04-19-2007
City Commi<lR;QD
Susan Gotdieb, Mayor
City Manager
IEric M. Soroka, lCMA-CM
Zev Auerbach
Bob Diamond
Teri Holzberg
Billy Joel
Michael Stern
Luz Urbaez Weinberg
City Clerk
Teresa M. Soroka, MMC
City AttOl7l~
Weiss Serota Helfman
Pastoriza Cole & Boniske
CITY COMMISSION MEETING
AGENDA
APRIL 19, 2007 - 9 AM
Aventura Government Center
] 9200 West Country Club Drive
Aventura, Florida 33]80
1. CALL TO ORDER\ROLL CALL
2. CITY COMMISSION IN ITS CAPACITY AS THE A VENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
ORDINANCE - FIRST READING - PUBLIC INPUT: -
AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE A VENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2007/08 (JULY 1 - JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGET ARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
3. RESOLUTION
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
A VENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A CHANGE ORDER FOR BID NO. 06-09-08-2,
WATERWAYS PARK CLEARING AND GRUBBING, BY AND
BETWEEN THE CITY AND MCO ENVIRONMENTAL, INC.;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING AN EFFECTIVE DATE.
4. ADJOURNMENT.
Now:mbr:r4.2003 LPAMeedng
The meeting is open to the public. ]n accordance with the Americans with Disabilities Act of ]990, all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305-466-890], not later than two days prior to such proceeding. Anyone wishing to appeal any decision made by the City of Aventura
Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such
purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence
upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government
enter, ]9200 West Country Club Drive, Aventura, F]orida, 33]80. Anyone wishing to obtain a copy of any agenda item should
contact the City Clerk at 305-466-890 I. One or more members of the City of A ventura Advisory Boards may also be in attendance.
2
ORDINANCE NO. 2007-_
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2007/08 (JULY 1 - JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2007/2008 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budaet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budaetarv Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
Ordinance No. 2007-_
Page 2
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Resolutions as may be necessary and proper to modify any line
item from the Budget hereby.
2
Ordinance No. 2007-
Page 3
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2007 shall
lapse at that time; and all lapsed capital outlay encumbrances shall be re-appropriated in
the 2007/2008 fiscal year.
Section 8. Severabilitv. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner _' who moved its
adoption on first reading. This motion was seconded by Commissioner _' and upon
being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner T eri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
The foregoing Ordinance was offered by Commissioner , who
moved its adoption on second reading. This motion was seconded by Commissioner
_' and upon being put to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Urbaez Weinberg
Mayor Susan Gottlieb
PASSED AND ADOPTED on first reading this 19th day of April, 2007.
3
Ordinance No. 2007-_
Page 4
PASSED AND ADOPTED on second reading this 1st day of May, 2007.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
CITY ATTORNEY
4
CITY OF AVENTURA
CHARTER SCHOOL BUDGET
~eq~~6 &~JYl'~tf FISCAL YEAR 2007/08
AVENTURA CITY OF EXCELLENCE SCHOOL
3333 N E 188 TH Street
Aventura, Florida 33180
Telephone: 305-466-1499
Fax: 305-466-1339
Website: www.aventuracharter.ora
Board of Directors
Mayor Susan Gottlieb
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
City Manager
Eric M. Soroka, ICMA-CM
Acting Director
Julie Aim
Assistant Principal
Daniel Sandberg
Administrative and Educational Services Provided by:
Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2007/08
TABLE OF CONTENTS
TOPIC
CITY MANAGER'S BUDGET MESSAGE
PAGE NO.
1
BUDGET PROCESS
10
BUDGET DEVELOPMENT GUIDELINES
11
VISION STATEMENT
14
PHILOSOPHY AND ESSENTAIL ELEMENTS
14
CURRICULUM
14
PERFORMANCE CRITERIA
16
SUMMARY
19
DESCRIPTION AND ORGANIZATION CHART
20
-
REVENUE PROJECTIONS
21
ACTIVITIES
Expenditures:
K-3 Basic
22
4-8 Basic
23
Exceptional Student Program
24
Substitute Teachers
25
Instructional Media Services
26
School Administration
27
Pupil Transit Services
28
Operation of Plant
29
Child Care Supervision
30
Capital Outlay
31
-
ADOPTING ORDINANCE
32
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City or
A ventura
Government Center
19100 Wesr Country Qub DriYe
AYentut'a, Rodela 33180
Office of the City Manager
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2007/08 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Budget for the Charter School Fund for the fiscal year beginning July
2007, for your review and consideration. This budget document represents the fifth year of
operation of the Aventura City of Excellence School. Our goal in the development and
preparation of a realistic balanced budget was to insure that the expanded middle school
,-- component and school functions were funded to provide a quality education for our students
whereby lifelong learning skills are acquired.
Budaet Format
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami-Dade County, Florida and utilizes the school system's accounts codes as well.
The proposed budget was prepared in conjunction with Charter Schools USA (CSUSA).
Various meetings were held between the City, school staff and CSUSA in order to develop a
balanced budget.
Sianificant Factors Affectina Budaet Preparation
The 2007/08 school year represents the fifth year of operations of the school. Our past has
shown that we can continue to operate the school at a high level and provide quality education
for our students, within the school based revenues and without outside subsidies. We have
also been fortunate to have a strong business community and involved parents participate in
fund raising activities for school improvements.
The budget includes funds to provide an eighth grade for 100 students. This impacted the
budget by $340,000 including capital outlay.
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City of Aventura
Page 1
Charter School Fund Budget
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The revenues have been estimated on the conservative side, based on actions taken by the
State Legislature as it related to school funding. The budget includes revenue in the amount of
$125,000 from the Clear Channel agreement for proceeds from the billboard advertising.
In order to retain and recruit highly qualified teachers and staff, the budget reflects the
implementation of a pay plan that to coincide with the Miami -Dade County school system. In
addition returning teachers will be rewarded with a service bonus based on years of service.
Mirroring national industry trends, we will experience significant increases in health insurance
premiums.
