased or decreased without specific authorization by a duly-enacted Resolution
affecting such amendment or transfer.
Section 4. Personnel Authorization.
The "Personnel Allocation Summary"
included within each department budget enumerates all authorized budgeted positions for
appointment by the City Manager. All personnel filling said authorized positions shall be
paid pursuant to the City's Personnel Policies.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
2
based upon generally accepted accounting principles and where appropriate, placed into
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the 1996/97 fiscal
year Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its original appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section ?. Encumbrances. All outstanding encumbrances at September 30,
1996 shall lapse at that time; and all lapsed capital outlay encumbrances shall be
reappropriated in the 1996/1997 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
The foregoing Ordinance was offered by Councilmember , who
moved its adoption on first reading. This motion was seconded by Councilmember
., and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
The foregoing Ordinance was offered by Councilmember
, who moved
its adoption on second reading. This motion was seconded by Councilmember
and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
PASSED AND ADOPTED on first reading this day of September, 1996.
PASSED AND ADOPTED on second reading this __ day of September, 1996.
ATTEST:
ARTHURI. SNYDER, MAYOR
TERESA M. SMITH,
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
4
CITY OF AVENTURA
Operating and Capital Budget
Fiscal Year 1996/97
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1996/97
CITY OF AVENTURA
CITY COUNCIL
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogers-Libert
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman, P.A.,City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Jaye M. Epstein, Community Development
Teresa M. Smith, City Clerk
Thomas Ribel, Police Chief
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1996197
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message Addendum
City Manager's Budget Message
Organization Chart
Taxing Authorities
Adopting Ordinance
SUMMARY OF ALL FUNDS
GENERAL FUND
Summary
Revenue Estimates
PAGE NO.
I -XV
4
7
Expenditures:
City Council
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
POLICE EDUCATION FUND
STREET MAINTENANCE FUND
DEBT SERVICE FUND
CAPITAL CONSTRUCTION FUND
13
16
21
27
31
35
42
48
56
58
63
65
68
71
APPENDIX 75
CITY OF AVENTURA
GOVERNMENT CENTER
2999 N.E. 191ST STREET
SurrE S00
AVENTURA, FLORIDA 33180
The Honorable Mayor and City Council
City of Aventura
Aventura, Florida 33180
RE: 1996/97 Budget Message Addendum
Members of the City Council:
On August 1, 1996 the City Manager's Proposed Operating and Capital Budget for all
funds for the fiscal year beginning October 1, 1996 was presented to the City Council.
A Budget meeting was held on August 13, 1996, whereby the City Council reviewed,
discussed and approved the proposed budget as presented. The document
recommends a $20,175,941 Budget.
Enclosed herein, is the 1996/97 fiscal year budget.
Eric M. Sor~k~/
City ManageY
EMS/ne
PHONE: 305 - 466 - 8900o. FAX: 305 · 466 - 8939
CITY OF AVENTURA
(~OVERNMENT CENTER
2999 N,E. ! 9 ! ST STREET
SUITE 500
AVENTURA, FLORIDA 33180
ARTHUR I. SNYDER
PATR[CIA ROGERS- L]BERT
VICE MAYOR
The Honorable Mayor and City Council
City of Aventura
Aventura, Florida 33180
RE: 1996/97 Budget Message
Members of the City Council:
COUNCIl-MEMBERS
ARTHUR BERGER
JAY BESK]N
KEN COHEN
HARRY HOLZBErG
JEFFREY PERLOW
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I
hereby submit the proposed Operating and Capital Budget for all funds for the fiscal
year beginning October 1, 1996, for your review and consideration. This budget
document represents the first whole entire fiscal year for the new City of Aventura. The
City was incorporated in November of 1995. The first budget adopted by the City
Council was for the period of April 1996 to September 30, 1996. This document also
represents the single most important report presented to the City Council. It is primarily
intended to establish an action, operation, and financial plan for the delivery of City
services. This budget establishes the basic foundation for the creation and
implementation of the City's government structure and services. Importantly, it also
serves as an aid to the residents in providing a better understanding of the City's
operating and fiscal programs.
This budget document establishes the framework to provide quality municipal services
that our residents deserve and expect to fulfill the dream of creating this great City.
This government promotes and supports a high quality of life for its citizens,
businesses and visitors.
Budget Format
A single budget document, which includes all City Funds and service programs, has
been prepared to provide a comprehensive overview of all City services and financial
framework for the understanding of the public.
The following sections are contained within the budget document:
2.
3.
4.
Summary of all Budgeted Funds
General Fund
Police Education Fund
Street Maintenance Fund
PHONE: 308: 466 - 8900-.FAX: 305 - 466 - 8939
J
Debt Service Fund
Capital Construction Fund
The budget is a performance based plan that links goals and objectives with the
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. Every effort was made to provide a
budget document that can be fully reviewed and justified to the City Council and
residents. The preparation of the budget document marks a commitment to a planned
and professional process of developing a budget that will address both current and
future issues facing the City, providing adequate service levels and the necessary
justification to support all expenditure requests.
1996197 BudRet Priorities/Goals
The City Council and City Manager met and established budget goals and priorities. The
following represents the pre-established priorities and goals that provided a framework for
the preparation of the 1996/97 Budget Plan. In many areas the budget contains resources
to address and accomplish the pre-established priorities and goals.
Implement Revenue Sources to Fund Require Services and Capital Projects.
Establish Full Service City of Aventura Police Department.
Establish Full Service Community Development Department
Begin code enforcement services effective October 1, 1996.
Pdvatize the Following Services
Median/Right of Way Maintenance.
Building Maintenance.
Stree~ Maintenance.
Refuse Collection/recycling.
City engineer functions,
Vehicle Maintenance.
Develop Citywide Shuttle Bus Service.
Foster Community Pdde and Involvement.
Issue at least 3 newsletters and 1 annual report.
Issue quarterly progress reports.
Utilize citizen surveys.
Fund special events such as July 4th, Founders Day, Arbor Day, cultural programs
and recreational activities.
Utilize City Boards as a source of advice and input.
II
Develop Citywide Beautification Program
Prepare Citywide Beautification/Landscape Master Plan.
Begin to landscape areas included in the Master Plan.
Replace coun~ s~ree~ signs with allracfive new signs.
Review the conversion of overhead utility distribution system to an underground
Develop plan to continue landscape along the railroad tracks to create barrier along
City limits.
Eliminate bus bench advertising and replace with more attractive benches.
Replace bus she~ters with more attractive and user fdendly units.
Develop 5 Year Capital Improvement Program.
Assess and evaluate City's infrastructure (roads, sidewalks, bikepaths, drainage,
Prepare Capital Improvement Program to include needed projects and funding plan
to improve the City's infrastructure.
Review pdvate roads for possible conversion to the City if standards can be met.
Develop plan for providing additional street lighting.
Review possibility of establishing Stormwater Utility Fund to address drainage
Address safety concems along bike/walkway paths.
Continue to explore alternatives to providing traditional local govemment services.
Action Plan
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve planning and
proper justification when a budget is proposed. I believe the budget contained within
does all of this. The preparation of the 1996/97 operating budget document creates a
foundation to address operational and capital growth needs on a planned basis. The
document points out various problems that face the City and provides solutions to
those problems. The budget emphasizes a professional and conservative fiscal
approach.
A great deal of progress has been made to establish the foundation and invent the
government structure which to build on the future. The decisions made today will
dictate the community's commitment to maintain and improve the quality of life for all
residents. Such commitment requires teamwork on behalf of the City Council, City
Administration, all employees and, most important the residents.
Summary of All Budgetary Funds
The total proposed budget for 1996/97, including all funds, capital outlay and debt
service, is $20,175,941. Operating expenditures total $6,356,641. Capital Outlay
expenditures total $12,815,300 and Debt Service Expenditures are $1,004,000.
III
Individual fund budget amounts are as follows:
Fund Summary
FUND
PROPOSED AMOUNT
General
Police Education
Debt Service
Capital Construction
$9,170,941
1,000
1,004,000
10,000,000
Funds Summary
Millions
% OFBUDGET
45.4%
.1%
5.0%
49.5%
12
10
8
6
4
Expenditures by category are as follows;
Category Summary
CATEGORY
PROPOSED AMOUNT
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
$2,864,646
2,292,500
910,480
171,215
117,800
12,815,300
1,004,000
TOTALS
$ 20,175,941
% OF BUDGET
14.2%
11.4%
..4.5%
0.8%
0.6%
63.5%
5.0%
100.0%
IV
Category Summary
0.6%
4.5%
11.4%
Debt Service 5.0%
Personal Services 14.2%
Expenditures by operating department are as follows:
Operatin.q Department Summary
Department
PROPOSEDAMOUNT
% OF BUDGET
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non-Departmental
Capital Outlay
Debt Service
$73,489 0.4%
304,693 1.5%
418,071 2.1%
154,500 0.8%
110,233 0.5%
3,116,574 15.4%
560,930 2.8%
1,078,152 5.3%
540,000 2.7%
12,815,300 63.5%
1,004,000 5.0%
TOTALS $ 20,175,941 100.0%
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions,
V
Revenues
The revenues, available for allocation in the 1996/97 Fiscal Year General Fund Budget,
are anticipated to be $9,170,941.
Locally Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and adopts the same Unincorporated Municipal Services Area (UMSA) rate as
adopted by the County for the 1995/96 fiscal year. The ad valorem millage levy for
fiscal year 1996/97, will be 2.2270. This will generate $5,511,545 and will be one of the
lowest municipal tax rates in the County. The overall revenue category is $8,302,545.
Anticipated franchise fees and utility taxes make up the remainder of this category.
License and Permits - The amounts for this revenue category are projected to be
$355,000. City Occupational Licenses and building permits are the major sources of
revenue.
Inter,qovernmental Revenues - Total Intergovernmental Revenues are projected to be
$77,396, largely from County occupational licenses. The projection is based on the City
not being eligible for State Shared Revenues until 1997/98. This is due to the recent
incorporation of the City and numerous eligibility criteria. However, we continue to
pursue and expedite eligibility determination requirements.
Char,qes For Services - Revenues relating to charges for services are anticipated to be
$25,000 from Development review Fees.
Fines and Forfeitures - Total revenues projected for 1996/97 is $36,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $75,000 and are
derived from interest earnings.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 1995/96 budget. This amount is anticipated to be $300,000.
Expenditures
The estimated 1996/97 General Fund expenditures, contained within this budget, total
$9,170,941 and are balanced with the projected revenues.
VI
CATEGORY
Personal Services
Contractual Services
Other Charges & Svcs.
Commodities
Other Operating Expenses
Total Operating Expenditures
CATEGORY SUMMARY
% of
1996/97 Budget
$2,864,646 31.2%
2,292,500 25.0%
910,480 9.9%
171,215 1.9%
116,800 1.3%
$6,355,641 69.3%
Capital Outlay
2,815,300 30.7%
Total Expenditures
$9,170,941 100.0%
Personal Services
Personal Services expenditures, for all employees, have been budgeted to reflect a 3%
cost of living adjustment and the institution of a performance/bonus program that
averages to 3% per employee. The performance/bonus program will be based on a
formal evaluation of each employee and will reward accomplishments and performance
rather than tenure. The total number of employees in the General Fund is 84,
compared to the startup figure of 23 budgeted in the 1995/96 fiscal year. The per capita
number of employees is significantly lower than adjacent municipalities. This is due to
the City's emphasis on privatizing major functions of City services for greater
productivity.
Position additions are as follows:.
1. Public Safety Department - the budget includes the necessary positions to establish
a highly visible and quality community oriented police department that will enhance
the community's security. A total of 53 positions are included. Of that number, 40 will
be sworn officers. The department will provide a full range of services including
criminal investigations, preventive patrol, bike patrol, crime prevention, traffic
enforcement and dispatch functions. The department will be phased in beginning in
April 1997. Until that time the City will continue to utilize the services of the Metro
Dade Police Department.
2. Community Development Department - Added 5 new positions (Chief Building
Official, Permit Clerk; Clerk Typist, Executive Assistant and Planner) to establish a
full service department. Code Enforcement and issuance of occupational licenses
will begin in October 1996. Building inspections, issuance of permits and plan review
will be phased in over the first 3 to 4 months of the fiscal year.
3. Community Services Department Added 3 new positions. Maintenance
Superintendent, Cultural/Recreation Superintendent and a part-time maintenance
VII
worker were included to provide maintenance, transportation and recreation
services on a quality basis.
4. Finance Support Services Department - Added Purchasing Technician position and
Information Systems Technician to respond to internal support service functions.
These positions are vital to the information management needs of the organization
and purchasing and contractual oversight functions of the City.
Contractual Services
The expenditures for contractual services is budgeted at $2,292,500 or 25% of the
General Fund budget. This can be attributed to the City's intention to contract with the
private sector for most maintenance services for greater productivity. In addition,
$1,296,000 was budgeted to contract with the Metro Dade Police Department for six
months of police services until the City phases ill its own department.
Other Charges and Services
Expenditures for other charges and services are budgeted at $910,480 which
represents 9.9% of the total budget. These expenditures are associated with fixed costs
and utilities.
Commodities
Expenditures for commodities are budgeted at $171,215 which represents 1.9% of the
total budget.
Other Operating Expenses
Total costs associated with other operating expenses are budgeted at $116,800 which
represents 1.3% of the total budget.
Capital Outlay
A great deal of effort was made to fund long neglected capital projects in the City such
as beautification and landscape projects, safety concerns along bike/walkway paths,
and improvements to the City's infrastructure. A five year Capital Improvement Program
to address the City's infrastructure on a long term basis will be prepared by May of
1997. A total of $2,815,300 has been budgeted in the General Fund for Capital Outlay.
Major emphasis was placed on road resurfacing, sidewalk construction, drainage
improvements, equipment and vehicle purchase.
