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03-21-2002 Workshop19200 West Countrv Club Drive Aventura. FL City Commission Workshop Meeting March 21, 2002 8:30 A.M. 2. 3. 4. 5. AGENDA Cultural Center Foundation Members * Professional Fundraising Services RFP* FDOT Surplus Property* Newspaper Stands* NE 188th Street Re-Zoning. Incentive Package 2* Adjournment * Back-up Information Exists Next Meeting: To be determined This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305466-8901, not later than two days prior to such proceeding. City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Amit Bloom 3675 No. Country Club Drive Aventura, FL 33180 Dear Ms. Bloom, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please cell 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. / ja City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Kathy Glist 3315 Fairfield Lane Weston, FL 33331 Dear Ms. Glist, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Mr. Alan Lieberman 19955 NE 38th Court Aventura, FL 33180 Dear Mr. Lieberman, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Mr. Efraim Weinberg 19355 NE 36th Court Aventura, FL 33180 Dear Mr. Weinberg, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. S~ .City Mana~// ja City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Ms. Barbara Jonas 20185 E Country Club Drive Aventura, FL 33180 Dear Ms. Jonas, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundationl Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. :~oroka/ City ManW ia City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the Crt7 Manager March 12, 2002 Mr. Don Gustin 1000 Island Blvd Aventura, FL 33160 Dear Mr. Gustin, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. ~ City Ma ~/ City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Ms. Lenore Toby-Simmons 3000 Island Blvd. Aventura, FL 33160 Dear Ms. Simmons, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion effods and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please cell 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. City Man~/ ja City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Ms. Janet Laine 3900 Island Blvd. Aventura, FL 33160 Dear Ms. Laine, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. ~ City Man~ ia City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Ms. Linda Richmond 3000 Island Blvd. #10110 Miami, FL 33160 Dear Ms. Richmond, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundraising activities from the private sector, assisting in project promotion efforts and public relations work. You are invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fifth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. So~oka / City Manag~ / ja -v City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 12, 2002 Mr. & Mrs. Alan Lieberman 19955 NE 38~ Court Aventura, FL 33180 Dear Mr. & Mrs. Lieberman, The City Commission of the City of Aventura is considering you as a potential Member for the City's Cultural Center Foundation. Members of the Foundation will be responsible for spearheading fundmising activities from the private sector, assisting in project promotion efforts and public relations work. You am invited to attend the Aventura City Commission Workshop on Thursday, March 21, 2002 at 8:30 A.M. The Workshop is held in the fCth floor Conference Room of the Aventura Government Center at 19200 West Country Club Drive, Aventura, FL. The purpose of the Workshop is to hear presentations by the respondents to the City's Request for Proposals for fundraising services for the City's Cultural Arts Center and to discuss appointments to the Foundation's Board. Please call 305-466-8911 to confirm your attendance at the workshop. We look forward to meeting you. Eric M. Sor~ City Manage// ja PHONE: 305466-8910 · F.~X: 30546643919 www. citvo~aventum .cnm City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 5, 2002 Miller, Calhoun & Company Mrs. Peggy Calhoun, ACFRE 2741 N.E. Fifty-Seventh Court Ft. Lauderdale, FL 33308-2753 Dear Mrs. Calhoun: Thank you for submitting a proposal in response to the City of Aventura's Request for Proposals for fundraising services for the City's Cultural Arts Center. The Aventura City Commission would like to invite you to a Commission Workshop on Thursday, March 21, 2002 at 9:30 a.m. to give a presentation of your company's qualifications. The presentation will be limited to 30-minutes. The workshop is held in the fifth floor Conference Room of the Aventura Government Center, 19200 West Country Club Drive, Aventura, FL. Please call 305-466-8911 to confirm your attendance at this workshop. We look forward to your presentation. Sincerely, Judy Appelgren Assistant to the City Manager ja cc: Eric M. Soroka, City Manager PHONE: 305-466-8910 ' Fax: 3054608919 A Proposal to City of Aventura For Professional Fundraising Services From Miller, Calhoun and Company January 18, 2002 The following proposal is in response to the Request For Proposals from the City of Aventura for professional fundraising services to assist in the generation of funding for its planned City Cultural Arts Center. In addition to the direct responses to the RFP which are numbered below, ten copies of the company brochure are enclosed, one for each copy of the proposal. 1. Name: Address: Telephone: Miller, Calhoun and Company 2741 N. E. 57~ Court Fort Lauderdale, Florida 33308-2753 954-493-8958 Fax: 954-493-8457 Miller, Calhoun and Company is a Florida corporation, established in 1997. Peggy Calhoun, ACFRE and Richard G. Miller, CFRE are Co-Principals of the company. Peggy Calhoun, ACFRE will be the Principal in charge. The team that will manage and conduct the campaign for this project consists of four professionals whose aggregate experience with nonprofit organizations in South Florida totals over one hundred (100) years. Peggy Calhoun and Richard Miller are Principals of the company and Sidney Brien and Paul Thompson are Associates. Peggy Calhoun, ACFRE Mrs. Calhoun has twenty-three years of professional experience in providing fund development sexwices to nonprofit organizations. Her experience includes nine years as a consultant, first as President of her company and then as one of two Principals of Miller, Calhoun. She has consulted on, managed or conducted a number of campaigns for nonprofits such as Boca Raton Museum of Art, University of Miami Diabetes Research Institute, Fort Landerdale Historical Society, United Way of Broward County and Salvation Axmy of Broward County. Page 3 of 11 Millet, Calhoun and Company January 18, 2002 She is currently leading the team that is working with Friends of Rookery Bay in Collier County to raise $8,500,000 from private and public sources for capital purposes. Capital campaign goals have ranged from $60 million to $2 million. In addition, during her 22 years of Florida fundraising, she successfully conducted a deficit reduction campaign, several endowment building campaigns and numerous annual campaigns with goals ranging from $100,000 to $4,500,000. These campaigns included many unique and strategic alliances and partnerships, which qualify her as the team leader for the Aventura project. Mrs. Calhoun has been recognized with numerous awards and remains a sought-after speaker and presenter at national conferences of nonprofits such as Boys and Girls Clubs of America, United Way of America, Interfaith Alliance of Caregivers and more. She recently finished work as a jointly approved consultant by the John S. and James L. Knight Foundation and South Florida Food Recovery, located in Miami Beach. Richard G. Miller, CFRE Mr. Miller has thirty-five years of professional experience in nonprofit fund development. He has been a consultant for 14 years, beginning as Vice President of C. W. Shaver & Company, a New York-based fundraising consulting £Lrm specializing in arts and education, from 1983 through 1986 and again for three years in the early 1990s. In 1993 he formed Richard G. Miller & Associates and merged with Calhoun and Company in 1997 to form Miller, Calhoun and Company. He has managed or consulted on campaigns with goals of as much as $325 million down to $1 million. While with the Shaver Company clients served include Wolf Trap Farm Park for the Performing Arts (Vienna, VA), Kravis Center (Palm Beach), and Avenue of the Arts (Philadelphia). He directed campaigns as a professional staff member of University of Miami, Philadelphia College of Art, Case Western Reserve University and Nova Southeastern University. His work with his from and with Miller, Calhoun has included campaigns for two American Red Cross Chapters, Goodwood Museum and Gardens in Tallahassee, Westminster Academy, Gilda's Club South Florida and others. City of Aventura billies, C'~llxoun and Company City Cult~al Att~ Center Proposal January 18, 2002 Page 4 ofll Sidney J. Brien Mr. Brien spent twenty years in Boston as a cultural executive and leader in both visual and performing arts. In 1988 he established Organization Advancement Associates, a Miami-based consulting firm spedalizing in strategic growth, Board devdopment and pre-capital campaign readiness. His client base of nearly 80 organizations includes MOCA/North Miami, City Theatre, Florida Philharmonic Orchestra, Palm Beach/Institute of Contemporary Art, Klein Dance, Teatro Avante, Boston Globe Foundation, the National Academy Foundation (New York) and the Performing Arts Division of the Arizona Commission on the Arts. Mr. Brien has served as Founding Board President of two of the nation's regional leaders in performing arts innovation, the Boston Dance Umbrella (then the second largest producer of new dance in America) and the Miami Light Project. Mr. Brien is an Associate of Miller, Calhoun. Paul E. Thompson Mr. Thompson has served as a nonprofit executive and fund raiser for several cultural organizations in South Florida for thirty-four years, primarily in Miami-Dade County. His experience in the visual and performing arts and historical institutions includes Assistant Director, Lowe Art Museum, University of Miami; Executive Director, Dade Heritage Trust; and Executive Director, Key West Art and Historical Society. He is currently a consultant for several nonprofits in Miami-Dade, including Gusman Center for the Performing Arts and Miami Lighthouse for the Blind. He served most recently as Managing Director of Gusman Center, Miami's renowned historic theater. More complete biographical sketches of the Principals are included in the company brochure, which accompanies this proposal. City of Aventura City Cultural Att~ Cent~ Propo~nl Page 5 of 11 Millet, Calhoun and Company Janunty 18, 2002 The following seven examples are representative of the work that the Principals and Associates of Miller, Calhoun have performed in similar circumstances. American Red Cross, Greater Miami and the Keys Richard Miller was the principal consultant working with the local chapter of the American Red Cross from 1994 through 1996. The national office of the Red Cross had instituted a program to assist a limited number of chapters in developing major gifts and Board development programs. The Miami chapter was one of those selected. A phn of action for the program was developed by Mr. Miller and presented to the Board of Directors. The plan, which emphasized the need to organize and conduct a comprehensive campaign of $10,000,000, was approved by the Board. Working with the Chapter CEO and its Chief Development Officer, Stephen Parsons, Mr. Miller helped recruit a campaign steering committee to conduct the campaign. He was instrumental in securing, again in concert with Mr. Parsons, a $1,000,000 lead gift. When the professional staff was judged to be fully ready to manage the campaign, Mr. Miller's work with the chapter was finished, with more than $2 million committed. Reference: Stephen Parsons Chief Development Officer Baptist/South Miami Hospital 305-668-5222 Friends of Rookery Bay, Naples Florida Peggy Calhoun is currently conducting the study phase of an $8,500,000 capital