09-03-2002 1st Budget
City Carnrn_ion
Jeffrey M. Perlow, Mayor
A~e City of
r\..ventura
Q
CifYM~
Eric M. Soroka
Arthur Berger
Jay R. Beskin
Ken Cohen
Manny Grossman
liarry liolzl>erg
Patricia Rogers~Libert
City Cleri
Teresa M. Soroka, CMC
City Attamcy
Weiss Serota lielfman
Pastoriza & Guedes
19200 West CountIy Club Drive
AveoIuI8, Florida 33180
AGENDA
1st BUDGET PUBLIC HEARING
SEPTEMBER 3, 2002 - 5:45 PM
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC HEARINGS: ORDINANCES: FIRST READING/PUBLIC INPUT
200212003 BUDGET
A. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA,
ESTABLISIDNG AND ADOPTING THE CITY OF AVENTURA AD
VALOREM TAX OPERATING MILLAGE LEVY RATE AT 2.2270 MILS
PER THOUSAND DOLLARS OF TAXABLE ASSESSED PROPERTY
VALUE, WIDCH IS 4.84% ABOVE THE ROLLED BACK RATE
COMPUTED PURSUANT TO STATE LAW, FOR THE 2002 TAX YEAR;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY
AND PROVIDING FOR AN EFFECTIVE DATE.
B. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA,
ADOPTING THE ATTACHED TENTATIVE OPERATING AND
CAPITAL BUDGET, AS REVIEWED AND APPROVED BY CITY
COMMISSION AT THE REVIEW MEETING HELD ON JULY 18,2002,
AS THE CITY OF A VENTURA FINAL BUDGET FOR THE 200212003
FISCAL YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED
BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL;
PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR
GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
4. ADJOURNMENT
SEPTEMBER 19, 2002
2nd PUBLIC BUDGET HEARING
5:45 P.M.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305-466-8901, not later than two days prior to such proceeding. Anyone wishing to appeal any decision made by the Aventura City
Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such
purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon
which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center,
19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City
Clerk at 305-466-8901.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM: Eric M. Soroka, City
TO: City Commission
DATE: August 8,2002
SUBJECT: Ordinance Adopting Ad Valorem Tax Rate for Fiscal Year 2002103
1st Reading September 3,2002 City Commission Meeting Agenda Item 314-
2nd Reading September 19, 2002 City Commission Meeting Agenda Item =att
Attached for your approval is an Ordinance adopting the ad valorem tax rate for fiscal
year 2002/03.
The 2.2270 millage rate was approved as part of the proposed budget and represents
no increase above the existing rate. It is the same rate as the Unincorporated
Municipal Service Area (UMSA) rate adopted by the County for the 1995/96 fiscal year.
The City's tax rate is 4.84% above the rolled back rate as computed pursuant to State
law.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC1099-02
ORDINANCE NO. 2002-_
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ESTABLISHING AND ADOPTING THE CITY OF
AVENTURA AD VALOREM TAX OPERATING MILLAGE
LEVY RATE AT 2.2270 MILS PER THOUSAND DOLLARS
OF TAXABLE ASSESSED PROPERTY VALUE, WHICH IS
4.84% ABOVE THE ROLLED BACK RATE COMPUTED
PURSUANT TO STATE LAW, FOR THE 2002 TAX YEAR;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Property Appraiser of Miami-Dade County has certified a Tax
Assessment Roll for the year 2002 which includes the assessment for the City of
Aventura; and
WHEREAS, the City Commission and the City Manager of the City of Aventura
have reviewed the 2002/2003 fiscal year budget for the various operating departments
of the City and the means of financing said budget; and
WHEREAS, the City Commission has considered an estimate of the necessary
expenditures contemplated for the fiscal year ensuing, and has determined that the levy
set forth herein below shall provide a portion of the necessary funds for said
expenditures.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS THAT:
Section 1. The City Commission of the City of Aventura, Florida, does hereby
establish and adopt the City of Aventura Ad Valorem Tax Operating Millage Levy Rate
of 2.2270 mils for the 2002 tax year, or $2.2270 per thousand dollars of taxable
assessed property value. Said rate represents a 4.84% increase above the rolled back
rate computed pursuant to State law.
Ordinance No. 2002-_
Page 2
Section 2. The Miami-Dade County Tax Collector is hereby directed to proceed
with the collection and enforcement of the taxes levied herein as authorized by State
and County law.
Section 3. All ordinances or parts of ordinances, resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of such conflict.
Section 4. Severabilitv. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner
who moved its adoption on first reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger
Mayor Jeffrey M. Perlow
2
Ordinance No. 2002-_
Page 3
The foregoing Ordinance was offered by Commissioner
, who
moved its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 3rd day of September. 2002.
PASSED AND ADOPTED on second reading this 19th day of September, 2002.
JEFFREY M. PERLOW, MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
City Commission
Eric M. Soroka, City M
DATE:
August 8, 2002
SUBJECT: Ordinance Adopting 2002/2003 Operating and Capital Budget
First Reading September 03, 2002 City Commission Meeting Agenda Item 3.B
Second Reading September 19, 2002 City Commission Meeting Agenda Item 3.B
Attached for your consideration is the adopting Ordinance and documentation for the
2002/03 Operating and Capital Budget.
The Ordinance format is similar to the one utilized to adopt the 2001/02 fiscal year
budget document.
If you have any questions, please feel free to contact me.
EMS/tms
attachment
ORDINANCE NO. 2002-_
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED TENTATIVE OPERATING
AND CAPITAL BUDGET, AS REVIEWED AND
APPROVED BY CITY COMMISSION AT THE REVIEW
MEETING HELD ON JULY 18, 2002, AS THE CITY OF
AVENTURA FINAL BUDGET FOR THE 2002/2003 FISCAL
YEAR, PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The tentative 2002/2003 Operating and Capital Improvement
Program Budget, reviewed and approved by the City Commission on July 18, 2002, a
copy of said budget being attached hereto and made a part hereof as specifically as if
set forth at length herein, be and the same is hereby established and adopted as the
City of Aventura's final budget for the 2002/2003 fiscal year. The tentative budget
adopted hereby may be amended or adjusted by a motion approved by a majority vote
of the City Commission at the public hearings in accordance with State Statutes.
Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Ordinance No. 2002-_
Page 2
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Section 3. Budaetarv Control. The 200212003 Operating and Capital Outlay
Budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to each department for operating and capital
expenses may not be increased or decreased without specific authorization by a duly-
enacted Resolution affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one individual line item account to another, so long as the
line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
included within each department budget enumerates all authorized budgeted positions for
appointment by the City Manager. All personnel filling said authorized positions shall be
paid pursuant to the City's Budget, Personnel Policies and/or collective bargaining
agreements.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
2
Ordinance No. 2002-_
Page 3
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the 200212003 fiscal
year Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its original appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section 7. Encumbrances. AU outstanding encumbrances at September 30,
2002 shall lapse at that time; and all lapsed capital outlay encumbrances shall be re-
appropriated in the 2002/2003 fiscal year.
Section 8. Severabilitv. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
3
Ordinance No. 2002-_
Page 4
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner
, who
moved its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger
Mayor Jeffrey M. Perlow
The foregoing Ordinance was offered by Commissioner
who moved its adoption on second reading. This motion was seconded by
Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger .
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this 3rd day of September, 2002.
4
Ordinance No. 2002-_
Page 5
PASSED AND ADOPTED on second reading this 19th day of September, 2002.
JEFFREY M. PERLOW , MAYOR
ATTEST:
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
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OPERATING AND
CAPITAL BUDGET
FISCAL YEAR 2002/03
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2002/03
CITY OF AVENTURA
CITY COMMISSION
Mayor Jeffrey M. Perlow
Vice Mayor Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk, CMC
Thomas Ribel, Police Chief
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2002/03
TABLE OF CONTENTS
TOPIC
City Manager's Budget Message Addendum
City Manager's Budget Message, Organization Chart
Adopting Ordinance
PAGE NO.
I-XVI
SUMMARY OF ALL FUNDS
1
GENERAL FUND
Summary
Revenue Estimates
Expenditures:
City Commission
Office of the City Manager
Finance Support Services Department
Legal Department
City Clerk's Office
Public Safety Department
Community Development Department
Community Services Department
Non-Departmental
Capital Outlay
4
7
14
17
23
30
34
39
48
54
62
65
POLICE EDUCA TION FUND
69
STREET MAINTENANCE FUND
71
POLICE CAPITAL OUTLA Y IMPACT FEE FUND
74
PARK DEVELOPMENT FUND
77
CHARTER SCHOOL FUND
80
DEBT SERVICE FUNDS
82
CAPITAL CONSTRUCTION FUNDS
90
STORMWA TER UTILITY FUND
97
POLICE OFFDUTY SERVICES FUND
101
APPENDIX
103
".\ \\/1/,
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* !Wl!!.' *
City of
Aventura
""-::":' ~
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Government Center
19200 West Country Club Drive
Aventura, Florida 33180
-=- ,J-o
'>'; ,I~
e<4< 01 &~IY
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2002/03 Budget Message Addendum
Members of the City Commission:
On July 10, 2002 the City Manager's Proposed Operating and Capital Budget for all
funds for the fiscal year beginning October 1, 2002 was presented to the City
Commission.
A Budget review meeting was held on July 18, 2002, whereby the City Commission
reviewed, discussed and approved the proposed budget as presented. The document
recommends a $30,435,322 Budget.
Enclosed herein is the 2002/03 fiscal year budget.
7'~ ,"bm;
ed,
EMS/aca
PHONE: 305-466-8910 . FAX: 305-466-8919
www_citvoflvpntllr~ .com
City of
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: 2002/03 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I
hereby submit the proposed Operating and Capital Budget for all funds for the fiscal
year beginning October 1, 2002, for your review and consideration. The budget
document emphasizes a professional and conservative fiscal approach. This document
also represents the single most important report presented to the City Commission. It is
primarily intended to establish an action, operation, and financial plan for the delivery
of City services. This budget continues to build upon the solid foundation created in the
past to provide quality municipal services that our residents deserve and expect to fulfill
the dream of creating this great City. Importantly, it also serves as an aid to the
residents in providing a better understanding of the City's operating and fiscal
programs. This government promotes and supports a high quality of life for its citizens,
businesses and visitors.
Budaet Format
A single budget document, which includes all City Funds and service programs, has
been prepared to provide a comprehensive overview of all City services and financial
framework for the understanding of the public.
The budget is a performance based plan that links goals and objectives with the
financial resources necessary to achieve them. In order to ensure that goals and
objectives established in the budget planning process are translated into results, the
resources allocation process is tied to performance. The budget document contains
performance/workload indicators to facilitate this process. Every effort was made to
provide a budget document that can be fully reviewed and justified to the City
Commission and residents. The preparation of the budget document marks a continued
commitment to a planned and professional process of developing a budget that will
address both current and future issues facing the City, providing adequate service
levels and the necessary justification to support all expenditure requests.
PHONE: 305466.89i[0 . FAX: 305466-8919
U1U1U1 rit\1nf~vpntllr~ rom
2002103 Budaet Priorities/Goals
The following represents the pre-established priorities and goals that provided a framework
for the preparation of the 2002103 Budget Plan. In many areas the budget contains
resources to address and accomplish the pre-established priorities and goals.
,r Construct, operate and maintain a Charter Elementary School by 2003, adjacent
to the Community Recreation Center of the City to serve the growing school age
population of the City.
,r Construct and operate the community recreation center by early 2003, to provide
additional recreational opportunities for all age groups.
,r Provide funding in Police services to address "Homeland Security Issues".
,r Continue the Lease Book Program to address improvements to the book
collections and business materials at the Northeast branch of the Miami-Dade
Library system.
,r Implement Police Services Agreement with Aventura Mall and provide a School
Resources Officer at the Charter Elementary School.
,r Improve traffic management by integrating video monitoring devices at key
intersections throughout the City.
,r Continue Citywide Shuttle Bus Service and expand ridership.
,r Provide funding to maintain newly landscaped areas and continue to provide a
high quality maintenance program.
,r Continue to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
,r Implement and fund the fifth year of the City's first 5 Year Capital Improvement
Program.
,r Provide resources to address significant increases in insurance and worker's
compensation costs.
Sianificant Factors Affectina Budaet PreDaration
Although the City's economic base continues to be strong, nationally these are still
uncertain economic times. The budget reflects this uncertainty with a conservative
approach that limits the number of new positions and continues to outsource new
services to the private sector. This upcoming year the City will begin two new areas of
service to the residents; a Charter Elementary School and Community Recreation
Center. They both represent major undertakings for a young City in terms of cost and
impact on City staff. In the process of adding new services and facilities and mirroring
national industry trends we will experience significant increases in both insurance and
workers' compensation premiums. Increased costs associated with expanded security
and safety measures in light of the September 11 tragedy has impacted the budget as
well. In spite of these limitations the budget does not contain a tax increase and
continues to expand services to the community.
II
The residents of the City deserve quality municipal services provided in a productive
and efficient manner at the lowest possible cost. They also deserve proper justification
when a budget is proposed. I believe the budget contained within does all of this. In its
short history, the City government has gained a reputation for providing quality services
in a professional manner while emphasizing a customer service focus. By privatizing
and outsourcing many services the City has stabilized costs and emulated a business
like approach. Over the past 6 and half years, a great deal of progress has been made
to accomplish the goals of incorporation and to improve the quality of life for our
residents. This budget includes the completion of important projects that build the
foundation blocks for the next five years toward the goal of developing a sense of
community for our City. The addition of a Charter Elementary School, Community
Recreation Center and more parks and recreational opportunities will address the
changes in demographics toward a younger family oriented population and assist in
achieving our goals.
Summary of All Budaetary Funds
The total proposed budget for 2002/03, including all funds, capital outlay and debt
service, is $30,435,322. This is $15,431,425 less compared to the prior year. This is
primarily due to the completion of major capital projects. Operating expenditures total
$15,790,000. Capital Outlay expenditures total $12,374,853 and Debt Service
expenditures are $2,270,469.
Millions
Fund Summary By Amount
. General
. Debt Service
C Stormwater Utility
C Park Development
II Street Maintenance
[J Police Offduty Services
. Police Impact Fee
[J Capital Construction
. Police Education
30
25
20
15
10
5
Individual fund budget amounts are as follows:
FUND
General
Police Education
Street Maintenance
Police Impact Fee
Park Development
Debt Service
Capital Construction
Stormwater Utility
Police Offduty Services
PROPOSED AMOUNT
$25,985,530
4,390
573,500
105,000
140,000
2,270,469
15,000
930,433
411,000
% OF BUDGET
85.4%
.1%
1.9%
.3%
.4%
7.5%
.1%
3.1%
1.3%
III
Fund Summary By Percentage
Police Offduty Services
1.3%
Debt Service
7.5%
Park Development
0.4%
StorrnI.YaterUtillty
3.1%
Police Impact Fee
0.3%
Street Maintenance
1.9%
Police Education
0.1%
CATEGORY
Personal Services
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
Capital Outlay
Debt Service
TOTALS
Personal Services
31.3%
are as follows:
Cateaorv Summarv
PROPOSED AMOUNT
$9,520,666
3,523,000
2,221,450
345,044
179,840
12,374,853
2.270.469
$ 30,435,322
Contractual Services
11.6%
Capital Outlay
40.6%
General
85.4%
% OF BUDGET
31.3%
11.6%
7.3%
1.1%
0.6%
40.7%
7.5%
100.0%
Other Charges & Services
7.3%
Commodities
1.1%
Other Operating Expenses
0.6%
IV
The following chart shows a comparison of the department's budgets for the past two
years. Total costs decreased by 33.6%.
Departmental Budaet Comparison
Increase
2001 /02 2002/03 (Decrease) % Chanae
City Commission $106.106 $ 106.306 $ 200 0.2%
Office of the City Manager 533.144 560.360 27.216 5.1%
Finance Support Services 862.887 924.273 61.386 71%
Legal 205.000 208.000 3.000 1.5%
City Clerk 185.875 219.877 34.002 18.3%
Public Safety 7.035.419 7.890.807 855.388 122%
Community Development 1.366.570 1.482.551 115.981 8.5%
Community Services 2.930.314 3.408.826 478.512 163%
Non-Departmental 830.000 989.000 159.000 19.2%
Subtotals $14.055.315 $15.790.000 1.734.685 123%
Capital Outlay 22.094.774 2.367.857 (19.726.917) (89.3%)
CI PReserve 6.944.349 10.006.996 3.062.647 441%
Debt Service 2.772.309 2.270.469 (501.840) (181%)
Totals $45.866.747 $30.435.322 $(15.431.425) (336%)
GENERAL FUND
The General Fund is used to account for resources and expenditures that are available
for the general operations of city government functions.
Revenues
The revenues, available for allocation in the 2002/03 Fiscal Year General Fund Budget,
including inter-fund transfers, are anticipated to be $28,630,637. This is a decrease of
$525,559 or 1.8% compared to last year. The decrease is primarily associated with a
lower projected carryover figure with the completion of capital projects.
Locallv Levied Taxes - The amount anticipated for ad valorem taxes includes no
increase and again adopts the same Unincorporated Municipal Services Area (UMSA)
rate as adopted by the County for the 1995/96 fiscal year. This represents the seventh
year without an increase. The ad valorem millage levy for fiscal year 2002/03 will be
2.2270. This will generate $8,818,000 and will be the second lowest municipal tax rate
in the County. The City experienced a 7.1 % increase in the taxable assessed property
values. This can be attributed to continued growth in the commercial and residential tax
base. The budget includes $1,787,000 from FPL franchise fees based on the Interlocal
Agreement with the County. Anticipated franchise fees, utility taxes and unified
communications tax make up the remainder of this category and are based on growth
in the number of residential and commercial establishments located in the City.
v
Licenses and Permits - The amounts for this revenue category are projected to be
$1,675,000. City Occupational Licenses and building permits are the major sources of
revenue. The amount is anticipated to be $270,000 more than last year due to a
projected increases in occupational licenses and building permits.
Interaovernmental Revenues - Total revenues for this category are projected to
decrease by $968,000 compared to the amount budgeted for 2001/02. The 37%
decrease is related to non reoccurring revenues reimbursed from the Florida
Department of Transportation to partially fund beautification projects on Biscayne
Boulevard last fiscal year and the elimination of the COPS Federal grant program
Charaes For Services - Revenues relating to charges for services are anticipated to be
$270,100 more than the prior year's budget. This is primarily due to revenue from
Police Services Agreements with Aventura Mall and the projected membership and
class fees associated with the opening of the Community Recreation Center.
Fines and Forfeitures - Total revenues projected for 2002/03 are $155,000. Revenues
from County court fines and code violations are included in this category.
Miscellaneous Revenues - Projected revenues are anticipated to be $71,000 less than
the amount budgeted for the prior fiscal year due to lower rates associated with interest
earnings.
Fund Balance - This represents under estimates of available resources, and unspent
appropriations from the 2001/02 budget. This amount is anticipated to be $7,500,000.
Non-Revenues - This represents transfers from the Street Maintenance Fund and
Stormwater Utility Fund to the General Fund.
Revenues by Source
Transfers
4-.%
Intergovernmental Revenues
5.7%
Misc. Revenues
0.9%
Fund Balance
26.2%
Ad Valorem Taxes
30.8%
Fines & Forfeitures
0.5%
Charges For Services
2.3%
VI
Expenditures
The estimated 2002/03 General Fund expenditures contained within this budget total
$28,630,637 and are balanced with the projected revenues. Total expenditures are
$525,559 or 1.8% less than the 2001/02 fiscal year amount. The operating
expenditures have increased by $1,902,845 or 14.1 % compared to the prior year.
CATEGORY SUMMARY
Increase %
CATEGORY 2001/02 2002103 (Decrease) Change
Personal Services $8,198,050 $9,109,666 $911,616 11.6%
Contractual Services 2,958,000 3,523,000 565,000 19.1%
Other Charges & SVC5. 1,774,330 2,221,450 447,120 25.2%
Commodities 354,410 345,044 (9,366) (2.6%)
Other Operating Expenses 186,375 175,450 (10,925) (5.9%)
Total Operating Expenditures $13,471,165 $15,374,610 1,903,445 14.1%
Capital Outlay 13,374,692 11,751,457 (1,623,235) (12.1%)
Transfer to Funds 2,310,339 1,504,570 (805,769) (34.9%)
Total Expenditures $29,156.196 $28,630,637 $(525,559) (1.8%)
Personal Services
Personal Services expenditures for all employees have been budgeted to reflect a
3.5% cost of living adjustment and a performance/bonus amount that averages 3% per
employee. The performance/bonus program is based on a formal evaluation of each
employee and rewards accomplishments and performance rather than tenure. The total
number of employees is 160, which is unchanged from the prior fiscal year. One
additional employee was added in the Police Department which was offset by a
reduction of one unfilled Maintenance position in the Community Services Department.
The per capita number of employees is significantly lower than adjacent municipalities.
This is due to the City's emphasis on privatizing major functions of City services for
greater productivity. Personal Services expenditures increased by 11.6%. A major
impact is attributed to increased workers' compensation costs ($220,000) and overtime
costs associated with homeland security issues ($100,000).
Position additions are as follows:
· Public Safety Department - Added 1 School Resource Officer for the new Charter
Elementary School. A total of 108 positions are included. Of that number, 75 are
sworn officers. The department provides a full range of services including criminal
investigations, preventive patrol, bike patrol, crime prevention, traffic enforcement
and dispatch functions.
VII
ODeratina EXDenses
The expenditures for contractual services are budgeted at $3,523,000 or 12.3% of the
General Fund budget. This is $565,000 more than the prior year. This can be attributed
to the increased costs associated with maintaining newly landscaped areas; crossing
guards for the Charter Elementary School, projected building inspection services
increases and expenses associated with operating the new Community Recreation
Center on a contractual basis. Expenditures for other charges and services are
budgeted at $2,221,450, which represents 7.8% of the total budget. This category
increased by $447,120 largely due to increased insurance costs, Government Center
utility costs and costs associated with the opening of the new Community Recreation
Center. Expenditures for commodities are budgeted at $345,044, which represents
1.2% of the total budget. Total costs associated with other operating expenses are
budgeted at $175,450 which represents .6% of the total budget.
Caoital Outlav
This budget marks the sixth year of.the implementation of the City's original five year
Capital Improvement Program. The CIP defines a long term plan of proposed capital
expenditures to address infrastructure needs and the maintenance of a desirable high
quality of life. Major emphasis was placed on beautification and landscape projects. A
total of $2,032,031 has been budgeted in the General Fund for Capital Outlay projects
along with a $9,719,426 reserve to fund future projects,
Major capital outlay items, which are included in the General fund, are as follows:
. Beautification Projects 900,000
. Police Vehicles 411,781
. Computer Equipment 284,750
. Reserve for Building Equipment 250,000
. Radio Purchase & Replacement 100,000
. Vehicles & Equipment 48,500
. Newspaper Stands 30,000
. Aventura Park Improvements 7,000
EXDansion of Services
The budget includes funds to expand City provided services as follows:
· Security and Safety of Residents - Police Services - Added School Resource
Officer and increased overtime to address security and safety issues. Additional
cost -$140,000
· Maintain Newly Landscaped Areas at a High Standard. Additional cost -
$150,000.
· Opening of new Community Recreation Center- Additional cost - $275,000.
VIII
SUMMARY OF EXPENDITURES BY DEPARTMENT
GENERAL FUND
Increase
I 2001/02 2002/03 (Decrease) %ChanQe
GENERAL GOVERNMENT
City Commission $106,106 $ 106,306 $ 200 0.2%
Office of the City Manager 533,144 560,360 27,216 5.1%
Finance Support Services 862,887 924,273 61,386 71%
Legal 205,000 208,000 3,000 1.5%
City Clerk 185.875 219.877 34.002 18.3%
Total Gen. Gov't $1,893,012 $2,018,816 $125,804 6.6%
PUBLIC SAFETY
Police $6,561,269 $7,475,417 914,148 13.9%
Comm. Development 1.366.570 1.482.551 115.981 8.5%
Total Public Safety $7,927,839 $8,957,968 1,030,129 13.0%
COMMUNITY SERVICES
Total Community Services $2,930,314 $3,408,826 478,512 16.3%
OTHER NON-DEPARTMENTAL
Non-Departmental $720,000 $989,000 269,000 37.4%
Transfer to Funds 2,310,339 1,504,570 (805,769) (34.9%)
Capital Outlay 13.374.692 11.571.457 (1.623.235) (12.1%)
Total other Non-Dept. $16,404,031 $14,245,027 ($2,160,004) (13.2%)
TOTAL $29,156,196 $28,630,637 ($525,559) (1.8%)
Office of the CIty Manager
2.0%
Capital Outlay
41.0%
Comm. Development
5.2%
IX
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two
dollars ($2.00) the City receives from each paid traffic citation, which, by state statute,
must be used to further the education of the City's Police Officers. A total of $4,390 is
anticipated in revenue for 2002/03. The amount budgeted for expenditures will be used
for various state-approved training programs throughout the year.
Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which,
by state statute, are designated for street maintenance and construction costs.
Expenditures will be accounted for in the General Fund by designating specific
expenditure accounts in the Community Services Department associated with street
maintenance, road-right-of way maintenance activities and the Capital Improvement
Program. Transfers to the General Fund will be made once a month to reimburse the
fund for actual expenditures made from the designated expenditure accounts.
Revenues are projected to be $573,500 for 2002/03. This includes restricted State
Revenue Sharing funds and gas tax proceeds.
Police Capital Outlay Impact Fee Fund
This fund was created to account for impact fees derived from new developments and
restricted by ordinance for Police capital improvements. This fund provides a funding
source to assist the City in providing police services required by the growth in the City.
The proposed Police Capital Outlay Impact Fee Fund for 2002/03 is $105,000. Major
capital outlay items include equipment purchases for the Police Department required by
growth.
Park Development Fund
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and grant funds restricted by Ordinance for Park
capital improvement projects. The proposed Park Development Fund for 2002/03 is
$140,000. This amount will assist in the future construction of the expanded Waterways
Park
Charter School Fund
This fund was created in fiscal year 2001/02 to account for revenues and expenses
associated with start-up costs for the Charter School for the period of October 1, 2001
to June 30, 2002. A separate Charter School budget has been created to replace this
fund beginning on July 1, 2002.
x
Debt Service Funds
These funds were established to account for revenues transferred from the General
Fund and debt service payment expenditures associated with the long term financing of
the following bonds and loans:
FMLC 1999 Debt Service Fund - Established for the purchase of Founders Park, and
the permanent Government Center site and construction of the Government. The
proposed budget for 2002/03 is $1,366,185.
2000 Loan Debt Service Fund - Established for the construction of the Community
Recreation Center and the acquisition of Waterways Park. The proposed budget for
2002/03 is $509,284.
2002 Loan Debt Service Fund - Established for the acquisition of the property for the
Charter School and partially fund the Community Recreation. The proposed budget for
2002/03 is $395,000.
The total budget for all Debt Service Funds is $2,268,696, which is $3,613 less than
last fiscal year.
Capital Construction Funds
These funds were established to account for bond and loan proceeds and expenditures
associated with the following projects:
2000 Construction Fund - Established for a portion of the construction of the
Community Recreation Center and the acquisition and construction of Waterways Park.
The majority of the projects associated with this fund should be completed by the end of
the current fiscal year. The proposed budget for 2002/03 is $15,000.
2002 Construction Fund - Established for the acquisition of the Elementary School site
and to partially fund the Community Recreation Center. The majority of the projects
associated with this fund should be completed by the end of the current fiscal year.
The total budget for all Capital Construction Funds is $15,000,000, which is
$12,060,000 less than last fiscal year.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the construction and maintenance of the City's stormwater drainage system.
Maintenance expenditures will be accounted for in the General Fund by designating
specific expenditure accounts in the Community Services Department. Transfers to the
General Fund will be made to reimburse the fund for actual expenditures made from the
designated expenditure accounts and repay funds loaned to this fund in prior fiscal
years. This amounts to $567,037. Capital improvements to the drainage system will be
funded directly from the Stormwater Utility Fund in the amount of $225,000. A reserve
account to assist in funding future projects was established in the amount of $138,396.
Revenues are projected to be $930,433 for 2002/03. It is recommended that the current
rate of $2.50/ERU be maintained.
XI
Police Offdutv Services Fund
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations. The proposed Police Services Fund for
2002/03 is anticipated to be $411,000.