Major capital outlay items, that are recommended in the General fund, are as follows:
· Beautification projects $270,000
· Walkways/Sidewalks 85,000
· Safety improvements 85,000
· Bus shelters/benches 85,000
· Road resurfacing ' 50,000
· Drainage improvements 75,000
· Lighting improvements 50,r)00
VIII
· Equipment 190,500
· Computer Equipment 480,500
· Vehicles 591,000
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
%of
1996/97 Budget
GENERAL GOVERNMENT
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Total Gen. Gov~
$ 73,489
304,693
418,071
154,500
110,233
$1,060,986
0.8%
3.3%
4.6%
1.7%
1.2%
1.6%
PUBLIC SAFETY
Police
Comm. Development
Total Public Safety
$3,115,574
560,930
$3,676,504
34.0%
6.1%
40.1%
COMMUNITY SERVICES
Total Community Services
$1,078,152
11.8%
OTHER NON-DEPARTMENTAL
Non-Departmental
Capital Outlay
Total other Non-Dept.
$540,000
2.815,300
$3,355,300
5.9%
30.7%
36.6%
TOTAL
$9,170,942
100.0%
Community Development 6.1%
Public Safety 34.0%
city Clerk 1.2%
1.7%
Finance Support Ser~lc 4.6%
f Manager' Office 3.3%
I Council 0.8%
Community;Services 1t.8%
Non Departmental 5.9%
Capital Outlay 30.7%
IX
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute,
must be used to further the education of the City's Police Officers.
A total of $1,000 is anticipated in revenue for 1996/97. The amount budgeted for
expenditures will be used for various state approved training programs throughout the
year.
Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which
by State Statute are designated for street maintenance and construction costs.
Expenditures will be accounted for in the General Fund by designating specific
expenditure accounts in the Community Service Department associated with street
Maintenance, road-right-of way maintenance activities and the Capital Improvement
Program. Transfers to the General Fund will be made once a month to reimburse the
fund for actual expenditures made from the designated expenditure accounts. This fund
was created to accept restricted State Revenue sharing funds and gas tax proceeds.
Due to the uncertainly of the City's eligibility for these sources, the amount was
budgeted at zero revenues.
Debt Service Fund
This fund was established to account for electric utility revenues and debt service
payment expenditures associated with the proposed financing for the purchase of
properties to be utilized for public parks, cultural center and the permanent
Government Center and Police Station. The estimated amount to be financed is
$11,000,000. This will allow for the purchase of approximately $10,000,000 of land.
Capital Construction Fund
This fund was established to account for bond proceeds and expenditures associated
with the purchase of properties to be utilized for public parks, cultural center and the
permanent Government Center and Police Station. The purchase of property shall be
based on a priority list established by the City Council.
Summary
I am excited and pleased to submit the detailed budget contained herein, for Fiscal
Year 1996/97. Overall, the proposed budget establishes the framework for quality level
of services required by the City residents within available resources and at the same
time, accomplishes the stated pre-established priorities proposed by the City Council.
The budget contains a very ambitious plan and set of priorities. As previously stated,
X
the accomplishments of the goals will require the support and dedication of the City
Council, City Administration, City employees and residents working together as a team.
Some of the major points emphasized, in the proposed budget, are as follows:
1.
Provides startup funding to establish full service Police Department with 53
employees and all necessary equipment to be phased beginning in April 1997.
2. Establishes full service Community Development Department which will provide
services as follows:
Code enforcement
Occupational licenses
· Staff support to Planning & Zoning Board
· Plan review and planning function
· Building Inspections and permitting
October 1,1996
October 1,1996
October 1,1996
January 1, 1997
January 1, 1997
3. No tax increase. Adopts current County UMSA millage rate of 2.2270
4. Provides for contracting most maintenance functions to the private sector.
5. Includes funding for debt service costs to finance $10,000,000 to purchase parcels
of land to be utilized for public parks, cultural center and the permanent
Government Center and Police Station.
6. Funding has been budgeted to purchase state of the art computer equipment for
both police and governmental operations.
7. Special Events such as July 4th, Founders Day and Arbor Day as well as cultural
programs and recreational activities are included.
8. Provides for $2,815,300 worth of capital improvements. The City's infrastructure
needs are addressed through a broad mix of Capital Improvement Projects which
will enhance the City's quality of life and the attractiveness of the City.
9. Includes over $575,000 for beautification and community enhancement projects
including landscaping, lighting improvements, street signs, bus benches/shelters
and to address safety concerns.
10. Professional engineering services on a contractual basis has been included to
address the private road situations and other traffic related issues facing the city.
11. Includes funding for leasing space to establish a Police Station that is reflective of
the community and its image.
XI
12. Includes funding to develop a Citywide shuttle bus service.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support Services and secretarial personnel. All questions, relating to the
budget, should be referred to my attention. A Council meeting will be held on August
13, 1996, to review, in detail, the proposed budget document.
Respectfully submitted,
Eric M. S~ro
City Manager
EMS/ne
XII
ALL TAXING AUTHORITIES WHO LEVY AD VALOREM TAXES
WITHIN THE CORPORATE LIMITS OF THE CITY OF AVENTURA
1995/96 AND 1996/97 FISCAL YEARS
1995/96 FISCAL YEAR 1996/97 FISCAL YEAR (2)
TAXING AUTHORITY MILLAGE PERCENT MILLAGE PERCENT
RATE (1) OF TOTAL RATE (1) OF TOTAL
DADE DISTRICT SCHOOL BOARD
OPERATING
DEBT SERVICE
9.3730 39.37% 9.3560 39.59%
1.0160 4.27% 1.0100 4.27%
TOTAL DADE DISTRICT SCHOOL BOARD L 10.3890 43.64% 10.3660 43.87%J
METRO DADE COUNTY COMMISSION
COUNTY WIDE OPERATING
DEBT SERVICE
LIBRARY
FIRE RESCUE OPERATING
FIRE RESCUE DEBT SERVICE
TOTAL METRO DADE COUNTY
6.8280 28.68% 6.4690 27.38%
0.7890 3.31% 0.7740 3.28%
0.3290 1.38% 0.3390 1.43%
2.5180 10.58% 2.6870 11.37%
0.0400 0.17% 0.0580 0.25%
MUNICIPAL SERVICES
METRO~ MUNICIPAJ. SERVICES
10.5040 0.4412 10.3270 43.70o/01
FLA INLAND NAVIGATION DISTRICT (FIND)
SO. FLA WATER MANAGEMENT DISTRICT
EVERGLADES PROJECT
0.0,00 0.17% 0.0380 0.16%]
0., 70 2.30% 0.5720 2.42%]
0.1000 0.420/00.1000 0.420/0]
TOTAL ALL TAXING AUTHORITIES
23.8070 100.00% 23.6300 100.00%I
NOTES: (1) MILLAGE RATE IS THE RATE PER $1,000 OF TAXABLE VALUE.
(2) THE RATES FOR 1996/97 ARE THE PROPOSED RATES WHICH WERE CERTIFIED
TO THE PROPERTY APPRAISER IN AUGUST 1996 BY EACH TAXING AUTHORITY.
THE ACTUAL PROPOSED MILLAGE RATE FOR THE METRO DADE MUNICIPAL
SERVICES TAXING UNIT (UMSA) FOR 1996/97 IS 2.2770.
XlII
Where Your Tax Dollars Goes
City of Aventura 9.4%
School Board 43.9%
So. Florida WaterMana 2.4%
Inland Navigation Dlst
Everglades Project 0.4%
Metro Dade 43.7%
XIV
Organization Chart
CITY OF AVENTURA
ICity Attorney
Legal Services
City Council Ii I
City Manager ~
Administration Minutes
Budget PIeparation Records Retention
Custome!Service ~ ClericaISupport
Public Safety 'i
Department
Police
Patrol
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Fire/Rescue
Community
Development
Department
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Finance/Support
Services
Department
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community
Services
t Department
Community Facilities
Parks/Beautification
ROW/Median Maint.
Public Works
Mass Transit
Special Events
Recreation/Cultural
XV
ORDINANCENO.
AN ORDINANCE OF THE CITY OF AVENTURA,
FLORIDA, ADOPTING THE ATTACHED TENTATIVE
OPERATING AND CAPITAL BUDGET, AS REVIEWED
AND APPROVED BY CITY COUNCIL AT THE REVIEW
MEETING HELD ON AUGUST 13, 1996, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 1996-97 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section'l. The tentative 1996/97 Operating and Capital Improvement
Program Budget, reviewed and approved by the City Council on August 13, 1996, a
copy of said budget being attached hereto and made a part hereof as specificially as if
set forth at length hereat, be and the same is hereby established and adopted as the
City of Aventura's final budget for the 1996/97 fiscal year. The tentative budget
adopted hereby may be amended or adjusted by a motion approved by a majority vote
of the City Council at the public hearings in accordance with State Statutes.
Section 2. Expenditure of Funds Appropriated in the Bud.qet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The 1996/97 Operating and Capital Outlay Budget
establishes a limitation on expenditures by department total. Said limitation requires that
the total sum allocated to each department for operating and capital expenses may not be
increased or decreased without specific authorization by a duly-enacted Resolution
affecting such amendment or transfer.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
included within each department budget enumerates all authorized budgeted positions for
appointment by the City Manager. All personnel filling said authorized positions shall be
paid pursuant to the City's Personnel Policies.
Section $. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the ihtegrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
2
based upon generally accepted accounting principles and where appropriate, placed into
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the 1996/97 fiscal
year Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its original appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at September 30,
1996 shall lapse at that time; and all lapsed capital outlay encumbrances shall be
reappropriated in the 1996/1997 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
The foregoing Ordinance was offered by Councilmember , who
moved its adoption on first reading. This motion was seconded by Councilmember
, and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
The foregoing Ordinance was offered by Councilmember
, who moved
its adoption on second reading. This motion was seconded by Councilmember
and upon being put to a vote, the vote was as follows:
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
Vice Mayor Patricia Rogers-Libert
Mayor Arthur I. Snyder
PASSED AND ADOPTED on first reading this __ day of September, 1996.
PASSED AND ADOPTED on second reading this day of September, 1996.
AFrEST:
ARTHURI. SNYDER, MAYOR
-~ ERESA M. SMITH,
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY A'I-rORNEY
4
SUMMARY
OF ALL
FUNDS
GENERAL
FUND
CITY OF AVENTURA
SUMMARY OF ALL FUNDS
1996197
OPERATING & CAPITAL OUTLAY
01
11
12
3O
32
General Fund
Police Education Fund
Street Maintenance Fund
Debt Service Fund
Capital Construction Fund
TOTAL REVENUES
DEPARTMENT
Operating Expenditures:
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
REVENUE PROJECTIONS
1995/96 1996/97
APPROVED CITY MANAGER
BUDGET PROPOSAL
1,300,000 $ 9,17o,941
0 1,000
0 0
0 1,004,000
0 10,000,000
1 996/97
CITY COUNCIL
APPROVAL
$ 9,170,941
1,000
0
1,004,000
10,000,000
199~96
APPROVED
BUDGET
EXPENDITURES
1996197
CITY MANAGER
PROPOSAL
1996197
CITY COUNCIL
APPROVAL
31,412
93,630
100,091
89,399
26,578
56,798
56,905
217,858
135,500
73,489
304,693
418,071
154,500
110,233
3,116,574
560,930
1,078,152
540,000
73,489
304,693
418,071
154,500
110,233
3,116,574
560,930
%078,152
540,000
Capital Outlay:
City Council
Office of the City Manager
Finance Support Services
Legal
17,500
19,000
24,000
0
1,000
3,500
266,000
0
1,000
3,500
266,000
0
Page 1
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
6,000 20,000 20,000
32,000 866,000 866,000
29,000 66,500 66,500
116,500 739,000 739,000
247,830 10,853,300 10,853,300
Non - Departmental:
Debt Service o l,oo4,ooo %oo4,ooo
Page 2
CITY OF AVENTURA
SUMMARY OF ALL FUNDS
1996~97
OPERATING & CAPITAL OUTLAY
OBJECT
CODE
1000/2999
3000/3999
4000/4999
5000/5399
540O/5999
CATEGORY
Personal Services
Contractual Services
Other ChargeslSvcs
Commodities
Other Operating Expenses
1995/96
APPROVED
BUDGET
272,279
247,399
241,944
12,900
33,650
1996/97
CITY MANAGER
PROPOSAL
2,864,646
2,292,500
910,480
171,215
117,800
1996197
CITY COUNCIL
APPROVAL
2,864,646
2,292,500
910,480
171,215
117,800
6000/6999
7000/7999
Capital Outlay
Debt Service
491,830
0
12,815,300
1,004,000
12,815,300
1,004,000
COMPARATIVE PERSONNEL SUMMARY
1995/96 t 996~97
City Council 7 7
Office of the City Manager 4 4
Finance Support Services 4 6
Legal 0 0
City Clerk 1 1
Public Safety 2 53
Community Development 3 8
Community Services 2 5
Page 3
CITY OF AVENTURA
GENERAL FUND - 01
SUMMARY OF BUDGET
1995/97
OPERATING & CAPITAL OUTLAY
FUND DESCRIPTION
The Genera~ Fund is uSed to accou~t for reSources and expenditures that a~e available forI
I
the general operations of city government functions
REVENUE PROJECTIONS
1995/96 1996/97 1995/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
Current Revenues $ 1,300,000 $ 8,870,941 $ 8,870,941
Transfem 0 0 0
Carryover 0 300,000 300,000
TOTAL REVENUES
DEPARTMENT
Operating Expenditures:
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
EXPENDITURES
1995/96 1996~7 1996/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
31,412 $ 73,489 $ 73,489
93,630 304,693 304,693
100,091 418,071 418,071
89,399 154,500 154,500
26,578 110,233 110,233
56,798 3,115,574 3,115,574
56,905 560,930 560,930
217,858 %078,162 1,078,152
135,500 540,000 540,000
Capital Outlay:
City Council
17,500 1,000 1,000
Page 4
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
19,000 3,500 3,500
24,000 266,000 266,000
0 0 0
6,000 20,000 20,000
32,000 866,000 866,000
29,000 66,500 66,500
116,500 739,000 739,000
247,830 853,300 853,300
Page 5
CITY OF AVENTURA
GENERAL FUND - 01
CATEGORY SUMMARY
1996~97
REVENUE PROJECTIONS
199~96 1996/97 1996197
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
3100oo/319999 Locally Levied Taxes 1,300,000 8,302,545 8,302,545
320oo01329999 Licenses & Permits 0 355,000 355,000
330000/339999 Intergovernmental Rev. 0 77,396 77,396
340000/349999 Charges for Services 0 25,000 25,000
3500ool359999 Fines & Forfeitures 0 36,000 36,000
360000/369999 Misc. Revenues 0 75,000 75,000
380000/389999 Transfer from Funds 0 0 0
3~99OO/399999 Fund Balance 0 300,000 300,000
EXPENDITURES
1995/96 1996/97 1996197
OBJECT APPROVED CITY MANAGER CiTY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
1000/2999 Pemonal Services 272,279 2,864,646 2,864,646
3000/3999 Contractual Services 247,399 2,292,500 2,292,500
4000/4999 Other C harges/Svcs 241,944 910,480 910,480
OOOO/53OO Commodities 12,900 171,215 171,215
5400/5999 Other Operating Expenses 33,650 116,800 116,800
6OO0/6999 Capital Outlay 491,830 2,815,300 2,815,300
Page 6
REVENUE
ESTIMATES
CITY OF AVENTURA
GENERAL FUND - 01
REVENUE PROJECTIONS
1996/97
REVENUE
CODE
NO.