In our quest to provide technology to our students, funds were allocated to provide computers
in each classroom that will be utilized for eighth grade. In addition, each classroom will be
equipped with a "smart board" teaching aide to provide for interactive teaching and learning
opportunities.
In order to address the Florida Class Size Mandate Legislation, funding has been included to
provide for additional teacher positions to participate in the Literacy Team and the
establishment of a capital reserve fund to provide seed money for the possible expansion of
the school.
The overall budget increased by 13.7%. This is due to the addition of the eighth grade and
establishment of the capital reserve fund. The budget includes funding for lease payments to
the Debt Service Fund to pay annual costs associated with the long term debt borrowed for the
~ construction of the elementary school wing.
It is important that we continue to maximize the school dollars as much as possible and
maintain efficient use of budgeted funds.
Expansion of the Middle School Component
The following represents the key points relating to the addition of the eighth grade and
expansion of the middle school operations:
. Six fulltime teachers will be added for the core classes of Language Arts, Math,
Science, American History, Spanish and the elective that includes Physical Education.
A teacher from the Exceptional Student Program Activity was reassigned to the Literacy
Team. A Teacher's Aide position was also added.
. Intramural Sports Program will be offered for basketball, tennis and volleyball.
. Seven periods of classes along with lunch and homeroom will be provided.
. Each eighth grade student will be required to take five core classes (Language Arts,
Math, Comprehensive Science III, American History, and Spanish), one required
elective - Career Exploration and Entrepreneurship and one student selected elective
(TV Production, Guitar, Web Design, Art, Journalism, and Team Sports I or II.
. All at risk students will be required to take reading and all other students will be
required to take Spanish.
. Gifted instruction will be provided in Language Arts and Science. Math and Spanish
programs will allow multiple offerings from introduction to high school credit level
classes.
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City of Aventura
Page 2
Charter School Fund Budget
,,-
. After school clubs and select sports programs will be provided.
. The school will begin at 8:30 a.m. and end at 3:30 p.m.
Summary of All Budaetary Funds
The total proposed budget for 2007/08, including all operating and capital outlay, is
$6,510,259. The majority of the budget is Personnel Services at $3,882,168. Operating
expenditures total $1,464,569. Other Uses expenditures, which primarily represent lease
payments to the Debt Service Fund to cover school construction debt payments and transfers
to the General Fund, total $554,000. Capital Outlay expenditures are $609,522. The following
chart shows a comparison of the department's budgets for the past two years. Total costs
increased by 13.7%.
Budget Category Summary
Increase
2006/07 2007/08 (Decrease) % Change
Revenues
State Shared Revenues $4,897,052 $ 5,724,309 $ 827,257 16.9%
Charges for Services 151,100 131,645 (19,455) -12.9%
Misc. Income 358,000 350,000 (8,000) -2.2%
~ Other Non-Revenues 320,000 304,305 (15,695) -4.9%
Total Revenues $5,726,152 $ 6,510,259 $ 784,107 13.7%
Expenditures
K-3 Basic $ 1,181,329 $ 1,359,558 $ 178,229 15.1%
4-8 Basic 1,495,684 1,815,627 319,943 21.4%
Exceptional Student Program 309,393 269,426 (39,967) -12.9%
Substitute Teachers 94,973 47,903 (47,070) -49.6%
Instruct Media Services 150,551 66,570 (83,981 ) -55.8%
School Administration 712,199 689,600 (22,599) -3.2%
Pupil Transit Services 175,000 175,000 0.0%
Operation of Plant 1,277,218 1,367,898 90,680 7.1%
Child Care Supervision 144,805 109,156 (35,649) -24.6%
Capital Outlay 185,000 609,522 424,522 229.5%
Total Expenditures $ 5,726,152 $ 6,510,259 $ 784,107 13.7%
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City of Aventura
Page 3
Charter School Fund Budget
Charter School Fund
-
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School. The fund accounts for operating and capital revenues, expenditures and
capital outlay.
Charter School Fund Budget Revenues
State Shared
Revenues
88.4%~
Charges for
Services
2.0%
Misc. Income
5.4%
Other Non-
Revenue
4.2%
.-.
Charter School Fund Budget Expenditures
School Transit Services
Media Services Administration 2.7%
1.0% 10.6%\"..-_
Substitute
0.7%
.,.-
Operation of Plant
20.7%
Exceptional
Student Program
4.2%
Child Care
Supervision
1.7%
Capital Outlay
10.1%
4.8 Basic
28.0%
K.3 Basic
20.3%
.-.
City of Aventura
Page 4
Charter School Fund Budget
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Goals
The 2007/08 school year represents the fifth year of operations for Aventura City of Excellence
School (ACES). This past year a great deal of time and effort was expended on expanding
parental involvement, intramural sport programs and identifying and working with students at
risk. In 2007/08 ACES will continue to expand middle school operations to include eighth
grade and related curriculum offerings.
ACES will enrich a child's learning and social atmosphere through:
. Safe School Campus - The City provides a fulltime certified police officer to the school
that serves as the School Resource Officer. Traditional security methods including
cameras are in place at the School.
. Before/After School Care - The service is available from 7:30 A.M. to 8:30 A.M. and
3:00 P.M. to 6:00 P.M. every school day on a fee basis to all children attending the
school.
. Small Class Sizes - Kindergarten classes are limited to 20 students and all other
grades are limited to 25 students.
. Technology Integrated in Every Classroom - At least 4 state-of-the-art computers will
be available in every classroom and 3 fully equipped computer labs including smart
boards is based at the school.
. Low Student-Teacher Ratio
. Parental Involvement Opportunities - Parents must sign a "contract" agreeing to
volunteer a minimum of 20 hours per year.
. Personalized Learning Plans - Student's individual needs are assessed, instructional
strategies are implemented to target individual needs and student progress is
documented annually in student portfolios.
. Progressive Curriculum - Standards based curriculum that adds depth and breath to
subject matter above state and national standards.
. Specialty Classes - Includes music, art, physical education, media, computers, foreign
language and science at the elementary level and elective offerings at the Middle
School.