campaign for this important estuarine research reserve on Florida's Southwest Coast. The lead gifts phase of the campaign will commence immediately upon conclusion of the planning study. This campaign will realize public as well as private funds. There are already substantial State and Federal financial commitments for this project. An Oversight Committee comprising important local, regional and national members has been recruited to provide the leadership in this campaign. Pa~e 6 of H Millet, Calhoun and Company Janumy 18, 2002 Reference: Gary Lytton Florida Depa~nent of Environmental Protection Rookery Bay National Estuarine Research Reserve 300 Tower Road, Naples, Florida 34113 941-417-6310 Goodwood Museum and Gardens, Tallahassee Richard Miller served as consultant on a planning study and capital campaign to restore this 19th Century plantation to be a museum and community resource. It is located on Miccosukee Road within a mile of the center of Tallahassee. It was the center of social activities in the first half of the 20th Century, before it fell into disrepair and disuse. Historical preservation grants totaling more than $2,000,000 from the State of Florida and a few private gifts allowed the organization to restore the house as a museum. Other buildings have been restored until today k is nearly finished. When the project began, there was no Board of Directors to provide policy and relationships with the community. The consultant's recommendations to establish a volunteer Board and other essential elements of nonprofit management organizations has helped Goodwood succeed as a major factor in the life of Leon County. Reference: Larry Paarlberg Executive Director Goodwood Museum and Gardens 1600 Miccosukee Road, T~llahassee, Florida 32308 850-877-4202 Miami Lighthouse for the Blind When the $3 million campaign to construct an additional building for the Miami Lighthouse for the Blind began to falter, the Board of Directors contracted with Richard Miller to help resurrect it. Working with a small group of Directors who comprised the Campaign Committee, Miller provided counsel that resulted in realizing two large gifts that ensured a successful campaign. The building was completed and is now serving the Lighthouse in its expanded efforts to serve the blind residents of Miami-Dade County. This work was City of Aventura City Cultural Arts Center Proposal Page 7 of 11 Millet, Calhoun and Company January 18, 2002 completed in late 1995, just prior to the merger of his firm with Peggy Calhoun's, forming Miller, Calhoun. Reference: Richard DeCair Director of Development Miami Lighthouse for the Blind 601 S. W. 8~ Avenue, Miami, Florida 33130 305-856-2288 Palm Beach Institute of Contemporary Art (PB/ICA), Lake Worth, Florida: Sidney Brien was the principal consultant for the development of the Palm Beach/Institute of Contemporary Art. He had total responsibility for the conception, planning and reinvenfion of what was formerly the Lannan Foundation Museum. Purchased by Palm Beach philanthropists Robert and Mary Montgomery, the museum will eventually be donated to a nonprofit organization. His responsibilities included redefining the institutional vision, mission, corporate look, identity and staff structure; overseeing the design and renovation of a 6,400 square foot Art Deco historic fadlity. He planned and development the museums budget, making the case for building it annually from $500,000 to $1,200,000. He worked closely with Ruder/Finn, the Manhattan publicity fm-n that successfully captured national and international publicity, including the If/all Street Journal, New York, ~ and Chicagq Sun Times. He identified, assembled and managed a staff of blue-ribbon museum professionals to create an inaugural year of innovative exhibitions. Amy Cappellazzo, his curator, is now Director of Contemporary Art at Christie's New York, and PB/ICA's permanent Director, is the well known curator Michael Rush, writer for the NYTimes and author of Nero Media in Late 20t* Centu~y Art. Reference: Robert & Mary Montgomery Philanthropists and owners of the PB/ICA c/o Montgomery & Larson, West Palm Beach, Florida (561) 832-2889 (Atto: Wendy Muman, Schednling Assistance) As Director of the Palm Beach/ICA project Mr. Brien reported directly to Robert & Mary Montgomery. They are major philanthropists in the South Eastern U.S.. Vice President Gore's City of Aventura Mille~, Calhoun and Company City Cultural Atte Center Proposal January 18, 2002 Pa~e 8 of H and Senator Lieberman's fund-raising dinner was at their home. Mx. Montgomery is on the national Board of National Public Radio. Armory Art Center, West Palm Beach: From 1990 through 2000 Sidney Brien spent four years as the principal strategic planner for the Armory Art Center in West Palm Beach. He developed two five-year strategic plans, the first from 19914995 and the second from 1998-2003. Working closely with the Board of Directors and as a coach to the Executive his plans guided the organization in its growth from a budget of $200,000.00 to the current level of $1,700,000.00. Membership growth averaged twenty-five percent in recent years, up to over 1500 in the year 2000. Capital growth has been extensive, especially with the opening of the new Muriel S. Kaplan Sculpture building, the inauguration of the Levy Jewelry Studio and the recent ground-breaking for a third building, a Young Artists Centex for the Armory's expanded children's program. From 1999 through 2000 Peggy Calhoun, Principal of Miller, Calhoun and Co., worked as a fund development advisor at the Armory. In that year unrestricted Board giving alone grew 226%. Reference: Jane McGregor President of the Board of Directors The Armory Art Center Palm Beach, Florida (561) 881-5444 H Mr. Brien reported directly to Jane McGregor as Acting Executive Director of the Armory Art Center. In addition Ms. McGregor was an officer of the Board during the three years that he worked with the Armory Board and Executive Director to develop the five-year Strategic Plan and build the Board's capacity to give and get dollars. City of Aventura City Cultural Arts Center Proposal Page 9 of 11 Mille~:~ Calhoun and Company Januat, y 18, 2002 Gusman Center for the Performing Arts, Miami In his six years with the City of Miami's Gusman Center for the Performing Arts, Mr. Thompson served as primary development officer, including liaison with the theater's support organization, the Friends of Gusman and as grants preparator. During this period, over $7,000,000 was secured for capital improvements, including extensive historic preservation. This process continues and he remains a consultant on capital fundraising and other Gusman projects. Mr. Thompson is thoroughly familiar with alt aspects of theater operations, including staging and production, and with interaction with City management. He successfully kept the 1,710-seat theater open while required to reduce its budget from $1.4 million to $500,000 during the City's worst financial difficulties. Mr. Thompson was instrumental in developing the theater's attached, ten-story office tower into apamnent residences, the fzrst such project in the downtown sector, now widely copied. He also managed all aspects of preserving the theater, a 1926, National Register of Historic Places facility. The restoration plans he helped develop are nearing completion and he continues to add his expertise to perhaps the most important redevelopment project in the City's downtown core. Reference: Art Noriega Managing Director, Miami Parking Authority (City of Miami Management for the Theater) 190 N. E. 3'a Street, Miami, Florida 33132 305-374-6789 Miller, Calhoun and Company does not carry general or professional liability insurance. It has not been required or requested by any of its clients. The company will acquire insurance, if required, at the appropriate time. Miller, Calhoun is registered with the State of Florida. Presently Miller, Calhoun and Company is working with the following clients: American Red Cross, Broward County Chapter, Florida Feasibility study and campaign for a new building, increased programs and endowment funds Pa~e 10 of 1.1 Miner, Calhoun and Complmy January 18, 2002 Brain Injury Association of Florida, Pompano Beach, Florida Fund development planning for operations funding Curtiss Mansion and Gardens, Miami Springs, Florida This capital campaign to restore the historic Glenn Curtiss mansion is currently suspended. Friends of Rookery Bay, Naples, Florida Feasibility study and campaign for capital funds to complete the new research center Junior League of Boca Raton, Florida Capital campaign to fund new construction-a Community Resource Center Nonprofit Resource Institute, West Palm Beach, Florida Teaching fund development planning and capital campaigning SOS Children's Village, Coconut Creek, Florida Endowment funding to match a Kresge Foundation challenge grant The Cooperative Feeding Program, Lauderhill, Florida Capital campaign for a new building in Fort Lauderdale 10. Ten company brochures are provided. City of Aventura C. it~ Cultural A~ts C. eme~ Proposnl Page I1 of 11 Miller, Calhoun and Company January 18, 2002 Milk,~; Calhr~o~ AN INTRODUCTION TO MII.I.la'.R, CP, I.HOUN & COMPANY CONSULTANTS IN FUND DEVELOPMENT MANAGEMENT MARKF, TING PUBLIC RELATIONS Principals: Pel~ Calhoun, ACFRE Richard G. Miller, CFRE ABOUT MILLER, CALHOUN Mission It is the mission of Miller, Calhoun to serve institutions in the not-for-profit sector in their quests to provide services to the public and their particular constituencies in the most efficient and effective manner possible. Background Peggy Calhoun and Richard Miller joined in partnership in 1997, merging two successful consulting firms into Miller, Calhoun. The ftrm continues the work of both Calhoun and Company and Richard G. Miller & Associates, serving diverse nonprofit organizations by providing consulting in the areas of fund development, marketing, public relations and management. The geographic mix of the client base is concentrated mainly in South Florida, but extends throughout the State, into the Northeast United States and Internationally. Peggy Calhoun began her career over twenty years ago and has spent most of that time in Florida, working with the United Way, Salvation Army, Boca Raton Museum of Art, Diabetes Research Institute and other important organizations. She earned the coveted Advanced Certified Fund Raising Executive (ACFRE) designation in 1998 and was President of both the Association of Fundraising Professionals (formerly National Society of Fund Raising Executives) and the Public Relations Society of _America local chapters. Peggy lectures widely and teaches fund raising techniques and theory. Rich Miller has thirty-five years experience in fund development and its related fields. He spent many of those years working in education and the arts at institutions such as University of Miami, Case Western Reserve University, Nova Southeastern University, and Philadelphia College of Art. He was Vice President of C. W. Shaver & Company, a New York-based, national fund raising consulting firm during the 1980s and remains affilluted with that firm. Rich teaches, presents seminars and workshops and provides learning experiences for professionals both in South Florida and nationwide. He is a Certified Fund Raising Executive (CFRE) and President of the local fund raising professional chapter. The Pre-Campaign Preparation Process We understand today, better than ever before, that prospects for major benefactions, especially if they are directors or frequent and important contributors to an institution, often make their derisions with respect to the general level of their gifts to the proposed fund raising campaign long before the actual solidtation takes place. Since this is so, it is important m acquaint the prospective donor with the institution's expectation of gift levels early in the planning process. The planning process, therefore, should involve these important donor prospects with the