311100
311200
311300
313100
313200
3134OO
313500
313710
313800
314100
314220
314300
314400
321100
322100
322300
329100
331245
334795
335110
335120
335150
335180
335492
338200
ACCOUNT
Loc,~llv Levied Texas f-9
Ad Valorem Taxas-Current
Ad Valorem Texas-Delinquent
Interim Servicas Fee
Franchise Fas-Electric
Franchise Fas-Telephone
Franchise Fee-Gas
Franchise Fee-CATV
Franchise Fee-Sanitation
Franchise Fee-Towing
Utility Tax-Electric
Utility Tax-Telecommunications
Utility Tax-Water
Utility Tax-Gas
SUBTOTAL
Licenses & Permits 2-9
City Occupational Licenses
Building Permits
Sign Inspections
Engineering Permits
SUBTOTAL
Interaovernmental Revenuas 3-9
Federal Grants
State Grants
Cigarette Tax
State Revenue Sharing
Alcoholic Beverage License
Half Cent Salas Tax
Fuel Tax Refund
County Occupational Licansas
SUBTOTAL
1995/96
APPROVED
BUDGET
t 996197
CITY MANAGER
PROPOSAL
1996197
CITY COUNCIL
APPROVAL
0 $
0
0
0
0
0
0
0
0
885,000
310,000
100,000
5,000
5,511,545 $ 5,511,545
1,000 1,000
0 0
0 0
65,000 65,000
30,000 30,000
65,000 65,000
150,000 150,000
0 0
1,200,000 1,200,000
900,000 900,000
350,000 350,000
30,000 30,000
250,000 250,000
100,000 100,000
0 0
5,000 5,000
7,396 7,396
0 0
0 0
0 0
10,000 10,000
0 0
0 0
60,000 60,000
Page 7
341200
341900
342130
349000
351100
354OOO
361100
364420
369900
399900
381105
Charaes For Services 4-9
Development Review Fees
Election Filing Fees
Alarm Permit Fees
Other Charges For Service
SUBTOTAL
Fines & Forfeitures 5-9
County Court Fines
Code Violation Fines
SUBTOTAL
Misc. Revenues 6-9
In~restEamings
Insurance Recoveries
Misc. Revenues
SUBTOTAL
Non-Revenue 5-9
Carryover
TranMera From Street Maint. Fund
SUBTOTAL
Total Available General Fund
0 25,000 25,000
0 0 0
0 0 0
0 0 0
35,000 35,000
1,000 1,000
75,000 75,000
0 0
0 0
300,000 300,000
0 0
Page 8
REVENUE PROJECTION RATIONALE
LOCALLY LEVIED TAXES
311100
Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Florida Statutes. The Florida Constitution limits local
governments to a maximum of 10 mills of Ad Valorem taxation. The amount of
revenue is based on the tax rate multiplied by the assessed value of the City
which is provided by the County Property Appraisal Department. The amount is
then budgeted at 95% of it gross value to allow for prompt payment discounts
and other adjustments in accordance with Florida Statutes. The City's
assessed value as reported by the County Property Appraisal Department is
$2,605,130,999. The 1995/96 fiscal year Unincorporated Municipal Services
Area (UMSA) millage is 2.2270. The 1996/97 budget includes no tax increase
and adopts the same UMSA rate as adopted by the County for ?he 1995/96
fiscal year.
311200
Ad Valorem Taxes Delinquent - This revenue source is derived by those
taxpayers who do not pay their taxes by March 31 of any given year. On
average the total revenue received in this category is minimal when compared
to the total ad valorem taxes collected.
313200
Franchise Fee-Telephone - A city may charge telephone companies for the use
of its rights-of-way per Florida Statues 166.021 and 337.401. The fees cannot
exceed 1% of gross revenues. The amount projected is based on estimates
from comparisons of other cities.
31340O
Franchise Fee-Gas - A city may charge gas companies for the use of its rights-
of -way per Florida Statues 166.021 and 337.401. It is standard practice to
enact a 6% fee on gross revenues. The amount projected is based on
estimates from comparisons of other cities.
313500
Franchise Fee-CATV - Pursuant to federal law local governments may charge
cable companies for the use of its rights-of-way. Such fees from all local
governments cannot exceed 5% of gross revenues. The county advises that
they charge 5% in unincorporated areas and 2% in incorporated areas; cities
are free to charge 3% of gross revenues. The amount projected is based on
estimates from comparisons of other cities.
313710
Franchise Fee-Sanitation - It is recommended that the City pursue the issuing
of solid waste franchises to the private sector for all areas of the City. In
addition a fee of 10% to 13% should be adopted for the private companies to
utilize the City's rights-of -way. The amount projected is based on estimates
from comparisons of other cities and is for only 6 months.
Page 9
314100
Utility Tax-Electric - Section 166.231(1) (A), Florida Statues, authorizes a City
to collect Public Service or Utility Taxes. Dade County previously established
by Ordinance utility taxes for unincorporated areas in the amount of 10% on
electricity. The City enacted Ordinance 96-03 which mirrored the County's
utility tax levies. The projection is based on figures obtained from the utility
companies and 1995/96 receipts.
314220
Utility Tax-Telecommunications - Section 166.231(1) (A), Florida Statues,
authorizes a City to collect Public Service or Utility Taxes. Dade County
previously established by Ordinance utility taxes for unincorporated areas in
the amount of 7% on telecommunications purchases which originate and
terminate in the State of Florida. The City enacted Ordinance 96-03 which
mirrored the County's utility tax levies. The projection is based on figures
obtained frcm the utility companies and 1995/96 receipts.
314300
Utility Tax-Water - Section 166.231(1) (A), Florida Statues, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on
water. The City enacted Ordinance 96-03 which mirrored the County's utility
tax levies. The projection is based on figures obtained from the utility
companies and 1995/96 receipts.
314400
Utility Tax-Gas - Section 166.231(1) (A), Florida Statues, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on gas
and oil. The City enacted Ordinance 96-03 which mirrored the County's utility
tax levies. The projection is based on figures obtained from the utility
companies and 1995/96 receipts.
LICENSES AND PERMITS
321100
City Occupational Licenses -Pursuant to Chapter 205, Florida Statues, the City
has adopted an ordinance imposing an occupational license tax for the
privilege of engaging in or managing any business, profession or occupation
within the City. The amount budgeted is estimated based on information from
the County.
322100
Building Permits - Once the City's Community Development Department is in
position to conduct building inspections, permits will be required for any
individual or business who conducts construction within the City. The fees will
be set by City ordinance and Section 2-18 of the Dade County Building Code.
Page 10
329100
Engineering Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right of
way renovation/excavation by the City staff. This responsibility will be assumed
by the City by December. The amount budgeted is estimated based on
information from the County.
INTERGOVERNMENTAL REVENUES
335150
Alcoholic Beverage License -Various alcoholic beverage license taxes are
levied on manufacturers, distributors, vendors, and sales agents of alcoholic
beverage in the state. The tax is collected by the State and distributed back to
the city. The City's share is approximately 38% of the proceeds of the tax
collected within the City.
338200
County Occupational Licenses - All businesses in the City must have an
occupational license from the county in addition to the City to operate a
business within the corporate limits of the county. A potion of the county's
revenues are remitted to the City.
CHARGES FOR SERVICES
341200
Development Review Fees -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals
such as site plans and plats.
FINES & FORFEITURES
351100
County Court Fines -The City will receive a portion of the revenues resulting
from traffic enforcement activities. The trend for this revenue is uncertain.
354000
Code Violation Fines - Revenues in this category are generated when the
owner of property within the corporate limits of the City violates a City code.
MISC. REVENUES
361100
Interest Earninqs -investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting
revenue for this line item are the anticipated interest rate and pooled dollars
available for investment.
Page 11
FUND BALANCE
399900
Carryover -This amount !s derived by a comparison of all of the anticipated
revenues for the current period to all of the anticipated expenditures for the
current period. The excess of revenues over expenditures represents the
carryover amount.
Page 12
CITY
COUNCIL
CITY OF AVENTURA
CITY COUNCIL
1996/97
DEPARTMENT DESCRIPTION
The City Council is the community's legislative body which acts as the decision making
entity that establishes policies and ordinances to meet the needs of the community on a
proactive basis. The City Council is committed to providing the best possible professional
government and the delivery of quality service levels that reflect community priorities and
maintain the quality of life for all residents.
1995/96 1996197 1996~97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP BUDGET PROPOSAL APPROVAL
100012999 Personal Services $ 11,662 $ 27,989 $ 27,989
300013999 Contractual Services
400014999 Other Charges & Services 12,250 24,500 24,500
500015399 Commodities l,S00 3,500 3,500
540015499 Other Operating Expenses 6,000 t7,500 17,500
PERSONNEL ALLOCATION SUMMARY
Position No Position Title 1995/96 1996197
0101 Mayor
0102 Council member
0103 Council member
0t04 Council member
0t05 Council member
0106 Council member
0107 Council member
I 1
I 1
I 1
I 1
I 1
I 1
t I
Total
7 7
Page 13
CITY OF AVENTURA
CITY COUNCIL
1996197
BUDGETARY ACCOUNT SUMMARY
01-01-51 t
OBJECT
CODE NO. ACCOUNT DESCRIPTION
1995/96 1996/97 1996/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
PERSONAL SERVICES
t-10-1200 Council Salaries 10,833 26,000 26,000
1.t0-2t00 FICA 829 1,989 1,989
OTHER CHARGE~ ~, SERVICES
3-40-4030 Legislative Expenses 12,250 24,500 24,500
3-40-4100 Communication Services 0 0 0
COMMODITIES
3-50-5100 Office Supplies
3-50-5290 Other Operating Supplies
1,000 1,500 1,500
500 2,000 2,000
3-54-5410
3-54-5420
OTHER OPERATING EXPENSES
Subscriptions & Memberships 4,000 5,5~0 5,500
Conferences & Seminam 2,000 12,000 12,000
Page 14
4030
5410
5420
CITY COUNCIL
BUDGET JUSTIFICATIONS
Le.qislative Expense - This account represents the $3,500 established per
Councilmember to offset expenses incurred in the per[ormance of their
official duties.
Subscriptions & Memberships - The following memberships are included
for funding:
Florida League of Cities
Dade County League of Cities
Conferences & Seminars - Funding for this purpose is essential in order
to keep informed of changing and new developments in local government
Florida League of Cities
National League of Cities
Miscellaneous Seminars
Page 15
OFFICE
OF THE
CITY
MANAGER
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
1996~97
DEPARTMENT DESCRIPTION
~Develop a City government structure that represents the needs of the community and
provides quality services in an efficient, businesslike and professional manner.
~Responsible for the overall management of all functions and activities of the City's
operations, preparation of annual budget and ensures the proper implementation of
policies and ordinances adopted by the City Council. Provides recommendations and
solutions to community concerns. Establishes customer service focus process to respond
to citizen requests.
OBJECT
CODE NO. CATEGORY RECAP
1995/96 1996/97 1996197
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
100012999 Personal Services 81,t70 261,443 261,443
300013999 Contractual Services
400014999 Other Charges & Services 8,160 37,600 37,600
500015399 Commodities 1,500 1,750 1,750
540015499 Other Operating Expenses 2,800 3,900 3,900
PERSONNEL ALLOCATION SUMMARY
Position No Position Title 1995196 1996197
0501 City Manager
0502 Secretary to City Manager
0503 Customer Service Assistant
0504 ReceptionistJlnformation Clerk
Total 4 4
Page 16
Office of the City Manager
Organization Chart
City Manager
City Manager's
Secretary
ReceptionistJ
Information Clerk
Page 17
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
1996/97
OBJECTIVES
1. Provide completed reports ~'nd recommendations one timely basis upon which th~
City Council can make policy decisions.
2. Prepare and submit budget to the City council by July 15th of each year.
3. Oversee customer service functions by all departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5. Interact with community organizations and associations to increase public awareness
of City's various programs, facilities and services.
6. Prepare five year Capital Improvement Program document and submit to the City
Council by May 1997.
7. Effectively administer the budget priorities and goals established by the City Council.
8. Form City Manager's Citywide Security Council comprised of private security
companies to interact with Police Department.
9. Acquire sites to construct public facilities and provide open space areas & parks.
10. Provide recommendation on Citywide shuttle bus service.
11. Issue newsletters and annual report to the public.
12. Supervise capital budget projects and the implementation of new services.
INDICATORS
1. Number of reports and agenda backup items prepared.
2. Budget submitted by July 15, 1997.
3. Develop of tracking system and citizen feedback.
4. Number of community meetings attended.
5. Five year Capital Improvement Program submitted by May 1997.
6. Quarterly Progress reports.
7. Establishment of Citywide Security Council.
8. Acquisition of sites and development of funding plan.
9. Completion of Citywide shuffle bus service recommendation report.
10. Number of newsletters and reports issued to the public.
11. Quarterly Progress reports.
Page 18
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
1995/97
BUDGETARY ACCOUNT SUMMARY
01-05-512
OBJECT
CODE NO. ACCOUNT DESCRIPTION
1995/96
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
1995/97
CITY COUNCIL
APPROVAL
PERSONAL SERVICES
1-10-1200 Employee Salaries
1-10-2100 FICA
1-10-2200 Pension
1-10-2300 Health, Life & Disability
1-10-2400 Worker's Compensation
58,369 $ 200,712 $ 200,712
4,037 9,149 9,149
9104 30,716 30,716
9,246 19,441 19,441
4t4 1,425 t,425
3-4O-4O00
3-40-4040
3-40-4041
3-40-4100
3-40-4700
OTHER CHARGES & SERVICES
Travel & Per Diem 400 1,300 1,300
Administrative Expenses 200 600 600
Car Allowance 2,000 6,000 6,000
Communication Services 560 1,700 1,700
Printing~Newsletter 5,000 28,000 28,000
3-50-5100
3-50-5120
COMMODITIES
Office Supplies
Computer Operating Supplies
750 1,000 1,000
750 750 750
3-54-5410
3-54-5420
3-54-5500
3-54-5900
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
City Seel~Logo Contest
Contingency
800 2,000 2,000
800 1,700 1,700
1,000 0 0
200 200 200
Page 19
4700
5410
5420
OFFICE OF THE CITY MANAGER
BUDGET JUSTIFICATIONS
Printing/Newsletter - Represents the cost of printing various documents,
informational newsletters and annual report to the residents.