. Character-Building Education ("Living Values")
. Experienced Faculty
. Exceptional Student Education (ESE), English for Speakers of Other Language (ESOL),
Gifted Students Programs - The budget provides 4 full time staff members to ensure
the efficacy of these programs. In addition each grade level is staff with at least one
teacher who has or is working on completing a "gifted certificate endorsement
. Enthusiastic and Nurturing Teachers and Staff
. Transportation - Students residing within 2 miles of the school site will not be eligible for
transportation. Those living greater than 2 miles but less than 3.5 miles will be eligible
for transportation. Students living greater than 3.5 miles must furnish their own
transportation.
. Physical Fitness - All elementary students have recess daily. A full size gym located
next door at the City's Community Center is available to the school for physical
education classes and special events in addition to an outside basketball court and
track.
City of Aventura
Page 5
Charter School Fund Budget
",..."
. Life Long Learners - A 4,000 square foot media center is equipped with a sympodium,
ceiling projector, surround sound and a motorized viewing screen. The facilities
capabilities are maximized daily for classroom instruction as well as special events and
before school use.
Revenues
The revenues, available for allocation in the 2007/08 Fiscal Year, are anticipated to be
$6,510,259. This is an increase of $784,107 or 13.7% compared to the prior year.
Approximately $507,000 of the increase was directly related to 100 new students for eighth
grade.
State Shared Revenues - The amount projected for Florida Education Finance Program
revenues is $5,202,820 and is based on $5,780 per student after the deductions for the
transportation reimbursement component and the 2% held back by the School Board for
administrative costs. School lunch reimbursement revenues are estimated to be $32,577. The
transportation reimbursement amount is $136,932 and is based on 350 students requiring bus
service. Capital Outlay revenue amounts are based on $391 per student. The final amount will
be based on the actions of the State Legislature.
Charaes for Services - The amount projected for reimbursement from the food service vendor
is projected to be $6,100. After School Program includes revenues derived from fees charged
for Before and After School Programs and is estimated to be $125,545.
Miscellaneous Income - The total amount is $350,000. This includes revenues from the Clear
Channel agreement for proceeds from the billboard advertising, field trips/special programs
- revenues and fundraising activities. This is offset by specific expenditures in the budget.
Other Non-Revenues - This represents anticipated fund balance amounts from the prior year's
budget.
Expenditures
The estimated 2007/08 expenditures contained within this budget total $6,510,259 and are
balanced with the projected revenues. Total expenditures are $784,107 or 13.7% higher than
the 2006/07 fiscal year amount.
Personnel Services
Personnel Services are budgeted at $3,882,168 or 60% of the budget. Personnel Services
reflects the implementation of a pay plan to coincide with the Miami -Dade County school
system. In addition returning teachers will be rewarded with a service bonus based on years of
service. The pay plan will continue to meet or exceed Miami-Dade County Schools. The total
number of employees is 74 full time and 16 part-time compared with 67 full-time and 15 part-
time positions included in last year's budget Included in the full-time positions are 60 teachers,
2 aides, 7 part-time para-professionals assisting K-3 and 1 Instructional Counselor. Eight part-
time positions are utilized to provide Before and After School Programs. In addition, a Media
Specialist and a computer network/technician position are included in the budget. All
employees except the Principal, Vice Principal and Janitor are under contract with CSUSA. A
major impact on the budget is attributed to health insurance costs.
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City of Aventura
Page 6
Charter School Fund Budget
,-,. The following outlines the staffing level comparisons to the prior fiscal year:
2006/07 2007/08
Function Job Class Full Time Part Time Full Time Part Time
5101 Teacher 20.00 22.00
Para-Professionals 5.00 7.00
Reading Specialist 1.00 1.00
Instructional Counselor 0.50 1.00
Aide 1.00
5102 Teacher 27.00 33.00
Instructional Counselor 0.50
Aide 1.00 1.00
5250 Teacher 5.00 4.00
5901 Substitute Teacher 2.00
6200 Media Specialist 1.00 1.00 1.00
7300 Principal 1.00 1.00
Vice Principal 1.00 1.00
,-,.
Assistant Principal 1.00 1.00
Business Manager 1.00 1.00
Administrative Secretary 1.00 1.00
Receptionist 1.00 1.00
RegistarlCompliance 1.00 1.00
Computer Network/Tech 1.00 1.00
Special Projects Coordinator 1.00 1.00
7900 Janitor 1.00 1.00
9102 Site Coordinator 1.00
PIT After School Counselor I 4.00 6.00
PIT After School Counselor II 4.00 2.00
Operatinq Expenses
The expenditures for operating expenses are $1,464,569, which represents 22% of the budget.
This is $38,264 less than the prior year. The major expenses are as follows:
.-..
. CSUSA education/administrative fee - $312,204
City of Aventura
Page 7
Charter School Fund Budget
,-. . Textbooks - $119,000
. Transportation services contract - $175,000
. Other materials and supplies - $163,000
. Electricity - $145,000
. Building maintenance contract - $127,300
. Field Trip and School Events - $100,000
. Repairs and Maintenance -$57,500
. SPED Services - $46,000
Other Uses
Other Uses expenditures total $554,000, primarily represent lease payments to the Debt
Service Fund to cover the elementary school wing construction debt payments. Other
expenditures include a contingency account and transfers to the General Fund.
Capital Outlav
A total of $205,000 has been budgeted for furniture, fixtures, equipment, computers and smart
boards. A capital reserve fund in the amount of $404,522 has been established to provide
seed money for the possible expansion of the school in order to address the Florida Class Size
Mandate Legislation. This is an increase of $424,522.
Summary
~
I am pleased to submit the detailed budget contained herein. The budget document and its
related funding levels represent the City's continued commitment to providing a school of
excellence for our community.
The budget contains funding levels to address the following key objectives:
. Hiring and retaining administrators and teachers who are well prepared for creating life-
long learners in their students as well as acting as role models in their own quest for
knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
. Putting into place a strong accountability system that will hold everyone at the school
responsible for maximizing learning opportunities.
. Creating a school climate that enables students and teachers to feel they are cared for,
respected, and contributing members of the school.
. A low staff-pupil ratio in order to enhance the development of the individual strengths of
each student.