Summarv
I am pleased to submit the detailed budget contained herein for Fiscal Year 2002/03.
The budget reaffirms the City Commission's commitment to developing a strong
financial base for the City while maintaining one of the lowest tax rates in Miami-Dade
County. Overall, the proposed budget maintains the quality and level of services
currently provided to the community. However, increases in services to the community
are also included in the budget. This budget document and its related policies
represents our continued commitment to excellence and to our residents.
Some of the major points emphasized, in the proposed budget, are as follows:
. For the seventh year, no property tax increase. Adopts 1995 County UMSA millage
rate of 2.2270.
· Added 1 School Resource Officer for the new Charter Elementary School. A total of
108 positions are included. Of that number, 75 are sworn officers.
· Provides funding to open and operate the new Community Recreation Center in
January 2003 including the outsourcing of operations to the private sector.
· Implements Police Services Agreement with Aventura Mall and increases overtime
in the Police department to address security and safety issues.
· Proposes to improve traffic management by integrating video monitoring devices at
key intersections throughout the City.
· Includes funding to continue the Citywide shuttle bus public transportation service
without imposing a fare and provide for year round Saturday service.
· Provides for $2,367,857 worth of capital improvements and $10,006,996 CIP
reserve. The City's infrastructure needs are addressed through a broad mix of
Capital Improvement projects, which will enhance the City's quality of life, and the
attractiveness of the City.
XII
. Continues Lease Book Program to address improvements to the book collections
and business materials at the Northeast branch of the Miami-Dade Library system.
. Continues to implement technology enhancements that develop our "Electronic
Government" to allow the public to interact more easily and conveniently with the
City and to automate City operations.
. Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as
cultural programs and recreational activities are included.
. Provides resources to address $425,000 increase in insurance and worker's
compensation costs.
. Continues contracting most maintenance functions, engineering and inspection
services to the private sector.
. Provides funding for increased costs associated with maintaining newly landscaped
areas and acquired roadways.
. Funds police equipment needs from laptop computers to new police vehicles in the
amount of $766,617.
. Includes $225,000 to fund drainage and road improvements on Yacht Club Way
and N.E. 190th Street.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of all Department Directors, the Director of
Finance Support Services and secretarial personnel. All questions relating to the
budget should be referred to my attention. A Commission meeting will be held on July
18,2002 to review in detail, the proposed budget document.
711Y submitted,
EMS/aca
XIII
Tax Rate Comparison
The City of Aventura has one of the lowest tax rates in Miami-Dade County. The
following table compares the tax rates of the cities located in Miami-Dade County:
Pinecrest
A ventura
UMSA
Sunn Isles
Miami Lakes
BaI Harbour
Sweetwater
Ke Bisca e
Vir . . a Gardens
Ba Harbor Island
Surf side
Coral Gables
North Ba Villa e
South Miami
Hialeah Gardens
Hialeah
Medl
MiamiSrins
West Miami
Homestead
Miami Shores
Golden Beach
Bisca e Park
EI Portal
North Miami
Florida Ci
Miami Beach
North Miami Beach
Indian Creek
o a Locka
Islandia
Miami
2.1000
2.2270
2.4470
2.6500
3.0570
3.2300
3.4487
3.6060
4.8430
5.0000
5.6030
5.8410
6.2711
6.3730
6.4800
7.5280
7.9230
8.4120
8.4950
8.5000
8.5151
8.5900
8.7000
8.7000
8.8230
8.9000
9.2860
9.2903
9.6612
9.8000
10.0000
10.7130
XIV
Where Your Tax Dollars Go
So. Florida Water Man. 2.7%
Inland Navigation Cist 0.2%
School Board 43.5%
City of Aventura 10.1%
Everglades Project 0.4%
Metro Dade 43.1 %
xv
Organization Chart
CITY OF AVENTURA
Residents
r.-------
City Commission
City Attorney
City Clerk
Legal Services
Administr tion
Budget P paration
Customer Service
Capital Pr jects
Minutes
Records Retention
Clerical Support
Public Safety
Department
Community
Development
Department
T
Financel Support
Services
Department
Community
Services
Department
Police
Patrol
Community Relations
Criminal investigations
T rafflc Enforcement
Emergency Preparedness
Planning
Zoning
Building Inspections
Code Enforcement
Economic Development
Occupational Licenses
Finance/Accounting
Purchasing
Risk Management
Information Management
Personnel
Community Facilities
Parks/Beautification
ROW/Median Main!.
Public Works
Mass Transit
Special Events
Recreation/Cultural
Charter School
Our Mission Statement
Our mission is to join with our community to make Aventura a city of the highest quality and a city of excellence. We do
this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local government services.
XVI
SUMMARY OF
ALL FUNDS
CITY OF AVENTURA
~~~
2002/03
OPERATING & CAPITAL OUTLAY
REVENUE PROJECTIONS
001
110
120
140
170
190
230.250
320.350
410
620
General Fund
Police Education Fund
Street Maintenance Fund
Police Impact Fee Fund
Park Development Fund
Charter School
Debt Service Funds
Capital Construction Funds
Stormwater Utility Fund
Police Offduty Services Fund
SUBTOTAL REVENUES
S 26,371,125
15,499
642,380
227,688
579,932
o
1,739,031
487,890
S 21,014,865 S 29,156,196 S
20,895 24,150
1,661,909
496,310
32,221,764
773,224
300,769
855,476
o
2,734,778
10,182,506
850,286
357,900
37,090,699
EXPENDITURES
729,500
108,000
1,352,500
110,000
2,272,309
12,075,000
2,813,971
450,000
49,091,626
Interfund Eliminations
(2,749,421) (3,303,360) (3,224,879)
28,630,637 S
4,390
573,500
105,000
140,000
o
2,270,469
15,000
930,433
411,000
33,080,429
(2,645,107)
28,630,637
4,390
573,500
105,000
140,000
o
2,270,469
15,000
930,433
411,000
33,080,429
(2,645,107)
TOTAL REVENUES
>,.>,<:,.,.,::.;." .........,'.-,......-......:.:.,.;.:.,<.:.,.:.,.,.:.:.,.,.:.,., :<-:.:.,-,.:-:-:-:.:: .::':':-:-:-":':':':'"
$ 2ii.412.34~ JH33;#i::i:lii $4ii,~iiM'4'lH$3li>~S;3:l;!$ /~~..~$;~:l;!
Operating Expenditures:
City Commission S 68,188 S 85,868 S 106,106 S 106,306 S 106,306
Office of the City Manager 476,982 529,874 533,144 560,360 560,360
Finance Support Services 614,681 759,538 862,887 924,273 924,273
Legal 188,263 237,330 205,000 208,000 208,000
City Clerk 182,655 218,298 185,875 219,877 219,877
Public Safety 6,228,784 6,392,876 7,035,419 7,890,807 7,890,807
Community Development 1,573,125 2,204,907 1,366,570 1,482,551 1,482,551
Community Services 2,717,725 3,102,497 2,930,314 3,408,826 3,408,826
Non. Departmental 513,928 725,435 830,000 989,000 989,000
...,.,....-.....-.-....,.,'..,.............,'.....-.-...-.......'.-........ ........... ....-,..-,.,'.-,-...-.."..:::.:.:.:-,-:<.:.:.:.:.."... ,-,.c-;-:-:.,.;.:-:-:-:.,. :.:-;-:-;-".,-:.:<-:.:.:
$l;i~iqrAU>:$#,li~ll',4~10~;~$~A~t},.I;p~@~ JiMrl'~*.~~f$jWii.oW
Capital Outlay
Final Budget 2002/03
Page 1
City Commission
Office of the City Manager
Finance Support Services
Legal
City Clerk
Public Safety
Community Development
Community Services
Non - Departmental
CIP Reserve
~y~##~~ ..:.:) j~,*i!i,*#t
Non - Departmental:
Transfer To Funds
Debt Service
""';.;';';':<"':,.';'. .'.-.'.'.'.,.,.:.
;~@ti#A~....n
'U.,$
.............
$
3,790
35,197
o
3,790
396,769
28,664
4,188,762
8,361,115
o
$
1,353,219
i;*#~i~
$
o
25,414
o
o
414,679
28,732
3,250,172
6,845,573
o
.(i~i#~;#tp
$
1,868,330
fii#~,#~.*.
$
4,000
190,000
o
3,000
749,660
34,900
16,513,214
4,600,000
6,944,349
*~:p~d~#
$
2,772,309
........,._....:.'..
@m!~~ ..~
$
$
0 0
106,000 106,000
0 0
0 0
766,607 766,607
18,550 18,550
1,226,700 1,226,700
250,000 250,000
10,006,996 10,006,996
$i#.#*~.#~ $.i~~i.4)##~,
$
$
2,270,469
.;#m,~,
2,270,469
...........--
"","',--','"
$ nH~to,~~~
i;iAA~I;l:i'I?+~WLH$~~,$~~~t$~~.~...$~$~,~~,#' $%~.4~$,~~ 4~~,l.ciil.~~
Final Budget 2002103
Page 2
CITY OF AVENTURA
, " " -"'''' ',' .. .. ',.;. ,"',' -.;-' -'. ....-, ;, ." -- .... -.... .',-', .. " .r. .. ',,-'
.. ". .....,.. ,..,'.. .l'" .... .. , ,
2002/03
OPERATING & CAPITAL OUTLAY
1000/2999 Personal Services $ 7,327,378 $ 7,661,134 $ 8,648,050 $ 9,520,666 $ 9,520,666
3000/3999 Contractual Services 2,919,728 3,992,171 3,068,000 3,523,000 3,523,000
4000/4999 other Charges/Svcs 1,893,787 2,109,996 1,774,330 2,221,450 2,221,450
5000/5399 Commodities 311,069 354,497 354,410 345,044 345,044
5400/5999 Other Operating Expenses 112,369 138,825 210,525 179,840 179,840
...P...)!.W~~~+@j~~~~$~)\)$~~,~#~~~+fi~#~,#~$i~,p$$,~1$$i~.!~~,qAA $i;?W;9P~
6000/6999 Capital Outlay
7000/7999 Debt Service
8000/8999 Transfer To Funds
T$'J'AWi:1<P~~Pl'J'Vll.~$). ...).........))))\$
$ 13,018,087
1,353,219
o
<-;....,...:,.-.-:-.,..
~~.935'.1;3'1'
$ 10,967,682
1,868,330
o
.'.j.....-...,........
$#,(j!i2:~~
$ 29,039,123 $
2,772,309
12,374,853 $
2,270,469
12,374,853
2,270,469
.......-...-.............,..,.,.......,.;-.-..;--;--..-', ...........-.-..,....
n~,~6:f~if..~(j..i~~;~ri$)(jA~~,~:if
COMPARATIVE PERSONNEL SUMMARY
1999/00 2000/01 2001/02 2002/03
City Commission 7 7 7 7
Office of the City Manager 5 5 5 5
Finance Support Services 8 9 10 10
Legal 0 0 0 0
City Clerk 2 2 2 2
Public Safety 92 95 107 108
Community Development 11 12 12 12
Community Services 17 17 17 16
J~~I~mpl~y~~~.............<<<.........).......................H4~..... ........147... .................1~!l.. .........................jW
Final B"dget 2002103
Page 3
GENERAL FUND
CITY OF AVENTURA
~.~
SUMMARY OF BUDGET
2002/03
OPERATING & CAPITAL OUTLAY
The General Fund is used to account for resources and expenditures that are available for the
general operations of city government functions.
REVENUE PROJECTIONS
Current Revenues
Transfers
Carryover
TOTAL REVENUES
$ 19,320,522 $
1,151,096
5,899,507
$ Hl!~,#i,1#f
20,281,324 $
733,541
o
Md4;/!~~S
19,744,000 $
914,540
8,497,656
H:::;~~~S$119$:~ :$:::
19,990,100 $
1,140,537
7,500,000
Y~!l;~~~,~#
19,990,100
1,140,537
7,500,000
",':',"":::,,,'
$~il..$3Q;~~t
EXPENDITURES
Operating Expenditures:
City Commission $ 68,188 $ 85,868 $ 106,106 $ 106,306 $ 106,306
Office ofthe City Manager 476,982 529,874 533,144 560,360 560,360
Finance Support Services 614,681 759,538 862,887 924,273 924,273
Legal 188,263 237,330 205,000 208,000 208,000
City Clerk 182,655 218,298 185,875 219,877 219,877
Public Safety 5,768,119 6,013,632 6,561,269 7,475,417 7,475,417
Community Development 1,573,125 2,204,907 1,366,570 1,482,551 1,482,551
Community Services 2,717,725 3,102,497 2,930,314 3,408,826 3,408,826
Non - Departmental 513,928 725,435 720,000 989,000 989,000
$9EIT<>...AU))H.H~,~p#,~~~~~rf,#~s~#,~#~;~~~$;~~r~~l~ $~~Ar~~p
Final Budget 2002/03
Page 4
Capital Outlay
City Commission 0 0 0 0 0
Office of the City Manager 3,790 0 4,000 0 0
Finance Support Services 35,197 25,414 190,000 106,000 106,000
Legal 0 0 0 0 0
City Clerk 3,790 0 3,000 0 0
Public Safety 234,135 176,124 641,660 670,781 670,781
Community Development 28,664 28,732 34,900 18,550 18,550
Community Services 3,146,375 2,825,670 5,579,476 986,700 986,700
Non. Departmental 0 2,920,773 0 250,000 250,000
CIP Reserve 0 0 6,921,656 9,719,426 9,719,426
~~1'~1'~~ ';:.,.~ '#,~~,AA~ ~[~1'~'7j~l~~l't,~~~'~H1ir~1~~7$~1ir~1~~7
Transfer to Funds
1,352,988
1,849,595
2,310,339
1,504,570
1,504,570
..'...................... ........................... ..'...................'... :.:-:.:-:.:.;.:.:.:.:.;.:.:. .....,.................... ':':':':-:':':':':-;':':'."
~\i~rl:it,*4:H;:~..,i~#,AA#$:1~#~;~~~ $H~1~;~~~$j~Q~,i@ 4j;jiQ+;jiW
~14MfBiAl)H::sH~,!iil~,$~ l~1#~~~7 {~~,~~~H~~n S~!l,~~Il,~~l'S~W~,~#
Fina' Budgel2002l03
Page 5
CITY OF AVENTURA
CATEGORY SUMMARY
2002/03
REVENUE PROJECTIONS
310000/319999 locally levied Taxes 13,720.314 14.171,431 14.835,000 15,580.000 15.580.000
320000/329999 Licenses & Permits 1,888.977 2.624,459 1.405,000 1,675.000 1.675.000
330000/339999 Intergovernmental Rev. 2.337.083 2.114.834 2.609,000 1.641.000 1,641.000
340000/349999 Charges for Services 315.932 296.013 400.000 670.100 670.100
350000/359999 Fines & Forfeitures 168,605 184.553 155.000 155.000 155.000
360000/369999 Mise, Revenues 889,611 890,034 340.000 269.000 269,000
380000/389999 Transfer from Funds 1,151,096 733.541 914.540 1,140,537 1.140.537
399900/399999 Fund Balance 5,899.507 0 8.497.656 7,500,000 7.500.000
+Pfi\t~V~i44.~4~~~~~~4fU~~ <$n~1I.~H.i~5$Mi~,lI115$ n:!~>15$,M.n~1I.1I~~.1I~i ..:!lI.lI~&lIai
EXPENDITURES
1000/2999 Personal Services 6,866.713 7.297.040 8.198.050 9.109.666 9.109.667
3000/3999 Contractual Services 2,919.728 3,992.171 2.958.000 3.523.000 3.523.000
4000/4999 Other Charges/Svcs 1.893.787 2.109.996 1,774.330 2.221,450 2.221,450
5000/5399 Commodities 311.069 354,497 354.410 345.044 345.044
5400/5999 Other Operating ExpenSe! 112.369 123.675 186,375 175,450 175,450
fpfi\ti:i#~~f!~~~i.l$~$ ...............................~.i~.i~~.~lI$Hi~~rr#r~ $i;~ri;illllhill.*r~i~$ill,#"'lIii
6000/6999
8000/8999
Capital Outlay
Transfer To Funds
$
3.451.951 $
1,352.988
6,609.854 $
1,849.595
13.374.692 $
2.310.339
11.751,457 $
1.504.570
11.751.457
1,504.570
fpfi\t~Ji~~U~$$/ )nn)n$111.iibll;lIiillf:ii.$~1I~:!f J .:i~>111$,~~1I$:!lI,1I~~.1I:ii $:!lI,lI:Jb,lItii
Final Budget 2002103
Page 6
REVENUE
ESTIMATES
CITY OF AVENTURA
~~~
REVENUE PROJECTIONS
2002/03
3111000
3112000
3131000
3132000
3134000
3135000
3137100
3138000
3149000
3141000
3142200
3143000
3144000
3211000
3221000
3291000
3312200
3312300
3312450
3312910
3342001
3342002
3343601
3344901
3347501
3347950
3351100
3351200
Locally levied Taxes
Ad Valorem Taxes..current
Ad Valorem Taxes-Delinquent
Franchise Fee-Electrlc
Franchise Fee-Telephone
Franchise Fee-Gas
Franchise Fee.cATV
Franchise Fee-Sanitation
Franchise Fee-Towing
Unified Communications Tax
Utility Tax..flectric
Utility Tax~Telecommunlcations
Utility Tax~Water
Utility Tax-Gas
SUBTOTAL
$ 7,114,602 $ 7,397,312 $ 8,282,000 $
26,052 43,086 7,000
1,805,778 1,818,567 1,755,000
97,385 119,486
39,476 48,216 40,000
68,670 97,482
216,176
6,000
2,700,755
1,131,193
233,894
2,695,595
1,241.732
224,000
12,000
1,143,000
2,863,000
8,818,000 $
7,000
1,787,000
45,000
236,000
12,000
1,300,000
2,890,000
8,818,000
7,000
1,787,000
45,000
236,000
12,000
1,300,000
2,890,000
474,704 440,622 435,000 450,000 450,000
39,523 35,439 74,000 35,000 35,000
$@#~Ai#:*j"'171,~~*;~~IlW .~.j~.~~,@$ H~;~~;QQ*
Licenses & Permits
City Occupational Licenses
Building Permits
Engineering Permits
$
625,385 $
1,249,202
14,390
652,688 $
1,962,921
8,850
637,000 $
758,000
10,000
665,000 $
1,000,000
10,000
665,000
1,000,000
10,000
SUBTOTAL
$> H~,~~,\lm ~~~~#..4:$f~,4q;*~PH $Hj,~#PPPtU;~~'llij
IntArgovernmental Revenul!S
COPS Federal Grant $
Victims of Crime Act $
Federal Grants
FEMA $
Motor Vehicle Theft Prevo Grant
Avent. Substance Abuse Prevo Gr.
WAP 004 Grant
Maintenance Agreement Payment
FRDAP Grant
State Grants- Comp Plan
Cigarette Tax
State Revenue Sharing
Final Budget 2002103
357,022 $
36,935
10,480
106,077 $
$
$
$
$
$
50,000
17,043
202,161
Page 7
157,326 $
55,551
36,123
10,000
103,908
6,508
112,500
204,998
200,000 $
4,000
204,000
4,000
211,000
$
4,000
211,000
3351500
3351800
3374000
3377501
3382000
3413000
3419000
3421300
3425000
3471000
3472000
3499000
3511000
3541000
3611000
3661000
3699000
3999000
3811041
3811012
Alcoholic Beverage License
Half Cent Sales Tax
FOOT
MPO Transit Study
County Occupational Licenses
SUBTOTAL
Charaes For SArvlces
Certificate of Use Fees
Election Filing Fees
Police Services Agreement
Development Review Fees
Ree/Cultural Events
Parks & Recreation fees
Community Center Fees
Other Charges For Service
SUBTOTAL
Fines & Forfelturl!!I
County Court Fines
Code Violation Fines
SUBTOTAL
Mhu:: Revenue!!;
Interest Earnings
Developer ContrlbutionslStreets
Misc. Revenues
SUBTOTAL
Nnn-R:evenue
Carryover
Transfers From Stormwater Fund
Transfers From Street Malnl. Fund
SUBTOTAL
Total Available General Fund
Final Budget 2002103
11,567
1,205,386
292,880
24,000
23,532
"""",'"
..$'~;*~t,~W
9,219
1,380,755
6,000
1,275,000
900,000
6,000
1,400,000
~~,1#,~# !I~;~~Wf!,!lo4::j.!99~i
20,000
11,000
26,946
20,000
6,000
1,400,000
20,000
..'.'.'.-,..-...-.'.....'..
Hj,~~,~~~
$ 5,775 $ 4,_ $ 5,000 $ 5,000 $ 5,000
600 600 600
175,900 176,000 302,000 487,500 487,500
62,509 65,100 32,000 30,000 30,000
49,200 43,846 55,000 55,000 55,000
2,548 6,022 4,000 5,000 5,000
85.000 85,000
2,000 2,000 2,000
$ ?#i;~#.@@pWf H:#P*,~~~ $. ?~~,'9(J.#~ii~*
$
154,638 $
13,967
135,000
20,000
133.067 $
51,486
135,000 $
20,000
135,000 $
20,000
$'i~,~9~(H~,m.$!~~##j@9#tlH~#,q#
$ 491,936 $ 519,165 $ 315,000 $ 219,000 $ 219,000
245,915 221,894
151,760 148,975 25,000 50,000 50,000
$ .~liimH~ AAQjq"", .:$ :U:@,~W J .U::..A~;@i ?HijiliQp~
....... .....
$ 5,899,507
748,596
402,500
.-.'.:..,'.:..,..'.-,-.'...,.....
$U7;P~,l!P~)
180,541
553,000
~~,#
$ 8,497,656 $
185,040
729,500
7,500.000 $
567,037
573,500
"',"""'" """""'--',"
J ),+,@i~~).:~,~)~W(
7,500,000
567,037
573,500
~;~,#t
si~,#M~ni@;~~J~;iijJii(f H#;~i~~i H#:~;~~t
Page 8
~~.......~.,-~...,. . ~
. . ,! ,'... . .:.' :t. .' ,,'; .,", ":" ~'..,,:'. ". ^. _', :- '. ',. " .~ . .,' .". . o....._~ '.:.-""',_:'.,,~,: ,;" ,,-_- -. : " .
LOCALLY LEVI ED TAXES
3111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by
Chapter 166, Florida Statutes. The Florida Constitution limits local govemments to a
maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the
tax rate multiplied by the assessed value of the City which is provided by the County
Property Appraisal Department. The amount is then budgeted at 95% of it's gross
value to allow for prompt payment discounts and other adjustments in accordance
with Florida Statutes. The City's assessed value as reported by the Property
Appraisal Department is $4,167,885,994. The 1995/96 fiscal year Unincorporated
Municipal Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 2001/02
budgets adopted that same rate without increase. The 2002/03 budget again adopts
a millage rate of 2.2270, the eighth year without an increase. By contrast, the
County adopted a rate of 2.2770 for UMSA in 1996/97,2.6830 in 1997/98,2.5170 in
1998/99, 2.4470 in 1999/00, 2000/01 and 2001/02 and has proposed a rate of
2.4470 mills for the 2002/03 fiscal year.
3112000 Ad Valorem Taxes Delinquent - This revenue source is derived by those taxpayers
who do not pay their taxes by March 31 of any given year. On average the total
revenue received in this category is minimal when compared to the total Ad Valorem
taxes collected.
3131000 Franchise Fee-Electric - A city may charge electric companies for the use of its
rights-of-way per Florida Statutes 166.021 and 337.401. Miami Dade County
currently has an agreement with FPL covering the area now incorporated as
Aventura, as well as the current unincorporated areas of the County. The County
Commission, via an interlocal agreement, has agreed to share these revenues with
Aventura. The amount projected is based on an assurred growth rate of 4.0%.
3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6%
fee on gross revenues. The amount projected is based on historical collections.
3137100 Franchise Fee-Sanitation - The City issues solid waste franchises to the private
sector for all areas of the City. In addition a fee of 10% was adopted for the private
companies to utilize the City's rights-of-way. The amount projected is based on
historical collections and includes a growth factor.
3138000 Franchise Fee-Towing - The City awarded a franchise agreement for towing services
within our corporate limits during the 1997/98 fiscal year. The amount is based on
that agreement.
Final Budget 2002103
Page 9
3141000 ~ Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity.
The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on historical actual collections for the past three years plus a
growth rate of 3%.
3143000 ~ Tax-Water - Section 166.231(1) (A), Florida Statutes, authorizes a City to
collect Public Service or Utility Taxes. Dade County previously established by
Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The
City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on historical collections for the past three fiscal years plus a
growth rate of 3.5%.
3144000 ~ Tax-Gas - Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. Dade County previously established by Ordinance
utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City
enacted Ordinance 96-03 which mirrored the County's utility tax levies. The
projection is based on actual collections for the past two fiscal years plus a growth
rate.
3149000 Unfied Communications Tax - Effective October 1, 2001, the Unified
LICENSES AND PERMITS
3211 000 ~ Occupational Licenses -Pursuant to Chapter 205, Florida Statutes, the City
has adopted an ordinance imposing an occupational license tax for the privilege of
engaging in or managing any business, profession or occupation within the City.
The amount budgeted is based on actual collections in the 2001/02 fiscal year and
assumes a small growth rate.
3221000 Building Permits - Permits must be issued to any individual or business who
performs construction work within the corporate limits of the City. These permits
are issued for construction, such as plumbing, electrical, structural, mechanical,
etc. The fees are set by City Ordinance. The projection includes an increase over
the 2001/02 levels.
3291000 Engineering Permits - This fee is representative of the costs associated with
regulatory review of the installation of utilities, paving, drainage and right-of-way
renovation/excavation by the City staff. The amount budgeted is based on actual
collections in the 2001/02 fiscal yearand expectations for next year.
Final Budget 2002103
Page 10
INTERGOVERNMENTAL REVENUES
3344901 Maintenance Agreement Payment - Funds provided by FOOT to maintain Medians
and Rights of Way along Biscayne Boulevaid.
3351200 State Revenue Sharing - Revenues received in this category represent base
cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion
which comes from cigarette tax of approximately 63% of the total is deposited to the
General Fund. The remainder is deposited to the Street Maintenance Fund. The
amount budgeted is based on actual collections in the current fiscal year and a
3.5% growth rate.
3351500 Alcoholic Beverage Licenses -Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors, and sales agents of alcoholic beverages in the
State. The tax is collected by the State and distributed back to the city. The City's
share is approximately 38% of the proceeds of the tax collected v.1thin the City.
3351800 .I::JaIf Cent SaJ.e.s lax - This revenue source represents one half of the revenue
generated by the additional 1% sales tax which is distributed to counties and cities
based on a population formula. The amount budgeted is based on actual
collections for the past two fiscal years and a 3.5% growth rate.
3382000 County Occupational Licenses - All businesses in the City must have an
occupational license from the County in addition to the City to operate a business
within the corporate limits of the County. A portion of the County's revenues are
rp.miltp.rl In Ihp. ntv
CHARGES FOR SERVICES
3421300 Police Services Agreement: This amount represents the amount to be paid by
Aventura Mall and the Tauber School for an increased level of services. The
amount represents the cost of the City providing additional officers pursuant to
agreement with both entities.
3425000 Development Review ~ -These are fees charged to developers for costs
associated with the interdepartmental review of new development proposals such
as site plans and plats. A srrall decrease is projected over the 2001/02 levels.
3471000 Recreation/Cultural Events - This is the amount paid by City residents to participate
in various trips and events sponsored by the City. The revenues are offset by an
expenditure account in the Community Services Department.
3472000 E.a.r:ks 1!. Recreation ~ - This includes non-resident fees for entering the park and
user fees associated with the various programs at Founders Park.
Final Budget 2002/03
Page 11
3472500 Community Center .Eees - This represents membership fees and user fees charged
for the various programs provided at the Community Recreation Center.
3490000 Other Chaq;jes for Services - Charges for services not otherwise classified.
FINES & FORFEITURES
3511000 County Qlurl ~ -The City receives a portion of the revenues resulting from
traffic enforcement activities within its corporate limits. The projection is based on
actual revenues for the period.
3541000 ~ Violation ~ - Revenues in this category are generated when the owner of
property within the corporate limits of the City violates a City code. Projection is
based on historical revenues. .