Subscriptions & Memberships This line item is used
memberships with professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
to fund
Conferences & Seminars - Funding for this purpose is essential in order
to keep informed of changing and new developments in the field of City
Management and local government.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
National League of Cities
Miscellaneous Management Seminars
Page 20
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
FINANCE SUPPORT SERVICES
1996197
DEPARTMENT DESCRIPTION
TO provi~ overa' f~nanci~i an~ SuppOrt Se~ices t~ the ~,'gani~ion Whic~
accounting, cash management, purchasing, risk management, information management,~
;financial planning, budgetary control and personnel functions.
1995/96 1996/97 1996/97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP BUDGET PROPOSAL APPROVAL
1000/2999 Personal Services 71,558 321,571 321,571
3000~3999 Contractual Services 20,000 54,000 54,000
400014999 Other Charges & Services 5,567 28,600 28,600
500015399 Commodities 1,167 9,000 9,000
540015499 Other Operating Expenses 1,80o 4,900 4,900
PERSONNEL ALLOCATION SUMMARY
Position No, Position Title 1995/96 1996197
1001 Finance Support Services Dir. I 1
1002 Executive Assistant 1 1
1003 Accou ntant/Bookkeeper I 1
1004 Personnel Technician I t
1005 Purchasing Technician 0 1
1006 Information System Tech. o I
Total 4 6
Page 21
Finance Suppod Services Department
Organization Chart
Finance Support
Sewices
~ec~ve A~is~nt
Accounting
Purchasing Human Resources Information Management
Purchasing
Telhnician
Personnel Technician
information System
Technician
Page 22
CITY OF AVENTURA
FINANCE SUPPORT SERVICES
1996~97
OBJECTIVES
,1. Maintain investment Practice~at 100% of idle funds.
i2. Issuance of Comprehensive Annual Financial Report by January 31 of each year.
=3. Obtain GFOA Certificate of Achievement.
4. Prepare Purchasing Manual.
5. Establish computer network for PCs to allow for effective sharing of common files
schedules and E-mail.
6. Establish automated purchase requisition/purchase order process to allow data entr
by departments.
7. Prepare and process all approved invoices within nine working days.
8. Establish effective personnel system to allow for timely recruitment and hiring
employees.
9. Select and implement a central computer system that serves the information
management needs of all departments.
10. Assist Police Department in the selection and implementation of computer hardware
and software to serve public safety needs.
11. Process bi-weekly payroll and associated reports.
12. Prepare necessary budgetary reports on a monthly basis.
13. Maintain insurance coverage at appropriate levels.
,14. Implement revenue sources to fund required services.
INDICATORS
~ ~u~ber of investments and interest earnings.
2. Comprehensive Annual Financial Report issued by January 31.
3. GFOA Certificate of Achievement obtained.
4. Purchasing Manual prepared and distributed to departments..
5. Computer network established.
6. Automated purchase requisition/purchase order process established.
7. Monthly reports.
Personnel system established.
9. Central computer system purchased and implemented.
10. Quarterly reports.
11. Budgetary reports issued on a monthly basis.
12. Annual review of insurance coverages,
13. Number and type of revenue sources implemented.
Page 23
FINANCE SUPPORT SERVICES
1996/97
BUDGETARY ACCOUNT SUMMARY
01-10-913
OBJECT
CODE NO. ACCOUNT DESCRIPTION
199~96
APPROVED
BUDGET
PERSONAL SERVICES
1-10-1200 Employes Salaries
1-10-1400 Overtime
1-10-2100 FiCA
1-10-2200 Pension
1-10-2300 Health, Life & Disability
1.1 0-2A00 Worker's Compensation
1-10-2500 Unemployment
t 996/97
CITY MANAGER
PROPOSAL
1996197
CITY COUNCIL
APPROVAL
50,333 241,295 241,295
100 500 500
3,851 t 8,459 18,459
6,040 28,955 28,955
10,877 28,148 28,148
357 1,713 1,713
0 2,500 2,500
3-30-3200
3-30-3131
3-30-3125
3-30-3130
3-30-3t40
3-30-3180
Contractual Services
Prof. Services - Auditor
Payroll Services
Financial Advisor
Computer Programmer
Background-New Em ploy~s
Medical Exams-New Employeas
9,000 16,000 16,000
3,000 6,000 6,000
5,000 5,000 5,000
2,000 10,000 10,000
300 1,000 1,000
700 16,000 16,000
3-40-400O
3-40-404t
3-40-4700
? .40-4910
(~THER CHARGES & SERVICE~
Travel & Per Diem 400 6,200 6,200
Car Allowance 0 2,400 2,400
Printing & Binding 1,667 5,000 5,000
Advertising 3,500 15,000 15,000
3-50-5100
3-50-5120
3-50-5290
COMMODITIES
Office Supplies 333 3,000 3,000
Computer Operating Supplies 500 5,000 5,000
Other Operating Supplies 333 1,000 1,000
Page 24
3-54-5410
3-54-5420
3.54-545O
3-54-5900
OTHER OPERATING EXPENSES
Subscriptions & Membemhips 600 1,t00 1,100
Conferences & Seminars 500 2,400 2,400
Training 500 1,200 1,200
Contingency 2~0 200 200
Page 25
3120
3121
3125
3130
3140
3180
5410
5420
FINANCE SUPPORT SERVICES
BUDGET JUSTIFICATIONS
Professional Services Auditor - Represents the estimated cost of an audit
firm performing the City's year end financial audit and review of financial
systems.
Payroll Services - Represents the estimated cost of contracting with a
vendor/service to perform payroll services for 6 month period prior to new
computer system becoming fully functional.
Financial Advisor -Funds the services of a professional financial advisor
to assist the City in developing funding alternatives and long term plans.
Computer Pro.qrammer -Cost of outside programmer to assist with
installation of mini-computer and coordination of computer network.
Back,qround New Employees - Provides funding for new employee
background checks.
Medical Exams New Employees - Provides funding for drug tests,
physicals exams and other required tests for new employees.
Subscriptions & Memberships This line item is used
memberships with professional organizations and subscriptions.
Government Finance Officer Association
Florida Government Finance Officer Association
Dade/Broward Government Finance Officer Association
Florida Institute of CPA's
International Personnel Manager Association
Florida Personnel Managers Association
Florida Government Purchasing Association
Miscellaneous subscriptions
to fund
Conferences & Seminars - Funding for this Furpose is essential in order
to keep informed of changing and new developments in the field of local
government finance and personnel as follows:
National/State Government Finance Officer Association
Florida Government Purchasing Association
Florida Personnel Managers Association
Computer Seminars
Page 26
LEGAL
CITY OF AVENTURA
LEGAL
1996197
DEPARTMENT DESCRIPTION
To provide legal support and advice to the City Council, City Manager, DepartmentI
Directors and advisory boards, on all legal issues affecting the City. The City obtains~
services on a contractual basis.
I
OBJECT
CODE NO. CATEGORY RECAP
1995/96 1996/97 1996~97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
100012999
3000~3999
400014999
5000~5399
940015499
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
$ $ $
87,399 152,500 152,500
2,000 2,800 2,000
Page 27
CITY OF AVENTURA
CITY ATTORNEY
'1996/97
OBJECTIVES
1. Ensure that the various rules, laws and requirements of state, local and federal
governments are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Council, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
INDICATORS
~i poSitive compii~nce Wifl~ aII rUle~ ~nd regUlations.
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Page 28
OBJECT
CODE NO. ACCOUNT DESCRIPTION
CITY OF AVENTURA
LEGAL
1996197
BUDGETARY ACCOUNT SUMMARY
0t-06-514
1995/96
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
1996/97
CITY COUNCIL
APPROVAL
3-30-3120
3-36-3121
3-30-3300
Contractual Services
Prof. Services - Legal
Charter Commission
Court Costs & Fees
70,000
16,399
1,000
150,000
0
2,500
150,000
0
2,500
OTHER OPERATING EXPENSES
Contingency
2,000
2,000
Page 29
3120
LEGAL
BUDGET JUSTIFICATIONS
Professional Services Le.qal Represents the estimated cost of
maintaining the contracted City Attorney arrangement with the firm of
Weiss Serota and Helfman to perform legal services required by the City
Council and City Manager.
Page 30
CITY
CLERK'S
OFFICE
CITY OF AVENTURA
CITY CLERK'S OFFICE
1996197
DEPARTMENT DESCRIPTION
iTo ~ecord and ~aintain~n accurate record of the official actions of the City Council and
,advisory boards and provide clerical support to the City Council. Provide notice of all
and maintain the official records of the City. Assist City Manager's
required
meetings
Office with special projects.
OBJECT
CODE NO. CATEGORY RECAP
1995/~6 1996197 1996197
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
t00012999 Personal Services
300013999 Contractual Services
400014999 Other Charges & Services
500015399 Commodities
540015499 Other Operating Expenses
$ 15,661 $ 61,733 $ 61,733
9,150 39,000 39,000
1,167 5,500 5,500
600 4,000 4,000
Position No,
PERSONNEL ALLOCATION SUMMARY
Position Title 1995196
1996197
0801
City Clerk
Total
Page 31
CITY OF AVENTURA
CITY CLERK'S OFFICE
1996~97
OBJECTIVES
11 To maintain accurate minutes of the proceedings of the City Council and advisory
i boards.
12. To publish public notices as required by law.
3. To maintain custody of City records and coordinate the storage of said records.
4. To provide clerical support to the City Council members.
5. To administer the publication of the code book, supplements and indexing of City
:Council minutes.
6. Conduct municipal elections in accordance with city, county and state laws..
7. Establish and coordinate the City's records management program in compliance with
state laws.
8. Assist in the distribution of agenda items upon receipt from the City Manager.
1. Number of minutes prepared.
2.
3.
4.
5.
6.
7.
8.
INDICATORS
Public notice requirements are met.
Establishment of records retention system.
Number of times clerical support provided.
Publication of City Code Book.
Elections conducted.
Establishment of records retention system.
Number of agenda packages distributed.
Page 32
OBJECT
CODE NO.
CITY OF AVENTURA
CITY CLERK'S OFFICE
1996/97
BUDGETARY ACCOUNT SUMMARY
01-08-519
1996/96
ACCOUNT DESCRIPTION
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
1996/97
CITY COUNCIL
APPROVAL
1-10-1200
1-10-1400
1-10-2100
1-10-2200
1-10-2300
1-1 0-2400
PERSONAL SERVICES
Employee Salariea
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
11,667
0
893
134
2,885
83
47,363
0
3,623
5,684
4,728
336
47,363
0
3,623
5,684
4,728
336
3-4O-47OO
3-40-4730
3-40-4740
3-40-4750
340-4910
OTHER CHARGES & SERVICES
Printing & Binding
Microfilm/Records Retention
Ordinance Codification
Indexing Minutes
Legal Advertising
400
500
500
250
7,500
3,000
2,000
3,000
1,000
30,000
3,000
2,000
3,000
1,000
30,000
3-50-5100
3-50-5120
3-50-5290
COMMODITIES
Office Supplies
Computer Operating Supplies
Other Operating Supplies
333
5OO
333
1,500
3,000
1,000
1,500
3,000
1,000
3-54-54t0
3-54-5420
3-54-5450
3-54-5OO0
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
200
200
200
0
1,500
1,500
1,050
0
1,500
t,500
1,050
0
Page 33
4730
4750
4910
CITY CLERK
BUDGET JUSTIFICATIONS
Microfilm/Records Retention - Costs associated with line item are for the
preparation of records for microfilming, image retention to establish
records management program.
Ordinance Codification - Costs associated with the official codification of
City Ordinances.
Advertising - Costs incurred to satisfy legal requirements of state statues
and City Code.
Page 34
PUBLIC
SAFETY
CITY OF AVENTURA
PUBLIC SAFETY
1995/97
DEPARTMENT DESCRIPTION
To establish the framework to develop a quality community oriented police department that
iwill enhance the community's security and be responsive to the needs of the residents and
businesses. This department will also be responsible for hurricane/emergency
I preparedness and acting as a liaison to the Metro Dade Fire Rescue operations.
1995/96 1996/97 1996/97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP BUDGET PROPOSAL APPROVAL
1005/2999 Personal Services $ 23,315 $ 1,573,109 $ 1,573,109
300013999 Contractual Services 25,000 1,321,000 1,321,000
4006/4999 Other Charges & Services 3,250 53.oo0 53,000
500015399 Commodities 1,633 119,965 119,965
5406/5499 Other Operating Expenses 3,600 48,500 48,500
PERSONNEL ALLOCATION SUMMARY
Position NO, Position Title 1995/96 1996197
200t Police Chief I 1
2002 Executive Assistant 1 1
2003 Deputy Chief of Police 0
2004-2006 Lieutenants 0 3
2007-2036 Police Officem 0 3o
2037-2042 Police Service Aides 0 6
2043-2046 Detectives 0 4
2047 Com PollCHme Prev Off 0 1
2048 Records Clerk o 1
2049 Administrative Asst. 0 1
2050-2053 Dispatchers o 4
Total 2 53
Page 35
Patrol
Public Safety Department
Organization Chart
Police Chief ~
Criminal Investigations
SupportServices
3 Lieutenants
30 Police Officers
6 Police Service Aides
1 Crime Prevention Officer
4 Detectives
1 Records Clerk
1 Administrative
Asst..