. Establishing initial baseline assessment data to identify and measure student progress.
. Providing additional staff members and costs association with providing an eighth
grade.
. Developing a strong parent-teacher relationship.
. Maximizing the use of technology imbedded in classroom instruction as well as in a lab
setting.
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City of Aventura
Page 8
Charter School Fund Budget
r--. The preparation and formulation of this document could not have been accomplished without
the assistance and dedicated efforts of the School's Administration and Charter Schools USA.
All questions relating to the budget should be referred to my attention.
Respectfully submitted,
C:\I
Eric M. Soroka
City Manager
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City of Aventura
Page 9
Charter School Fund Budget
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BUDGET PROCESS
~
Budget Preparation/Development
1. January: Meetings are held with CSUSA, Principal and City Manager to develop Goals
and to discuss issues that may impact the budget for the upcoming school year.
2. February: Preliminary Revenue projections and forecasts are developed by the City
Manager. The following steps are followed to project revenues:
. Forecast student enrollment
. The State's Florida Education Finance Program (FEFP) per student allocation is
projected by the State and provided to the charter school.
. Capital Outlay funding is determined by the State based on available funding.
3. March: Personnel needs are developed based on input from the Principal and staff. The
following steps are utilized to forecast personnel:
. Review existing staffing requirements to ensure adequate coverage for student
needs and new programs.
. Review salary structure to ensure competitiveness with the school district.
. Benefits calculations such as Workers Compensation, Life Insurance, Health
Insurance, and Pension are provided by CSUSA and developed for each qualifying
employee
4. April: Individual expenditure line items are developed by the City Manager based on
input from the Principal, CSUSA and historical data. A draft of the budget document is
prepared by the City Manager. The draft is reviewed by the Principal, CSUSA and the
Finance /Support Services Department.
5. May: The budget is reviewed by the School Advisory Board. The City Manager submits
budget to the City Commission who act as the Board of Directors for the School.
6. June: The budget is loaded into the accounting system.
7. July: Budget goes into effect.
Budget Adoption
The Charter School budget is approved via Ordinance at two public meetings scheduled for
May and June conducted by the City Commission. The adopted budget is integrated into the
accounting software system effective July 1 st.
Budget Control/Monitoring
Funds appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of the
City shall be expended in accordance with the appropriations provided in the Budget and shall
constitute an appropriation of the amounts specified therein. Supplemental appropriations or the
reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City
Charter.
The Budget establishes a limitation on expenditures by department total. Said limitation requires
that the total sum allocated to the Charter School department for operating and capital expenses
may not be increased or decreased without specific authorization by a duly-enacted Resolution
affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from
one individual line item account to another, so long as the line item accounts are within the same
department and fund.
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City of Aventura
Page 10
Charter School Fund Budget
The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However,
the City Manager may amend said authorized budgeted positions in order to address the
operating needs of the department so long as sufficient budgeted funds are available.
The budget is monitored on a monthly basis to track variances between actual and budgeted
amounts. Significant variances are investigated and monitored for corrective action. Quarterly
review meetings are held with the Principal and City Manager.
Encumbrances do not constitute expenditures or liabilities in the current year, but instead are
defined as commitments related to unperformed contracts for goods or services, which are
only reported in governmental funds.
Budget Amendment
Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the
City Manager determines that the department total will exceed its original appropriation, the City
Manager is authorized to prepare such Resolutions for consideration by the City Commission as
may be necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized in
the accounts and reported on the financial statements. Basis of accounting relates to the timing
of the measurements made, regardless of the measurement focus applied.
The accrual basis of accounting is followed for the proprietary fund types. The modified accrual
basis of accounting is followed in the governmental fund types and the expendable trust funds
."- type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to
accrual, that is, when they are both measurable and available. Available means collectible within
the current period or soon enough thereafter to pay current liabilities. Expenditures are generally
recognized under the modified accrual accounting when the related fund liability is incurred.
Exceptions to the general rule are principal and interest on general long-term debt which is
recognized when due.
The Charter School Department Budget applies all applicable GASB pronouncements as well
as the following pronouncements issued on or before November 30, 1989, unless those
pronouncements conflict with or contradict GASB pronouncements: Financial Accounting
Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB)
opinions and Accounting Research Bulletins (ARBs).
During June 1999, the Government Accounting Standards Board (GAS B) issued Statement
No. 34. This statement established new accounting and financial reporting standards for state
and local governments. The Charter School implemented the new financial reporting
requirements of GASB 34.
BUDGET DEVELOPMENT GUIDELINES
Financial Policies
The Charter School's financial policies, compiled below, set forth the basic framework for the
overall fiscal management of the school. Operating independently of changing circumstances
and conditions, these policies assist the decision-making process of the City Manager and
City of Aventura
Page 11
Charter School Fund Budget
."" School's Administration. These policies provide guidelines for evaluating both current activities
and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the Charter School in the past and have helped maintain financial stability over the last
2 years. They are reviewed annually as a decision making tool and to ensure their continued
relevance in an ever-changing environment.
Operating Budget Policies
1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to
four weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding revenue
source or the implementation of trade-offs of expenses or revenues at the same time. This
applies to personnel, equipment and any other peripheral expenses associated with the
service.
4. The Charter School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
5. The Charter School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The Charter School will develop a multi-year plan for capital improvement that is updated
annually with documentation of deviations from the plan.
2. The Charter School will maintain its physical assets at a level adequate to protect the
Schools' capital investment and minimize future maintenance and replacement costs. The
-- budget will provide for the adequate maintenance and the orderly replacement of the capital
equipment from current revenues wherever possible.
3. The Charter School will provide sufficient funds to replace and upgrade equipment as well
as to take advantage of new technology thereby ensuring that employees have safe and
efficient tools to provide their service. It reflects a commitment to further automation and use of
available technology to improve productivity in the Charter School's work force. The objective
for upgrading and replacing equipment includes: (1) normal replacement as equipment
completes its useful life, (2) upgrades to new technology, and (3) additional equipment
necessary to service the needs of the Charter School.
4. The Charter School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a shelter
from short-run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced
budget.
3. The School will review fees/charges annually and will design or modify revenue systems to
include provisions that automatically allow charges to grow at a rate that keeps pace with the
cost of providing the service.
--
City of Aventura
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Charter School Fund Budget
-- Cash Management/Investment Policies
1. The School will deposit all funds received by 2:00 PM the next day.
2. Investment of School funds will emphasize preservation of principle; the objective will be to
match or exceed the yield of the State Board of Administration.
3. The School will collect revenues aggressively, including any past due amounts owed.
Reserve Policies
1. The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and financial Reporting Policies
1. An independent audit will be performed annually.
2. The Charter School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting
Standards Board (GASB).
--
City of Aventura
Page 13
Charter School Fund Budget
~ AVENTURA CITY OF EXCELLENCE SCHOOL
VISION STATEMENT
To join with our community to become the premier charter school in the nation where
academic excellence coexists with the promotion of social responsibility grounded in an
atmosphere of human dignity.
-
-
AVENTURA CITY OF EXCELLENCE SCHOOL
PHILOSOPHY AND ESSENTIAL ELEMENTS
The Aventura City of Excellence School staff believes that we have a responsibility to create a
school climate that enables every individual to feel cared for, respected and to act as
contributing members of the school culture. All students can learn and will be encouraged to
strive for academic excellence and personal growth that will enable them to be productive and
active members of society. In the practical application of this philosophy, opportunities shall be
provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of
teachers and their teaching through ongoing professional development
5. Provide each student with experiences to develop an awareness of good health habits
and attitudes for living by encouraging each student to perceive learning as a life-long
continuing process from pre-school through adulthood
6. Encourage, through educational reporting, city and district officials, the citizens of
Aventura, and the professional staff to support quality education in the school
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent-teacher-student relationships
10. Provide a strong accountability system that will hold everyone at the schoolhouse
responsible for maximizing learning opportunities
11. Provide a low student-teacher ratio in order to enhance the development of the
individual strengths of each student
12. Provide additional staff members for enrichment and remediation services
13. Develop in each student the ability to think critically, make inferences, apply knowledge
to new settings and use these skills to make wise choices
CURRICULUM
The ACES curriculum is connected to state and national content standards and the school's
goals for student learning are coordinated or integrated across different disciplines. The
curriculum's sequence is rational, with more complex ideas building on simpler ones,
respecting each student's developmental levels and prior learning. Teachers and students are
accountable for all state and local assessments in addition to internal formal and informal
assessments and observations.
City of Aventura
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Charter School Fund Budget
,-
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for
independent practice. ACES students have access to Internet-based instructional programs at
home and at school. Students in kindergarten through fifth grade utilize the ACES computer
lab weekly. Sixth grade students enroll in a nine-week technology course, exposing them to all
Microsoft Office Applications. Seventh grade students are required to enroll in a year long
Computer Concepts courses designed to expose them to all facets of the technology available
to them. Beginning in the 2007-2008 school year eight grade students will take a year-long
technology aided career awareness and entrepreneurship course. Middle School students may
also enroll in a Web Design course where they can use industry standard technology to create
authentic projects.
ACES offers a variety of programs to meet the needs of all learners. The English Speakers of
Other Languages program is offered to students who are working toward English language
proficiency. Classroom teachers servicing ESOL students have undergone special training
related to strategies that enhance language acquisition. ACES ESOL Coordinator collaborates
with classroom teachers related to instructional modifications that aide in content
comprehension.
Exceptional Education students are serviced within the class reducing social stigmas and
enhancing the continuity of instruction. The ESE teacher collaborates with classroom teachers
to ensure that "strategies for success" are implemented in all subject areas.
Students with speech and language needs are serviced by a Speech and Language
,.- Pathologist. This program is offered to students who qualify for services based on school
district requirements.
At risk readers are targeted through a variety of intervention courses and strategies. ACES
Literacy Team teaches at-risk-readers grades Kindergarten through eighth grade in small
group settings. This supplemental reading program provides intensive instruction using
research based programs such as guided reading, Kaleidoscope and Read 180.
ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of
extended school day programs. These programs target specific student needs and are offered
both before and after school. These programs include small group writing instruction, focused
math tutorials, science study group and a Saturday reading program.
Gifted students in grades 1 and 2 receive "Gifted Instruction" in Language Arts and Reading
daily. Project-based applications encompassing the sciences; arts, math, and language allow
students an opportunity to combine their creativity and practical knowledge. Eligible students
in grades 3rd, 4th, and 5th have an opportunity to enroll in a gifted language Arts/Reading
course and a gifted Math course. Eligible students in middle school have an opportunity to
enroll in gifted Language Arts and Science courses.
ACES science laboratory program provides students with hands-on application of core
curriculum. Students in second through fifth grade visit the science lab weekly and students in
kindergarten and first grade conduct experiments within their classrooms. All middle school
.r students enroll in a comprehensive science course that emphasizes hands-on investigation.
City of Aventura
Page 15
Charter School Fund Budget
ACES Modern Language Program places emphasis on four basic components of language
acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of
the relationship between perspectives and products of various cultures. Students in grades 3,
4 and 5 receive Spanish instruction twice each week. Middle School students are required to
enroll in Spanish courses throughout their Middle School career at ACES.
ACES Middle School Program offers academic rigor in conjunction with an extraordinary
selection of extracurricular activities and elective programs. ACES students have the
opportunity to enroll in high school level Spanish, Algebra and Geometry courses and to select
one of six elective courses. These elective courses include Television Production, Guitar,
Graphic Arts/ Web Design, Journalism, Team Sports and Drama.
During the 2006 - 2007 school year, ACES began offering a dynamic intramural sports
program. All middle school students are invited to participate in after school teams including
volleyball, basketball, tennis and modern dance. These programs are funded through the
school budget and offered at no cost to students.
Elementary school students also enjoy a variety of special subject classes daily. These
programs include art, physical education, technology, media and music. Each Friday
Elementary students participate in a club. Clubs vary from year to year based on student
interest. Currently ACES is offering the following clubs; Chess, Money and Me, Jazz dance,
Middle Eastern Dance, Ballroom Dance, Latin Dance, Israeli Dance, Red Cross, Technology,
,- TV Production, Soccer, Basketball, Guitar, Spanish Song Club, Arts and Crafts, Science and
French.