institution's sense of mission, definition of needs, financia! plan and fund raising goals and strategies. In the Pm-Campaign Pr~amtion Process, during which the feasibility of a campaign is determined, this involvement is realized in part through the formation of an Oversight Committee (or similar committee structure) which brings key leadership and prospects into the early stages of institutional analysis and planning activity. The institution thus is able to establish its levels of expectation promptly and can begin the task of positioning prospects at gift levels substantial enough to meet the goals of the projected campaign. These steps are generally taken in this order: · Miller, Calhoun & Company confers with the CEO, appropriate members of the administrative staff and selected members of the Board to review the plans and goals and to identify prospective members of the Oversight · The Oversight Commi~e is enlisted. · A FinandaL4nalysir and Forevastis developed. · A concise statement of the Case for Support is prepared for use in testing attitudes in confidential interviews. · A thorough analysis of potential gift resources is made. · Confidential interviews are conducted. · A Fund Rain'ng Strategy andAction Plan is drafted, discussed with the Oversight Cot#mittte, and then presented to the Board of Directors Current Clients American Red Cross, Btoward Chapter Brain Injury Association of Florida Curtiss Mansion and Gardens Friends of Rookery Bay Junior League of Boca Raton Nonprofit Resource Institute SOS Children's Village The Cooperative Feeding Program Affliations Association of Funckaising Professionals (formerly National Society of Fund Raising Executives) Planned Giving Council Association of Professional Researchers for Advancement National Center for Nonprofit Boards Florida Association of Nonprofit Organizations Three (3) Florida Nonprofit Resource Centers Association of Women In Communications Services Campaign Planning and Direction Capital and Endowment Fund Development Plans Feasib'flity Studies Board Development Program Development for: An~,,~! ~ving Major gifts V _ ed Proposal Writing and Grantsmanship Prospective Donor Research Case Statements Management Counsel Donor Recognition Retreats, Workshops, Seminars RICHARD G. MII.I.ER, CFRE Pdncipal Miller, Calhoun and Company offers nonprofit institutions professional counsel tailored to fit the needs and demands of the competitive market with services for fund development, public relations, and marketing. Mr. Miller's expertise provides clients with an unusual understanding of the unique demands and opportunities of the nonprofit sector. He has repeatedly demonstrated his ability to help institutions discover their potential through sound planning, increased financial development, and visibility. He has been credited with raising over $300 million for a variety of nonprofit agendes. Richard Miller, a Certified Fund Raising Executive (CFRE) since 1982, is a graduate of Eckerd College and Northwestern University where he earned his bachelors and masters degrees respectively. He is a member of Eckerd's Alamnni Board of Directors; received its Distinguished Alumni Award in 1985 and was elected to its Athletics Halt of Fame in 1982. Miller has served on the Board of Directors of the Lutheran Housing Corporation in Cleveland, Dade Heritage Trust, three local Association of Funclraising Professionals (AFP) chapters, and the Enterprise Ambassadors Program. He was the 1995 President of the Davie/Cooper City Chamber of Commerce. He is currently President of the Ft. Lauderdale/Broward County Chapter of the AFP. He has thirty-five years experience in fund raising and public relations administration in education, human services, cultural affairs, health affairs and the arts. Prior to forming Miller, Calhoun he led the institutional advancement programs at Nova Southeastern University for seven years. Mr. Miller has served the University of Mis~mi~ Dade County Center for Fine Arts (now Miami Art Museum), Case Western Reserve University, and Philadelphia College of Art in a variety of capacities. Mr. Miller is also Vice President of C. W. Shaver & Company, a New York-based consulting firm. While with the Shaver Company since 1984, he has served a number of distinguished clients. He has been a frequent lectuxer and seminar and workshop presenter for the Council for the Advancement and Support of Education (CASE) and the Association of Fundraising Professionals as well as for other national organizations. In addition, Mr. Miller has developed curricula and taught classes for fund raising professionals and volunteers and has conducted workshops for local cultural, educational, arts and social service organizations. PEGGY CALHOUN, ACFRE Principal Peggy Calhoun, an Advanced Certified Fund Raising Executive, has seared 23 years as a full time fund raising professional. She is Principal of Miller, Calhoun and Company, a firm credited with having been involved in over $500 Million raised for charities including museums, social service agencies, and educational, health, cultural and religious organizations. In 1991, she received the Outstanding Fund Raising award given by the Association of Fundraising Professionals (AFP) - Fort Landerdale/Broward Chapter. In 1990, Peggy was given the Creative Fund Raising Award by the Grantsmanship Center. In 1984, she earned the Professional Staff Certificate from the United Way of America National Academy of Voluntarism. Peggy is included in Who's Who in the South and Southwest; Who's Who of American Women and Who's Who in the Wori~ Previously she taught Grant Writing, Public Relations and Planned Giving for the Nonprofit Management Institute at Nova Southeastern University and currently teaches fund development workshops and related classes for Barry University and the University of Miami. Prior to consulting, Peggy's extensive staff experience included raising $3.7 Million in nine months for the Boca Raton Museum of Art; overseeing a $60 Million, national campaign for the Diabetes Research Institute Foundation at the University of Miami School of Medicine; successfully concluding a capital campaign - including building the endowment from $2.6 M~qllon to $I0 Million - for the Salvation Amay in Fort Lauderdale. She has also raised annual, capital and endowment funds for the Boy Scouts of America, YMCA and United Way. While with the United Way, she was credited with tripling the amount of money raised in four years. Peggy is the past President and National Delegate of the Broward Chapter of the Association of Fundraising Professionals. In 1993 she was President of the Gulfstream Chapter of the Public Relations Society of America. Peggy is a former Board member of the Broward Planned Giving Council and the Advisory Board of Florida International University, School of Journalism and Mass Communications She graduated from Southern Illinois University as an Illinois State Scholar and Presidential Scholar at the age of nineteen. In 1994 she was awarded a Master of Arts in philanthropy and Development from St. Mary's College in Minnesota, graduating with a 4.0 grade point average. In 1998 Peggy became the 33'a professional to receive the lifetime accreditation of the Advanced Certified Fund Raising Executive, a distinction earned by a select fe~ of the 25,000 members of the Association of Fundraising Professionals. Florida Literacy Coalition, Inc. Florida Nonprofit Resource Center Florida Sheriffs Youth Ranches FORCE Fort Lauderdale Children's Theatre Fort Landerdale Players Fort Lauderdale Historical Society Friends of Rookery Bay Gilda's Club South Florida Girl Scouts of Broward County Goodwood Museum and Gardens Graves Museum of Archaeology and Natural History Gusman Center for the Performing Arts Habitat for Humanity Henderson Mental Health Center Hep-C ALERT Inside Out Theatre Company James Randi Educational Foundation Junior League of Boca Raton Little Acorns Children & Family Programs/Children's Flying Circus Locks of Love Miunai Lighthouse for the Blind Mount Sinai Medical Center Foundation National Association of Chiefs of Police National Hot Pepper Association National Longevity Foundation National Ovarian Cancer Coalition National Self-Defense Institute Nonprofit Resource Institute Orbis International Order of Malta, Sao Paulo, Brazil Association palm Bay Academy Charter School Pankey Institute for Advanced Dental Education Perry Institute for Marine Science Seminole Theatre SOS Children's Village South Florida Center for Educational Leaders South Florida Food Recovery South Florida Free Beaches South Miurni Hospital Special Olympics Florida Swim/Dive Fort Lauderdale Temple Israel The Assembly Center The Cooperative Feeding Program The Starting Place United Way of Broward County University of Miami, Center for Nonprofit Management Westminster Academy Whitbread Race Americas Women In Distress (Boldface type indicates cuttem clients.) PERSONAL CLIENTS OF RICHARD G. Clients served while with C. W. Shaver & Company Avenue of the Arts, Philadelphia, Pennsylvania Davidson College, Davidson, North Carolina Fort Wayne Fine Arts Commission, Fort Wayne, Indiana Institute for American Indian Studies, Santa Fe, New Mexico Kravis Center, Palm Beach, Florida National Storytellers Association, Johnson City, Tennessee Raleigh Arts Commission, Raleigh, North Carolina Strathmore Center for the Arts, Bethesda, Maryland University of Texas at Dallas, Dallas, Texas Wolf Trap Farm Park for the Performing Arts, Vienna, Virginia Other personal clients Ben Shepherd Foundation, Miami, Florida St. Paul's Church, Paget, Bermuda City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 5, 2002 Clover Development Strategies, Inc. Ms. Clover B. Apelian, CFRE, CAHP 1400 East Hillsboro Blvd., Suite 301 Deerfield Beach, FL 33441-4202 Dear Ms. Apelian: Thank you for submitting a proposal in response to the City of Aventura's Request for Proposals for fundraising services for the City's Cultural Arts Center. The Aventura City Commission would like to invite you to a Commission Workshop on Thursday, March 21, 2002 at 10:00 a.m. to give a presentation of your company's qualifications. The presentation will be limited to 30-minutes. The workshop is held in the fifth floor Conference Room of the Aventura Government Center, 19200 West Country Club Drive, Aventura, FL. Please call 305-466-8911 to confirm your attendance at this workshop. We look forward to your presentation. Sincerely, Judy Appelgren Assistant to the City Manager ja cc: Eric M. Soroka, City Manager PHONE: 305-466-8910 ' F~x: 305-466-8919 PROPOSAL FOR SERVICES for CITY OF AVENTURA Aventura, Florida January 18, 2002 Presented by: CLOVER DEVELOPMENT STRATEGIES, INC. 1400 East Hillsboro Blvd., Suite 301 Deerfield Beach, Florida 33441 (954) 429-8900 Toll Free (800) 741-4147 Fax (954) 429-8920 E-Mail: Capelian~aol.com Web site: www.cloverfund.com January, 2002 ,-, OUR M SS ON,-, To exceed the expectations of those we serve. To provide a working environment wherein client and staff will share in the goal of creating a finer society. To leave every project with our clients enjoying an enhanced image as a result of our efforts. To he recognized as one of the nation's preferred campaign and operational development counselors. Founding Member and President · Association of Philanthropic Counsel 1400 E, HILLSBORO BOULEVARD, SUIlrE 301, DEERFIELD BEACH, FL 33441 * OFFICE (954) 429-8900 * FAX (954) 429-8920 www.cloverfund,com TABLE OF CONTENTS General Information ................................................ 4 Letter of Transmittal ............................................... 5 Introduction ................................................... 6 Our Firm ................................................... 7 Proposal Offering ................................................. 8 Our Objectives .................................................. 15 Our "Integrated Approach ......................................... 16 The Capital Campaign Process ..................................... 17 Commitment .................................................. 22 Appendices .................................................. 23 Professional Biographies .................................... 24 References ............................................... 33 APC .................................................. 34 AFP .................................................. 35 Florida State Registration ................................... 36 GENERAL INFORMATION 3. 4. 5. Clover Development Strategies, Inc. 1400 East Hillsboro Blvd., Suite 301 Deerfield Beach, Florida 33441-4202 (954) 429-8900 DCS, Inc. is a sub S corporation and was established in September, 1990. Clover B. Apelian, CFRE, CAHP, is the Principal of the firm. Clover B. Apelian, CFRE, CAHP is in charge of the proposed project. Clover B. Apelian Jerry Algozer Kathy Schunk Janet Harris Project Manager Study & Campaign Manager Special Projects Data Management NAME/ADDRESS Mariner's Hospital PEOPLE ON PROJECT Lou Loncaric Carl Du Bois Tom Schramm RESPONSIBLE Study Director & Campaign Manager Principal Staff oversight Dade Christian School Clover B. Apelian Lou Loncaric Kathy Schunk Janet Harris Project Manager Study Director Special Projects Data management Biomotion Foundation Clover B. Apelian Jerry Algozer Jackie Crenshaw Janet Harris Project Manager Study Director Study Associate Data management General Liability Insurance: Carrier: Park & Associates, Inc. Limit: $2 million aggregate $1 million each occurrence Premium: $554.45/year Expiration date: 12-6-02 January 18, 2002 Mr. Eric M. Soroka City Manager City of Aventura Financial Support Services Department 19200 West County Club Drive Aventura, FL 33180 Dear Mr. Soroka: Thank you for the opportunity to provide this proposal for services to you and the City of Aventura. We propose to provide any and all services as set forth in "Request for Proposals for Competitive Sealed Proposals to provided professional fund raising services" for the proposed City Cultural Arts Center including, but may not be limited, to: (1) (2) Capital Campaign including endowment, and The creation of a not-for-profit organizational structure managed by a Foundation; and the transition plan and process from capital fund raising to the annual, sustaining campaign. RFP#: 02-1-18-2 for prices which are offered herein for the first annual period commencing as directed by the City of Aventura. It is understood and agreed that we have read Aventura's Scope of Services described in the RFP and that this proposal is made in accordance with the provisions of such Scope of Services. By signing this proposal, we guarantee that all items included in this proposal meet or exceed any and all such Scope of Services. We agree, if awarded the contract, to provide the goods and services set forth in the RFP and comply with all terms and conditions indicated in the RFP and at the price set forth in this proposal. We very much appreciate your interest and look forward to hearing from you. Sincerely yours, Clover B. Apelian, CFRE, CAHP President ~o~d~ ~. A~o~ or P~t~e INTRODUCTION Clover Development Strategies, Inc. is pleased to present this proposal to provide management consulting services for the City of Aventura (Aventura). Presented here is a comprehensive overview of our firm, the services to be performed, the time frame in which to accomplish your objectives, and the fees for those services. Thank you for this opportunity to present this proposal. Clover Development Strategies, Inc. would be honored to serve Aventura as your counsel. OUR FIRM Through its president and associates, Clover Development Strategies, Inc. (CDS) has both the capability and capacity to provide the services required by Aventura. CDS is a full-service fund raising and public relations Florida-based corporation founded in 1990 to provide counsel and hands- on management services for not-for-profit organizations. Emphasis has been on health and human services projects, but experience has been in all sectors of the nonprofit realm. CDS specializes in conducting campaign readiness activities (research, preparation of materials creation of systems and planning) and feasibility studies. To complement these and to ensure progress, comprehensive campaign management (which may be either full time, or on an interim basis) is provided. Our firm has extensive experience in the south Florida market, which is an especially unique region in which to raise philanthropic funds. With its diverse cultures and growth in population from throughout the world, making the case for an organization's need for support is both a challenge and an opportunity well understood by CDS professionals who have made their marks with successful careers right here. CDS's approach to raising funds is unique, progressive and tailored to each client's specific situation. We are a small firm by design. We keep the number of projects in which we engage to a level that allows the principal of the finn to oversee management of each and every one. This provides the continuity and the opportunity for meaningful, productive collaboration with the client's own management and development staff. Course corrections, when called for, are immediate and accurate. Our firm believes that each client is unique. We design comprehensive Resource Development programs that include but may not be limited to acquisition of Major Gifts, Corporate Gifts, Planned Gifts and the development of a widespread volunteer (auxiliary) structure as well as donor and foundation research, grants writing, event planning, leadership training, donor-tracking data management and strategic and long-range planning. January 18, 2002 RFP #02-1-18-2 TECHNICAL PROPOSAL SUMMARY: Clover Development Strategies, Inc. (CDS) is a Florida-based consulting firm that has the capability to deliver full and complete fund raising services to its clients. Each client we work with is unique; therefore, the services to be provided are customized to meet the needs and desires of each organization. We propose to provide the following services to the City of Aventura (Aventura) in the successful completion of its Capital Campaign including, but not limited, to: · Assessment of the Capital Campaign in terms of capacity · Preparation of a detailed Plan that will include, but not be limited, to: - Fund Raising Feasibility Study (awareness/cultivation program) - Capital Campaign to include individuals, foundations, corporations and community organizations - Assistance with both the Capital followed by the Annual Campaign - Development of Campaign Structure - Prepare a generic proposal - Detailed Campaign Calendar customized to Aventura's needs - Public Relations, Community Relations and Marketing Strategies as needed. · Development of an institutional research component targeted toward local, regional and national corporations and foundations. · Design and implementation of all infrastructure operations · Implementation of Total Financial Resource Development Program · Assistance with the design of all public relations and promotional materials attendant to the Campaign. · Preparation of customized materials for each segment of the Campaign. · Assistance with the transition from the capital back to the Annual campaign. · Assistance with recruitment of individuals to serve on the Foundation Board, Foundation Committees and the Campaign Cabinet. · Training and oversight of volunteer leadership, including the provision of written committee January 18, 2002 RFP #02-1-18-2 job descriptions for the various responsibilities typically assigned to Foundation Boards. Assistance with a total Major Gifts campaign, including cultivation of donors, training of solicitors (lay and professional), assistance with solicitation of prospects, including local, regional and national businesses and individuals, and management of the fund raising process. · Consultation in the planning of fund raising events, if any We propose that the campaign emphasize giving by individuals, although we will also work on broadening the reach of Aventura into foundations, corporations and other sources, both locally and beyond. We are convinced that long-term financial security is best achieved through the development of programs and vehicles which appeal to the philanthropic and economic interests of individuals. That is why we focus on tax-wise vehicles which offer donors ways to give that fulfill their estate, financial and tax planning needs. Approximately 80% to 85% of charitable contributions in the United States are made by individuals. Therefore, a substantial effort will be concentrated in this area. CDS is committed to making our clients financially self-sufficient once the financial campaign is completed. Overall staff and volunteer training will combine classroom sessions with actual field experiences. The training will be directed towards all phases of the campaign. As each potential source of funding is designed and thereafter accepted by campaign leadership, a customized training component will be provided. Furthermore, we will concentrate heavily on prospecting for and cultivating donors and closing gifts. As stated, CDS believes that each client is unique, and we design our role to meet a client's needs. It is understood that a partnership exists between Aventura and CDS whereby Aventura agrees to carry out its part, i.e., commitment to the tasks at hand, completing deadlines and working in a cooperative manner for our common goals. The success of this effort depends upon the ability of each of Aventura's participants to respond to the activities at hand in a timely manner. The principal of CDS, its employees and/or sub-contractors will successfully carry out the envisioned programs. If requested, CDS will assist with recruiting required staff for Aventura in order to carry out the campaign plan. BACKGROUND AND EXPERIENCE CDS, Inc. is a management consulting firm to the not-for-profit sector. Established as a sub S corporation in 1990, the firm has worked with numerous 501(c)(3) organizations throughout south Florida and beyond. The principal has nearly 35 years experience in creating and managing nonprofit programs and in resource development. CDS, Inc. professional associates are carefully chosen for their skills and experience to reflect the superior quality and level of service CDS, Inc. January 18, 2002 RFP #02-1-18-2 demands for each and every project. PERSONNEL ORGANIZATION AND STAFF The principal of the firm and a program manager would comprise the professional team providing "hands on" supervision and counsel. Supporting them would be an administrative assistant. During the tenure of the contract, additional support persons may need to be added to absorb work generated from the increased tempo of the program. It is important to note that CDS, Inc. is based in South Florida, a multi-national region. We understand and appreciate - both personally and professionally- the importance of sensitivity to the diverse cultures which surround the City of Adventura and would energetically and consciously strive always to maintain a cultural balance in the selection of personnel. (City of Adventura guidelines would be strictly followed). Sub-Consultants: Leon Rubin Paula Taylor Nansy Mackenzie M. Elizabeth Brown* Dawn McCormick Kathy Schunk Jerry Algozer* Proposal writer Researcher/writer- National Proposals Graphic/Design Web site design, copy writer Media & Video Production oversight Feasibility Study Interviewer Feasibility Study and Campaign Manager CDS is an equal-opportunity employer. We select, promote and otherwise treat our employees and sub-contractors on the basis of their ability to contribute to the growth of our company and our client organizations. Race, religion, color, sex, age, marital status, sexual orientation, national origin, citizenship and/or disability that does not prevent the performance of the essential functions of the job with or without accommodation are not considered in hiring or for any other employment-related purpose. TECHNICAL APPROACH Clover B. Apelian, President and CEO of CDS, Inc., will have primary responsibility for the engagement of the capital campaign and the ancillary activities detailed in this proposal. The campaign will be set around a plan that will encompass the application of research, training, calendar development, design of materials, recruitment of fund raising leadership and the generation of planned, recurring, institutional, foundation, capital and major gifts. The execution of that plan is the cornerstone of the successful completion of the Capital Campaign. Januar~ 18, 2002 RFP #02-1-18-2 The project falls into several natural phases which occur in sequence as follows: Phase I IntemalAssessment(uptofourweeks) · history · needs · current assets Phase II External Assessment (up to eight weeks) · create the "story" (case for support) · visit with up to 75 key individuals, corporations and foundation leaders · provide a report to include critical observations and recommendations Phase III - Implementation (12-18 months) · create and organize the structure · create the Campaign Plan · Implement and execute the Plan components of the active portion of the campaign Phase IV - Transition (less than 90 days) · from capital to annual MANAGEMENT AND CONTROL CDS will have direct-line control of all contracted work. From time to time it will be helpful to have the CDS sub-contractors meet with and discuss various projects directly with designated Aventura staff and/or lay leadership. CDS will facilitate these meetings. Aventura will retain control and possession of all records, with the exception of the confidential Feasibility Study Interview questionnaires, which are the property of CDS. The Feasibility Study Report will provide critical observations and recommendations to form the basis of the Campaign Plan. Written reports outlining the campaign progress will be provided to Aventura's designated representative on a regular basis and more frequent oral reports will be ongoing throughout the process. With good communications between the consultants, staff and leadership, a steady flow of information will be available. Finally, we would suggest as the model for engaging lay leadership in Aventura's fund raising campaign having the newly-formed Foundation Board serve actively in the fund raising efforts along with a special committee (or Campaign Cabinet) available for the limited time of the campaign. Our experience shows that a special purpose development committee provides the greatest return on investment. January 18, 2002 RFP #02-1-18-2 DIRECT AND INDIRECT COSTS/FEES/COMPENSATION The fees, as required pursuant to the code of conduct to which CDS, as Professional Fund Raising Counsel subscribes, are stated in a fixed dollar amount as follows: Phase I Internal Assessment due at contract signing $12,000 Phase II External Assessment (Funding Feasibility Study) $24,000 due and payable as follows: - at the commencement of the Study - at the commencement of the community interview process - upon completion of the interview process $ 7,500 $11,000 $ 5,000 Phase III Implementation $12,000 monthly fee due and payable upon receipt of invoice Phase IV Transition $ 5,000 monthly; due and payable upon receipt of invoice Reimbursable Expenses: Costs which are budgeted and which are incurred in the interest of this project will be billed during the period in which they occur for bulk photocopying (training materials), courier service when client requests, air travel and related travel expenses for accommodation and meals when travel is more than 100 miles from Broward County. All other expenses are included in the fee. Additional Services and Personnel: If the scope of this project is changed or more development-related professionals are required, additional fees will be quoted. These might include: a writer/editor, graphic artist, foundation researcher, prospect researcher, direct mail specialist, event specialist or planned giving specialist. SUMMARY OFFER CDS, Inc. offers to perform under this proposal at the rate of $12,000.00 per month for the initial term of one year, for a total "not to exceed" the amount of $144,000.00. ORAL PROPOSAL PRESENTATION CDS would be pleased to present this proposal to Aventura's designated Review Committee at a day, time and place mutually agreeable. January 18, 2002 RFP #02-1-18-2 CODE OF ETHICAL CONDUCT We are members of the AFP (Association of Fund Raising Professionals) and the Association of Philanthropic Consultants. We strictly adhere to the ethical codes and standards of these organizations. Furthermore, we are registered with the Florida Department of Agriculture and Consumer Affairs as Professional Fund Raising Counsel and abide by its requirements. DATA PROCESSING Decisions regarding donor-tracking software will be mutually agreed to within the first 100 days of the contract. The Internet is a useful tool for communications, research and campaign/foundation identity. January 18, 2002 RFP #02-1-18-2 SUMMARY The proposal envisions a complete Capital Campaign process as well as the creation, organization and management of the Total Financial Resource Development Program to enable the goals desired by Aventura to be achieved. · · · · · · · January 18, 2002 RFP #02-1-18-2 THE CAPITAL CAMPAIGN PROCESS Step I: The Feasibility Study (10-12 weeks) The Feasibility Study will answer the questions the Board and other "insiders" have regarding the community's interest in your project and, if interested, the prospects' level of willingness to be involved - with leadership time, their own money and identifying and asking others for money. Questions are asked around several broad categories and tell the interviewer and, thus your organization a great deal about the individuals you have selected to be interviewed. CDS will seek to achieve the following objectives: Determine the community's general perceptions about the image of your organization, about your board, your Chief Executive Officer and other leadership staff. Test your case for support so as to evaluate its credibility, its level of perceived urgency, and the degree to which it will attract philanthropic support. Test various campaign organization models to determine which would be most efficient and effective for accomplishing our goal. Identify the person or persons who must lead your campaign. Who will people follow? (When this is revealed, he/she is interviewed to find level of interest in this project.) 5. Identify additional volunteers to help conduct the campaign. Gauge the prospects' level of intent to provide leadership and financial support for your campaign. (We are interested in the high and low range totals of those interviewed. Traditionally, if the Feasibility Study is positive and the Board votes to pursue a campaign, Campaign donors usually give more than the Feasibility Study predicts once properly cultivated). Project how much of the total project cost can be raised through a well organized and implemented campaign and, in turn, recommend a challenging, yet realistic campaign goal. Use the study process to educate and cultivate prospects, then set their sights on specific gift choices according to their individual capabilities. Obtain lead gifts while still in the Study process from those whose interest level and gift capabilities warrant early cultivation and solicitation. CDS will provide counsel regarding strategy and approach to specific prospects to initiate specific lead gift solicitations at the highest level, as appropriate. To state the obvious, the quality and reliability of the feasibility study results correlate directly to the quality input received from those interviewed This places the utmost importance on the proper selection of interview candidates relative to the perceived value of the insights they can provide. Emphasis in selecting the study group should be placed on those closest to the organization, have the capability to make major gifts and a strong interest in wanting you to reach your goal. January 18, 2002 RFP 002-1-18-2 The Feasibility Study, therefore is a major, initial cultivation tool which, if proper candidates are selected and interviewed will be ready to make their gil~s and pledges either during or soon after the campaign is launched. Those with little or no understanding or emotional attachment to your project will be of little help and, while some may indicate mild interest, will require a substantially longer time of cultivation before a gift is realized. Those who must be interviewed by category are: Current and past (look back up to 5 years) donors of $5000 and above; All Board members; Administrative leaders; Patients/clients/alumni with high net worths and a perceived interest in the work of your organization; Leaders from the community who typically support outstanding new projects "for the good of the community;" Vendors to your organization or to PBOI; Corporations, especially those with some affinity for the project or for the programs/services that will be provided once the building is completed. If time permits and to expand the visibility of your organization, the following could be interviewed: Local foundation officials Local politicians who could be helpful Local businesses (banks, law firms, others) I. THE FEASIBILITY STUDY PROCESS .Phase I: Phase Ih Phase IIh Information gathering and Study preparation - Write and print the Case Statement - Schedule the interview appointments Initial letters of request Phone calls to prospects Confirmation Field work - One-on-one confidential interviews (over a 2-week period, if possible) - Key prospects interviewed during the last 3 days, if possible Preparation of the formal written report which contains - Critical observations and analysis - Recommendations as to how to proceed - Selected prospect comments and answers to the questions asked. 18 January 18, 2002 RFP #02-1-18-2 Step II: The Capital Campaign (40 - 60 weeks) The structure, timing and personnel for the Capital Campaign are determined from the findings of the Feasibility Study. The Campaign Plan is constructed based upon the goal that was revealed in the Study and an analysis of the answers prospects gave to the questions regarding their personal gifts and involvement. The typical campaign has an active "life" of approximately 40 weeks from launch to reaching its goal with both gifts and pledges. This is also the amount of time most volunteers will give to such an intense effort. They are community leaders and they will be needed elsewhere, in many cases, so will be more apt to involve themselves in your campaign if they can see "the light at the end of the tunnel." Campaigns are conducted sequentially by gift amount. The highest gifts are solicited first, followed by the next level and so on by the Divisions selected. The collective wisdom, over more than 40 years of organized campaigning is that people will respond in kind to the lead gift; therefore if it is too low, every other gift will be lower. "Lead from strength" is the strategy: highest girls first. Additional high gifts will be forthcoming throughout the campaign - may even be higher than the first lead gift. The excitement and interest that is created from the campaign activity will often attract new donors who are late in learning about the project but want to be included Each Division has its own persona: financial services or pharmaceuticals or sports-related businesses and people, for example. Division Leaders are recruited from within the specific constituency or affinity group. Leaders recruit their Team Members from that same constituency and assignments are made according to an individual's contacts and knowledge of persons or businesses within the constituency. The last Division to kick off is the Community Division which, as it name states is an invitation to the entire community to make gifts usually in the $100-$1000 range. Following the active portion of the Campaign, CDS, Inc. prepares your organization for on-going Annual Campaign work so that momentum is sustained and interest is kept high. This would include creating special events specific to your organization, a direct mail calendar so that you could mail to your donors and any new prospects periodically throughout the year (newsletters, new brochures, solicitation letters, etc.) and developing a complete Board and Committee organization structure that is open and inviting to community members at whatever level or project/activity they would most enjoy. It could also include establishing an auxiliary that would represent many of the areas of the city, county or region. The Campaign will reveal outstanding leadership which can be recruited for the Board and committees and is an ideal group from which to recruit as they are major donors and therefore have a vested interest in your on-going success. 19 January 18, 2002 RFP 002-1-18-2 Phase I: II. THE CAPITAL CAMPAIGN Days 1-100: Campaign organization structure determined - Size of Steering Committee and divisions needed - Persons identified to chair divisions Campaign Plan completed - Divisional kick-off dates - Final campaign goal determined, justified, qualified Volunteer Campaign Chair recruited and solicited Volunteer Pacesetters Chair recruited and solicited Campaign literature drafted/some completed - Institutional Newsletter implemented for heightened visibility/awareness Lead gift solicitation initiated Target is 40% of the campaign goal during this time Campaign Steering Committee (Division Leaders) recruitment initiated Phase Il: Days 101-180: Campaign leadership recruitment completed and in place Division leaders trained Division Team members recruited/trained Generic Institutional proposal written Foundations identified; solicitation begins Leadership (both from within and from the community) completed Divisional committee meeting calendars completed for 12 months - Divisional kick-offs scheduled according to the Plan Campaign made public when 40% of the goal is obtained First Division Committee kicks off with high degree of visibility, publicity. - Campaign Chair and Key internal leadership play major, very public roles from this point forward. Days 181-270 Review Campaign progress - All foreseeable Campaign committees operating and on Plan - Continue work on high level gifts; new prospects will be revealed - All operational systems are in place (donor tracking, pledge notices, acknowledgments) January 18, 2002 RFP #02-1-18-2 Days 271-365: - Initiate research, identification and cultivation of additional sources of funding - Begin community-wide consumer seminars ("Infomercials") regarding the new services to be available in the community Early marketing of the new program/services Collect data for future marketing and service provision January 18, 2002 RFP #02-1-18-2 COMMITMENT It is our sincere hope and desire to work with Aventura on this project. Clover Development Strategies, Inc. commits all of its resources to each and every project as needed. We accept only those assignments where we feel we can help bring about the desired results. A principal of the firm is always involved and always supervises the work of others assigned to your project. We strive to work in those communities and on those projects wherein we can make a difference, and you are encouraged to contact our references regarding fulfillment of our responsibilities. Our clients note how our staff become deeply involved in their respective assignments. This is no accident. We select our staff on the basis of many criteria, one of which is the demonstration of an attitude of caring and commitment. Further, virtually all of our staff have served for years in organizations that are "people serving." That is, they have not been project managers but truly dedicated servant leaders. If CDS, Inc. is selected to provide the professional services you require, you may rest assured that we will commit all that it takes to realize the goals and objectives you wish to meet. Our professional staff will be assigned as needed to work on your project, assuring you of the highest level of expertise for each specific activity. Thank you for this oppommity to be of service to you and to your organization. We never take for granted - and do fully appreciate - the trust which is required to enter into this kind of relationship with counsel, and we would consider it an honor to work with you. FOR CLOVER DEVELOPMENT STRATEGIES, INC. Clover B. Apelian, CFRE, CAHP President and Chief Executive Officer January 18, 2002 RFP #02-1-18-2 APPENDICES ,January 18, 2002 RFP #02-1-18-2 CLOVER DEVELOPMENT STRATEGIES, INC. SENIOR MANAGEMENT TEAM Professional Biographies We are a small firm -- by design. The basis of our service is that we wish to have our Principal involved in every program we serve. The larger we become, the wider the gap between the firm's best experience and an organization. We protect against that by limiting the number of projects at any given time. CDS, Inc. offers a wealth of experience. Each person has a special area of professional expertise. Their abilities do not duplicate one another, but rather, are complementary. The one essential element that we all share is our true understanding of the staff/volunteer relationship that exists within every organization. We are all highly sensitive to both the blessings and challenges that are found in this area. Our emphasis is on representing a Aventura in a manner that will exemplify its reputation, enhancing that reputation whenever possible. We accomplish this by producing programs that are viewed as professional in nature and of a quality that is consistent with Aventura's own high standards. Following are the biographies of the principal of the firm and the Vice President. January 18, 2002 RFP #02-1-18-2 CLOVER B. APELIAN 1400 E. Hillsboro Blvd., Suite 301 Deerfield Beach, Florida 33441 (954) 429-8900 With nearly 35 years of professional resource development experience, Clover has created numerous institutional fund-raising programs where none existed as well as managed and expanded currently operating programs. These include community hospital foundations, libraries, independent schools, museums, churches, temples and numerous children's and adult social and health programs. Her experience in development planning, donor acquisition, board and volunteer training and management, corporate giving programs, planned and annual giving programs, capital and endowment campaigns, and awareness/visibility programs attests to her excellent interaction skills and the depths and breadth of her professional expertise. The founder and president of CDS, Inc. has nearly 35 years of fund raising experience and brings a personal as well as professional commitment to apply all of her professional skills, talents, and resources to your campaign project in an active, hands-on manner. A former certified music teacher, she conducts workshops and seminars nationwide and has served on the adjunct faculty of Nova Southeastern University. Certified by the Association of Fundraising Professionals (AFP) formerly the National Society of Fund-Raising Executives (NSFRE) and the Association of Healthcare Philanthropy (AHP), Clover is a founding member and past president of theBroward Chapter of the NSFRE. She is also a founder of the Health System Development Network (HSDN), which is a special committee of the association of Healthcare Philanthropy and comprises corporate level development officers of more than 40 multi-unit health care systems. Clover was the first president and a founder of the Association of Philanthropic Counsel (APC), a national professional association for qualified consultants. CAREER SUMMARY Senior level resource development professional with a broad range of management expertise in establishing and managing both large and small institutional fund raising programs. More than thirty-five years specific experience in capital campaigns/feasibility studies, donor acquisition, volunteer management, corporate giving programs, planned giving, annual giving programs, and awareness/visibility programs. Excellent interaction skills with demonstrated capability for achieving bottom line results. QUALIFICATIONS · Proven track record in the establishment of new resource development programs. From start- up phase to full operation. · Demonstrated ability to create and manage the entire feasibility study and capital campaign processes and to recruit and retain volunteers especially from influential constituencies. .January 18, 2002 RFP #02-1-18-2 · Proven skills in communication as workshop presenter and through published articles and broadly distributed house publications. · Creative - designed numerous unique programs to attract and to increase gifts and volunteer support. PROFESSIONAL BACKGROUND MANAGEMENT CONSULTANT FOR NON-FOR-PROFIT ORGANIZATIONS PRINCIPAL, Clover Development Strategies, Inc. and PRESIDENT, Clover Development Strategies. Inc. 1979toPresent 1989toPresent Consultant to non-profit organizations who wish to create new fund raising programs or to refine and expand existing ones. Aventuras receive numerous services including but not limited to: feasibility studies, capital campaign planning and management, comprehensive board training, strategic/long-range planning, fund raising program assessments, direction for increasing annual support, endowment and planned gifts; special events creation and management and awareness-building programs. · Established the Resource Development office where none had existed in the 50 year history of the District. · Developed the plan for comprehensive fund raising and set the goals for producing new (philanthropic) sources of revenue. · Established the Planned Giving program. · Produced special events that attracted large groups of people and steadily increased the revenue by 75% over the three years of operation. · Recruited a Board comprising locally prominent people from the business and social community. · Created a unique corporate solicitation program. Wrote all materials for the resoume development program including a Policies and Procedures manual, all brochures, newsletters, direct mail pieces and media information kit. MAILMAN Aventura FOR CHILD DEVELOPMENT 1980-1987 (University of Miami, School of Medicine, Department of Pediatrics) Reported to the Vice Chairman, Department of Pediatrics - University of Miami School of Medicine - and to the Director of the Mailman Aventura. Established the comprehensive January 18, 2002 RFP #02-1-18-2 resource development program. Responsible for all fund raising and awareness-raising programs. · Developed complete, comprehensive programs including: - annual campaign - endowment campaign - corporate programs - foundation grants - major donor strategies - special events and public awareness PAPANICOLAOU CANCER RESEARCH INSTITUTE 1978-1981 (Now the Sylvester Comprehensive Cancer Center, University of Miami) ST. FRANCIS HOSPITAL, Miami Beach, Florida Reported to the President and the Vice President for Resource Development. Responsible for various aspects of these development programs; strong emphasis on foundation grantsmanship (St. Francis) and public awareness (Papanicolaou). HANNAH NElL CENTER FOR CHILDREN 1970-1978 Reported to the Executive Director. Responsible for establishing the comprehensive development program for this 40-bed residential treatment facility for dependent, neglected, emotionally disturbed children. · Raised $3.2 million to build new facility. · Developed annual giving program that yielded $700,000 annually. · Developed special events activities to promote awareness. EDUCATION BACHELOR OF SCIENCE Barry University Ohio State University Baldwin Wallace College Conservatory (Undergraduate work in music) Completed numerous graduate level and professional development courses including more than five hundred hours of specific resource development course work. January 18, 2002 RFP #02-1-18-2 CERTIFICATIONS · National Society of Fund Raising Executives (CFRE) · National Association for Hospital Development (CAHP) ORGANIZATIONS · President