4 Dispatchers
Page 36
CITY OF AVENTURA
PUBLIC SAFETY DEPARTMENT
1996~97
OBJECTIVES
1. Phase in City Police Department beginning in April.
12. Improve visibility of police and institute community policing concepts,
3. Utilize foot and bicycle patrols.
i4. Develop traffic unit to lower the incidence of speeding and address other traffic safety
issues.
5. In conjunction with City Manager, prepare Hurricane Emergency Plan.
6. Purchase necessary equipment for start up of department.
7. Institute citizen and business crime watch programs.
8. Obtain grants for police, support personnel and equipment.
9. Establish communications system requirements for implementation.
10. Hire necessary personnel to staff department.
11. Establish working relationship with community and business security forces to resolve
problems and criminal issues facing the City.
12. To maintain a partnership with the community which ensures that the Police
Department is both aware and responsive to the concerns and expectations of the
community.
INDICATORS
i. City p01i~ units begin patrol functi°n.
2. Establish required patrol zones and community feedback.
3. Hours committed to foot and bicycle patrols.
4. Implementation of traffic units and statistical data.
5. Completion of Hurricane Emergency Plan.
6. Necessary equipment purchased.
7. Citizen and business crime watch programs organized and functional.
8. Number and type of grants obtained.
9. Implementation of communication systems.
10. Number of employees hired.
1 1. Surveys, quarterly reports and community feedback.
i2. Surveys, quarterly reports and community feedback.
P~e37
CITY OF AVENTURA
PUBLIC SAFETY
1996/97
BUDGETARY ACCOUNT SUMMARY
01-20-$21
OBJECT
CODE NO.
ACCOUNT DESCRIPTION
t 995/96
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
1996/97
CITY COUNCIL
APPROVAL
1-10-1200
1-10-1390
1-10-1400
1-10-1410
1-10-1500
1-1 0-2100
t -t 0-2200
t-10-2300
1-t0-2400
PERSONAL SERVICES
Employee Salaries
Court Time
Overtime
Holiday Pay
Police Incentive Pay
FICA
Pension
Health, Life & Disability
Worker's Compensation
16,250
0
200
0
0
1,243
1,950
2,370
1,302
997,270
15,000
75,000
35,000
25,0~0
76,291
119,672
144,547
85,328
997,270
15,000
75,000
35,000
25,000
76,291
119,672
144,547
85,328
3-30-3180
3-30-3192
3-20-3t93
Contractual Services
Medical Exams
Prof. Services
Police Service-Metro Dade
0
10,000
15,000
5,000
20,000
1,296,000
5,000
20,000
1,296,000
3.40-4O0O
3-40-4O40
3..4O-4O42
,~.40-4050
3-40-4610
3-4O.4645
3-40..4100
3-40-4700
OTHER CHARGES & SERVICES
Travel & Per Diem
Administrative Expenses
Recruiting & Hiring Expense
Investigative Expense
R&M- Vehicles
R&M- Equipment
Communication Services
Printing & Binding
4O0
200
0
0
200
2OO
25O
2,000
4,000
1,000
t5,000
2,000
19,000
2,000
5,000
5,000
4,000
1,000
15,000
2,000
19,000
2,000
5,000
5,000
COMMODITIES
Page 38
3-50-5100
3-50-5tt5
3-50-5120
3-60-5220
3-50-5240
3-5O-5266
3-50-5270
6-50-5290
Office Supplies
Byme Grant Match
Computer Operating Supplies
Gas & Oil
Uniforms
Photography
Ammunition
Operating Supplies
500
50O
300
0
0
0
333
3,500
2,465
3,000
25,000
45,000
5,000
6,000
30,000
3,500
2,465
3,000
25,000
45,000
5,000
6,000
30,000
3-54-5410
3-54-5420
3-54-545O
3-54-5900
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
600
5OO
50O
2,000
3,5O0
3,000
40,000
2,000
3,500
3,000
40,000
2,000
Page 39
1390
1400
1410
1500
3192
3193
4O42
4050
4100
4645
PUBLIC SAFETY
BUDGET JUSTIFICATIONS
Court Time - This line item is used to fund overtime and standby court
time.
Overtime - This request reflects anticipated expenditures based on
activity and manpower requirements.
Holiday Pay - This request reflects estimated costs with funding holiday
pay for shift employees.
Police Incentive Pay - This is mandated by the State for rewarding sworn
personnel who have obtained additional education and is based on
estimated work force.
Professional Services - Costs associated with obtaining professional
police consulting services to assist in the establishment of the Police
Department.
Police Services - Metro Dade - It is anticipated that the City will contract
with Metro Dade Police Department for a period of 6 to 8 months. Costs
are based on the figure included in the Interlocal Agreement with the
County.
Recruiting & Hiring Expenses - Funds have been allocated to assist the
Department with recruitment of personnel that will meet the high standards
of the community.
nvesti.qative Expenses - Costs associated for detectives to complete
criminal investigations.
Communication Services - Costs for pagers, mobile phones and other
communication devices.
R&M Equipment - Funds allocated to this account will be used for repair
and maintenance of Police Department radios and other equipment.
Page 40
4700
5240
5266
5270
5290
5410
5420
5450
Pr ntin.q - Major expenses from this account will be the printing of police
reports, case cards, business cards, forms and stationary, training
handouts and arrest cards.
Uniforms - This account is used for the initial issuance of all uniforms and
accessories worn by both police and civilian personnel of the Police
Department.
Photography - The cost for this account is for film, color print development,
chemicals and photographic paper and photo supplies at crime scenes.
Ammunition - Costs associated witll this item are used for yearly
qualification with firearms. Officers should practice firearms training
regularly in order to maintain a level of proficiency as mandated by state
standards.
Operatin.q Supplies - Funds are used for the purchase of batteries, flares,
cassette tapes, first aid supplies, crime scene tape and items used for
crime scene processing.
Subscriptions & Memberships - Costs associated with this line item are
subscriptions to professional journals, training materials used to update
employees on changing laws and procedures within their activity, and
membership in professional and regional law enforcement organizations.
Conferences & Seminars - Funding for this purpose is essential in order to
keep informed of changing and new developments in the field of law
enforcement.
Trainin,q - Costs associate with maintaining a highly trained and motivated
police force.
Page 41
COMMUNITY~
DEVELOPMEN'F
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
1996/97
DEPARTMENT DESCRIPTION
'l'hi~ dep'~rtment~ responsibi~ fo~ the city's pian~in~i development ~eview, z0ning, l
building inspections, code and ordinance enforcement, economic development functions l
and the issuance of occupation licenses. The department is organized to provide "onel
stop" customer service at a centralized location, I
t 995/96 1996197 1996197
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE NO. CATEGORY RECAP BUDGET PROPOSAL APPROVAL
100012999 Personal Services $ 34,322 $ 368,350 $ 368,350
300013999 Contractual Services lo,ooo 140,000 140,000
4005/4999 Other Charges & Services 5,850 25,580 25,580
500015399 Commodities 3,133 18,500 18,500
540015499 Other Operating Expenses 3,600 8,500 8,500
PERSONNEL ALLOCATION SUMMARY
Position No, Position Title t995/96 1995/97
4001 Director of Community Development 1
4002 Code Compliance Officer 1
4003 Customer Service Technician 1
4004 Executive Assistant 0
4005 Building Official o
4006 Permit Clerk o
4007 Planner o
4008 Clerk Typist o
Total 3 8
Page 42
Community Development Department
Organization Chart
Customer
Service Aide
Director of
Community
Development
Executive
Assistant
Planning
Building Inspection
Code Enforcement
Planner
IChief Building Official
CodeOfficer Compliance
Clerk Typist
Contractual Building
Inpection Services
Pem~it Clerk
Page 43
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
'1996197
OBJECTIVES
;1. Provide customer focus technical assistance to the community.
i2. Begin code compliance services by October 1996.
!3. Provide a "one - stop shopping" development review process.
i4. Begin to issue building permits and provide inspection services by December 1996.
5. Establish building, engineering and development review procedures and permit fees.
6. Begin to issue occupational licenses to City businesses by October 1996.
7. Create computerized City base map with consultant assistance.
Act as City liaison for county, state and federal transportation construction projects.
;9. Provide staff support for the Planning and Zoning Board.
10. Hire necessary personnel contained in budget.
11. Contract with the private firm to perform building inspection services.
INDICATORS
1. Number of occupational licenses issued.
2. Code compliance services operational by October 1996.
3. Establish procedures for "one - stop shopping" development review process.
4. Number of building permits issued and number of inspections performed.
5. Building, engineering and development review fee ordinance adopted.
6. Number of land development petitions processed.
7. City base map completed.
8. Number of transportation construction project meetings attended.
9. Number of Planning and Zoning Board meetings attended.
10. Hire necessary personnel contained in budget.
11. Establish contract requirements and number of inspections performed.
Page44
OBJECT
CODE NO.
1-10-12oo
1-10-14oo
1-10-21oo
1.10-22oo
1-1o-23oo
1-10-24oo
ACCOUHT DESCRIPTION
PERSONAL SERVICES
Employee Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
1995/97
BUDGETARY ACCOUNT SUMMARY
01-40-524
1995/96
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
24,042
200
1,838
2,885
5,t86
171
274,554
50O
21,003
32,946
37,397
1,949
1996/97
CITY COUNCIL
APPROVAL
274,554
50O
21,003
32,946
37,397
1,949
3-30-3190
3.30-3300
3.30-3400
Contractual Services
Prof. Services
Building Inspections Services
Mapping Services
5,000
0
5,OO0
15,000
100,000
25,OOO
15,OO0
100,0OO
25,000
3-40-4OOO
3-40-4400
3-40-46t0
3-4O-4645
3-40-4t 00
3-40-4700
OTHER CHARGES & SERVICES
Travel & Par Diem
Lease Equipment
R&M- Vehicles
R&M- Equipment
Communication Services
Printing
400
0
2O0
200
5O
5,000
4,000
4,080
5,500
3,500
1,OOO
7,OO0
4,000
4,080
5,500
3,500
1,000
7,500
3-50-5100
3-50-5120
3-50-5220
3.50-5240
3-50-5290
COMMODiTIES
Office Supplies
Computer Operating Supplies
Gsa & Oil
Uniforms
Other Operating Supplies
500
2,000
300
0
333
3,000
5,500
3,OOO
1,000
6,000
3,000
5,500
3,000
1,000
6,000
Page 45
3-54-5410
3-54-5420
3..,54-~
3-54-5900
OTHER OPERATING EXPENSES
Subscriptions & Memberships 600 2,000 2,000
Conferences & Seminam 500 2,000 2,000
Training 500 2,500 2,500
Contingency 2,000 2,000 2,000
Page 46
3t90
3300
3400
524O
5410
5420
COMMUNITY DEVELOPMENT
BUDGET JUSTIFICATIONS
Professional .Services - Costs associated with obtaining professional
planning consulting services to assist in the establishment of the
Department systems and to meet development review requirements.
Buildin.q Inspection Services - Estimated costs associated with private firm
to perform building inspection services.
Mappin,q Services - Costs associated with consultant engineer preparing
the various maps needed by the City.
Uniforms - This includes uniform rental and work shoes for the Chief
Building Official and Code Compliance Officer.
Subscriptions & Memberships - This line item is used to fund memberships
with professional organizations and subscriptions.
American Planning Association
Florida Planning Association
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
Conferences & Seminars - Funding for this purpose is essential in order to
keep informed of changing and new developments in the field of planning,
economic development and code enforcement.
Page 47
COMMUNITY
SERVICES
CITY OF AVENTURA
COMMUNITY SERVICES
1996197
DEPARTMENT DESCRIPTION
~This department is responsible for the maintenance of road~ public a~*eas and facilities,
beautification projects, recreation and community cultural activities, special events
programming, implementation of mass transit programs and park development. The
department is organized to provide City maintenance, transportation and recreation
!services on a quality basis.
OBJECT
CODE NO. CATEGORY RECAP
1995/96 1996197 1995/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
100012999 Personal Services $ 34,591 $ 250,452 $ 250,452
3005/3999 Contractual Services 105,000 625,000 625,000
400014999 Other Charges & Services 72,7t7 189,200 189,200
5000/5399 Commodities 2,300 8,000 8,000
540015499 Other Operating Expenses 3,250 5,500 5,500
PERSONNEL ALLOCATION SUMMARY
Position No Position Title 1995196 1996197
5001 Director of Community Services
5002 Executive Assistant
5003 Maintenance Superintendent
5004 Cultural/Recreation Services Supt.
5005 Maintenance Worker -PT
Total 2 5
Page 48
Community Services Department
Organization Chart
Public Works
Director of [~. I
Community ~ IAs~istantEXecutive
Services [:. I
' Beautification Cultural/Recreation
Maintenance
ContrantuaiI
Landscape/ J Maifltanance
ROW I Wonder P~'
Contractual
Street/
Drainage
Maintenance
Contractual
Building
MaintJnance
Co~trantuai
Fleet
Maintenance
Contractual City
Engineer Services
Landscape Architect
Cultural/Recreation
Superintendent
Mass Transit
Spec~l
Events
Recreation/
Cultural
Page 49
CITY OF AVENTURA
COMMUNITY SERVICES
1996197
OBJECTIVES
General Services
11. Provide accurate and quick responses to resident requests and concerns.
2. Work with Cultural, Recreation and Beautification Advisory Board to provide quali~:
!programs and services to the residents.
i3. Provide service levels customized to the needs of the community.
4. Qualify for Tree City USA status.
5. Prepare Capital Improvement Program to address infrastructure projects.
Cultural and Recreation Services
1. Establish recreation and cultural programming for residents.
2. Plan and implement City-wide special events and establish a special event calendar.
Transportation
1. Establish City-wide shuttle bus service for residents.
Streets and Draina,qe
1. Prepare inventory and assessment report of City streets and drainage facilities.
2. Review possibility of establishing Stormwater Utility Fund to address drainage problems
3. Based on the report, prepare plan to improve storm drainage facilities.
4. !reprove traffic signage, striping and signalization.
5. Contract street and drainage maintenance functions to the private sector.
:6. Based on report, determine if current main arterial private roads can be dedicated to the
City.