PERFORMANCE CRITERIA
1) Indicator: All students will maintain a portfolio demonstrating and charting improvement and
mastery of skills required at that grade level. This portfolio will be part of the Personal Learning
Plan (PLP) that is the compendium of parent, student and teacher conferences. Each PLP will
establish academic goals for each individual student in relation to his/her performance and
progress.
2003/04 Actual: Complete
2004/05 Actual: Complete
2005/06 Actual: Complete
2) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B".
2003/04 Actual: B
2004/05 Actual: A
2005/06 Actual: A
3) Indicator: Meet the requirements delineated in Florida State Board of Education
Administrative Rule 6A-1.09981, Implementation of Florida's System of School Improvement
and Accountability, as may be amended from time to time.
2003/04 Actual: Complete
2004/05 Actual: Complete
2005/06 Actual: Complete
-
City of Aventura
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Charter School Fund Budget
,'-
4) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of
the year.
2003/04 Actual: 98%
2004/05 Actual: 100%
2005/06 Actual: 100%
5) Indicator: Number of students enrolled shall be 95% of the number allowed by the School
Charter.
2003/04 Actual: 100%
2004/05 Actual: 100%
2005/06 Actual: 100%
6) Indicator: The year-to-year retention rate shall be 90%.
2003/04 Actual: 98%
2003/04 Actual: 99%
2005/06 Actual: 99%
7) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to
the statement that "I would recommend the Charter School to a friend" is 90%.
2003/04 Actual: 99%
2004/05 Actual: 100%
2005/06 Actual: 99%
..-
8) Indicator: The audits required by State Law and the Charter shall indicate that the financial
statements are presented fairly and that tests of compliance with laws and regulations and
consideration of the internal control over financial reporting disclose no instances of non-
compliance, nor any material weaknesses.
2003/04 Actual: All in compliance
2004/05 Actual: All in compliance
2005/06 Actual: All in compliance
9) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout
the school year at 20:1 for kindergarten and 25:1 for grades 1 trough 5.
2003/04 Actual: All in compliance
2004/05 Actual: All in compliance
2005/06 Actual: All in compliance
10) Indicator: Reading - Percent of Students in the school on grade level and above in
Reading. This is based on the Sunshine State Standards and exhibited in proficiency on the
Florida Comprehensive Assessment Test (FCAT).
2003/04 Actual: 70%
2004/05 Actual: 81 %
2005/06 Actual: 99%
.-
City of Aventura
Page 17
Charter School Fund Budget
-- 11) Indicator: Math - Percent of Students in the school on grade level and above in Math. This
is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCA T).
2003/04 Actual: 69%
2004/05 Actual: 79%
2005/06 Actual: 89%
12) Indicator: Writing - Percent of students in the school on grade level and above in Writing.
This is based on the Sunshine State Standards and exhibited in proficiency on the Florida
Comprehensive Assessment Test (FCA T).
2003/04 Actual: 85%
2004/05 Actual: 82%
2005/06 Actual: 81%
13) Indicator: All Students will achieve high science standards as measured by Sunshine
State Standards Performance Standards.
2003/04 Actual: A mean score of 266 was recorded, which is 20 points below the states
average.
2004/05 Actual: A mean score of 301 was achieved which is above the state and district
average.
2005/06 Actual: A mean score of 316 was achieved which is above the state and district
average.
,.-
,-
City of Aventura
Page 18
Charter School Fund Budget
CITY OF AVENTURA
REVENUE PROJECTIONS
State Shared Revenues
Charges for Services
Misc. Income
Disposition of Fixed Assets
Other Non-Revenues
$ 4,897,052 $
151,100
358,000
o
320,000
5,724,309
131,645
350,000
o
304,305
EXPENDITURES
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instruct Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
$ 1,181,329 $
1,495,684
309,393
94,973
150,551
712,199
175,000
1,277,218
144,805
185,000
1,359,558
1,815,627
269,426
47,903
66,570
689,600
175,000
1,367,898
109,156
609,522
City of Aventura
Page 19
Charter School Fund Budget
CITY OF AVENTURA
Personnel Services
Operating Expenditures
Other Uses
Capital Outaly
$3,464,319
1,502,833
574,000
185,000
$3,882,168
1,464,569
554,000
609,522
Charter School Department
Organization Chart
City Manager
CSUSA
Educational!