MISC REVENUES
3611000 Interest Eamings - Investment practices are maintained to allow for 100% of
available funds to be invested at all times. Determining factors in forecasting
revenue for this line item are the anticipated interest rate and pooled dollars
available for investment
3699000 Miscellaneous Revenues - Any other revenues not otherwise classified.
Final Budget 2002/03
Page 12
NON - REVENUE
3999000 Carryover -This amount is derived by a comparison of all of the anticipated
revenues for the current period to all of the anticipated expenditures for the current
period. The excess of revenues over expenditures represents the carryover
amount.
3811041 Transfer from Stormwater Euru:I - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Stormwater
Drainage system of the City.
3811012 Transfer from Street Maint. Euru:I - This represents reimbursement to the General
Fund to cover administrative and operating expenses relating to the Street
Maintenance functions.
Final Budget 2002103
Page 13
CITY
COMMISSION
CITY OF AVENTURA
~~-
",. -,' " , "" ,0,. "", . ' ~' ".. ".' -". ._ _ ,";:' '," ,i", '. _", _ ..,' .' .,., ',< .. ". - " . - . .,' ,,' . f;' "; ',_ "'" "
2002/03
The City Commission is the community's legislative bOdy which acts as the decision-making
entity that establishes policies and ordinances to meet the needs of the community on a
proactive basis. The City Commission is committed to providing the best possible professional
government and the delivery of quality service levels that reflect community priorities and
maintain the quality of life for all residents.
1000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services $
Contractual Services
other Charges & Services
Commodities
Other Operating Expenses
28,060 $
38,505 $
59,406 $
59,406 $
59,406
....,...-:-....'....,..'.-,'...-...-.-.'--.-.,_....'_.,..:......_.;......._'.'.
:~t~t~~:q~b#~~~:~~~~#>:: ::H>H:H:~:
24,558
2,383
13,187
...""..,
....",.....
HHH~$;~8$
........"....
. --,.. .
25,000
3,763
18,600
-.'-:...'.,,-.',..
$ HH~~;~f
25,000
4,100
17,600
*1~~.i~$
25,000
4,300
17,600
$ /iq~~q~
25,000
4,300
17,600
$/I~,~P~
Position No. Position Title 1999/00 2000/01 2001/02 2002103
0301 Mayor 1
0401 Commissioner 1
0402 Commissioner 1 1
0403 Commissioner 1 1
0404 Commissioner 1
0405 Commissioner 1
0406 Commissioner 1 1
Total 7 7 7 7
Final Budget 2002103
Page 14
CITY OF AVENTURA
CITY COMMISSION
2002/03
BUDGETARY ACCOUNT SUMMARY
001-0101-511
1210
2101
2401
4030
5101
5290
5410
5420
PERSONAL SERVICES
Commission Salaries
$
26.000 $
1.989
71
35.667 $
2.728
110
55.000 $
4,208
198
55.000 $
4,208
198
55,000
4,208
198
FICA
Worker's Compensation
'.""""",-"
.......-.....................
~@t#i#I:
.......,.......,
:;:;:;:;:;:;:;,:;;:::.;.,.
..... .........,.... :-:-:-:.:<<.;.:-:-:-:.;.:-;....'.........'..,.,.. .',-,..-.'.....'..,..'..,.. ........., .
$H:~~~~~iH~~:~~A::~~~~~~ HlAll,~9~ ~~,~
:.:.:::::;:::::;::::,::;::;::,::;::::::;::
OTHER CHARGES & SERVICES
Legislative Expenses $
.:.,.:.:.:.:.:.:::.,.;.;.;.:.,.:..:.,.:.:.;-:.:.;.,.;.;.;.;':':':':':':':".'."
~W"t#i#!H ..HHHHd::d*
24.558
...-........,
. ......_-.....
/~;~~~
.............
$
"$"
25.000
.......".
~;AA~
$
$)
25.000 $
..,..........-,-....
)~.tiQ~S
$
J
25.000
.........--
'.--,."....
........_-.....
H//:~~QQ*
25.000
..........--.
..-.....,.".
#~@(
COMMODITIES
Office Supplies S
~~~.~.~..~~.~.~.~.~~~.~ Supplies
~~~,m~~!/..:~
257 $
2.126
.......~#~~
1,248 $
2.515
H:~,r~#~
1.600 $
2.500
....,.......-......'..
.MQ~(
1.300 $
3,000
.,..'.....-..,-.'.....'.....
.,.............
/:~;~~
1.300
3.000
.....,.....,....-.........
. ".......,....
~HnH~;~~
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
5.214 $
7,973
jl~1#r.,
$
5.729 $
12.871
.,..""....
.............,-..........
.~:nAMM
5.600 $
12,000
',>;-:".:.,.,.:.;.:
l.JMQQ
5.600 $
12.000
$1'f,#~
5.600
12.000
....,.,..
".,."..,.
~.:.i7j~
................
:.,.:.:.:.;.,.:.>;.;.:.:.:".;.
n$W'r~!:
........'..................
..........................................
. . . . . "- .,...... - ...
.....................................
-:.,.:.:.;.,.:.:.;.,.:.:.;.:.:-:,:.:.>:
:.:.,-:.:.:.:.,.:.:.:.;.:,>;.:.;.:-:.:.
...................
. . .. . . . . . . . . . .. . . . . . . . . . .. '. ....... ...... .'. ..... ........ .... '.' . . . . , . . . ..... ......., '.' .'. '.. .'. ........:.. ..... . . . . . . , . . . '.. ....... .... ....... '.' .... .'. '.'
~~i~i~q~'*!~~;~..H~ ......##,~~J::##,J#l#.~1~~;1~~J'~~#P#t..,j~.~~
Fina! Budget 2002103
Page 15
CITY COMMISSION
--
4030 Legislative Expense - This account represents the $3,500 established per
Commissioner to offset expenses incurred in the performance of their official duties.
5410 Subscriptions .& Memberships - The following. memberships are included for
funding:
National League of Cities
Florida League of Cities
Dade County League of Cities
5420 Conferences .& Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
Final Budgel2002l03
Page 16
OFFICE OF THE
CITY MANAGER
CITY OF AVENTURA
~~....
0'0'- - .. .-,' .. ..," , ~ " .... ,_, ';., ".. .,"" ,,_ ,~.. _' ._.. .';, ...~i ", .. '",,' .. ''<. " _' ','_ _('.. .....' ..," ,'.. ..' ", '_"..'.. .. ", _" .."
2002/03
" ,lit
Maintain a City government structure that represents the needs of the community and provides
quality services in an efficient, businesslike and professional manner. Responsible for the
overall management of all functions and activities of the City's operations, preparation of annual
budget and 5 year CIP document and ensures the proper implementation of policies and
ordinances adopted by the City Commission. Provides recommendations and solutions to
community concerns. Utilizes customer service focus process to respond to citizen requests.
1000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services
Contractual Services
Other Charges & Services
Commodities
.~~~~~~~r;Ji~~~~~er0;~.........~.....'
377,313
42,759
47,715
3,987
5,208
~1~,~~~$
405,364
62,134
52,180
4,746
5,450
..,,,,,...
/~*~~!if$
424,394
40,000
57,850
4,600
6,300
. .. ...-_._-'
... ......
M~;j#
447,910
40,000
61,250
4,600
6,600
$~#!iA#!i
447,910
40,000
61,250
4,600
6,600
A~,~~
is)
Position No Position Title 1999/00 2000/01 2001/02 2001/02
0101 City Manager 1
0201 Secretary to City Manager 1 1 1
0701 Assistant to City Manager 1 1 1 1
0801 Receptionist/Inform. Clerk 1 1 1 1
0601 Capital Projects Manager 1 1 1 1
Total 5 5 5 5
Final Budget 2002103
Page 17
City Manager's
Secretary
Receptionist!
Information Clerk
Final Budget 2002103
Office of the City Manager
Organization Chart
City Manager
Capital Projects
Manager
Page 18
Assistant to City
Manager
CITY OF AVENTURA
~~
2002/03
~"i
1. Provide completed reports and recommendations on a timely basis upon which the City
Commission can make policy decisions.
2. Prepare and submit budget to the City Commission by July 15th of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5. Interact with community organizations and associations to increase public awareness of
City's various programs, facilities and services.
6. Update five year Capital Improvement Program document and submit to the City
Commission by May of each year.
7. Effectively administer the budget priorities and goals established by the City Commission.
8. Continue to host Community Oriented Police Briefings comprised of condominium and
business representatives to interact with Police Department.
9. Coordinate the establishment of the City's Charter School system. .
10. Oversee and coordinate capital projects.
11. Issue newsletters and annual report to the public and maintain City Web Pages.
12. Supervise capital budget projects and the implementation of services.
Citizen Requests & Inquires 80 67 80 80
Commission Requests 35 32 35 35
Community Meetings Attended 15 16 39 20
Agenda Back up Items Prepared 125 142 150 150
No. of Newsletters & Reports Issued 5 5 5 5
Annual Budget & CIP Prepared 2 2 2 2
Quarterly Progress Reports 4 4 4 4
Capital Projects Oversight 21 21 21 21
Capital Projects Completed 21 21 21 21
Web Page Updates & Revisions 2 14 23 8
Final Budget 2002/03
Page 19
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
2002/03
BUDGETARY ACCOUNT SUMMARY
001-0501-512
1201
1401
2101
2201
2301
2401
3147
3170
4001
4040
4041
4101
4650
4701
4710
4815
5101
5120
5290
PERSONAL SERVICES
Employee Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
$@a~iU ............................................~....
CONTRACTUAL SERVICES
School Advisory
Lobbyist Services
....,............:....,............
UsiJb)j~i...>
$
$
.........J.
OTHER CHARGES & SERVICES
Travel & Per Diem
Administrative Expenses
Car Allowance
Communication Services
R & M . OIIIee
Printing & Binding
Printing\Newsletter
Web Page Maintenance
$
298,255 $
317,901 $
29
19,457
44,283
22,773
921
...........
.,.,.....,.,.-.
Aq$~$
$ 20,739 $
$ 41,395 $
....,..'....,.,-...-,-...
.~~#i1~$
324,003 $
24,786
46,714
27,724
1,167
.-...'..,....',......'...
H~~;~~
40,000
......,-...
..... ......
.-.........
......40...0.00. .
"'," . .
::;::;::::: ;:.~.:.::: .:
3,469 $ 3,500
311 600
7,200 7,200
2,010 1,900
150
2,252
35,890
1,048
2,000
37,000
5,500
.........',..
..... ... ....
.. ... . ...
......57. . .8.60..
.... . .
.... .
::::<..:,;;,.,.;..:;
$@;j~i......~.#t,t~~$.#i1:~~$
COMMODITIES
Office Supplies $
Computer Operating Supplies
Other Operating Supplies
$...t.;j~~i..'. )....i
18,470
39,711
19,681
1,196
.....-...."'....
.. .,.,....., .
..:fl'..1...3..1.3.........
.',' " .... -'.
<.,:::::~.:::.:.:':,:,>
42,759
."."....
.""......
.....4. .2."...'.9..
"" .
,:<<.;::...,::
$
3,543 $
o
7,200
1,912
o
510
34,550
o
3,016 $ 4,377 $
772 319
199 50
......:.........:-.,.... .'.-,'.'.""""
.@~t ..~.li,.tM.$
3,000 $
1,100
SOO
..',..-.'-...-',....
.,....,...,
."',~l!l!
Final Budget 2002103
Page 20
335,334 $
25,653
48,368
36,879
1,676
....".......
....,-.'......."....'.,.. ,..
.~#M~~t
$
$ 40,000
.,...'....,..'...'.-.-...
..~..M.9#~
3,700 $
600
7,200
1,900
150
2,200
40,000
5,SOO
..,-,........-.'.....-.-,..
$..~j,*~*
$
3,000 $
1,100
500
335,334
25,653
48,368
36,879
1,676
......'.,..'...,..'...'........
....... .......1..
...n+'\7iVI
$
$
J
40,000
......"..""
..-,...,....,..
..........411...0..~....
.......,...,'.. . "
"....,,, . .
::,::::::::::::::: "~':" ::.::
3,700
600
7,200
1,900
150
2,200
40,000
5,500
:.,.:,:.:.:.:-:.:.:.:.:.:.,.,.:
iI.,,~l;~l\iI.
3,000
1,100
500
. , . . . . . . -. . , . . . . , . , . . , . , . , . .
1.....~~99. J.~,~ll'9
5410
5420
5901
OTHER OPERATING EXPENSES
Subscriptions & Memberships $
Conferences & Seminars
Contingency
';'Co:<:'_'",,;".,;.;.;_;_: ';';';';'>:<:>>:<""';';':';';_'_:':"_"
$@ill)j~,.......V)/............:(
4.296 $
912
o
~@~J
3.100 $
2.350
o
3.800 $
2.000
500
3.800 $
2.300
500
3.800
2.300
500
.-,.._----,...
..._,.... ----
?..........1i.~**.
/~,~~~( /~.~**$~.~Q~$
T~IS;~~~~~....))H)~.fr#;AA~~ H~i~,~#~~#1....1$~#~~#~ f~AA,~AAH
Final Budget 2002103
Page 21
OFFICE OF THE CITY MANAGER
3170 Lobbyist Services - Costs associated with retaining a professional lobbyist to foster
the City's position at the state and county level.
4710 Printing/Newsletter - Represents the cost of printing various documents,
informational newsletters and annual report to the residents.
4815 Web.!:age Maintenance - Costs associated with maintaining and updating the City's
Web Page including placement of agenda package on Web.
5410 Subscriptions .& Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
5420 Conferences .& Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of City Management and
local government.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
National League of Cities
Final Budgel2002l03
Page 22
FINANCE
SUPPORT
SERVICES
CITY OF AVENTURA
.
2002/03
-.i8-.-....
j. ,: '-'if"." ......:"._.',,"'.:.,'...'. :,;,
:, - ",.""'~, ~',"", - ", ",- '- "~'"
To provide overall financial and support services to the organization which includes accounting,
cash management, purchasing, risk management, information management, financial planning,
budgetary control and personnel functions.
1 000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services
Contractual Services
Other Charges & Services
Commodities
?~~~~?~~~~ti~~~~~~~~es. . ... .
..T",W!>~~~~\i~~""~i>i>~~"".. ............$
489,587
24,900
84,876
7,039
8,279
..._<..;,-,-.:.-,-:.
nn~1,il;~F ~
564,707
36,634
120,450
16,144
21,603
nr~~,~~~$
655,777
40,000
119,400
27,010
20,700
)@~~t
672,253
66,500
138,820
26,000
20,700
,.:,".,.:.:.,..:.,'.
~.nn~,il.p~$
672,253
66,500
138,820
26,000
20,700
Hn~~iI;ij!3
............
~ifL'g'.....~
Pos. No. Position Title 1999/00 2000/01 2001/02 2002/03
1001
3001
1201
1101
1101
1301
1301
1401
1402
3201
3601
7001
Finance Support Services Oir.
Executive Assistant
Accountant/Bookkeeper
Human Resources Specialist
Human Resources/Risk Mgr.
Purchasing Technician
Purchasing Agent
Network Administrator
Network Administrator
Customer Service Rep. I
Customer Service Rep. II
Information Systems Manager
Total
1
1
1
1
o
1
o
1
o
1
o
1
1
1
o
1
1
1
0 0
1 1
0 0
1 1
1
1 1
1 1
1 1
1
10 10
o
1
o
8
9
Final Budget 2002/03
Page 23
Accounting
Accountant
Customer Service
Representative
Final Budget 2002103
Finance Support Services Department
Organization
Director of
Finance Support
Services
Executive Assistant
Purchasing
Human Resources
Purchasing Agent
Human Resoucesl Risk
Manager
Customer Service
Rep I/Cashier
Page 24
Information Management
Information Systems
Manager
(2) Network
Administrators
CITY OF AVENTURA
~~
2002103
.
' , ~., " _ - . - _ . . ' - - " .' _ _ : _" _ ' . ,0 ,. _.0 '. & , . .;, ,^._,., " . _ _ '. ". "'. ." _ _," '0_ . " _"
t. , ,," . ..',;. m '. ,. ", . ......""'","'"',,_. .." \ ,', ~,' "'"'.1l,! - " ,-.: .', 0".." .c
1. Maintain investment practices at 100% of idle funds.
2. Issuance of Comprehensive Annual Rnancial Report by March 31 of each year.
3. Obtain GFOA Certificate of Achievement.
4. Prepare and update Purchasing Manual.
5. Maintain computer networks to allow for effective sharing of common files, schedules and E-
mail.
6. Maintain automated purchase requisition/purchase order process to allow data entry by
departments.
7. Process all approved invoices within ten working days.
8. Maintain effective personnel system to allow for timely recruitment and hiring of employees.
9. Implement and maintain a central computer system that serves the infonnation management
needs of all departments.
10. Process bi-weekly payroll and associated reports on a timely and accurate basis.
11. Budgetary reports submitted to City Manager prior to the 20th of next rronth.
12. Maintain insurance coverage at appropriate levels.
~am.fiIf"~~
Average Dollar value of investments (in millions) 10.0 19.0 15.0 15.0
Interest Earnings (in thousands) 500 1.1 350 400
Issuance of Annual Financial Report prior to 3/31 1 1 1 1
GFOA Certificate of Achievement Awarded 1 1 1 1
Purchasing Manual Prepared/Updated 1 1 1 1
% of time computer network operational 98 99 99 99
% of purchase orders issued within 2 days of approval 98 96 97 97
% of Checks Written Within 10 Days of I nvoice Date 95 97 97 97
Number of New Hires 15 24 20 20
Number of Work Stations Supported 95 107 110 115
Mobile Units Installed 20 14 10 10
Annual Review of Insurance Coverage 1 1 1 1
Final Budget 2002103
Page 25
FINANCE SUPPORT SERVICES
2002/03
BUDGETARY ACCOUNT SUMMARY
001-1001-513
1201
1401
2101
2201
2301
2401
2501
3130
3140
3180
3190
3197
3201
4001
4041
4101
4650
4701
4910
4990
5101
5120
5290
PERSONAL SERVICES
Employee Salaries
Overtime
FICA
Pension
Health, Life & Disability
Worker's Compensation
, ,... ". ..........:.....................:...
!:~~~~r;~~:~~r::::[: i:::::::::~j::j:[::!::!:[[):[[j[![[::[.~i
CONTRACTUAL SERVICES
Computer Programmer
Background-New Employees
Medical Exams~New Employees
Prof. Services
Risk Management Consultant
Prof. Services - Auditor
.,..........................................-,..,...........,.............,
*~~;t~ilJi)?.. .........Ll
OTHER CHARGES & SERVICES
Travel & Per Diem
Car Allowance
Communication Services
R&M~ Office Equipment
Printing & Binding
Advertising
Other Current Charges
.:-:-:.:-:-:.:.:.:.;.:,>......,......,......,...........,..,........,.
A@Ht~~ ..............H.......J
COMMODITIES
Office Supplies $
Computer Operating Supplies
Other Operating Supplies
~~~;t"t~..~.
Final Budget 2002/03
$
374,505 $
3,803
27,630
45,647
36,999
1,003
o
.:iAA.~~f
420,551 $
2,628
31,110
48,633
45,547
4,069
12,169
483,710 $
5,000
37,004
58,045
60,558
1,460
10,000
.,..,..',.,'.'......,-..
H.llAAi!&
0 9,466 5,000
0 500
100 808 1,500
2,300 1,360 5,000
505,240 $
3,000
38,651
60,629
48,208
1,525
15,000
......-.-.,..,...
, . . . , , ',' ',',' - . . , .
f :\:!::.ij*~~<~::
5,000
500
1,500
5,000
25,000
29,500
'.:-:-:,:-:-:,:.,.:.:.,.:
$/~~,iIp~$
3,471 $ 4,487 $ 15,000 $ 15,000
4,200 6,000 6,600 7,200
262 3,295 3,300 3,500
50,317 50,649 59,000 71,620
3,990 8,306 5,000 6,000
22,636 47,713 30,000 35,000
0 500 500
,.....,..... ~#~~~~ '.','-',','.-.-.-.'.:. ..............
..,... ',"" ....,...,...,.,
~iil!i:~ in l )ji~:~ f .............il~...
~~H/~~"f.:.,:~~~
.~..~l;#,7q~~
22,500
"""',"
~,~AA i$
25,000
..._-..-......
/~iS,~#$
......-.-...............
$
5,427 $
1,396
216
:.,.:.:.:.,.;.,,:-:-:.:
n/nm:~~
4,426 $
11,268
450
,.:.,.:-:-:,:.,.:.:,:.:.:.,.:.:
$: nHUM<%dt
Page 26
28,000
.......-...
..'.........
H~,9Iiild
6,000 $
20,010
1,000
:-;':':':-":':':"-:,:
~;~Ws
7,000 $
18,000
1,000
:::.:.:,:.:.:;:.:.,.:-;.
/H~~iAA~h
505,240
3,000
38,651
60,629
48,208
1,525
15,000
H~#;~~~
5,000
500
1,500
5,000
25,000
29,500
..........
....,..-..,-.
}A~~~W
$
15,000
7,200
3,500
71,620
6,000
35,000
500
$...~~~#9
7,000
18,000
1,000
"'>"-:""':":'-"
>~~~llW
5410
5420
5450
5901
OTHER OPERATING EXPENSES
Subscriptions & Memberships $
Conferences & Seminars
Training
Contingency
..... .-,..,',.'. ... ,.. . ... ... .. . .'. .. ,.
..................., ................".
~ :~~#~t()tal ::: ::: ::: ::'::;: :: ::: :::i=::::::::: ::: ::: ::: :::, :::$::
2,122 $
1,532
4,625
o
.." ,....
."........-.
<~,~7)lf
2,889 $
3,628
12,086
3,000
.,...:..,......:..,'....-,-.'.
........Z1;@l...
3,500 $
6,200
10,000
1,000
<~,riJlj$
3,500 $
6,200
10,000
1,000
... ". .
~~,m~ $<
3,500
6,200
10,000
1,000
)@~
T~~I~I';"~;"'~J~~,*~~~ <<$/~~~,~~$'(~~;~#~ .$../AA~,~~i$ /ii.#,p~ $~~~f~
Final Budget 2002103
Page 27
FINANCE SUPPORT SERVICES
1401 Overtime - Represents the amounts paid employees for hours worked beyond the
normal work week during periods of unusually high activity in the Department. Amount
is based on current usage levels.
2501 Unemployment Compensation - Represents reimbursement to the state for
unemployment compensation claims for all Departments.
3130 Computer Programmer - Represents costs of modifications to existing computer
programs to enhance capabilities.
3140 Background bLeYIl Employees - Provides funding for new employee background
checks.
3180 Medical Exams bLeYIl Employees - Provides funding for drug tests, physical exams
and other required tests for new employees.
3190 Q1llitl: Professional Services - Includes amounts paid to temporary employment
agencies during major vacancies or unpaid leave of absence by employees. Also, we
anticipate using some temporary employees to assist with fixed assets accounting in
preparation of GASB 34.
3201 Professional Services Auditor - Represents the estimated cost of an audit firm
performing the City's year end financial audit. Includes the cost of single audit and
possible change in auditolS pursuant to RFP.
4001 Travel.&.EeI: .Diem-Costs of employees.attending conference and seminars in order to
stay current in their field.
International GFOA or FICPA Conference . Aa Govt or other purchasing related
Florida GFOA (2 employees) IPMA or other Personnel Related
Computer related courses for certification Seminars for other Personnel
4101 Communication Services -Includes telephone, nextel and pager services for
department personnel.
4650 R .& M Qffu;e Equipment - Includes maintenance and support of the IBM AS 400 and
software and equipment purchased from HTE as well as other major hardware
maintenance paid directly to IBM or other vendors.
4910 Advertising - Includes the costs of advertising for all employment positions in all
Departments, notices of bids and RFPs.
Final Budget 2002103
Page 28
5120 Computer Operating Supplies - Includes the cost of minor supplies and software
to maintain existing systems and to upgrade to most current versions of software
and operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Other
5410 Subscriptions & Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Govemment Finance Officer Association
Florida Government Finance Officer Association(2)
Dade/Sroward Government Finance Officer Association
Florida Institute of CPA's
Intemational Personnel Manager Association
Florida Personnel Managers Association
Florida Government Purchasing Association
Information Systems Memberships
Miscellaneous subscriptions
5420 Conferences & Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of local govemment
finance/purchasing/information systems and personnel as follows:
International GFOA or FICPA Conference
Florida GFOA (2 employees)
IPMA or other Personnel Related
Fla Govt or other purchasing related
Computer related courses for certification
Seminars for other Personnel
5450 Training - Ongoing training for all personnel in the department.
Final Budget 2002103
Page 29
LEGAL
CITY OF AVENTURA
2002/03
".'11I:
To provide legal support and advice to the City Commission, City Manager, Department
Directors and advisory boards on all legal issues affecting the City.
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contractual Services 188,263 237,330 188,000 193,000 193,000
4000/4999 Other Charges & Services
5000/5399 Commodities
5400/5499 Other Operating Expenses 17,000 15,000 15,000
f~~!~~t~ii~$~*~~~~~~/.~~*,*~L $ /~#,~q$ /~~.#~l n~8,pqq$~~!l,P9~
Final Budget 2002103
Page 30
CITY OF AVENTURA
2002/03
1. Ensure that the various rules, laws and requirements of state, local and federal
governments are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
5. Assist the City Manager with the various government startup requirements.
1. Positive compliance with all rules and regulations. .
2. Number of documents prepared.
3. Litigation is avoided or concluded to the City's satisfaction.
4. Number of meetings attended.
5. Quarterly reports.
Final Budget 2002/03
Page 31
CITY OF AVENTURA
LEGAL
2002103
BUDGETARY ACCOUNT SUMMARY
001-0601.514
3120
3301
CONTRACTUAL SERVICES
Prof. Services - Legal
Court Costs & Fees
$
182,371 $
5,892
)~;*~ H$
233,107 $
4,223
",",'-','-'
*'t,~~q
185,000 $
3,000
.,.,....-,-...-....-.....
l@OW.(
190,000 $
3,000
J~~:Qqq
190,000
3,000
...,,-.-...--,
li))~~~q~
,:":",:,:,-:-,:,-",::,,.;-::,.,.:-:..,::-:.;.:<.;.>:.;"':"';':"':...
.$W;td!I!1............. ...>.../...H.//Hli
5901
OTHER OPERATING EXPENSES
Contingency $
.$~~Joi-~W......//)//.................i........ ..., ......$.....
.:-:.:-::;::~.
$ 17,000 $ 15,000 $ 15,000
':.--,-'-'-'-:..'.. ,-,',',>',-,--:. ,:>:::-:<:;.;.;-:-::,::-:.
>$1'!;IWil...$ ...H....1~;*W .$"'~Mqil
f~~!~~~~IJ~~~,~~ $.~#,~q$ H~~~,qpq $~Jl~,pqil .$~q~JlPPH
Final Budget 2002103
Page 32
LEGAL
3120 Professional Services l..egaj - Represents the estimated cost of maintaining the
contracted City Attorney arrangement with the firm of Weiss Serota Helfman
Pastoriza & Guedes and Leibowitz & Associates, PA to perform legal services
required by the City Commission and City Manager.
Final Budget 2002/03
Page 33
CITY CLERK'S
OFFICE
CITY OF AVENTURA
2002103
:II~:
,,'. ":""..,'.....,_.,/'1....,, ,'", ~""Afi,..,$%~~'if'......,
To record and maintain an accurate record of the official actions of the City Commission and
Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required
meetings, effect legal advertising, and respond to public records requests. Implement and
maintain records management program. Administer publication and supplement of City Code
Book. Maintain custody of City Seal and all City records. Schedule Code Enforcement
Hearings and provide administrative support to Special Master. Provide clerical support to the
City Commission. Assist City Manager's Office with special projects.
1000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services $
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
116,696 $
122,147 $
118,550 $
127,977 $
127,977
..-'.........:...........-....,...-.,.-'........-......' :":';;:':'::,::'.":.
::T~~Hp~f~~~#~:$#~~~#~,~;: \H:H\H:+U$
58,934
4,304
2,721
,'.-.-,-,','._.',..
Tj~~#~$
88,569
5,020
2,562
.-,-.;..--'-'-',-.'.
/~iMAA$
59,300
4,400
3,625
.j~#;~~#.$
83,600
4,400
3,900
.....-.-..--,-"
.-..."..... .
......,-......- "-'
.....2...9. 8.7.7....$.
,),:).:1:).:.::/::.,.::
83,600
4,400
3,900
,..-.-,...
,............
..._-.....' -'-'
.......9. ..8.77.
::::<~~::-i.::::;:':
Pas. No.
0501
3101
Position Title
City Clerk
Clerk Typist/Imaging Tech.
1999/00
1
1
2000/01
1
1
2001/02
2002/03
Total
2
2
2
2
Final Budget 2002103
Page 34
City Clerk's Office
Organization Chart
City Clerk
Clerk Typist/Imaging
Technician
Final Budget 2002103
Page 35
CITY OF AVENTURA
.
' 11 -" ,'!. ',. i'> 0 '. '_ "', , " 0', ,~. , ' . : . 1" ' , '~ ,', ' ,'. ,"", '" ',,_ "" '." " '" ,_" ~"'_' _ . z " " :-tV,' . _ ".;,,_", " ," , .
'-.". ,- ,- > ..;' '. ,., . . --,.".. .... ',..- ., ....;' ,'. ". ,'" ,-' , ,. ',. '.' " ..', - ~ ",. .
2002103
IIII.~........~.... .... ......., .............~.",.... ...'..
. . ," ... .>{ - ". .' ,'. ". ',':. , ,~ ,,' q' ",.,'.-~,,,..'-.. ',... ",' .., . ,'.,.. .','. '.. :..' ....:" . -, .,.' .' " . ,', .,".
1. To process within 72 hours and maintain accurate minutes of the proceedings of the City
Commission and Advisory Boards.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderly
management, maintenance, retention, imaging and destruction of said records.
4. To provide clerical support to the City Commissioners, including preparation of
proclamations, certificates and welcome letters to new residents.
5. To administer the publication, maintenance and distribution of the Code Book,
supplements and indexing of minutes.
6. Conduct municipal elections in accordance with city, county and state laws.
7. To establish and coordinate the City's records management program in compliance with
state laws.
8. To effect legal advertising to fulfill statutory requirements of state law and City Code.
9. To assist in the preparation and distribution of agenda packages.
10. To schedule Code Enforcement Hearings and provide administrative support to Special
Master.
11. To fulfill information and public records requests within 72 hours.
No. of Sets of Minutes Prepared 55 54 55 55
No. of Public Notices Prepared 55 41 50 55
No. of Legal Advertisements Published 50 34 30 50
No. of Ordinances Drafted 6 4 6 6
No. of Resolutions Drafted 25 28 20 25
No. of Lien Requests Responded To 400 592 650 550
No. of Welcome Letters Prepared 300 462 400 400
No. of Agenda Packages PreparedlDistributed 30 38 30 40
No. of Agenda Recaps PreparedllDistributed 11 11 11
No. of Code Enforcement Hearings Scheduled 30 49 15 25
Final Budget 2002/03
Page 36
CITY OF AVENTURA
CITY CLERK'S OFFICE
2002/03
BUDGETARY ACCOUNT SUMMARY
001-0801-519
PERSONAL SERVICES
1201 Employee Salaries $ 93,308 $ 96,939 $ 93,273 $ 100,375 $ 100,375
2101 FICA 7,463 7,320 7,135 7,679 7,679
2201 Pension 9,824 10,638 10,573 11,419 11,419
2301 Health, Life & Disability 5,853 6,944 7,233 8,003 8.003
2401 Worker"s Compensation 248 306 336 501 501
4001
4041
4701
4730
4740
4750
4915
4911
5101
5120
5290
5410
5420
5450
5901
$~Wi~~:H:H~~~~~ ;i~,i#@~~'''~#r.~#,1~i,~#
OTHER CHARGES & SERVICES
Travel & Per Diem $ 1,326 $ 3,579 $ 3,500 $ 4,200 $ 4,200
Car Allowance 2,400 2,400 2,400 2,400 2,400
Printing & Binding 508 1,015 3,500 3,500 3,500
Records Retention 0 0 5,000 5,000 5,000
Ordinance Codification 5,893 4,907 3,500 3,500 3,500
Indexing Minutes 0 2,541 1,400 0 0
Election Expenses 0
Legal Advertising 48,807
'$~@':~W.;:;:::.,:,:..j#~#..
39,006
35,121
:~,~~~
25.000
40,000
)~i@
..............
25,000
40,000
..,..'...'.'........,-.'...
","','.""'"
$ :jj:~~,~q
40,000
',"'-"""
#.;~P~ 4
COMMODITIES
Office Supplies
Computer Operating Supplies
Other Operating Supplies
$
3,599 $
540
165
3,988
794
238
3,000
600
800
""--"'-"
. .. . . . . . . . . . . . . . . .
:.."ilil
.....................
3,000
600
800
3,000
600
800
~~~Ht<#~,'::* .:'::~#(J .:.'~,q~..~..
$#,##$#.##
OTHER OPERATING EXPENSES
Subscriptions & Memberships $
Conferences & Seminars
1,181 $
727
1,835
o
o
,..'....,..'.....'., ..., ,..,.....,.:.:-,.,.;.,.:.",.:.;.,. ..,........,..
@;~ $'~,~~j.H~;~~ $:~;~#
$ 1,225 $ 1,300 $ 1,300
1,800 2,000 2,000
500 500 500
100 100 100
1,540
Training
.~.~~.~~.~~.~~~.......... ......'.'..,.......,................... . .
.$@Hj~!""../? ....HHHHi
o
o
"',"',""",'"
. . , '. .'.'. .... - '. . . , '. ......
.'.,..".,:!;..,.. 2.1..'..$.'
...... , ..
:::>~<" ':.:.,:):~<
.,-:.;,;.;.:.:.:.,,:.:.;.:-:.:.:.:.:.:.:....:::.....'....':::::;:;::::::,:::,::,:::::::,:::::;,:::.:,:.:.:.;.:.;.:-:.:': .:.:.;.:-:.,.:.:.;.:,:.:.;.:.;;.;.;.;.;,:.:-,.:.:.:.:-:.:.: :-:-:';.;-:.;.;.:.;-:,:.;.:.
t~i#!RiW~~iii/tn$nt~:/'~WF:~i.;~$:j~~;~t~~:@~;~!ij .$,*1Mtt
Final Budget 2002103
Page 37
CITY CLERK
~~
4001 Travel.& Eer Ui.em - Provides for attendance at the International Institute of
Municipal Clerks Conferences, Florida Association of City Clerks Conference and
Training Institute, Florida and National League of Cities Conferences.
4730 Records Retention - Costs associated with imaging of records to maintain records
management program.
4740 Ordinance Codification - Costs associated with the official codification of City
Ordinances.
4911 Legal Advertising - Costs incurred to satisfy legal requirements of State Statutes,
County and City Code.
5410 Subscription .& Memberships - This line item is used to fund memberships with
professional organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Miami-Dade County Municipal Clerks Association
Newspapers
Florida State Statutes
Final Budget 2002103
Page 38
PUBLIC SAFETY
CITY OF AVENTURA
" .. .., _ .' .. "..' -,' _~." ._ n. "~ '" .. _ ~ 0,., ~.
2002/03
To provide a professional, full service, community oriented Police Department. Respond to all
calls for service in a timely and professional manner. Ensure that all crimes are thoroughly
investigated and those who are arrested are successfully prosecuted. Interact with the
community and create partnerships that enhance law enforcement, crime prevention and
quality of life issues.
1000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services $
Contractual Services
Other Charges & Services
Commodities
Other Operating Expenses
..+~~iq~~tj~~~,*,H~~>>i
4.879.806 $
15,160
566.602
256,187
50,364
.'..'-.-:.......
@t~~@~. .~
5.123,374
34,970
532,151
283.826
39,311
."..._-,
,-...." ..
i>:Q1~j6~H
............
.. ...-......
$ 5,745,969 $
46,500
466,500
261.300
41.000
-""".,-.
~ H~~~1~~.
6.603,673 $
79,500
498,000
253.244
41.000
.,.-,',,'.'--'..'.,
J@+t~,+t! ~
6.603,673
79,500
498,000
253.244
41,000
....-....-'.....-.'..'-',_.,.
>....M~.~~1':.
Pos. No. Position Title 1999/00 2000/01 2001/02 2002/03
0901 Police Chief 1 1 1
3002 Executive Assistant 1 1
2501 Deputy Chief of Police 1 1 1
2201-2203 Captains 0 0 3 3
2201-2203 Lieutenants 3 3 0 0
2601 Commander 1 1
2301-2308 Sergeant 6 6 8 8
2001-2056 Police Officers 48 48 56 57
2901-2902 Crime Scene Tech 2 2 2 2
2801-2807 Police Service Aides 7 7 7 7
2101-2104 Detectives 4 4 4 4
6201 Crime Prev Specialist 1 1
3301 Com Pol/Crime Prev Off 0 0 0 0
6301 Records Supervisor 1 1 1 1
6901-6902 Records Clerk 2 2
6501 Clerk/Data Entry
3701 Crime Analyst 1 1
Final Budget 2002/03
Page 39
3501 Dispatch Supervisor 1 1 1 1
2701-2710 Dispatcher 8 10 10 10
3401-3404 Administrative Asst. 3 3 4 4
6401 Victim Advocate 1 1 1
7501 Fleet Manager/Quartermaster 0 1 1
Total 92 95 107 108
City of Aventura Police Department
Fiscal Year 2002 - 2003
Chief of Police I-- Executive
AsOstant
,<
Depu~ Chief of
Police
I I I I
Admin. Services Unifonn Services Special Services
tCommander 1 Captain 1 Captain Investigativ
1 OiSIJalch Supervisor 6 Patrol Sergeants 1 Comm, Palrol Corporal
10 Dispatchers 33 Patrol Officers 4 Traffic OfIicers 1 C.
1 Records Supervisor 1 Mall Sergeant 3 Comm. Patrol Officers 1 So,
2 Realrd, Clerl<s 9 Mall Officers , Crime Prevention Specialist 4Det
1 Data Enlry Clerk 1 SCU Corporal 2 Admin. Assistant 2 Crime Scene
1 Crime Analyst 3 SCU OlIcers 1 Marine Patrol 1VO
tFleetMgrf 7PSA's *1 School Resource Officer 2 Admin.
Quartermaster
1 Police Officer
(Administrative)
Final Budgel2D02l03
Page 40
e Services
plain
goant
eclives
Technicians
CA
AsOstant
CITY OF AVENTURA
;, ,..' .;. '., ......,..
,',.. .,', , ip",,':.,,0 . ""_ ,':,:. _.1.......-; '.' _,:' ."- , . ,
2002/03
-,,-~, \. . " ' ,.', ,".",';'" ", .,<N:' ,'. '_
1. Improve traffic management by integrating video monitoring devices at key intersections
and known problem areas throughout the City.
2. Achieve reaccreditation through CALEA and schedule on-site assessment for December
2002 and be awarded reaccreditation at the annual conference in March 2003
3. Complete Phase II of the 800 MHz radio system and begin feasability study of Phase III
,Stargate. Hire consultant to study implementing E911 services.
4. Combine additional law enforcement functions and continue existing interagency programs.
5. Train CERT teams for high-rise buildings. Fully equip the Emergency Operations Center
with phones, computers and other equipment.
6. Conduct customer service surveys of residents, businesses and victims of crime.
7. Improve efficiencies on all court related activities. Explore technology to improve
teleconferencing with the State Attorney's Office and electronic subpoena system.
8. Hire necessary personnel and staff all positions to maintain service levels and provide
greater visibility.
9. Maintain an ongoing partnership with the community by working with residents,
businesses, organizations and associations to solve problems.
10. Participate in community programs and community involvement activities. Conduct
community presentations with an emphasis on crime prevention and safety for senior citizens
and children.
Man-hours Assigned to traffic flow Problems 10400 7800 10400 8320
Progress Toward National Accreditation 100% N/A N/A N/A
Progress Toward National Reaccreditation N/A 35% 70% 100%
Personnel Hired 10 13 10 15
Progress Toward Swat Team and multi-jurisdiction projects 100% 75% 100% 100%
Progress Toward Implementation of Community Policing 100% N/A N/A N/A
Manhours Assigned to Community Policing N/A 8320 10400 6240
Progress Toward Emergency Management Programs 100% 75% 100% 100%
Community Programs 10 37 10 10
Community Presentations 50 63 50 50
Man-hours Assigned to Marine Patrol and Canine Unit 8320 8320 8320 8320
Community Involvement Activities 24 36 24 24
Calls for Service 15000 20924 19000 20000
Arrests 1500 2306 2000 2000
Final Budget 2002103
Page 41
Accidents 1700 1885 1800 1800
Traffic Citations 5000 5581 6000 10000
Parking Citations Issued 1500 1114 1200 1200
Part 1 Crimes Reported 3600 3101 3800 3000
Customer Service Surveys N/A 1000 600 800
Final Budget 2002103
Page 42
CITY OF AVENTURA
PUBLIC SAFETY
2002103
BUDGETARY ACCOUNT SUMMARY
001-2001-521
1201
1390
1401
1410
1501
2101
2201
2301
2401
3180
3192
4001
4040
4042
4043
4050
4101
4201
4301
4401
4420
4440
4610
4620
4645
4650
PERSONAL SERVICES
Employee Salaries
Court Time
$
3,424,730 $
28,999
210,794
70,056
46,204
281,566
394,061
312,572
110,824
.,.-.',-.".:.",".'.",:,",-.-.',"
.....~,~W;~.~.~..
3,417,665 $
26,631
337,473
75,341
49,437
299,136
400,583
371,721
145,387
......-...
#@,#.. $
3,963,287 $
38,000
200,000
75,000
50,000
330,808
459,988
474,528
154,358
"';'-'-':':"""",'
@~!~~. $
Overtime
Holiday Pay
Police Incentive Pay
FICA
Pension
Health, Life & Disability
Worker's Compensation
.:-:.:.:.:.,-:-':,.,.;.:-:-...-.-..,-.',......'.............'.-...--:.......
.j:@it"M.. .....Y........................)
CONTRACTUAL SERVICES
Medical Exams
Crossing Guards
Prof. Services
$
6,563 $
170 $
2,500 $
8,597
..c-:,_",_:>:_,_:,:,:_"
HA~M~ $
34,800
.:.coO"'-"'-"'__'
. ... .~..9.7.. O.
:::::::::~;...:,:
...........-.-.........
44,000
,-".'.-,,:.'-'.'.-,'.
"$~Mpf
", ...........,................
~#~.m~'~i...........H...HY..................~.
OTHER CHARGES & SERVICES
Travel & Per Diem $ 41,586 $ 25,658 $ 20,000 $
Administrative Expenses 9,311 7,629 5,000
Recruiting & Hiring Expense 7,180 13,244 7,500
CALEA Accreditation 26,087 950 10,000
Investigative Expense 3,915 3,742 10,000
Communication Services 74,970 83,916 80,000
Postage 5,619 6,594 6,000
Utilities 23,379 10,436 2,000
Office Space Lease 124,810 67,338 0
Leased Equipment 72,533 95,317 87,000
Copy Machine Costs 6,418 2,137 8,500
R&M- Vehicles 112,462 91,296 80,000
R&M-Suilding 5,307 4,702 0
R&M- Equipment 13,455 57,821 87,000
R&M. Office Equipment 31,716 47,168 56,000
Final Budget 2002103
Page 43
4,323,037 $
42,000
300,000
75,000
50,000
334,403
500,633
605,419
373,181
.;.-.._,'.'..'.....,.
n~,AA*~tt $
4,323,037
42,000
300,000
75,000
50,000
334,403
500,633
605,419
373,181
'-'.'-'.','.'.-,--'--,'.','-','
/......~.~@;7~..
2,500 $
2,000
75,000
,,','-','-:,',',-,',"-';"'-."
~LW,~9AH
2,500
2,000
75,000
........_""
.........,,-......
....... .
....7.9"Oft.
;><~~;.;.,~.'''t:;~
..........
20,000 $ 20,000
5,000 5,000
7,500 7,500
20,000 20,000
10,000 10,000
80,000 80,000
6,000 6,000
3,500 3,500
0 0
87,000 87,000
8,500 8.500
100,000 100,000
0 0
87,000 87,000
56,000 56,000
4701
5101
5115
5120
5220
5240
5245
5266
5270
5290
5410
5420
5450
5901
Printing & Binding
..~~~~m~1 .............................................~~~,AA~~
7.854
COMMODITIES
Office Supplies
Byrne Grant Match
Computer Operating Supplies
Gas & Oil
Uniforms
Uniform Allowance
Photography
Ammunition
Operating Supplies
$~~4H'~i
................
............ .
,.:.:.:.:.:.:.:.:.:.;.:.:.:.:.:.
................................
.....,.....,......
:.:.,.:.:...:.:.;.;...:.;.:-:-:
................
:.:,;-:.:-;,:,:.:,;,;,:,:,>;.;'
. . . . . . . . . . ...........
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
.............
...........................
~~,t#i#1
...........,.....,.,
:.:.:.:.:.:.:.;,:,:.:.,.:.:.:.:-.,"
.;.:-:.:.:.:.:.:.,.:.:.....
$
15,884 $
9,737
8,767
86.493
50.230
23.175
7,078
7,896
46.927
.......:.,.....
;:::ftS6'1t7.";:"$":'::
:::=f.:.:.;i:.:.;.::::::..:::
14.203
.., ,----'"
:##:i~(
23.526 $
o
6.666
102.684
30,445
24,375
5.864
4.024
86.242
#iji~~l
2,805 $
4.410
31,676
420
..... .............'..,...................'......"....._'.
ndi.$!~l.~~@(l
..................
:.;-:.:-:.;.;.;.:.;.;.:.:.;.;.;.;.;.:
..$>
$
4.167 $
7.783
38.341
73
(
7.500
. .......,
.~~~~WH~
15,000 $
o
38,800
75,000
40.000
26.000
7.500
9,000
50,000
. .. - .'.'.', .'. ,-.'. - . - . - . . .
.............
H~~i;~~()
3.500 $
10,500
25.000
2,000
.+1i~p~~
j~ie~~@~~~... ...~~.#AA.1i~.~:~.~i~,~.~~~~1;~!l\i.~:
Final Budget 2002103
Page 44
7.500
.......",.
.............."....
......~~;!lMJ
15.000 $
10,744
10,000
75.000
40.000
26.000
7,500
9,000
60.000
....,.....~~..;..F.$.......
~:!i!i!:i !f.'~~~~:~::: ..!::::
3.500 $
10.500
25.000
2.000
...;.;...,..:...':,..;.;.....,...
..~~,i1A!lA
7.500
",'" , -"..,
'...'........9..'....'.
>~~<>?,.~~9.~~::
15.000
10,744
10.000
75.000
40,000
26.000
7.500
9.000
60.000
.*#~#
3,500
10,500
25.000
2.000
"."." ----.
................
.....Ai'*!lP.
........,......
..............................,.
............... ................
................................
:;!:~1~~t~;~1.Y:2~ :H::Ht~~~,~,t:
PUBLIC SAFETY
1390 Court Time - This line item is used to fund overtime and standby court time.
1401 Overtime - This request reflects anticipated expenditures based on activity and
manpower requirements over and above normal hours in a work week. The expenditures
from this account fund anticipated and unanticipated events such as major criminal
investigations, natural and manmade disasters, holiday details, homeland security and
various dignitary details
1410 Holiday ~ - This request reflects estimated costs with funding holiday pay for shift
employees.
1501 Police Incentive ~ - This is mandated by the State for rewarding sworn personnel who
have obtained additional education.
3180 Medical Exams - All police officers are required to have a physical exam prior to
employment.
3192 Professional Services - Costs associated with outsourcing the administration of off duty
details for the department and document imaging.
4043 CALEA Accreditation - Costs associated with the Department becoming nationally
accredited with the Commission Accreditation of Law Enforcement Agencies.
4042 Recruiting.& Hiring Expenses - Funds have been allocated to assist the Department with
recruitment of personnel and pay for psychological screening.
4050 Investigative Expenses - Costs associated with the Detective Bureau to complete
complex criminal investigations.
4101 Communication Services - Costs for pagers, mobile phones, cellular lines for data
transmission, automated vehicle locator, computer system communications and other
communication devices.
4420 Leased Equipment - Covers costs for leased equipment, vehicles and motorcycles.
4610 R&M Vehicles - Covers costs associated with the repair and maintenance of department
vehicles. Costs include preventative maintenance, damage repair and replacement of
worn and/or broken parts not covered under warranty.
Final Budget 2002103
Page 45
4645 R&.M Equipment - Funds allocated to this account will be used for repair and
maintenance of Police Department radios, Reverse R911 system, computers, DDSI,
dictaphone and other equipment.
4650 R&.M Office Equipment - This account covers the cost of the HTE/SCA software
maintenance and upgrades. It also covers the maintenance on the IBM printer.
4701 Printing - This account covers the cost of printing of materials for the police department
used in official police or city business. Items in this account include business cards,
domestic violence pamphlets and letterhead.
5245 Uniforms - This account is used for the initial issuance of all uniforms and accessories
wom by both police and civilian personnel of the Police Department
5245 Uniform Allowance - Each employee required to wear a uniform receives $300.00 for
uniform maintenance and cleaning. This account is paid out 50% in October and 50% in
April each fiscal year.
5266 Photography - Funds from this account are used to purchase film or related supplies and
film developing for crime scene or other department related photos.
5270 Ammunition - Funds from this account pay for duty and training ammo for police officer
use.
5290 Operating Supplies - Funds from this account are used for the purchase of supplies and
items needed for the daily operation of the police department.
5410 Subscriptions.& Memberships - Costs associated with this line item are subscriptions to
professional journals, training materials used to update employees on changing laws and
procedures within their activity, and membership in professional and regional law
enforcement organizations.
International Association of Chiefs Dade Chiefs of Police Association
Florida Police Chiefs Association FBI National Academy Associates
5420 Conferences.& Seminars - Funding for this purpose is essential to keep informed of
changing laws and updates in the field of law enforcement.
Final Budge12DD2/D3
Page 46
5450 Training - Costs associated with this account are related to maintain state standards and
having a highly trained, professional police force.
Final Budget 2002103
Page 47
COMMUNITY
DEVELOPMENT
CITY OF AVENTURA
ifili.......
,""!', ':.'""._,' '.: .'. ' '"'t- . ...'. ',',',e.,...":.:"_,:,.,,,,,,,,_,,, ",',;",.Ji.' ",.; ,',", -..!-. " . :", .
2002/03
!i:.!r:Jtiliil~E!JJ"',
This Department is responsible for the City's planning, development review, zoning, building
permitting and inspections, code and ordinance enforcement, economic development functions
and the issuance of occupational licenses. The Department strives to provide efficient and
professional "one stop" customer service at a centralized location.
1 000/2999
3000/3999
4000/4999
5000/5399
5400/5499
Personal Services S
Contractual Services
Other Charges & Services
Commodities
.W~~i~:Zr~li~~r~~;{Sr~.!""!.$
523,641
995,877
29,689
10,743
13,175
)@~m
S 537,522 S 623,670 S 639,651 S 639,651
1,607,111 625,000 725,000 725,000
38,197 85,000 85,000 85,000
13,426 19,500 19,500 19,500
8,651 13,400 13,400 13,400
,',-.'---'-'-'.'-.... ."-,._,,,... ':""'--'-'-"', ",'
.$ ~,~ij,~*! $ %~@;tf .$ H;#Ilj!,~~( $ :jA;~~1
~ll!l9MM~
Pos. No.
Position Title
1999/00
2000/01
2001/02
2002/03
4001
4101-4102
4301
4302
3003
4201
3202-3204
3601-3602
Community Development Dir.
Code Compliance Officer
Senior Planner
Assistant Planner
Executive Assistant
Building Official
Customer Service Rep I
Customer Service Rep II
1
2
1
2
1
2
1
1
2
1
1
1
3
1
1
1
3
2
1
1
1
3
2
3
2
Total
11
12
12
12
Final Budget 2002103
Page 48
Community Development Department
Organization Chart
Director of
Community Executlve
Development Assistant
Planni ng Occupational Buildin Inspection Code Enforcement
Licenses
Chief Building (2) Code
Senior Planner Customer Official Compliance
Assist. Planner Service Rep II Officers
Contractual Building
Inspection Services
Customer Service
Repll
(3) Customer Service
Reps I
Final Budget 2002103
Page 49
CITY OF AVENTURA
~~~
'~'~'"'>_'I>: - -''ttt ,-:,,- .. ....... ..:~----~_..,., ,J"",........_::;,;::.'.~"- C",. _,' .."B~,.... <~~.,.., , ~i' 0' _'."'..~." .. .:",,~~.-
2002/03
"
1. Provide customer focus technical assistance to the community.
2. Maintain a privatized Building Division.
3. Explore the feasibility of incorporating citizen involvement into Code Compliance.
4. Provide efficient issuance and maximize collection of Occupational Licenses.
5. Provide an up-to-date listing of existing businesses in the City.
6. Provide staff support for land development and variance applications and requests.
7. Provide technical procedure manuals for all divisions of the department.
8. Provide building inspections within 24 hour of the request.
9. Complete non-complex buidling plan review within 10 day.
~.' . '._.".~!J~
". ,'.. " "',' , ...." .... ' .. 'J. ", .... i"' ",_ ,'_, " ...... ',';-': .' .. ,"c"," \,..". i, _.'},'", '. "__ ""'" .,: :~. ,.... .., ' .. ',- ','.. "".
No. of Occupational Licenses Issued 1916 2195 2509 2515
No. of Code Notice of Violations Issued 404 672 300 300
No. of Special Master Hearings 27 41 35 27
No. of Building Permits Issued 4415 5290 4000 3500
No. of Building Inspections Performed 7500 19029 14000 11000
No. of Land Development Petitions Processed 46 46 56 30
No. of Variance Requests Processed 14 13 15 15
No. of Site Plans Reviewed 13 14 6 5
% of Inspections Performed 24 hours of Requesl 97 98 98 98
% of all Plan Review Conducted Within 10 Days 92 94 90 93
Final Budget 2002103
Page 50
COMMUNITY DEVELOPMENT
2002/03
BUDGETARY ACCOUNT SUMMARY
001-4001.524
1201
1401
2101
2201
2301
2401
3101
3190
4001
4041
4101
4420
4610
4645
4701
4730
5101
5120
5220
5240
5290
PERSONAL SERVICES
Employee Salaries S 384,907 S 392,513 S 447,213 S 452,604 S
Overtime 10,271 7,569 1,000 3,000
FICA 29,770 29,981 34,211 33,649
Pension 44,211 45,800 53,666 54,312
Health, Life & Disability 47,054
Worker's Compensation 7,428
.:-:.:-:-:.,::.:,:.:.:.:.;.:.:.:..........,.;.:.:.;.'......'""':':.";'." .'..,-...-...:.....'.',....
*W+m#,#i." .))......?j.~~~'~1$
CONTRACTUAL SERVICES
Building Inspections Services $
Prof. Services
:':"':.:.:.;.;,:-:.:.:.:.,.;-::-:-:.,.:.:.:.:.;.;.:-:.:-:.,.:.:::.,.:.,....
""bT~'I' .. .........<.>........................~.
';"</.";? ..................................
OTHER CHARGES & SERVICES
Travel & Per Diem
Car Allowance
Communication Services
Lease Equipment
R&M- Vehicles
R&M. Equipment
Printing
Records Retention
..................
:-:':':.:-:-:';'.:-:':.:.:.":-:':-:'
..S.....!>....!..t..........
. . .". . , ......
!:: :.:~ .:::t::::~:.~,~:~::,:: ;:::
.........
.................
......,...
................
;':.:,:.:.:.:.;.;
.......,..
';':.:':':.:'.-:':-:':-
............$
COMMODITIES
Office Supplies $
Computer Operating Supplies
Gas & Oil
Uniforms
Other Operating Supplies
............-....'........,. ':':-:':-:-:-:':':.:':':':':-:-:-:-:':.:':"'.,.
.........s...'..lJ......h........;.....T........~...............1...........................................................
\KG '.::::;::::'::'::.'::::::,;,:;::=::,:,:::,:,::",
Final Budget 2002103
948,286 S
47,591
~#~#!t
s
5,939 S
3,000
4,307
2,462
3,444
o
10,537
o
. . . , . . ' - . . . . ' , . , ' . ' . . , - . '. . . .
)~;~~~...
6,141 S
33
1,988
1,059
1,522
.............1.~;;;~... ..
...............~"~...~
Page 51
51,161
10,498
.....-".....
.... .."..,..-,
.........5..31'....'52.2...
/:<L.;.:.:l:.;,:.:::
1,540,522 S
66,589
...,--.,.,.."..
.'....-....'.,..
$1;1iP?,mJ
3,631 S
3,000
4,119
o
2,446
54
18,116
6,831
:-:.;,:-:.:-;,:-:-:.:.,-:.
$' '\\M.~1$
6,985 S
2,499
2,304
1,343
295
......_"....
,.....,.,.,.,..
.Hj~;~~
75,175
12,405
$~#~~!~~
600,000 S
25,000
...,-.'..,..:..,..'....
~~~.~Q~
7,000 S
3,000
4,500
1,500
3,000
1,000
15,000
50,000
-""",',","
.#ii,~p~ .J
6,000 S
5,500
3,000
1,500
3,500
$..~W~9~.J
81,133
14,953
....'-.-.,.'....
...........................,.
U~~:~~($
700,000 S
25,000
"""-'-'-,"
'$..rAAj~W
7,000 S
3,000
4,500
1,500
3,000
1,000
15,000
50,000
;':':-;-;':-:':':'::'-:
U~~:Q~q
452,604
3,000
33,649
54,312
81,133
14,953
':-;"'.:':':':':-:':"':':'
U~~~,~~f
700,000
25,000
.~1#~.#q~
7,000
3,000
4,500
1,500
3,000
1,000
15,000
50,000
$#~99~
6,000 S
5,500
3,000
1,500
3,500
..,..'......,...,..'...
...,.....,...
}U1~,~ $
6,000
5,500
3,000
1,500
3,500
.....".......
H1~~P*
5410
5420
5450
5901
OTHER OPERATING EXPENSES
Subscriptions & Memberships
Conferences & Seminars
Training
Contingency
$
3,980 $
3,439
5,347
409
:::,::;::,:,,::::;:::"::'::':":-::::':';:':::::::::::::::,:::"::,,.....,. .",-.-,-.,.-,-.:.-.:.",".:,","."
.$W+1<>lid).... ............<<................~)...Mm~J
2,906 $
2,871
2,806
68
-;-:-:;'-:-::>:';'::::'-:-:-"':>:':'.
<i~;~(H)
4,000 $
3,400
4,000
2,000
"'-...-..
...,-'..,.-.........,
. . .. .. ----,
......0....
:)~.~~:.;>~:u
4,000 $
3,400
4,000
2,000
. ; . - - , - - . ' - ' , ' . ' , . .
J~;,,*d
4,000
3,400
4,000
2,000
..-.---,.
$#,<l:P~
,,-,.;.;-;.:-:-:-:.:.:.:.,.:.:.,.:-:.:.:-:::;.;.;;.::::: :-:;:.;.>:.:-:-:-:-;.:.,.:. "-:::-:::.:.:-:-,.,-:.:.:-::,.; -':::,:':::""'-,:::<<.;.;,: .,.,...,..,.......-,'... ','.",'.-,-,-,-,'.:."","
T;#~(q#i,;,,@il)'I;i~H;I,:l~li\~~~ .)..$)j;i;t;j~~~ .@~AA,ililtA)A~Mr~it3,w,~~( $~,~@~~1
Final Budget 2002/03
Page 52
COMMUNITY DEVELOPMENT
3101 Building Inspection Services - Estimated costs associated with private firm to
perform building inspection services.
3190 Professional Services - Costs associated with obtaining professional planning
consulting services for special projects.
4730 Records Retention - Estimated costs for imaging building permit records.
5240 Uniforms - This includes uniform rental and work shoes for the Chief Building Official
and Code Compliance Officers.
5410 Subscriptions .B! Memberships - This line item is used to - fund memberships with
professional organizations and subscriptions.
American Planning Association
Florida Planning Association
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
5420 Conferences .B! Seminars - Funding for this purpose is essential in order to keep
informed of changing and new developments in the field of planning, economic
development and code enforcement.
Final Budget 2002103
Page 53
COMMUNITY
SERVICES
CITY OF AVENTURA
Bi;~~~~<<~
2002/03
''''D.~'HCSlj'
.~~,'!~iP,1~!~!'~;!:,~,,,,, ~~ ~. 1- ,-,t..1 '
This department is responsible for the maintenance of roads, public areas and facilities,
beautification projects, recreation and community cultural activities, special events
programming, implementation of mass transit programs and park development. The department
is organized to provide public works maintenance, transportation and recreation services on a
quality basis.
1000/2999 Personal Services $
3000/3999 Contractual Services
4000/4999 Other Charges & Services
5000/5399 Commodities
5400/5499,?~~~r?~~~~ti~~ ,7~~~~~es
..r@q~~\i~~p<~~~e~",.,)""..U$
451,610 $
1,643,893
604,433
12,977
4,812
@t1i:~~'s
505,421 $ 570,284 $ 558,796 $ 558,796
1,950,126 1,918,500 2,319,000 2,319,000
623,879 416,280 505,780 505,780
18,798 18,500 18,000 18,000
4,273 6,750 7,250 7,250
--.----"'... ~,~~q.~~~ ..,..-.-.-.... "-'-.",'.','
....,..,---.". ... ....-. .... .....---- .
ili19#A1 $ $ "'H~Ali$;$~~ $ L~;#9~@1l
..........
.. .-........
~~I~~
Pos. No. Position Title
5001 Director of Community Services
3004 Executive Assistant
5101 Public Works Superintendent
5101 Public Works Operations Manager
5201 Cultural/Recreation Services Supt.
5201 Parks and Recreation Services Supl.
5401 Maintenance Worker
5403 Maintenance Worker PIT
5301 Engineer Tech/CAD Operator
5601 Park Supervisor
5601 Tennis Pro/Park Supervisor
5701.5706 Park Attendant (PIT)
5801 Park Attendant (FIT)
7301 Maintenance Technician
7701 Facilities Manager
7201 Security Guard/Info Officer
Total
1999/00
1
1
o
1
o
1
o
1
17
Final Budge12002/03
Page 54
2000/01
2001/02
1
o
1
1
o
6
1
o
1
1
1
1
1
o
6
1
1
o
1
17
o
1
1
1
1
1
o
6
1
1
o
1
17
o
2002/03
1
1
o
1
o
1
1
o
1
1
o
6
o
16
Public Works
GIS/MapplngJPennlttlng
S.autlflcatlonlUln..caplng
Community Building. & FIICHIIe.
Fleet Management
Public Works
Operations
Manager
Eng. Tech/CADD
Operator
Lanct.e8JM
Contractor
Contractual
SUee'
Maintenance
Contractual FIe.t
Maintenance
Contractual
electrical
Maintenance
Total: 10 Full~tlme Employees
6 Part-tIme Emplovees
Final Budget 2002103
Community Services Department
Organization Chart
Contractual
Consulting
Engineer
Maintenance
Worker I
Securltyflnfo
omc.,
Director of
Commun Ity
Services
Contractual
Landscape
Architect
Contractual
Faclly
Maintenance
HVAC
Mech/.Janltorilll
Life Safety
Buldlng Trad..
Page 55
Contractual
Arts Cons ultant
Contractual
Special Events .
Rec. P rams
Executive
Assls tant
Parb and Recreation
Recreation & Cultural Programs
Special EYents
Founderw Park
Volunteer Corp.
Pubic Transportation
Communltyl Recreation Center
Park SupeN.or
Park Atl8ndant
FIT
Park Attendant
prr(6)
Parks &
Recreation
Services Sup't.
Communltyl
R~IonC.nt...
ContrMllu"'s.v....
Contractual
Pa'"
Maintenance
Contractual
Athletics
ContracbJal
Tennis Pro
CITY OF AVENTURA
~r~lII~
'." -o'~4~"\f.o/-'t~'\ ,~~ 1$i",,';"'_ ~~~-i'_.'l~ ::''"ft~~._'~ ,,- ~,~-;-;,;~,_, -,'1 ,;:.:.: j'_,';' :,....,r;.- . .\o:o~-~_:t':f1 _':' "';}!h~,-,. -'i'" '", ,'- ,-
2002/03
,I
1. Provide accurate and quick responses to resident complaints and concerns.
2. Operate and maintain Government Center.
3. Work with Community Services Advisory Board to provide quality programs and services
to the residents.
4. Implement approved operating and CIP budget.
5. Continue Tree City USA status.
6. Continue stormwater drainage projects.
7. Expand City-wide shuttle-bus service to residents.
8. Upgrade GIS system.
9. Continue to improve traffic signage, striping, and signalization.
10. Implement City-wide beautification program.
11. Manage contractual maintenance services and programs.
12. Expand recreation and cultural programming for residents..
13. Implement automated recreation registration software.
14. Expand youth athletic programming at Aventura Founders Park.
15. Open and operate Community/Recreation Center.
.
Resident complaints & concerns cleared. 90 30 20 30
Work Orders received and cleared 35 55 60 80
Advisory Board meetings attended. 12 12 12 12
Drainage projects completed. 1 3 3 1
Beautification projects completed. 5 3 3 1
Passenger miles traveled on shuttle bus. 55,000 76,725 80,000 85,000
Number of GIS maps online,available for use N/A 10 17 20
Potholes repaired. 100 32 40 50
Curb miles of streets swept. 336 348 360 360
Linear feet of pavement repair/markings. 2,500 2,500 2,000 2,500
Engineering plans reviewed. 45 38 32 40
Catch basins cleaned. 150 56 60 70
Miles of medians maintained. 10 10 11 14
Final Budget 2002/03
Page 56
Linear feet of curb and sidewalk repaired. 2,500 1,700 2,200 2,500
Acres of swales and right of way maintained. 65 65 70 72
Special Events held. 12 12 12 12
Park Attendance 61,140 75,000 82,000
Number of online/telephone registrations n/a n/a 150 500
Community/Recreation Center Attendance n/a n/a n/a 25,000
Final Budget 2002103
Page 57
CITY OF AVENTURA
COMMUNITY SERVICES
2002103
BUDGETARY ACCOUNT SUMMARY
001-5001-539
1201
1401
2101
2201
2301
2401
3110
3111
3112
3113
3150
3155
3450
3451
3452
3455
3460
4001
4101
4301
4311
4320
4420
4610
4620
4645
PERSONAL SERVICES
Employee Salaries $ 353,620 $ 383,850 $
Overtime 3,536 9,759
FICA 26,404 29,723
Pension 35,048 39,973
427,398 $
2,500
32,696
45,087
Health, Life & Disability 24.581 33,109 46,327 49.823 49,823
~~t]~~~imjnS~~i~~...../......................$/.~j~~j:1 ..$ .i..~q~#~~..~... ....~!~~V~J/~~~lf~~5~. .........~~1~5
CONTRACTUAL SERVICES
Prof. Services - Engineering
WASA Billing
$
125,959 $
o
98,239 $
o
Prof. Services - Community Center
Prof. Services - Comm. Cen. Instructors
Prof. Services -Landscape Arch. 20,945 26,432
Cultural Center Feasibility Study 27,380 9,724
LandsfTree Maint. Bves-Streets 878,364 1,009,680
Beautification/Signage 23,193 35,458
landsclTree Maint Bve-Parks 129,856 141,403
Transportation Services 261,120 271,615
~~e~lfi:m]~n~1'o.r~maTIj/..................~ .1';';~:~;~ .....i~~~~5.~
OTHER CHARGES & SERVICES
Travel & Per Diem
$
3,908 $
5,785
899
89,440
178,899
2,568 $
9,539
6,787
101,243
149,575
4,712
5,682
10,426
7,577
Communication Services
Utilities-Electric
Utilities-Street Lighting
Utilities-Water
Lease
4,944
3,962
6,933
182
R&M- Vehicles
R&M- Buildings
R&M- Equipment
Final Budget 2002103
Page 58
75,000 $
10,000
406,017 $ 406,017
4,000 4,000
31,060 31,060
43,541 43,541
85,000 $ 85,000
10,000 10,000
189,000 189,000
35,000 35,000
15,000 15,000
o 0
1,265,000 1,400,000 1,400,000
33,500 55,000 55,000
130,000 130,000 130,000
280,000 300,000 300,000
100,000 100,000 100,000
.','.'.-.'.',..',-,'. "'--:-'.'-','-'-','.',',. """"""',","
l,~j~~q~ri@~,qW $ /@~i*iPpq
25,000
2,000 $
6,500
9,000
85,000
130,000
5,280
3,000
o
500
2,500 $
8,000
9,000
95,000
145,000
5,280
5,000
35,000
1,000
2,500
8,000
9,000
95,000
145,000
5,280
5,000
35,000
1,000
4672
4691
4701
4850
4851
5101
5120
5220
5240
5290
5410
5420
5450
5901
R&M-Parks
R&M- Streets
Printing & Binding
Special Events
Cultural/Recreation Programs
$~~.T#~I..... ........................................~.
COMMODITIES
Office Supplies $
Computer Operating Supplies
Gas & Oil
Uniforms
Other Operating Supplies
$~~lT#i~I.. .............. ..... .... ................... ........~.....
OTHER OPERATING EXPENSES
Subscriptions & Memberships $
Conferences & Seminars
Training
Contingency
~Mt~~1 ...............................................i
40,692
34,015
16,887
143,663
74,224
.,.,..:,<,;.'.....,.,......
IlOJI,43ilHi
..............
..... ....
3,550 $
1,820
3,696
836
3,075
,.c.::>..:.:.;.,_,.:.,,"
m,m(.
40,264
64,752
5,509
145,477
69,768
.......,..'...'.,.,-...'.
U~~*)~t~
4,596 $
1,063
3,552
8,389
1,198
..'...._.,.,'.'..,..-,..'..
.....J~;t~J
30,000
30,000
10,000
65,000
40,000
-"":':':-:-:-:-:':"'."
Jm~~pu
3,500 $
1,000
4,000
7,500
2,500
,. - --,."
',"""""-'
UaMW
1,650 $
1,742
1,324
96
., .-....., ..-....,.........,....,'..,..'.
#:.# UsM~l
1,250 $
2,000
2,000
1,500
.........-,..'...'.'.
...........
UMW
1,266 $
1,908
1,087
12
30,000
45,000
10,000
70,000
45,000
';':"';';""'.:;';';';'.'
. U@MAA
4,000 $
1,000
3,500
7,500
2,000
.......-.,.:.-...'...'..
$J~;@
1,500 $
2,250
2,000
1,500
- -.--..-,.".
...........,......-':..,..:...'..
$M~U)
$
30,000
45,000
10,000
70,000
45,000
~Ili;@
4,000
1,000
3,500
7,500
2,000
.~.i~,p~q
1,500
2,250
2,000
1,500
.--..,...,.
..............
....... ......
.Jj~~~
............................ ",,;;,;;;;;:,;;;;:;::,;:::;.;.;.;.:-;.;-:-:.:-:.:.; ........-:........................................................................................'.....................
t#.!q#~~~~i~~#i#i~~..a@t1t,t;i~$#)~~~~~t~#:~#@#;~Mq~#~~@##@
Final Budget 2002103
Page 59
COMMUNITY SERVICES
~~&~~
3110 Professional Services Engineering - Provides funding for professional engineering
consulting services to assist the Department in the areas of road maintenance and
design, traffic assessment, roadway acceptance, drainage, utilities, public works
permits, development review requirements, and other special projects.
3111 WASA Billing - Costs associated with contracting with the County to collect stormwater
utility fees.
3112 Professional Services Community Recreation Center - Costs associated with operating
the Community Recreation Center on an outsourced basis.
3150 Professional Services Landscape Architect - Provides funding for professional
landscape architect consulting services to assist the Department with developing
maintenance specifications and developing landscape plans.
3450 Landscape Services - Provides for costs associated with contracting tree, landscape,
irrigation and flower maintenance services for all public right-of-ways, and medians.
Figure includes twelve month maintenance costs for projects completed this year not
previously included in budget.
Community Recreation Center
NE 188 Street, Yacht Club Way
Biscayne VII (Flyover)
400 additional date and coconut palms requiring specialized chemical and injection
treatments to prevent fungus, lethal yellowing and root rot.
3451 Beautification/Signage - establishes funding for signage and beautification projects to
enhance the aesthetics of the City and foster community pride. Includes replacement
flags, signage and banners and associated banner arms and hardware as well as
additional banners for Yacht Club Way, NE 188 Street and costs associated with the
FEC Lease.
3452 LandscaperTree Maintenance Services ~ EarKs - Provides funding for contracting
maintenance services for Aventura Founders Park. Services include: grounds
maintenance; tree maintenance; athletic field maintenance.
Final Budget 2002103
Page 60
3455 Transportation Services - Funding level includes providing three mini-bus public transit
routes on a six day expanded operating schedule on a contractual basis with the
private sector as well as printing costs for new timetables. Transit system links the
residential areas to community, retail and medical establishments, as well as linking to
Miami-Dade Transit routes.
3460 Street Maintenance/Drainage - Provides for estimated costs associated with
contracting for street, sidewalk, and drainage maintenance services.
4311 Utilities Street Lighting - Provides funding for services associated with street lighting in
various areas of the City.
4320 Utilities Water - Provides funding for services associated with watering medians in
various areas of the City.
4672 R&.M EarIss - Provides funding for repair and maintenance of park amenities and
equipment, as well as contractual janitorial services for restrooms and office.
4691 B & M Streets- Provides funding for services utilized in the maintenance of streets,
sidewalks and drainage,
4850 Special Events - This figure represents funding for events related to community wide,
annual events to enhance civic pride and improve the quality of life for the residents:
Founders Day, July 4th, Veterans Day, Arbor Day, Winter Blizzard Bash, Summer
Special Events, Halloween and other major special events.
4851 Cultural & Recreation Programs - Provide for costs associated with establishing a wide
variety of cultural and recreation programming such as trips and tours to local venues,
recreation programs, youth athletics, after school and summer programs, performing
arts and cultural programming.
4920 Permitting Eees - Costs associated with obtaining the required permits for the NPDES
stormwater drainage program.
5410 Subscriptions & Memberships - Provides for funding memberships in the American
Public Works Association and the Florida and National Recreation and Parks
Association for staff.
5420 Conferences & Seminars - Provides for funding for attending the following
conferences: American Public Works Association. Florida Recreation and Parks
Final Budget 2002103
Page 61
NON
DEPARTMENTAL
CITY OF AVENTURA
2002/03
BUDGETARY ACCOUNT SUMMARY
001-9001-581
TRANSFERS
9117 Transfer to Park Development Fund
9118 Transfer to Charter School Fund
9123 Transfer to 1999 Debt Service Fund
9124 Transfer to 2000 Debt Service Fund
9125 Transfer to 2002 Debt Service Fund
9141 Transfers to Storm Water Fund
~~~;r~ti..it U,~$f,~~ ~H,.4~~~r $~,:n~,~~~H$i,~~~~!~ $ uH;~~~AM
$
110,000 $ 110,000 $ 110,000
1,352,988 1,361,695 1,358,025 999,570 999,570
487,900 437,314
405,000 395,000 395,000
......,.,...,..:.....'..,.,-.....-.....,.....,..,..'.....:,....'.-,'.-,-. :':':::':':'::"':':;::::::'::: :-:-:':':''':-:':''';':". .........,....-......,.,.,...,........-:.:-:-:.,.:-:.;.,.,;,.,,;.:.,. -:.:-:.:.;.:.,-:.:.:.:.:
'l'#i#!~#~hP#~~rii#~~lh###~"'i#J9~;!l!l~H~M4~,~~~~/*#~;~~~f~,~qf,j;tfJj;~qf.~t*
NON DEPARTMENTAL
9123
Transfer to. D.ab1 Service Eund. - Represents debt service amounts required to fund
the Florida Municipal Loan Council Loan for the Government Center.
9124
Transfer 10 2.QQQ Loan D.ab1 Service Eund. - Transfer to 2000 Loan Debt Service Fund
for required interest and principal on that Loan.
9125
Transfer to. 2QQ2 Loan D.ab1 Service Eund. - Transfer to 2001 Loan Debt Service Fund
for required interest and principal on that Loan.
Fina! Budget 2002103
Page 62
CITY OF AVENTURA
2002103
BUDGETARY ACCOUNT SUMMARY
001-9001-590
3410
3155
4101
4201
4301
4401
4420
4440
4501
4620
4850
5290
5951
5901
CONTRACTUAL SERVICES
Prof. Servi~e5 . Janitorial
Library Lease Books Program $
.;.:.:-:-:-:-:-:.;.:.:.:.>::::::::::::::::::::::;:::::::;::::::::::::::::-:.:->:
*#~n'#i~1 )H"'HHHHH.HH".HH".~...H
8,876
.........
......"..
H.)~~"~
$ 48,492 $
$ 17,374
J:~,ij~~ $
OTHER CHARGES & SERVICES
Communication Services
Postage
Utilities
Office Space Lease
Leased Equipment
Copy Machine Costs
Insurance
$
68,834 $
22,064
14,873
226,348
311
13,862
129,384
o
1,304
..,-,-.....:.-,._'_.,..
.~1~ij~
78,766
16,547
128,062
134,243
156
13,256
199,430
58,749
361
R&M- Government Center
R&M- Office Equipment
<,:<.:.:.:.:.;.:.;.:.:-: ,..................
*#@t!#i .............[j
.:......,.,..:.........'.
J.~~:~tf
COMMODITIES
~~~r;+~~iti~M":j~lle~..:
13,449
........ ,.
............
...........
... ..'3. .44. ",.
::;:;:::;:~:.~._..!l".,:;:
.......... ..
$ 8,774 $
".:.,.:.;::-:-:-:.:.:.
$ )~;tr~J
OTHER OPERATING EXPENSES
Cultural Arts Center Foundation S
Contingency 14,623 23,225
..............',.,......................'.....,...........,. ""","'-,'" .....'..,-.-.'...._,_.
~Mr~iU ..$U~+,~**.. $.~;~$
55,000 $
45,000
...........
'-"',"""
1*M(l(l......
55,000 $
45,000
....."......
"',"'-""'"
L":(l(l,(l(l(
55,000
45,000
'..1P~,pp#H
$ 80,000 $ 90,000 $ 90,000
18,000 18,000 18,000
115,000 180,000 180,000
2,000 2,000 2,000
20,000 20,000 20,000
251,000 455,000 455,000
54,000 54,000 54,000
5,000 5,000 5,000
...."..,,- ","""""" ......".
..,-.......,. UU~il4M~ C .#~~,~AA
$ $4$;(1(1(1 ..~
........... .........................'...
............
15,000
....-....
.........,.....,.....
.i";@!l
..................,.
$ 15,000
..'..,..........."...
$.j~M(l
$
...~....
15,000
..'...'.....','..,......
LHM;(I~.}
.......... .
..........
10,000 $
50,000
..."......
.@AA#
10,000 $
40,000
..,..'.........-.'.'.-...'.
S.@,*(l(l
10,000
40,000
:';':':':-:':':'::":-:::
.. :~:9~H
........-,............... ;.:.:.:.:.:.;-:,:-:-:-:-:-:..'....,..'............. ':':':"';':;:':"::':':' :.:.:.:.:.:.:-:-:-:-:-:-:.:.
.'i"##(~#~.p~~~~~I..~.m,~#~ $ .!~;ij~ .... 720,000 J~ij~~@$@ij~@
Final Budget 2002103
Page 63
NON DEPARTMENTAL
~..~.~
~'. .,- '0 ..,'. . ..;... - ~. . "', ", . 'l;l" ..' / .,' ., '_' . -, ,_ , ''f", .fl\'l\, :..........",.1.11"'0.'-. - . '_' "". '..<, ; . 1fi . "\ ''''''':.-:' _,' .,;',
3155 Library Lease Books Program - Provides funds to address improvements to the
book collection and business oriented materials at the Miami-Dade Northeast
Library branch.
3410 Janitorial Services - Costs for Government Center.
4101 Communication Services - Costs associated with telephone service, internet
access, web pages, and other communication type services for Government Center
and Police Department.
4301 Utilities- Costs associated with electricity, water, sewer and refuse service for the
Government Center.
4501 Insurance - Liability and property insurance coverage for all City owned or leased
facilities and equipment and all employees and officers.
4620 B .& M Government Center - Costs of maintaining service contracts for mechanical
systems within the Government Center.
4650 B .& M Office Equipment - Costs of maintaining service contracts on all office
equipment located at the Government Center.
Final Budget 2002103
Page 64
CAPITAL
OUTLAY
CITY OF AVENTURA
CAPITAL BUDGET
2002/03
PROJECT APPROPRIATION
001-80XX
6410
6401
6410
6401
6410
6401
6401
6407
6450
6401
6410
6450
City ManaqAr's Office ~5- 512
Computer Equipment
Equipment
~~~,f~!(i#,t~~.$.'/$H/>4;Q$O$>'.f>
....,--,-....... ......,..,.-.......,.
$~~otc#~l> ..H//H.>/......il i"'~~,1~i$
City Commission - 01-511
Equipment
$
H...................................$//
.-.............................
.-...-,....--.'-'...,...'...-.
.....--.-. ". --_.'.
. . . .. .....
$@~t9li<1/
Finance SUDDort SaN -10-513
Computer Equipment
Equipment
Ci~ Clerk - 08-519
Computer Equipment $
~~~'f~I....... ......../.....................J
Public Safety -20- 521
Computer Equipment $
Radio Purchase & Replace.
Vehicles
.,...,........,..:..,.,..:............:,:,:,:,:::;::'::;':"'::::".
$~M~~i)....... ...............H/H.)$
Community DeveloDment _ 40-524
Computer Equipment
Equipment
Vehicles
':':':':-:;:-::":-:-: ':-:-:<':':':':':-:"-:-";':':':-:':-:-:'.:.>'
$~~~t9iW .//../1
Final Budget 2002103
.,,::::..:
$
()
::,:,..
$
.K
$
..--.-. ....
""'-" .
...~.... ......
>>",::::::::,'::::'
.................
$
....$..
....-'-'-',...-,..
. .,--,--.,....-.
.. ....-...-..,-.
'-' -..."".
..... ....
,.:.,.,':':.,.:....:.,.:.
......-.-,-..
:':'::':::..
$
3,790 $
$
4,000
'-'-:--'-"'-'
:.,.:..-:..-:....
$
35,197 $
21,585 $
3,829
',-.>'.-,'.'--.'-:.'.:.
)H.)$,~~4
188,000 $
2,000
.-.:.,.--:.'-:-','.:.'
L$Hj~,pp~
104,000 $
2,000
.-.....".
.-.'-.....,-..-.
liLWippp
104,000
2,000
.hW.*Qf
$
3,790
..,.....-.....
..... . .....
..............*:i1M
$
$....
$
HV
$
lH
3,000
/),QQQ
.........
$
/$
'....".,.
"',"---,"-'
, . . . . - .',' - . . '. ..... - .
............-...-...-..
::::::::::,:,,::~::;:::.
.......".,.
:::::,:::-:;:..
113,231 $
7,770
113,134
.....",...
'.-.:.',-.,.-.:.'.,.'-'-:.'.
.........~.~~~..
107,709 $
68,415
183,538 $
175,000
283,122
..".,..,.
L~1,~Q
159,000 $
100,000
411,781
...,-..,.-:-.,.-'.....
$H~~,tllj
159,000
100,000
411,781
..-,-,..,.,....
"',-',-'-",-"
$....L~.r()it~t
.....'-',..:.',..'..,..
.$LmH~~ ...$.
$
5,409
460
22,795
"",'-,'-'-'"
..-.-.,....,.....-.......
H~~i~~
$ 1 3,757 $ 16,900 $ 17,050 $ 17,050
355 1 ,500 1 ,500
14,620 18,000
',"'-","'" ...."..... ',"-,-',--"-'-'-" ','.',-.'.-.-.','-'.--'.'
',"'- .-.. ...-......, .....,......'.-.
$ ......2$Jlili $ ....,..--.-,. $.... Jt;$SIi
3490 . $ ...tliSlili
:j:>>:.-:.:::., ...........i. .0. <<,:::::.;.),:.....:
....-........ ........... .......-..,.
.........
Page 65
Community Services. 50.539/541/572
6401 Computer Equipment $ 2,482 $ 67,403 $ 4,700 $ 4,700
6410 Equipment
6450 Vehicles 15,409 45,000 45,000
6301 Beautification Projects 624,524 1,612,242 1,952,678 900,000 900,000
6302 Walkways/Sidewalks 22,867 12,352 17,155
6303 Safety Improvements 723,286 224,372 1,890
6304 Bus ShelterslBenches/News stan 223,281 109,999 461,348 30,000 30,000
6305 Road Resurfac;lng 91,405
6307 Lighting Improvements 112,582 353,679
6313 NE 185th Street & NE 28th Ave. 1,169,828 209,982
6314 NE 190th Street 147,016
6315 NE 207th Street 827
6316 Country Club Drive Improvements 1,400,000
6317 NE 188th Street Lighting Improve. 150,000
6102 Park Property Purchase
6205 Millennium PklCommunity Center 1,500,000
6203 Waterways Park Improvements 26,623 218,053
6310 Aventura Founders Park 93,079 2,179 5,000 7,000 7,000
,.:.,-:-:-:.:.:.:.:.:.:...................,......................,..,..'...'.'._.,.,-.:-'......:,. .,.. -,.-,.., ,-" '-, -, """', - ...,. .:-....:<--:..:..::.:-,.
;$4~hti\l~I.:...~... H~;~\l!i,*Wf:t,~#~#**.~~;~i1i,""t~,..!Iii~,t~p( .U~~!l!1@
6201
6195
6208
6999
Non.DeDartmental .90.590
Government Center
Mutchnik Property Purchase
BUilding\Equipment
Capital Reserve
$
$ 2,920,773
$ 633,141
$
$
.:.:,'.:.:.:,:.:-:-:-:................'...........:.,.:.:-:-:,:.'.
~4Mli#IUUHHU..nnU~Hn
:-;.:.:.:.:.
:::::::::::;.
......'....-..,..,..'...
$~~~~;~W$
6,921,656
.:-:.:....:.......:,:.:,:
~i~~~;~~
250,000
9,719,426
... -. ....
,.,....'...:-....,....,.....
$~;~M~~H
250,000
9,719,426
.,.:.:.:..'....:,..;..'...'.
.~.M~Mm
f~~i..... .........H.$~,#~,~il~~q~;~~.~H~,~~,$~$H~i~~:~~1$~~,t~1,4~r
Final Budget 2002103
Page 66
~~~~~~
ANANCESUPPORTSERWCES
.64Q.1 Computer Equipment - This project consists of expanding and upgrading the City's
general computer system, which is used by all City Departments. This project also consists
of upgrading computer equipment in the Finance Support Services Department in the
amount of $4,000.
~ Equipment - This project consists of purchasing office furniture for additions to existing
furniture and equipment in the Finance Support Services Department.
PUBLIC SAFETY
.64Q.1 Computer Equipment - This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department. The primary system
consisting of CAD dispatch, records management and mobile laptop computer capabilities
was acquired in the 1996/97 fiscal year but will require expansion during the year plan to
accommodate growth and required upgrades.
10 Desktop Computers $ 25,500
20 Mobile Laptops 109,000
Upgrades 25,000
.6A.Ql Radio Equipment - This project consists of purchasing 10 handheld radios, and
upgrades to the 800 MHz system to accommodate the communication needs of the Police
Department.
M.5Q Vehicles - This project consists of purchasing police vehicles to accommodate the
vehicle replacement program in the Police Department.
Replace 15 Patrol Vehicles, Crime Scene Van and 4-wheel Drive Vehicle.
COMMUNITY DEVELOPMENT
.64Q1 Computer Equipment - This project consists of upgrading, replacing computer
equipment and the implementation of field computers for code compliance and building
inspections
M.5Q Equipment - This project consists of purchasing 3 file cabinets.
Final Budget 2002103
Page 67
COMMUNITY SERVICES
.64.Q1 Computer Equipmnet - This project consists of upgrading and replacing computer
equipment.
M5Q Vehicles - This project consists of the replacemnt of equipment as follows: Pickup
Truck and Utility Truck.
li3Q1 Beautification Projects - This program consists of funding projects included in the
Citywide Beautification/Landscape Master Plan as follows:
Country Cub Drive $900,000
.63Q4 .Bus Shelter/Benches/Newstands - This project provides for the additional 6
newspaper stands,
fi3.1Q Aventura Founders EarK - This project consists of purchasing Scoreboard and Player
Bbenches .
Final Budget 2002103
Page 68
POLICE
EDUCATION
FUND
CITY OF AVENTURA
~.. .... c.. .,...~.~...;.c.l1.~
.. . - .,' '. .. .,," . --,...,.'. . .--_ '" ,A. .,' . _ -,iii'-" '"",""" ,""-,., "" ','. --."'- -: " "'_ ... "'- _ '--,;~ , .-' .'
CATEGORY SUMMARY
2002/03
This Fund is used to account for revenues and expenditures associated with the two dollars
($2.00) the City receives from each paid traffic citation, which, by State Statute, must be
used to further the education of the City's Police Officers.
REVENUE PROJECTIONS
310000/31999! locally levied Taxes 0 0 0 0 0
320000/32999! Licenses & Permits 0 0 0 0 0
330000/33999! Intergovernmental Rev. 0 0 0 0 0
340000/34999! Charges for Services 0 0 0 0 0
350000/35999! Fines & Forfeitures 5,167 4,805 4,000 4,300 4,300
360000/36999! Misc. Revenues 572 592 150 90 90
380000138999! Transfer from Funds 0 0 0 0 0
399900/39999! Fund Balance 9,760 15,498 20,000 0 0
tP'1',;.WAy~Q;.~W~UTT>... ............><r........
......... ........... .........
;::,~;~~~~: :$: </)~j~~~ ;::$::; n:::~~H5P:
........... ..........
..........-,-.-.-..... ..,.......,..-,..-...
:'i$n:::: ::):n:~~~~~:: l:=::=:: ::::::)ta~n
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expenses 0 15,150 24,150 4,390 4,390
"1"PT)I;Wp~tfflAfl~q,,*~~~~~ ...... .. ... .......... ... .... ..~.. ...
.,..."....
.........
',"'-"""
.........
'::,:,:::::::::::::::::::::,:; :-:.;.:-:.,.:.;.:.:-:.:,:.; ':':-:':-:-:':-:':-:-:-:-:-:-:':'. .:.,-;.:.;.:.;.:-:.:-:-:.'
>$U1M~Cl))4,iW)q#~(%*#*
6000/6999
Capital Outlay
o
o
o
o
tlil'1',;.W~*~~~~I'1'~~~$... .............../i/l......
....,':,::,.;::.
..'..,....-,....-...._,. .......,-.....-...-........
$ HHii.iso $)~#:iso$
..,.,..,....,. .--.,.,....
.....,-........,......'... ._'......,...,-.-.'......,
:?(:H:)t~9P~H :$':: :;:;:>\4j$9Q:~
Final Budget 2002103
Page 69
2002103
REVENUE PROJECTIONS
3511000
3611000
3999000
Fines
Interest Earnings
Carryover
$
5,167 $
572
9,760
4,805 $
592
15,498
4,000 $
150
20,000
4,300 $
90
o
4,300
90
o
jP.tAW~iO,ii~~~~$:.t.~$:~~~s>.~jii~$~:~~~ Ysn;:U~~~~.s).~l~~~
EXPENDITURES 2001
5450
Public Safety ~ 521
Training
$
$
15,150 $
24,150 $
4,390 $
4,390
TOTAL EXPENDITURES
hY; U)sU;H$,i~$~":i~~$..",~~~$)U,,,~ii~
351395
Ein.e Assessed fQr 1.Q.cal Police Education - Two dollars ($2.00) is received from
each paid traffic citation issued within the corporate limits of the City, which, by
law, must be used to further the education of the City's Police Officers.
Final Budget 2002103
Page 70
STREET
MAINTENANCE
FUND
.
CITY OF AVENTURA
~~.~~~~~"D
CATEGORY SUMMARY
2002103
This fund was established to account for restricted revenues and expenditures which by
State Statute are designated for street maintenance and construction costs. All
expenditures will be accounted for in the General Fund by designating specific expenditure
accounts in the Community Services Department and the Capital Improvement Program.
REVENUE PROJECTIONS
310000/319991 Locally Levied Taxes 0 0 0 0 0
320000/3299!ll Licenses & Permits 0 0 0 0 0
330000/339991 Intergovernmental Rev. 499,288 517,654 532,000 546,000 546,000
340000/3499!ll Charges for Services 0 0 0 0 0
350000/359991 Fines & Forfeitures 0 0 0 0 0
360000/369991 Misc. Revenues 9,778 15,689 7,500 7,500 7,500
380000/3899!ll Transfer from Funds 0 0 0 0 0
399900/399991 Fund Balance 133,314 239,881 190,000 20,000 20,000
TPTt.WAV~~W~ )Hf~i,~il~$17'$~~~$ ....~~l$~~..$/H~1$<~~~ l~ii~1iQ
EXPENDITURES
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
~~0/~~~~8~~~r<:>~~~~ti~~~~~. .
Tl;lt...4~~l!Mtl~~@!liilil~$../H..rH. .........
o
o
o
o
o
H/s
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
......$......
o
o
o
o
o
::::::::::.,::
......$......
""'.""
-""",-'"
$.
..........
.-....-.:...
..........
.._,.-,..
.........
.:<.:.:.:.,..,.:.'.
6000/6999 Capital Outlay 0 0 0 0 0
9000/9999 Transfers 372,000 553,000 729,500 573,500 573,500
+p+t.U~X~~~~I'T'~/ .//...$ H~ii~~<<$.$~;l,9qq$~~,$@$$i~Mr/~t~,~~
Final Budget 2002/03
Page 71
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
Interaovernmental Revenues
3351200
3353001
3353010
State Revenue Sharing
Local Option Cap. Impr. Gas Tax
Local Option Gas Tax
.t~~I.: UnU:H.;j
$
116,114 $
113,971
269,203
.,.........
. . . . : . . , . . . , . . . . . . . . ' . . - . . .
::/\'li~.1!AA
113,147 $
119,998
115,000 $
127,000
115,000 $
130,000
115,000
130,000
l>
284,509
.....,....
~~!,~## :.
290,000
"','."".'-"
.. .... ...
n**w
301,000
....'.-,-....,.......,.,..
$#~*p*
301,000
$##,QAA
Mise Rev8nues
3611000
Interest Earnings S
t#;U....$
9,778
.-.......".-.
......,-.......
...............11..1..78....
...... .. ..
::::::,::;:::::..<<::,:':
...............
............ ..
$ 15,689 $
......,....,.......:....
.1*~~~$
7,500
............1...5...0..0..
"'-". .
.... .
;:::::::::,.:..-:....::
$ 7,500
"-:.:.:.:.:.:.:.:.:-:-:.:.;-:
$.7!~~~
$ 7,500
:.:.:.:-;.:::,:-:.;.:-:.:.
$n:1,~ilA:
Non .Revenue
3999000
Carryo.~~~ '._,'.'. '._.'.' ._.'.'.' ,_.'. '._.' ._._.'.'.'. $
f~i:.n.::..$
133,314
........."...
.:1*~.*j~
$ 239,881
..,..............'..,
$ :H:*~M~j
$
<$.
190,000
....._-,-,.
......._.......,..-....
....1."'0. .0.0.0...
:~~~~:::~ :.~.:.;.:. ~~~
$ 20,000
.._,-...,."....
$.U#~,~W
$ 20,000
:':':':-":':""::,;-:,.'
$)~,qll!Jn
';';"':"""';';';';"':.:""':"';';';'::;':::':-:::;:':':::':':'::':::,:':;:':;:':;:;:::.:.:.: ........... ........ ..... .. ... ........
tqt~AII*i~MiJi n)n.<J...~~~* ~ . . .n~@:$..f~~,AAP$~f~~p.~ $.~7~i~.o!i
5819101
t~~~~~~tq~~~~i.i~p$~ri,ddd. .~..~~~;~dd$~~;~dd.$:~#~~dd$ U~#~:~o!i
Final Budget 2002/03
Page 72
__~_~~K."~~.."lill.ltl__
3351200 S1a1e Revenue Proceeds - Revenue received in this category represents a
portion of the total State Revenue Sharing Funds. Their source is the motor fuel
tax and is restricted to road construction and maintenance. Based on information
from the State, it is anticipated that $115,000 will be received in the upcoming
fiscal year.
3353001/ i.Q.QaI Option .Gas lax - The County has adopted two phases of the local option
010 gas tax. The first phase is six cents per gallon on fuel and is collected by the
State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to center line mileage in each
city. These funds must be used for transportation related expenditures. The
second phase must be used for transportation expenditures needed to meet the
requirements of the capital improvements elements of an adopted
comprehensive plan.
..
OJ.. .' " .. _.,:' '.. ~ .., , ".... .. -, _,,':: . .. ; i,.i", ",' .." _" ", .." ..
9101 Transfer 10 General Eu.ru:l - After the budget is reviewed, specific expenditure
accounts in the Community Services Department and the Capital Improvement
Program will be designated as funded from this fund. Although we will account
for these expenditures within the General Fund, transfers will be made once per
month from the Street Construction and Maintenance Fund to the General Fund
to reimburse the General Fund for actual expenditures made from these
designated expenditure accounts.
Final Budget 2002/03
Page 73
POLICE CAPITAL
OUTLAY IMPACT
FEE FUND
CITY OF AVENTURA
'ii1ll~ilj1f~~Bm!illlf"~IIE__tij.._~41:1,.~~
CATEGORY SUMMARY
2002/03
'Jt. eG
This fund was created to account for impact fees derived from new developments and
restricted by Ordinance for Police capital improvements. This fund provides a funding source
to assist the City in providing police services required by the growth in the City.
REVENUE PROJECTIONS
310000/31999! Locally Levied Taxes $ $ $ $ $
320000/32999! Licenses & Permits 0 0 0 0 0
330000/33999! Intergovernmental Rev. 0 0 0 0 0
340000/34999! Charges for Services 0 0 0 0 0
350000/35999! Fines & Forfeitures 0 0 0 0 0
360000/36999! Misc. Revenues 56,764 169,548 58,000 65,000 65,000
380000/38999! Transfer from Funds 0 0 0 0 0
399900/39999! Fund Balance 170,924 131,221 50,000 40,000 40,000
.<.,.:.,.;.:.:-:::-:.:-;.;.;-,.,.:.;-,.;.:-;-;-;.;.::,,::,:,::,;::::,:::;::::,:;:,:::;:::;:;:::::;:::.;:;:;:,:::::::;::::::::::::::,::::.;.:.,.;.;.;.;.;.'. ..::::::':::':',':':'::::,: ;.;.:.:-:-:.;-:-:.:-:.:-: ................:.:.:.
tptJ>iWA\i!\J4M.W$?>>$.~ij;\l$A; >~iiii~t~~$jilli;~li(i $)1~~:iiW$ >ib5;~ii
EXPENDITURES
1000/2999 Personal Services $ $
3000/3999 Contractual Services 0
4000/4999 Other Charges/Svcs 0
5000/5399 Commodities 0
$
$
$
1.5.....:...0... '"...~.. ..../.5..1;...9.. ... ",...9. ...9..;... .....~....".... ............~'... ...)..tN....h. "'... ..e..... ..~...". 0.... .1". ..p. ;"...e.N....rs..~.l.. s. i...n~.. 7.~e:........ ... ..... . .... .
, :l~ ~~:~,: ~ ~ 10; , ~: HU/)j:!::::/:t::/> .:.,.:;..
o
dC>
D
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
'-'-",'-:',:'.:
in
"":'":""
..........
........$. .......
.. ....
-.:.-.: .-.....,'
:,:;:,-.,.'::,:,,;.
,:::;:,:::;..:
.-.......
....---'-..
... .... .
...$. .......
,:,,:,: ,:,:,:,'",,:
""'''. .
'-'.'-"'-' -'
..,-..:-.'.......
:.:.:.:':-:..-:.:.,
.............
6000/6999 Capital Outlay
9000/9999 Transfers
:.-...:.......'..,._.........,....-.....-,-...-......."'-':-:-:-:.,.:::.;.:.:.:-:,:-:.:-:-:.:-:-:-:-:-
JP:t:AW~*P~@!'@~~......... ..).........HHHJH
$ 162,634
o
........"........
........ ...........
..... ........ ..
...H1~,i13#...l.HH
$ 238,555
o
........ .
. . . . . . . . : . . . . . . . . . . .
H~3iiJ~~~$
$ 108,000
o
..............
.............,.
...........-....
...... ........
.....Illl... .0.110. ..$..
::=::::,.:..i.:,,):._=
$ 95,826
o
.............
.............
Hm;~2~
$ 105,000
o
.<::;:::::::::::::::::,'.:
..........1A5,li(iQ.
..$...
Fina! Budget 2002103
Page 74
CITY OF AVENTURA
2002103
REVENUE PROJECTIONS
361100
3632200
3999000
Mise Revenues
Interest Earnings
Police Impact Fees
$
6,959 $
49,805
3,331
166,217
$
$
58,000
65,000
65,000
1~~IHi~.i~;~ ..~if,~~,~~fi..~,q~. $.~~~qqs.H.~~:~q
Non -RevenuR
Carryover $
j~i......i..........i.......................i.............~....
170,924
"""""
.1tJi!~#
$ 131,221
.............
$Hn#1~~1
$
.$'
$ 40,000
.',......',-,-......,.,..
"',"""","
$)~q~Q~
50,000
~:Q~
,..........................
$
..........
..........
...,..............
40,000
...,..'....,..'...
~q:li,iJq
'j:prAW~\,fAi~~~.H.~!#~J~q~i7~~ i~iAA,q~ ~.H~~~~~~i~~.~~
EXPENDITURES 2001
6407
6401
6450
6410
6999
Public Safe'ty _ 521
Radio Purchase & Replace.
Computer Equipment
Vehicles
Equipment
182,168
4,285
4,726
47,376
*#~~~~~
108,160
54,474
i~,~
$
j.
$
4..
108,000
1Q1@.~
95,826
:':-:';':':'.:':':-.:':':
Hj~"2~
............
95,826
fi..~,~~
..._-....._--.-,....
$. ';b"ti>i~i".
. ..,.........
............
......-....
.:.:.;.:.:.;.:.:.:-:.:
;:;::::;:;:;:/;::::
.~...
$.
Non-DeDartmRntal _ 590
Capital Reserve $
~~~~t~#I{....i...t.
$
)$
$
..$H
$
........$.<
:;;;;:;...;;;;
9,174
......,..'...-...'-.'....
?'.H)i1K
$ 9,174
r...~!~m#
...........:.."
:.:.::;::::::::.;.
....--,.....-....-.,..... .......-.-...-,....... ,............-.'........ .........,.. ........... ......... . ... ........,..................
ji#.M~*~li~R~~H(i~:f#.i $ H~~~,ii~$J...,~,~~~$H~~$@$ H.H*~:ilM
Final Budget 2002103
Page 75
_..~E!.. .......... ...........~~'IiIIIIlI
i,._-..-t;,.,." ..,}@".."1:(;..""...,_",...",...,..,,.."'1'0"" . '-'~"""'-"''i,lilt..'!.t~iU1il;'t ~,'\'
'?r'1!/I."!;'i:W.. ,C._,"'~ 1, " " ,:~, . ~ '-, '_' i ~"_',, -;'j;_, " ""'J,,_' -,-_' " " ',','; '" ,;;iW' ,," ": '" "'~iW" ,;"'.iI:;",'4"" _, ,,', ,
3632000 Police Impact fees - Represents fees collected from new development to pay for
additional police costs and capital equipment caused by the impact of the
development on services and the community.
~~~i.llIl'l".
PUBLIC SAFETY
M1Q Equipment - This project consists of purchasing the following equipment for the Police
Department:
Replace 10 vests
15 Overhead light bars, Sirens & Cages
Canine gog
5 Handguns
5 motorcycle Radar Units
Final Budget 2002/03
Page 76
PARK
DEVELOPMENT
FUND
CITY OF AVENTURA
~~~
CATEGORY SUMMARY
2002103
This fund is used to account for revenues and expenditures specifically earmarked for
capital improvements to the City's park system. The fund will account for impact fees
derived from new developments and restricted by Ordinance for Park capital improvement
projects.
REVENUE PROJECTIONS
310000/319995 Locally Levied Taxes $ $ $ $ $
320000/329995 Licenses & Permits 0 0 0 0 0
330000/339995 Intergovernmental Rev. 0 55,617 0 0 0
340000/349995 Charges for Services 0 0 0 0 0
350000/359995 Fines & Forfeitures 0 0 0 0 0
360000/369995 Mise, Revenues 409,008 668,135 37,500 0 0
380000/389995 Transfer from Funds 0 0 0 0 0
399900/399995 Fund Balance 170,924 131,724 1,315,000 140,000 140,000
.:.:.:.,-,.,.:-,-,.:.:.:-:,:-:.:.:-:.;.;.:-:-:.:.;..:.;-:.:-:.:.:.,.:.:.;.:,'.,.:-:.;.:.;.;.;.:-:.:-:-:.....'.....'..-'..,..,', ':':-:-:':-:':':-:';';'::"::':';"':::-:':-:-:':-:':':"':.-:.:-,-:.:.;.,:,.:.:.;., ..,...,.....
T<<:iti>.i:.)\.Voii:;Q;$W$)//H/H/f /~i9,9#$/i!$5;#t1i/$H~;~~;$iiliHjnnj4ii,1iiiii $> 140.lipqH
EXPENDITURES
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
.....T..54.. ...0......0. .T...~.~ ..'...5.:....9... ",...9.. ..9."'.... ....~...."........ .........O.T.. .......I.tN....h.. .o......e. ........:....v...O... ........ p.. .10.. e.N..... .~..~.;,..,.t. ..i. n...... ....g.. ....... e.~~.:... ..... ..... .. .. .
"'''''0.'''''' ..,.~..."" ............../..$.............. ....$..
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
....-,-.',-,-.
:,:::;:;:-:';.:..
{)
....$
"""",",'
-;":'.,-:,'-:.:"
,:,:,:;:,::":,,,,.
......",..
/$)..........
,".,.:-..".;.:
6000/6999 Capital Outlay
9000/9999 Transfers
-.."-......,.._...,--,..,...,,......,
TPT.AW~~P~~Qlt~~........./
$
$
122,789
o
..........
..-....,.-.-..
H~:78ii
$ 1,352,500 $
o
'.:.- ,",". -.' .'. '-','.'.
$t$~:$lili$
140,000 $
o
. . . . . . , . . : . . . . . . . - . . .
\14D~~IiD$\
140,000
o
.........."
"'-.""'-'
..... ....
dAAil!l!(
o
........_-..........
... ................
......... ..... ...
....-.,..,...........
....\$
.'....'-....
',:,:,:,:::;:;:::,:::
':':;:;:;:;:";';/ ;:::$)::
Final Budget 2002103
Page 77
CITY OF AVENTURA
2002103
REVENUE PROJECTIONS
3377100
3611000
3632700
3999000
Interaovernmental Revenues
Safe Neighbor. Parks Grant
..........,..:......,.,.....,-.....:.',........:.,.,.."",-'
1~t;;1 H.HU............J: ......
$
>$:
55,617
....'.....'.....
.. .... .
.-...........
......5.'. .&.1..1..
..... .
.... " . .
~>:::::-::..!.::,:):
"','--"'"
.......$...............
....... -............
",::,::..,=:,:::::,.;.:
Hi
""'."'"
.... .....
...........,........
....................
.......,...
.;.:.:.;.:.:-,.:....
$.
'::';';::.:...
Mise Revenu9s
Interest Earnings
Recreation Impact Fees
$
19.301 $
389,707
34,586
633,549
37,500
.........'.....'.
Idi~:
:::::::::':;;::::::::;::::;:';" .....,..'.........-...'. .;,;.;.;.:-;.:-:-:.:-:-: ............
ii:$: H)~@~~ $~~:1~t$i~t:~9$
.-...,....
:::::::;':-::;::::
......."
::'::'::::::::'>~
.........
>4>
.'...,.....
.:-:.;..-:-:.;,;
.........
.;.;.;.;....:.;.;.
'...............
.;.:,:.;.;.;-:.;.;.:
..........
..........
..'.'.............
Non -R8venue
Carryover $
. .. :.;-;.;-;.;-:.:-:':-:.:.;,;.;.;.;.;,;.;.:-;.:-;..:....
j~i1iH...n>H.l
170,924
...............
.,....- ...._,..
.... ....1.1. .O..:s. .2.4. ...
...... . ..
",' . " ..
;>>!:;:;:;..,;.;-;.>
$ 131,724
~.i#,*~,i
$ 1,315,000
..:.-,..:.'..,......-...
$Mt#@@
$ 140,000
....,....-,..'_..'........
"""","'-,"
l1~~,~~~
$ 140,000
-..,."....,-,.,
$~#;#~
j~rAW);.vAi~~~ ..............~~!~~#H~#~,+~~,,~~,~q~H~,~~~ $,#!~!lii
EXPENDITURES 5001
6310
6205
6116
6316
6102
6999
Community Services _ 572
Aventura Founders Park
Millennium PklCommunity Center
Community Center Land
Country Club Drive Improve.
Park Property Purchase
.$~~,r~~,.H.~..
$ 78,093 $ 1,352,500 $
$ 5,000
$ 39,696
.'..,..'..,-.'.._..:....,.....,-.;..,..'.'..,-,-.'.',....'..,......
....J1~;t~~t,~~;~9.1.
"""",-"
t/j.
;.;.;.;.;:;.;.
;;:::;;;:::~;
::;;;:;:::;:~;
.......-....'.
Non-OeDartment:ll1 _ 590
Capital Reserve
$ $ $
HUJ
$
/"
140,000
1,i9,~Q~
$
..t
140,000
......'-',.'...
.~#A~
....'.'.....;...-.....-.-.;..,.
.slli\#Q~i>
.....'..,.......,..'..,..
;:::'::::::~:
TOTAL EXPENDITURES
HP
.......:.'.......
.,.:.:...:,:.;-:,;.
..........
.,........
'. .....:....,.....
'.'.','. .......~.
..... .... .
nf~~;t~$~,~*.~~$ ......H~,~~~i~~,~~d
Final Budge12002/03
Page 78
.
3632700 This represents the amount anticipated from park impact fees required from new
residential development in the City.
Final Budget 2002103
Page 79
CHARTER
SCHOOL FUND
CITY OF AVENTURA
~~~-~~~q
CATEGORY SUMMARY
2002103
~""~'''~.'..'~''~.~ . ~'''''I-..
" . "~r',QJ!t' \ :u~JSJt.i i "
. ..12IL .." ,lIilliiL,..,....".,.
This fund was created in fiscal year 2001/02 to account for revenues and expenses
associated with start-up costs for the Charter School for the period of October 1, 2001 to June
30, 2002, A separate Charter School budget has been created to replace this fund beginning
on July 1, 2002.
REVENUE PROJECTIONS
310000/319995 locally levied Taxes $ $ $ $ $
320000/329995 Licenses & Permits 0 0 0 0 0
330000/339995 Intergovernmental Rev. 0 0 0 0 0
340000/349995 Charges for Services 0 0 0 0 0
3500001359995 Fines & Forfeitures 0 0 0 0 0
360000/369995 Mise, Revenues 0 0 0 0 0
380000/3899'* Transfer from Funds 0 0 110,000 0 0
399900/3999,* Fund Balance 0 0 0 0 0
,...,.-.,...--,...,-.'.-.-.'..:..,'...........,.:,:.:.. ::::':::;::::::::;:,,':;:::::::::::::;':::<::::::
tptAWA\iN4~~W$)......... ..........................><$....... .........."<$......
.........
..;..;.........-,
..--<>,..
.:.;.;.;.:-:.:..:
....--...
............
..........
~~\$) :::>:~~~;pij :~:$::
....._,_.
..........
...........
...-.-....
...........
...........
...........
,.,.....,....
....,.....,..,.....
..........
..,-.-......,..'..
$)
.........
..,'......,.-.,.....
.........,.
:"':-:':':':';':'.'
.......,...
. ':';.~.,:::.
EXPENDITURES
1000/2999 Personal Services $
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
.~O/~~~~.......~~~.~.~.PR~r~~i~~~~g~............... ... .
rPTAt,.~rl;JlArl~!:ll;)<1:>~~l>~... .........../.../li..
$
o
o
o
o
o
o
o
$ $ $
110,000 0 0
0 0 0
0 0 0
0 0 0
,',-,.,..
"-",","'-'-"
':"':':-:':':""..
....... .
...$.....
',"-----'
.........
.---.....
...........
.... ".. ..
..... ...
..-......
.........'.........
.........
...-.....-.,.-'..,'..,'..
$11\l;qil~$
.........
.........
:-:.c.:.,-:...:.:
.$.....
';':':':':-;':'-'.-:'.-.
.".........
.-...."....
,:::::>:::;,:;:~::::'
6000/6999 Capital Outlay
9000/9999 Transfers
..,..-.-.'.......-.,......,....'...,...........'..,....-,'." '-"-'--'---",'-,"'"
:tg:tM*~P$NPh'vi!.i:s).... .......n........................S/...
$
$
$
$
$
.:<:::::':~
o
<.$)
....."....
. ........
..........
......'...-.......
.......".
.........
:::::::::::::::,;.:'
o
.:.:.:.:-:-:.;.;':-:-:.:-:-:.:-:-:.
4/1ii@ll$
"........
........ .
.........
..........
....,..-..
........ .
."......
"',""-"
':':',':':':"~'>
......-..
$>
.,......,.,.
.....-...-....,._....
.............
'-',""'" .
...,..-,....._....
-:"":"'::":':::">'
Final Budget 2002/03
Page 80
CITY OF AVENTURA
2002103
REVENUE PROJECTIONS
Tranfers
3811001
Transfer from General Fund
-:.:-:-:.:.:.:.:-: .... ..
~::<::<:::~ :::<:$>:
.........
...,.............
:':'::::':':::O'!"
$
uns
110,000
$
5U
..,.......
......'......,...
.........
':':':".:':.:''':
.........
$
..........
..... ..-.
...$........
:<::i.:>::;::
...........
... .......
::::::,::;:;:::,,:::::
:';':::::.,:,:..,:::::
........,..
:::::::::::::::::::::::':':;::::::;'::::::::;::::::::-:.:::::':-.....:...
TP~. .........U.'n.n$....
.............
)1~A~
j~T*WAY)i.i~~~........$.
..............'..
.,........
....,............
........,.
::;:::::::::::::~
.........
..-.......'......
...........
::<:::.::;::;
=;:;::::::;:..:
-;'C';':';';';';';,',::',;,,_;,;_;,;_;
)$j1~;p~~:f
.;.;-:.;.:.:.,..:
Us.
;.;.c.;.;.;"";,;,:,;",,
...-....-..,.
........-........,......
:-:.:-:.;.:-:-:.:.,.:.,.:
.;.,.:.:.;-:.:.:...:.:.:.
.........'.......
EXPENDITURES 6001
3147
3148
Charter School 6DDx
School Advisory
PlanninglMgmt Services
..'.-,.-:...'.:.....-..................-,..'..,....'.....-......
~~~~T~i ....................~J
..$).
10,000 $
100,000
":"-:':-"'''':''':':'.
)HJ~~;~~$>>
$
.$
:-:.:-:.:..
. . . . . , . . '. . ' . . . . . . . . .
>H()
.........,..'.......'.'
.. ........
......................
...,........
.,,:...:.:.;.:..:.,.,
..........
f~r~~~~pi1'~m ),
.:,......,.;.....,
................'.
......".,.
:,:,:;:,:,'::;:.,:,
......._,.
HAC
""'--..
.'....,.,...........
.........,.
:':';':-:':':::.:'.'
:":'::::::::.::.0:::
..........
........ .
...',.,..'.-.'..................,
..........................,.......
$>ljM~~$>
:-:':"':':';':
.ik
.,.:.:.:.:.;.;.,.,.:.,,:.
.....,............'......
.............
. . . . . . . . . . - : ' . . . . . . . . . , . .
:":":::::;:,:,:!,:,:,:';
Final Budget 2002103
Page 81
DEBT SERVICE
FUNDS
CITY OF AVENTURA
~~~~
CATEGORY SUMMARY
2002103
revenues
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Permits $ $ $ $ $
330000/339999 Intergovernmental Rev, $ $ $ $ $
340000/349999 Charges for Services $ $ $ $ $
350000/359999 Fines & Forfeitures $ $ $ $ $
360000/369999 Misc. Revenues $ $ 29,371 $ 71,970 $ 24,958 $ 24,958
380000/389999 Transfer from Funds $ 1,358,445 $ 2,349,595 $ 2,200,339 $ 1,394,570 $ 1,394,570
399900/399999 Fund Balance $ 380,586 $ 355,812 $ $ 850,941 $ 850,941
+P+)i;4~~AII..I'<~4~)L)))LL$i.i~~,~~1$~1!iii<m$ L:!it;!~Q~ $ L:!Ji~,~~~$:!Ji~A~~L
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expense! 0 0 0 0 0
6000/6999
7000/7999
9000/9999
Capital Outlay
Debt Service
Transfers
o
1,353,219
o
o
1,868,330
o
o
2,272,309
o
o
2,270,469
o
o
2,270,469
o
+p+)i;4~xH~i.lR~~L)$ j.~~~,:!.~$i"~~i~~~t );!it:!,ilQ~$):!Ji~<~~f$ ):i':!i~,~~~
Final Budget 2002103
Page 82
CITY OF AVENTURA
1it~._t~_.'~l_I'_"~~~~
CATEGORY SUMMARY
2002/03
~ ..1I}1'.'
'.., ..;-..,.....{j,"'", -,-. i~ ,~,
This fund was established to account for debt service payment expenditures associated with
the long term financing for the purchase of properties utilized for public parks, and the
permanent Government Center and the construction of the Govemment Center.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Penn its 0 0 0 0 0
330000/339999 Intergovernmental Rev. 0 0 0 0 0
340000/349999 Charges for Services 0 0 0 0 0
350000/359999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 0 7,444 0 0 0
380000/389999 Transfer from Funds 1,358,445 1,361,695 1,358,025 999,570 999,570
399900/399999 Fund Balance 380,586 355,812 0 366,615 366,615
,.:.:::.:::-:-:::-:.:-:.;.,.:-,-;.:-:.:,:.:.:.:-:.:-:.;.:.,.:-::,:::,::7::,;,:::::::,<
tl1>t.,il;~AvMA$~s/"''''...........
............................ .......... .............._, ,............
)$ )~;7:l1l:ii#$ HVi~,f,$~r$ H;~~.)iiiS $H~)~H.~$ Hl.~~;+Ii~
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expensllli 0 0 0 0 0
6000/6999
7000/7999
9000/9999
Capital Outlay
Debt Service
Transfers
o
1,353,219
o
o
1,358,337
o
o
1,358,025
o
o
1,366,185
o
o
1,366,185
o
,,:,:::,:::-:-:,:-;-:.:-:::-:.;.:-:.:::::-:::::-:-::::;:..:;:':::::':::":":'::':::':::::':;:'::::'-:" ';':-;':-:-':"'.:,:-:-: .;.:-:.:.:::::.,:,.:.;<. .:.:.":-:';-:-:-:' .:.:.:.;-:.:.:-;.:.;.:.:. .":-:':-:':':':':':-'-:
tQt.,il;~$*p$"!tl!J~~$)>$ H1;~$:*,f$jJ~~;~ilf$ j;il~;OZ$ H$ /).~$,j85 H$).~~,1~~H
Final Budge12002/03
Page 83
CITY OF AVENTURA
2001/02
REVENUE PROJECTIONS
3141000
3142200
3143000
3144000
3611000
3811001
3842000
3999000
Utility Tax- Electric $
Utility Tax-Telecommunications
Utility Tax-Water
Utility Tax-Gas
Interest Earnings
Transfer from General Fund
Bond Proceeds
Carryover
$
$
$
$
7,444
1,358,445
1,361,695
1,358,025
999,570
999,570
380,586
H.!~.p~~$
355,812
,....-.........
@~~~~
366,615
...............
:1,~d.~
..............
366,615
,",".'-'.:.'.:.:.-.-,-,-.
~ H~,*M:i~~
."....................,
1:'iiWU..:......:........$
.............
.,....,..........
$ j;~AA,~~~
EXPENDITURES 9001
Non-DAoartmental - 590
7130 Principal $ 355,000 $ 370,000 $ 380,000 $ 395,000 $ 395,000
7230 Interest 982,410 970,255 956,940 950,100 950,100
7330 Other Debt Service Costs 15,809 18,082 21,085 21,085 21,085
"',""'" d~~l#r ',"',-""" ......,-.'..,-,..'.....'.... ,.....,-.....
i nj;~53;~( $/ $ j;~~;ilij $ ..........,.... $ HX~~,1~~
TOTAL EXPENDITURES )A;~$~;1.~
Final Budget 2002103
Page 84
..
'~'l!!F' ,,:-'. "'~ '\* .', :Pt" -."'--':, . 'l. ' ,- :___ ~" > Oi .---.' "___'~~'}_"" ','\:' ",' _'_,'_"i~-"~ ,', '." m,. .v'-"._~'''1'l'<,l,;:.~~~.*,'i'-> '
3811001 Transfer Erom General E.und - Amount transferred from the General Fund to fund
debt service costs.
~~IIiiU:~
7130 Principal - Principal payment due 4/1/2003 on the Florida Municipal Loan Council
Loan which financed the construction of the Government Center as well as refund
the line of credit which paid the costs of acquiring the Park site and Government
Center site.
7230 Interest - Interest payments due on the loan which will be payable on 4/1/2003
and 10/1/2003.
7240 Q1her Q.e.b1 Service .G.o.s1s - Fees payable to the Florida Municipal Loan Council
for acting as the paying agent and arbitrage calculation costs.
Final Budgel2002l03
Page 85
CITY OF AVENTURA
~-'JEm~~~
CATEGORY SUMMARY
2002/03
This fund was established to account for debt service payment expenditures associated with
the 2000 Loan which was used for the Community Recreation Center and the acquisition
and construction of Waterways Park.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Rev. 0 0 0 0 0
340000/349999 Charges for Services 0 0 0 0 0
350000/359999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 0 21,927 71,970 24,958 24,958
380000/389999 Transfer from Funds 0 987,900 437,314 0 0
399900/399999 Fund Balance 0 0 0 484,326 484,326
"i"P"i"~hAv4i4~$W......."..... ...YY"?"l)
;':':';':-:'w'
....,..,.'...,................-:. ....:..,.,.,...,.... ..,.:.:.....,.:.,.:.,.. ......:......-'...,.
4ibb9,il.#d" )~b9j8,j.$51ii1:2ll,.j$>5QS:*
EXPENDITURES
1000/2999 Personal Services 0 0 0 0 0
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expenses 0 0 0 0 0
6000/6999 Capital Outlay
7000/7999 Debt Service
9000/9999 Transfers
."I"PT*h~~~~~~I+~Il.I;$..?..... ...............................J...
o
o
o
>$
o
509,993
o
..................
....,.........., ..
)5Qs:ii$3$..
.---,.".
o
509,284
o
o
509,284
o
.........
.........
jliil!2ll,.j
o
509,284
o
....::,:,:.
.:.:.,.:.:.;.:.:.,.,.:
))iOii,2ii~" k
.-:.:-:.:.:.:-:.:.,.,.:
$> ?m.~4
Final Budgel2002l03
Page 86
CITY OF AVENTURA
2002103
REVENUE PROJECTIONS
3611000
3811001
3842000
3999000
Interest Earnings
Transfer from General Fund
Bond Proceeds
Carryover
t~~,...i:...:..............................~.
$
$
21,927 $
487,900
500,000
71,970 $
437,314
24,958 $
24,958
:: ~::;::; :::;::; i+!:::
484,326 484,326
j1:q~,~i: .~.~q~4~$.#~,#~ $~,*,#
EXPENDITURES 9001
7130
7230
Non-DeDarl:mental _ 590
Principal
Interest
$
220,000 $
289,993
.........-.-.'.:.'..,..'..
H~i!ijl~:
190,000 $
319,284
$~i!~;~~
190,000 $
319,284
,.,.,.:.,,:.,.,::-:.;.:.
....~~;2~.$
190,000
319,284
....._-.......
/~~;@r
TOTAL EXPENDITURES
"':.;.:.;::
:.:.:.;.;.:.",
/$:
4....
if
3811001 Transfer Emm General Eund - Amount transferred from the General Fund to fund
debt service costs.
7130
7230
Principal - Principal payment due 10/1/2003 on Bank Qualified Loan which
financed the Community Recreation Center and the acquisition and construction
of Waterways Park.
Interest - Interest payments due on the loan which will be payable on 4/1/2003
and 10/1/2003.
Final Budget 2002103
Page 87
CITY OF AVENTURA
1i~~~~~di!!fiJ~'IJlf_~~i!.'t.R1[~'l!a.~'\~
CATEGORY SUMMARY
2002/03
This fund was established to account for debt service payment expenditures associated with
the 2002 Loan which was used to acquire property for the Charter School and partially fund
the Community Receartion Center.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $
320000/329999 Licenses & Permits 0
330000/339999 Intergovernmental Rev. 0
340000/349999 Charges for Services 0
350000/359999 Fines & Forfeitures 0
360000/369999 Misc. Revenues 0
380000/389999 Transfer from Funds 0
399900/399999 Fund Balance 0
"i"q"i"1'.4.1\iitAil,.i\~W~......... ..................}.....................J......... ......., ..$...
EXPENDITURES
$
o
o
o
o
o
o
o
o
o
o
o
o
405,000
o
,-.."...
....,....--..-.
H~ii~ii9a
$
k
o
o
o
o
o
395,000
o
Y~~~;9llli $
$
o
o
o
o
o
395,000
o
H.~~5;llilll
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
5~~0/~~~~.........<:>t.~~r.<:>~r~~i~~.~~.~.~.~.~~..... ..... .
mprMM$lAml'!l~$Ci"~~~~~...H/...}}.lY .........,
o
o
o
o
o
)$
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
... " ...
.Y,/.
..-----."
.....$.....
.. .... ..
. .. .. .
.........
""-".:.",'-'"
........,,.-:':>
6000/6999 Capital Outlay 0
7000n999 Debt Service 0
9000/9999 Transfers 0
:::::-:,:,,:,:::;.,.:-,-;.:-:.:-:.:.:-::>:.;.:-:.,:,.:.:,' ,::::,:;,=::::::::;::,::;::,::,,:::-:::,::,;,.
Tc;it...W~;@~~pltM~$H/ .....................//...$.... ........., ..i$)... ..........,.
...._-...
).//
,',--'-',.'..
Hk.
:""':':':'-'"
o
395,000
o
/39~,Q@$)
o
395,000
o
~95:11illl
Final Budget 2002103
Page 88
o 0
o 405,000
o
.$'4Q~.~OIl$/
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000
3811001
3842000
3999000
Interest Earnings
Transfer from General Fund
Bond Proceeds
Carryover
:r~rH:~'$..4~P~~P~P.~~~'PAA *,..~iAAQ
405,000
395,000
395,000
EXPENDITURES 9001
7130
7230
Non-OApartmental _ 590
Principal
Interest
102,500 $ 110,000 $
302,500 285,000
Hh'?$ ............... )d:;.lilil,~~IiJ?~~~;~ilii$
110,000
285,000
...,.......
)$~,@
TOTAL EXPENDITURES
3811001 Transfer.Emrn General .Eu.nd. - Amount transferred from the General Fund to
fund debt service costs.
7130 Principal - Estimated principal payment due 7/1/2003 on Bank Qualified Loan
which financed the the acquisition of the charter school site ($4,600,000) and the
balance of Coummunity/Recreation Center ($900,000).
7230 Interest - Interest payments due on the loan which will be payable on 1/1/2003
and 7/1/2003.
Final Budget 2002103
Page 89
CAPITAL
CONSTRUCTION
FUNDS
CITY OF AVENTURA
~-'".-""""~l!1lIl.'1\WI"""=',.~'-~. ."i~'m!ii~1llUv'I...c.'!"R'~'Iifi"___~J_
'"' . _".s,;."J;l~-srt':i.li~_->:_ 1fil!~m.g;fr~~,"':<Jit;""..,,,,,..,>/-,n- " '" !'14"" - ::.' "'" "" :'- -"'.' : ;.: C.,i !.," .. ,'''-jt,. it'-" ,," ,.-,_:~'...,-Jti:'~~",.-",___i%"'~10"![ '"""
,. - '''~;n; ~,.,:;;,.. ,,,,,..0.. "";-~~' .'_.. ./' ::. .. _._'0_.... "....0'."""._<" ",.. ""..3:.0.,,," ,~_"'_"""'~_._ '.').' . '. ,.. ,__~' _' .. '''''':~"
CATEGORY SUMMARY
2002/03
.J."
These funds were established to account for bond and loan proceeds and expenditures
associated with various projects which were financed through long term borrowing.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes $ $
320000/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
340000/349999 Charges for Services
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues 487,890
380000/389999 Transfer/Debt Proceeds
399900/399999 Fund Balance
ri:)'J'~WA\(..w~t;lW~."". i.... ... .... .... .......... ... ......$4117,$$~$
$
479,661
6,020,500
3,682,345
..,...,.........
iQ,1~~,~Q~
75,000
6,000,000
6,000,000
'::::"-:,'",:,:.:.:,:.
$1.:i;~7~.iW~
!.v.
..'...............-.-. .....,..-...
::::::::j5~Qo~H $::;::;:: ::<~510bQ::
EXPENDITURES
$
$
15,000 15,000
1000/2999 Personal Services $
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
~~o/~~~~... .... ... .?t~~~.?~~~~~i~.~.. ~~e~.~~.~. .
TPTM!;l~~T'iII$$<!!'~iII~i:$.... ..............$... ..............
$
$
o
o
o
o
.$.
o
o
o
o
o
o
o
o
/$/
.'.',_._.......
.0 ....
../$
:.;.:';.,..
6000/6999
7000/7999
9000/9999
Capital Outlay
Debt Service
Transfers
11,575,000 $
500,000
o
$
8,361,115 $
o
o
3,924,800 $
o
o
$
$
o
o
o
o
o
o
o
o
.'--:--:--'..
::-:,;':.:.:.:...
.........
.-.'.-.'----'-'-',.
..........
.."........
. ....-.-"
..........
.".-,....".
:-,:::::::::,::+"..,
.....$...
15,000 $
o
o
15,000
o
o
r~h~W~~~~~q!fY#.~~)))H)$~;~i,H~ lHi9i4:!lQOL $ Ai,~r~,AAQi)j~,~@s..i~;qQQ
Final Budget 2002103
Page 90
CITY OF AVENTURA
~~~
CATEGORY SUMMARY
2002/03
.m', (,'
This fund was established to account for bond proceeds and expenditures associated with
the Revenue Bond Issue to construct the Government Center.
REVENUE PROJECTIONS
310000/319991 Locally Levied Taxes
320000/329991 Licenses & Permits
330000/339991 Intergovernmental Rev,
340000/349991 Charges for Services
350000/359991 Fines & Forfeitures
360000/369991 Misc. Revenues
380000/389991 Transfer/Debt Proceeds
399900/399991 Fund Balance
".,.:.,.:-:-:::-:::-:.:-:.:-:-:.;.;.:.:-;.;.;.;.:.:.;. ,:':-:-:-::":-:-:<-::"':";,:-:",-,-"..-,-.-,-.-,-,',-.-.'.
tptAkAy;il\i;A~t;$L)> ...........................>$.. ...Ailt,il~..$..
$
487,890
o
$
$
$ $
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
o
o
o
o
o
o
242,455
o
3,682,345
.'-","."-'-".'.:.',','
3,t24.~ol
-:.:.".:-:-::.0'
o
o
o
'-'-','-","-'-"
........'.
.........
. "':'::::,.~::
...$..
........, .
...-..."..
........_--..
. ... .....
';"";'::::;:..:'::'
.4...
EXPENDITURES
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
.r~+~~~9HW+:+I~h;~~i;~1~.~~r~1;~...$.....
6000/6999
7000/7999
9000/9999
Capital Outlay
Debt Service
Transfers
8,361,115
o
o
o
o
o
o
o
))$)>
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
"""-'"."-"
$..
...".".
...$...
..... , ..
... $.......
>> >,:",,:
.,....'.-'-.'.
:-:.,.:.:.;.:.'."
::::::::::~
3,924,800
o
o
o
o
o
o
o
o
o
o
o
"1"P"1"g~~icp~~~lf{,$$/..))/jj...$.... ~,:l~~;i~~ ..$~,~4,~qqf.....
...-.-....
........ .
..........
...--.-."
>k.
..........
.........
.........
.........'..
....... ....
... . .,.
.........
.........:.,.:....
"""',"
... $......
:::::: >>
Final Budget 2002103
Page 91
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Investments
Carryover
Bond Proceeds
$
487,890 $
$
242,455
3,682,345
$
$
f~
.....................
,.:';.,.;.:.,.;.:.;.:.:.,.:.:.;.;.;.;.;.;-:.:. .",-.:.-,-.,.",".:,".:. ...-.-.'_....:....,.,-... ."....,...
'::':::'::::::::::::::'::;::'::::;'::::'::::'ti: ::::::::~B"""':B..911':'::"$ . .c<ll'iI24..00' -C! . . . . .. - C!: :';.:::.:,:;:.:,:
:;:;:;:;:;:;:;:::;:;:::;:;=;:;:;:;:::::;:::::,: ::<=,..:{;i...,...:: :,-. ::::~;;:;:;::;~:;) ::'J':;;:: :-:-:,':':':'" :;:::::~::::-: :::-:-:.:-:-:-..-:
...$.......
... ....
.... .....
.. ....
... ....,.
:::;:,.,-;:::;:-.'
.:.....'.'...
'. ....... '. . . . . . . . .
....,. ","
;::::::::::..::;::::
EXPENDITURES 9001
6101
6201
Non-Deo3rtmental _ 590
Land Acquisition
Government Center
$ 1,320
8,359,795
$
$
3.924,800
7390 Bond Issue Costs
TOTAL EXPENDITURES
nS);$~1J1~S$;!i#:~iil
.,.:.:.,.;.;.;
.:.:.:.;-:.:....
>$>
.;.,.,.:.;-:.:-:
.......$...
....'.-.....'.......',.
.............
.,.,........
. . " ...............:,.
:...;.:.:..,.;.:....:-.-:
.... .. "'
.........
Final Budgel2002l03
Page 92
CITY OF AVENTURA
~~~~~i'l~~~~
~' ~: '." ".:.,. #:,,,1.,', .". '_"fl~~)'___ ~w,"_) - i, )~..:......:.:. ~:\>," -"<{.t", "i;~~i _ .',.: -:~:~-~ -''''''''-'',~4 _' ~> :j<1qW1:" ~~";:"_.,;S:~"{iif'~~-,
CATEGORY SUMMARY
2002/03
~';"
This fund was established to account for proceeds and expenditures associated with the bank
loan issued in 2000 for construction of the Community Recreation Center and the acquisition
and construction of Waterways Park.
REVENUE PROJECTIONS
310000/319999 locally levied Taxes $
320000/329999 Licenses & Permits
330000/339999 Intergovernmental Rev.
340000/349999 Charges for SelVices
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues
380000/389999 Transfer/Debt Proceeds
399900/399999 Fund Balance
':'::'-:-:""-:"-','-:"::".:,:.:-:.:-:.:.:-;.:.:.:-:.:.:-:.;.:.: .,.-.-.-.-',.-:...'......-:..,-.-.
rpr....WAY~~W$<>. .. .><>$<
$
$
$
o
o
o
o
o
o
o
./l..
o
o
o
o
237,206
6,020,500
o
.'.-,-.,-.' ,.
~.~~i,io~ $
o
o
o
o
15,000
o
o
..." , .
M,ll(J9
o
o
o
o
15,000
o
o
$>W,~W
:::~
EXPENDITURES
1000/2999 Personal SelVices
3000/3999 Contractual SelVices
4000/4999 Other Charges/Svcs
5000/5399 Commodities
~~o/~~~~.. ... ...... .8t~~.~?~~~~ti~g..~~~.~.~.~~....... .....
't9T~~~~~T'~$:~~F~~~~$:::::: :::~::::::::::::::::::::::::$:::::
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
,.::,::::-:,",
:::::::::::::~
....... ... .
. ...$. .....
. .. ... .
:;=;=::: :;:::;::::
':":""-'-'-"
'-"-"-""'..
......-..--..
. ',' -, - " " :
':'.:::,:::.:~:::::.,
it
H/$/
...... .
"":"...,,,',:::
.'.'';.:.:-:...
Capital Outlay
Debt SelVice
Transfers
6000/6999
7000/7999
9000/9999
o
o
o
o
o
o
6,075,000
o
o
15,000
o
o
15,000
o
o
':':""':"':':':':-:"':';'::":-:::-:-:::-:':':-'-":':-:,:,:::,::":,::,,,,::":'::::"":;::"::
'l'P'l'A4~*~~~pIN~~$H...H.... ...<..//..........//$
.......-.-.
...... ....
. . - . . . . . . . . - . . . . '. - . - .
.....,.,. ..
. . . . . - . ' - . . . - . - . . '. - . . .
.,.,.. " ','
:':-":-"'-:":-:~':
.........
.........
.........
'-"'-'-,'"
.........
.:.:".-.,.,.:.,..
':':""-:"::':-:':-:':-: .:.:.:-:':-:',.:-:-,.,-:-,.:...',....,..'...',-....,...'.
/$/~H>i~,iiiio$<~5iiiqoLl>W,)Jdd
.4..
Final Budget 2002103
Page 93
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Investments $
Carryover
Bond Proceeds
t<ill!in. U.,.f .........., >...~
237,206 $
75,000 $
6,000,000
15,000 $
15,000
6,020,500
.~'~##ii,q~ $~,qt~!~~#(."l.~:~#.l <.~~,~#~
EXPENDITURES 9001
6203
6205
Communitv Services _ 50-539/541/572
Waterways Park Impr.
Community Recreation Center
$
39,097 $
190,932
4,000,000 $
2,075,000
$
15,000
15,000
Non-DeDartmental ~ 90.590
9194 Transfer to Debt Serv Res.
TOTAL EXPENDITURES
..$.....
:::::::;:::::~:
.'.........:..,..............-,-...'.. ....
>$ n<~~9;"~~<$/~.W~;@9.Hl
............."... "..,-".....
:~:!: ~:!:::::1:$~@Q::!::$:i::: : :i: ::: i!: :~$j~~ i:
Final Budge12002/03
Page 94
CITY OF AVENTURA
~~~~~
CATEGORY SUMMARY
2002/03
, ~
This fund was established to account for loan proceeds and expenditures associated with the
2002 financing issued for the acquisition of the Elementary School site and to partially fund
the construction of Community Recreation Center.
REVENUE PROJECTIONS
310000/319999 locally levied Taxes $
320000/329999 Licenses & Perm its
330000/339999 Intergovernmental Rev,
340000/349999 Charges for Services
350000/359999 Fines & Forfeitures
360000/369999 Misc. Revenues
380000/389999 Transfer/Debt Proceeds
399900/399999 Fund Balance
.+P+~WAYAA.A~W~/)...... ...........>......$/...
$
$
$
$
o
o
o
o
o
o
o
....,... .$.......
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o 6,000,000
o 0
$ TT~>~li~o~li
$'"
.:::.:.:.::",
"'$)H
.-,.......
...-..,-..,...........
..,.......
...,....,'..,........
..,..-.....
.....,-..........-.
EXPENDITURES
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
~0/~~~~?t~~~8~~r~~i~g~~~~~~~.... .
rpr/!\t;.~~I;!lil\rlt,lq"X~~~!;lEt~.... ...)......>)(....
o
o
o
o
o
o
o
o
o
o
....
o
o
o
o
o
o
o
o
o
o
..-$'"
o
o
o
o
o
~...
:::-:::':...
','-"""'-'
,",-..-,'.-,-.'.-.'.-..
)$..
,'.-,'-',',',-,',",
...........
.".-.',-.'.-,-.-,-',
.:.-.'.",'."-'.,."
",,:.,.:-:-:.....:.'.
6000/6999
7000n999
9000/9999
Capital Outlay
Debt Service
Transfers
o
o
o
o
o
o
5,500,000
500,000
o
o
o
o
o
o
o
..:......-.,.,......;.-.'...-.......:..,.......,................:::::::::::':::'::::::::::::,::;:::::.,::
Tqt~Mp(I,;$@it~~~$)... ...................)......,....
"'HF
.....'....
'";':':':"-:.":
..............
............
......".
"'$ /ii,jiliii,lillii $
"':::;:;':;':;.:
.........
...........
. .... ..
.....$......
....................
..-,......
..,........-,...,...
::::,:,::;::;;::::::
Final Budget 2002103
Page 95
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3611000
3999000
3842000
Interest on Investments $
Carryover
Bond Proceeds
t~( ............................Hi<
$
$
$
$
.:;:;':':.,
)$
.-.'...:.'.-,.
,;,;,:.:-,.:.;.:-:
::::.::;:::::::::j.;
. .......
.........
6,000,000
",-'-""','
A~.~qq.~qq :Ii
.........
:',':;::::::::::.,;
..............,...
..F.
","'-'-'"
,;:-,.:.:.;.:-:.;.:-:.
. ..... '. . . . . . . . . . . , . . .
"',' "',...
;::::.::,:":::,,,,:::,>
.........
EXPENDITURES 9001
6205
Community Services _ 50-539/541/572
Community Recreation Center S
$
$
900,000 $
$
6107
9194
Non..DeDartmental .90. 590
Charter School Land Acq.
Transfer to Debt Serv Res.
TOTAL EXPENDITURES
$
$
$
$
$
U{.
4,600,000
500,000
0"-,..,,.
.&.O~~,Opp
,)
.........
...,.......,.....
.........
.....$......
"--."""
..... ,-"','
....................
...........
...........,.,.....,..
..............,."....
...-'.....
.........
....,..'-.'.
.................
......1..
Final Budget 2002103
Page 96
STORMWATER
UTILITY FUND
CITY OF AVENTURA
~~"'~1i!Ji'~
!!f~ :;'. '~<i.'"...'" - - - - i<;l.~ p'. ,:; .f-""""'"iO!><\' "" ,;;," ; '. _ f-li~JN~~'" ~_ ~\ - i'. - _;:_ _ i _ - '0" - ' _0" ~,," ''''P:;;'I0 - _" "'-f1ffiilF - +.t'" '~_,. "T%'.;,
CATEGORY SUMMARY
2002/03
~~ia~,
"C''''_~''_'''''_''';'_'''_ '<eo, "'" _"'~:'_"" ',s."
This fund is used to account for revenues and expenditures specifically earmarked for the
construction and maintenance of the City's stormwater drainage system.
REVENUE PROJECTIONS
310000/31999! Locally Levied Taxes $ $ $ $ $
320000/32999! Licenses & Permits 0 0 0 0 0
330000/33999! Intergovernmental Rev. 0 0 1,230,000 0 0
340000134999! Charges for Services 823,306 833,700 885,600 907,740 907,740
350000/35999! Fines & Forfeitures 0 0 0 0 0
360000/36999! Mise, Revenues 13,530 16,586 0 0 0
380000/38999! Transfer from Funds 0 0 0 0 0
399900/39999! Fund Balance 825,073 0 698,371 22,693 22,693
...~...~WAYNl.,<\~W~/$n1,~6),~iJ~F$$iJ,i86lni~j~\i11 $%~,"# n$n>~@;,,~~
EXPENDITURES
1000/2999 Personal Services
3000/3999 Contractual Services
4000/4999 Other Charges/Svcs
5000/5399 Commodities
.~~0/~~~~?~~~~8~~r~nn~~J(P: ... ... ...
tl;ltA@~~Mtl*;~l'm$ ........UJ/
$ $ $ $ $
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
>$>
-:-:::.:.:-:-..
,.'.',.....
:....:
L,:::,.,,:;::::.:
:::'::,'::,,.'
""'---'..
..",...... .
..$.. .....
,., . "',"
" -." ," -', '-:. ",-'
:":'::,,:":.:::.-::
"-""-"',',-,'
/$H>
........'..'.
. ',",",-'
';"-,.::.,:..::::,
6000/6999 Capital Outlay
9000/9999 Transfers
'0;"-:':';':':<';':':';';':"':':"';':::-:';'>:':""
.tptAW~*~$t'lP@ili~$........
$
$
...0....'....,.,.".
......,...............,...,..........
<.........nHn....sH
1,042,387
748,596
...........
M9~,~~
$ 71,684 $
$ 180,541
..'.........
.............
$. HHi$~:225
2,628,931
185,040
.....,.,....'..,...,...
...,....,'..,.
$H~j@91i
$
$
.$...
363,396 $
567,037
""'::::::,',:,',::'::,:
~~,~$(
363,396
567,037
.................
..... .....--...
............."
..,..'.."".....
.. ..... .....9"".....3...
;:;:::::;:,:;::,'~;~'.;:
Final Budget 2002103
Page 97
CITY OF AVENTURA
2002/03
REVENUE PROJECTIONS
3439110
CharljjJBS for Services 4-1
Stormwater Utility Fees S
..........-... .........
....-......,............................
..".. ,.;.:.:.;-:-:.:-:.:-:.:.>:.:...............,....
rp~~~:: <:::<>:un::::u ?U:u:U:.:
823,306 $
~~~,~q~H$
833,700
""""",'"
........,...........-....'..
.........8..3.3. ."".0...
.......... ':1:11. :."
: ~ : ~ : : : : : ~ . : . : . : . i: : : : . : . : : :
$ 885,600
.........-..
.,......................
~..~M9~
$ 907,740
",.".,-....
...~#ij;!~
$
$ ..
907,740
.........,.,..
.....,-....,....-.........
.......9.1l7. .7.40. .
.... . .
:::::~:!:....:,:i,.:,.,)
Intsraovernmental ReV8nUBS
State Grant $
'l"~t~i ............:$U...
$
-nUb
$
:::::::;::::"::::;::;l.
1,230,000 $
i~~~,~q~ J'
$
;...~....
;:;::;:;"!:>:
.,-.-...-.........'..,..
.......,....,..
........,........,.....
,.......-...
:::::::;:::,:,::;.:;;;;,=
...........
.-...............,..
tdi~i...... .
Mise Revenues 6-9
Interest Earnings
$
4
13,530
..........-'..........,.
)n1~j~
..............
....... .....
$ 16,586
.............
.,...,......-..
... .............".""0...
..~.............,...;~...
..........
$)..
4.
....,....
....-.,...
...,......
.........
...........
::::::;::=::;::::io!
......-...
)$
."..........-.
..' -. ....
.. . .......
...........
...........
....,...........,.....
.;.;';".;.;.'.":-:.;'
..........
3611000
3811001
3999000
Non .Revenue 8.9
Transfer From Gen Fund
Carryover
$
$
$
........'..........;.:-:.:.:-:-;.;.;.;.;.;.,.;.;-:-:,;-:..:...
r#li/ ............/:nA
825,073
.,',-.......,.,
H.n~~t~#
..............
)$
698,371
.......,-....
.~#!l',~t~..f
22,693
.....-..,......-...-,....._'...
...........~;~~j
22,693
~....
..'..;.......;...
.........
:;;;:::;;;;;;=::"!
,..............
.....,............
........,. ... ..
/HHUn:~;~."H
.............. .
j~t*hAY4i~h~.41,~~1,~P~$.~i~~~M'~r1 ~..:~~,~~:i~~,9~
Final Budgel2002l03
Page 98
CITY OF AVENTURA
--.~~-~~-~~.
2002/03
EXPENDITURES 5001
Capital Outlay:
Community Services _ 538
6306
6316
Drainage Improvements $
213 St. Stormwater Collector
838,792 $ 71,684 $ 2,606,238 $ 225,000 $ 225,000
203,595
J;~#~,~~7.$.'1'~,1;\l4 ..~ i~,i;~~~~f $ L~~,PAA J H#~,~ilil
'-;-::::":-:':"""';';':';"" ,':';:;::':"':'::""'-'
$"li,.j;Qi~i).. ......HHHA
6999
Non-DeDartmental _ 590
Capital Reserve $
',' . . . , . .. . . ',', .
.-...-.:-,..:--'-'...-.-...-.-,..,_."..._,_.,.,....:-'.:.".'-'.
H$~liotQi~i HH...HHHLLH..
..)k..
.:.c.;.:.:.,...
$ 22,693 $
:.>;.::,.:.:.;-:-:-,-:-,.,.
>A "HH~~l;~~. $
138,396 $
Ui~,~~ .~.
138,396
....H.Lj:i1l,~li!l.
..........-....
....... ...
Total Capital Outlay
....:.:,..'.:.....-.-,-.;....,.,.....:.:,..:'-.;.......,-.'......<,:.:-:.:-,.;..,'.....'. .:::':';,;:,,;::::;::,'::,:::::;:::,:......'...'.-,...,-...._..
.$j;~#~,~Wl@,ij#iA~~~~~1.$~AA;~~Hr)~@:i$!l
NON.DEPARTMENTAL . TRANSFERS 9001
9111
9101
Transfers - 581
Repayment to General Fund $
Transfers to General Fund
575,000
173,596
",-:-,-;",,-,:,.'.'.'-'.
//1'481#9$
$
375,000 $
192,037
/~~t,@j;
375,000
192,037
......--...."'....
. ..... ---.
" ., ..
. . ... .5.67.0.37...
<::"':<,.-"i,,:,-.::
':':':-:':::":'-:"""::;::"':-:-::':::'::'::;:':::"'".
$W;t~i", .........//......).....~
$
$..
180,541 $
,-.-.:--.'-'.,'.-.'.-.
j~q:~f l
185,040
',"',-"--'"
d#!s'M~
+
t~~I~~~~~~4~~~!;Tt,~'~##.~~~$.H~~,~~ A1~~~#~b~~,P# .~~~,~;l1
$)l19P,~~$~,~~U $~$j:l~%V H~~,43a$ HH~~,#:6
TOTAL EXPENDITURES
Final Budget 2002103
Page 99
343311 Stormwater 111i!ml.Ee.e.s - It is proposed to maintain the Stormwater fee at $2.50
IERU to fund the required drainage improvements. The following represents the
computation of the revenues derived from Storrnwater Utility Fees:
Customer Data:
Projected No, of Billable ERUs
Monthly Rate Per ERU
31,519
$2.50
Revenues:
Gross Storrnwater Utility Billings $ 945,563
Less: Uncollectibles (37,823)
Yields: Net Storrnwater RevenuE $907,740
COMMUNITY SERVICES
.63.Qfi Drainage Improvements - The following projects are scheduled for the 2002/03 fiscal
year:
Yacht Club Way Drainage Improvemnets
N E 190 Street Drainage Improvements
Final Budget 2002/03
Page 100
POLICE
OFFDUTY
SERVICES FUND
CITY OF AVENTURA
. "'".~~...,.,........~.w. .. ~'.'.."~.'.._.'''il!IDI.. -"'''''''"'-..-~
'0 -,- ,./; .. 1 ~i,J~J~ ,'" ." , ,-::"',, ,; (~!Jj[:llli'$ii~~~ff__1l'0f;%'i&d~fl;. , " ""en', ',;. _c-g
, ,..,....'.,...,.,.':.~.'"..-i_';@)::<<.."jsdf.._...,'_.."b...._,,~_,.,,' ~_.< ,- ..""i'.'~.%:1",','. -,,,. , . ",. .'
CATEGORY SUMMARY
2002/03
.~
This Fund was established to account for revenues and expenditures associated with
services provided by off duty Police Officers in private customer details to the various
businesses and condominium associations.
REVENUE PROJECTIONS
310000/319999 Locally Levied Taxes 0 0 0 0 0
320000/329999 Licenses & Permits 0 0 0 0 0
330000/339999 Intergovernmental Revl 0 0 0 0 0
340000/349999 Charges for Services 496,310 357,900 450,000 411,000 411,000
350000/359999 Fines & Forfeitures 0 0 0 0 0
360000/369999 Misc. Revenues 0 0 0 0 0
380000/389999 Transfer from Funds 0 0 0 0 0
399900/399999 Fund Balance 0 0 0 0 0
Tl;iT#4A'':l\il.A$4$~$~$~t~~~itH..$;#ii;,:}1~F H35T.9iW$H450,~iXi$> H.~1XiJOO$ H@,iJiJil
EXPENDITURES
1000/2999 Personal Services 460,665 364,094 450,000 411,000 411,000
3000/3999 Contractual Services 0 0 0 0 0
4000/4999 Other Charges/Svcs 0 0 0 0 0
5000/5399 Commodities 0 0 0 0 0
5400/5999 Other Operating Expen: 0 0 0 0 0
Tl;iT#@W~~TI~$$*~$~~$ il i#~:ilAA $.~~pRJ#AA,q~P $#11,~iJ~l H@;pW
6000/6999
Capital Outlay
o
o
o
o
o
Tl;iT#W~*p$~ql#!~$H>>$H.46ii:1;1l5.$ T)6+,iJ~#$#!;O;QiXi$.#h:iJiJiJ$H'lj,(JiJiJ
Final Budge12002/03
Page 101
CITY OF AVENTURA
REVENUE PROJECTIONS
3421100
P~U~~ Det~U Billing..... ..... 496,310 357,900 450,000 411,000 411,000
r"ti,il n?H?n?H.?H$'i1~;~;W$ n~~Mllll$>4~:llllll H$+iMW HH#l:llllll
@4~~$",~iJ$~;i.#~:~i~:r~##;~qq $ .'#~;PAA.S."i,1~,P~W$M;pqq.
CITY OF A VENTURA
2002/03
EXPENDITURES 5001
1420
2101
2401
Public Safety. 521
Extra Duty Detail
FICA
.~~.~~.~.~~. .~:~.~pensation
~W:ri#iiUn.????$
405,575
32,536
22,554
~#,~~# H~
322,204
24,169
17,721
..~i;4t,AAr .$
391,000
30,000
29,000
H.ijp;PAA.*
350,000
26,000
35,000
.t,1~,AAqJ
350,000
26,000
35,000
......-.....,..
........,..........
n.~p.~qq
~:$ )n/#ij~$$f ~$~ y):~~~: :~$~::: :n:n4t~~O~::n$y: ::/#:1:~;@Q;
..............
Ai'l~~:ll(jll
TOTAL EXPENDITURES
3421100
Police 0e1a.i.I Billing - Estimated amount of revenue generated by off-duty
details in the City's business and residential communities.
Final Budget 2002103
Page 102
APPENDIX
BUDGET SYSTEM
The City of Aventura uses the Budgeting by Objectives Process in the formulation of its
budget. Departmental Budgets include a Recap page that contains the Department
Description and Personnel Allocation Summary and Organization Chart, Each department
also includes an Objectives page and a Budgetary Account Summary. The Objectives
page presents a review of the department objectives and performance/workload
indicators. The Budgetary Account Summary provides expenditure detail and a
comparison of current and previous years expenditures. The Budgetary Process is
intended to be very valuable in communicating with the Commission and citizens of the
City,
BUDGET PROCESS
The City of Aventura' s Budget process began in April with a staff meeting between the
City Manager and Department Directors to review budget philosophy and develop overall
goals and objectives. The entire budget process encompasses approximately five (5)
months of the fiscal year. During this period, meetings were held with Department
Directors, the City Commission and the public to insure representative input. The budget
calendar that follows details the actions taken during the budget process.
April 5
City Manager
Department Directors
Overview of budgetary issues and
establish priorities.
April 26
City Manager
Staff meeting is held to distribute
Budget Request Forms. Forms will
include budget figures for previous
fiscal year along with actuals for six
months of current fiscal year.
April 26 to May 17
All Department Directors
City Manager
Finance Department
Completed Budget estimates are
submitted to City Manager. Revenue
estimates are prepared.
May 17 to July 3
City Manager
Conducts departmental budget
review meetings, balances budget
and prints budget documents.
July 10
City Manager
City Manager's recommended
budget document and message are
submitted to City Commission.
-July 18
City Manager
City Commission
Budget Review Meeting, adopt
tentative Ad Valorem rate
September 3*
City Commission
First Reading on Budget and Ad
Valorem Tax Rate Ordinance
September 19*
City Commission
Second Reading on Budget, Ad
Valorem Tax Rate Ordinance and
Public Hearings
Final Budget 2002103
Page 103
September 19
City Clerk
Tax Rate Ordinance delivered to
Property Appraiser.
October 1
All Departments
New Budget becomes effective.
*Dates subject to change based on School Board and county Commission dates.
BUDGET AMENDMENT
The Budget Amendment Process will differ as to form depending on whether or not the
original budget appropriation is exceeded as follows:
Any change or amendment to the budget that will increase the original total
appropriated amount can only be accomplished with the preparation of an
Ordinance requiring two (2) public hearings and approval by the City
Commission.
Any change or amendment to the budget which transfers monies within a fund
but does not increase the total appropriated amount can be accomplished with
the preparation of a Resolution, This does not require a public hearing,
however, approval by the City Commission is still necessary.
BASIS OF ACCOUNTING
Basis of Accounting refers to the time period when revenues and expenditures are
recognized in the accounts and reported on the financial statements. Basis of accounting
relates to the timing of the measurements made, regardless of the measurement focus
applied.
The accrual basis of accounting is followed for the proprietary fund types, The modified
accrual basis of accounting is followed in the governmental fund types and the expendable
trust funds type. Under the modified accrual basis of accounting, revenues are recorded
when susceptible to accrual, that is, when they are both measurable and available.
Available means collectible within the current period or soon enough thereafter to pay
current liabilities. Expenditures are generally recognized under the modified accrual
accounting when the related fund liability is incurred. Exceptions to the general rule are
principal and interest on general long-term debt which is recognized when due.
final Budget 2002/03
Page 104
ACCOUNT A term used to identify an individual asset, liability, expenditure
control, revenue control, encumbrance control, or fund balance.
ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the
financial position and results of operations of a government or
any of its funds, fund types, balanced account groups, or
organizational components.
APPROPRIATION An authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is limited in amount to the time it may be expended.
ASSESSED VALUATION A valuation set upon real estate or other property by the County
Assessor and the state as a basis for levying taxes,
BOND A written promise, generally under seal, to pay a specified sum of
money, called the face value, at a fixed time in the future, called
the date of maturity, and carrying interest at a fixed rate, usually
payable periodically. Note: The difference between a note and a
bond is that the latter usually runs for a longer period of time and
requires greater legal formality.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of
financing them. Used without any modifier, the term usually
indicates a financial plan for a single fiscal year.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget-making authority to the legislative body.
BUDGETARY CONTROL The control or management of a government or enterprise in
accordance with an approved budget for the purpose of keeping
expenditures within the limitations of available appropriations
and available revenues. Represents the level of control at which
expenditures may not exceed budget. Any revisions that alter the
total expenditures of a department must be approved by the City
Commission.
CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a
fixed period of years to meet capital needs arising from the long
term work program or otherwise. It sets forth each project or
other contemplated expenditure in which the government is to
have a part and specifies the full resources estimated to be
available to finance the projected expenditures.
Final Budget 2002/03 Page 105
CAPITAL BUDGET
CAPITAL
CONSTRUCTION
FUND
CAPITAL PROJECT
FUND
CAPITAL OUTLAYS
CHART OF ACCOUNTS
DEBT SERVICE FUND
DEBT SERVICE
REQUIREMENTS
DEPRECIATION
ENCUMBRANCES
Final Budget 2002103
A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
A fund established to account for bond proceeds and
expenditures associated with the purchase of properties to be to
be utilized for public parks, cultural center and the permanent
Government Center and Police Station.
A fund established to account for the acquisition and
construction of major capital facilities other than those financed
by proprietary funds and trust funds.
Expenditures which result in the acquisition of or addition to fixed
assets.
The classification system used by a city to organize the
accounting for various funds,
A fund established to finance and account for the accumulation
of resources for, and the payment of, general long-term debt
principal and interest Also called a SINKING FUND.
The amounts of revenue which must be provided for a debt
service fund so that all principal and interest payments can be
made in full on schedule,
(1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of
time, obsolescence, inadequacy, or other physical of functional
cause. (2) the portion of the cost of a fixed asset charged as an
expense during a particular period. Note: The cost of a fixed
asset Is prorated over the estimated service life of such asset
and each period is charged with part of such cost so that
ultimately the entire cost of the asset is charged off as an
expense. In governmental accounting depreciation may be
recorded in proprietary funds and trust funds where expenses,
net income, and/or capital maintenance are measured.
Obligations in the form of purchase orders, contracts, or salary
commitments which are chargeable to an appropriation and for
which a part of the appropriation is reserved. They cease to be
encumbrances when paid or when the actual liability Is set up.
Page 106
ENTERPRISE FUND
EXPENDITURES
EXPENSES
FISCAL PERIOD
FISCAL YEAR
FIXED ASSETS
FUND
Final Budget 2002/03
A fund established to finance and account for operations (1) that
are financed and operated in a manner similar to private
business enterprises - where the intent of the governing body is
that the costs (expenses, including depreciation) of providing
goods or services to the general public on a continuing basis be
financed or recovered primarily through user charges; or (2)
where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy,
management control, accountability, or other purposes.
Examples of enterprise funds are those for utilities, swimming
pools, airports, and solid waste services.
If the accounts are kept on the accrual basis this term designates
total charges incurred, whether paid or unpaid, including
expenses, provision for retirement of debt not reported as a
liability of the fund from which retired, and capital outlays. If they
are kept on the cash basis, the term covers only actual
disbursements for these purposes. Note: Encumbrances are
not considered expenditures.
Charges incurred, whether paid or unpaid, for operation,
maintenance, and interest, and other charges which are
presumed to benefit the current fiscal period. Note: Legal
provisions sometimes make it necessary to treat as expenses
charges whose benefits extend over future periods. For
example, purchase of materials and supplies which may be used
over a period of more than one year and payments for insurance
which may be used over a period of more than one year and
payments for insurance which is to be in force for a longer period
than one year frequently must be charged in their entirety to the
appropriation of the year in which they are incurred and
classified as expenses of that year even though their benefit
extend also to other periods.
Any period at the end of which a governmental unit determines
its financial condition and the results of its operations and closes
its books. Note: It is usually a year, though not necessarily a
calendar year.
A twelve-month period of time to which the annual budget applies
and at the end of which a city determines its financial position
and results of operations.
Assets of a long-term character in which the intent is to continue
to be held or used, such as land, buildings, machinery, furniture,
and other equipment
An independent fiscal and accounting entity with a self-balancing
set of accounts recording cash and/or other resources, together
with all related liabilities, obligations, reserves, and equities
which are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with
special regulations, restrictions, or limitations.
Page 107
FUND ACCOUNTS
FUND BALANCE
GENERAL FUND
GOAL
GRANT
INCOME
INTERNAL SERVICE
FUND
INVENTORY
ORDINANCE
POLICE EDUCATION
FUND
POLICE OFFDUTY
SERVICES FUND
Final Budget 2002103
All accounts necessary to set forth the financial operations and
financial condition of a fund.
The excess of a fund's assets over its liabilities and reserves.
The fund that is available for any legal authorized purpose and
which is therefore used to account for all revenues and all
activities except those required to be accounted for in another
fund: Note: The General Fund is used to finance the ordinary
operations of a governmental unil .
A statement of broad direction, purpose or intent based on the
needs of the community. A goal is general and timeless; that is, it
is not concerned with a specific achievement in a given period.
A contribution by one governmental unit to another. The
contribution is usually made to aid in the support of a specified
function (for example, education), but it is sometimes also for
general purposes.
This term is used In accounting for governmental enterprises and
represents the excess of the revenues earned over the expenses
incurred in carrying on particular phases of an enterprise's
activities. As indicated elsewhere, the excess of the total
revenues over the total expenses of the utility for a particular
accounting period is called "net income".
A fund established to finance and account for services and
commodities furnished by a designated department or agency to
other departments or agencies within a single governmental unit
or to other governmental units. Amounts expended by the fund
are restored thereto, either from operating earnings or by
transfers from other funds, so that the original fund capital is
kept intacl
A detailed list showing quantities, descriptions, and values of
property; also units of measure and unit prices. Note: The term
is often confined to consumable supplies but may also cover
fixed assets.
A formal legislative enactment by the governing board of a
municipality.
A special revenue fund used to account for revenues pursuant to
Florida Statute 943.25 which allows municipalities to collect two
(2) dollars from each traffic citation for the purpose of criminal
justice education and training for police officers,
A special revenue fund used to account for revenues and
expenditures associated with services provided by off duty
police officers in private customer details to the various
businesses and condominium associations.
Page 108
REVENUES
. SPECIAL REVENUE
FUND
STREET
MAINTENANCE FUND
TAXES
Final Budge12002/03
Increases in governmental fund type net current assets from
other than expenditure refunds and residual equity transfers.
A fund used to account for the proceeds of specific revenue
sources that are legally restricted to expenditure for specified
purposes.
A special revenue fund to account for restricted revenues and
expenditures which by Florida Statutes are designated for street
maintenance and construction costs.
Compulsory charges levied by a government for the purpose of
financing services performed for the common benefit. This term
does not include specific charges made against particular
persons or property for current or permanent benefits such as
special assessments.
Page 109
..---
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
a.v. l"ERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF AVENTURA - MEETING 9/19/2002
NOTICE OF PROPOSED ORDINANCES
in the XXXX Court,
was published in said newspaper in the issues of
08/09/2002
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, co . sion or refund for the purpose
01 s9curi'lg thO adv men for publication in the said
(SEAL)
"~~:tj;;;.,, MARIA I. MESA
!:.'?" ""f..\ MY COMMISSION 1/ CC885640
;. : ~ eEXPIRES: March 4,2004
..,. 0' .."., g,!nded Thru Notary Public Underwriters
"IOlUI\
O.V. FERBEYRE person
,. ,'. .,' , ,'~", ,jt;' '.
. JqQT1~ IS. HEREt3Y9J'~ET'II.tParon'T'miiia8y.t{fe ':Ot!ll!ayot.~em' j
b~r.20Q2;at a,~tj~g:(lftl1e Sft~9omrnilSienof_Ofty ofAver\~tl\'8.<to'
. ~ held~f5:45P:l!I, il1~90tr1i'r\1ssioi'lCh&m~r~at"Yeotura'Gl.W8m- I
. rnenlGerltElr. 1.~po ~E!StJ~()Unti'Y ClubOrive. AWl'ltura, Fk:lridlf. thetitYl
Coni'!il~$~n wl1t~"'1he adoption.m ttl&. fOllOWing. Ofdlnant:eson I.
'secondre~djng.elJtitleO: " . . l
AN. O~OtN,,~e OF: THEetTY OF AVENTURA, FLORIDA,
ESTASUSHtNGANqAI:IOP'flNG THl!:errv OF AVENTURA .
AD V~I,()AeM TAX:o;.EFtATING MILLAGE LI!VY' A'ATEAT "1
2.~1O....1L$ ~RTHOU~DOUWI8.OFTAXA8tf!; ASo.
SES$Eb PIWf)lRTV V~UEi WHICKIS.4;84% A8QVETHE
ROLl.l;D BACk RATEcolf'UTEO PURSUANT:1'O $TAtE'
LAW. FoR 'THE 2002"TAXcYEAR;f'FtOVIDING1=ORt.QON.. i;.,1
Fliers: PA<>VJ[)IN(3Ff)R .StiERABlLI1'V AND PROVIDING ,. ..~
F6RANEFF~t:I~1'E;" '. ,;,1
.. '.' ... ... .. ... .. ...... ". .. .. ,.'.It
AN ORDINANCE OF1'HE CITY OF AVENTURA; Ft..ORlDAr .3Hi
AD()PTING THE!A.1TACI1e"'TEN'ATM!OPERA~iAND"i:~
CAPrrAt'~E1".A$ ~~..:AND .'APPRCW_.Y3,c't.,~
CITY COM.fS$tONAT'~fl6VllWMmIAG'Kl:IlO..r ;'l~
JULY 18, .. ~'c:;rnOfAftNlr~~t:..sr;;j;,il;t
FOR THE . . . AL YEAR, ~'W)".$Ii(l.1! 1{
TION.4:05 AflTlflf; A~~! l4A
DlTURE OF.. . 1O!JY:'~bf",*)f4i!fl
VIOIt<<.G.E91f . c' .f~rIJ1J'lIN&t;N__q
PEASONtfEL'A. fe'~' PGRGlF1I.~ f1/
AND G . (~'er~',i'~
INGFOFl' . . .'.:JGIIt~.l7~
1')' AtfDPR .. . . .. j . j.... FPeeTIVE:DmE> 'i,:. ..' ,,;.i:1
The ~ro~~bf_~~~~~~twe~ga~~ifJ=~otU1
of thl! Qity . .0. - . e, Averrturlt;;F1on~<
tElrest. '+ . .ajXf~IWMJ~1
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