7. Develop plan for providing additional street lighting.
8. Review possibility of upgrading street lighting fixtures.
9. Address safety concerns along bike/walkway paths.
Landscapin,q/Beautification
1. Prepare Citywide Beautification/Landscape Master Plan.
2. Implement phased beautification program for medians and signage.
$. Privatize median, irrigation and R.O.W. maintenance services.
4. Replace county street signs with attractive new signs.
5. Review the conversion of overhead utility distribution system to an underground system.
6. Develop plan to continue landscape along the railroad tracks to create barrier.
7. Eliminate bus bench advertising and replace with more attractive benches.
8. Replace bus shelters with more attractive and user friendly units.
Page 50
INDICATORS
I General Services
1. Establish computerized database for request tracking by January 1, 1997 and resolve
irequests within 72 hours.
!2. Number of meetings attended and number of cultural programs established.
3. Hire Recreation/Cultural and Maintenance Superintendent by November 1, 1996.
4. Submit Capital Improvement Program to City Manager.
5. Submit Tree City USA application for 1997
Cultural and Recreation Services
1. Number of programs and attendance records
2. Founder's Day, Arbor Day, July 4th Special events, plus others with citizen input
3. Calendar distributed by February 1, 1997
Transportation
1. Complete study of public vs. Privatization by March 1, 1997.
2. Implement by August 1997.
Streets and Draina,qe
1. Complete inventory and assessment report by March 1, 1997.
2. Complete Stormwater Utility Fund report by December 1, 1996.
3. Number of drainage projects completed.
4. Number of traffic projects completed.
5. Establish contractual maintenance program by November 1, 1996.
6. Number of private roads dedicated.
7. Number of street lights installed.
8. Preparation of new street lighting fixture design.
9. Number of improvements made to address safety programs.
Landscapin.q/Beautification
1. Adopt Citywide Beautification/Landscape Master Plan by November 1, 1997.
~. Number of projects completed.
3. Develop maintenance specifications and start bid process by November 1, 1997.
4. Establish contractual maintenance services by December 1, 1997.
Page 51
CITY OF AVENTURA
COMMUNITY SERVICES
1996197
BUDGETARY ACCOUNT SUMMARY
01-50-539
OBJECT
CODE NO.
ACCOUNT DESCRIPTION
199~96
APPROVED
BUDGET
1996/97
CITY MANAGER
PROPOSAL
1996/97
CITY COUNClL
APPROVAL
1-10-1200
1-10-1400
1-10-2100
1-10-22OO
1-10-2300
1-10-2400
PERSONAL SERVICES
Employes Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
24,875 $ 193,461 193,461
200 200 200
1,903 14,800 14,800
2,985 21,775 21,775
4,452 18,842 18,842
177 1,374 1,374
3-30-3110
3-30-3150
3-30-3160
3-30-34OO
3-30-3451
Contractual Services
Prof. Services - Enginesring
Landscape~Trees MainL Svcs.
Street Maintenance/Drainage
Prof. Services -Landscape Arch.
BeautificatJonlSignage
25,000 185,000 185,000
25,0OO 250,000 250,000
0 100,000 loo,O00
25,000 60,000 60,000
30,OOO 30,000 30,000
3-4O-4OOO
3-40-4311
3-40-46t0
3.40-4645
3-40-4691
3-40-4620
3-40-4100
3-40-47OO
3-44)-.4850
3-40-4851
OTHER CHARGES & SERVICES
Travel & Per Diem 400 1,200 1,200
Utilities-Strest Lighting 12,500 80,000 80,000
R&M- Vehicles 200 500 500
R&M- Equipment 200 1 ,OO0 1,000
R&M- Streets 25,000 25,000 25,000
R&M- Buildings 5,000 S,000 5,000
Communication Services 250 1,500 1,500
Printing & Binding 1,667 5,000 5,000
Special Events 25,000 45,000 45,000
Cultural/Recreation Programs 2,OOO 25,OO0 25,000
Page 52
3-50-5100
3-50-5120
3.50.5220
3-50-5290
COMMODITIES
Office Supplies
Computer Operating Supplies
Gas & Oil
Other Operating Supplies
500
1,000
300
5O0
1,500
2,500
1,000
3,000
1,500
2,500
1,000
3,000
3--54-5410
3-54-5420
3-54-5450
3-54-5900
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferanc~s & Seminars
Training
Contingency
250
500
50O
2,000
1,000
2,000
500
2,000
1,000
2,000
5O0
2,000
Page 53
3110
3150
3160
3450
3451
4311
4691
485O
4851
COMMUNITY SERVICES
BUDGETJUSTIFICATIONS
Professional Services Engineering - Provides funding for professional
engineering consulting services to assist the Department in the areas of
road maintenance and design, traffic assessment, roadway acceptance,
drainage, utilities and to meet development review requirements.
Landscape Services - Provides for costs associated with contracting
maintenance services for public right of ways and medians.
Street Maintenance/Draina.qe - Provides for estimated costs associated
with contracting street and drainage maintenance services.
Professional Services Landscape Architect Provides funding for
professional landscape architect consulting services to assist the
Department with developing maintenance specifications, developing a
master landscape plan, as well as designing specific medians, irrigation
systems, and City Entranceways.
Beautiflcation/Si.qna.qe - Establishes funding for signage and beautification
projects to enhance the aesthetics of the City and foster community pride.
Utilities Street Li.qhtin.q - Provides funding for services associated with
street lighting in various areas of the City.
R & M Streets- Provides funding for services utilized in the maintenance
of streets, sidewalks and drainage.
Special Events - This figure represents funding for events related to
community wide, annual events to enhance civic pride and improve the
quality of life for the residents: Founders Day, July 4th, and other major
special events.
Cultural & Recreation Programs - Provide for costs associated with
establishing cultural and recreation programming such as trips, activities,
classes, and the arts.
Page 54
5410
Subscriptions & Memberships - Provides for funding memberships in the
American Public Works Association and the Florida and National
Recreation and Parks Association.
542O
Conferences & Seminars - Provides for funding for attending the following
conferences and seminars: American Public Works Association, Florida
Recreation and Parks Association.
Page 55
NON
DEPARTMENTAL
OBJECT
CODE NO.
3-40~4100
3-40-4200
3-40-4300
3-4o-44o0
3-40-4420
3-40.4440
3-4O-4500
3-40-4650
ACCOUNT DESCRIPTION
CITY OF AVENTURA
NON-DEPARTMENTAL
1996197
BUDGETARY ACCOUNT SUMMARY
01-90-590
1~96 1996/97 1996/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
OTHER CHARGES & SERVICES
Communication Services 6,500 36,000 36,000
Postage 3,500 10,000 10,000
Utilities 2,000 24,000 24,000
Office Space Lease 100,000 300,000 300,000
Leased Equipment 2,000 10,000 10,000
Copy Machine Costs 3,000 8,000 8,000
Insurance 7,500 120,000 120,000
R&M- Office Equipment 500 5,000 5,000
COMMODITIES
Other Operating Supplies
500 5,000 5,000
3-54-590O
OTHER OPERATING EXPENSES
Contingency 10,000 22,000 22,000
Page 56
4100
43OO
4400
4500
NON DEPARTMENTAL
BUDGETJUSTIFICATIONS
Communication Services - Estimated costs associated with telephone
service for Government Center ($24,000) and Police Department
($'12,000).
Utilities- Estimated costs associated with electricity service for
Government Center ($16,000) and Police Department ($8,000).
Office Lease - Costs associated with !e3sing office space for Government
Center and establishing a Police Department.
Insurance - Liability and property insurance coverage for all city owned or
leased facilities and equipment and all employees and officers. Assumes
the police and building inspection services are performed by the City for
only a portion of the fiscal year.
Page 57
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
1996197
PROJECT APPROPRIATION
01*-80-XXX
OBJECT
CODE NO.
CATEGORY
199~96 1996/97 1996/97
APPROVED CITY MANAGER CITY COUNCIL
BUDGET PROPOSAL APPROVAL
6-60-6201
City Council - 511
Equipment $ 17,500 $ 1,000 $ 1,000
6-60-6202
6-60-6401
City Manaeer's Office - 512
Equipment $ 8,500 $ 2,500 $ 2,500
Com purer Equipment 10,500 1,000 1,000
6-60-6203
6-6O-6402
Finance SuDeort Serv. - 513
Equipment $ 10,000 $ 6,000 $ 6,000
Computer Equipment 14,000 260,000 260,000
6-6O-62O4
6-6O-64O3
City Clerk - 519
Equipment $ 2,500
Computer Equipment 3,500
$ 20,000 $ 20,000
6-60-6205
6-60-6404
6-60-6250
Public Safety - 521
Equipment $ 6,000 $ 135,000 $ 135,000
Computer Equipment 7,000 195,000 195,000
Vehicles t9,000 536,000 536,000
6-60-6206
6-60-6405
6-60-6251
Community Development - 524
Equipment $ 7,S00 $ 20,000 $ 20,000
Computer Equipment 7,000 17,500 17,500
Vehicles 14,500 29,000 29,000
Page 58
6-60-6207
6-60-6406
6-60-6262
6-60-6601
6-60-6602
6-6O-66O3
6-6O-66O4
6-60-6605
6-6O-66O6
6-60-6607
Commpni~ Services - 539
Equipment $ 5,000 $ 6,000 $ 6,000
Computer Equipment 7,000 7,000 7,000
Vehicles 14,500 26,000 26,000
Beautification Projects 90,000 270,000 270,000
Walkways/Sidewalks 85,000 85,000
Safety improvements 85,000 85,000
Bus SheltersiBenches 85,000 85,000
Road Resurfacing 50,000 50,000
Drainage Improvements 76,000 75,000
Lighting Improvements 50,000 50,000
6-60-6999
6-60-6208
Non-Departmental - 590
Capital Reserve
Buitding~Equipment
197,830 803,300 803,300
50,0~ $ 50,000 $ 50,000
Page 59
CAPITAL PROJECT DESCRIPTION
CITY COUNCIL
6-60-6201 Equipment This project consists of purchasing needed
equipment for the City Council offices.
OFFICE OF THE CITY MANAGER
6-60-6201 Equipment - This project consists of purchasing needed
equipment for the City Manager's department.
6-60-6401 Computer Equipment - This project consists of purchasing
additional equipment for the City Manager's department.
FINANCE SUPPORT SERVICES
6-60-6203 Equipment - This project consists of purchasing needed office
equipment for new employees.
6-60-6402 Computer Equipment - This project consists of purchasing
computer equipment as follows:
Central computer hardware, software & training for mini-computer system to
be utilized by all City Departments - $220,00.
File server for PC applications - $30,000.
Personal computers & printers for new employees - $10,000.
CITY CLERK
6-60-6204 Computer Equipment - This project consists of purchasing startup
equipment for record retention requirements.
PUBLIC SAFETY
6-60-6205 Equipment This project consists of purchasing startup
equipment for police operations.
Page 60
6-60-6404 Computer Equipment - This project consists of purchasing
computer equipment as follows:
Computer hardware, software & training for mini-computer system to be
utilized for public safety needs - $160,000.
Personal computers & printers for new employees - $35,000.
6-60-6250 Vehicles - This project consists of purchasing startup vehicles
and motorcycles for police operations.
COMMUNITY DEVELOPMENT
6-60-6206 Equipment - This project consists of purchasing needed office
equipment for new employees.
6-60-6405 Computer Equipment - This project consists of
computer equipment as follows:
Personal computers & printers for new employees - $17,000.
purchasing
6-60-6250 Vehicles - This project consists of the purchasing vehicles for
building inspection operations.
COMMUNITY SERVICES
6-60-6207 Equipment - This project consists of purchasing needed office
equipment for new employees.
6-60-6406 Computer Equipment - This project consists of purchasing
computer equipment for new employees.
6-60-6252 Vehicles - This project consists of purchasing vehicles for
maintenance operations.
6-60-6601 Beautification Projects - This program consists of funding projects
included in the Citywide Beautification/Landscape Master Plan.
6-60-6602 Walkways & Sidewalks - This program consists of funding
projects identified in the assessment and evaluation of the City's
infrastructure.
Page 61
6-60-6603 Safety Improvements - This program consists of funding projects
identified in the assessment and evaluation of the City's infrastructure.
6-60-6604 Bus Shelter/Benches - This program consists of eliminating bus
bench advertising and replace with more attractive benches. In addition,
funding has been provided to replace bus shelters with more attractive and
user friendly benches.
6-60-6605 Road Resurfacin.q - This program consists of funding projects
identified in the assessment and evaluation of the City's infrastructure.
6-60-6606 Drainage Improvements - This program consists of funding
projects identified in the assessment and evaluation of the City's
infrastructure.
6-60-6607 Lighting Improvements - This program consists of funding
locations that require additional street lighting.
Page 62
POLl(;
EDUCATION
FUND
CI]~' OF AVENTURA
POLICE EDUCATION FUND 11
CATEGORY SUMMARY
1995/97
FUND DESCRIPTION
This Fund is used to account for revenues and expendi{~res associated with ~h~ bNO
dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute,
i must be used to further the education of the City's Police Officers.
REVENUE PROJECTIONS
199~96 1996197 1996~7
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
310000/319999 Locally Levied Taxes 0 0 0
320000/329999 Licenses & Permits 0 0 0
330000/339999 Intergovernmental Revenues 0 0 0
340000/349999 Charges for Services 0 0 0
350000/359999 Fines & Forfeitures 0 1,000 1,000
360000/369999 Misc. Revenues o o o
380000/389999 Transfer from Funds o o o
399900/399999 Fund Balance o o o
EXPENDITURES
1995/96 t 996197 t 996197
OBJECT APPROVED CITY MANAGER CiTY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
1 OOOl2999 Personal Services o o o
3ooo~3999 Contractual Services o o o
4000/4999 Other Charges/Svcs o o o
500015399 Commodities o o o
s4oo/59s9 Other Operating Expenses o 1,ooo 1,ooo
6000/6999 Capital Outlay o o o
Page 63
CITY OF AVENTURA
POLICE EDUCATION FUND 11
1996197
REVENUE
OBJECT
CODE
351395
399O00
REVENUE PROJECTIONS
1995/96 1996197
APPROVED CITY MANAGER
BUDGET PROPOSAL
1996197
CITY COUNCIL
APPROVAL
0 1,000 1,000
0 0 0
OBJECT
CODE
CATEGORY
Training
TOTAL EXPENDITURES
EXPENDITURES
199~96 1996197 1996/97
APPROVED CITY MANAGER ClTY COUNCIL
BUDGET PROPOSAL APPROVAL
0 1,000 1,000
REVENUE PROJECTION RATIONALE
351395
Fine Assessed for Local Police Education - Two dollars ($2.00) is received
from each paid traffic citation issued within the corporate limits of the City,
which, by law, must be used to further the education of the City's Police
Officers.