and Founder - Association of Philanthropic Counsel - 1996 - 1998 · President and Founder - National Society of Fund Raising Executives/Broward Chapter - 1992 · Secretary/Treasurer - Health Systems Development Network ofthe National Association for Hospital Development - 1988-1989 · Associate Professor, Non-Profit Management Institute, Nova University Accomplishments · Conducts numerous workshops for area non-profit organizations · Created and managed for three years the "Basics of Fund Raising" day long workshops sponsored by the Broward Chapter of NSFRE that drew people from throughout Florida. · Created comprehensive Resource Development programs where none existed for numerous non-profit organizations including planning and planning documents, by-laws, policy and procedures manuals, board and committee recruitment, organization structure, and committee staffing. · Created numerous unique events for Association for Retarded Citizens. · Wrote policies and procedures for numerous organizations. · Created, organized and managed the first capital campaign in Ohio that combined state funds with private funds. · Went on to be primary consultant to architects as to building design for optimum program integrity and remained as development director of this Ohio program. · Created, organized and managed an arts-oriented substance abuse for junior high school students, a unique concept at the time, which has since gained national credibility as a treatment mode. · Was an adjunct professor at the Nova University Fund Raising School; taught classes on Volunteer Management and Board Leadership. · Created fund-raising foundations to serve non-profit organizations · Was a presenter at the NSFRE National Conference in 1990 and 1999. · Was Board President of several non-profit organizations and served on Boards of others. · Worked with Executive Directors regarding the fundraising portion of their job responsibility; trained on cultivation and solicitation techniques and process management. · Was a founding member of the Ohio Association of Non-Profit Organizations. January 18, 2002 RFP #02-1-18-2 · Was Secretary to the National Committee for multi-hospital systems of the National Association for Health Care Philanthropy · Was President and Founder of the Broward Chapter of the National Society of Fundraising Executives (NSFRE). · Was President and Founder of the Association of Philanthropic Consultants. · Created numerous Marketing and Communications Projects. (1) Instrumental in merger of WXEL public television/radio station (Palm Beach) with Barry University. · Designed and wrote Annual Reports for social service agencies, medical school programs and hospital foundations. · Created logo and corporate image materials for nationally-recognized residential drug rehabilitation program, a medical school's department of pediatrics and a nationally-known shelter/rehabilitation program. · Wrote video public service scripts for medical school program and acquired the pro bono services of actor Cliff Robertson to "star" in them. · Wrote video scripts for children's program using Miami Dolphins (Tony Nathan, Don McNeal). · Wrote radio PSA's using Miami Hurricane football players (Vinnie Testaverde). · Developed newsletters for two children's programs. · Developed newsletter for hospital foundation. · Developed marketing strategy for a bank Trust Department using non-profit resoumes. · Developed planned gifts marketing programs for numerous non-profits. · Created membership materials for cultural organizations and branch of a national association. · Created telemarketing script and conducted training on telemarketing for local chapter of national organization. · Conducted focus groups for corporate partners program for hospital. · Created cause-related programs for corporations supporting hospital. · Designed and wrote numerous brochures, newsletters and other collateral for social services, medical, and religious organizations. 1. Worked with four different owners of major league ball clubs on philanthropic projects: Tim and Janet Robbie (Miami Dolphins); Harriet (Robert) lrsay (Indianapolis Colts); Marti Huizenga (Miami Dolphins); Steve and Greg Schott (Cincinnati Reds). 2. Presenter at national and regional conferences of various health and social associations. January 18, 2002 RFP #02-1-18-2 JERRY ALGOZER 1907 North East 19th Street Residence: (954) 537-1025 Fort Lauderdale, Florida 33305 Email: rj 1907~aol.com SUMMARY OF QUALIFICATIONS Extensive experience as an administrator for non-profit organizations with proven results in resource development, program design and organizational management. Strong record of success with grants development, capital campaigns, fundraising and special events. Strong leadership, communication and organizational skills. Master of Arts Degree. EXPERTISE Annual Giving * Major Gifts · Planned Giving · Grant Writing and Development Organizational Development · Program Design · Board and Volunteer Development Special Events PROFESSIONAL EXPERIENCE North Broward Hospital District, Fort Lauderdale, Florida 1999 - 2001 Executive Director of Development Administrator of fundralsing and philanthropy for one of the largest public health systems in the country which includes four major medical centers and over 40 outpatient facilities. Developed and administered fundraising strategies for major programs and facilities. · Directed and developed $8-10 million grant program · Wrote and received $1.5 million in new grant revenue · Generated $100,000 to $150,000 in annual giving · Supervised the receipt of over $2 million in planned gifts · Advised in the design of $50 million capital campaign · Wrote policies and procedures for NBHD Charitable Foundation · Created marketing brochure and operational materials · Developed a donor management system utilizing Intemet-based software. Ryan White Foundation for Medical Treatment, Fort Landerdale, Florida 1996 - 1999 Director of Operations Development Administrator for national, non-profit health care organization. Responsible for all personnel and administrative functions including grant development and fundraising for new and creative programming. · Wrote and received $1 million in federal grant funding · Created a donor appeal program realizing approximately $20 - 30,000 annually for new programs January 18, 2002 RFP 002-1-18-2 · Developed and administered creative and innovative approach to eastern and western medical care in the treatment of HIV disease. · Supervised the development of four medical practices including budgets Comprehensive AIDS Program of Palm Beach County, Florida 1992 - 1996 Director of Support Services Developed, raised funds for, and administered support services for one of Florida's largest HIV service organizations. · Designed and supervised a major capital fundraising campaign including special events, grants and direct mail solicitation raising over $100,000 in the first year · Created and administered LEAF, Florida's first adult day health program combining eastern and western medicine in the treatment of H1V disease · Wrote policies and procedures to procure AHCA licensure · Created Palm Beach County's first women's HIV service program · Developed brochure and marketing tools AIDS Response of the Seacoast, Portsmouth, New Hampshire 1990 - 1992 Executive Director Developed and administered the first HIV service organization in thc state of New Hampshire, which included service to the southern Maine and northern Massachusetts seacoast region. · Increased budget from $0 to $750,000 in seventeen months through state and local grants, community involvement, special events, direct mail solicitation · Generated agency endowment of $200,000 · Received Outstanding Service Organization distinction from the state of New Hampshire in the second year of operation · Wrote all policies and procedures, job descriptions and Board development materials · Created an innovative volunteer program including the Seacoast's first Buddy Program AIDS Rochester, Rochester, New York 1989 - 1990 Director of Public Relations and Development First fundraising professional for New York State AIDS Institute service organization. · Supervised $300,000 federal, state and local grants program · Directed all media relations including writing of press releases · Supervised direct mail and planned giving generating first agency planned gift for $100,000 · Co-founder of Dining for Dollars raising over $100,000 in one night annually Downstairs Cabaret Theatre, New York, New York 1980 - 1989 January 18, 2002 RFP #02-1-18-2 Managing Director Founder and administrator of professional, non-profit musical theatre and arts-in- education program. · Responsible for all operational management and fund raising including: National Endowment for the Arts, New York State Cultural Affairs and local grants, community events, direct mail solicitation · Developed public school, theatre awareness programs for inner-city students Professional Theatre, A.E.A./A.F.T.R.A. 1970 - 1986 Actor, Teacher, Director for New York and regional theatre. Broadway, Off-Broadway, Television and regional credits available on request. EDUCATION: Master of Arts, Adelphi University, Garden City, New York/Bachelor of Arts, Hofstra University, Hempstead, New York AFFILIATIONS/CERTIFICATIONS: Association of Fund Raising Professionals (C.F.R.E candidate) Association of Healthcare Philanthropy · Florida Planned Giving Council New York State and City Teaching Certification · Notary Public PUBLICATIONS/PRESENTATIONS Algozer J. Implementing Adult Day Health Within a CBO. Community-based Service Models in Rural and Urban Settings, National AIDS Conference. Abstract SM-2304, March 1996. Miller R, Torres A, Algozer J. Wellness in Day Health Settings. B.E.A.C.H., 1995 Torres A, Miller R, Algozer J. Cultural Sensitivity of patients in Crisis. Reconciliation, from Isolation to Wholeness, Vol 1: 2-4, Dec 1994 Bowman C, Polando D, Algozer J. Positive Decisions. Secondary school prevention program, 1992 Jnnunry 18, 2002 RFP #02-1-18-2 Clover Development Strategies, Inc. References VANCE BERGER CEO, Business Administrator Dade Christian School Miami, Florida 305.827.8718 JACK NICOL President Universal Printing Company Miami, Florida 305.592.5387 TOM SCHRAMM, CFKE Director of Development Sunrise Community Miami, Florida 305-275-3332 FREDERICK J. DIXON, JR., CFRE Director Funds Advancement ACTS Retirement-Life Communities, Inc. West Point, Pennsylvania 215.661.8335 ANDREW HODGE, M.D. Palm Beach Orthopaedic Institute and Biomotion Foundation West Palm Beach, Florida 561-694-7776 ASSOCIATION OF PHILANTHROPIC __ COUNSEL, INC. 414 Plaza l~ive Association of Philanthropic Counsel Mission The Association of Philanthropic Counsel endeavors to presume, protect and promote the interests of the non-profit sector through the practice of ethical philanthropic consultation. Suile 209 Westmont. Illinois 60559-~507 Tel. 800 957 5666 APC Standards of Professional Practice As a mernber firm of the ~4ssociation of Philanthropic Counsel l pledge to: · Promote the spirit of philanthropy. · Provide the highest quality of service. Draw upon the professional expertise of members and the resources of the Association to better serve our clients. · Conduct practice according to the highest ethical standards and if in doubt seek ethical cousultation before proceeding. · Place the interest of the clients we serve ahead of our own and maintain their confidentiality. · Avoid and disclose to clients any real or perceived conflicts of interest. · Promote and observe the Donor Bill of Rights. · Encourage legislation and regulation that protects and promotes philanthropy. · Accept no commissions; base fees on time and service only. Work only with volunteer and staff solicitors, and refuse all engagements that would require us to serve as paid protbssional solicitors. · Adhere to all laws governing our industry, including local, state and federal laws. Pledge to uphold the ,4PC Standards of Professional Practice. .4s a founding member of~4PC, Clover ,4pelian recognizes the significant influence that professional counsel can have on the growth of philanthropic institutions and commits herself to excellence in services to the non-profit sector. AF P Standards of Professional Practice 1. Members shall act according to the highest standards and visions of their institution, profession, and conscience. 2. Members shall comply with all applicable local, state, provincial, and federal civil and criminal laws. Members shall avoid the apl~arance of any criminal offense or professional misconduct. 3. Members shall be responsible for advocating within their own organizations, adherence to all applicable laws and regulations. 4. Members shall work for a salary or fee, not percentage-based compensations or commissions. 5. Members may accept performance-based compensation such as bonuses, provided that such bonuses are in accord with prevailing practices within the members' own organizations and are not based on a percentage of philanthropic funds raised. 6. Members shall neither seek or accept finder's fees and shall, to the best of their ability, discourage their organizations from paying such fees. 7. Members shall effectively disclose all conflicts of interest: such disclosure does not preclude or imply ethical impropriety. 8. Members shall accurately state their professional exparienee, qualifications, and expertise. 9. Members shall adhere to the principle that all donor and prospect information created by, or on behalf of an institution, is the property of that institution and shall not be transferred or utilized except on behalf of that institution. 10. Members shall, on a scheduled basis, give donors the opportunity to have their names removed from lists which are sold to, rented to, or exchanged with other organizations. 11. Members shall not disclose privileged information to unauthorized parties. 12. Members shall keep constituent information confidential. 13. Members shall take care to ensure that all solicitation materials arc accurate and correctly reflect the organization's mission and use of solicited funds. 14 Members shall, to the best of their ability, ensure that contributions are used in accordance with donors' intentions. 15. Members shall ensure, to the best of their ability, proper stewardship of charitable contntmfions, including timely reporting on the use and management of funds and explicit consent by the donor before altering the conditions of a gift. 16. Members shall ensure, to the best of their ability, that donors receive informed and ethical advice about the value and tax implications of potential girls. 17. Members' actions shall reflect concern for the interest and well-being of individuals affected by those actions. Members shall not exploit any relationship with a donor, prospect, volunteer, or employee for the benefit of the member or the member's organization. 18. In stating fund-raising results, members shall use accurate and consistent accounting methods that conform to the appropriate guidelines adapted by the American Institute of Certified Public Accountants (AICPA) for the type of institution involved. 19. All of the above, not-withstanding, members shall comply with all applicable local, state, provincial, and federal civil and criminal laws. The undersigned subscribes to the Code of Ethics and Association of Fundraising Professionals. Clover B. Apelian, CFR. E, CAI-IP Standards of Professional Practice of the Florida Department of Agriculture & Consumer Services TERRY L. RHODES, Commissioner The Capitol * Tallahassee, Florida April 20, 2001 CLOVER DEVELOPMENT STRATEGIES, INC. 2677 SOUTH OCEAN BLVD., #4C BOCA RATON, FL 33432 Division of Conaumer Service. Second Floor, Mayo Building Tallahassee, Florida 323gg-0800 1-800-HELP-FLA FAX 850-487-4177 In ReRlyRefer To: SC-02372 RE: CLOVER DEVELOPMENT STRATEGIES, INC. REGISTRATION EXPIRATION DATE: 03/31/2002 Dear Sir/Madam: The above-named professional fundraising consultant has complied with the registration requirements of Chapter 496, Florida Statutes, the Solicitation of Contributions Act. Please note that the registration is valid for one year or a part of one year and expires on March 31 of each year. Registration must be renewed on or before March 31 of each year. · In addition, a copy of any contract or agreement with a charitable organization or sponsor must be filed with the Division no less than5 days prior to the services being performed by the consultant. Thank you for your cooperation. 850-410-3705. If you have any questions, please contact us at Sincerely, TERRY L. RHODES CO~MMISSIO _ R OF AGRIC/ULTURE iffa,d g. /3ad qYY Martin E. Barber Ill Regulatory Consultant 850-410-3714/1-800-435-7352 (Florida Only) E-Mail: BARBERM@ DOACS.STATE.FL.US TO: FROM: DATE: SUBJECT: CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM City Commission /~ Eric M. Soroka, City~.~a'ger ~ /l~ March 14, 2002 L ~ Acquisition of FDOT Surplus Property Workshop Agenda Item RECOMMENDATION It is recommended that the City Commission authorize the acquisition of approximately 2.2 acres of FDOT surplus property located on the eastside of Biscayne Boulevard between N.E. 202nd Street and 2034 Street. The property can only be used for public purposes such as open landscaped areas, entrance features, parks, etc. The property was previously used by FDOT for their construction trailers. The property is zoned B-2. FDOT requires that the City Commission adopt the Resolution outlining their interest in the property. EMS/aca CC01058-02 City of Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager March 6, 2002 Ms. Olga Pico Property Management Agent Florida Department of Transportation 1000 N.W. 111 Avenue Room 6116 Miami, FL 33172 Re: FDOT Surplus Property Dear Ms. Pico: In response to your letter dated March 4, 2002 regarding the above subject, please be advised that the City of Aventura is interested in acquiring the subject site. Please contact me so that we may discuss further. Thank you. I¥ Eric M. So~ka / City Manag r'e,~] EMS/aca CM01418-02 Pt~o~qa: 305466-8910 · F~x: 305466-8919 JEB BUSH GOVERNOR March 4, 2002 Florida Department of Transportatlon OFFICE OF RIGHT OF WAY dO0 NFl 111 A VENUE ~ ROOM t~l16 MIAMI, FLORIDA 33172 PHONE: (305) 470-5150 THOMAS F. BARRY, JR. SECRETARY Mr. Eric M. Soraka City Manager City of Aventura 19200 Country Club Drive Aventura, Florida 33180 CERTIFIED MAIL No. 7001 0320 0003 5922 0547 SUBJECT: FIRST RIGHT OF REFUSAL - FDOT SUP, PLUS PROPERTY Item Segment No. WPI No. State Project No. Federal Project No. State Road No. County Parcel No. File Name. 2498401 6114017 87030-2534 N/A 5 (Biscayne Blvd) Miami-Dade 6002 Haim Swissa Dear Mr. Soraka: The Department will be selling the above referenced parcel. In accordance with Section 337.25, Florida Statutes, we must first offer it to the City before proceeding to public bid. This parcel is located on the east side of Biscayne Boulevard between NE 202nd Street and 203rd Street (please see attached map). The area measures approximately 150' by 638 and contains 95,700 sq. R. (approximately 2.2 acres). Please respond within ten (10) working days from receipt of this letter as to whether the City would like to acquire this parcel. I understand that formal approval might be required before any transaction is completed; however, notification of any interest must be provided within this time frame. No response will be taken as an indication that the City does not wish to pursue the acquisition of this property. Thank you for your attention to this matter, and ifI can be of any assistance, please call me at (305) 470-5340. ~~~gent Cc: A. Villarreal, File Enclosures (8) Pedestrian Promenade. If the applicant for a development permit under this section provides a pedestrian promenade for use by the general public along the waterfront, either packal~e A. or B. of the following site development standards shall be applied. Such promenade shall be constructed in compliance with the Promenade Design Criteria as provided by the City Manager and shall be a minimum width of 10' of unobstructed passageway and shall include linkage of separate development parcels and may include linkage of public use parcels and public sidewalks along public right(s)-of-way. A. Site Development Standards Packaf:le A. (a) Maximum Permitted Height: 7 stories or 90' for Low Rise Apartment(s). Any structure parking serving the primary use on the site shall be incorporated into the building envelope and shall be compatibly designed. Such parking structure shall comply with all minimum setback and buffer yard requirements and shall be counted in computing building height. (b) Floor Area Ratio: There shall be no maximum floor area ratio. (c) Open Space and Density calculations shall be calculated pursuant to the gross lot area. Water areas and pedestrian promenade areas shall be counted in full towards open space requirements. (d) Ddveway Separation: Driveway separation requirements will not need to comply with Section 31-172(b)(2) provided such location meets safety and traffic engineering standards as determined by the City Engineer. (e) View corridors. All sites abutting a waterway shall preserve a visual corridor to the water and maintain a visual passageway area unencumbered with any structure, roadway or off-street parking area~. The view corridor is required at a side property line(s) and shall extend the full length of the site from the waterway to the public right- of-way most neady opposite the waterfront. The width of this view corridor shall be no less than 3% of the average of two frontages on either end of the view corridor, to a maximum of 100 feet. A maximum of two (2) corridors may be provided, however, each corridor shall not be less than one-half of the width of the required view corridor as set forth above. (f) The City Manager may provide for a credit towards the cost of the promenade construction against public sidewalk(s) located adjacent to the subject property, if sidewalks are constructed by the City. B. Site Development Standards Packa,qe B: (a) Density: An increase in density may be obtained if first approved as a conditional use, but in no event shall density exceed forty (40) unif-~ per ,ClroSS acre. Any application for conditional use approval pursuant to this section (B) must be filed with the City Mana.qer within 120 days after the effective date of this chapter. Failure to apply within the 120 daYS will void the provisions of this section. All four (4) items must be complied within the timeframes as set forth or the conditional use approval will expire. The following items will be included upon application for conditional use approval: ]. All existing structures on the subiect property must be removed within six (6) months of the conditional use approval. 2.. Non-refundable park and police impact fees for the development will be submitted within sixty (60) days of the conditional use approval. 3. City related street improvement costs equal to the development pre-rata share will be submitted within thirty (30) days of conditional use approval. 4. Dedication of easement for the pedestrian promenade will be provided within thirty (30) days of the conditional use approval. (b) Maximum Permitted Hei,qht: 7 stories or 90' for Low Rise Apartment(s). Any structure parking servin,q the primary use on the site shall be incorporated into the building envelope and shall be compatibly designed. Such parking structure shall comply with all minimum setback and buffer yard requirements and shall be counted in computin,q building hei,qht. (c) Floor Area Ratio: There shall be no maximum floor area ratio. (d) Open Space and Density calculations shall be calculated pursuant to the gross lot area. Water areas and pedestrian promenade areas shall be counted in full towards open space requirements, (e) Driveway Separation: Driveway separation requirements will not need to comply with Section 31-172(b)(2) provided such location meets safety and traffic engineering standards as determined by the City Enoineer.