05-16-2002AThv ntCity
nra
Cite Con~sslon
Jeffrey M. Perlow, Mayor
Arthur Berger
Jay R. Beskin
Ken Cohen
Harry Holzberg
Manny Grossman
Patricia Rogers-Libert
Cite Mans_~
Eric M. $oroka
City' Clev~
Teresa M. $oroka, CMC
City' Attorney
Weiss Serota Helfman
Pastoriza & Guedes
COMMISSION MEETING
MAY 16, 2002 10 AM
1. CALL TO ORDER~ROLL CALL
2. ORDINANCE: FIRST READING/PUBLIC INPUT
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING, DEBT SERVICE AND
CAPITAL BUDGET FOR THE AVENTURA CHARTER ELEMENTARY
SCHOOL FOR FISCAL YEAR 2002/03 (JULY 1 - JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY
CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING
FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
3. ADJOURNMENT.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO:
FROM:
DATE:
City Commission _~
Eric M. Soroka, City//M.a~
May 8, 2002 " \
SUBJECT: Ordinance Adopting 2002/2003 Charter School Fund Budget
Ist Reading May 16, 2002 City Commission Meeting Agenda Item
2nd Reading June 4, 2002 City Commission Meeting Agenda Item
Attached for your consideration is the adopting Ordinance and budget document for the
2002/03 Charter School Fund Budget.
If you have any questions, please feel free to contact me.
EMS/aca
Attachment
CC01081-02
ORDINANCE NO. 2002-._
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL
OPERATING, DEBT SERVICE AND CAPITAL BUDGET
FOR THE AVENTURA CHARTER ELEMENTARY SCHOOL
FOR FISCAL YEAR 2002/03 (JULY 1 - JUNE 30),
PURSUANT TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING
FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY
OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2002/2003 Operating, Debt Service and Capital Improvement
Program Budget for the Aventura Charter Elementary School, a copy of said budget
being attached hereto and made a part hereof as specifically as if set forth at length
herein, be and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budqet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the
Budget adopted by this Ordinance and shall constitute an appropriation of the amounts
specified therein. Supplemental appropriations or the reduction of appropriations, if any,
shall be made in accordance with Section 4.07 of the City Charter.
Ordinance No. 2002-__
Page 2
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating, debt service and capital expenses may not
be increased or decreased without specific authorization by a duly-enacted Resolution
affecting such amendment or transfer. Therefore, the City Manager may authorize
transfers from one individual line item account to another, so long as the line item
accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from
any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt
of said monies, but said monies shall only be disbursed and applied toward the purposes
for which the said funds were received. To ensure the integrity of the Operating Budget,
and the integrity of the monies received by the City under Grants or Gifts, all monies
received as contemplated above must, upon receipt, be segregated and accounted for
based upon generally accepted accounting principles and where appropriate, placed into
2
Ordinance No. 2002-__
Page 3
separate and individual trust and/or escrow accounts from which any money drawn may
only be disbursed and applied within the limitations placed upon the Gift or Grant as
aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that an Operating
Department Total or a Capital Outlay Line Item will exceed its odginal appropriation, the
City Manager is hereby authorized and directed to prepare such Resolutions as may be
necessary and proper to modify any line item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2002 shall
lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in
the 2002/2003 fiscal year.
Section 8. Severabilit¥. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
3
Ordinance No. 2002-~
Page 4
The foregoing Ordinance was offered by Commissioner , who
moved its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger
Mayor Jeffrey M. Perlow
The foregoing Ordinance was offered by Commissioner Rogers-Libert, who
moved its adoption on second reading. This motion was seconded by Commissioner
Beskin, and upon being put to a vote, the vote was as follows:
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner Patricia Rogers-Libert
Vice Mayor Arthur Berger
Mayor Jeffrey M. Perlow
PASSED AND ADOPTED on first reading this __ day of
,2002.
4
Ordinance No. 2002-__
Page 5
PASSED AND ADOPTED on second reading this
day of
,2002.
ATTEST:
JEFFREY M. PERLOW, MAYOR
TERESA M. SOROKA, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
5
CHARTER SCHOOL BUDGET
FISCAL YEAR 2002~03
CITY OF AVENTURA
AVENTURA CHARTER ELEMENTARY SCHOOL
CITY COMMISSION/BOARD OF DIRECTORS
Mayor Jeffrey M. Perlow
Vice Mayor Arthur Berger
Commissioner Jay R. Beskin
Commissioner Ken Cohen
Commissioner Manny Grossman
Commissioner Harry Holzberg
Commissioner PatHcia Rogers-Libert
CITY MANAGER
Eric M. Soroka
MANAGEMENT COMPANY
Charter School USA
kVENTURA CHARTER
ELEMENTARY SCHOOL
kventura, FL
www. aventuracharter, org
The Honorable Mayor and City Commission
Aventura Charter Elementary Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2002/03 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of
Aventura, I hereby submit the proposed Budget for the Charter School
Fund for the fiscal year beginning July, 2002, for your review and
consideration. This budget document represents the start-up costs
associated with the opening of the Aventura Charter Elementary School
scheduled to open in August 2003.
Budget Format
The format of the budget is in accordance with guidelines adopted by the
State and Miami-Dade School Board and utilizes the school system's
accounts codes as well.
The following sections are contained within the budget document:
2.
3.
4.
5.
6.
7.
10.
11.
12.
13.
Summary of all Budgeted Funds
Personnel Allocation
Revenue Projections
K-3 Basic
4-8 Basic
Substitute Teachers
Instructional Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
Debt Service
Although the budget document has been pre-loaded with the revenue and expenditure
categories and line. items required for the school's opening, this budget only deals with
estimated cost associated with start-up services.
Summary of All Budqetary Funds
The total proposed budget for 2002/03, including all operating, capital outlay and debt
service, is $6,679, 494. The majority of the budget is the construction and equipping of
the school. Capital Outlay expenditures total $6,000,000 and Debt Service
expenditures are $480,000.
Budget Category Summary
Revenues
Other Non-Revenues
Total Revenues
$6,679,494
$6,679,494
Expenditures
School Administration
Operation of Plant
Capital Outlay
Debt Service
Total Expenditures
$ 58,494
141,000
6,000,000
480,000
$6,679,494
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for
the City's Charter Schools. The fund will account for both operating and capital
revenues, expenditures and debt service. Also included will be the repayment to the
General Fund for start-up and debt service costs associated with the acquisition of
land..
Revenues
The revenues, available for allocation in the 2002/03 Fiscal Year, including inter-fund
transfers, are anticipated to be $6,679,494.
Other Non-Revenues - This represents transfers in the amount of $679,494 from the
General Fund to fund start-up costs that will be repaid in future years. In addition it
includes $6,000,000 in bond proceeds to fund the construction and equipment for the
school.
Expenditures
The estimated 2002/03 expenditures contained within this budget total $6,679,494 and
are balanced with the projected revenues.
Personnel Services
Funds have been provided in the amount of $52,494 to hire the school administration
positions for start up purposes:
Operatinq Expenses
The expenditures for operating expenses are $147,000. This includes $110,000 for
planning services provided by Charter School USA and the City's school consultant.
Capital Outlay
A total of $6,000,000 has been budgeted for school construction, furniture, fixtures,
equipment and computer equipment.
Debt Service
Costs have been included to fund debt service payment expenditures in the amount of
$480,000 associated with the long term financing of the construction and equipping of
the school. The proposed financing is for $6,000,000 to be repaid over a 25 year
period.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of Charter Schools USA and the City's
Director of Finance Support Services. All questions relating to the budget should be
referred to my attention. A Commission meeting will be held on May 16, 2002 to review
and adopt the proposed budget document.
ly submitted,.
Eric M.
City Manag~t
EMS/aca
CITY OF AVENTURA
BUDGET CATEGORY SUMMARY
2002/03 (July '1 - June 30)
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter Schools. The fund will account for both operating and capital revenues,
expenditures and debt service. Also included is repayment to the General Fund for start-up
and debt service costs associated with the acquisition of land.
State Shared Revenues
Charges for Services
Interest Income
Disposition of Fixed Assets
Other Non-Revenues
REVENUE PROJECTIONS
$ $
110,000 6,679,494
Total Revenues
$ 110,000 $ 6,679,494
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instruct Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
Debt Service
Total Expenditures
Revenues over(under) Expenditures
EXPENDITURES
$ - $
58,494
110,000 141,000
6,000,000
480,000
$ 110,000 $ 6,679,494
$ $ (0)
CITY OF AVENTURA
2002/03
This department is responsible for organization, operation and management of the City's
Charter Elementary School. By focusing on Iow student-teacher ratios, high academic
standards and parental participation, the school will provide a first class learning environmen'
for the City's children. The school operations are provided by contract with Charter Schools
USA.
Personnel Services $0 $52,494
Operating Expenditures 110,000 147,000
Other Uses
Capital Outaly 6,000,000
Debt Service 480,000
Total $110,000 $ 6,679,494
Function Position Title 2001/02 2002J03
7300
Principal 4 months 0
Assistant Principal 1.s month 0
Site Coordinator 2.s months 0
Administrative Assista 4 months 0
Receptionist I month 0
Registar/Compliance 2 months 0
Total o
Charter School Department
CITY OF AVENTURA
REVENUE PROJECTIONS
2002/03
335900 3344
335910 3310
335920 3336
335930 3375
335940 3310
3399
33595O 3310
335970 3310
335980 3354
335985 3310
335990 3376
335995 3374
335991 3391
Subtotal
347905 3489
Subtotal
361030 3431
Subtotal
364010 3780
3999000 3489
3811001 3610
3842000 3712
Subtotal
Total Revenues
State Shared Revenues:
District Discretionary Lottery Fund
Florida Education Finance Program
Instructional Materials
Public School Technology
Supplementary Discretion Millage
Grants
Safe Schools
District School Taxes
Transportation
ESE Guaranteed Allocation
Teacher Training Allocation
Supplemental Academic Instruction
Capital Outlay
Char,qes for Services:
After School Education
After School Programs
Interest Income:
Interest Earnings
Misc. Revenues
Disposition of Fixed Assets
Sale of Equipment
Other Non-Revenues
Beginning Surplus
Transfer from General Fund
Bond Proceeds
$ $
$ $
$ $
$ $
$' $
110,000
110,000
$ 110,000
679,494
6,000,000
6,679,494
6,679,494
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
Personnel Services
1220 120 Teacher 0
1500 291 Supplements 0
1501 291 Payment in lieu of benefits 0
2101 221 Social Security- matching 0
1502 291 Bonuses 0
1503 291 Stipends 0
2301 231 Health 0
2302 232 Life Insurance 0
2401 241 Workers compensation 0
subtotal $0 $0
Operatinq Expenditures/Expenses
4001 330
5290 590
5299 790
5410 521
5411 520
Travel/conferences/training
Other Mat'l & Supply
Miscellaneous Expense
Memberships/dues/subscription
Textbooks
subtotal
0
0
0
0
0
$0 $0
Total Function 5101 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6002-,569
4-8 Basic 5102
Personnel Services
1220 120 Teacher 0
1220 120 PFF Teacher 0
1500 291 Supplements 0
1501 291 Payment in lieu of benefits 0
2101 221 Social Security- matching 0
1502 291 Bonuses 0
1503 291 Stipends 0
2301 231 Health 0
2302 232 Life Insurance 0
2401 241 Workers compensation 0
subtotal $0 $0
Operatin,q Expenditures/Expenses
4001 330 Travel/conferences/training
5290 590 Other Mat'l & Supply
5299 790 Miscellaneous Expense
5410 521 Memberships/dues/subscription
5411 520 Textbooks
subtotal
0
0
0
0
0
$0 $0
Total Function 5102 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptual Student Program 5250
· P OVED;~ AGER;
Personnel Services
1220 120 Teacher 0
1230 160 P/T Clerk Spec I 0
1220 120 PfT Teacher 0
1240 150 P/T Teacher Assistant 0
2101 221 Social Security- matching 0
1502 291 Bonuses 0
1503 291 Stipends 0
2302 232 Life Insurance 0
2401 241 Workers compensation 0
subtotal $0 $0
Operatin.q Expenditures/Expenses
3190 310 Prof & Tech Services
5290 590 Other Mat'l & Supply
5299 790 Miscellaneous Expense
5410 520 Textbooks
0
0
0
0
subtotal $0 $0
Total Function 5250 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
t90-6004-569
Substitute Teachers 5901
~~P~'~5 V E AGER;
Operatinq Expenditures/Expenses
3190 310 Prof & Tech Services 0
subtotal $0 $0
Total Function 5901 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instruct Media Services 6200
OVE AGE~
ION D~ POSAL,
Operatin.q Expenditures/Expenses
5411 520 Textbooks 0
subtotal $0 $0
Total Function 6200 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
Personnel Services
1230 160
1230 160
1230 160
1230 160
1250 110
1250 110
4041 201
2201 211
2101 221
1502 291
1503 291
2301 231
2302 232
2401 241
2501 251
Receptionist
Adminsitrative Assistant
RegistadCompliance/ESE
Site Coordinator
Vice Principal
Principal
Automobile allowance
Pension
Social Security- matching
Bonuses
Stipends
Health
Life insurance
Workers compensation
Unemployment compensation
subtotal
1,574
7,951
4,286
6,663
5,293
19,890
457
3,493
0
0
2,589
92
2O6
2,832
$0 $52,494
Operatin,q Expenditures/Expenses
3190 310
4901 391
5290 590
5144 644
5299 790
5410 521
Prof & Tech Services
Legal/Employment Ads
Other Mat'l & Supply
Computer equipment < $750
Miscellaneous Expense
Memberships/dues/subscription
subtotal
0
5,000
1,000
0
0
0
$0 $6,000
Total Function 7300 $58,494
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
Operatin,q Expenditures/Expenses
3190 310 Prof & Tech Services
5299 790 Miscellaneous Expense
subtotal
$0
0
0
$0
Total Function 7800 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
Operatin.q Expenditures/Expenses
3201 312 Accounting & auditing fees 2,000
3147 316 School Advisory Consultant 10,000 10,000
3148 312 Planning/Management Fee CSUSA 100,000 100,000
4620 350 Contract- building maintenance 0
3431 310 Contract-Food Services 0
4101 370 Communications 0
4301 380 Pub Ut Svc Othr Energy Sv 0
4301 430 Electricity 0
4501 320 Insurance & Bond Premium 1,000
4635 350 Repairs & Maintenance 0
5295 510 Cleaning/janitorial supplies 0
5290 590 Other Mat'l & Supply 28,000
subtotal $110,000 $141,000
Other Uses.
9125 921 Lease Payments to Debt Service Fund 0
subtotal $0 $0
Total Function 7900 $110,000 $141,000
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
Personnel Services
1240 150
1260 160
2101 221
2302 232
2401 241
P/T Teacher Assistant
P/T After School Care
Social Security- matching
Life Insurance
Workers compensation
0
0
0
0
0
OperatinR Expenditures/Expenses
5290 590 Other Mat'l & Supply
subtotal $0 $0
subtotal $0 $0
Total Function 9102 $0 $0
CITY OF AVENTURA
CHARTER SCHOOL
2002/03
BUDGETARY ACCOUNT SUMMARY
190-6010.569
Capital Outlay 7400
Capital Outlay
6307 631 Charter School Construction 5,525,000
6401 692 Computer Software >750 0
6410 640 Furniture, Fixture & Equipment 290,000
6401 643 Computer Equipment >750 185,000
subtotal
$0 $6,000,000
Total Function 7400 $0 $6,000,000
CITY OF AVENTURA
CHARTER SCHOOL
2007J03
BUDGETARY ACCOUNT SUMMARY
190-6011-569
Debt Service 9200
Debt Service
713O
7230
711
712
Principle
Interest
subtotal
Total Function 9200
40,000
440,000
$0 $480,000
$0 $480,000
Thank You
We would like to thank and commend all the residents of the City of Aventura and those
of surrounding communities for attending the public hearing relating to the proposed
opening of 199th street. Whether you agree or disagree with the opening, we are proud
that you took the time to attend. It is uplit~ing to see such concern by all those have
attended the various meetings, called the city offices and those in attendance at the
hearing. We are truly blessed by such citizen involvement on both sides of such an
important issue.
Due to the overwhelming attendance at the hearing and the requiremem to adhere to
meeting room capacity regulations, the public hearing called by the county and FDOT
was cancelled by the Fire Marshall. A larger facility to accommodate the public will be
sought in the future.
We want to insure the residents of the City that we will continue to explore alternatives to
amicably resolve the issue that best addresses the traffic concerns we all share.
More importantly, once a new location is determined and the hearing is rescheduled we
will be notifying all residents.
It is truly an honor and a privilege to be your elected officials serving a caring and
responsive public.
Arthur ~n3er, Commissioner
IQrt Cobra, Comm~ioncr
JcEre¥ M. t'cd~,w, k'layor
Jay P~ Beskin, Commissioacr
H~rr¥ Holzb~t3, Coammioncr
~[anny Gmssrnan, Commissioner
Patricia Ro~rs-ki~erk Commmk~ncr