Page 64
STREET
MAINTENANCEI
FUND
CITY OF AVENTURA
STREET MAINTENANCE FUND-12
CATEGORY SUMMARY
1996197
FUND DESCRIPTION
This fljnd Was estabiished to accOunt for ~estricted revenues and expenditures which by
State Statute are designated for street maintenance and construction costs. At the time the
budget was prepared it was unknown if the City will be eligible for the revenues sources
during the 1996/97 fiscal year. Expenditures will be accounted for in the General Fund by
designating specific expenditure accounts in the Community Services Department and the
Capital Improvement Program.
REVENUE PROJECTIONS
1995/96 1996/97 1996197
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
310000/319999 Locally Levied Taxes 0 o 0
320000/329999 Licenses & Permits o o 0
330000/339999 httergovernmentsl Rev, o o o
340000/349999 Charges for Services 0 0 0
350000/359999 Fines & Forfeitures 0 0 0
360000/369999 Misc. Revenues 0 0 0
380000/389999 Transfer from Funds 0 0 0
3999001399999 Fund Balance o o o
EXPENDITURES
1995/96 1996/97 1995/97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
1ooo/2999 Personal Services o o o
3000/3999 Contractual Services 0 0 0
4000/4999 Other Charges/Svcs 0 o 0
5000/5399 Cornmodities 0 0 0
s40015sgs Other Operating Exp. 0 0 0
Page 65
600016999
900019999
Capital Outlay
Transfem
0
0
0
0
Page66
CITY OF AVENTURA
STREET MAINTENANCE FUND - 12
1996~97
REVENUE
OBJECT
CODE
CATEGORY
REVENUE PROJECTIONS
199~96 1996/97
APPROVED CITY MANAGER
BUDGET PROPOSAL
1996/97
CITY COUNCIL
APPROVAL
335120
335300
Interqovemmental Revenues 3-9
State Revenue Sharing
Local Option Gas Tax
0 0 0
0 0 0
361000
Misc. Revenues6-9
Interest Earnings
0 0 0
39990O
Non-RevenueS~
Carryover
0 0 0
Page 67
DEBT
SERVICE
FUND
CITY OF AVENTURA
DEBT SERVICE FUND~0
CATEGORYSUMMARY
1996197
FUND DESCRIPTION
This fund was est'~bii~hed to ~ccount for ~l~ctric utiiity revenues and debt service payment
expenditures associated with the proposed financing for the purchase of properties to be
utilized for public parks, cultural center and the permanent Government Center and Police
Station. The estimated amount to be financed is $1 1,000,000.
REVENUE PROJECTIONS
1995/96 1995/97 1995/97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
3100001319999 Locally Levied Taxes o $ 1,ooo,ooo $ 1,ooo,ooo
3200001329999 Licenses & Permits 0 0 0
330000/339999 Intergovemmental Revenl 0 0 0
340000/349999 Charges for Services o o o
350000/359999 Fines & Forfeitures o o o
3600001369999 Misc. Revenues 0 4,000 4,000
3~0000~38~ss Transfer from Funds 0 0 0
399900/399999 Fund Balance o o o
EXPENDITURES
1995/96 1996/97 '1996197
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
1ooo/2999 Personal Services o o o
3000/3999 Contractual Services o o o
4000/4999 Other ChargeslSvcs o o o
5000;,5399 Commodities 0 0 0
540015999 Other Operating Expense~ 0 0 0
Page 68
6000/6999
7000/7999
90~0/9999
Capital Outlay
Debt Service
Transfers
o
1,004,000
0
o
1,004,000
0
Page 69
CITY OF AVENTURA
DEBT SERVICE FUND -30
1995/97
REVENUE
OBJECT
CODE
CATEGORY
REVENUE PROJECTIONS
t 995/96 1996/97
APPROVED CITY MANAGER
BUDGET PROPOSAL
199~97
CITY COUNCIL
APPROVAL
1-9-314100
6-9-361100
~ili~ Tax-El~tric
In~r~tonlnvestmen~
0 $ 1,000,000 $ 1,000,000
0 4,000 4,000
OBJECT
CODE
CATEGORY
EXPENDITURES
1995/96 1996/97 t996197
APPROVED CITY MANAGER ClTY COUNCIL
BUDGET PROPOSAL APPROVAL
7-70-7'130
7-70-7230
Principle
Interest
TOTAL EXPENDITURES
0 554,000 554,000
450,000 450,000
Page 70
CAPITAL
CONSTRUCTION
FUND
CITY OF AVENTURA
CAPITAL CONSTRUCTION FUND -32
CATEGORY SUMMARY
1996/97
FUND DESCRIPTION
This fund wAS estabii~h~d t° ~count for lo,nd proCeeds ~nd expen~iture~ asS0ci~t~d withl
the purchase of properties to be utilized for public parks, cultural center and the permanentl
Government Center and Police Station. The estimated amount to be financed isl
$11 000 000. I
REVENUE PROJECTIONS
1995196 1996/97 1996/97
OBJECT APPROVED CITY MANAGER CiTY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
310000/319999 Locally Levied Taxes o $ $
3200001329999 Licenses & Permits 0 0 0
330000/339999 Intergovernmental Revere 0 0 0
3400001349999 Charges for Services 0 0 0
350000/359999 Fines & Forfeitures 0 0 0
360000~3~9999 Misc. Revenues 0 150,000 150,000
380000/389999 Transfer from Funds 0 9,sso,o~o 9,8s0,000
3999~0/399999 Fund Balance 0 0 0
EXPENDITURES
1995/96 1996/97 1996/97
OBJECT APPROVED CITY MANAGER CITY COUNCIL
CODE CATEGORY BUDGET PROPOSAL APPROVAL
lOOO/2999 Pemonal Services o o o
3000/3999 Contractual Services o o o
4000/4999 Other Charges/Svcs o o o
5000/5399 Commodities 0 0 0
s40~5sss Other Operating Expense.. 0 0 0
600016999 Capital Outlay 0 10,000,000 10,000,000
Page 71
?000~9~ Debt Service 0 0 0
9000/9999 Transfers 0 0 0
Page 72
CITY OF AVENTURA
CAPITAL CONSTRUCTION FUND -$2
1996~97
REVENUE
OBJECT
CODE
CATEGORY
REVENUE PROJECTIONS
1996/96 1996/97
APPROVED CITY MANAGER
BUDGET PROPOSAL
1996/97
CITY COUNCIL
APPROVAL
6-6-361100
6-6-384200
Interest on Investments
Bond Proceeds
0 150,000 150,000
0 $ 9,850,000 $ 9,850,000
OBJECT
CODE
6-60-6101
CATEGORY
Non-Departmental - 590
Land Acquisition
TOTAL EXPENDITURES
1995/96
APPROVED
BUDGET
CAPITAL BUDGET36~0
EXPENDITURES
1996/97 1996/97
CITY MANAGER ClTY COUNCIL
PROPOSAL APPROVAL
0 10,000,000 10,000,000
Page 73
REVENUE PROJECTION RATIONALE
361100
Interest on Investments - Assumes bond proceeds are fully funded
invested for approximately 90 days and that the reserve accounts are fully
invested for 11 months.
384200
Bond Proceeds - Assumes that the City issues bonds for $11,000,000, of
which the City will net $10,000.000. With no credit history, it is likely that
a reserve fund account eaual to one vear's debt service will be reauired.
CAPITAL PROJECT DESCRIPTION
NON DEPARTMENTAL
6-60-6100 Land Acquisition This project consists
properties to be utilized for public parks, cultural
permanent Government Center and Police Station.
of purchasing
center and the
Page 74
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by Objectives Process in the formulation of its
budget. Departmental Budgets include a Recap page that contains the Department
Description and Personnel Allocation Summary and Organization Chart. Each
department also includes an Objectives page and a Budgetary Account Summary. The
Objectives page presents a review of the department objectives and indicators. The
Budgetary Account Summary provides expenditure detail and a comparison of current
and previous years expenditures. The Budgetary Process is intended to be very valuable
in communicating with the Council and citizens of the City.
BUDGET PROCESS
Due to the short time frame in which to prepare the 1996197 budget, the City of
Aventura's Budget process began in July, 1996 with a meeting with the City Council to
establish priorities. A staff meeting between the City Manager and Department Directors
was held to review budget philosophy and develop overall goals and objectives. The
entire budget process which normally encompasses approximately six (6) months was
condensed into one month. During this period, meetings were held with Department
Directors, the City Council and the public to insure representative input. The budget
calendar that follows details the actions taken during the budget process.
DATE RESPONSIBILITY
ACTION REQUIRED
July 2
July 3
July 3 to July 12
July 15 to July 31
August 1
August 13
September 5
September 19
City Manager
City Council
City Manager
All Department Directors
City Manger
Finance Department
City Manager
City Manager
City Manager
City Council
City Council
City Council
Overview of budgetary issuesand
establish priorities.
Staff meeting is held to distribute
Budget Request Forms. Forms will
include budget figures for previous
fiscal year.
Completed Budget estimates are
submitted to City Manager. Revenue
estimates are prepared.
Conducts departmental budget
review meetings, balances budget
and prints budget documents.
City Manager's recommended
budget document and message
are submitted to City Council.
Budget Review Meeting
First Reading on Budget and Ad
Valorem Tax Rate Ordinance
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance and
Page 75
September 20 *
October I
City Clerk
All Departments
Public Hearings
Tax Rate Ordinance delivered to
Property Appraiser.
New Budget become effective.
BUDGETAMENDMENT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as follows:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinance requiring two (2) public hearings and approval by the City Council.
Any change or amendment to the budget which transfers monies within a
fund but does not increase the total appropriated amount can be
accomplished with the preparation of a Resolution. This does not require a
public hearing, however, approval by the City Council is still necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditures are
recognized in the accounts and reported on the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the
measurement focus applied.
The accrual basis of accounting is followed for the proprietary fund types. The modified
accrual basis of accounting is followed in the governmental fund types and the
expendable trust funds type. Under the modified accrual basis of accounting, revenues
are recorded when susceptible to accrual, that is, when they are both measurable and
available. Available means collectible within the current period or soon enough
thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the
general rule are principal and interest on general long-term debt which is recognized
when due.
Page 76
GLOSSARY
ACCOUNT
ACCOUNTING SYSTEM
APPROPRIATION
ASSESSED VALUATION
BOND
BONDED DEBT
BUDGET
BUDGET MESSAGE
BUDGETARYCONTROL
CAPITALPROGRAM
A term used to identify an individual asset, liability,
expenditure control, revenue control, encumbrance control, or
fund balance.
The total structure of records and procedures which discover,
record, classify, summarize, and report information on the
financial position and results of operations of a government or
any of its funds, ft~nd types, balanced account groups, or
organizational components.
An authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes.
An appropriation is limited in amount to the time it may be
expended.
A valuation set upon real estate or other property by the
County Assessor and the state as a basis for levying taxes.
A written promise, generally under seal, to pay a specified
sum of money, called the face value, at a fixed time in the
future, called the date of maturity, and carrying interest at a
fixed rate, usually payable periodically. Note: The difference
between a note and a bond is that the latter usually runs for a
longer period of time and requires greater legal formality.
That portion of indebtedness represented by outstanding
bonds.
A plan of financial operation embodying an estimate of
proposed expenditures for a given period and the proposed
means of financing them. Used without any modifier, the term
usually indicates a financial plan for a single fiscal year.
A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
The control or management of a government or enterprise in
accordance with an approved budget for the purpose of
keeping expenditures within the limitations of available
appropriations and available revenues. Represents the level of
control at which expenditures may not exceed budget. Any
revisions that alter the total expenditures of a department
must be approved by the City Council.
A plan for capital expenditures to be incurred each year over a
fixed period of years to meet capital needs arising from the
long term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the
government is to have a part and specifies the full resources
estimated to be available to finance the projected
expenditures.
Page 77
CAPITAL BUDGET
CAPITAL
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERV!CE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
ENTERPRISE FUND
A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
A fund established to account for bond proceeds and
expenditures associated with the purchase of properties to be
to be utilized for public parks, cultural center and the
permanent Government Center and Police Station.
A fund established to account for the acquisition and
construction of major capital facilities other than those
financed by proprietary funds and trust funds.
Expenditures which result in the acquisition of or addition to
fixed assets.
The classification system used by a city to organize the
accounting for various funds.
A fund established to finance and account for the
accumulation of resources for, and the payment of, general
long-term debt principal and interest. Also called a SINKING
FUND.
The amounts of revenue which must be provided for a debt
service fund so that all principal and interest payments can be
made in full on schedule.
(1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of
time, obsolescence, inadequacy, or other physical of
functional cause. (2) the portion of the cost of a fixed asset
charged as an expense during a particular period. Note: The
cost of a fixed asset is prorated over the estimated service life
of such asset and each period is charged with part of such
cost so that ultimately the entire cost of the asset is charged
off as an expense. In governmental accounting depreciation
may be recorded in proprietary funds and trust funds where
expenses, net income, and/or capital maintenance are
measured.
Obligations in the form of purchase orders, contracts, or
salary commitments which are chargeable to an appropriation
and for which a part of the appropriation is reserved. They
cease to be encumbrances when paid or when the actual
liability is set up.
A fund established to finance and account for operations (1)
that are financed and operated in a manner similar to private
business enterprises -- where the intent of the governing body
is that the costs (expenses, including depreciation) of
providing goods or services to the general public on a
Page 78
EXPENDITURES
EXPENSES
FISCALPERIOD
FISCALYEAR
FIXED ASSETS
FUND
FUND ACCOUNTS
FUND BALANCE
continuing basis be financed or recovered primarily through
user charges; or (2) where the governing body has decided
that periodic determination of revenues earned, expenses
incurred, and/or net income is appropriate for capital
maintenance, public policy, management control,
accountability, or other purposes. Examples of enterprise
funds are those for utilities, swimming pools, airports, and
solid waste services.
If the accounts are kept on the accrual basis this term
designates total charges incurred, whether paid or unpaid,
including expenses, provision for retirement of debt not
reported as a liability of the fund from which retired, and
capital outlays. If they are kept on the cash basis, the term
covers only actual disbursements for these purposes. Note:
Encumbrances are not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and other charges which are
presumed to benefit the current fiscal period. Note: Legal
provisions sometimes make it necessary to treat as expenses
charges whose benefits extend over future periods. For
example, purchase of materials and supplies which may be
used over a period of more than one year and payments for
insurance which may be used over a period of more than one
year and payments for insurance which is to be in force for a
longer period than one year frequently must be charged in
their entirety to the appropriation of the year in which they are
incurred and classified as expenses of that year even though
their benefit extend also to other periods.
Any period at the end of which a governmental unit determines
its financial condition and the results of its operations and
closes its books. Note: It is usually a year, though not
necessarily a calendar year.
A twelve-month period of time to which the annual budget
applies and at the end of which a city determines its financial
position and results of operations.
Assets of a long-term character in which the intent is to
continue to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
An independent fiscal and accounting entity with a self-
balancing set of accounts recording cash and/or other
resources, together with all related liabilities, obligations,
reserves, and equities which are segregated for the purpose
of carrying on specific activities or attaining certain objectives
in accordance with special regulations, restrictions, or
limitations.
All accounts necessary to set forth the financial operations
and financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
Page 79
GENERALFUND
GOAL
GRANT
INCOME
INTERNALSERVICE
FUND
INVENTORY
ORDINANCE
POLICEEDUCATION
FUND
REVENUES
SPECIAL REVENUE
FUND
The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all
activities except those required to be accounted for in another
fund: Note: The General Fund is used to finance the ordinary
operations of a governmental unit.
A statement of broad direction, purpose or intent based on the
needs of the community. A goal is general and timeless; that
is, it is not concerned with a specific achievement in a given
period.
A contribution by one governmental unit to another. The
contribution is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used in accounting for governmental enterprises
and represents the excess of the revenues earned over the
expenses incurred in carrying on particular phases of an
enterprise's activities. As indicated elsewhere, the excess of
the total revenues over the total expenses of the utility for a
particular accounting period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated department or agency
to other departments or agencies within a single governmental
unit or to other governmental units. Amounts expended by the
fund are restored thereto, either from operating earnings or by
transfers from other funds, so that the original fund capital is
kept intact.
A detailed list showing quantities, descriptions, and values of
property; also units of measure and unit prices. Note: The
term is often confined to consumable supplies but may also
cover fixed assets.
A formal legislative enactment by the governing board of a
municipality.
A special revenue fund used to account for revenues pursuant
to Florida Statute 943.25 which allows municipalities to collect
two (2) dollars from each traffic citation for the purpose of
criminal justice education and training for police officers.
Increases in governmental fund type net current assets from
other than expenditure refunds and residual equity transfers.
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
Page 80
STREET
MAINTENANCE FUND
TAXES
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statues are designated for
street maintenance and construction costs.
Compulsory charges levied by a government for the purpose
of financing services performed for the common benefit. This
term does not include specific charges made against
particular persons or property for current or permanent
benefits such as special assessments.
Page 81
CITY COUNCIL
Mayor Arthur I. Snyder
Vice Mayor Patricia Rogers-Libert
Councilmember Arthur Berger
Councilmember Jay R. Beskin
Councilmember Ken Cohen
Councilmember Harry Holzberg
Councilmember Jeffrey Perlow
CITY MA NA GER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Heifman, P.A.,City Attorney
Harry NI. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Jaye M. Epstein, Community Development
Teresa M. Smith, City Clerk
Thomas Ribel, Police Chief
Organization Chart
CITY OF AVENTURA
Residents
Legal Services Administlation Minutes
Budget PIeparation Records Retention
CustomeIService C erca Suppod
Public Safety
Department
Police
~'atrol
Community Relations
Criminal investigations
Traffic Enforcement
Emergency Preparedness
Fire/Rescue
Community
Development
Department
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Finance/Support
Services
Department
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community
Services
Department
Community Facilities
Parks/Beautification
ROW/Median Maint.
Public Works
Mass Transit
Special Events
Recreation/Cultural
BUDGET IN BRIEF
1996/97 BUDGET
This document has been prepared by the City of Aventura to provide impo~ant information to the public
The budget document establishes the framework to provide quality municipal services that our
residents deserve and expect to fulfill the dream of creating this great City~ This government
promotes and supports a high quality of life for its citizens, businesses and visitors. The
budget document represents the first full fiscal year for the new City of Aventura.
Some of the major points emphasized, in the proposed budget, are as follows:
· Provides startup funding to establish full service Police Department with 53 employees and
all necessary equipment to be phased beginning in April 1997~
Establishes full service Community Development Department which will provide services
as follows:
Code enforcement
Occupational licenses
Staff support to Planning & Zoning Board
Plan review and planning function
Building Inspections and permitting
October 1,1996
October 1,1996
October 1,1996
January 1, 1997
January 1, 1997
· No tax increase. Adopts 1995/96 County UMSA millage rate of 2.2270. Proposed County
UMSA tax rate for 1996/97 is 22770.
Provides for contracting most maintenance functions to the private sector.
Includes funding for debt service costs to finance $10,000,000 to purchase parcels of land
to be utilized for public parks, cultural center and the permanent Government Center and
Police Station.
· Funding has been budgeted to purchase state-of-the-art computer equipment for both
police and governmental operations.
Budget In Brief
Special Events such as July 4th, Founders Day and Arbor Day as well as cultural programs
and recreational activities are included.
Provides for $2,815,300 worth of capital improvements. The City's infrastructure needs are
addressed through a broad mix of Capital Improvement Projects which will enhance the
City's quality of life and the attractiveness of the City.
Includes over $575,000 for beautification and community enhancement projects including
landscapir)g, lighting improvements, street signs, bus benches/shelters and to address
safety concerns.
Professional engineering services on a contractual basis have been included to address
the private road situations and other traffic related issues facing the City.
Includes funding for leasing space to establish a Police Station that is reflective of the
community and its image.
Includes funding to develop a Citywide shuttle bus service.
The City Council and City Manager met and established budget goals and priorities. The following
represents the pre-established priorities and goals that provided a framework for the preparation of
the 1996/97 Budget Plan. In many areas the budget contains resources to address and
accomplish the pre-established priorities and goals.
· Implement Revenue Sources to Fund Required Services and Capital Projects.
· Establish Full Service City of Aventura Police Department.
· Establish Full Service Community Development Department
· One stop customer service for permits and business licenses.
· Begin code enforcement services effective October 1, 1996.
· Privatize the Following Services
Median/Right of Way Maintenance.
Building Maintenance.
Street Maintenance.
Drainage Maintenance.
Refuse Collection/recycling.
City engineer functions.
2
Budget In Brief
Landscape architect consulting.
Vehicle Maintenance.
· Develop Citywide Shuttle Bus Service.
Foster Community Pride and Involvement.
Issue at least 3 newsletters and 1 annual report.
Issue quarterly progress reports.
Utilize citizen surveys.
Fund special events such as July 4th, Founders Day, Arbor Day, cultural
programs and recreational activities.
Utilize City Boards as a source of advice and input.
Develop Citywide Beautification Program
Prepare Citywide Beautification/Landscape Master Plan.
Begin to landscape areas included in the Master Plan.
Replace county street signs with attractive new signs.
Review the conversion of overhead utility distribution system to an
underground system.
Develop plan to continue landscape along the railroad tracks to create barrier
along City limits.
Eliminate bus bench advertising and replace with more attractive benches.
Replace bus shelters with more attractive and user friendly units.
Develop 5 Year Capital Improvement Program.
Assess and evaluate City's infrastructure (roads, sidewalks, bikepaths,
drainage, irrigation system, utility system).
Prepare Capital Improvement Program to include needed projects and
funding plan to improve the City's infrastructure.
Review private roads for possible conversion to the City if standards can be
met
Develop plan for providing additional street lighting.
Review possibility of establishing Stormwater Utility Fund to address
drainage problems throughout the city.
Address safety concerns along bike/walkway paths.
· Continue to explore alternatives to providing traditional local government services.
The residents of the City deserve quality municipal services provided in a productive and
efficient manner at the lowest possible cost. They also deserve planning and proper
justification when a budget is proposed. I believe the budget contained within does all of this.
3
Budget In Brief
The preparation of the 1996/97 operating budget document creates a foundation to address
operational and capital growth needs on a planned basis. The document points out various
problems that face the City and provides solutions to those problems. The budget emphasizes
a professional and conservative fiscal approach.
A great deal of progress has been made to establish the foundation and invent the
government structure which to build on the future. The decisions made today will dictate the
community's commitment to maintain and improve the quality of life for all residents. Such
commitment requires teamwork on behalf of the City Council, City Administration, all
employee? and, most important, the residents.
The total proposed budget for 1996197, including all funds, capital outlay and debt service, is
$20,175,941. Operating expenditures total $6,356,641. Capital Outlay expenditures total
$12,815,300 and Debt Service Expenditures are $1,004,000.
Individual fund budget amounts are as follows:
Fund Summary
FUND
PROPOSED AMOUNT
% OF BUDGET
General $9,170,941 45.4%
Police Education 1,000 .1%
Debt Service 1,004,000 5.0%
Capital Construction 10,000,000 49.5%
Funds Summary
Millions
12
10
8
6
4
2
0
Budget In Brief
4
Expenditures by category are as follows:
Category Summary
CATEGORY
PROPOSED AMOUNT
Personal Services
Contractual Services
Other Charges & Services
Commoditie's
Other Operating Expenses
Capital Outlay
Debt Service
$2,864,646
2,292,500
910,480
171,215
117,800
12,815,300
1,004,000
TOTALS
$ 20,175,941
Category Summary
% OFBUDGET
14.2%
11.4%
4.5%
0.8%
0.6%
63.5%
5.0%
100.0%
Capital Outlay 63.5%
ng Expenses 0.6%
4.5%
Department
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non-Departmental
Capital Outlay
Debt Service
TOTALS
Budget In Brief
Operating Department Summary
PROPOSED AMOUNT
$73,489
304,693
418,071
154,500
110,233
3,116,574
560,930
1,078,152
540,000
12,815,300
.~1,004,000
$ 20,175,941
5
% OF BUDGET
O,4%
1,5%
2,1%
0,8%
0.5%
15,4%
2.8%
53%
63.5%
5.0%
100.0%
The total number of employees in the General Fund is 84, compared to the star/up figure of 23
budgeted in the 1995/96 fiscal year. The per capita number of employees is significantly lower
than adjacent municipalities. This is due to the City's emphasis on privatizing major functions
of City services for greater productivity.
Position additions are as follows:.
1. Public Safety Department - the budget includes the necessary positions to establish a
highly ¥isible and quality community oriented police department that will enhance the
community's security. A total of 53 positions are included. Of that number, 40 will be sworn
officers. The department will provide a full range of services including criminal
investigations, preventive patrol, bike patrol, crime prevention, traffic enforcement and
dispatch functions. The department will be phased in beginning in April 1997. Until that time
the City will continue to utilize the services of the Metro Dade Police Department.
2. Community Development Department - Added 5 new positions (Chief Building Official,
Permit Clerk, Clerk Typist, Executive Assistant and Planner) to establish a full service
department. Code Enforcement and issuance of occupational licenses will begin in October
1996. Building inspections, issuance of permits and plan review will be phased in over the
first 3 to 4 months of the fiscal year.
3. Community Services Department - Added 3 new positions. Maintenance Superintendent,
Cultural/Recreation Superintendent and a part-time maintenance worker were included to
provide maintenance, transportation and recreation services on a quality basis.
Finance Support Services Department - Added Purchasing Technician position and
Information Systems Technician to respond to internal support service functions. These
positions are vital to the information management needs of the organization and
purchasing and contractual oversight functions of the City.
A great deal of effort was made to fund long neglected capital projects in the City such as
beautification and landscape projects, safety concerns along bike/walkway paths, and
improvements to the City's infrastructure. A five year Capital Improvement Program to address
the City's infrastructure on a long term basis will be prepared by May of 1997. A total of
$2,815,300 has been budgeted in the General Fund for Capital Outlay. Major emphasis was
placed on road resurfacing, sidewalk construction, drainage improvements, equipment and
vehicle purchase.
Major capital outlay items, that are recommended in the General Fund, are as follows:
· Beautification projects $270,000
· Walkways/Sidewalks 8,5,000
· Safety improvements 85,000
· Bus shelters/benches 85,000
6
Budget In Brief
· Road resurfacing 50,000
· Drainage improvements 75,000
· Lighting improvements 50,000
· Equipment 190,500
· Computer Equipment 480,500
· Vehicles 591,000
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
% of
1996/97 Budget
GENERAL GOVERNMENT
City Council
Office of the City Manager
Finance Support Services
Legal
City Clerk
Total Gen. Gov't
$ 73.489
304,693
418,071
154,500
110,233
$1,060,986
0.8%
3.3%
4.6%
1.7%
1.2%
11.6%
PUBLIC SAFETy_
Police
Comm. Development
Totat Public Safety
$3,115,574
560,930
$3,676,504
34.0%
6.1%
40.1%
COMMUNITY SERVICES
Total Community Services
OTHER NON-DEPARTMENTAL
$1,078,152
11,8%
Non-Departmental
Capital Outlay
Total other Non-Dept.
$540,000
2,815,300
$3,355,3OO
5.9%
30.7%
36,6%
TOTAL
$9,170,942
100.0%
Community Development 6,1%
Public Saf?y 34.0%
City Clerk
t .7%
Finance Support Servic 4.6%
- City Manager' Office 3.3%
,Council 0.8%
Community Services 11.8%-
Non Departmental
Capital Outlay 30.7%
Budget In Brief
Where Your Tax Dollar Goes
City of Aventura 9.4%
School Board 43.9%
So. Florida Water Mana 2,4%
Inland Navigation Dist 0.2%=
Everglades Project 0.4%
/
Metro Dade 43.7%
Budget In Brief
8