2006-065
RESOLUTION NO. 2006-65
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AND APPLY FOR THE
FEDERAL DRUG CONTROL AND SYSTEM
IMPROVEMENT PROGRAM GRANT AVAILABLE
THROUGH THE MIAMI-DADE COUNTY DEPARTMENT OF
HUMAN SERVICES; TO APPLY FOR, RECEIVE, AND
EXPEND $5,781 IN FEDERAL FUNDS FOR EXPANSION
OF THE SCHOOL RESOURCE OFFICER PROJECT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Aventura desires to accomplish
the purpose outlined in the contract attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to apply for funds in the
approximate amount of $5,781 and execute such contracts and agreements as are
required between Miami-Dade County and the City of Aventura to provide for expansion
of services provided by the Community Drug & Crime Prevention School Resource
Officer Program in substantially the form as attached hereto.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Joel, who moved its
adoption. The motion was seconded by Commissioner Weinberg, and upon being put
to a vote, the vote was as follows:
Commissioner Zev Auerbach yes
Commissioner Bob Diamond yes
Commissioner Billy Joel yes
Commissioner Michael Stern yes
Commissioner Luz Urbaez Weinberg yes
Vice Mayor Harry Holzberg yes
Mayor Susan Gottlieb yes
Resolution No. 2006-65..
Page 2
PASSED AND ADOPTED this 8th day of November, 2006.
7/ka--
SUSAN GOTTLIEB, MAYOR
APPROVED AS TO LEGAL SUFFICIENCY:
Nth. ~
CITY ATTORNEY
MIAMI-DADE COUNTY DEPARTMENT qF ,H,UMAN SERVICES
CONTRACT
This Contract, made this day of 200_, by and between
Miami-Dade County, a political subdivision of the State of Florida (hereinafter referred to as
"County") through its Department of Human Services (hereinafter referred to as "Department"),
located at 2525 N.W. 62nd Street, Suite 4228 Miami, FL 33147, and the CITY OF
AVENTURA located in Miami-Dade County, Florida (hereinafter referred to as "Provider"),
provides the terms and conditions pursuant to which the Provider shall provide a School
Resource Officer Project.
WHEREAS, the County has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Federal Anti-Drug
Abuse Act of 1988, hereinafter referred to as the ACT; and
WHEREAS, the Provider warrants and represents that it possesses the legal
authority to enter into this Agreement by way of resolution, motion or similar action that has
been duly adopted or passed as an official act of the Provider's governing body, authorizing the
execution of the Contract, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the Provider to carry out on
behalf of the Provider all of the duties and responsibilities set forth in this Contract; and
WHEREAS, this Contract shall be deemed effective upon award of grant funds by
the State of Florida Department of Law Enforcement, Office of Criminal Justice Grants to
Miami-Dade County or when this Contract has been duly executed by both parties, whichever is
later; and
WHEREAS, the County is desirous of supporting an expansion of the services
provided by the School Resource Officer Project by providing a portion of the federal funds
awarded to Miami-Dade County to the School Resource Officer Project; and
WHEREAS, the County as contractor/grantee for the State of Florida is authorized to
purchase said services for the School Resource Officer Project as an allowable activity under
the ACT; and
WHEREAS, the County requires the above-mentioned services from the Provider in
order to fulfill its' contractual obligations under the aforementioned grant,
NOW, THEREFORE, for and in consideration of the mutual covenants recorded
herein, the parties hereto agree as follows:
I. AMOUNT PAYABLE Subject to available funds, the maximum amount payable for
services rendered under this Contract, shall not exceed $ 4,336. Both parties agree that should
available County funding be reduced, the amount payable under this Agreement may be
proportionately reduced at the option of the County.
II. SCOPE OF SERVICES. The Provider agrees to render services in accordance with
the Scope of Services incorporated herein and attached hereto as Attachment A.
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III. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1, 2006
through September 30,2007.
IV. CASH MATCH REQUIREMENT. The Provider shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services
and payment by the County, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services.
V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER THE
DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti-Druq Abuse Act. The Provider agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 98-61 of the Florida
Administrative Code. Furthermore, the Florida Department of Law Enforcement, Business
Support Program, Office of Criminal Justice Grants, Edward Byrne Memorial State and Local
Law Enforcement Assistance Formula Grant Program Application for Funding Assistance and
all laws, rules, regulations relating thereto are incorporated herein by reference as if fully set
forth.
B. Supplantinq. The Provider agrees that funds received under this Contract shall
be utilized to supplement, not supplant state or local funds, and will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-
drug law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5), Florida
Administrative Code.
VI. CONTINUITY OF SERVICES. Provider agrees to provide optimal continuity of services
by assuring that services are provided by the same person whenever possible and, if not, by a
qualified replacement when necessary.
VII. PROGRAM CONTACT. Provider shall designate a contract coordinator who shall be
responsible for: 1) monitoring the Provider's compliance with the terms of this Contract and; 2)
whenever the County so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICATION BY THE PROVIDER. The Provider shall indemnify and hold
harmless the County and its officers, er,'rloyees, agents and instrumentalities from any and all
liability, losses or damages, including attorneys' fees and costs of defense, which the County or
its officers, employees, agents or instrumentalities may incur as a result of claims, demands,
suits, causes of actions or proceedings of any kind or nature arising out of, relating to or
resulting from the performance of this Contract by the Provider or its employees, agents,
servants, partners, principals or subcontractors. Provider shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the County, where applicable, including appellate proceedings, and shall
pay all costs, judgments, and attorney's fees which may issue thereon. Provider expressly
understands and agrees that any insurance protection required by this Contract or otherwise
provided by Provider shall in no way limit the responsibility to indemnify, keep and save
harmless and defend the County or its officers, employees, agents and instrumentalities as
herein provided. The provisions of this section or indemnification shall survive the expiration or
termination of this Contract.
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IX. INSURANCE. If Provider is an agency or a political subdivision of the State as defined
by section 768.28, Florida Statutes, the Provider shall furnish the County, upon request, written
verification of liability protection in accordance with section 768.28, Florida Statutes. Nothing
herein shall be construed to extend any party's liability beyond that provided in section 768.28,
Florida Statutes.
X. LICENSURE AND CERTIFICATION. The Provider shall ensure that all other licensed
professionals providing School Resource Officer services shall have appropriate training and
experience in the field in which he/she practices and abide by all applicable State and Federal
laws and regulations and ethical standards consistent with those established for his/her
profession. Ignorance on the part of the Provider shall in no way relieve it from any of its
responsibilities in this regard.
XI. CONFLICT OF INTEREST. The Provider agrees to abide by and be governed by Miami-
Dade County Ordinance No. 72-82 (Conflict of Interest Ordinance codified at Section 2-11.1 et
al. of the Code of Miami-Dade County), as amended, which is incorporated herein by reference
as if fully set forth herein, in connection with its Contract obligations hereunder.
XII. CIVIL RIGHTS. The Provider agrees to abide by Chapter 11 A of the Code of Miami-
Dade County ("County Code"), as amended, which prohibits discrimination in employment,
housing and public accommodations; Title VII of the Civil Rights Act of 1968, as amended,
which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975, 42 U.S.C., as amended, which prohibits discrimination in
employment because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 9794, as
amended, which prohibits discrimination on the basis of disability; and the Americans with
Disabilities Act, 42 U.S.C. 9 12103 et seq., which prohibits discrimination in employment and
accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these
laws, the County shall have the right to terminate this Contract. It is further understood that the
Provider must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.C. 9 1612, and the Fair
Housing Act, 42 U.S.C. 9 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the Provider, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further
business with the Provider. Any contract entered into based upon a false affidavit shall be
voidable by the County. If the Provider violates any of the Acts during the term of any Contract
the Provider has with the County, such contract shall be voidable by the County, even if the
Provider was not in violation at the time it submitted its affidavit.
The Provider agrees that it is in compliance with the Domestic Violence Leave Ordinance,
codified as 9 11A-60 et seq. of the Miami-Dade County Code, which requires an employer, who
in the regular course of business has fifty (50) or more employees working in Miami-Dade
County for each working day during each of twenty (20) or more calendar work weeks to
provide domestic violence leave to its employees. Failure to comply with this local law may be
grounds for voiding or terminating this Contract or for commencement of debarment
proceedings against Provider.
XIII. NOTICES. Notice under this Contract shall be sufficient if made in writing and delivered
personally or sent by mail or by facsimile to the parties at the following addresses or to such
other address as either party may specify:
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If to the COUNTY:
Miami-Dade County
Department of Human Services
2525 NW 62nd Street, Suite 4228
Miami, Florida 33147
Attention: Ms. Michaela Doherty
If to the PROVIDER:
Aventura Police Department
19200 W. Country Club Drive
Aventura, FL 33180
Attention: Chief Thomas E. Ribel
XIV. AUTONOMY. Both parties agree that this Contract recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood
and intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the County. Furthermore, the Provider's agents and employees are not
agents or employees of the County.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the Provider shall have occurred under this Contract if: (1)
The Provider fails to provide services outlined in the Scope of Services (Attachment A) within
the effective term of this Contract; (2) the Provider ineffectively or improperly uses the funds
allocated under this Contract; (3) the Provider fails to submit, or submits incorrect or incomplete
proof of expenditures to support reimbursement requests or fails to submit or submits
incomplete or incorrect detailed reports of expenditures or final expenditure reports; (4) the
Provider does not submit or submits incomplete or incorrect required reports; (5) the Provider
refuses to allow the County access to records or refuses to allow the County to monitor,
evaluate and review the Provider's program; (6) the Provider discriminates under any of the
laws outlined in Section XII of this Contract; (7) the Provider fails to provide Domestic Violence
Leave to its employees pursuant to local law; (8) the Provider falsifies or violates the provisions
of the Drug Free Workplace Affidavit (Attachment D); (9) the Provider attempts to meet its
obligations under this Contract through fraud, misrepresentation or material misstatement; (10)
the Provider fails to correct deficiencies found during a monitoring, evaluation or review within
the specified time; (11) the Provider fails to meet any of the terms and conditions of the Miami-
Dade County Affidavits (Attachment D); (12) the Provider fails to meet any of the terms and
conditions of any obligation under any contract or otherwise or any repayment schedule to any
of its agencies or instrumentalities; or (13) the Provider fails to fulfill in a timely and proper
manner any and all of its obligations, covenants, agreements and stipulations in this Contract.
Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any
other breach and shall not be construed to be a modification of the terms of this Contract.
B. County Remedies. If the Provider breaches this Contract, the County may
pursue any or all of the following remedies:
1. The County may terminate this Contract by giving written notice to the
Provider of such termination and specifying the effective date thereof at least five (5) days
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before the effective date of termination. In the event of termination, the County may: (a)
request the return of all finished or unfinished documents, data studies, surveys, drawings,
maps, models, photographs, reports prepared and secured by the Provider with County funds
under this Contract; (b) seek reimbursement of County funds allocated to the Provider under
this Contract; (c) terminate or cancel any other contracts entered into between the County and
the Provider. The Provider shall be responsible for all direct and indirect costs associated with
such termination, including attorney's fees;
2. The County may suspend payment in whole or in part under this Contract
by providing written notice to the Provider of such suspension and specifying the effective date
thereof, at least five (5) days before the effective date of suspension. If payments are
suspended, the County shall specify in writing the actions that must be taken by the Provider as
condition precedent to resumption of payments and shall specify a reasonable date for
compliance. The County may also suspend any payments in whole or in part under any other
contracts entered into between the County and the Provider. The Provider shall be responsible
for all direct and indirect costs associated with such suspension, including attorney's fees;
3. The County may seek enforcement of this Contract including but not
limited to filing action with a court of appropriate jurisdiction. The Provider shall be responsible
for all direct and indirect costs associated with such enforcement, including attorney's fees;
4. The County may debar the Provider from future County contracting;
5. If, for any reason, the Provider should attempt to meet its obligations
under this Contract through fraud, misrepresentation or material misstatement, the County
shall, whenever practicable terminate this Contract by giving written notice to the Provider of
such termination and specifying the effective date thereof at least five (5) days before the
effective date of such termination. The County may terminate or cancel any other contracts
which such individual or entity has with the County. Such individual or entity shall be
responsible for all direct or indirect costs associated with such termination or cancellation,
including attorney's fees. Any individual or entity who attempts to meet its contractual
obligations with the County through fraud, misrepresentation or material misstatement may be
disbarred from County contracting for up to five (5) years;
6. Any other remedy available at law or equity.
C. The County Manager is authorized to terminate this Contract on behalf of the
County.
D. Damaqes Sustained. Notwithstanding the above, the Provider shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach
of the Contract, and the County may withhold any payments to the Provider until such time as
the exact amount of damages due the County is determined. The Provider shall be responsible
for all direct and indirect costs associated with such action, including attorney's fees.
XVI. TERMINATION BY EITHER PARTY. Both parties agree that this Contract may be
terminated by either party hereto by written notice to the other party of such intent to terminate
at least sixty (60) days prior to the effective date of such termination. The County Manager is
authorized to terminate this Contract on behalf of the County.
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XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The Provider agrees that all
expenditures or costs shall be made in accordance with the Budget which is attached herein
and incorporated hereto as Attachment B.
A. Budqet Variance. Funds may be shifted between approved line items, not to
exceed fifteen percent (15%) of the total budget, without a written amendment. Variances
greater than fifteen percent (15%) in any approved line item shall require a written amendment
approved by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of
the Quarterly Performance Report and Invoice, the County will review the Provider's Year-To-
Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third Quarter Report which
documents those steps the municipality will take in the Fourth Quarter to fully expend the
contract by the end of the program year.
2. This expenditure plan must be approved by the County.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the County will recapture the anticipated unexpended amount for use in
another program, without a formal amendment process.
C. Payment Procedures. The County agrees to pay the Provider for services
rendered under this Contract based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Contract and the Provider
shall be paid through reimbursement payment for allowable expenses on the budget approved
under this Contract (see Attachment B). The Provider agrees to invoice the County for each
School Resource Officer Project using the Quarterly Project Performance Report & Invoice
as it appears in Attachment C, and to do so on a quarterly basis, as stated in Section XIX. B.1.
The Quarterly Project Performance Report & Invoice shall be prepared in a manner in
accordance with the form provided in Attachment C. The final Quarterly Project Performance
Report & Invoice shall be submitted by October 15, 2007.
D. The Provider agrees to mail all invoices to the address listed above, Section XIII.
E. The County agrees to review invoices and to inform the Provider of any
questions. Payments shall be mailed to the Provider by the County's Finance Department.
F. No payment of subcontractors. In no event shall county funds be advanced
directly to any subcontractor hereunder.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The Provider is required to be prudent in the acquisition
and management of property with federal funds. Expenditure of funds for the acquisition of
new property, when suitable property required for the successful execution of projects is
already available within the Provider organization, will be considered an unnecessary
expenditure.
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B. Screeninq. Careful screening should take place before acquiring property in
order to ensure that it is needed with particular consideration given to whether equipment
already in the possession of the Provider organization can meet identified needs. While there is
no prescribed standard for such review, the Provider procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the Provider
organization. The establishment of a screening committee may facilitate the process; however,
the Provider may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the Provider's
organization. The County must ensure that the screening referenced above takes place and
that the Provider has an effective system for property management. The Provider is hereby
informed that if the County is made aware that the Provider does not employ an adequate
property management system, project costs associated with the acquisition of the property may
be disallowed.
C. Loss. Damaqe or Theft of Equipment. The Provider is responsible for replacing
or repairing the property which is willfully or negligently lost, stolen, damaged or destroyed. Any
loss, damage, or theft of the property must be investigated and fully documented and made part
of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E. Manaqement. The Provider's procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, at a minimum, meet
the following requirements: 1) Property records must be maintained which include description
of property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of County participation in
the cost of the property (Federal funds), location of property, use and condition of the property,
disposition data including the date of disposal and sale price; 2) a physical inventory of the
property must be taken and the results reconciled with the property records at least once every
2 years; 3) a control system must exist to ensure adequate safeguards to prevent loss, damage
or theft of the property. Any loss, damage, or theft shall be investigated by the Provider as
appropriate; 4) adequate maintenance procedures must exist to keep the property in good
condition; and 5) if the Provider is authorized or required to sell the property, proper sales
procedures must be established to enStlre the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable
personal property, and real property shall be retained for a period of 3 years from the date of
the disposition or replacement or transfer at the discretion of the County. If any litigation, claim,
or audit is started before the expiration of the 3-year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS, REPORTS. MONITORING AUDITS. AND EVALUATION STUDIES.
The Provider shall keep records of program services in sufficient detail to provide any reports
that may be requested by the County.
A. Records. All program records will be retained by the Provider for not less than
three (3) years beyond the term of this Agreement. In accordance with contract requirements
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from the State of Florida, records for the School Resource Officer Project services must
reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program
participants in attendance to such as described in Attachment A.
4. The records of all other program services provided under this Agreement.
B. Reportinq Requirements.
1. Quarterlv Proiect Performance Report and Invoice. The Provider shall
submit the Quarterly Project Performance Report and Invoice to the Department of Human
Services by January 15, April 15, July 15, and October 15, 2007 covering the Agreement
activity for the previous quarter. The Quarterly Project Performance Report and Invoice shall
be submitted in the format and using the form attached hereto as Attachment C.
2. Other Required Reports. The Provider shall submit other reports as may
be required by the Department of Human Services during the program year.
C. Chanqes to Reportinq Requirements. The Provider understands that the
County may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitorinq and Audit. The Provider shall make available for review, inspection,
monitoring or audit by the County without notice during normal business hours all financial
records and other program records and documents which relate to or have been produced or
created as a result of this Agreement. The Provider shall provide assistance as may be
necessary to facilitate a financial/program audit when deemed necessary by the County to
ensure compliance with applicable accounting and financial standards. The County reserves
the right to require the Provider to submit to an audit of the County's choosing. Furthermore,
the Provider understands, it may be subject to an audit, random or otherwise, by the Office of
the Dade County Inspector General or independent private sector inspector general retained by
the Office of the Inspector General.
E. Office of Miami-Dade County Inspector General. Miami-Dade County has
established the Office of the Inspector General, which is empowered to perform random audits
on all County contracts throughout the duration of each contract. Grant recipients are exempt
from paying the cost of the audit, which is normally 1/4 of 1 % of the total contract amount.
The Miami-Dade County Inspector General is authorized and empowered to review past,
present and proposed County and Public health Trust Programs, contracts, transactions,
accounts, records, and programs. In addition, the Inspector General has the power to
subpoena witness, administer oaths, require the production of records and monitor existing
projects and programs. Monitoring of an existing project or program may include a report
concerning whether the project is on time, within budget and in compliance with plans.
specifications and applicable law.
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The Inspector General is empowered to analyze the necessity of and reasonableness of
proposed change orders to the Contract. The Inspector General is empowered to retain the
services of independent private sector inspectors general to audit, investigate, monitor,
oversee, inspect and review operations, activities, performance and procurement process
including but not limited to project design, bid specifications, proposal submittals, activities of
the Provider, its officers, agents and employees, lobbyists, County staff and elected officials to
ensure compliance with contract specifications and to detect fraud and corruption
Upon ten (10) days prior written notice to the Provider from the Inspector General or IPSIG
retained by the Inspector General, the Provider shall make all requested records and
documents available to the Inspector General or IPSIG for inspection and copying. The
Inspector General and IPSIG shall have the right to inspect and copy all documents and
records in the Provider's possession, custody or control which, in the Inspector General or
IPSIG's sole judgment, pertain to performance of the contract, including, but not limited to
original estimate files, change order estimate files, worksheets, proposals and Contracts from
and with successful and unsuccessful subcontractors and suppliers, all project-related
correspondence, memoranda, instructions, financial documents, construction documents,
proposal and contract documents, back-charge documents, all documents and records which
involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends received,
payroll and personnel records, and supporting documentation for the aforesaid documents and
records.
The provisions in this section shall apply to the Provider, its officers, agents, employees,
subcontractors and suppliers. The Provider shall incorporate the provisions in this section in all
subcontracts and all other Contracts executed by the Provider in connection with the
performance of the contract.
Nothing in this contract shall impair any independent right of the County to conduct audit or
investigative activities. The provisions of this section are neither intended nor shall they be
construed to impose any liability on the County by the Provider or third parties.
F. Independent Private Sector Inspector General Reviews. Pursuant to Miami-
Dade County Administrative Order 3-20, the Provider is aware that the County has the right to
retain the services of an Independent Private Sector Inspector General ("IPSIG"), whenever the
County deems it appropriate to do so. Upon written notice from the County, the Provider shall
make available to the IPSIG retained by the County, all requested records and documentation
pertaining to this agreement for inspection and copying. The County shall be responsible for
the payment of these IPSIG services, and under no circumstances shall the Provider's budget
and any changes thereto approved by the County, be inclusive of any changes relating to these
IPSIG services.
The terms of this prOVIsion herein, apply to the Provider, its officers, agents, employees,
subconsultants and assignees. Nothing contained in this provision shall impair any
independent right of the County to conduct an audit or investigate the operations, activities and
performance of the Provider in connection with this Contract. The terms of this Section shall
not impose any liability on the County by the Provider or any third party.
G. Evaluation Studies. The Provider agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the Florida Department of Law
Enforcement, Business Support Program, Office of Criminal Justice Grants. This participation
shall at a minimum include access to the Provider's premises and records.
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XX. PROHIBITED USE OF FUNDS.
A. Adverse Actions or Proceeding. The Provider shall not utilize County funds to
retain legal counsel for any action or proceeding against the County or any of its agents,
instrumentalities, employees or officials. The Provider shall not utilize County funds to provide
legal representation, advice or counsel to any client in any action or proceeding against the
County or any of its agents, instrumentalities, employees or officials.
B. Reliqious Purposes. County funds shall not be used for religious purposes.
C. Comminqlinq Funds. The Provider shall not commingle funds provided under
this Contract with funds received from any other funding sources.
XXI. MISCELLANEOUS.
A. Contract. This Contract is the complete and exclusive statement of all the
arrangements between the County and the Provider regarding provision of the services
described in Attachments A and B. Nothing herein shall alter, affect, modify, change or extend
any other agreement between the Provider and the County unless specifically stated herein.
B. Amendments and Modifications. Except as otherwise enumerated herein, no
amendment to this Contract shall be binding on either party unless reduced to writing, signed by
both parties, and approved by the County Manager. Provided, however, that the County may
effect amendments to this Contract without the written consent of the Provider, to conform this
Contract to changes in the laws, directives, guidelines, and objectives of County, State and
Federal Governments.
Any alterations, variations, amendments, or other modifications of this Contract, including but
not limited to amount payable and effective term, shall only be valid when they have been
reduced to writing, duly approved and signed by both parties and attached to the original of this
Contract.
The County and Provider mutually agree that amendments of the Scope of Service, line item
budget of more than fifteen percent (15%) of the total budget set forth herein and other such
revisions my be negotiated as written amendment to this Contract between the parties. The
County Manager is authorized to make amendments to this Contract as described herein on
behalf of the County.
C. Ownership of Data and Other Material. All reports, information documents, tapes
and recordings, maps and other data and procedures developed, prepared, assembled or
completed by the Provider in connection with the duties and responsibilities undertaken by the
Provider in accordance with the terms of this Contract shall become the property of the County
without restriction, reservation or limitation of their use and shall be made available to the
County by the Provider at any time upon request by the County. Upon completion of all work
contemplated under this Contract, copies of all of the above data shall be delivered to the
County upon request.
D. Contract Guidelines. This Contract is made in the State of Florida and shall be
governed according to the laws of the State of Florida. Proper venue for this Contract shall be
Miami-Dade County, Florida.
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E. Publicity. It is understood and agreed between the parties hereto that this
Provider is funded by Miami-Dade County. Further, by acceptance of these funds, the Provider
agrees that events and printed documents funded by this Contract shall recognize the funding
source as follows:
This program was supported by a grant awarded to the Miami-Dade County
Department of Human Services, the Florida Department of Law Enforcement
(FDLE) and the U.S. Department of Justice, Bureau of Justice Assistance (BJA).
F. Subcontracts. The Provider agrees not to enter into subcontracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Contract, or any or
all of its rights, title or interest herein, or its power to execute such Contract without the prior
written approval of the County and that all subcontractors or assignees shall be governed by
the terms and conditions of this Contract. If this Contract involves the expenditure of $100,000
or more by the County and the Provider intends to use subcontractors to provide the services
listed in the Scope of Services (Attachment A) or suppliers to supply the materials, the Provider
shall provide the names of the subcontractors and suppliers on the form attached as
Attachment E. The Provider agrees that it will not change or substitute subcontractors or
suppliers from those listed in Attachment E without prior written approval of the County.
G. Headinqs, Use of Sinqular and Gender. Paragraph headings are for
convenience only and are not intended to expand or restrict the scope or substance of the
provisions of this Contract. Wherever used herein, the singular shall include the plural and
plural shall include the singular and pronouns shall be read as masculine, feminine or neuter as
the context requires.
H. Total of ContracUSeverability of Provisions. This twelve (12) page Contract with
its recitals on the first page of the Contract and with its attachments as referenced below
contain all the terms and conditions agreed upon by the parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment D1:
Attachment D2:
Attachment D3:
Attachment E:
Scope of Services
Budget
Quarterly Project Performance Report & Invoice
Miami-Dade County Affidavits
Code of Business Ethics
Miami-Dade County Debarment Disclosure Affidavit
Stat!:; Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
No other Contract, oral or otherwise, regarding the subject matter of this Contract shall be
deemed to exist or bind any of the parties hereto. If any provision of this Contract is held invalid
or void, the remainder of this Contract shall not be affected thereby if such remainder would
then continue to conform to the terms and requirement of applicable law.
Created on 9/131200610:37 AM
Page 11 of 12
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed
by their respective and duly authorized officers, the day and year first above written.
. . . . . . . .
:~/;:;v
. ".... .D....."."
0::-:,. :-:<.:-:-:-
. :::::::::::::::::::
Signature
Title
Name (typed)
ATTEST:
By:
By:
(Corporate Seal)
ATTEST:
MIAMI-DADE COUNTY, FLORIDA
HARVEY RUVIN, CLERK
By:
DEPUTY CLERK
By:
GEORGE M. BURGESS
COUNTY MANAGER
Created on 9/13/2006 10:37 AM
Page 12 of 12
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
ATTACHMENT D1
ATTACHMENT D2
ATTACHMENT D3
ATTACHMENT E
SUMMARY OF ATTACHMENTS
Scope of Services/ Program Narrative
Program Budget
Quarterly Project Performance Report & Invoice
Miami-Dade County Affidavits
Code of Business Ethics
Miami-Dade County Debarment Disclosure Affidavit
State Public Entities Crime Affidavit
Provider's Disclosure of Subcontractors and Suppliers
ATTACHMENT A
PROGRAM NARRATIVE
Jurisdiction Name: AVENTURA
Contact Person: Sgt. Michael Bentolila
Address: 19200 W. Country Club Dr.,
Aventura, FL 33180
Contact Numbers: 466-2893 Office
466-2895 Fax
Program Area: School Resource Officer (07 A)
Program Dates: 10/01/06 through 09/30/07
Program Name: School Resource Officer
Target Population: School Age Youth
Problem Identification
Since it's inception in November 1995, the city of Aventura has grown tremendously. With that growth,
a change in the demographics also occurred. Aventura went from a predominantly elderly or retiree
community to one that now includes a large number of young families. Currently the police department
provides services to their youth at neighboring community schools. Opening in the fall of this year,
Aventura Charter Elementary School will be the first public school in the city, for students grades K-5.
It's the police department's objective to provide a safe drug free environment to these and all students
in Aventura. A School Resource Officer will be assigned to work at the city's new school.
Proqram Description
The presence of a School Resource Officer will provide a number of benefits in the new charter school.
Besides offering protection for the school and students, the presence of the SRO will serve as a
deterrent to unwanted intruders. Additionally, in-service orientations will be provided to school staff
and teachers along with presentations for parents at monthly Parent Teacher Association meetings.
The SRO will become a familiar face in classrooms while conducting classes on safety, crime
prevention, and conflict management. In addition, Aventura's SRO will implement an after-school
training program designed to empower its youth. This victim empowerment program, called Resisting
Aggression Defensively, includes a 5 class curriculum on aggression training techniques. It is intended
to promote safety and awareness for youth in everyday surroundings. The RADKid curriculum is
structured to address self defense and self awareness in today's youth. In addition it provides youth
with healthy techniques on how to deal with aggression. Curriculum materials include training gear, i.e.
helmets, elbow and knee pads and floor mats. Each kit includes gear for four youth and one instructor
package. The above is just a few of the many services that will be available in this new charter school.
Other services will include DARE classes. Red Ribbon activities, a mentoring program and a host of
other services for these school age kids. Grant funds will be used to purchase program supplies
needed to support program activities.
Year One Activities/Accomplishments & Unmet Needs (2003-2004)
This grant year has proven to be a great success. With the new local elementary school, ACES, the
SRO unit has provided services to more than 500 students. Although most of the schools Aventura
provides services for are outside of their city limits, their SRO's have conducted in-service orientations,
counseling sessions for students and parents, and prevention education classes. The department
reports an overwhelming response to their programs including the newly created after school RADKid
program.
In the upcoming year, Aventura will continue with it's program much like it is structured currently.
Officers will create a Youth Crime Watch Program on the ACES campus. Additionally, a new middle
school will open in Aventura this year. To meet the demands of the added student population, an SRO
officer will be assigned to this site. The department will train an additional officer for their RADKID
program and use grant funds to provide for the supplies and equipment used in all their SRO activities.
Year Two Activities/Accomplishments & Unmet Needs (2004-2005)
Since it's incorporation in November 1995 growth in the city of Aventura has been dramatically
influenced by the influx of young families. Along with the demographic makeup, the city that once had
no schools in their city limits, will soon have a new middle school. Currently, the department provides
services to their local schools using two SRO officers. During the new grant year, Aventura will use
one of these officers in the new middle school, serving an additional 300 students. While the primary
focus will be to provide protection for students, SRO officers will continue to provide prevention
education classes, in service orientations, and counseling for parents. Core services the two
elementary schools will not be affected, by the additional community needs. Officers will be a visible
force on campus, while providing support and guidance through a number safety and prevention
programs, including the RadKid curriculum, during the upcoming grant year. Grant funds will be used
to provide for program supplies and equipment for proposed activities.
Year Three Activities/Accomplishments & Unmet Needs (2005-2006)
During this grant year SRO services were expanded to the newly built Middle School in Aventura. The
non-traditional ACES campus, houses both elementary and middle school buildings. Currently the
middle school is only open to one grade level and will integrate a second grade level in the upcoming
school year. With that, the student population is expected to increase by an additional 100 students.
The two SRO officers presently assigned to the city's two schools provide educational presentations,
counseling and participate in numerous school activities throughout the grant year. In the upcoming
year the challenge will be to continue providing services at the current level with the increased number
of students.
In the 2006/2007 grant year, JAG funds will be used to provide the same services to all of the students
including prevention education classes, counseling for both parents and students, in-service
orientations and the very popular RADKid curriculum. Program dollars will be used to purchase
program supplies, equipment and SRO uniforms. Additionally, program dollars will be used to
purchase a camcorder used to film the final class of each RADKid course. As a requirement of the
parent program, it is necessary to video record the final class, where children demonstrate an
understanding of each of the learned techniques throughout the course. This is done for liability
purposes and to insure that they course is being taught properly.
Jurisdiction Name: AVENTURA
Contact Person: Sgt. Michael Bentolila
Address: 19200 W. Country Club Dr.,
Aventura, FL 33180
Contact Numbers: 466-2893 Office
466-2895 Fax
Program Area: School Resource Officer (07 A)
Program Dates: 10/01/06 through 09/30/07
Program Name: School Resource Officer
Target Population: School Age Youth
Proposed Activities Planned Measures Monitorinq Plan
07 A04 Provide 25 counseling School Resource Officer to Program Plan and Activity
sessions for students during conduct: Schedule.
the grant year. In-service orientations
Crime prevention classes Meeting announcements,
07 A05 Provide 10 counseling Parent counseling attendance records, etc.
sessions for parents during sessions
the grant year. Participant list and meeting
Mc Gruff presentations attendance records
07 A.07 Conduct 55 crime Video presentations
prevention class presentations Multi Media presentations Copies of invoices for
during the grant year. Red Ribbon Activities. materials purchased.
RADKID presentations
07 A08 Attend 5 in school Safety Patrol/ Youth Crime
special events during the Watch
grant year.
07 A.1 0 Provide 10 in-service
orientations to school
teachers during the grant
year.
Sat. Michael Bentolila, APD Michaela Doherty, DHS
ATTACHMENT B
PROGRAM BUDGET
Jurisdiction Name: AVENTURA
Program Area: School Resource Officer
Program Name: School Resource Officer
Salaries and Benefits, Total
Contractual Services, Total
Operating Capital Outlay, Total
Camcorder w/accessories
Expenses, Total
Program Recertification
Program Program equipment
Educational videos
Printed Materials (Red Ribbon Week)
SRO uniforms
Miscellaneous program supplies
(educational items, etc.)
Total Budget
Dade County will reimburse an amount not to exceed:
The 25% CASH MATCH for this grant is:
The source of the CASH MATCH is:
Police Department General Fund. Aventura
OCO levels begin at $300.
9/22/2006
Contact Person: Sg1. Michael Bentolila
466-2893 PH -- 466-2895 FX
Program Dates: 10/01/06 - 09/30/07
$0
$0
$1,000
$1 ,000
$4,781
$400
$1,000
$600
$1,500
$324
$957
$5,781
$4,336
$1,445
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Drug Control and System Improvement Formula Grant Program
Quarterly Project Performance Report
SCHOOL RESOURCE OFFICER PROJECT
PURPOSE AREA 07 A
(City)
(Project Name)
(Name of Person Completing Form)
(Title)
(Phone)
STATE 10 NUMBER: 2007-JAGC-OAOE-28-P3-127
L: ..... ort;iNl.Jmt>ari :-'::,;;i;':;V:;~" . 't~tJarte~lviPeriod ",' " ReDortJDueDates
1 October 1 - December 31 January 1 6
2 January 1 - March 31 April 1 6
3 Aoril 1 - June 30 July 1 6
4 Julv 1 - Seotember 30 October 1 6
Quarter"'Period
Re ortDue Dates
Note: Those questions that are directly related to your program have been highlighted for your
convenience. All questions must be answered and explained in the NARRATIVE portion of this report.
Any report not received by January 16; April 16; July 16; and/or October 16, will result in the issuance
of a "Noncompliance Notice" and a delay or denial of Reimbursement Requests.
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(To Be Copied on Jurisdiction Letterhead)
Ci
Date of Claim:
Pro'ect Name:
Claim Number:
Tele hone:
Claim Period:
Name of Person Completing Form:
1, Total Federal Budget $
2. Amount This Invoice $
(75% of your current claim)
3. Amount of Previous Invoices $
4, Remaining Federal Balance $
(Subtract lines 2 & 3 from line 1)
Sub Object
Code
Budget
Categories
Line Item
Disallowed
Exceeds
Budget
Federal
Funds
Local
Match
Category
Totals
Salaries &
Benefits
Contractual
Services
Operating/
Capital Equipment
Expenses
Total Claim
We request payment in accordance with our contract agreement in the amount of 75% of the Total Costs for this
Claim $ (75%), the balance of costs, $ (25%), to be recorded as our in-kind contribution to
comply with the local match requirements,
Attached, please find the records which substantiate the above expenditures, I certify that all of the costs have been paid and
none of the items have been previously reimbursed, All of the expenditures comply with the authorized budget and fall within
the contractual scope of services and all of the goods and services have been received, for which reimbursement is requested
Respectfully submitted,
Chief of Police/Other City Official
Payment Approved, Miami Dade County
Miami Dade County
School Resource Officer Project
Page 2 of 3
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS- Payroll Expenses
City:
Date of Claim:
Project Name:
Claim Number:
Name
Officer/Staff
Date of
Activity
Type of
Activity"
Total
Hours
'(Presentation. Parent Meeting, Field trip. etc.)
TOTAL HOURS
. AT$
. PER HOUR =$
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $
IS CORRECT.
OFFICER/STAFF SIGNATURE:
OFFICER/STAFF SOCIAL SECURITY NUMBER:
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE:
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
Note: Payroll registers. time sheets and or slips, documenting payroll expenses, must be attached to process this payment.
Miami Dade County Page 3 of 3
School Resource Officer Project
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(Equipment, Supplies, Material Expenses)
City Date of Claim
Project Name Claim Number:
Item Date Check
Vendor Description Paid Number Amount
TOTAL AMOUNT OF EXPENSES:
NOTE: Copies of all invoices and cancelled checks for this request must be attached to process payment.
ATTACHMENT C
ATTACHMENT D
A TT ACHMENT D
DEPARTMENT OF HUMAN SERVICES
BYRNE GRANT ADMINISTRATION
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits
that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All
blank spaces must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MlAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE CRIMINAL RECORD AFFIDAVIT;
DISABILITY NONDISCRIMINATION AFFIDAVIT; and the PROJECT FRESH START AFFIDAVIT shall
not pertain to contracts with the United States or any of its departments or agencies thereof, the State or any
political subdivision or agency thereof or any municipality of this State. The MIAMI-DADE F AMIL Y LEAVE
AFFIDAVIT shall not pertain to contracts with the United States or any of its departments or agencies or the
State of Florida or any political subdivision or agency thereof; it shall, however, pertain to municipalities of the
State of Florida. All other contracting entities or individuals shall read carefully each affidavit to detennine
whether or not it pertains to this contract.
I,
, being first duly sworn state:
Affiant
The full legal name and business address of the person(s) or entity contracting or transacting business with
Miami-Dade County are (Post Office addresses are not_acceptable):
Federal Employer Identification Number (If none, Social Security)
. . . . II II II II II
II II II' II Il . II
. II II . II II II' .
II II II II II . , II
Name of Entity, Individual(s), Partners, or Corporation
:~.: .:-' i'i'i';';
II II II. 11'11
II II .. 11'11
II II II II II II II ,
II II II II , 11.11
I II II II II II II . ,
II II II II II II II II
II II II II e II II II ,
II II II II II II II II
II ~ II . II . II . II . " .. II . II ~ '
Doing Business As (if same as above, leave blank)
Street Address
City
State
Zip Code
_ 1. ,MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT (Sec. 2-8. I of the County Code)
1. If the contract or business transaction is with a corporation, the full legal name and business address
shall be provided for each officer and director and each stockholder who holds directly or indirectly
five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a
partnership, the foregoing infonnation shall be provided for each partner. If the contract or business
transaction is with a trust, the full legal name and address shall be provided for each trustee and each
beneficiary. The foregoing requirements shall not pertain to contracts with publicly traded
corporations or to contracts with the United States or any department or agency thereof, the State or
any political subdivision or agency thereof or any municipality of this State. All such names and
addresses are (Post Office addresses are not acceptable):
Full Legal Name
Address
Ownership
%
%
%
1 of 5
2. The full legal names and business address of any other individual (other than subcontractors,
material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable-
beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County Jail for up to sixty (60) days or both.
II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No. 90-
133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction or
renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall require
the entity contracting or transacting business to disclose the following information. The foregoing
disclosure requirements do not apply to contracts with the United States or any department or agency
thereof, the State or any political subdivision or agency thereof or any muniCIpality of this State.
I. Does your firm have a collective bargaining agreement with its employees?
Yes No
2. Does your firm provide paid health care benefits for its employees?
Yes No
3. Provide a current breakdown (number of persons) of your finn's
work force and ownership as to race, national origin and gender:
White:
Black:
Hispanics:
Males
Males
Males
Males
Females
Females
Females
Females:
Asian:
American Indian:
Aleut (Eskimo):
Males
Males
Males
Males
Females
Females
Females
Females
III. AFFIRMATIVE ACTION/NONDISCRIMINA TION OF EMPLOYMENT, PROMOTION AND
PROCUREMENT PRACTICES (County Ordinance 98-30 codified at 2-8.1.5 of the County Code.)
In accordance with County Ordinance No. 98-30, entities with annual gross revenues in excess of
$5,000,000 seeking to contract with tl'>e County shall, as a condition of receiving a County contract,
nave: i) a written affirmative action plan which sets forth the procedures the entity utilizes to assure that
it does not discriminate in its employment and promotion practices; and ii) a written procurement policy
which sets forth the procedures the entity utilizes to assure that it does not discriminate against minority
and women-owned businesses in its own procurement of goods, supplies and services. Such affirmative
action plans and procurement policies shall provide for periodic review to determine their effectiveness
in assuring the entity does not discriminate in its employment, promotion and procurement practices.
The foregoing notwithstanding, corporate entities whose boards of directors are representative of the
population make-up of the nation shall be presumed to have non-discriminatory employment and
procurement policies, and shall not be required to have written affirmative action plans and procurement
policies in order to receive a County contract. The foregoing presumption may be rebutted.
2 of 5
The requirements of County Ordinance No. 98-30 may be waived upon the written recommendation of
the County Manager that it is in the best interest of the County to do so and upon approval of the Board
of County Commissioners by majority vote of the members present.
The firm does not have annual gross revenues in excEl-ss of $5,000,000.
The firm does have annual revenues in excess of $5,000,000; however, its Board of Directors is
representative of the population make-up of the nation and has submitted a written, detailed
listing of its Board of Directors, including the race or ethnicity of each board member, to the
County's Department of Business Development, 175 N.W, 1st Avenue, 28th Floor, Miami,
Florida 33128.
The firm has annual gross revenues in excess of $5,000,000 and the finn does have a written
affinnative action plan and procurement policy as described above, which includes periodic
reviews to detennine effectiveness, and has submitted the plan and policy to the County's
Department of Business Development 175 N.W. 1st Avenue, 28th Floor, Miami, Florida
33128;
The firm does not have an affinnative action plan and/or a procurement policy as described
above, but has been granted a waiver.
IV. MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County _ has _
has not as of the date of this affidavit been convicted of a felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the past
ten (I 0) years.
V. MIAMI-DADE EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County Ordinance No.
92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the above
named person or entity is providing a drug-free workplace. A written statement to each employee
shall infonn the employee about:
1. danger of drug abuse in the workplace
2. the firm's policy of maintaining a drug-free environment at all workplaces
. 3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be Imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the tenns and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
3 of 5
VI. MIAMI-DADE EMPLOYMENT FAMILY LEA VE AFFIDAVIT (County Ordinance No.
142-91 codified as Section 11A-29 et. seq of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a senous health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof, or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municIpalities of this State.
VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95)
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L 101-336, 104 Stat 327, 42 U.S.c.
12101-12213 and 47 U.S.c. Sections 225 and 611 including Title I, Employment; Title II, PublIc
Services; Title III, Public Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29
U.S.c. Section 794; The Federal Transit Act, as amended 49 U.S.c. Section 1612; The Fair Housing
Act as amended, 42 U.S.C. Section 3601-3631. The foregoing requirements shall not pertam to
contracts with the United States or any department or agency thereof, the State or any political
subdivision or agency thereof or any municipality of this State.
VIII. MIAMI-DADE COUNTY REGARDING DELINQUENT AND CURRENTLY DUE FEES OR
TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named finn, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currt>ntly due fees or taxes -- including but not limited to real and
. property taxes, utility taxes and occupational licenses -- which are collected in the normal course by
the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles registered
in the name of the firm, corporation, organization or individual have been paid.
IX. CURRENT ON ALL COUNTY CONTRACTS, LOANS AND OTHER OBLIGATIONS
The individual entity seeking to transact business with the County is current in all its obligations to
the County and is not otherwise in default of any contract, promissory note or other loan document
with the County or any of its agencies or instrumentalities.
40f5
_x. PROJECT FRESH START (ResolutionsR-702-98 and 358-99)
Any firm that has a contract with the County that results in actual payment of $500,000 or more shall
contribute to Project Fresh Start, the County's Welfare tq Work Initiative. However, if five percent
(5%) of the finn's work force consists of individuals who reside in Miami-Dade County and who have
lost or will lose cash assistance benefits (formerly Aid to Families with Dependent Children) as a
result of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, the firm may
request waiver from the requirements of R-702-98 and R-358-99 by submitting a waiver request
affidavit. The foregoing requirement does not pertain to government entities, not for profit
organizations or recipients of grant awards.
Xl. DOMESTIC VIOLENCE LEAVE (Resolution 185-00; 99-5 Codified At 11A-60 Et. Seq. of the
Miami-Dade County Code).
The firm desiring to do business with the County is in compliance with Domestic Leave Ordinance,
Ordinance 99-5, codified at IIA-60 et. seq. of the Miami Dade County Code, which reqUJres an
employer which has in the regular course of business fifty (50) or more employees working in Miami-
Dade County for each working day during each of twenty (20) or more calendar work weeks in the
current or proceeding calendar years, to provide Domestic Violence Leave to its employees.
I have careful1y read this entire five (5) page document entitled, "Miami-Dade County Affidavits" and
have indicated by an "X" all affidavits that pertain to this contract and have indicated by an "N/ A" all affidavits
that do not pertain to this contract.
By:
(Signature of Affiant)
(Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this
.:-:-: '0>:-: -: -:::
day of : : : : : : : -:: : : :: : :- :
. He/She is persona~~~()/
'::::::::::::::::::
. . . . . . . .
. . . . D . . . .
as identification.
200_ by
known to me or has presented
(Type of Identification)
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
Notary Public - Stamp State of
Notary Seal
(State)
50f5
ATTACHMENT 01
ML4MI-DADE COUNTY FLORIDA
ATTACHMENT 01
Form A-12
Code of Business Ethics
In accordance with Resolution R-994-99 each person or entity that seeks to do business
with Miami-Dade County shall adopt the Miami~Da~e County/Greater Miami Chamber of
Commerce Code of Business Ethics as follows:
The Miami-Dade County/Greater Miami Chamber of Commerce seeks to create and sustain an
ethical business climate for its members and the community by adopting a Code of Business
Ethics. Miami-Dade County/Greater Miami Chamber of Commerce encourages its members to
incorporate the principles and practices outlined here in their individual codes of ethics, which will
guide their relationships with customers, clients and suppliers. This Model Code can and should
be prominently displayed at all business locations and may be incorporated into marketing
materials. Miami-Dade County/Greater Miami Chamber of Commerce believes that its members
should use this Code as a model for the development of their organizations' business codes of
ethics.
This Model Code is a statement of principles to help guide decisions and actions based on respect
for the importance of ethical business standards in the community. Miami-Dade County/Greater
Miami Chamber of Commerce believes the adoption of a meaningful code of ethics is the
responsibility of every business and professional organization.
By affixing a signature in the Proposal signature page, Form A-12, the Proposer hereby
agrees to comply with the principles of Miami-Dade County/Greater Miami Chamber of
Commerce Code of Business Ethics. If the Proposer firm's code varies in any way the
Proposer must identify the difference(s) on a separate document attached to Form A-12.
Compliance with Government Rules and Requlations
We the undersigned Proposer will properly maintain all records and post all licenses and
certificates in prominent places easily seen by our employees and customers;
In dealing with government agencies and employees, we will conduct business in accordance
with all applicable rules and regulations and in the open;
We, the undersigned Proposer will report contract irregularities and other improper or unlawful
business practices to the Ethics Commission, the Office of Inspector General or appropriate
law enforcement authorities.
Recruitment, Selection and Compensation of Contractors, Consultinq, Vendors, and Suppliers
We, the undersigned Proposer will avoid conflicts of interest and disclose such conflicts when
identified;
Gifts that compromise the integrity of a business transaction are unacceptable; we will not kick
back any portion of a contract payment to employees of the other contracting party or accept
such kickback.
9/6/2006
Page 1 of 3
MJAMJ-VAVE CUUNTY, FLORiDA
Business Accountinq
All our financial transactions will be properly and fairly recorded in appropriate books of
account, and
there will be no 'off the books" transactions or secret accounts.
Promotion and Sales of Products and Services
Our products will comply with all applicable safety and quality standards;
. We; the undersigned Proposer will promote and advertise our business and its products or
services in a manner that is not misleading and does not falsely disparage our competitors;
. We, the undersigned Proposer will conduct business with government agencies and employees
in a manner that avoids even the appearance of impropriety. Efforts to curry political favoritism
are unacceptable;
. Our proposal will be competitive, appropriate to the request for proposals/qualifications
documents and arrived at independently;
· Any changes to contracts awarded will have a substantive basis and not be pursued merely
becaus.e we are the successful Proposer.
We, the undersigned Proposer will, to the best of our ability, perform government contracts
awarded at the price and under the terms provided for in the contract. We will not submit
inflated invoices for goods provided or services performed under such contracts, and claims
will be made only for work actually performed. We will abide by all contracting and
subcontracting regulations.
We, the undersigned Proposer will not, directly or indirectly, offer to give a bribe or otherwise
channel kickbacks from contracts awarded, to government officials, their family members or
business associates.
We, the undersigned Proposer will not seek or expect preferential treatment on proposals
based on our participation in political campaigns.
Public Life and Political Campaiqns
We, the undersigned Proposer encourage all employees to participate in community life, public
service and the political process to the extent permitted by law;
We, the undersigned Proposer encourage all employees to recruit, support and elect ethical
and qualified public officials and engage them in dialogue and debate about business and
community issues to the extent permitted by law;
· Our contributions to political parties, committees or individuals will be made only in accordance
with applicable laws and will comply with all requirements for public disclosure. All contributions
made on behalf of the business must be reported to senior company management;
We, the undersigned Proposer will not contribute to the campaigns of persons who are
convicted felons or those who do not sign the Fair Campaign Practices Ordinance.
9/6/2006
Page 2 of 3
MIAMI-DADE COUNTY, FLORIDA
We, the undersigned Proposer will not knowingly disseminate false campaign information or
support those who do.
Pass-throuqh Requirements
This Code prohibits pass-through payments whereby the prime firm requires that the MBE firm
accepts payments as an MBE and passes through those payments to another entity;
Rental Space, Equipment and Staff Requirements or Flat Overhead Fee Requirements
This Code prohibits rental space requirements, equipment requirements, staff requirements
and/or flat overhead fee requirements, whereby the prime firm requires the MBE firm to rent
space, equipment and/or staff from the prime firm or charges a flat overhead fee for the use of
space, equipment, secretary, etc;
MBE Staff Utilization
· This Code prohibits the prime firm from requiring the MBE firm to provide more staff than is
necessary and then utilizing the MBE staff for other work to be performed by the prime firm.
This Code also requires that on any contract where MBE participation is purported, the contract shall
specify essential terms including, but not limited to, a specific statement regarding the percent of
participation planned for MBEs, the timing of payments and when the work is to be performed.
By:
(Signature of Affiant)
(Date)
. III III III III D III III t
III III III III III III III III III
SUBSCRIBED AND SWORN TO (or affirmed) before me this
day of
.~.:-:-:-.;:;:;:;:; :
".. III III . III III III III
.' III III III III III III .
III III III. III III III III
III III III III III III III III
III .. III III III III III III
III III III III III III III III III
. III .. III III III III III III
III III III III III III III III III
. III III III III III III III .
III III III III III III III III 0
III .. III III III III III III III
200_ by
. He/She
is personally known to me or has presented
(Type of Identification)
as identification.
(Serial Number)
(Signature of Notary)
(Print or Stamp of Notary)
(Expiration Date)
9/6/2006
Page 3 of 3
ATTACHMENT D2
Attachment D2
MIAMI-DADE COUNTY DEBARMENT DISCLOSURE AFFIDAVIT
(Ordinance 93-129, Section 1)
I, being duly first sworn, upon oath deposes and says that the bidder of this
contract or his agents, officers, principals, stockholders, subcontractors or their
affiliates are not debarred by Miami-Dade County.
By:
(Signature of Affiant)
(Date)
SUBSCRlBED AND SWORN TO (or affirmed) before me this
day of
~ . . . . . . . .
o. 0 . . G . G. .
200_ by
(Type of Identification)
. He/Sh~:::::::::::::::::
:~i:i:i:i:i::
. .
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.. .......
. . . . G G . . .
. . . . . . . . . .
. . . . . . . . .
. . . . . . . . . .
. . . . . . I. .
. . . . . " . . . .
is personally known to me or has presented
as identification.
(Signature of Notary)
(Serial Number)
(Print or Stamp of Notary)
(Expiration Date)
Notary Public - Stamp State of
Notary Seal
(State)
5/01
ATTACHMENT 03
Attachment D3
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS
1.
This sworn statement is submitted to Miami-Dade Countv
Ill' " " .. .. II .-"
" " " " III . " " .
II ". It " .. " 11.11I
.... . " . " . . I
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01 "" """."
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III' " II . III " " III
" " " . " II . " ..
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" " " . " III .. III III
" " . II III " 1I " "
by
(print individual's name and title)
for
(print Name of entity submitting sworn statement)
whose business address is
and if applicable its Federal Employer Identification Number (FEIN) is
If the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement:
2. I understand that a "public entity crime" as defined in paragraph 287.133 (1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transactions of business with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to, any bid or contract for goods or services
to be provided to public entity or agency or political subdivision of any other state or of the United
States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misinterpretation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (l)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a
plea of guilty or nolo contendere.
4. I understand that an "affiliate" as de:1roed in paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under
the control of any natural person who is active in the management of the entity and who has been
convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
market value under an arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
10f2
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States within the legal
power to enter into a binding contact and which bids or ~pp'lies to bid on contracts for the provision
of goods or services let by a public entity, or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, executives, partners, shareholders,
employees, members, and agents who are active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
_Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
_The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing
Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by
the Hearing Officer determined that it was n-ot in the public interest to place the entity submitting
this sworn statement on the convicted vendor list. (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THAT
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017 FLORIDA STATUTES FOR CATEGORY TWO OF ANY
CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
Sworn to and subscribed before me this
day of
,20_
Personally known
OR Produced Identification
. '. ..... ~ . - . - . . . - ,
. . . . . . . . ,
. . . . . . . . . .
. . . . . . . . .
Notary Public - State of
My commission expires
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. . . . . . . . . .
. . . . . . . I .
. . . .' . . . . . . . . . . . . . .
(Type of Identification)
(Printed typed or stamped commissioned name of notary
public)
20f2
ATTACHMENT E
ATTACHMENT E
MIAMI-DADE DEPARTMENT OF HUMAN SERVICES
BYRNE GRANT ADMINISTRATION
PROVIDER'S DISCLOSURE OF SUBCONTRACTORS AND SUPPLIERS
(Ordinance 97-104). -
Name of Organization:
Address:
REQUIRED LISTING OF SUBCONTRACTORS ON COUNTY CONTRACT
In compliance with Miami-Dade County Ordinance 97-104, the Provider must submit the list of first tier
subcontractors or sub-consultants who will perform any part of the Scope of Services Work, if this
Contract is for $100,000 or more.
The Provider must complete this information. If the Provider will not utilize subcontractors, then the
Provider must state "No subcontractors will be used"; do not state "N/ A".
NAME OF SUBCONTRACTOR OR SUB-CONSULTANT
ADDRESS
CITY AND STATE
. . . . . . . .
. . .. . . . . . .
. . . t . . . .
. . .. . . . . . .
I' . . . . . . .
No subcontractors will be used. :~-:-:.. :-:-:-:-:
.~ .....
. J J
.-:':-. :-:.:.:-:-:
REQUIRED LIST OF SUPPLIERS ON COUNTY CONTRACT .................,
. . . . . .. . . .
. . . . . . . . .
In compliance with Miami-Dade County Ordinance 97-104, the Provider must submit a list o{s~ppllers . .
who will supply materials for the Scope of Services to the Provider, if this Contract is $100,000 or
more.
The Provider must fill out this information. If the Provider will not use suppliers, the Provider must
state "No suppliers will be used", do not state "N/ A".
NAME OF SUPPLIER
ADDRESS
CITY AND STATE
No suppliers will be used.
I hereby certify that the foregoing information is true, correct and complete:
Signature of Authorized Representative:
Title:
Date:
Firm Name:
Fed. ID No.
Address:
Telephone: ( )
City/ State/Zip:
Fax: ( )
E-mail: