10-26-06 Workshop
City Commission
Workshop Meeting
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1 <nOO West Countrv C1uh Drive A ventura, Fl.111 RO
October 26, 2006
9:00 A.M.
~)(ecutive Conference Room
AGENDA
1. Park Reconfiguration Plans (City Manager) *
2. Recommendation to Increase Purchasing Amount for
Competitive Bids (City Manager)*
3. A ventura Sunny Isles Beach Chamber of Commerce
4. LDR Amendment to Clarify Stacking Requirements for
Gatehouses and Controlled Entries (City Manager)*
5 Retirement Health Insurance Program for Department Director
Positions (City Manager)*
6. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM: Eric M. Soroka, ICMA-CM,
TO: City Commission
DATE: October 18, 2006
SUBJECT: Cost Estimates for New Waterways Dog Park and Modified Veterans
Park
At the October Meeting, the City Commission tabled action on a Resolution to expand
the dog play area at Veterans Park in order to allow the Administration the opportunity
to explore the following proposal and develop a cost estimate:
. Relocate the current dog portion of Veterans Park to the existing
Waterways Park and add parking.
. Modify Veterans Park to children's use only and add restroom facilities
and playground equipment.
. Relocate basketball court from existing Waterways Park to the new
Waterways Park.
The cost estimate is $661,000 as follows:
Total
$378,000
$258,000
$ 25,000
$661,000
. Waterways Dog Park
. Veterans Park Modification
. Add Basketball Court to Waterways Park
A copy of the breakdown of costs is attached. If the Commission desires to move
forward on the above proposal, I have included a revised Resolution to be considered
at the November Commission Meeting.
EMS/act
Attachment
CC01530-06
Waterways Park Dog Park Development
2007/08 $378,000
This project consists of redeveloping this 1.5 acre site into a dog park including
parking.
No. Description Quantity Unit Unit Price Amount
PARK MODIFICATIONS
1 Site Preparation/Demolition 1 LS $ 40,000.00 $ 40,000.00
2 6' High Aluminum Fencing w/1 48" walk-in gate 1520 LF $ 50.00 $ 76,000.00
3 24-Foot Wide Sliding Gate 1 EA $ 5,700.00 $ 5,700.00
4 24-Foot Wide Swing Gate 1 EA $ 4,200.00 $ 4,200.00
5 Entrance Gates for Card Reader 1 EA $ 8,500.00 $ 8,500.00
6 New Type "0" Curbing 670 LF $ 20.00 $ 13,400.00
7 New 5' Wide Concrete Sidewalk 150 LF $ 12.00 $ 1,800.00
8 New Asphalt Parking Area 11,610 SF $ 4.00 $ 46,440.00
9 Drainage Improvements 1 LS $ 28,000.00 $ 28,000.00
10 Striping 1 LS $ 1,500.00 $ 1,500.00
11 5' Wide Asphalt Sidewalk 850 LF $ 6.50 $ 5,525.00
12 Site Lighting 1 LS $ 12,000.00 $ 12,000.00
13 Relocate Existing Trees 13 EA $ 1,500.00 $ 19,500.00
14 Landscaping & Irrigation 1 LS $ 20,000.00 $ 20,000.00
15 Benches with Concrete Slab 3 EA $ 2,000.00 $ 6,000.00
16 Re-Iocate pet comfort stations/equipment 2 EA $ 3,500.00 $ 7,000.00
SUB-TOTAL $ 295,565.00
10% Contingency 1 LS $ 29,556.50 $ 29,556.50
SUB-TOTAL $ 325,121.50
Civil Design and Construction Services
Landscape Design and Construction Services
1 LS $
1 LS $
32,000.00 $
6,000.00 $
32,000.00
6,000.00
TOTAL
$ 363,121.50
Inflation 4%
$ 377,646.36
Veterans Park Modification
2007/08 $258,000
This project consists of modifying this park site by removing the dog play area
and expanding the children's play area and adding a restroom facility.
No. Description Juantib Unit Unit Price Amount
PARK MODIFICATIONS
1 Site Preparation 1 LS $ 5,000.00 $ 5,000.00
2 Remove Existing 42" High Fencing 250 LF $ 4.00 $ 1,000.00
3 Remove Existing 8' High Fencing 275 LF $ 10.00 $ 2,750.00
4 New 6' Aluminum Fencing 250 LF $ 50.00 $ 12,500.00
5 New 6' High X 4' Wide Entrance Gate for Card Reader 2 EA $ 5,000.00 $ 10,000.00
6 New 5' Wide Concrete Sidewalk 850 SF $ 5.50 $ 4,675.00
7 Drainage Improvements 1 LS $ 7,500.00 $ 7,500.00
8 Remove Existing Berm 1 LS $ 1,500.00 $ 1,500.00
9 Regrade Play Areas 1 LS $ 8,000.00 $ 8,000.00
10 Landscaping and Irrigation 1 LS $ 10,000.00 $ 10,000.00
11 New Restroom Building 1 LS $ 60,000.00 $ 60,000.00
12 New Water Service 1 LS $ 2,500.00 $ 2,500.00
13 New Sewer Service wI Lift Station 1 LS $ 35,000.00 $ 35,000.00
14 New Playground Equipment 1 LS $ 35,000.00 $ 35,000.00
SUB-TOTAL
$ 195,425.00
10% Contingency
1 LS $ 19,542.50 $ 19,542.50
SUB-TOTAL
$ 214,967.50
Civil Design and Construction Services
Landscape Design and Construction Services
1 LS $
1 LS $
26,000.00 $
7,500.00 $
26,000.00
7,500.00
TOTAL
Inflation 4%
$ 248,467.50
$ 258,406.20
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RESOLUTION NO. 2006-
-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF A VENTURA, FLORIDA ADOPTING THE
ATTACHED WATERWAYS PARK DOG PARK AND
VETERANS PARK RECONFIGURATION PLAN FOR
INCLUSION AND FUNDING IN THE CITY'S CAPITAL
IMPROVEMENT PROGRAM DOCUMENT 2007108 -
2011/12; ESTABLISHING AN ESTIMATED BUDGET AT
$661,000; AUTHORIZING THE CITY MANAGER TO DO
ALL TIDNGS NECESSARY TO CARRY OUT THE AIMS OF
TIDS RESOLUTION; PROVIDING FOR EFFECTIVE DATE.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF A VENTURA, FLORIDA, AS FOLLOWS:
Section 1. The City Commission hereby adopts the attached proposed Waterways Dog
Park and Veterans Park Reconfiguration Plan projects, attached hereto as Exhibit "A", for
inclusion and funding in the City's Capital Improvement Program Document 2007/08 - 2011/2.
Section 2. The estimated budget for the proposed Waterways Dog Park and Veterans
Park Reconfiguration Plan projects is $661,000, which includes funding for additional playground
equipment on the child play area portion of Veterans Park.
Section 3. The City Manager is authorized to do all things necessary to carry out the aims
of this Resolution.
Section 4. That this Resolution shall become effective immediately upon adoption hereof.
The foregoing Resolution was offered by Commissioner
its adoption. The motion was seconded by Commissioner
put to a vote, the vote was as follows:
, who moved
, and upon being
Commissioner lev Auerbach
Commissioner Bob Diamond
Commissioner Billy Joel
Commissioner Michael Stem
Commissioner Luz Urbaez Weinberg
Vice Mayor Harry Holzberg
Mayor Susan Gottlieb
Resolution No. 2006-
Page 2
PASSED AND ADOPTED this 8th day of November, 2006.
Susan Gottlieb, Mayor
Attest:
Teresa M. Soroka, MMC
City Clerk
Approved as to Form and Legal Sufficiency:
City Attorney
2
Exhibit A
Waterways Park Dog Park Development
2007/08 $378,000
This project consists of redeveloping this 1.5 acre site into a dog park including
parking.
Veterans Park Modification
2007/08 $258,000
This project consists of modifying this park site by removing the dog play area
and expanding the children's play area and adding a restroom facility. New
playground equipment will be added as well.
Waterways Park Development
2006/07 $25,000
This project consists of adding a basketball court to the new Waterways Park.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM
DATE: October 11, 2006
SUBJECT: Recommendation to Increase Purchasing Amount for Competitive
Bids
Currently, the City's Code of Ordinances provides that expenditures of $15,000 or more
require formal competitive bidding and award by the City Commission. This Ordinance
was adopted in 1996.
As you are aware, the formal competitive bid requirements can result in a lengthy and
expensive process. In some cases, this process lends to the public's perception that
government moves too slow. I would like to cite a few examples:
1. The cost of installing fencing around the Charter School's campus is $45,000.
The competitive bid process will delay the installation by two months and
increase the cost due to advertising and the preparation of formal bid
documents.
2. The cost of replacing the paver bricks on Turnberry Way that were displaced
by the County's Public Works Department in order to repair a water main is
$25,000. The competitive bid process has delayed the completion of this
work by several months and increased the cost.
Based on the foregoing, I feel it is time to reexamine the purchasing level required for
competitive bids. It is recommended that the City Commission adopt an Ordinance
increasing the level from $15,000 to $50,000 to expedite the important projects on
behalf of our residents.
Purchases under $50,000 but over $2,500 would still require three quotations from
individual vendors.
If you have any questions, please feel free to contact me.
EMS/act
CC01529-06
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CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
BY:
TO: City Commission
FROM:
DATE: October 9, 2006
SUBJECT: Proposed Amendment to Section 31-171(e) "Drive-Through Service
Windows" of the City's Land Development Regulations to clarify stacking
requirements for gatehouses and controlled entries
October 26, 2006 City Commission Workshop
Staff is requesting a revision to the Code section regulating vehicle stacking spaces for
gatehouses and controlled entries. Section 31-171 (e) currently provides that any
development with a gatehouse requires 2 stacking spaces per resident lane and 5
stacking spaces per visitor lane. This applies to every development, regardless of size.
Therefore, a development with five units is required to have the same stacking space as a
development with five hundred units. Staff suggests that this Code section be amended to
require that a traffic study with a queuing analysis be submitted by the owner for approval
by the City along with an application for entry feature approval. A queuing analysis will
determine the expected number of vehicles that will stack at a controlled entry based on
the number of units in the development.
The proposed revision is as follows:
"ARTICLE VIII. OFF-STREET PARKING, LOADING AND DRIVEWAY STANDARDS
Sec. 31-171. Off-street parking and loading standards.
(e) Drive-through service windows, gatehouses and controlled entries. Businesses
that provide a drive-through service are required to provide a drive-through
service lane or lanes, whether for stacking or queuing, as separate and distinct
lanes from the circulation lanes necessary for entering or exiting the property.
Each drive-through lane shall be separated from other on-site lanes. Each
such drive-through lane shall be curbed, striped, marked or otherwise distinctly
delineated. A separate and distinct escape lane shall be provided. A public
street or alley shall not be counted as an escape lane. Drive-through lanes and
escape lanes shall not conflict, or otherwise hamper access, to or from any
parking space. Pedestrian walkways shall be clearly separated from drive-
through lanes. Gatehouses or controlled entries shall provide stackinQ at the
entry to the development as provided in the table below. No aatehouse or
controlled entry shall be established until such use has been aQ.proved by the
City Manaaer and has received all other permits required by these LDRs. An
ooplication for Entry Feature Approval for such Qatehouse or controlled entry
shall be filed with the Community Development Department on the forms
provided by the Department.
(1) Specifications. Stacking spaces necessary for the provisions of drive-
through lanes and gatehouses and controlled entries shall be
determined using the following table. Stacking area shall be provided at
the first required stopping area, such as the ordering board of a
restaurant. If a second stopping area is required, such as a delivery and
cashiering window, auxiliary stacking area shall be provided in the
indicated amounts. No vehicle shall stack in the public right-of-way or in
the area designated for off-street parkinQ.
{Z) Stackina Space Size. Stacking spaces required by this section shall be
no less than 12 feet wide and 20 feet long.
Type of Facility
utomatic teller machine
Bank
Car wash
as accessory use
Gatehouse/Controlled
Ent
Laundry, dry cleaners
Pharmacies
Restaurant
ideo rental
Primary Stacking
per service lane
per service lane
per service lane
3 per service lane
uxiliary Stacking
1 per service lane
1 per service lane
2 per service lane
1 per service lane
1 per service lane
1 per service lane
2 per service lane
1 per service lane
2
LAND DEVELOPMENT REGULATIONS
~ 31-171
Over 50 to 200 units
2 spaces
Over 200 units 3 spaces
Such loading spaces shall not be located in the required front yard.
d. For each auditorium, convention hall, exhibition hall, museum, hotel, office
building, sports arena, stadium, hospital or similar use which has an aggregate
gross floor area of:
Over 20,000 square feet but not over 40,000 square 1 space.
feet
Plus for each additional 60,000 square feet over 1 space
40,000 square feet or major fraction thereof.
The loading requirements for any unspecified use shall be that which is required
for similar specified uses.
e. Off-street loading facilities supplied to meet the needs of one use shall not be
considered as meeting off-street loading needs of any other use.
f. No area or facilities supplied to meet the required off-street parking facilities for
a use shall be for, or be deemed to meet, the requirements of this section for
off-street loading facilities.
g. Nothing in this section shall prevent the collective, joint or combined provision of
off-street loading facilities for two or more buildings or uses, provided that such
off-street loading facilities are equal in size and capacity to the combined
requirements of the several buildings or uses and arranged as to be usable
thereby.
h. Plans for buildings or uses requiring off-street loading facilities under the
provisions of this section shall clearly indicate the location, dimensions, clear-
ances and access of all such required off-street loading facilities.
? (e) Drive-through service windo~s. Businesses that provide a drive-through service are
required to provide a drive-through service lane or lanes, whether for stacking or queuing, as
separate and distinct lanes from the circulation lanes necessary for entering or exiting the
property. Each drive-through lane shall be separated from other on-site lanes. Each such
drive-through lane shall be curbed, striped, marked or otherwise distinctly delineated. A
separate and distinct escape lane shall be provided. A public street or alley shall not be counted.
as an escape lane. Drive-through lanes and escape lanes shall not conflict, or otherwise.
hamper access, to or from any parking space. Pedestrian walkways shall be clearly separated
from drive-through lanes.
(1) Specifications. Stacking spaces necessary for the provisions of drive-through lanes
shall be determined using the follo~ng table. Stacking area shall be provided at the
flfSt required stopping area, such as the ordering board of a restaurant. If a second
stopping area is required, such as a delivery and cashiering window, auxiliary stacking
Supp. No. 7
CD31:121
~ 31-171
AVENTURA CODE
area shall be provided in the indicated amounts.
Type of Facility Primary Stacking
Automatic teller machine 4 per service lane
Bank 4 per service lane
Auxiliary Stacking
1 per service lane
1 per service lane
Car wash 4 per service lane
2 per service lane
as accessory use 3 per service lane
1 per service lane
.
Gatehouse
2 per resident lane
Restaurant
5 per visitor lane
2 per service lane
3 per service lane
6 per service lane
1 per service lane
1 per service lane
2 per service lane
Laundry, dry cleaners
Pharmacies
~ \) . Video rental 5 per service lane 1 per service lane
(ani. No. 99-09, ~ l(Exh. A, ~ 801), 7-13-99; Ord. No. 2002-07, ~ 2, 3-5-02)
Sec. 31-172. Driveway standards.
(a) Design. Driveway locations, cross-sections and grades shall be installed in accordance
with this section, approved engineering plans, and the South Florida Building Code as
amended from time to time. Driveway access to the street system shall be according to the
Subdivision Design Standards, Street Layout contained in these regulations.
(b) Intersection with streets. Driveways for residential lots shall not encroach into the street
corner radius of two intersecting streets, or be closer than 25 feet to the intersection of
extended right-of-way lines. Driveways for multifamily and non-residential parking lots shall
not intersect a street comer radius, or be closer than 50 feet to the intersection of extended
right-of-way lines.
(c) Separation between driveways.
(1) Residential lots: Driveways for single-family residential lots shall be separated by a
minimum of ten feet.
(2) Multifamily and nonresidential parcels: Driveways for multifamily residential parcels
and nonresidential parcels on collector roads shall be separated by no less than 150 .
feet of landscaped frontage. Driveways for multifamily residential parcels and non-
residential parcels on arterial roads shall be separated by no less than 330 feet of
landscaped frontage.
(dJ Maximum width. The maximum width of any driveway measured at the right-of-way
line shall not exceed the following:
(1) Single-family and duplex residential: 20 feet in width for straight driveways. Circular
driveways may be permitted with a total of 30 feet in width, with no portion of the
driveway being wider than 20 feet at the right-of-way line.
Supp. No.7
CD31:122
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
DATE: October 19, 2006
FROM: Eric M. Soroka, ICMA-CM,
SUBJECT: Proposal to Establish Departme Director Health Insurance
Retirement Program
RECOMMENDATION
It is recommended that the City establish a Department Director Health Insurance
Retirement Program in order to reward long-term employees and provide an incentive
to recruit positions in the future.
BACKGROUND
Many cities have established senior management defined benefit retirement programs
and health insurance retirement benefits for department directors. At this time, the City
only offers a 401 defined contribution pension program for department directors.
With the retirement of our Police Chief and the possibility of others in the near future, I
feel it is time to reward these loyal, dedicated employees by establishing the
recommended program.
The program will provide those department directors who retire after the age of 55 and
have served the City for ten years or more, employee health insurance benefits until the
age of 65.
The program would have little impact on the budget based on the fact that a
replacement department director would earn less than his predecessor. This program
will also assist the City in recruiting new department directors and rewarding longevity in
the future.
EMS/act
CC01531-063
RESOLUTION NO. 2006-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF A VENTURA, FLORIDA EST ABLISHING THE
CITY'S DEPARTMENT DIRECTOR HEALTH INSURANCE
RETIREMENT PROGRAM; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR
EFFECTIVE DATE.
WHEREAS, the City Commission finds it in the best interests of the City to establish a
Health Insurance Retirement Program for Department Directors who have served the City as
Department Director on a long-term basis.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF A VENTURA, FLORIDA, AS FOLLOWS:
Section 1. The City Commission hereby establishes the Health Insurance Retirement
Program for Department Directors as follows:
An eligible employee shall be defined as one who served ten years or more in a full-time
Department Director position with the City of A ventura.
When an eligible employee retires from the City of A ventura in good standing
(resignation) after the age of fifty-five (55), the City shall continue to provide at its expense
employee health insurance benefits until the employee reaches the age of sixty-five (65). An
eligible employee may elect to pay the cost of obtaining any additional family health insurance
coverage.
Section 2. The City Manager is authorized to do all things necessary to carry out the aims
of this Resolution.
Section 3. That this Resolution shall become effective immediately upon adoption hereof.
The foregoing Resolution was offered by Commissioner
its adoption. The motion was seconded by Commissioner
put to a vote, the vote was as follows:
, who moved
, and upon being
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Billy Joel
Commissioner Michael Stem
Commissioner Luz Urbaez Weinberg
Vice Mayor Harry Holzberg
Mayor Susan Gottlieb
Resolution No. 2006-
Page 2
PASSED AND ADOPTED this 8th day of November, 2006.
Susan Gottlieb, Mayor
Attest:
Teresa M. Soroka, MMC
City Clerk
Approved as to Form and Legal Sufficiency:
City Attorney
2