Administrative
Services
School Advisory
Board
Principal
School Operations
City of Aventura
Page 20
Charter School Fund Budget
CITY OF AVENTURA
REVENUE PROJECTIONS
2007/08
State Shared Revenues:
335910 3310 Florida Education Finance Program $ 4,418,533 $ 5,202,820
331600 3399 Grants
335905 School Lunch Reimbursement 32,557 32,557
335980 3354 Transportation 135,962 136,932
335991 3391 Capital Outlay 310,000 352,000
Subtotal $ 4,897,052 $ 5,724,309
Charaes for Services:
3478050 3450 Food Service Fees 6,100 6,100
3479050 3473 After School Programs 145,000 125,545
Subtotal $ 151 ,1 00 $ 131,645
Misc. Income:
3611000 3431 Interest Earnings 3,000 15,000
3661955 Field Trips/Special Programs 125,000 125,000
3661966 Media Center Donations 5,000
3665000 Other Private Source Revenue 140,000 125,000
3661900 3495 Misc. Revenues 85,000 85,000
Subtotal $ 358,000 $ 350,000
Disposition of Fixed Assets
364010 3780 Sale of Equipment $ $
Other Non-Revenues
3999000 3489 Beginning Surplus 320,000 304,305
3811001 3610 Transfer from General Fund
Subtotal 320,000 304,305
City of Aventura
Page 21
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
Personnel Services
1220 120 Teacher 769,059 873,525
1250 150 Kindergarten Aides (P/T) 5 40,375 42,750
Classroom Assistants (P/T) 2 0 17,1 00
Aide 25,000
1230 130 Other Certified Instruction 77,689 85,790
Reading Specialist
Instructional Counselor
2101 221 Social Security- matching 65,953 79,879
1502 291 Bonuses 33,500 18,000
2201 211 Pension 6,163 7,195
1503 291 Stipends 4,000 11,650
2301 231 Health 89,290 97,596
2302 232 Life Insurance & Disability 3,396 3,862
2401 241 Workers compensation 10,231 12,739
1505 291 Sick Day Buyout 7,200 7,200
subtotal $1,106,856 $1,282,285
Operatina Expenditures/Expenses
4001 330 Travel/Conferences/Train i ng 2,773 2,773
5290 590 Other Mat'I & Supply 26,200 25,000
5299 790 Miscellaneous Expense 4,500 4,500
5410 521 Mem bersh i ps/d u es/su bscri ption 1,000 1,000
5411 520 Textbooks 40,000 44,000
subtotal $74,473 $77,273
City of Aventura
Page 22
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6002-569
4-8 Basic 5102
Personnel Services
1220 120
1250 150
1230 130
2101 221
1502 291
1503 291
2201 211
2301 231
2302 232
2401 241
1505 291
Teacher
Aide
Other Certified Instruction
Social Security- matching
Bonuses
Stipends
Pension
Health
Life Insurance & Disability
Workers compensation
Sick Day Buyout
subtotal
Operatina Expenditures/Expenses
4001 330 Travel/conferences/training
5290 590 Other Mat'l & Supply
5299 790 Miscellaneous Expense
5410 521 Memberships/dues/subscription
5411 520 Textbooks
subtotal
1,051,695
o
18,772
79,978
32,500
16,550
7,841
114,208
4,374
12,467
3,960
$1,342,345
4,500
75,000
3,000
839
70,000
$153,339
1,307,544
25,000
o
101,940
18,000
27,450
9,807
137,049
5,282
16,257
3,960
$1,652,288
4,500
85,000
3,000
839
70,000
$163,339
City of Aventura
Page 23
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
Personnel Services
1220 120
2101 221
2201 211
1502 291
1503 291
2301 231
2302 232
2401 241
1505 291
Teacher
Social Security- matching
Pension
Bonuses
Stipends
Health
Life Insurance & Disability
Workers compensation
Sick Day Buyout
subtotal
OperatinQ Expenditures/Expenses
4001 330 Travel/Conferences/Training
3190 310 Prof & Tech Services-SPED
4420 590 Leasing Expense
5290 590 Other Mat'I & Supply
5299 790 Miscellaneous Expense
5410 521 Memberships/dues/subscription
5411 520 Textbooks
subtotal
193,873
14,831
1 ,454
8,000
1,200
20,000
790
2,317
1 ,440
$243,905
4,000
46,000
3,000
5,000
2,500
988
4,000
$65,488
167,463
12,811
1,256
4,500
1,150
16,612
663
2,043
1 ,440
$207,938
4,000
46,000
3,000
5,000
2,500
988
o
$61 ,488
City of Aventura
Page 24
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
Personnel Services
1220 120
1225 140
2101 221
2201 211
1502 291
2301 231
2302 232
2401 241
1505 291
Teacher
Teacher - PIT
Social Security- matching
Pension
Bonuses
Health
Life Insurance
Workers compensation
Sick Day Buyout
subtotal
Operatina Expenditures/Expenses
3190 310 Prof & Tech Services
subtotal $
58,561
18,000
4,097
402
4,000
8,306
256
631
720
94,973
44,000
3,366
537
47,903
$
City of Aventura
Page 25
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007108
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instruct Media Services 6200
Personnel Services
1230 130
2101 221
2201 211
1502 291
1503 291
2301 231
2302 232
2401 241
Media Specialist
Social Security- matching
Pension
Bonuses
Stipends
Health
Life Insurance
Workers compensation
Sick Day Buyout
39,915
3,053
299
2,500
o
4,153
161
470
o
$50,551
subtotal
Operatina Expenditures/Expenses
5411 520 Textbooks
100,000
$100,000
subtotal
50,916
3,895
318
1,500
o
4,214
106
621
o
$61,570
5,000
$5,000
City of Aventura
Page 26
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
Personnel Services
1260 160 Other Support Personnel 171,199 194,972
Receptionist
Administrative Secretary
Registar/Compliance/ESE
Business Manager
Network/Comp Tech -PIT
Special Projects Coordinator
1211 110 Administrators 246,270 239,205
Assistant Principal
Vice Principal
Principal
4041 201 Automobile allowance 4,800 4,800
2201 211 Pension 18,426 14,649
2101 221 Social Security- matching 31,936 33,215
1502 291 Bonuses 23,000 13,000
1503 291 Stipends 0 0
2301 231 Health 38,383 40,367
2302 232 Life Insurance 1,885 2,096
2401 241 Workers compensation 4,800 5,297
2501 251 Unemployment compensation 1,000 1,000
subtotal $541,699 $548,600
Operatina Expenditures/Expenses
4001 330 Travel/conferences/train i ng 3,000 3,000
3190 310 Prof & Tech Services 0 0
4855 Field Trips/School Events 125,000 100,000
4901 391 Legal/Employment Ads 5,000 5,000
5290 590 Other Mat'I & Supply 35,000 30,000
5410 521 Mem bershi ps/d u es/su bscri ption 2,500 3,000
subtotal $170,500 $141,000
City of Aventura
Page 27
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6007 -569
Pupil Transit Services 7800
Operatina Expenditures/Expenses
3190 310 Prof & Tech Services
subtotal
175,000
$175,000
175,000
$175,000
City of Aventura
Page 28
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
1260 160 Other Support Personnel 18112 21840
Janitor
2201 211 Pension 2,174 2948
2101 221 Social Security- matching 1,386 1671
2301 231 Health 6,296 6449
2302 232 Life Insurance 103 55
2401 241 Workers compensation 214 266
subtotal $28,285 $33,229
Operatina Expenditures/Expenses
3201 312 Accounting & auditing fees 13,500 13,500
3147 316 School Advisory Consultant 7,500 5,000
3148 312 Planning/Management Fee CSUSA 258,740 312,169
4620 350 Contract- Building maintenance 120,000 120,000
3431 310 Contract-Food Services 20,000 15,000
4101 370 Communications 32,000 42,000
4320 380 Pub Ut Svc Othr Energy Sv 11,000 15,000
4301 430 Electricity 135,000 135,000
4501 320 Insurance & Bond Premium 28,460 36,000
4635 350 Repairs & Maintenance 65,733 50,000
5295 510 Cleaning/janitorial supplies 6,000 6,000
5290 590 Other Mat'I & Supply 6,000 6,000
4440 Office Equip - Leasing Expense 15,000 25,000
subtotal $718,933 $780,669
Other Uses
9101 971 Transfer to General Fund 30,000 30,000
5901 Contingency 100,000 80,000
9129 921 Lease Payments to City Debt Service I 400,000 444,000
subtotal 530,000 554,000
City of Aventura
Page 29
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
Personnel Services
1503 291 Site Director- Stipend 2,000 2,000
1260 160 Other Support Personnel 48,870 42,120
Site Coordinator
After School Counselor I
After School Counselor II
2501 Unemployment Compensation 500 500
2101 221 Social Security- matching 3,739 3,222
2401 241 Workers compensation 596 514
subtotal 55,705 48,356
Operatina Expenditures/Expenses
3113 Contract-Recreation Programs 3,000 19,000
3147 316 School Advisory Consultant 3,500 0
3201 312 Accounting & auditing fees 1,000 2,000
4301 430 Electricity 5,000 10,000
4501 320 Insurance & Bond Premium 2,000 3,000
4620 350 Contract- Building maintenance 7,300 7,300
4635 350 Repairs & Maintenance 2,500 7,500
5290 590 Other Mat'I & Supply 20,800 12,000
subtotal $45,100 $60,800
Other Uses
9129 921 Lease Payments to Debt Service Fund 44,000
subtotal $44,000 $0
City of Aventura
Page 30
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2007/08
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
Capital Outlav
subtotal
15,000
50,000
120,000
o
$185,000
10,000
48,000
147,000
404,522
$609,522
6401
6410
6401
6999
692
640
643
Computer Software> 750
Furniture, Fixture & Equipment
Computer Equipment> 750
Capital Reserve
City of Aventura
Page 31
Charter School Fund Budget
ORDINANCE NO. 2007-_
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING
AND CAPITAL BUDGET FOR THE A VENTURA CITY OF
EXCELLENCE SCHOOL FOR FISCAL YEAR 2007/08 (JULY 1 -
JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2007/2008 Operating and Capital Improvement Program Budget for
the Aventura City of Excellence School, a copy of said budget being attached hereto and made
a part hereof as specifically as if set forth at length herein, be and the same is hereby
.-
established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budqet Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager in
accordance with the provisions of the City Charter and applicable law. Funds of the City shall be
expended in accordance with the appropriations provided in the Budget adopted by this
Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental
appropriations or the reduction of appropriations, if any, shall be made in accordance with Section
4.07 of the City Charter.
Section 3. Budqetarv Control. The Budget establishes a limitation on expenditures by
department total. Said limitation requires that the total sum allocated to the Charter School
department for operating and capital expenses may not be increased or decreased without
"... specific authorization by a duly-enacted Resolution affecting such amendment or transfer.
City of Aventura
Page 32
Charter School Fund Budget
-
City of Aventura
Page 33
Charter School Fund Budget
,..- Section 7. Encumbrances. All outstanding encumbrances at June 30,2006 shall lapse at
that time; and all lapsed capital outlay encumbrances shall be re-appropriated in the 2006/2007
fiscal year.
Section 8. Severabilitv. The provisions of this Ordinance are declared to be severable
and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to
be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
.-
City of Aventura
Page 34
Charter School Fund Budget
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM:
TO:
DATE:
SUBJECT: Waterways Park Expansion - Clearing & Grubbing Change Order
Request
April 19, 2007 City Commission Meeting Agenda Item :3
Recommendation:
It is recommended that the City Commission adopt the attached Resolution approving a
Change Order to the Waterways Park Expansion Clearing & Grubbing Improvements
awarded to MCO Environmental contract in the amount of $77,505.
Backaround
The construction bid awarded last month to Link Construction Group Inc. for the
Waterways Park project included 1250 linear feet of 6FT aluminum decorative fencing
and gates on the perimeter of the park site at a cost of $174,075. Based on a review of
the current contract the City awarded to perform the Clearing & Grubbing portion of the
Waterways Expansion project by Antonio F. Tomei, Capital Projects Manager, it was
determined that the fencing could be added to the MCO Environmental and deleted
from the Link Construction Group Inc contract at a cost savings of $96,570. The fencing
unit cost included in the MCO Environmental contract was 55.5% lower than the
recently awarded Waterways Park Expansion construction contract fencing bid item.
I would like to commend Antonio F. Tomei for his due diligence in this matter and
saving the City $96,570.
If you have any questions or require any additional information, please contact me at
your convenience.
RESOLUTION NO. 2007-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA APPROVING AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CHANGE ORDER FOR BID NO. 06-09-08-2, WATERWAYS
PARK CLEARING AND GRUBBING, BY AND BETWEEN
THE CITY AND MCO ENVIRONMENTAL, INC.;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1 The City Manager is hereby authorized to execute and otherwise
enter a Change Order for Bid No. 06-09-08-2, Waterways Park Clearing and Grubbing
Improvements, by and between the City and MCO Environmental, Inc., to add 1250
linear feet of 6FT aluminum decorative fencing and gates on the perimeter of the park
site in the amount is 77,505.
Section 2 The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3 This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by
, who moved its
adoption. The motion was seconded by
, and upon being put
to a vote, the vote was as follows:
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Teri Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Resolution No. 2007-
Page 2
Commissioner Luz Urbaez Weinberg
Mayor Susan Gottlieb
PASSED AND ADOPTED this 19th day of April, 2007.
SUSAN GOTTLIEB, MAYOR
ATTEST:
TERESA M. SOROKA, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY