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07-24-2000 Commission Meeting A~ fa "'4.r~"'ff!;l City Commission Arthur 1. Snyder, Mayor City Mana#,cr Eric M. Soroka Arthur Berger Jay R. Beskin Ken Cohen Harry Holzberg Jeffrey M. Perlow Patricia Rogers-Libert City Clerk Teresa M. Soroka, CMC Cilv Attornev Weiss Serota Helfman Pastoriza & Guedes AGENDA Budget Review Commission Meeting July 24, 2000 9 a.m. Aventura Government Center 2999 NE 191-" Street Suite 500 Aventura, Florida 33180 1. CALL TO ORDER/ROLL CALL 2. OVERVIEW AND REVIEW OF PROPOSED BUDGET A. GENERAL FUND . REVENUES . GENERAL GOVERNMENT DEPARTMENTS (CITY COMMISSION, OFFICE OF THE CITY MANAGER, FINANCE SUPPORT SERVICES, LEGAL, CITY CLERK) . PUBLIC SAFETY DEPARTMENT . COMMUNITY DEVELOPMENT DEPARTMENT . COMMUNITY SERVICES DEPARTMENT . NON-DEPARTMENTAL . CAPITAL OUTLAY July 24,2000 {'............ MIidiD& B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE MILLAGE RATE A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF A VENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2000/01 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. C. POLICE EDUCATION FUND D. STREET MAINTENANCE FUND E. POLICE CAPITAL OUTLAY IMPACT FEE FUND F. PARK DEVELOPMENT FUND G. DEBT SERVICE FUND H. CAPITAL CONSTRUCTION FUND I. STORM WATER UTILITY FUND J. POLICE OFF-DUTY SERVICES FUND 3. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-890 I, not later than two days prior to such proceeding. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record ofthe proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 2999 NE 191<t Street, Suite 500, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901. One or more members of the City of Aventura Advisory Boards may be in attendance. .~ ..._,~...... 2 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM DATE: City commiSSion~ . I. Eric M. Soroka, C' anag. July 10, 2000 TO: FROM: SUBJECT: Proposed 2000/01 Fiscal Year Budget Attached hereto please find the proposed 2000101 Operating and Capital Budget. The meeting dates regarding the budget are as follows: Date July 24 Time 9:00 A.M. Subject Budget Review Place Government Center The meeting on July 24 was scheduled to review the budget submitted by the City Administration and to adopt the tentative millage rate as required by State Statute. Commission members are encouraged to ask questions or discuss concerns with this office prior to the budget review meeting. After the review meeting, the budget docume'lt will be resubmitted in final form to indicate Commission approved figures and will be utilized for the two Public Hearings. The public hearing dates will be established at the July 24,2000 meeting. The public hearing dates provide the residents the opportunity to express their views and provide input on the proposed budget. If you have any questions, please feel free to contact me. EMSlaca Attachment cc: Department Directors City Attorney CC0899-00 CITY OF AVENTURA BUDGET IN BRIEF I FISCAL YEAR 2000/01 CITY COMMISSION Mayor Arthur I. Snyder Vice Mayor Jeffrey M. Perlow Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastorlza & Guedes, P .A., City Attorney Harry M. Kilgore, Finance Support Services Robert M. Shennan, Community Services Teresa M. Soroka, CMC/AAE, CRy Clerk Thomas Rlbel, Police Chief Brenda Kelley, Convnunlty Development City Attorney Legal Services Public Safety Department Police Patrol Community Relations Criminal investigations Traffic Enforcement Emergency Preparedness Organization Chart CITY OF A VENTURA Residents City Clerk City Commission City Manager Administ tion Budget P eparation Custome Service Capital P ojects Minutes Records Retention Clerical Support Community Development Department Financel Support Services Department Planning Zoning Building Inspections Code Enforcement Economic Development Occupational Licenses Finance/Accounting Purchasing Risk Management Information Management Personnel Community Services Department Community Facilities ParkslBeautification ROW/Median Maint. Public Works Mass Trans~ Special Events Recreation/Cu~ural BUDGET IN BRIEF 2000/01 BUDGET This document has been prepared by the City of A ventura to provide important information to the public The City of Aventura will celebrate its five-year incorporation anniversity on November 7, 2000. Our economic base has grown dramatically in this time. The quality of life for our citizens, businesses and visitors has improved with the creation of our own police force, new and expanded parks and recreation opportunities and citywide beautification projects second to none. This budget continues to build upon the solid foundation created in the past with an emphasis on providing quality municipal services that our residents deserve. Notably, it begins to set in motion the implementation of a long term vision which addresses the social infrastructure to establish a sense of community. HIGHLIGHTS . For the sixth year, no property tax increase. Adopts 1995 County UMSA millage rate of 2.2270. . Added 2 Dispatcher positions to support enhanced police communications operations and added Fleet Manager/Quartermaster position to address growing needs of the Police Department. A total of 95 positions are included. Of that number, 64 are sworn officers. . Includes funding to continue the Citywide shuttle bus public transportation service without imposing a fare and provide for year round Saturday service. . Provides for $5,809,240 worth of capital improvements and $6,689,441 CIP reserve. The City's infrastructure needs are addressed through a broad mix of Capital Improvement projects, which will enhance the City's quality of life, and the attractiveness of the City. · Institutes Lease Book Program to address improvements to the book collections and business materials at the Northeast branch of the Miami-Dade Library system. . Funds have been included to address personnel and operating costs to open and operate the new Government Center. . Continues to implement technology enhancements that develop our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. Budget In Brtef 1 · Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as cultural programs and recreational activities are included. · Continues contracting most maintenance functions, engineering and inspection services to the private sector. . Includes $1,845,000 for beautification and community enhancement projects including landscaping, lighting improvements, road improvements, bus benches/shelters and to address safety concerns. . Funds are included to assist in the acquisition of additional property to be used for open space recreational purposes and a proposed community center. . Provides funding for increased costs associated with maintaining newly landscaped areas and acquired roadways. · Funds police equipment needs from laptop computers to new police vehicles in the amount of $549,000. . Includes $685,000 to fund drainage and road improvements on NE 30th Avenue between NE 20th Street and NE 207'h Street. 2000/01 Budget Priorities/Goals The following represents the pre-established priorities and goals that provided a framework for the preparation of the 2000/01 Budget Plan. In many areas the budget contains resources to address and accomplish the pre-established priorities and ooals. ,/ Continue to work closely with the Miami-Dade County School Board to obtain an elementary school within the corporate limits of the City to serve the growing school age population of the City. ,/ Obtain additional sites within the City to expand parks and to construct a community/recreation center. ,/ Expand Police Department services in order to upgrade the dispatch communications function and address service demand requirements. ,/ Institute Lease Book Program to address improvements to the book collections and business materials at the Northeast branch of the Miami-Dade Library system. ,/ Occupy the new Government Center/Police Station facility. ,/ Continue Citywide Shuttle Bus Service and expand ridership. ,/ Provide funding to maintain newly landscaped areas and continue to provide a high quality maintenance program. ,/ Continue to implement technology enhancements that develop our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. ,/ Implement and fund the fifth year of the City's 5 Year Capital Improvement Program. ,/ Continue projects associated with the Citywide Beautification Program. ,/ Continue to expand recreational and cultural opportunities for all age groups. Budget In Brief 2 Action Plan The residents of the City deserve quality municipal services provided in a productive and efficient manner at the lowest possible cost. They also deserve planning and proper justification when a budget is proposed. I believe the budget contained within does all of this. In its short history, the City government has gained a reputation for providing quality services in a professional manner while emphasizing a customer service focus. By privatizing and outsourcing many services the City has stabilized costs and emulated a business like approach. The implementation of the fourth year of the City's Capital Improvement Program will continue the commitment by the community toward the achievement and maintenance of a desirable high quality of life. The budget emphasizes a professional and conservative fiscal approach. A great deal of progress has been made to accomplish the goals of incorporation and to improve the quality of life for our residents. Summary of All Budgetary Funds The total proposed budget for 2000/01, including all funds, capital outlay and debt service, is $26,763,890. This is a 31.2% decrease compared to the prior year. This is primarily due to the completion of non-reoccurring capital projects such as the Government Center. Operating expenditures total $12,903,514. Capital Outlay expenditures total $12,498,681 and Debt Service expenditures are $1,361 ,695.lndividual fund budget amounts are as follows: INCREASE FUND 1999/00 2000/01 /DECREASEI General $24,322,968 $24,160,541 $(162,427) Police Education 4,146 15,150 11,004 Street Maintenance 402,500 553,000 150,500 Police Impact Fee 186,574 152,240 (34,334) Park Development 1,025,000 1,025,000 0 Debt Service 1,358,455 1,361,695 3,250 Capital Construction 12,066,721 30,000 (12,036,721) Stormwater Utility 1,660,010 1,112,500 (547,510) Police Offduty Services 383.000 449.000 66.000 Subtotals $41,409,364 $28,859,126 $(12,550,238) Interfund Eliminations /2.509.5421 /2.095.2361 (414.3061 Totals $38,899,822 $26,763,890 ($12,135,932) CATEGORY Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses Capital Outlay Debt Service TOTALS PROPOSED AMOUNT $7,926,849 2,819,500 1,723,595 281,850 196,720 12,453,681 1.361.695 $26,763,890 % OF BUDGET 29.6% 10.4% 6.4% 1.1% 0.7% 46.7% 5.1% 100% Budget In Brief 3 Fund Summary By Percentage Police OfI'duty Services 1.7% Stormwater utility '.2% Capital Construction 0.1% Debt Service Park Development 6.1% 3.~lIce Impact Fee 0.6% Street Maintenance 2.1% Police Education 0.1% General 82.4% The following chart shows a comparison of the department's budgets for the past two years. Total costs decreased by 31.2%. Departmental Budaet Comparison City Commission Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services Non-Departmental Subtotals Capital Outlay CIP Reserve Debt Service Totals 1999/00 $ 74,771 459,142 658,565 205,000 189,290 6,120,653 1,311,354 2,260,750 602,000 11,871,527 2000/01 $ 75,270 487,547 773,150 206,000 197,066 6,429,057 1,291,440 2,768,571 686,416 12,903,614 Increase (Decrease) $ 499 28,406 114,586 o 7,773 308,404 (19,913) 607,820 84,416 1,031,987 (16,010,490) 1,839,860 3,250 $(12,162,393) % Chanae 0.7% 6.2".4 17.4% 0.0% 4.1% 5.0% (1.5%) 22.6% 14.0% 8.7% (72.1%) 37.9% 0.2% (31.2) The total number of employees is 147, compared to the figure of 142 budgeted in the 1999/00 fiscal year. A total of 5 new employees were added. The per capita number of employees is significantly lower than adjacent municipalities. This is due to the City's emphasis on privatizing major functions of City services for greater productivity. Position additions are as follows: · Public Safety Department - Added 2 Dispatcher positions to support enhanced police communications operations and added Fleet Manager/Quartermaster position to address growing needs of the Police Department. A total of 95 positions are included. Of that number, 64 are sworn officers. The department provides a full range of services including criminal investigations, preventive patrol, bike patrol, crime prevention, traffic enforcement and dispatch functions. 20,819,730 4,849,581 1,358,446 $38,899,283 6,809,240 6,689,441 1,361,695 $26,763,890 Budget In Brtef 4 . Community Development Department - Added Customer Service Representative positions to meet the operational needs of the new Government Center and permitting services. This position was partially funded by reducing overtime costs and eliminating contractual clerical support costs previously utilized to perform this function. . Finance Support Services Department - Added Information Systems Manager position to direct and oversee technology enhancements that implement our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. Expansion of Services The budget includes funds to expand City provided services as follows: . Security and Safety of Residents - Police Services - Added 2 Dispatchers to enhance and improve communication operations and a Fleet Manager/Quartermaster to address growing needs of the Police Department. Additional cost -$93,000 . Maintain Newly Landscaped Areas at a High Standard. Additional cost - $410,000. . Continue Saturday Bus Service - Additional cost - $52,000. . Open and Operate New Government Center - Funds have been included to address personnel and operating costs. Additional cost - $200,000. . "Electronic Government" Enhancements - IMS Manager, software, equipment and webpage upgrades. Additional cost - $160,000. . Institute Lease Book Program - Address improvements to the book collections at the Northeast branch of the Miami-Dade Library system - $45,000. Capital Outlay This budget marks the fourth year of the implementation of the City's original five year Capital Improvement Program. The CIP defines a long term plan of proposed capital expenditures to address infrastructure needs long neglected by the County and the maintenance of a desirable high quality of life. Major emphasis was placed on beautification and landscape projects, road and safety improvements, and the purchase of additional park open/space property. A total of $10,314,482, including a $6,422,482 reserve to fund future projects, has , been budgeted in the General Fund for Capital Outlay. Major capital outlay items, which are included in the General fund, are as follows: . Beautification Projects $1,150,000 . Park/Open Space Land Purchase 1,000,000 . Government Center Equipment 500,000 . Street Lighting Improvements 400,000 . Police Vehicles 227,500 . Computer Equipment 219,450 . Bus Shelters/Bench Replacement 175,000 . Safety/ Walkways/ Road Improvement 120,000 . Vehicles & Equipment 100,000 Budget In Brief 5 SUMMARY OF EXPENDITURES BY DEPARTMENT GENERAL FUND Increase 1999/00 2000/01 (Decrease) % Chanae GENERAL GOVERNMENT City Commission $ 74,771 $ 75,270 $499 0.7% Office of the City Manager 459,142 487,547 28,405 6.2% Finance Support Services 658,565 773,150 114,585 17.4% Legal 205,000 205,000 0 0.0% City Clerk 189.292 197 .065 7.773 4.1% Total Gen. Gov't $1,586,768 $1,738,031 $151,261 9.5% PUBLIC SAFETY Police $5,733,507 $5,964,907 231,400 4.0% Comm. Development 1.311.353 1.291.354 119.9131 11.5%1 Total Public Safety $7,044,860 $7,256,347 211 ,487 3.0% COMMUNITY SERVICES Total Community Services $2,250,751 $2,758,571 507,820 22.6% OTHER NON-DEPARTMENTAL Non-Departmental $602,000 $731,415 129,415 21.5% Transfer to Funds 1,358,445 1,361,695 3,250 0.2% Capital Outlay 11.480.143 10.314.482 11.165.661 1 110.2%1 Total other Non-Dept. $13,440,588 $12,407,592 ($1,032,996) (7.7%) TOTAL $24,322,969 $24,160,541 ($162,428) (0.7%) DEPARTMENT ALLOCATION BY PERCENTAGE O<<ice of the City Manager 2.0% Capttal Outlay 42.1% Police ".7% Non-Oepartmental 3.0% Comm. Development 5.3% Budget In BrIef 6' Where Your Tax Dollars Go So. Florida Water Man. 2.7% Inland Navigation Olst 0.2% School Board 43.2"10 City of Aventura 10.0"10 Everglades Project 0.4"10 Metro Dade 43.5"10 Budget In Brief 7 Budget I" Brief 8 1- i i 1 ! i t j 1 1 , I 1 ~ j 1 PROPOSED OPERATING AND CAPITAL BUDGET FISCAL YEAR 2000/01 OPERATING AND CAPITAL BUDGET FISCAL YEAR 2000/01 CITY OF AVENTURA CITY COMMISSION Mayor Arthur I. Snyder Vice Mayor Jeffrey M. Perlow Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza & Guedes, P.A., City Attorney Harry M. Kilgore, Finance Support Services Robert M. Sherman, Community Services Teresa M. Soroka, City Clerk Thomas Ribel, Police Chief Brenda Kelley, Community Development CITY OF AVENTURA OPERATING AND CAPITAL BUDGET FISCAL YEAR 2000/01 TABLE OF CONTENTS TOPIC PAGE NO. City Manager's Budget Message Organization Chart, Adopting Ordinance I-XVI SUMMARY OF ALL FUNDS 1 GENERAL FUND Summary Revenue Estimates Expenditures: City Commission Office of the City Manager Finance Support Services Department Legal Department City Clerk's Office Public Safety Department Community Development Department Community Services Department Non-Departmental Capital Outlay 4 7 14 17 23 30 34 39 49 55 63 66 POLICE EDUCA TION FUND 70 STREET MAINTENANCE FUND 72 POLICE CAPITAL OUTLA Y IMPACT FEE FUND 75 PARK DEVELOPMENT FUND 78 DEBT SERVICE FUND 81 CAPITAL CONSTRUCTION FUND 85 STORMWA TER UTILITY FUND 88 POLICE OFFDUTY SERVICES FUND 93 APPENDIX 95 CITY OF AVENTURA GOVERNMENT CENTER 2999 N.E. 191 ST STREET SUITE 500 AVENTURA, FLORIDA 33180 OFFICE OF THE CITY MANAGER The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: 2000101 Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1, 2000, for your review and consideration. The City was incorporated in November of 1995. This budget document marks the fifth full fiscal year of the City. This document also represents the single most important report presented to the City Commission. It is primarily intended to establish an action, operation, and financial plan for the delivery of City services. This budget continues to build upon the solid foundation created in the past to provide quality municipal services that our residents deserve and expect to fulfill the dream of creating this great City. Importantly, it also serves as an aid to the residents in providing a better understanding of the City's operating and fiscal programs. This government promotes and supports a high quality of life for its citizens, businesses and visitors. Budaet Format A single budget document, which includes all City Funds and service programs, has been prepared to provide a comprehensive overview of all City services and financial framework for the understanding of the public. The following sections are contained within the budget document: 1. Summary of all Budgeted Funds 2. General Fund 3. Police Education Fund 4. Street Maintenance Fund 5. Police Capital Outlay Impact Fee Fund 6. Park Development Fund 7. Debt Service Fund PHONE: 305-466-8910. FAX: 305-466-8919 8. Capital Construction Fund 9. Stormwater Utility Fund 10. Police Offduty Services Fund The budget is a performance based plan that links goals and objectives with the financial resources necessary to achieve them. In order to ensure that goals and objectives established in the budget planning process are translated into results, the resources allocation process is tied to performance. The budget document contains performance/workload indicators to facilitate this process. Every effort was made to provide a budget document that can be fully reviewed and justified to the City Commission and residents. The preparation of the budget document marks a continued commitment to a planned and professional process of developing a budget that will address both current and future issues facing the City, providing adequate service levels and the necessary justification to support all expenditure requests. 2000101 Budaet Priorities/Goals The following represents the pre-established priorities and goals that provided a framework for the preparation of the 2000/01 Budget Plan. In many areas the budget contains resources to address and accomplish the pre-established priorities and goals. ./ Continue to work closely with the Miami-Dade County School Board to obtain an elementary school within the corporate limits of the City to serve the growing school age population of the City. ./ Obtain additional sites within the City to expand parks and to construct a community/recreation center. ./ Institute Lease Book Program to address improvements to the book collections and business materials at the Northeast branch of the Miami- Dade Library system. ./ Expand Police Department services in order to upgrade the dispatch communications function and address service demand requirements. ./ Occupy the new Government Center/Police Station facility. ./ Continue Citywide Shuttle Bus Service and expand ridership. ./ Provide funding to maintain newly landscaped areas and continue to provide a high quality maintenance program. ./ Continue to implement technology enhancements that develop our "Electronic Governmenf to allow the public to interact more easily and conveniently with the City and to automate City operations. ./ Implement and fund the fifth year of the City's 5 Year Capital Improvement Program. ./ Continue projects associated with the Citywide Beautification Program. ./ Continue to expand recreational and cultural opportunities for all age groups. II Action Plan The residents of the City deserve quality municipal services provided in a productive and efficient manner at the lowest possible cost. They also deserve planning and proper justification when a budget is proposed. I believe the budget contained within does all of this. In its short history, the City government has gained a reputation for providing quality services in a professional manner while emphasizing a customer service focus. By privatizing and outsourcing many services the City has stabilized costs and emulated a business like approach. The implementation of the fourth year of the City's Capital Improvement Program will continue the commitment by the community toward the achievement and maintenance of a desirable high quality of life. The budget emphasizes a professional and conservative fiscal approach. A great deal of progress has been made to accomplish the goals of incorporation and to improve the quality of life for our residents. Summary of All Budaetary Funds The total proposed budget for 2000101, including all funds, capital outlay and debt service, is $26,763,890. This is a 31.2% decrease compared to the prior year. This is primarily due to the completion of non-reoccurring capital projects such as the Government Center. Operating expenditures total $12,948,514. Capital Outlay expenditures total $12,453,681 and Debt Service expenditures are $1,361,695. Fund Summary By Amount Millions 25 20 15 10 5 o . General . Debt Service El Stormwaler Utility IJ Pari< ClEM!I_t . Street Maintenance . Police Offduty Services . Police Impact Fee III Capital Construction . Police Education Individual fund budget amounts are as follows: FUND PROPOSED AMOUNT General $22,065,305 Police Education 15,150 Street Maintenance 553,000 Police Impact Fee 152,240 Park Development 1,025,000 Debt Service 1,361,695 Capital Construction 30,000 Stormwater Utility 1,112,500 Police Offduty Services 449,000 % OF BUDGET 82.4% .1% 2.1% .6% 3.8% 5.1% .1% 4.2% 1.7% III Fund Summary By Percentage street Meintenance Goo_I 82.4% Potice Offduty Services I.'" Stormwmr Utility 4.2% Ceptal Construction 0.1% Debt Service Park Development 5.1% '.8% Police Impact FM 0.8% 2.1% Police Education 0.1% Expenditures by category are as follows: Cateaorv Summarv CATEGORY Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses Capital Outlay Debt Service TOTALS PROPOSED AMOUNT $7,926,849 2,819,500 1,723,595 281,850 196,720 12,453,681 1.361.695 $ 26,763,890 % OF BUDGET 29.6% 10.5% 6.4% 1.1% 0.7% 46.5% 5.1% 100.0% Category Summary By Percentage Personal Services 29.6% Other Charges & Services 6.4% Debt Service 5.1% Commodltles 1.1% Capital Outlay 46.5% IV The following chart shows a comparison of the department's budgets for the past two years. Total costs decreased by 31.2%. Departmental Budaet Comparison Increase 1999/00 2000/01 (Decrease\ % Chance City Commission $ 74,771 $ 75,270 $ 499 0.7% Office of the City Manager 459,142 487,547 28,405 6.2% Finance Support Services 658,565 773,150 114,585 17.4% Legal 205,000 205,000 0 0.0% City Clerk 189,290 197,065 7,773 4.1% Public Safety 6,120,653 6,429,057 308,404 5.0% Community Development 1,311,354 1,291,440 (19,913) (1.5%) Community Services 2,250,750 2,758,571 507,820 22.6% Non-Departmental 602,000 731,415 129,415 21.5% Subtotals 11,871,527 12,948,514 1,076,987 9.0% Capital Outlay 20,819,730 5,809,240 (15,010,490) (72.1%) CIP Reserve 4,849,581 6,644,441 1,794,860 37.0% Debt Service 1,358,445 1,361,695 3,250 0.2% Totals $38,899,283 $26,763,890 $(12,162,393) (31.2) GENERAL FUNO The General Fund is used to account for resources and expenditures that are available for the general operations of city government functions. Revenues The revenues, available for allocation in the 2000/01 Fiscal Year General Fund Budget, including inter-fund transfers, are anticipated to be $24,160,541. This is a decrease of $162,427 or 0.7% compared to last year. The decrease is primarily associated with the loss of non re-occurring revenues from FOOT contributions to projects and repayment of funds from the Stormwater Fund. Locallv Levied Taxes - The amount anticipated for ad valorem taxes includes no increase and again adopts the same Unincorporated Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal year. This represents the sixth year without an increase. The ad valorem millage levy for fiscal year 2000/01, will be 2.2270. This will generate $7,454,000 and will be the second lowest municipal tax rate in the County. The City experienced a 4.2% increase in the taxable assessed property values. This can be attributed to a strong local economy and continued growth in the commercial and residential tax base. The budget includes $1,712,000 from FPL franchise fees based on the Interlocal Agreement with the County. Anticipated franchise fees and utility taxes make up the remainder of this category and are based on growth in the number of residential and commercial establishments located in the City. Licenses and Permits - The amounts for this revenue category are projected to be $1,351,000. City Occupational Licenses and building permits are the major sources of v revenue. The amount is anticipated to be $35,000 less than last year due to a projected decrease in building permit activity. Interaovernmental Revenues - Total revenues for this category are projected to decrease by $372,535 compared to the amount budgeted for 1999/00. The 19% decrease is related to anticipated reductions associated with the amount to be reimbursed from the Florida Department of Transportation to partially fund beautification projects on Biscayne Boulevard. Charaes For Services - Revenues relating to charges for services are anticipated to be $12,600 more than the prior year's budget. This is primarily due to the projected increases from revenues derived from cultural and recreation programs. Fines and Forfeitures - Total revenues projected for 2000101 are $140,000. Revenues from County court fines and code violations are included in this category. Miscellaneous Revenues - Projected revenues are anticipated to be $166,430 lower than the amount budgeted for the prior fiscal year due to non reoccurring one time payments in developer contributions for beautification projects received last fiscal year. Fund Balance - This represents under estimates of available resources, and unspent appropriations from the 1999/00 budget. This amount is anticipated to be $6,000,000. Non-Revenues - This represents transfers from the Street Maintenance Fund and Stormwater Utility Fund to the General Fund. Revenues by Source Tnmfers 3.... Intergovernmental Revenues 6.5% Ad Vatorem Taxes 30.5% VI Expenditures The estimated 2000/01 General Fund expenditures contained within this budget total $24,160,541 and are balanced with the projected revenues. Total expenditures are $162,428 or 0.7% less than the 1999/00 fiscal year amount. The operating expenditures have increased by $954,983 or 8.3% compared to the prior year. CATEGORY SUMMARY Increase % CATEGORY 1999/00 2000/01 (Decrease) Change Personal Services $6,951,736 $7,477,849 $526,113 7.6% Contractual Services 2,350,500 2,819,500 469,000 20.0% Other Charges & Svcs. 1,754,930 1,723,595 (31,335) (1.8%) Commodities 268,615 281,850 13,235 4.9% Other Operating Expenses 158,600 181,570 22,970 14.5%) Total Operating Expenditures $11,484,381 $12,484,364 999,983 8.7% Capital Outlay 11,480,143 10,314,482 (1,165,661 ) (10.2%) Transfer to Funds 1,358,445 1,361,695 3,250 0.2% Total Expenditures $24,322,969 $24,160,541 $(162,428) (0.7%) Personal Services Personal Services expenditures for all employees have been budgeted to reflect a 3% cost of living adjustment and a performance/bonus amount that averages 3% per employee. The performance/bonus program is based on a formal evaluation of each employee and rewards accomplishments and performance rather than tenure. The total number of employees is 147, compared to the figure of 142 budgeted in the 1999/00 fiscal year. A total of 5 new employees were added. The per capita number of employees is significantly lower than adjacent municipalities. This is due to the City's emphasis on privatizing major functions of City services for greater productivity. Position additions are as follows: . Public Safety Department - Added 2 Dispatcher positions to support enhanced police communications operations and added Fleet Manager/Quartermaster position to address growing needs of the Police Department. A total of 95 positions are included. Of that number, 64 are sworn officers. The department provides a full range of services including criminal investigations, preventive patrol, bike patrol, crime prevention, traffic enforcement and dispatch functions. . Community Development Department - Added Customer Service Representative positions to meet the operational needs of the new Government Center and permitting services. This position was partially funded by reducing overtime costs and eliminating contractual clerical support costs previously utilized to perform this function. . Finance Support Services Department - Added Information Systems Manager position to direct and oversee technology enhancements that implement our VII "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. Operatina Expenses The expenditures for contractual services are budgeted at $2,819,500 or 11.7% of the General Fund budget. This is $469,000 more than the prior year. This can be attributed to the increased costs associated with maintaining newly landscaped areas and roadways acquired from private owners at a higher standard and the institution of a Lease Book Program. Expenditures for other charges and services are budgeted at $1,723,595, which represents 7.1 % of the total budget. This category decreased by $31,335. Expenditures for commodities are budgeted at $281,850, which represents 1.2% of the total budget. Total costs associated with other operating expenses are budgeted at $181,570, which represents .8% of the total budget. Capital Outlay This budget marks the fourth year of the implementation of the City's original five year Capital Improvement Program. The CIP defines a long term plan of proposed capital expenditures to address infrastructure needs long neglected by the County and the maintenance of a desirable high quality of life. Major emphasis was placed on beautification and landscape projects, road and safety improvements, and the purchase of additional park open/space property. A total of $10,314,482, including a $6,422,482 reserve to fund future projects, has been budgeted in the General Fund for Capital Outlay. Major capital outlay items, which are included in the General fund, are as follows: . Beautification Projects . Park/Open Space Land Purchase . Government Center Equipment . Street Lighting Improvements . Police Vehicles . Computer Equipment . Bus Shelters/Bench Replacement . Vehicles & Equipment . Safety/Road Improvements . Walkways/Sidewalks $1,150,000 1,000,000 500,000 400,000 227,500 219,450 175,000 100,000 100,000 20,000 Expansion of Services The budget includes funds to expand City provided services as follows: · Security and Safety of Residents - Police Services - Added 2 Dispatchers to enhance and improve communication operations and a Fleet Manager/Quartermaster to address growing needs of the Police Department. Additional cost -$93,000 · Maintain Newly Landscaped Areas at a High Standard. Additional cost - $410,000. · Continue Saturday Bus Service - Additional cost - $52,000. VIII . Open and Operate New Government Center - Funds have been included to address personnel and operating costs. Additional cost - $200,000. . "Electronic Government" Enhancements - IMS Manager, software, equipment and webpage upgrades. Additional cost - $160,000. . Institute Lease Book Program - Address improvements to the book collections at the Northeast branch of the Miami-Dade Library system - $45,000. SUMMARY OF EXPENDITURES BY DEPARTMENT GENERAL FUND Increase 1999/00 2000/01 (Decrease) %Chanae GENERAL GOVERNMENT City Commission $ 74,771 $ 75,270 $499 0.7% Office of the City Manager 459,142 487,547 28,405 6.2% Finance Support Services 658,565 773,150 114,585 17.4% Legal 205,000 205,000 0 0.0% City Clerk 189 .292 197.065 7.773 4.1% Total Gen. Gov't $1,586,768 $1,738,031 $151,261 9.5% PUBLIC SAFETY Police $5,733,507 $5,964,907 231.400 4.0% Camm. Development 1.311.353 1.291.354 (19.913) (1.5%) Total Public Safety $7,044,860 $7,256,347 211,487 3.0% COMMUNITY SERVICES Total Cammunity Services $2,250,751 $2,758,571 507,820 22.6% OTHER NON-DEPARTMENTAL Non-Departmental $602,000 $731,415 129,415 21.5% Transfer to Funds 1,358,445 1,361,695 3,250 0.2% Capital Outlay 11 .480.143 10.314.482 (1.165.661 ) (10.2%) Total other Non-Dept. $13,440,588 $12,407,592 ($1,032,996) (7.7%) TOTAL $24,322,969 $24,160,541 ($162,428) (0.7%) Cap/tllOuday 42.7% Pol"" 24.7% Non-Deplirtrnental 3.0% IX Police Education Fund This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by state statute, must be used to further the education of the City's Police Officers. A total of $15,150 is anticipated in revenue for 2000101. The amount budgeted for expenditures will be used for various state-approved training programs throughout the year. Street Maintenance Fund This fund was established to account for restricted revenues and expenditures which, by state statute, are designated for street maintenance and construction costs. Expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department associated with street maintenance, road-right-of way maintenance activities and the Capital Improvement Program. Transfers to the General Fund will be made once a month to reimburse the fund for actual expenditures made from the designated expenditure accounts. Revenues are projected to be $553,000 for 2000101. This includes restricted State Revenue Sharing funds and gas tax proceeds. Police Capital Outlay Impact Fee Fund This fund was created to account for impact fees derived from new developments and restricted by ordinance for Police capital improvements. This fund provides a funding source to assist the City in providing police services required by the growth in the City. The proposed Police Capital Outlay Impact Fee Fund for 2000101 is $152,240. Major capital outlay items include equipment purchases for the Police Department required by growth. Park Development Fund This fund is used to account for revenues and expenditures speCifically earmarked for capital improvements to the City's park system. The fund will account for impact fees derived from new developments and grant funds restricted by Ordinance for Park capital improvement projects. The proposed Park Development Fund for 2000101 is $1,025,000. This amount will assist in funding of the acquisition of additional property for open space recreational purposes or a community center. Debt Service Fund This fund was established to account for revenues transferred from the General Fund and debt service payment expenditures associated with the long term financing for the purchase of properties that were utilized for public parks, and the permanent Government Center and Police Station and the construction of the Government Center and Police Station. The proposed budget for 2000101 is $1,361,695. x Capital Construction Fund This fund was established to account for loan proceeds and expenditures associated with the 1999 Loan Program to construct the Government Center and Police Station. The proposed budget for 2000/01 is $30,000 to complete the construction started in 1999. Stormwater Utilitv Fund This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. Maintenance expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department. Transfers to the General Fund will be made to reimburse the fund for actual expenditures made from the designated expenditure accounts and repay funds loaned to this fund in prior fiscal years. This amounts to $180,541. Capital improvements to the drainage system will be funded directly from the Stormwater Utility Fund in the amount of $710,000. A reserve account to assist in funding future projects was established in the amount of $221,959. Revenues are projected to be $1,112,500 for 2000/01. It is recommended that the current rate of $2.50/ERU be maintained. Police Offdutv Services Fund This Fund was established to account for revenues and expenditures associated with services provided by off duty Police Officers in private customer details to the various businesses and condominium associations. The proposed Police Services Fund for 2000/01 is anticipated to be $449,000. Summary I am pleased to submit the detailed budget contained herein for Fiscal Year 2000/01. The budget reaffirms the City Commission's commitment to developing a strong financial base for the City while maintaining the second lowest tax rate in Miami-Dade County. Overall, the proposed budget maintains the quality and level of services currently provided to the community. However, increases in services to the community are also included in the budget. This budget document and its related policies represents our continued commitment to excellence and to our residents. Some of the major points emphasized, in the proposed budget, are as follows: . For the sixth year, no property tax increase. Adopts 1995 County UMSA millage rate of 2.2270. . Added 2 Dispatcher positions to support enhanced police communications operations and added Fleet Manager/Quartermaster position to address growing XI needs of the Police Department. A total of 95 positions are included. Of that number, 64 are sworn officers. · Includes funding to continue the Citywide shuttle bus public transportation service without imposing a fare and provide for year round Saturday service. · Provides for $5,809,240 worth of capital improvements and $6,644,441 CIP reserve. The City's infrastructure needs are addressed through a broad mix of Capital Improvement projects, which will enhance the City's quality of life, and the attractiveness of the City. · Institutes Lease Book Program to address improvements to the book collections and business materials at the Northeast branch of the Miami-Dade Library system. . Funds have been included to address personnel and operating costs to open and operate the new Government Center. · Continues to implement technology enhancements that develop our "Electronic Government" to allow the public to interact more easily and conveniently with the City and to automate City operations. · Special Events such as July 4th, Founders Day, Veterans Day, Arbor Day, as well as cultural programs and recreational activities are included. · Continues contracting most maintenance functions, engineering and inspection services to the private sector. · Includes $1,845,000 for beautification and community enhancement projects including landscaping, lighting improvements, road improvements, bus benches/shelters and to address safety concerns. · Funds are included to assist in the acquisition Qf additional property to be used for open space recreational purposes and a proposed community center. · Provides funding for increased costs associated with maintaining newly landscaped areas and acquired roadways. · Funds police equipment needs from laptop computers to new police vehicles in the amount of $549,000. · Includes $685,000 to fund drainage and road improvements on NE 30th Avenue between NE 20ih Street and NE 207th Street. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of all Department Directors, the Director of XII Finance Support Services and secretarial personnel. All questions relating to the budget should be referred to my attention. A Commission meeting will be held on July 24, 2000 to review in detail, the proposed budget document. Respectfully submitted, ~ EMS/aca XIlI Tax Rate Comparison The City of Aventura has one of the lowest tax rates in Miami-Dade County. The following table compares the tax rates of the cities located in Miami-Dade County: City Pinecrest Aventura Sunny Isles Beach UMSA Sal Harbour Sweetwater Key Biscayne Virginia Gardens Bay Harbor Island Coral Gables North Bay Village Surfside South Miami Hialeah Hialeah Gardens EI Portal Florida City Medley Miami Springs North Miami Beach Homestead Golden Beach Miami Shores Biscayne Park West Miami North Miami Islandia Miami Beach Opa Locka Indian Creek Miami Millage 2.1000 2.2270 2.3030 2.4470 3.2700 3.4900 3.6060 3.8430 4.6537 5.5000 5.4550 5.6030 6.3730 7.4810 7.3270 7.7000 7.9000 7.9230 8.2980 8.4035 8.5000 8.5900 8.9692 8.9000 8.4950 9.0000 9.2263 9.6440 9.8000 9.9600 11.4000 XIV Where Your Tax Dollars Go City of Aventura 10.0% School Board 43.2% So. Florida Water Man. 2.7% Inland Navigation Dist 0.2% Everglades Project 0.4% Metro Dade 43.5% xv Organization Chart CITY OF AVENTURA " City Clerll Residents I- i City Commission City Attorney City Manager Administ tion Budget P eparation Custome Service Capital P ojects Minutes Records Retention Clerical Support Legal Services Public Safety Department Community Development Department i Finance/ Support Services Department Community Services Department Police Patrol Community Relations Criminal investigations Traffic Enforcement Emergency Preparedness Planning Zoning Building Inspections Code Enforcement Economic Development Occupational Licenses Finance/Accounting Purchasing Risk Management Information Management Personnel Community Facilities Parks/Beautification ROWlMedian Main!. Public Works Mass Transit Special Events Recreation/Cultural XVI SUMMARY OF ALL FUNDS CITY OF AVENTURA SUMMARY OF ALL FUNDS 2000/01 OPERATING & CAPITAL OUTLAY REVENUE PROJECTIONS 1997198 1_ 1l19l11OO 1l19l11OO 2000101 ACTUAL ACTUAL APPROVED HAlF YEAR CITY MANAGER FUND REVENUE REVENUE BUDGET ACTUAL PROPOSAL 001 General Fund $ 21,216,691 $ 24,072,191 $ 24,322,968 $ 18,977,422 $ 24,160,541 110 Police Education Fund 1,000 9,759 4,146 12,939 15,150 120 Street Maintenance Fund 341,000 505,314 402,500 380,310 553,000 140 Police Impact Fee Fund 165,375 333,557 186,574 211,664 152,240 170 Park Development Fund 1,017,000 1,854,282 1,025,000 498,095 1,025,000 230 Debt Service Fund 301,200 7,734,320 1,358,445 1,203,493 1,361,695 320 Capital Construction Fund 3,217,630 15,239,392 12,066,721 12,084,100 30,000 410 Stormwater Utility Fund 1,910,798 1,708,198 1,660,010 815,923 1,112,500 620 Police Offduty Services Fund 0 445,191 383,000 250,381 449,000 SUBTOTAL REVENUES 28,170,694 51,902,204 41,409,364 34,434,327 28,859,126 Interfund Eliminations TOTAL REVENUES DEPARTMENT (1611.204) (560,549) (2.095.2361 .' ,-... 1 2&.553,4$0$ 43,2&2,0$5. $ 38,8$9;822 $ ~,$73,1t$ $ 26,7113,890 $ 75,474 $ 74,619 $ 74,771 $ 38,188 $ 420,409 472,405 459,142 232,275 558,441 597,535 658,565 316,268 195,270 238,028 205,000 67,469 199,814 178,697 189,292 72,333 4,519,752 5,306,632 6,120,653 3,142,364- 2,016,169 2,016,169 1,311,353 586,968 1,471,553 2,419,163 2,250,751 1,251,341 486,6S4 543,665 602,000 322,088 .".".".",,,. $ . 9,943.1567 $ 1'1,948,913 $ 11,971,527 $ 8,029,294 $ Page 1 1999/00 2000101 HALF YEAR CITY MANAGER PROPOSAL Operating Expenditures: City Commission Office of the City Manager Finance Support Services Legal City Clerk Pu blic Safety Community Development Community Services Non. Departmental ."."..". i>$t<:>tA\: . Proposed Budget 2000101 (8.610.149) (2.509.542) EXPENDITURES 1997198 ACTUAL 1_ 1l19l11OO ACTUAL APPROVED BUDGET ACTUAL 75,270 487,547 773,150 205,000 197,065 6,429,057 1,291,440 2,758,571 731,415 1~i~;6~4 Capital Outlay City Commission $ $ $ $ $ Office of the City Manager 7,617 3,553 4,000 3,790 0 Finance Support Services 141,840 60,244 55,526 27,568 29,700 Legal 0 0 0 0 0 City Clerk 0 3,799 4,000 3,790 0 Public Safety 562,160 226,787 517,973 189,572 548,790 Community Development 6,359 917 30,000 24,097 34,600 Community Services 4,018,651 7,154,083 7,161,510 1,307,121 4,666,150 Non - Departmental 3,515 3,847,671 13,046,721 2,483,032 530,000 CIP Reserve 0 0 4,849,561 0 6,&44,441 ~Tt:lTAl. 11 4\r40;i-,,~~ 1~,m;~~ '$ .~~8.m $. ".~i~ro .$' 12.453;681 Non - Departmental: Transfer To Funds $ $ $ $ $ Debt Service 206,304 7,591,607 1,358,445 852,907 1,361,695 ~TOTAl. k 20$.304$ .. 1;..;601 $ 1.$8;445 $ 852,$07$ '91>1.6$$ OFil\NPtQTAl,. $ j<J,llsMo$/$ ~.7:!!l;5W $ ~:3It,~9;~~:: $ 1!lis21.1rlS...., :~;1~;8~: Proposed Budget 2000/01 Page 2 CITY OF AVENTURA SUMMARY OF ALL FUNDS 2000/01 OPERATING & CAPITAL OUTLAY OBJECT CODE CATEGORY 1997/98 ACTUAL 1988/99 1999100 1999100 2000lO1 ACTUAL APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 1000/2999 3000/3999 4000/4999 5000/5399 5400/5999 Personal Services Contractual Services Other Charges/Svcs Commodities Other Operating Expenses ,_._,-,..".,,,,,. <,>:.,.>:.-':-:.-.,-:...:-,.-_..'...'-'.'.'-',-.'.... TOTA!. OPEftATINGEXPENSES 6000/6999 Capital Outlay 700017999 Debt Service 8000/8999 Transfer To Funds ."" .,. rCirAlEXl>liNbl~$ $ 21 $ 6,467,088 2,515,216 1,466,431 215,221 95,457 2,686,171 1,792,435 242,878 121,304 $ 7,334,736 $ 2,350,500 1,754,930 268,615 162,746 3,700,111 $ 1,092,297 1,058,666 134,761 43,459 7,926,849 2,819,500 1,723,595 281,850 196,720 $ 4.292,347 $ 11,3011,876 $ 11,871,627. $ . il,029;294 $ $ 9,025,024 $ 12,339,441 $ 25,669,311 $ o o 7,591,607 o 1,358,445 $ 1~317,370 $ 31,:/Ml,9Z4 $ 38,399,283 $ COMPARATIVE PERSONNEL SUMMARY City Commission Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services 1997/98 7 5 8 o 2 72 11 6 1998/99 7 5 8 o 2 83 11 13 1999/00 7 5 8 o 2 92 11 17 4,038,970 $ 852,907 1~i~i51.. 12,453,681 1,361,695 ~:tt;mi1t1::; .:::: ;'::~m~~;~~ 2000/01 7 5 9 o 2 95 12 17 Proposed Budget 2000/01 Page 3 GENERAL FUND CITY OF AVENTURA GENERAL FUND - 001 SUMMARY OF BUDGET 2000/01 OPERATING & CAPITAL OUTLAY FUND DESCRIPTION The General Fund is used to account for resources and expenditures that are available for the general operations of city government functions. REVENUE PROJECTIONS 1917/98 1_ 1999100 1999100 2000lO1 ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL Current Revenues $ 15,020,777 $ 17,623,892 $ 17,272,365 $ 11,507,937 $ 17,427,000 Transfers 581,500 538,920 1,151,096 525,548 733,541 Carryover 5,614,414 5,909,379 5,899,507 6,943,937 6,000,000 TOTAL REVENUES $ ~!"'!M~! $ ~r2;191 $ ~,3ZZ,~6$ $ ~Mj'MZZ$ ~1~O,541 EXPENDITURES 1997/98 1_ 1999100 1999100 2000lO1 ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER DEPARTMENT BUDGET ACTUAL PROPOSAL Operating Expenditures: City Commission $ 75,474 $ 74,619 $ 74,771 $ 38,188 $ 75,270 Office of the City Manager 420,409 472,405 459,142 232,275 487,547 Finance Support Services 558,441 597,535 658,565 316,268 773,150 Legal 195,270 238,028 205,000 67,469 205,000 City Clerk 199,814 178,697 189,292 72,333 197,065 Pu blic Safety 4,141,223 4,842,716 5,733,507 2,878,824 5,964,907 Community Development 2,016,169 1,479,132 1,311,353 586,968 1,291,440 Community Services 1,471,553 2,419,163 2,250,751 1,251,341 2,758,571 Non - Departmental 486,684 543,665 602,000 322,088 731,415 $l$T'OTAL ." , ", ." . $ 9,585.038 . $ 1tt.S45.seo . $ . 11,484,3111 $ 5.755,754 $. 12,484.364 Proposed Budget 2000101 Page 4 Capital Outlay City Commission Office of the City Manager Finance Support Services Legal City Clerk Public Safety Community Development Community Services Non - Departmental CIP Reserve SIl$l'CITAL Transfer to Funds 0 0 0 0 0 7,617 3,553 4,000 3,790 0 141,840 60,244 55,526 27,568 29,700 0 0 0 0 0 0 3,799 4,000 3,790 0 427,049 64,153 331,399 175,132 396,550 6,359 917 30,000 24,097 34,600 3,334,097 5,529,718 5,478,510 985,810 2,931,150 400,868 0 980,000 0 500,000 0 0 4,596,708 0 6.422,482 $> .'.,-'...._'...-_.. M62." '$> :tti~;143:: S 1,220.WI' S . ~o~WI.~ 4~~'1'>1lW$ 1,391.704 633,595 1,358,445 852,907 1,361,695 q~NDTOTAL Proposed Budget 2000101 s lS.274Jjn.s. 17,141,939 S 24,322,969 S 7,938,&48 $ 24,1j;();S41 Page 5 CITY OF AVENTURA GENERAL FUND - 001 CATEGORY SUMMARY 2000/01 REVENUE PROJECTIONS 1997/98 ,_ 191191OO 191191OO 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY BUDGET ACTUAL PROPOSAL 310000/319999 Locally Levied Taxes 10,357,850 12,587,629 13,076,000 8,955,006 13,n2,000 320000I329999 Licenses 8r. Permits 2,373,757 1,781,862 1,386,000 1,076,241 1,351,000 330000I339999 Intergovernmental Rev. 1,164,596 1.598,981 1,944,535 785,523 1,572,000 340000I349999 Charges for Services 147,692 472,917 254,400 159,185 267,000 350000/359999 Fi nes 8r. Forfeitures 126,232 120,166 120,000 92,310 140,000 360000I369999 Misc. Revenues 850,651 1,062,337 491,430 439,672 325,000 380000/389999 Transfer from Funds 581,500 538,920 1,151,096 525,548 733,541 3999001399999 Fund Balance 5,614,414 5,909,379 5,899,507 6,943,937 6,000,000 .-....,."-..........",,,,.. TOTAl, A\(AlLAElLl;G'l!~EAALFUNP .",."". . $ 21.21&.691. $.. . 24,il72,in $. 24,322,_ $ .'9.m,4:/l! $ :u.1~.1jo01 EXPENDITURES 1997198 1998199 191191OO 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services 5,272,712 6,003,172 6,951,736 3,438,571 7,477,849 3000/3999 Contractual Services 2,515,216 2,686,171 2,350,500 1,092,297 2,819,500 4000/4999 Other Charges/Svcs 1,466,431 1,792,435 1,754,930 1,058,666 1,723,595 5000/5399 Commodities 215,221 242,878 268,615 134,761 281,850 5400/5999 Other Operating Expense! 95,457 121,304 158,600 43,459 181,570 .""" ". . TOTAi OPERATINl!! EXPl;N$I;$ 6000/6999 800018999 Capital Outlay Transfer To Funds $ 9,56~O3& $ :}C),:~5',~O $ 11.4114.381 $ ~'!~~;!5.4 $ 12,484,~ $ 4.317,831 $ 5,662,384 $ 11,480,143 $ 1,220,187 $ 10,314,482 1,391,704 633,595 1,358,445 852,907 1,361,695 $ 1$,274,673 $ i7,141,939 $ 24,322,989 $ 7;938,&48 . $ .24,180.641 "._-------,-,,,,,,. TOTAi EXPENDITURES Proposed Budget 2000/01 Page 6 ~ // "q, ~ Qry of E~~e~ REVENUE ESTIMATES CITY OF AVENTURA GENERAL FUND - 001 REVENUE PROJECTIONS 2000/01 Proposed Budget 2000101 Page 7 3377100 Safe Neighborhood Parks 118,4DO 3382000 County Occupational Licenses 18,908 32,468 20,000 17,134 20,000 SUBTOTAL $ ~.~iK~~l '$ A~8S,$\lL $ 1,$#,$3$$ rl!$;~~ $ j,$72,1i\l(l Charaes For Services 3413000 Certmcate of Use Fees 5,740 5,055 3,000 2,905 5,000 3419000 Election Filing Fees 3421300 Police Services Agreement 220,000 180,4DO 88,000 176,000 3425000 Development Review Fees $ 88,478 $ 94,840 $ 30,000 $ 40,992 S 30,000 3471000 RecJCultural Events 53,361 48,300 35,000 25,709 50,000 3472000 Parks & Recreation fees 3,108 4,000 1,579 4,000 3491000 Interim Services Fee 101,209 3499000 Other Charg9S For Service 113 405 2,000 0 2,000 SUBTOTAL S A4'Ms2 l 47Zstt$ ~;400-: $,' 11!Ml!$ S :'26'0100 Fines & Forfeitures 3511 000 County Court Fines $ 116,969 $ 104,736 $ 115,000 $ 69,535 $ 135,000 3541000 Code Violation Fines 9,263 15,430 5,000 2,775 5,000 SUBTOTAL S l1ll;,llW $' . 12l}.1!I8 $ 120;llQll S 92,310 $ 140.I)ElO Misc. Revenues 3611000 Interest Earnings $ 464,256 S 373,619 S 280,000 S 230,691 S 300,000 3661000 Developer Contributions/Streets 226,000 611,430 186,430 156,221 3662000 Cable TV Franchise 65,000 3699000 Misc. Revenues 95,395 77,288 25,000 52,760 25,000 SUBTOTAL $ 85q.1;sl S j~:l,~"$ 4111,430, $ 43U72 ,$ . 32Moo Non.Revonue 3999000 Carryover S 5,614,414 $ 5,909,379 $ 5,699,507 $ 6,943,937 $ 6,000,000 3811041 Transfers From Stormwater Fund 240,500 166,920 748,596 324,298 180,541 3811012 Transfers From Street Malnl. Fund 341,000 372,000 402,500 201,250 553,000 SUBTOTAL $ 6,18i!,.1<1- S ~~2\l8A ::r!~~~ $ 1',~~;485 $" ~#:i,541 Total Available General Fund $#,~i$.$~ii~~"~ljl('#,~#.~\$Hil,@",#J ~1jl!l,~~ Proposed Budget 2000/01 Page 8 REVENUE PROJECTION RATIONALE LOCALLY LEVIED TAXES 3111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraisal Department. The amount is then budgeted at 95% of it's gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the Property Appraisal Department is $3,523,130,726. The 1995/96 fiscal year Unincorporated Municipal Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 1999/00 budgets adopted that same rate without increase. The 2000/01 budget again adopts a millage rate of 2.2270, the sixth year without an increase. By contrast, the County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98, 2.5170 in 1998/99, 2.4470 in 1999/00 and has proposed a rate of 2.4470 mills for the 2000/01 fiscal year. 3112000 Ad Valorem Taxes Delinauent - This revenue source is derived by those taxpayers who do not pay their taxes by March 31 of any given year. On average the total revenue received in this category is minimal when compared to the total Ad Valorem taxes collected. 3131000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights- of-way per Florida Statutes 166.021 and 337.401. Metro Dade currently has an agreement with FPL covering the area now incorporated as Aventura, as well as the current unincorporated areas of the County. The County Commission, via an interlocal agreement, has agreed to share these revenues with Aventura. The amount projected is based on an assumed growth rate of 4.0%. 3132000 Franchise Fee-Telephone - A city may charge telephone companies for the use of its rights-of -way per Florida Statutes 166.021 and 337.401. The fees cannot exceed 1% of gross revenues. The amount projected is based on historical revenues plus a growth rate. 3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The amount projected is based on historical collections. 3135000 Franchise Fee-CATV - Pursuant to federal law local governments may charge cable companies for the use of their rights-of-way. Such fees from all local governments cannot exceed 5% of gross revenues. The County charges 3% in incorporated areas; cities are free to charge 2% of gr,,;s revenues. The amount projected is based on estimates based on the three Franchise Agreements entered into by the City. Proposed Budget 2000101 Page 9 Franchise Fee-Sanitation - The City issues solid waste franchises to the private 3137100 sector for all areas of the City. In addition a fee of 10% was adopted for the private companies to utilize the City's rights-of-way. The amount projected is based on historical collections and includes a growth factor. Franchise Fee-Towina - The City awarded a franchise agreement for towing services 3138000 within our corporate limits during the 1997/98 fiscal year. The amount is based on that agreement. Utilitv Tax-Electric - Section 166.231(1)(A), Florida Statutes, authorizes a city to collect 3141000 Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on historical actual collections for the past three years plus a growth rate of 3%. Utilitv Tax-Telecommunications - Section 166.231 (1)(A), Florida Statues, authorizes a 3142000 city to collect Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 7% on telecommunications purchases which originate and terminate in the State of Florida. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past three years plus a growth rate of 3%. Utilitv Tax-Water - Section 166.231(1) (A), Florida Statues, authorizes a City to collect 3143000 Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on historical collections for the past three fiscal years plus a growth rate of 3%. Utilitv Tax-Gas - Section 166.231(1) (A), Florid.. Statues, authorizes a City to collect 3144000 Public Service or Utility Taxes. Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past two fiscal years plus a growth rate. LICENSES AND PERMITS 3211000 Citv Occuoational Licenses -Pursuant to Chapter 205, Florida Statutes, the City has adopted an ordinance imposing an occupational license tax for the privilege of engaging in or managing any business, profession or occupation within the City. The amount budgeted is based on actua' coliections in the 1999/00 fiscal year and assumes a small growth rate. Proposed Budget 2000101 Page 10 3221000 BuildinQ Permits - Permits must be issued to any individual or business who performs construction work within the corporate limits of the City. These permits are issued for construction, such as plumbing, electrical, structural, mechanical etc. The fees are set by City Ordinance. The projection includes a decrease of $67,000 from the 1999/00 levels. 3291000 Enaineerina Permits - This fee is representative of the costs associated with regulatory review of the installation of utilities, paving, drainage and right-of-way renovation/excavation by the City staff. The amount budgeted is based on actual collections in the 1999/00 fiscal year and expectations for next year. INTERGOVERNMENTAL REVENUES 3312200 COPS Federal Grant - Federal grant funds provided the Police Department for 3 Police Officer positions and 2 staff positions. The Program reimburses $25,000 for each employee. 3347950 State Grant - Grant to cover the Town Center Study in order to implement goals contained in the city's comprehensive Plan. 3351100 Ciaarette Tax - These revenues are derived from the 2 cents additional tax that the State levies on cigarettes. The amount budgeted is based on actual collections for the past three fiscal years and assumes a small growth rate. 3351200 State Revenue Sharina - Revenues received in this category represent base cigarette tax and 8th cent motor fuel tax which are levied by the State. The portion which comes from cigarette tax of approximately 63% of the total is deposited to the General Fund. The remainder is deposited to the Street Maintenance Fund. The amount budgeted is based on actual collections in the current fiscal year and a 3.5% growth rate. 3351500 Alcoholic Beveraae Licenses -Various alcoholic beverage license taxes are levied on manufacturers, distributors, vendors, and sales agents of alcoholic beverages in the state. The tax is collected by the State and distributed back to the city. The City's share is approximately 38% of the proceeds of the tax collected within the City. 3351800 Half Cent Sales Tax - This revenue source represents one half of the revenue generated by the additional 1 % sales tax which is distributed to counties and cities based on a population formula. The amount budgeted is based on actual collections for the past two fiscal years and a 3.0% growth rate. 3382000 Countv Occupational Licenses - All businesses in the City must have an occupational license from the County in addition to the City to operate a business within the corporate limits of the County. A portion of the County's revenues are remitted to the City. Propoeed Budget 2000101 Page 11 3425000 Develooment Review Fees -These are fees charged to developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats. No increase is projected over the 1999/00 levels. 3471000 Recreation/Cultural Events - This is the amount paid by City residents to participate in various trips and events sponsored by the City. The revenues are offset by an expenditure account in the Community Services Department. 3472000 Parks & Recreation Fees - This includes non-resident fees for entering the park and user fees associated with the various programs at Founders Park. 3421300 Police Services Aareement - This amount represents the amount to be paid by Aventura Mall for an increased level of service. The amount represents the cost of the City providing three additional officers pursuant to agreement with the Mall. 3490000 Other Charaes for Services - Charges for services not otherwise classified. FINES & FORFEITURES 3511000 Countv Court Fines -The City receives a portion of the revenues resulting from traffic enforcement activities within its corporate limits. The projection is based on actual revenues for the period and a 3% increase. 3541000 Code Violation Fines - Revenues in this category are generated when the owner of property within the corporate limits of the City violates a City code. Projection is based on historical revenues. MISC. REVENUES 3611000 Interest Earninas - Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment. 3699000 Miscellaneous Revenues - Any other revenues not otherwise classified. NON - REVENUE 3999000 Carrvover -This amount is derived by a comparison of all of the anticipated revenues for the current period to all of the anticipated expenditures for the current period. The excess of revenues over expenditures represents the carryover amount. Proposed Budget 2000101 Page 12 3811041 Transfer from Stormwater Fund - This represents reimbursement to the General Fund to cover administrative and operating expenses relating to the Stormwater Drainage system of the City. 3811012 Transfer from Street Maint. Fund - This represents reimbursement to the General Fund to cover administrative and operating expenses relating to the Street Maintenance functions. Proposed Budget 2000101 Page 13 CITY COMMISSION CITY OF AVENTURA CITY COMMISSION 200010 1 DEPARTMENT DESCRIPTION The City Commission is the community's legislative body which acts as the decision-making entity that establishes policies and ordinances to meet the needs of the community on a proactive basis, The City Commission is committed to providing the best possible professional government and the delivery of quality service levels that reflect community priorities and maintain the quality of life for all residents, 1997/98 1_ 1999/00 1999/00 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ 28,154 $ 28,149 $ 28,171 $ 14,067 $ 28,070 3000/3999 Contractual Services 4000/4999 Other Charges & Services 24,571 24,500 24.500 12,213 25,000 5000/5399 Commodities 5,199 4,467 4,600 1,348 4,600 5400/5499 ?t~~~Operating Expenses 17,549 17,503 17,500 10,560 17,600 T"",I~l'i~9i;)<~~ . $ !M7( $ .?~i~1~:: .~. !it,771. $: :lolJ,lil!1. $ 71>,270 PERSONNEL ALLOCATION SUMMARY Position No Position Title 1997/98 1998/99 1999/00 2000/01 0301 Mayor 1 0401 Commissioner 1 0402 Commissioner 1 0403 Commissioner 1 1 0404 Commissioner 1 0405 Commissioner 1 0406 Commissioner 1 Total 7 7 7 7 Proposed Budget 2000101 Page 14 OBJECT CODE NO. CATEGORY RECAP CITY OF AVENTURA CITY COMMISSION 2000101 BUDGETARY ACCOUNT SUMMARY 001-0101-511 1197198 ACTUAL 1_ 1_ 199111OO ACTUAL APPROVED HALF YEAR BUDGET ACTUAL 2OOCI/01 CITY MANAGER PROPOSAL 1210 2101 2401 4030 5101 5290 5410 5420 PERSONAL SERVICES Commission Salaries FICA Worker's Compensation ............"..... . ..- . . -." , . . , ".' , , . . , . . '.. . ..... .... .... ........... $.... b.d"(.iaii............. .. .... ... OTHER CHARGES & SERVICES Legislative Expenses ..".....".",... $"",YrOiIi>1>. COMMODITIES OffIce Supplies Other Operating Supplies .".....".... i\"",mt;ll< OTHER OPERATING EXPENSES Subscriptions & Memberships Conferences & Seminars .-,...",,,.,,. "","'-"-'" $..~;t(.t;ll. Proposed Budget 2000101 $ 26,000 $ 1,989 165 26,000 $ 2.001 148 26.000 $ 1.989 182 13,000 $ 994 73 26.000 1,989 81 $ .$ 24.571 $ 24,500 $ 2i4<;~# .$... ..~,iAAi$ . $ 993 $ 4,206 <M~~ .iij;~I#i. .~. i~~,~~~<H#.WFii~.q;#iHH##~i~L 2,064 $ 2,403 24,500 $ ..#>~~. Hf 2,100 $ 2,500 12.213 $ ......... H~.@$> . 257 $ 1,091 25,000 ."..",,-, .~!S.~W 2,100 $ . . .....".. "',',"---' $ . >~i4$1$> .."'~.F .<jj~$) .....~cio 2.500 $ 5.844 $ 11.706 5.532 $ 11,971 5,500 $ 12.000 . ':':":;\::$~: . >:Hijij~:: .. ....". ,'.,-,-',--', $m,;_*) )m~.$ Page 15 3.476 $ 7,084 :.;,.:,",,'" A~.#@ F< 5,600 12.000 ir,l;cici CITY COMMISSION BUDGET JUSTIFICATIONS 4030 Leaislative Expense - This account represents the $3,500 established per Commissioner to offset expenses incurred in the performance of their official duties. Subscriptions & Memberships - The following memberships are included for 5410 funding: National League of Cities Florida League of Cities Dade County League of Cities Conferences ~ Seminars - Funding for this purpose is essential in order to keep 5420 informed of changing and new developments in local government. Florida League of Cities National League of Cities Miscellaneous Seminars Proposed Budget 2000101 Page 16 OFFICE OF THE CITY MANAGER CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2000/01 DEPARTMENT DESCRIPTION Maintain a City government structure that represents the needs of the community and provides quality services in an efficient, businesslike and professional manner. Responsible for the overall management of all functions and activities of the City's operations, preparation of annual budget and 5 year CIP document and ensures the proper implementation of policies and ordinances adopted by the City Commission. Provides recommendations and solutions to community concerns. Utilizes customer service focus process to respond to citizen requests. 1997/98 1_ 199WOO 1999/00 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services 324,116 370,009 367,292 182,160 389,997 3000/3999 Contractual Services 35,305 38,993 33,000 17,685 34,000 4000/4999 Other Charges & Services 49,787 53,861 46,850 28,844 51,350 5000/5399 Commodities 5,515 3,430 5,500 2,252 5,600 5400/5499 Other Operating Expenses 5,686 6,112 6,500 1,334 6,600 <,.:.>::.,.>:.,,-,'.',-,'-',-,'. ,',-,.-',-, T~!~~h~I;.,.~~'.' $ 4~()1l $ ~1Mo6 $ ~,1-4~ $ li~t$ T ~tM1 PERSONNEL ALLOCp,.TION SUMMARY Position No Position Title 1997/98 1998/99 1999/00 2000/01 0101 City Manager 1 0201 Secretary to City Manager 1 0701 Assistant to City Manager 1 1 0801 Receptionist/Inform. Clerk 1 1 0601 Capital Projects Manager 1 1 1 Total 5 5 5 5 Prop068d Budget 2000/01 Page 17 Office of the City Manager Organization Chart City Manager I , City Manager's Secretary Capital Projects Manager Assistant to City Manager ! i Receptionist! Information Clerk Proposed Budget 2000/01 Page 18 CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2000/01 OBJECTIVES 1. Provide completed reports and recommendations on a timely basis upon which the City Commission can make policy decisions. 2. Prepare and submit budget to the City Commission by July 15th of each year. 3. Oversee customer service functions by all Departments to ensure timely response or resolution of citizen requests. 4. Coordinate, control and monitor the activities of all City Departments and operations. 5. Interact with community organizations and associations to increase public awareness of City's various programs, facilities and services. 6. Update five year Capital Improvement Program document and submit to the City Commission by May of each year. 7. Effectively administer the budget priorities and goals established by the City Commission. 8. Continue to host Community Oriented Police Briefings comprised of condominium and business representatives to interact with Police Department. 9. Coordinate the transition to the new Government Center/Police Station. 10. Oversee and coordinate capital projects. 11. Issue newsletters and annual report to the public and maintain City Web Pages. 12. Supervise capital budget projects and the implementation of services. PERFORMANCE WORKLOAD INDICATORS Citizen Requests & Inquires Commission Requests Community Meetings Attended Agenda Back up Items Prepared No. of Newsletters & Reports Issued Annual Budget & CIP Prepared Quarterly Progress Reports Capital Projects Oversight Capital Projects Completed Web Page Updates & Revisions Proposed Budget 2000101 ACTUAL 1998/99 75 35 15 125 5 2 4 20 20 'ROJECTED 1999/00 80 35 15 125 5 2 4 21 21 2 ESTIMATE 2000/01 80 35 15 125 5 2 4 21 21 5 Page 19 O8.II;CT CODE NO. HALF YEAR CITY MANAGER ACTUAL PROPOSAL CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2000/01 BUDGETARY ACCOUNT SUMMARY 001-0501-512 1987/98 ACTUAL 1_ APPROVED BUDGET 1_ 2000lO1 1201 1401 2101 2201 2301 2401 3170 4001 4040 4041 4101 4650 4701 4710 4815 5101 5120 5290 11188199 ACTUAL CATEGORY RECAP PERSONAL SERVICES Employee Salaries Overtime FICA $ 253,724 $ 285,719 $ 283,357 $ 0 621 0 15,890 17,972 21,677 35,897 39,296 40,545 15,635 20,229 19,729 Pension 142,513 $ o 9,302 19,809 9,544 6,172 1,984 992 .....".. .""".". ~Qi~ $~7.2~$i )~il#:.~~ Health, Life & Disability Worker's Compensation 2,970 .<$ .~~~;'W $) ..........-.--...................... .... . ,-,-."" $~I:Ht~i<li> CONTRACTUAL SERVICES Lobbyist Services $ $i 38,993 $ .......... \~~i~$ . .., . .."-,,.... :~:~:::::~;~ $ fi. 7,685 $ M~~'< 33,000 $ 35,305 .. $ .~~9~ .:.>>...-,-.---..-...-.,....'......,..'. $~~;J~li!i.i . OTHER CHARGES & SERVICES Travel & Per Diem $ 2,995 $ 5,046 $ 3,200 $ 1,961 $ 62 194 600 0 7,200 7,200 7,200 3,600 918 1,691 1,700 771 0 0 150 0 4,704 171 2,000 84 33,908 39,559 32,000 22,428 0 0 0 0 Administrative Expenses Car Allowance Communication Services R & M - OffIce Printing & Binding Prlnting\Newsletter Web Page Maintenance ."."... ."..-.-- ."."..". ..-'............... !l.Mtjli;lli. .. ,.".". .$ .......... ..,-...',.,.....,-.'.-,-_._.,. ~it~tt>Ji$i~f$<~;~~H$> >.~~)$) COMMODITIES OffIce Supplies Computer Operating Supplies other Operating Supplies 3,082 $ o 348 . 4,238 $ 1,189 88 4,000 $ 1,639 . 613 o 1,000 500 500 .-....",..... ',"',-,'---"'-"" $. ~b....?tkllil/...... ... ...-_.". .. ... .. .... 297,061 o 22,725 42,222 27,067 921 /~~~,~~ 34,000 ....'.-,..'.'..... /#;~Ii 3,200 600 7,200 1,700 150 2,000 34,000 2,500 .., .." ,-,-,'.-,-,'.',-,. /~M~9 4,000 1,100 .......... """',"" ,.',-,.',-,-.'.,-,. .........". /$M1~.U),~H $/<~.~ HFH>~WJt .<!I\~1i Proposed Budget 2000/01 Paga 20 5410 5420 5901 OTHER OPERATING EXPENSES Subscriptions & Memberships Conferences & Seminars Contingency S"b~'t_ Total Clty Ma".,ger Proposed Budget 2000/01 $ 3,480 $ 3,802 $ 3,500 $ 807 $ 1,576 2,309 2,500 527 630 1 500 0 $ $,118& S ti,11'2 $ a,!lOlI $ 1,334 $ $ 420,409 $ 472,_ $ 459, 1~ $ 232,275 $ Page 21 3,600 2,SOO SOO 6,$00 487,547 OFFICE OF THE CITY MANAGER BUDGET JUSTIFICATIONS 3170 Lobbvist Services - Costs associated with retaining a professional lobbyist to foster the City's position at the state and county level. 4710 Printina/Newsletter - Represents the cost of printing various documents, informational newsletters and annual report to the residents. 4715 Web Paae Maintenance - Costs associated with maintaining and updating the City's Web Page. 5410 Subscriptions & Memberships - This line item is used to fund memberships with professional organizations and subscriptions. Florida City & County Manager's Association International City Management Association American Planning Association Government Finance Officers Association American Society of Public Administration Miscellaneous subscriptions 5420 Conferences ~ Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of City Management and local government. Florida City & County Manager's Association International City Management Association Florida League of Cities National League of Cities Proposed Budget 2000101 Page 22 FINANCE SUPPORT SERVICES CITY OF AVENTURA FINANCE SUPPORT SERVICES 2000/01 DEPARTMENT DESCRIPTION To provide overall financial and support services to the organization which includes accounting, cash management, purchasing, risk management, information management, financial planning, budgetary control and personnel functions. OBJECT CODE NO. CATEGORY RECAP 1997198 1 !I98I9lI 1999/00 1 !1991110 2000lO1 ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 429.239 467,237 477,065 234,122 595,850 37.620 21,824 47.000 23,190 42,000 70,368 89,475 101,500 53,051 102,200 10,041 7,227 15,500 2,946 15,000 11,173 11,772 17,500 2,959 18,100 ...."". .. $8.~1 ..~.. $~M3$ $ >:'6$8;~ $: . 31UU8 $ 11M~ 1000/2999 3000/3999 4000/4999 5000/5399 5400/5499 Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses """"'-----""-,....., fC##I~~i1~$1<~~ PERSONNEL ALLOCATION SUMMARY Pos. No. Position Title 1997/98 1998/99 1999/00 2000/01 1001 Finance Support Services Dir. 1 3001 Executive Assistant 1201 Accountant/Bookkeeper 1101 Human Resources Specialist 1 1 0 1101 Human Resources/Risk Mgr. 0 0 0 1 1301 Purchasing Technician 0 1301 Purchasing Agent 0 0 0 1 1401 Network Administrator 1 1402 Network Administrator 1 3201 Customer Service Rep. I 1 Information Systems Manager 0 0 1 Total 8 8 8 9 Proposed Budget 2000101 Pago 23 Finance Support Services Department Organization Chart Accounting Purchasing Director of Finance Support Executive Assistant Services Human Resources Infonn ation Management - Accountant Pu rchasing Agent Human Resoucesl Ris~ Manager Customer Service Represenlative ~~~~~ Infonnation Systems Manager (2) Network Administrators Proposed Budget 2000/01 Page 24 CITY OF AVENTURA FINANCE SUPPORT SERVICES 2000/01 OBJECTIVES 1. Maintain investment practices at 100% of idle funds. 2. Issuance of Comprehensive Annual Financial Report by March 31 of each year. 3. Obtain GFOA Certificate of Achievement. 4. Prepare and update Purchasing Manual. 5. Maintain computer networks to allow for effective sharing of common files, schedules and E mail. 6. Maintain automated purchase requisition/purchase order process to allow data entry by departments. 7. Process all approved invoices within ten working days. 8. Maintain effective personnel system to allow for timely recruitment and hiring of employees. 9. Implement and maintain a central computer system that serves the information management needs of all departments. 10. Process bi-weekly payroll and associated reports on a timely and accurate basis. 11. Budgetary reports submitted to City Manager prior to the 20th of next month. 12. Maintain insurance coverage at appropriate levels. PERFORMANCE WORKLOAD INDICATORS ACTUAL PROJECTED Average Dollar value of investments (in millions) Interest Earnings (in thousands) Issuance of Annual Financial Report prior to 3/31 GFOA Certificate of Achievement Awarded Purchasing Manual Prepared/Updated % of time computer network operational % of purchase orders issued within 2 days of approval % of Checks Written Within 10 Days of Invoice Date Number of New Hires Number of Application Modules Implemented Number of Work Stations Supported Mobile Units Installed Annual Review of Insurance Coverage 1998/99 12.3 601 1 1 1 99 97 98 41 o 84 15 1 Proposed Budget 2000'01 Page 25 1999/00 10.0 500 1 1 1 98 98 95 15 o 95 20 1 ESTIMATED 2000/00 9.0 450 1 1 1 99 98 95 15 o 100 20 1 OBJECT CODE NO. FINANCE SUPPORT SERVICES 2000/01 BUDGETARY ACCOUNT SUMMARY 001-1001-513 1997/98 ACTUAL CATEGORY RECAP 1_ ACTUAL 1999/00 1999/00 2000lO1 BUDGET APPROVED HALF YEAR CITY MANAGER PROPOSAL o o 1,376 448 20,000 .".",.". iil!1;#i1i4: 5,208 $ 1,762 257 10,000 1,000 3,000 $ 7,000 26,000 .',-,.,..-.... 41,000 . ACTUAL PERSONAL SERVICES 1201 Employee Salaries 1401 Overtime 2101 FICA 2201 Pension 2301 Health, Li1e & Disability 2401 Worker's Compensation 2501 Unemploy ment $ 322,122 $ 349,148 $ 357,674 $ 119,577 $ 447,830 7,560 2,401 5,000 1,814 5,000 24,391 25,616 21,362 12,813 34,259 31,509 40,844 42,921 20,800 53,740 34,495 33,280 31,604 18,034 43,667 2,113 1,987 2,_ 1,024 1,354 1,048 13,961 10,000 0 10,000 , , .',-,-'-,-.'.,-,'. m,~ .. <'$, ...429239 f ~7i~~t :$' i~:Ioli,~~ ,$> ~~~85~ <<._-j:__.:; 3130 3140 3180 3190 3201 ."........, . $",ilHt"lil!. CONTRACTUAL SERVICES Computer Programmer o o 320 22,300 15,000 ..".,,-,,-, $ ""37,~ '~. Background-New Employees Medical Exams-New Employees Prof. Services Prof. Services ~ Auditor ..... ,. .. "..,,,....,,.,,. $iit>d~~> . OTHER CHARGES & SERVICES o o 40 650 22,500 5,000 500 1,500 5,000 30,000 .."....-. ..~;j~ ik/#*,~## $ 3,876 $ 5,421 $ 15,000 $ 1,036 $ 15,000 3,600 4,309 4,200 2,100 4,200 127 254 JOO 128 500 38,200 48,916 56,000 40,498 51,000 4,516 2,831 5,000 1,701 5,000 20,048 27,744 20,000 7,588 20,000 0 0 1,000 0 500 ..".",.". ..".".."... !#;l;l)\iH H~,q~l :s> 1Cl,~j iiMi~ 1\ $' ' $ )#~qti .-",..". 4001 Travel & Per Diem 4041 Car Allowance 4101 Communication Services 4650 R&M- Office Equipment 4701 Printing & Binding 4910 Advertising 4990 Other Current Charges 5101 5120 5290 ...".."..,..,-.,. ..$~~;t~Iil!........ COMMODITIES OffIce Supplies Computer Operating Supplies Other Operating Supplies 4,_ $ 3,981 1,517 ."... . ". <~ll,~f $ .."..,.."..,..".. ............... ,...,..---.. , . $~@t~~> . .. ,." .,. ."."..".". ......), ....- '.-,-.-..-. $> n),li~f$Ali!lillQ$ <~,~$>~!i'.llti() Proposed Budget 2000/01 Page 26 6,000 $ 8,000 1,500 1,623 $ 1,107 216 6,000 8,000 1,000 OTHER OPERATING EXPENSES 5410 SubscrIptions & Memberships $ 2,168 $ 3,438 $ 2,600 $ 1,253 $ 3,400 5420 Conferences & Seminars 2,732 1,840 5,200 1,312 6,200 5450 Training 6,097 3,967 8,700 394 7,500 5901 Contingency 176 2,527 1,000 1,000 Sub - Total $ H,173 $ 11,772 $ 17,500 $ 2,959 $ 18,100 TGtlII Finan"" support Sorvl""" S 1;58,441 $ 697.535 $ 668.1;$$ S 316,268 $ 773.~50 Proposed Budget 2000101 Page 27 FINANCE SUPPORT SERVICES BUDGET JUSTIFICATIONS 1401 Overtime - Represents the amounts paid employees for hours worked beyond the normal work week during periods of unusually high activity in the Department. Amount is based on current usage levels. 2501 Unemployment Compensation - Represents reimbursement to the state for unemployment compensation claims for all Departments. 3130 Computer Proarammer - Represents costs of modifications to existing computer programs to enhance capabilities. 3140 BackQround New Employees - Provides funding for new employee background checks. 3180 Medical Exams New Employees - Provides funding for drug tests, physicals exams and other required tests for new employees. 3190 Other Professional Services - Includes amounts paid to temporary employment agencies during major vacancies or unpaid leave of absence by employees. Also, we anticipate using some temporary employees to assist with fixed assets accounting in preparation of GASB 34. 3201 Professional Services Auditor - Represents the estimated cost of an audit firm performing the City's year end financial audit. Includes the cost of single audit and possible change in auditors pursuant to RFP. 4001 Travel & Per Diem-Costs of employees attending conference and seminars in order to stay current in their field. International GFOA or FICPA Conference Florida GFOA (2 employees) IPMA or other Personnel Related Fla Govt or other purchasing related Computer related courses for certification Seminars for other Personnel Proposed Budget 2000/01 Page 28 4650 R !!<. M Office Equipment - Includes maintenance and support of the IBM AS 400 and software and equipment purchased from HTE as well as other major hardware maintenance paid directly to IBM or other vendors. H.T.E. Current Software support H.T.E. Current Hardware support IBM for AS 400, Printers and peripherals Support on upgrades 4910 Advertisina - Includes the costs of advertising for all employment positions in all Departments, notices of bids and RFPs. 5410 Subscriptions & Memberships - This line item is used to fund memberships with professional organizations and subscriptions. Government Finance Officer Association Florida Government Finance Officer Association(2) Dade/Broward Government Finance Officer Association Florida Institute of CPA's International Personnel Manager Association Florida Personnel Managers Association Florida Government Purchasing Association Information Systems Memberships Miscellaneous subscriptions 5420 Conferences !!<. Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of local government finance/purchasing/information systems and personnel as follows: International GFOA or FICPA Conference Florida GFOA (2 employees) IPMA or other Personnel Related Fla Govt or other purchasing related Computer related courses for certification Seminars for other Personnel 5450 Trainina - Ongoing training for all personnel in the department. Proposed Budget 2000/01 Page 29 LEGAL .. CITY OF AVENTURA LEGAL 2000/01 DEPARTMENT DESCRIPTION To provide legal support and advice to the City Commission, City Manager, Department Directors and advisory boards on all legal issues affecting the City. The City obtains services on a contractual basis. 1997/98 1_ 1999100 1999/00 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER COIlE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 195,270 238,014 178,000 67,469 178,000 4000/4999 Other Charges & Services 5000/5399 Commodities 5400/5499 Othe~.gp~r~n~~.~~~~nses 14 27,000 27,000 . $. . ~~Ii.~ll . .t",*,9~i"ll.I;;~p""""",'. $ 19!i,~r~ $ :!Os;1l$O F >t;1';,'Illll .$ 20$.000 Proposed Budget 2000/01 Page 30 CITY OF AVENTURA CITY ATTORNEY 2000/01 .. O~E~W~ 1. Ensure that the various rules, laws and requirements of state, local and federal governments are understood and followed by the City. 2. Review and preparation of contracts, ordinances and resolutions. 3. Represent the City in litigation matters. 4. Provide legal support services to the City Commission, staff and City Boards. 5. Assist the City Manager with the various government startup requirements. INDICATORS 1. Positive compliance with all rules and regulations. 2. Number of documents prepared. 3. Litigation is avoided or concluded to the City's satisfaction. 4. Number of meetings attended. 5. Quarterly reports. Proposed Budget 2000101 Page 31 oe.JECT CODE NO. CITY OF AVENTURA LEGAL 2000/01 BUDGETARY ACCOUNT SUMMARY 001-0601-514 1917/98 ACTUAL 1_ ACTUAL 19911/OO APPROVED BUDGET 19911/OO HALF YEAR ACTUAL 2000lO1 CITY MANAGER PROPOSAL CATEGORY RECAP Contractual Services 3120 Prof. Services - Legal 3301 Court Costs & Fees ~~+'1'~~1 $ 194,802 $ 237,428 $ 175,000 $ 67,334 $ 175,000 468 586 3,000 135 3,000 . 1~,~!9 .~:llAAW$ . $ s. 1'l'M@ $ $1;~:' $ F8.llQO 5901 OTHER OPERATING EXPENSES Contingency SUb-Tolal 14 $ 27,000 . 14 $. 27,000 :::~' . 27,000 27.000 Proposed Budget 2000/01 Page 32 LEGAL BUDGET JUSTIFICATIONS 3120 Professional Services Leaal - Represents the estimated cost of maintaining the contracted City Attorney arrangement with the firm of Weiss Serota Helfman Pastoriza & Guedes to perform legal services required by the City Commission and City Manager. Proposed Budget 2000/01 Page 33 CITY CLERK'S OFFICE CITY OF AVENTURA CITY CLERK'S OFFICE 2000/01 DEPARTMENT DESCRIPTION To record and maintain an accurate record of the official actions of the City Commission and Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required meetings, effect legal advertising, and respond to public records requests. Implement and maintain records management program. Administer publication and supplement of City Code Book. Maintain custody of City Seal and all City records. Schedule Code enforcement Hearings and provide administrative support to Special Master. Provide clerical support to the City Commission. Assist City Manager's Office with special proiects. 1997198 1_ 1999/00 1999/00 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ 93,725 $ 110,094 $ 106,442 $ 52,063 $ 112,645 3000/3999 Contractual Services 4000/4999 Other Charges & Services 99,023 61,792 76,500 16,544 77,500 5000/5399 Commodities 4,927 3,329 4,000 2,601 4,400 5400/5499 Other Operating Expenses 2,140 3,482 2,350 1,125 2,520 r"i;ll()"","'irllll;l~"",~.... $ '9M~~ $ ....17llit;$"l $ 1ll$,2~ It . ..,-. v. 191,0$1; ..rti3gg Pos. No. 0501 3101 Position Title City Clerk Clerk Typist/Imaging Technician PERSONNEL ALLOCATION SUMMARY 1997/98 1998/99 1999/00 2000/01 1 1 Total 2 2 2 2 Proposed Budget 2000101 Pago 34 City Clerk's Office Organization Chart City Clerk Clerk Typist/Imaging Technician Proposed Budget 2000101 Page 35 CITY OF AVENTURA CITY CLERK'S OFFICE 2000/01 OBJECTIVES 1. To process within 72 hours and maintain accurate minutes of the proceedings of the City Commission and Advisory Boards. 2. To publish and post public notices as required by law. 3. To maintain custody of City records and promulgate procedures for the orderly management, maintenance, retention, imaging and destruction of said records. 4. To provide clerical support to the City Commissioners, including preparation of proclamations, certificates and welcome letters to new residents. 5. To administer the publication, maintenance and distribution of the Code Book, supplements and indexing of minutes. 6. Conduct municipal elections in accordance with city, county and state laws. 7. To establish and coordinate the City's records management program in compliance with state laws. 8. To effect legal advertising to fulfill statutory requirements of state law and City Code. 9. To assist in the preparation and distribution of agenda packages. 10. To schedule Code Enforcement Hearings and provide administrative support to Special Master. 11. To fulfill information and public records requests within 72 hours. PERFORMANCE WORKLOAD INDICATORS ACTUAL ESTIMATE PROJECTED 1998/99 1999/00 2000/01 No. of Sets of Minutes Prepared 60 55 55 No. of Public Notices Prepared 50 55 55 No. of Legal Advertisements Published 50 50 50 No. of Ordinances Drafted 8 6 6 No. of Resolutions Drafted 25 25 25 No. of Lien Requests Responded To 350 400 400 No. of Welcome Letters Prepared 350 300 350 No. of Agenda Packages Prepared/Distributed 35 30 30 No. of Code Enforcement Hearings Scheduled 6 30 25 Proposed Budget 2000101 Page 36 OBJECT COIlE NO. CATEGORY RECAP CITY OF AVENTURA CITY CLERK'S OFFICE 2000/01 BUDGETARY ACCOUNT SUMMARY 001-0601-519 1197198 ACTUAL 1998/99 1999100 1999100 ACTUAL APPROVED HALF YEAR BUDGET ACTUAL 2000lO1 CITY MANAGER PROPOSAL 1201 2101 2201 2301 2401 4001 4041 4701 4730 4740 47SO 4915 4911 5101 5120 5290 5410 5420 5450 5901 PERSONAL SERVICES Employee Salaries FICA Pension Health, Life & Disability Worker's Compensation .........,-........ ,-,-.-.-,-,-.',-,-,'.-,-.'.-,-,',-,-,-. $<!~-'f~!> . ...."..". OTHER CHARGES & SERVICES Travel & Per Diem Car Allowance Printing & Binding Records Retention Ordinance Codification Indexing Minutes Election Expenses Legal Advertising .. .. .",........",.... .-"-"..",,,.. $<!IFt~i . COMMODITIES OffIce Supplies Computer Operating Supplies Other Operating Supplies ..."...........".. .... ....".".,,-., ... . .. . ... $<!b-Tbiill.> .. ............ OTHER OPERATING EXPENSES Subscl1ptlons & Memberships Conferences & Seminars Training Contingency ,',-,-.-,--."-"-"" . $<!~it~l) . . ......",... .....-._-. ..--_., ... ... .. ."",."..,."..".. '1'~~qWql~ioi<H> . Proposed Budget 2000/01 73,597 $ 88,187 $ 84,652 $ 41,193 $ 5,829 6,915 6,476 3,243 8,628 9,582 9,871 4,863 5,202 4,985 4,850 2,527 470 425 593 237 $ 90,103 6,893 10,192 5,178 279 ...,..,.". '--,-',-"-,-'-" ','_'_'.'.:-:.'"-:-:.-.,-;.",,, 9:r;1~~>>11Jl;~>1~,+#)~toil~>. .../m;~ $ 1,901 $ 2,957 $ 2,500 $ 2,400 2,400 2,400 259 894 1,000 0 2,400 11,407 1,121 3,000 1,731 2,406 1,200 23,740 1,344 24,000 57,584 SO,670 40,000 '.',,'..,..',','.',',..','.'-:-'.'-:-:-'.:-:,'.:-:-. ',',---,"-" .,,-.-.,. . .>$>~~~~~$>.9~$/~,m$ $ 4,013 $ 518 395 900 600 800 2,429 2,500 $ SOD 1,000 1,481 $ 1,200 30 o o o o 13,833 ..:-:-_.:-:....-:-.... )~j;# 2,028 540 33 2,500 2,400 1,000 2,400 3,000 1,200 25,000 40,000 .',-.'.-,-,-.',-,','.' .,'-:-".'-:-.-.:. :~V>. :::mi~. 3,000 ....-,-.'..,-....,-.... .,.....,. '."':':'.",;".,:,::.;,-:":,,::-:,,:,:,,,'-'.,-,.'-'-'-: . . .:$i4;~~n.>~;~~$> >.;@J~Q\~> >:;i,i@ $ 876 $ 1,231 o 33 39 ...>$ ..:i;Mi<~,~i /i~lli!H J H)1,1~~$>>i,~ 310 $ 990 2SO $ 1,500 SOD 100 2,143 410 $ 715 o o 420 1 ,SOD 500 100 ..,..,.,.,. .-.-"--'-"-' ..,"'-".-,-'-.', "..'"..,.,,'.. ...."..,.."...,. $/19~1I1~/~Htil,@f j"';~9~ F .!~Wf>1Ji~,~ Page 37 CITY CLERK BUDGET JUSTIFICATIONS 4001 Travel ~ Per Diem - Provides for attendance at the International Institute of Municipal Clerks Conference and the Florida Association of City Clerks Conference and Training Institute. 4730 Records Retention - Costs associated with line item are for the preparation of records for microfilming, image retention to establish records management program. 4740 Ordinance Codification - Costs associated with the official codification of City Ordinances. 4750 Indexina Minutes - Costs associated with this line item provide for indexing of the minutes of the City Commission Meetings. 4911 Leaal Advertisina - Costs incurred to satisfy legal requirements of State Statutes and City Code. 5410 Subscription & Memberships - This line item is used to fund memberships with professional organizations and subscriptions. Florida Association of City Clerks International Institute of Municipal Clerks Miami-Dade County Municipal Clerks Association Proposed Budget 2000101 Page 38 ~~ ...... / ~q, G?p rJf E':Ce~ PUBLIC SAFETY CITY OF AVENTURA PUBLIC SAFETY 2000/01 DEPARTMENT DESCRIPTION To provide a professional, full service, community oriented Police Department. Respond to all calls for service in a timely and professional manner. Ensure that all crimes are thoroughly investigated and those who are arrested are successfully prosecuted. Interact with the community and create partnerships that enhance law enforcement, crime prevention and quality of life issues. 1997/98 1998/99 1999100 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ 3,590,864 $ 4,131,436 $ 4,975,242 $ 2,465,665 $ 5,263,807 3000/3999 Contractual Services 10,613 12,529 7,500 1,787 36,500 4000/4999 Other Charges & Services 361,605 480,601 523,000 283,215 422,100 5000/5399 Commodities 148,762 185,138 186,765 110,584 201,500 5400/5499 Other Operating Expenses 29,379 33,012 41,000 17,573 41,000 ... "" ., ,. ...",,,. ."-",,,. . Ti>!"i~~~~i;#"""~l>$ $ ~;~~1;ll23 . $ ~'~2,11Jl F '5i733)SG7 ..~ .:M'IMW 4: ~;964;907 PERSONNEL ALLOCATION SUMMARY Pos. No. Position Title 1997/98 1998/99 1999/00 2000/01 0901 Police Chief 3002 Executive Assistant 2501 Deputy Chief of Police 1 2201-2203 Lieutenants 2 3 3 3 2601 Commander 1 2301-2306 Sergeant 5 5 6 6 2001-2048 Police Officers 37 44 48 48 2901-2902 Crime Scene Tech 2 2 2 2 2801-2807 Police Service Aides 5 7 7 7 2101-2104 Detectives 5 5 4 4 6201 Crime Prev Specialist 0 0 3301 Com Pol/Crime Prev Off 1 0 0 6301 Records Supervisor 0 0 1 6901 Records Clerk 1 1 1 6501 Clerk/Data Entry 1 1 3701 Crime Analyst 0 0 Proposed Budget 2000/01 Page 39 3501 Dispatch Supervisor 1 2701-2708 Dispatcher 6 7 8 8 3401-3403 Administrative Asst. 2 2 3 3 6401 Victim Advocate 0 0 7001 Fleet Manager/Quartermaster 0 0 0 2709-2710 Dispatcher (1 Oct, 1 Apr) 0 0 0 2 Total 72 83 92 95 Proposed Budget 2000/01 Page 40 Admin. Services 1 Commander 1 Dispatch Sup. '2 Dispatcher 8 Dispatchers 1 Records CIer'K 1 Data Entry C~rk 1 Records Supv 1 Crime Ana~sist '1 Fleet Mgr/QM ~--- Proposed Budget 2000101 Aventura Police Department Organ~ational Chart 2000101 Fiscal Vear Unifonn Services 1 Lieutenant 4 Sgts. 34 Officers 1 SCU Corporal 3 SCU officers 7 PSA's Police Chief Executive Asst T Deputy Chief -- Special Services 1 Lieutenant 1 Sg!. i 4 Motor Officers 1 Corporal - 3 Comm PoL Officers 1 Crime Pre. Spec. 1 Admin. Ass!. 1 Marine Patrol Page 41 Investigative Services 1 Lieutenant 1 Sg!. 1 CpL 4 Detectives 2 Crime Scene Tech. 1 VOCA 1 Admin. Ass!. 1 Admin. Ass!. CITY OF AVENTURA PUBLIC SAFETY DEPARTMENT 2000101 OBJECTIVES 1. Assist FOOT and Miami-Dade Signs and Signals with the final stages of construction of the Biscayne Blvd grade separation project (Biscayne VII). 2. Work on maintaining National Accreditation and begin preparations for reaccreditation in 2003. 3. Implement new radio dispatch system independent from Miami-Dade Communications system. 4. Explore combining law enforcement functions like radio communications and prisoner transport with neighboring jurisdictions. 5. Expand Emergency Management involvement by creating CERT teams, provide Haz-Mat training and develop a response plan for high rise fires and evacuation. 6. Conduct customer service surveys of residents, businesses and victims of crimes. 7. Relocate police operations into the new police building. 8. Hire necessary personnel and staff all positions to maintain service levels and provide greater visibility. 9. Maintain an ongoing partnership with the community by working with residents, businesses, organizations and associations to solve problems. 10. Participate in community programs and community involvement activities. Conduct community presentations with an emphasis on crime prevention and safety for senior citizens and children. PERFORMANCE WORKLOAD INDICATORS Man-hours Assigned to traffic flow Problems Progress Toward National Accreditation Progress Toward National Reaccreditation Personnel Hired Progress Toward Swat Team and multi-jurisdiction projects Progress Toward Implementation of Community Policing Manhours Assigned to Community Policing Progress Toward Emergency Management Programs Community Programs Community Presentations Man-hours Assigned to Marine Patrol and Canine Unit Proposed Budget 2000/01 Page 42 ACTUAL ESTIMATE PROJECTED 1998/99 1999/00 2000101 8320 10400 1040 50% 100% 0% N/A N/A 35% 13 10 10 75% 100% 75% 75% 100% 0 1040 80% 100% 100% 10 10 10 50 50 50 4500 8320 8320 Community Involvement Activities 24 24 24 Calls for Service 13000 15000 18000 Arrests 1200 1500 1800 Accidents 2200 1700 1800 Traffic Citations 6000 5000 6000 Parking Citations Issued 2000 1500 1080 Part 1 Crimes Reported 3200 3600 3500 Customer Service Surveys N/A N/A 600 Proposed Budget 2000101 Page 43 OBJECT CODE NO. CITY OF AVENTURA PUBLIC SAFETY 2000/01 BUDGETARY ACCOUNT SUMMARY 001-2001-521 CATEGORY RECAP 1997/98 ACTUAL 1998/99 ACTUAL 11l9l11OO APPROVED BUDGET 11l9l11OO HALF YEAR ACTUAL 2000lO1 CITY MANAGER PROPOSAL 1201 1390 1401 1410 1501 2101 2201 2301 2401 3180 3192 PERSONAL SERVICES Employee Salaries Court Time Overtime Holiday Pay Police Incentive Pay FICA Pension Health, Life & Disability Worker's Compensation ...., . ........"..". $""';ri!~/ .. Contractual Services Medical Exams Prof. Services $ 2,405,587 $ 28,259 145,350 59,623 41,132 203,693 289,085 237,736 2,761,501 $ 3,435,449 $ 18,355 35,000 1,662,047 $ 17,154 3,707,109 38,000 224,275 175,000 107,272 175,000 60,834 75,000 50,302 75,000 37,348 44,000 22,603 44,000 221,258 274,606 137,387 283,594 324,333 374,092 193,718 424,920 264,713 310,287 148,886 373,912 180,400 218,819 251,808 126,296 142,272 $ .M~,il!ll\ $":1~':~$ /"i~7~.~<l2$;~~~~i /~;~~,@f $ 1,100 $ 2,500 $ 1,607 $ 2,500 9,513 12,529 5,000 180 34,000 : :-:::,'-:::-:;<,," .<$ /j~~1~.<)~.$l$/i,r.~ $< .1i7lW $".~,~ 4201 Postage 4301 utilities ,;,:,;",:".;,:,;-;-;-,.c-:.:.:,', Soil>'T~ OTHER CHARGES & SERVICES 4001 Travel & Per Diem 4040 Administrative Expenses 4042 Recruiting & Hiring Expense 4043 CALEA Accreditation 4050 Investigative Expense 4101 Communication Services 4401 Office Space Lease 4420 Leased Equipment 4440 Copy Machine Costs 4610 R&M- Vehicles 4620 R&M-Building 4645 R&M. Equipment Proposed Budget 2000/01 $ 16,726 $ 24,143 $ 20,000 $ 21,082 $ 20,000 10,756 5,960 5,000 3,054 5,000 8,073 15,258 7,500 2,685 7,500 7,834 18,141 20,000 24,328 10,000 7,496 20,048 10,000 1,307 10,000 41,414 85,779 86,000 30,410 80,000 3,424 4,126 5,000 2,626 5,000 11,447 8,635 15,000 7,831 3,600 109,845 108,123 110,000 60,992 0 38,970 60,010 70,000 33,581 77,000 8,671 6,700 6,500 2,220 8,500 49,373 58,744 60,000 43,913 80,000 15,714 9,&04 16,000 3,410 5,000 3,062 9,760 32,500 6,580 47,000 Page 44 4650 R&M- Office Equipment 15,950 40,904 52,000 35,244 56,000 4701 Printing & Binding 12,848 4,066 7,500 3,952 7,500 SUb. Total $ 3S1.605 $ .Ql0;601 $ 523,000 $ 28U15 $ 422,100 COMMODITIES 5101 Office Supplies $ 13,151 $ 13,157 $ 15,000 $ 5,559 $ 15,000 5115 Byrne Grant Match 0 0 2,465 1,421 0 5120 Computer Operating Supplies 6,303 3,988 7,500 2,542 10,000 5220 Gas & Oil 43,101 64,767 60,000 25,488 60,000 5240 Uniforms 17,185 40,532 30,000 25,905 40,000 5245 Uniform Allowance 24,232 19,325 22,800 22,875 24,000 5266 Photography 3,753 5,406 5,000 4,430 7,500 5270 Ammunition 5,406 8,537 8,000 4,488 9,000 5290 Operating Supplies 35,630 29,426 36,000 17,876 36,000 Su:b;;.;Tobtl $ 148.782 $ 185,138 $ 186,1fl5 $ 110,584 $ 201,500 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships $ 4,374 $ 2,550 $ 3,500 $ 3,157 $ 3,500 5420 Conferences & Seminars 3,280 8,276 10,500 4,913 10,500 5450 Training 21,725 21,786 25,000 9,430 25,000 5901 Contingency 0 400 2,000 73 2,000 sub. Total $ 29.319 $ 33,012 $ 41,000 $ n,s13 $ 41,000 Total Public 5afety $ 4,141.223 $ 4;8f.2,711j.'..$i 5,133,507 $ 2.878,824 $ 5,964.907 Proposed Budget 2000/01 Page 45 PUBLIC SAFETY BUDGET JUSTIFICATIONS 1390 Court Time - This line item is used to fund overtime and standby court time. 1401 Overtime - This request reflects anticipated expenditures based on activity and manpower requirements over and above normal hours in a work week. The expenditures from this account fund anticipated and unanticipated events such as major criminal investigations, natural and manmade disasters, holiday details and various dignitary details 1410 Holiday Pay - This request reflects estimated costs with funding holiday pay for shift employees. 1501 Police Incentive Pay - This is mandated by the State for rewarding sworn personnel who have obtained additional education. 3180 Medical Exams - All police officers are required to have a physical exam prior to employment. 3192 Professional Services - Costs associated with obtaining professional police consulting services and outsourcing the administration of off duty details for the department. 4043 CALEA Accreditation - Costs associated with the Department becoming nationally accredited with the Commission I~,ccreditation of Law Enforcement Agencies. 4042 Recruitinq & Hirinq Expenses - Funds have been allocated to assist the Department with recruitment of personnel and pay for psychological screening. 4050 Investiqative Expenses - Costs associated with the Detective Bureau to complete complex criminal investigations. 4101 Communication Services - Costs for pagers, mobile phones, cellular lines for data transmission, automated vehicle locator, computer system communications and other communication devices. 4420 Leased Eauipment - Covers costs for leased equipment, vehicles and motorcycles. Proposed Budget 2000101 Page 46 4610 R&M Vehicles - Covers costs associated with the repair and maintenance of department vehicles. Costs include preventative maintenance, damage repair and replacement of worn and/or broken parts not covered under warranty. 4645 R&M Eauioment - Funds allocated to this account will be used for repair and maintenance of Police Department radios, Reverse R911 system, computers, DDSI, dictaphone and other equipment. 4650 R&M Office Eauipment - This account covers the cost of the HTE/SCA software maintenance and upgrades. It also covers the maintenance on the IBM printer. 4701 Printina - This account covers the cost of printing of materials for the police department used in official police or city business. Items in this account include business cards, domestic violence pamphlets and letterhead. 5245 Uniforms - This account is used for the initial issuance of all uniforms and accessories worn by both police and civilian personnel of the Police Department. 5245 Uniform Allowance - Each employee required to wear a uniform receives $300.00 for uniform maintenance and cleaning. This account is paid out 50% in October and 50% in April each fiscal year. 5266 Photoaraphv - Funds from this account are used to purchase film or related supplies and film developing for crime scene or other department related photos. 5270 Ammunition - Funds from this account pay for duty and training ammo for police officer use. 5290 Ooeratina Supplies - Funds from this account are used for the purchase of supplies and items needed for the daily operation of the police department. 5410 Subscriptions & Memberships - Costs associated with this line item are subscriptions to professional journals, training materials used to update employees on changing laws and procedures within their activity, and membership in professional and regional law enforcement organizations. International Association of Chiefs Dade Chiefs of Police Association Florida Police Chiefs Association FBI National Academy Associates Proposed Budget 2000101 Page 47 5420 Conferences ~ Seminars - Funding for this purpose is essential to keep informed of changing laws and updates in the field of law enforcement. 5450 Trainina - Costs associated with this account are related to maintain state standards and having a highly trained, professional police force. Proposed Budget 2000101 Page 48 ~ "q, ~ <t"~ G~ ofEXCe\V' COMMUNITY DEVELOPMENT CITY OF AVENTURA COMMUNITY DEVELOPMENT 2000/01 DEPARTMENT DESCRIPTION This Department is responsible for the City's planning, development review, zoning, building permitting and inspections, code and ordinance enforcement, economic development functions and the issuance of occupational licenses. The Department strives to provide efficient and professional "one stop" customer service at a centralized location. 1997/98 1998199 1999100 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ 484,889 $ 491,961 $ 521,053 $ 259,976 $ 558,440 3000/3999 Contractual Services 1,476,028 939.468 670,000 301.786 615.000 4000/4999 Other Charges & Services 30.513 27.569 86,300 12,683 85,500 5000/5399 Commodities 16,580 12.022 23,500 5,202 20,500 5400/5499 Other Operating Expenses 8,160 8.112 10,500 7,321 12,000 t@\lP<!~l!\1gl;!~p.,~,,~., $ 2,018,169 $ 1,~1M82 . $ 1~11.~3 . $ '~~,~6li $ 1~9U<lO PERSONNEL ALLOCATION SUMMARY Pos. No. Position Title 1997/98 1998/99 1999/00 2000101 4001 Director of Community Development 4101-4102 Code Compliance Officer 2 2 2 2 4301 Senior Planner 4302 Assistant Planner 1 3003 Executive Assistant 4201 Building Official 3202-3205 Customer Service Rep I 3 3 3 4 3601 Customer Service Rep II Total 11 11 11 12 Proposed Budget 2000101 Page 49 Planning I Senior Planner Assist. Planner Proposed Budget 2000101 Community Development Department Organization Chart Director of Community Executive Assistant Development nal Buildin Inspection Code E Chief Building Officia I Contractual Building Inspection Services Occupatio Licenses nforcement (2) Code Compliance Officers Customer Service Rep I Customer Service Repll (3) Customer Service Reps I Page 50 CITY OF AVENTURA COMMUNITY DEVELOPMENT 2000/01 OBJECTIVES 1. Provide customer focus technical assistance to the community. 2. Maintain a privatized Building Division. 3. Explore the feasibility of incorporating citizen involvement into Code Compliance. 4. Provide efficient issuance and maximize collection of Occupational Licenses. 5. Provide an up-to-date listing of existing businesses in the City. 6. Provide staff support for land development and variance applications and requests. 7. Provide technical procedure manuals for all divisions of the department. PERFORMANCE WORKLOAD INDICATORS ACTUAL PROJECTED No. of Occupational Licenses Issued No. of Code Notice of Violations Issued No. of Special Master Hearings No. of Building Permits Issued No. of Building Inspections Performed No. of Land Development Petitions Processed No. of Variance Requests Processed No. of Site Plans Reviewed % of Inspections Performed 24 hours of Request % of all Plan Review Conducted Within 10 Days 1998199 1949 150 28 2457 6743 20 11 4 98 94 Proposed Budget 2000101 Page 51 1999/00 1900 300 36 3500 7500 30 40 6 98 94 ESTIMATE 2000/01 1950 300 48 3000 7000 20 40 6 98 92 OBJECT CODE NO. CATEGORY RECAP COMMUNITY DEVELOPMENT 2000/01 BUDGETARY ACCOUNT SUMMARY 001-4001-524 1997198 ACTUAL 1998199 ACTUAL 2000101 CITY MANAGER PROPOSAL 1999/00 APPROVED BUDGET 1999/00 HALF YEAR ACTUAL PERSONAL SERVICES 1201 Employee Salaries 1401 Overtime 2101 FICA 2201 Pension 2301 Health, Life & Disability 2401 Worker's Compensation 3101 3190 3401 ....., .. ."..",... ~iit>;r~'. Contractual Services Building Inspections Services Prof. Services Mapping Services ..... ,. . ,-,,,..,,.,,. ....,.....". ~iit>YJ:~1 OTHER CHARGES & SERVICES 4001 Travel & Per Diem 4041 Car Allowance 4101 Communication Services 4420 Lease Equipment 4610 R&M- Vehicles 4645 R&M- Equipment 4701 Printing 4730 Records Retention 5101 5120 5220 5240 5290 ..-"."....._--- . ',-,--,-,-'-","-'-',"-" $~;tc1\.Ol ."....".. $ 346,704 $ 358,567 $ 381,180 $ 189,430 $ 411,275 15,937 8,942 7,SOO 3,888 1,000 27,215 27,867 29,160 14,620 31,463 40,249 42,504 45,742 22,120 49,353 41,895 40,385 42,727 22,575 55,621 12,889 13,696 14,744 7,343 9,728 , , 4ll'1,~~1 .."."..... ",--",-"-,- >$' ot1l4,~9 $\ '$ \~M$~ \$. \~~,~* .\ $~iI,4p $ 1,268,468 $ 205,091 2,469 836,292 $ 103,176 o 650,000 $ 20,000 o 287,348 $ 14,438 590,000 25,000 o o ., .".. . , .."..... ......... .. >$ M7~;~ $\~~~~#$ j\JrP,~P$\Wi1W $>\~~~,#p $ 3,174 $ 1,835 $ 7,000 $ 1,859 $ 7,000 1,508 3,000 3,000 1,500 3,000 2,727 3,410 3,300 2,711 4,500 4,884 2,044 1,000 1,358 1,500 1,012 589 5,000 520 2,500 90 0 2,000 0 2,000 17,117 16,691 15,000 4,735 15,000 0 0 50,000 0 50,000 . , , ."....... ',',',---"'" ',"',',"',"" .'",.'.-,.'.... .''''\$ 9Mt~ $ /#,.##~ ,$\ .~;~(l $ #,llW t\ \~~,~q .. ... .. COMMODITIES Office Supplies $ 8,999 $ 6,781 $ 9,000 $ 2,808 $ 6,500 Computer Operating Supplies 834 0 5,500 33 5,500 Gas & 011 1,725 1,420 2,500 554 2,000 Uniforms 1,616 1,212 1,500 724 1,500 Other Operating Supplies .........".".... . , . -.- , - - - , - . , . . , , . - ,"-' ..... ....--....--... .. .-.......".". "... $....!'l'iill!I\..... ....... ........ ... . . ......, ... ...,-"....... ..">'$' Proposed Budget 2000101 3,406 ........ .... \~9;~ 2,609 .-....".. Hi~,~~~ 5,000 .,.:.:-;.:-:-:-:.,.,.:., $\~~,~(l 1,083 ',-",','--" )M(l~$> 5,000 )2q;~i! $'\' $:" Page 52 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships $ 2,390 $ 2,669 $ 3,000 $ 2,804 $ 3,000 5420 Conferences & Seminars 3,713 2,257 2,500 1,723 3,000 5450 Training 1,489 3,162 3,000 2,794 4,000 5901 Contingency 568 24 2,000 0 2,000 Sub-Total $ 8,1$0 $ 8;11~ $ 10;50(1 $ 7~321 $ f2;000 Total.COnI...unlty Devel"".......t $ 2,016,159 $ 1A'i9:i13Z,:...$ l,3",3S3 $ 586,988 S 1,2'91;440 Proposed Budget 2000/01 Page 53 COMMUNITY DEVELOPMENT BUDGET JUSTIFICATIONS 3101 Buildina Inspection Services - Estimated costs associated with private firm to perform building inspection services. 3190 Professional Services - Costs associated with obtaining professional planning consulting services for special projects. 4730 Records Retention - Estimated costs for imaging building permit records. 5240 Uniforms - This includes uniform rental and work shoes for the Chief Building Official and Code Compliance Officers. 5410 Subscriptions ~ Memberships - This line item is used to fund memberships with professional organizations and subscriptions. American Planning Association Florida Planning Association Florida Association of Code Enforcement Building Officials Association Miscellaneous subscriptions 5420 Conferences ~ Seminars - Funding for this purpose is essential in order to keep informed of changing and new developments in the field of planning, economic development and code enforcement. Proposed Budget 2000101 Page 54 COMMUNITY SERVICES CITY OF A VENTURA COMMUNITY SERVICES 2000/01 DEPARTMENT DESCRIPTION This department is responsible for the maintenance of roads, public areas and facilities, beautification projects, recreation and community cultural activities, special events programming, implementation of mass transit programs and park development. The department is organized to provide public works maintenance, transportation and recreation services on a quality basis. 1997/98 1998/99 1999/00 1999/00 2000lO1 OBJECT ACTUAL ACTUAL APPROVEO HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ 321,725 $ 404,286 $ 476,471 $ 228,518 $ 529,041 3000/3999 Contractual Services 760,380 1,435,343 1,415,000 680,380 1,824,000 4000/4999 Other Charges & Services 368,570 554,914 339,280 335,022 383,530 5000/5399 Commodities 15,620 16,812 13,750 4,890 15,250 5400/5499 Other Operating Expenses 5,258 7,808 6,250 2,531 6,750 i'<#I~"~~~Il,* S .1'471,~3 $ ~j41~i1.3 $ 2,25M51 S 1,251,~1. $ 2,7~,571 PERSONNEL ALLOCATION SUMMARY Pos, No. Position Title 1997/98 1998/99 1999/00 2000/01 5001 Director of Community Services . 1 3004 Executive Assistant 1 1 5101 Public Works Superintendent 0 0 0 5101 Public Works Operations Manager 0 1 1 5201 Cultural/Recreation Services Supt. 1 0 0 5201 Parks and Recreation Services Supt. 0 0 5401 Maintenance Worker 1 5402 Maintenance Technician 0 0 5403 Maintenance Worker PIT 0 0 5301 Engineer Tech/CAD Operator 1 1 5601 Park Supervisor 0 0 5601 Tennis Pro/Park Supervisor 0 0 0 5701-5706 Park Attendant (PIT) 0 6 6 6 5801 Park Attendant (FIT) 0 0 6101 Security Guardllnfo Officer 0 0 Total 6 13 17 17 Proposed Budget 2000/01 Page 55 Community Services Department Organization Chart Director of Community Executive Serv ice s Assistant Parks/Recreation Public Works Beautification Cultural & Transportation Serv ices I I I Public Works Contractual Parks & Recreation Contractual Operations City Engineer Landscap e Serv ice 5 Manager Arch itect Superintendent I I I I Contractual Engineer Contractual Part< Landscapel Technicianl Public Supervisor ROW IParks CADD Trans portation Maintenance Operator I I I Contractual Maintenance Contractual Part< S treat/Drainage Maintenance Technician Special Attendant ------ Events Maintenance I Worker I Contractual ------ Building Maintenance Contractual Part< Maintenance Worker PiT) Athletics Attendant PIT (6) I I '-- Contractual SecLrity Fleet Information Maintenance Officer Total: 10 Full-tim e Employees 7 Part-time Em p loyees Proposed Budget 2000101 Page 56 CITY OF AVENTURA COMMUNITY SERVICES 2000/01 OBJECTIVES 1. Provide accurate and quick responses to resident requests and concerns. 2. Assist in opening, operating and maintain new Government Center. 3. Work with Cultural Recreation and Arts Advisory Board to provide quality programs and services to the residents. 4. Implement approved operating and CIP budget. 5. Continue Tree City USA status. 6. Continue Stormwater Drainage Projects. 7. Continue to improve ridership on City-wide shuttle bus service. 8. Upgrade, implement and operate GIS system. 9. Continue to improve traffic signage, striping and signalization. 10. Implement City-wide beautification program. 11. Manage contractual maintenance services and programs. 12. Expand recreation and cultural programming for residents. 13. Plan and implement cultural and special events. 14. Continue recreation/athletic programming at Aventura Founders Park. 15. Implementing programming for gazebo at Founders Park PERFORMANCE WORKLOAD INDICATORS ACTUAL PROJECTED Resident complaints & concerns cleared. Work Orders received and cleared Advisory Board meetings attended. Drainage projects completed. Beautification projects completed. Passenger miles traveled on shuttle bus. Number of GIS maps online,available for use Potholes repaired. Curb miles of streets swept. Linear feet of pavement repair/markings. Engineering p:ans reviewed. Catch basins cleaned. Miles of medians maintained. 1998199 75 30 20 6 8 35,883 N/A 125 150 6,500 40 125 6 Proposed Budget 2000/01 Page 57 1999/00 90 35 12 1 5 55,000 N/A 100 336 2,500 45 150 10 ESTIMATE 2000/01 80 40 12 1 3 60,000 20 75 330 2,000 60 150 10 Linear feet of curb and sidewalk repaired. Acres of swales and right of way maintained. Special Events held. Cultural and recreation programs held. Participants registered for programs. Number of concerts and events at Gazebo 6,000 55 8 30 4,500 N/A Proposed Budget 2000/01 Page 58 2,500 65 12 40 6,000 N/A 2,500 65 14 40 8,000 6 CITY OF A VENTURA COMMUNITY SERVICES 2000/01 BUDGETARY ACCOUNT SUMMARy 001-5001-539 1997/98 1 !I98Ill9 1 !19!1100 1 !19!1100 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORy RECAP BUDGET ACTUAL PROPOSAL PERSONAL SERVICES 1201 Employee Salaries $ 240,858 $ 309.882 $ 353,474 $ 174,303 $ 400,127 1401 Overtime 49 3,004 750 2,177 2,000 2101 FICA 18,265 23,508 27,041 12,867 30,610 2201 Pension 28,109 30,956 37,221 17,402 41,922 2301 Health, Life & Disability 18,214 19,347 34,182 12,046 40,145 2401 Worker's Compensation 16,231 17,589 23,803 9,723 14,237 . ,.", ". ."" .". Siibh'<l1iaJ $ :;21.tiS $ 404,~8~ $ 47Ml1 f' ~8,$1~ $ s29,041 Contractual Services 3110 Prof. Services - Engineering $ 190,261 $ 309,710 $ 125,000 $ 49,278 $ 100,000 3111 WASA Billing 500 19,704 40,000 0 40,000 3112 Stonnwater Data Management 32,207 0 0 0 0 3150 Prof. Services -Landscape Arch. 47,616 46,122 25,000 13,486 25,000 3190 Other Professional Services 49,561 0 0 0 0 3450 Lands/Tree Malnt. Svcs-Streets 320,125 680,647 750,000 339,354 1,130,000 3451 Beautification/Signaga 25,350 6,435 20,000 15,674 22,000 3452 LandscfTree Maint svsc-Parks 0 121,410 130,000 44,174 130,000 3455 Transportation Services 0 170,267 225,000 104,164 277,000 3460 Street Maintenance/Drainage 94,760 81,048 100,000 114,250 100,000 !>~b't~ $ ?ll9,i3~o $' : :1;4:5$;* $ 1;41i;,l!oll S .~Ci;3!io $ "~~jOOO OTHER CHARGES & SERVICES 4001 Travel & Per Diem $ 1,960 $ 3,891 $ 1,500 $ 604 $ 1,500 4101 Communication Services 1,621 7,319 10,000 2,308 5,000 4301 Utilities-Electric 2,809 33,033 8,500 870 1,750 4311 Utilities-Street lighting 60,267 33,881 60,000 37,640 70,000 4320 Utilities-Water 59,783 133,881 100,000 86,233 130,000 4420 Lease 4,640 4,_ 5,280 2,472 5,280 4610 R&M- Vehicles 2,057 2,454 2,000 1,697 2,000 4620 R&M- Buildings 4,770 9,178 5,000 2,702 5,000 Proposed Budget 2000/01 Page 59 4645 R&M- Equipment 0 0 1,000 22 500 4672 R&M.Parks 0 42,634 25,000 24,422 27,500 4691 R&M. Streets 60,972 71,438 30,000 29,583 30,000 4701 Printing & Binding 3,268 8,112 6,000 9,952 10,000 4850 Special Events 74,547 159,202 55,000 92,272 60,000 4851 Cultural/Recreation Programs 72,676 44,947 30,000 44,245 35,000 4920 Permitting Fees 19,200 0 0 0 0 ~"b,'fOtill $ 3lill.$l'Cl $ .!l$4.i914 $ 331l,)!SO $ 335;1l22 $ 383,~ COMMODITIES 5101 Office Supplies $ 6,366 $ 6,342 $ 3,500 $ 1,912 $ 3,500 5120 Computer Operating Supplies 3,956 445 1,000 0 1,000 5220 Gas & 011 281 2,701 3,000 1,145 3,000 5240 Uniforms 0 3,711 3,000 296 4,500 5290 Other Operating Supplies 5,017 3,613 3,250 1,537 3,250 S"b,Total $ ..,r;;/W$ 1M12 '$ 1~,rW. $ .4,8$Q$. 18,250 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships $ 1,464 $ 1,761 $ 1,250 $ 739 $ 1,250 5420 Conferences & Seminars 476 1,301 2,000 672 2,000 5450 Training 1,157 4,612 1,500 1,120 2,000 5901 Contingency 2,161 134 1,500 0 1,500 $~~'T"~ $ 5,~S $ r.a()~. $ 6,250 $. . .2;531 $ ~l;75O TI>tltICQ"""l!~llY$,,,,,j,* $ 1ii411i~,:::$: 2,419,U:V$ 2.2~rW$ 1.~M4L$ ~;t~,5t-t Proposed Budget 2000/01 Page 60 COMMUNITY SERVICES BUDGET JUSTIFICATIONS 3110 Professional Services Enqineerinq - Provides funding for professional engineering consulting services to assist the Department in the areas of road maintenance and design, traffic assessment, roadway acceptance, drainage, utilities, public works permits, development review requirements, and other special projects. 3111 WASA Billinq - Costs associated with contracting with the County to collect stormwater utility fees. 3112 Data Manaqement - Costs associated with administering the stormwater utility program. 3150 Professional Services Landscape Architect - Provides funding for professional landscape architect consulting services to assist the Department with developing maintenance specifications, developing landscape plans, as well as designing specific medians, irrigation systems, and City entranceways. 3450 Landscape Services - Provides for costs associated with contracting tree, landscape, irrigation and flower maintenance services for all public right-of-ways, and medians. Figure includes twelve month maintenance costs for projects completed this year not previously included in budget. Basic RO.W. Maintenance: $ 807,000 Lot Clearing and Dumpster fees 25,000 Irrigation and Swales 40,000 Flowers 173,000 Palm Treatments 17,500 Unanticipated Costs 17,500 3451 Beautification/Siqnaqe - Establishes funding for signage and beautification projects to enhance the aesthetics of the City and foster community pride. Banner Changeouts: 16,000 Holiday Decorations installation and re;11oval: 4,000 New signage as required: 2,000 3452 Landscape/Tree Maintenance Services - Parks - Provides funding for contracting maintenance services for Aventura Founders Park. Services include: grounds maintenance; tree maintenance; athletic field maintenance. 3455 Transportation Services - Funding level includes providing three mini-bus public transit routes on a six day operating schedule from 8:45 AM to 5:30 PM on a contractual basis with the private sector. Transit system links the residential areas to community, retail and medical establishments, as well as linking to Miami-Dade Transit routes. Proposed Budget 2000101 Page 61 4320 Street MaintenancelDrainaQe - Provides for estimated costs associated with contracting street, sidewalk, and drainage maintenance services. 4311 Utilities Street LiQhtinQ - Provides funding for services associated with street lighting in various areas of the City. 4320 Utilities Water - Provides funding for services associated with watering medians in various areas of the City. 4672 R&M Parks - Provides funding for repair and maintenance of park amenities and equipment, as well as contractual janitorial services for restrooms and office. 4691 R ~ M Streets- Provides funding for services utilized in the maintenance of streets, sidewalks and drainage. 4850 Special Events - This figure represents funding for events related to community wide, annual events to enhance civic pride and improve the quality of life for the residents: Founders Day, July 4th, Veterans Day, Arbor Day, Winter Blizzard Bash, Summer Special Events, Spring and other major special events. 4851 Cultural & Recreation ProQrams - Provide for costs associated with establishing a wide varity of cultural and recreation programming such as trips and tours to local venues, recreation programs, after school activities, performing arts and cultural programming. 4920 PermittinQ Fees - Costs associated with obtaining the required permits for the stormwater drainage program. 5410 Subscriptions ~ Memberships - Provides for funding memberships in the American Public Works Association and the Florida and National Recreation and Parks Association. 5420 Conferences ~ Seminars - Provides for funding for attending the following conferences: American Public Works Association, Florida Recreation and Parks Association, National Recreation and Parks Association, and local training seminars. Proposed Budget 2000101 Page 62 NON DEPARTMENTAL CITY OF AVENTURA NON-DEPARTMENTAL-TRANSFERS 2000101 BUDGETARY ACCOUNT SUMMARY 001-9001-581 OBJECT CODE NO. CATEGORY RECAP 1997/98 ACTUAL 1998/99 ACTUAL 1 !I99tOO APPROVED BUDGET 1999100 2000101 HALF YEAR CITY MANAGER ACTUAL PROPOSAL TRANSFERS 9117 Transfer to Park Development Fund $ 356,000 $ $ $ $ 9123 Transfer to Debt Service Fund 430,000 1,358,445 852,907 1,361,695 9141 Transfers to Stann Water Fund ,035,704 203,595 S"Ij.-T<>llo1 $ .~1;7S4 $ 6~9$ $ M$!l,44$ $ $~,llO1 $ 1;j$1:;~$$ .", '" .. ,. . .-,--,,,..,,,,-,,-,,. Totoll N"".O"part....ntal-T......fer$. $ 1,391,704 $ 633.595 $ 1 ,358,445 $ 862,907 $ 1i3.1.6~ NON DEPARTMENTAL BUDGET JUSTIFICATIONS 9123 Transfers to Debt Service Fund - Represents debt service amounts required to fund the Florida League of Cities Council Loan for the Government Center. Proposed 2000101 Budget Page 63 OBJECT CODE NO. CATEGORY RECAP CITY OF AVENTURA NON-DEPARTMENT AL 2000101 BUDGETARY ACCOUNT SUMMARY 001-9001-590 1997/98 ACTUAL 11198199 1999/00 1999/00 ACTUAL APPROVED HALF YEAR BUDGET ACTUAL 2000lO1 CITY MANAGER PROPOSAL 4101 4201 4301 4401 4420 4440 4501 4620 4650 5290 5901 Contractual Services Prof. Services - Janitorial Library Lease Books Program .",-".. .,'".""-" .- ll~lj+r~lliI\> . OTHER CHARGES & SERVICES Communication Services Postage Utilities Office Space Lease Leased Equipment Copy Machine Costs Insurance R&M- Government Center R&M- Office Equipment .. ......... .......... .." ....--. --","-" ......... .... .. -- ~@ft~#iC . COMMODITIES Other Operating Supplies . ..., .". ."".".".." $\ijj';'(,,~ OTHER OPERATING EXPENSES Contingency . .',','.'.","'.'.".'.'.'.-.'.'." . ". ,. $~~f"(:oliili> . $ .... $ $ 57.624 $ 19,465 11,192 216,271 225 12,776 142,612 o 1,830 $ $ $ 45,000 45,000 \:~iOPO .' -, - - -. . . .. . - - - - . , . . , . ..".,..... ,'.-,-.'..,.:. .....F~~M~f$ $ .'-'--,-:->>:' .$ . ....".... $. $ . $. .. 47,030 $ 80,000 $ 29,190 $ 80,000 19,058 18,000 12,081 18,000 15,476 25,000 7,951 115,000 222,666 167,000 130,932 37,415 386 2,000 78 2,000 13,857 20,000 6,240 20,000 175,150 240,000 129,633 251,000 0 0 0 48,000 6,100 5,000 989 5,_ -,"',"',"" .",',-.',','.-.-,', '",.:-,-,.'.. ~,rn $. ~~~;~(l $>: )1!'i~~ k> \@'@ 15,000 $ $ . .................. ','--,'-'--" "::;:::::::1~i()~f $ $ 8,576 $ 1 0,453 $ Il,1it~H$> .. 1jl;i!#$> .,-...... ~~Q $ . $ 16,112 .-....... ~MW 4,938 $ iV> 15,000 Proposed 2000101 Budget Page 64 .,.-...".... ....,.-'-..--.-',.. >\~;~~~(: $ 'V $ 30,000 .$~1>,1lll9': 50,000 . -,-".,.,-.,,-,-,:.',,'. .. .. ----.. . . .....)~;~~~ . $ .$.. . 56 $ )5'$ .'$ 33,489 .'~i~ ...."...,.,...-.,.,.-...,.......-.-.,..-.-..-...-.. . ." ,. ",.-,:.:.:.:.>>,.:-:-:.:.;-:",,>',-,-.-",",'-'-",'-'--' .".:::::,.,::::.,:,,:;::: TolilINo"~"",~.."'~ .$ 486.684 $. ~.ll8iS$ .692~0$...' $22,!l'- $ . ., . . 1:t!,416 NON DEPARTMENTAL BUDGET JUSTIFICATIONS Janitorial Services - Estimated costs for Government Center. 4101 Communication Services - Estimated costs associated with telephone service, internet access, web pages, and other communication type services for Government Center and Police Department. Includes only half of regular phone bill for 466- 8900. The balance is charged to the Police Department. 4301 Utilities- Estimated costs associated with electricity, water, sewer and refuse service for the new Government Center. 4401 Office Lease - Costs associated with leasing office space for Government Center for 2 month period. 4501 Insurance - Liability and property insurance coverage for all City owned or leased facilities and equipment and all employees and officers. 4620 R ~ M Government Center - Costs of maintaining service contracts for mechanical systems within the Government Center. 4650 R & M Office Eauipment - Costs of maintaining service contracts on all office equipment located at the Government Center. Librarv Lease Books ProQram - Provides funds to c,ddress improvements to the book collection and business oriented materials at the Miami-Dade Northeast Library branch. this will be accomplished via an Interloacl agreement with the County which will be for the exclusive use of patrons at the Northeast branch. Proposed 2000101 Budget Page 65 ~ // ~q, ~ Qr.Y~fE;';~e~ CAPITAL OUTLAY CITY OF AVENTURA CAPITAL BUDGET 2000/01 PROJECT APPROPRIATION 001-80XX OBJECT CODE NO. 1997/98 ACTUAL 19118199 ACTUAL 1999100 APPROVED BUDGET 1999/00 2000101 HALF YEAR CITY MANAGER ACTUAL PROPOSAL CATEGORY RECAP City Commission - 01-511 6410 City Manaaer's Office -05- 512 6401 Computer Equipment $ 4,870 $ 3,553 $ 4,000 $ 3,790 6410 Equipment 2,747 au....T"tal $ 1;~T $ 3,5~ $ 4;000 $ 3,790 $ Finance Support Servo -10.-513 6401 Computer Equipment $ 138,740 $ 58,540 $ SO,526 $ 27,568 $ 24,700 6410 Equipment 3,100 1,704 5,000 5,000 Sub-T"l;Il $ 141,$40 $ :.i2# $ $M26 $ 27,$8 $ ~9,700 City Clerk ~ 08~519 6401 Computer Equipment $ $ 3,799 $ 4,000 $ 3,790 $ au.... T"tal $ $ 3,799 $ ::4;~:: $ ~790 $ Public Safety -20- 521 6401 Computer Equipment $ 125,942 $ 64,153 $ 201,416 $ 69,525 $ 108,000 6407 Radio Purchase & Replace. 43,994 13,284 61,000 64SO Vehicles 257,113 116,699 105,607 227,5SO au....T"l;Il $ 427,049 $ 64,153 S 331,399 $ 175,132 $ 396,550 Community Development - 40-524 6401 Computer Equipment $ 3,964 $ 917 $ 6,000 $ 1,302 $ 16,600 6410 Equipment 2,396 64SO Vehicles 24,000 22,795 18,000 Sub-rol;ll.. . $ 6,399 S 917. S .30,000 S 24;097 S 34,6lJ(l Community Services. 50.539/541/572 Prop<JS8d Budget 2000101 Page 66 6401 Computer Equipment $ 5,522 $ 546 $ 2,500 $ 2,462 $ 70,150 6410 Equipment 3,704 6,727 6450 Vehicles 22,342 16,000 6301 Beautification Projects 1,508,741 1,102,340 1,587,886 340,382 1,150,000 6302 Walkways/Sidewalks 45,170 30,000 20,000 8303 Safety Improvements 196,794- 143,422 600,000 160,511 65,000 6304 Bus Shelters/Benches 152,514 54,055 191,276 122,029 175,000 6305 Road Resurfacing 7,775 420 35,000 6309 NE 183rd Street 544,945 856,318 6313 NE 185th Street & NE 28th Ave. 160,642 1,011,430 144,223 6314 NE 190th Street 555,211 354,418 147,642 6315 NE 207th Street 1,103,249 6102 Park Property Purchase 1,364,391 1,000,000 1,000,000 6322 Waterways Park Improvements 170,000 7,348 6310 Aventura Founders Park 914,101 114,885 231,000 28,236 6307 lighting Improvements 300,000 32,7n 400,000 silb'Tollill $ ~.~;l4;l19r $. ll,6~,7111 :$ '~;4t8;~19" $ ..~~ll',~1~. $ ~~31;1~ Non.Oeoartmental .90- 590 6201 Government Center $ 397,354 $ 980,000 $ 500,000 6208 Bulldlng\Equipment 3,515 6999 Capital Reserve 4,596,708 6,422,482 &lb'T<lllIl $ ~O,"B $. $ Si$7MOB $ ':''; $ 6~~.~~ r.."" $ ~,31U~L$> ~,~~~i*..J.'1:~~;14a....$.. Q2Ms7$ >1~,~lMB2 Proposed Budget 2000101 Page 67 CAPITAL PROJECT DESCRIPTION FINANCE SUPPORT SERVICES 6401 Computer EQuipment - This project consists of expanding the City's general computer system, which is used by all City Departments. This project also consists of upgrading computer equipment in the Finance Support Services Department in the amount of $3,700. 6410 EQuipment - This project consists of purchasing office furniture for additions to existing furniture and equipment in the Finance Support Services Department. PUBLIC SAFETY 6401 Computer EQuipment - This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. The primary system consisting of CAD dispatch, records management and mobile laptop computer capabilities was acquired in the 1996/97 fiscal year but will require expansion during the year plan to accommodate growth and required upgrades. 10 Desktop Computers $ 25,000 5 Mobile Laptops 55,000 Emergency Management Software 3,000 Upgrades 25,000 6407 Radio EQuipment - This project consists of purchasing 10 handheld radios, 5 mobile radios, 10 900 Mhz radios and a satellite emergency management phone to accommodate the communication needs of the Police Departmei t. 6450 Vehicles - This project consists of purchasing police vehicles to accommodate the vehicle replacement program in the Police Department. Replace 10 Patrol Vehicles and 1 Motorized Carts COMMUWTYDEVELOPMENT 6401 Computer EQuipment - This project consists of upgrading, replacing computer equipment and the implementation of field computers for code compliance and building inspections 6450 EQuipment - This project consists of replacing one pickup truck. Proposed Budget 2000/01 Page 68 COMMUNITY SERVICES 6401 Computer Eauipment - This project consists of upgrading and replacing computer. equipment as follows: Plotter $7,000 Digital Camera 650 GIS Software 60,000 Computer 2,500 6450 Eauipment - This project consists of replacing one pickup truck.. 6301 Beautification Proiects - This program consists of funding projects included in the Citywide Beautification/Landscape Master Plan as follows: NE 213th Street $900,000 Aventura Boulevard North Entrance Feature 250,000 6302 Walkwavs & Sidewalks - This program consists of repairing sidewalks along Country Club Drive. 6304 Bus Shelter/Benches - This project provides for the systematic replacement of bus benches, shelters, and trash receptacles within the City. Replace 4 shelters $175,000 6102 Purchase Park Property - This project consists of assisting in the funding of purchasing additional park land and as a supplement to the proposed bond issue to provide for The future Waterways Park and Community Center Park site. 6307 Liahtina Improvements - This project consists of installing decorative street lighting on NE 213th Street. 6303 Pedestrian Safety Improvements - This project consists of improving signage and installing pedestrian push button crossings for the intersection approach and walkway crossings at North country Club Drive and NE 34th Avenue. 6305 Road ResurfacinQ Proaram - This project consists of resurfacing NE 34th avenue. 6201 Government Center Eauipment - This project consists of purchasing items to equip the new Government Center building. Proposed Budget 2000/01 Page 69 POLICE EDUCATION FUND CITY OF AVENTURA POLICE EDUCATION FUND 110 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used to further the education of the City's Police Officers. REVENUE PROJECTIONS 1997/98 1998/99 1999100 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 310000I319999 Locally Levied Taxes 0 0 0 0 0 320000I329999 Licenses & Permits 0 0 0 0 0 330000/339999 Intergovernmental Rev. 0 0 0 0 0 340000I349999 Charges for SelVices 0 0 0 0 0 3500001359999 Fines & Forfeitures 1,000 5,259 2,600 2,998 5,000 3600001369999 Misc. Revenues 0 301 50 181 150 380000/389999 Transfer from Funds 0 0 0 0 0 3999001399999 Fund Balance 0 4,199 1,496 9,760 10,000 t<:lf~~l!~I~~i$> $ 1,W() Ai ;::;$;"~ $ ..;j,1~$ ..1~\iW $ 1!f,1s0 EXPENDITURES 1997/98 1998/99 1999/00 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services 0 0 0 0 0 300013999 Contractual Services 0 0 0 0 0 400014999 Other ChargeslSvcs 0 0 0 0 0 500015399 Commodities 0 0 0 0 0 540015999 Other Operating Expenses 0 0 4,146 0 15,150 600016999 Capital Outlay o o o o .-".".., ,. :l'q'J'M-~lli""~i:i"r~~ $ 10 $ 4.146 10 . $ 1!f,15O Proposed Bud9et 2000/01 Page 70 CITY OF AVENTURA POLICE EDUCATION FUND 110 2000/01 REVENUE PROJECTIONS 1997/98 1_ i_ i_ 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 3511000 Fines $ 1,000 $ 5,259 $ 2,600 $ 2,998 $ 5,000 3611000 Interest Earnings 301 50 181 150 3999000 Carryover 0 4,199 1,496 9,760 10,000 .---,-.-...-.-_._-.._..-,'_..._'_....'-'_.. .-....,-....,-.'-'... ,.".. .."........ ,:-,:;,-,"',>>> t~f~@~v~$>>. ... >$>MMAAd~$>#;~~f1~l!~.$>>lM~ EXPENDITURES 2001 OBJECT CODENa. CATEGORY RECAP 1997/98 ACTUAL 1998/99 1999/00 1_ 2000101 ACTUAL APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 5450 Public Safety - 521 Training $ $ $ 4,146 $ $ 15,150 TOTAL EXPENDITURES :$'.,>$' ...",.". .. .>$>4,14~.$> :.;"::-:,,,::,-,.,,:,:,.,. >l..'M~ REVENUE PROJECTION RATIONALE 351395 Fine Assessed for Local Police Education - Two dollars ($2.00) is received from each paid traffic citation issued within the corporate limits of the City, which, by law, must be used to further the education of the City's Police Officers. Proposed Budget 2000/01 Page 71 STREET MAINTENANCE FUND CITY OF AVENTURA STREET MAINTENANCE FUND 120 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This fund was established to account for restricted revenues and expenditures which by State Statute are designated for street maintenance and construction costs. All expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department and the Capital Improvement Program. OBJECT CODE CATEGORY REVENUE PROJECTIONS 1997/98 1998/99 1999/00 1999/00 2000lO1 ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER REVENUE REVENUE BUDGET ACTUAL PROPOSAL 0 0 0 0 0 0 0 0 0 0 338,000 434,241 359,500 242,649 397,000 0 0 0 0 0 0 0 0 0 0 3,000 6,648 3,000 4,347 6,000 0 0 0 0 0 0 64,425 40,000 133,314 150,000 $. ..~1MIl k ~iSJ'", '$' 4!l~$O(f$ ~;$1l!i. ~~,1lO9 EXPENDITURES 3100001319999 locally levied Taxes 3200001329999 Licenses & Permits 3300001339999 Intergovernmental Rev. 3400001349999 Charges for Services 3500001359999 Fines & Forfeitures 3600001369999 Misc. Revenues 3800001389999 Transfer from Funds 3999001399999 Fund Balance TOT~ AVAIt.AlIU! OBJECT CODE NO. CATEGORY RECAP 100012999 Personal Services 300013999 Contractual Services 400014999 Other Charges/Svcs 500015399 Commodities 540015999 Other Operating Exp. .".".". tp,..4O#EAA"IJilG~P~Si;:s . 1997/98 1998/99 ACTUAL ACTUAL 0 0 0 0 0 0 0 0 0 0 $ $ $ 0 0 1999/00 1999/00 2000lO1 APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ $ 600016999 Capital Outlay 900019999 Transfers o o o 553,000 $53,000 . ".,. . . .-,...,--,........". TCit#~~~pi~$ . 341,000 372,000 402,500 201,250 $ .~,lIClQ $ >~t;ciQll. .492.501}. $m;~$lJ$ Proposed Budget 2000101 Page 72 OBJECT CODE CITY OF AVENTURA STREET MAINTENANCE FUND - 120 2000/01 CATEGORY REVENUE PROJECTIONS 1997/98 ACTUAL REVENUE 1_ 1999100 1999100 HALF YEAR ACTUAL 2000101 CITY MANAGER PROPOSAL ACTUAL . APPROVED REVENUE BUDGET 3351200 3353001 3353010 3354910 3611000 3999000 5819101 Interaovernmental Revenues State Revenue Sharing $ Local Option Cap. Impr. Gas Tax Local Option Gas Tax Gasoline Settlement 78,000 $ 119,793 $ 84,000 $ 46,542 $ 95,000 80,000 92,929 84,500 58,804 98,000 180,000 210,768 191,000 137,303 204,000 10,751 . . ..".... .....".".. T"i<llV . ...",..".". ...",..." .".. , . ')F)~#,~AA$ >~t!it;#V$>~~~,~~$~;~ $>:Jili,,*, Misc. Revenues Interest Earnings ril""I' $ $ Non-Revenue Carryover $ 'i$>' ....".".. N""V "::;'"",,-,,":;':"::'c,;':::;::::';':::':';:-' tQ:r'i\(i>.vJi\Ql!;l~ii . 3,000 $ 6,648 $ 3,000 .",,, ". ....",,,. .....~;q~p >~~~$>;i',m $ 64,425 $ ., $,'~~~ ..$> 40,000 $ ....<Iii~..$ $ 4,347 $ $> )~;#t$> 6,000 ..c....."..:...:.., ........:-:-...-:-.. :::'::~::::~:6.;~:: 133,314 '-'-",':,.".'-:.;.' >1~,~1" $ $ ".",",-"-,-,"-' . "':":";'":'::-" 1~~;1lqiI 150,000 '-"',"-' ..,-,'.-".. ';'.-;-;-;';-;-;'." ...._,-.'.',-,.'.,-,.'. ..".".. ..,..,..".. .,..".". '.'-',','-:-'_','-:-"'.:->' . '<$\~1,liAA$<f;()l>.3~#'F~~~~ $H@;~l~$<~,~ -;.,--:--,--:-;---:-..-,-.....-,-. .,..,..,... ."..,..". .'.-'.'-.-.'.-.',.., r~~fflfq,9l;#~~W$~1;Q~$~t:t~Q~$ ..'!l()~$Wi~~$)\~i@ll Proposed Budget 2000101 Page 73 REVENUE PROJECTION RATIONALE 3351200 State Revenue Proceeds - Revenue received in this category represents a portion of the total State Revenue Sharing Funds. Their source is the motor fuel tax and is restricted to road construction and maintenance. Based on information from the State, it is anticipated that $95,000 will be received in the upcoming fiscal year. 3353001/ Local Option Gas Tax - The County has adopted two phases of the local option 010 gas tax. The first phase is six cents per gallon on fuel and is collected by the State's Department of Revenue and remitted monthly based on a formula which provides a weight of 75% to population and 25% to center line mileage in each city. These funds must be used for transportation related expenditures. The second phase must be used for transportation expenditures needed to meet the requirements of the capital improvements elements of an adopted comprehensive plan. EXPENDITURE 9101 Transfer To General Fund - After the budget is reviewed, specific expenditure accounts in the Community Services Department and the Capital Improvement Program will be designated as funded from this fund. Although we will account for these expenditures within the General Fund, transfers will be made once per month from the street construction and maintenance fund to the general fund to reimburse the general fund for actual expenditures m3de from these designated expenditure accounts. Proposed Budget 2000101 Page 74 ~// "q, ~ G?y of i~ce~ POLICE CAPITAL OUTLAY IMPACT FEE FUND CITY OF AVENTURA POLICE CAPITAL OUTLAY IMPACT FEE FUND 140 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This fund was created to account for impact fees derived from new developments and restricted by Ordinance for Police capital improvements. This fund provides a funding source to assist the City in providing police services required by the growth in the City. REVENUE PROJECTIONS 1997198 1!111811l9 1999/00 1999/00 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 310000/319999 Locally Levied Taxes $ $ $ $ $ 320000/329999 Licenses & Permits 0 0 0 0 0 330000/339999 Intergovernmental Rev. 0 0 0 0 0 340000/349999 Charges for Services 0 0 0 0 0 350000/359999 Fines & Forfeitures 0 0 0 0 0 360000I369999 Misc. Revenues 58,000 58,206 60,000 28,909 65,000 380000/389999 Transfer from Funds 0 0 0 0 0 3999001399999 Fund Balance 107,375 275,351 126,574 182,755 87,240 TQ'TAA~Vjl,'I;AI!iLE . $ ..1li5,;J1F$ W~~t $> 1~~,$1'''$ .2H,~ $ )~~M9 EXPENDITURES 1997198 1!111811l9 1999/00 1999/00 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Exp. 0 0 0 0 0 TQTAAQf'EAAr!~,"l;X"~l;~ $ $ $ $ $ 6000/6999 Capital Outlay $ 135,111 $ 162,634 $ 186,574 $ 14,440 $ 152,240 9000/9999 Transfers 0 0 0 0 0 .-,,-,.-,,--,....... TQrAi,~x~NPrr~$ .$ ........1~$;1H....$. !1I~il~ $ . .1$.$1'<1 $. 1~ $> 15~,wJ Proposed 2000J01 Budget Page 75 CITY OF AVENTURA POLICE CAPITAL OUTLAY IMPACT FEE FUND 140 2000/01 REVENUE PROJECTIONS OBJECT CODE CATEGORY 1997118 ACTUAL REVENUE 1_ ACTUAL REVENUE 1_ APPROVED BUDGET 1_ 2000101 HALF YEAR CITY MANAGER ACTUAL PROPOSAL 361100 3632200 Misc. Revenues Interest Earnings Police Impact Fees $ $ 10,567 $ 47,639 $ 2,982 $ 25,927 65,000 ....., ... .T<;,tJ;I" $~#,~H $>~~I!~ i$> ..~I!.AA<!.$> ....~~I!~.$>~!i;@!l 58,000 60,000 3999000 Non -Revenue Carryover jilill!. $ 107,375 $ 275,351 $ 126,574 $ 182,755 $ 87,240 .".".". .----,,,. ."....... .."..... $ .>~m.~t~ $>>~i$.~~fS1~~,$7.\ $\~~;t~~$i>\M.~ ........"."....."....". ,---,------" ....". ".., . . tP'1')i.~AYAi~~~~ . .',-,'.--',", ."....."" '>$ '1.~,~~$>~~t $>1~~,~,.l>~jMillf $j~~,~o EXPENDITURES 2001 OBJECT CODE NO. CATEGORY RECAP 1997118 ACTUAL 1998/99 ACTUAL 1_ APPROVED BUDGET 1_ 2000101 HALF YEAR CITY MANAGER ACTUAL PROPOSAL Public Safety - 521 6407 Radio Purchase & Replace. 6450 Vehicles 6410 Equipment $ 100,000 30,000 $ 100,000 108,160 ...--,-,,-, ~I!'ii;ti;i. 135,111 $ 54,474 56,574 14,440 52,240 1~~,1H$ >16~~#$1~~,~"i~#~Jj#~!l Non-Deoartmental - 590 6999 Capital Reserve ..",,,.,,.. . ..".".... .....".."...........".". .....".". ##~W~~~I.I~~.." .'.'.',..H~,'.H... .'i~~:iii..iH.' ."'.~~~~....~.. '.'..'...i#,6,i;'l'.\..,~.. ........1~~.......... ...'....i~~~o Proposed 2000/01 Budget Page 76 REVENUE PROJECTION RATIONALE 3632000 Police Impact Fees - Represents fees collected from new development to pay for additional police costs and capital equipment caused by the impact of the development on services and the community. CAPITAL PROJECT DESCRIPTION PUBLIC SAFETY 6407 Radio EQuipment - This project involves implementing the new 800 Mhz frequency for the Police Department. 6401 EQuipment - This project consists of purchasing the following equipment for the Police Department: 10 Overhead light bars, Siren & Cages Digital Cameras 5 Tactical Rifles Proposed 2000101 Budget Page 77 PARK DEVELOPME~T FUND CITY OF AVENTURA PARK DEVELOPMENT FUND 170 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This fund is used to account for revenues and expenditures specifically earmarked for capital improvements to the City's park system. The fund will account for impact fees derived from new developments and restricted by Ordinance for Park capital improvement projects. REVENUE PROJECTIONS 1997/98 1998/99 1999/00 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 310000/319999 Locally levied Taxes $ $ $ $ $ 32??oo/329999 Licenses & Permits 0 0 0 0 0 33??oo/339999 Intergovernmental Rev. 0 0 1,000,000 0 SOO,OOO 340000/349999 Charges for Services 0 0 0 0 0 3S0000/359999 Fines & Forfeitures 0 0 0 0 0 360000I369999 Misc. Revenues 0 276,744 25,000 182,298 25,000 38??oo/389999 Transfer from Funds 0 0 0 0 0 399900/399999 Fund Balance 0 0 0 315,797 500,000 'i'i;i'i')U:jI(vAILA$Ut $ - $ 276,7+r.$ 1.02s.oo0 $ 498,095 $ 1,025,000 EXPENDITURES 1997/98 1998/99 1999100 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CrN MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 100012999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 sooo/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Exp. 0 0 0 0 0 'i'oT)U:Ql!l;!AATiNG EXfOEN$I;!S $ $ $ $ $ 600016999 Capital Outlay $ $ 1,624,365 $ 1,025,000 $ $ 1,025,000 9000/9999 Transfers 0 0 0 0 0 .,,,,,,,,,,,....,,. ...." . tc:>tAi.ex~~i:ii~s...... ..$... $ 1 ~,~ .$ j~~li~Q$ ., >, 1;Q~,ollO Proposed Budget 2000101 Page 78 OBJECT CODE CATEGORY CITY OF AVENTURA PARK DEVELOPMENT FUND 170 2000/01 REVENUE PROJECTIONS 1997/98 ACTUAL REVENUE 1ll981ll8 1999100 1_ ACTUAL APPROVED HALF YEAR REVENUE BUDGET ACTUAL 2000lO1 CITY MANAGER PROPOSAL 3377100 3611000 3632700 3999000 OBJECT CODE NO, Interaovernmental Revenues State Grant Safe Neighbor. Parks Grant ...."."..... f..ti.iHH. Misc. Revenues Interest Earnings Recreation Impact Fees ."..",..., . f'*'l> . Non -Revenue Carryover ."."..... "i'~I. .".".."".- <--,-,--.-....".,,'.'.','. TOTAL.AVAILASLE CATEGORY RECAP $ $ .'>$, $ 160,000 $ j~~~il~H$ 1,067,100 H:::1i~;1~:: $ $ 1,000,000 ."...... $~,l!W,~q 4,>' $ 500,000 "-"..,, ...."..". i/"i;i)\l,iJi)il 700,000 25,000 $ $ $ 6,634 $ 175,664 $>7illi,ilW "$~~,*",,$>~$;ilil(i$ H1~~,~ F/:i,!;,q~ $ .....".".. .$ . 317,000 ~1t,(i(i(i $ 276,744 25,000 $ '$> 500,000 .....-,-,'..,-.-.'.-,-'.. .~;Qilil $ lH $ $'. 510,438 $ 315,797 .:...'.,..'. $~~:OO ."........"..".".....,,,.'.'.-,.,'....,'..,-;..;.,,,:;.:'::;.;-'_"",-,,', .,:-,.,:..:.'....'..".,. .<:::::'::';';':';'.-:-,-.'. .$ 1;017,000.00 '$ 1,$4,232 '$1A26,OoO $ ., 498,099.. $ ... ~;02S;000 $ 684,554 $ ....".." :':::~~;~ EXPENDITURES 5001 2000101 CITY MANAGER PROPOSAL 6310 6102 6999 Community Services - 572 Aventura Founders Park Park Property Purchase ".".".., . .'.-,-,','","-"" ~1i''I:<l""i. Non.Departmental - 590 TOTAL EXPENDITURES Proposed Budget 2000101 1997/98 ACTUAL 1998/99 1999100 1_ ACTUAL APPROVED HALF YEAR BUDGET ACTUAL 574,365 $ $ 1,050,000 1,000,000 .<$<~i!'!-.l;l;<!-$~,~,~~ .~.~~,AAQ$ $ :<-c:,.,;' $ $ 25,000 $ $ .-.'....,......'""'-;,.;,;:-:-;.:-:-:-:.:-,.:;>:-::>:.;.;.;-;.:.:-:-:.,-:-;,,-:. ". .........~~~...$.. ..'i~,~...$.....',*~~~$."...... $ 1 ,025,000 ..-',..',,-.'. .. $. . . ~,o2li,il(io ".','.'.",-.'.-,-.',',-,-. >$<-i:il~,1!QQ . Page 79 REVENUE PROJECTION RATIONALE 3377100 This represents the amount anticipated from the State Grant Program to fund the purchase of the additional park land. CAPITAL PROJECT DESCRIPTION COMMUNITY SERVICES 6102 Purchase Park Property - This project consists of assisting in the funding of purchasing additional park land and as a supplement to the proposed bond issue. Proposed Budget 2000101 Page 80 DEBT SERVICE FUND CITY OF AVENTURA DEBT SERVICE FUND 230 CATEGORY SUMMARY 2000101 FUND DESCRIPTION This fund was established to account for debt service payment expenditures associated with the long term financing for the purchase of properties utilized for public parks, and the permanent Government Center and Police Station and the construction of the Cultural Center, Government Center and Police Station. REVENUE PROJECTIONS 1997/98 1_ 1999/00 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 3100001319999 Locally Levied Taxes $ 291,313 $ 403,000 $ $ $ 3200001329999 Licenses & Permits 0 0 0 0 0 3300001339999 Intergovernmental Rev. 0 0 0 0 0 340000/349999 Charges for Services 0 0 0 0 0 3500001359999 Fines & Forfeitures 0 0 0 0 0 360000/369999 Misc. Revenues 9,887 1,320 0 0 0 380000/389999 Transfer from Funds 0 7,330,000 1,358,445 852,907 1,361,695 399900/399999 Fund Balance 0 0 0 350,586 0 .., ,,,.,,.,,....-,, p:lf.~:zIId Tof.f.i.AIIAI!;Ai!lU;.... .. $. ~(~ .$. $ 1;3$1;~ $ 1;2~,"9~ $ 1,~~1,$5 EXPENDITURES 1997/98 1_ 1999/00 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services 0 0 0 0 0 3000/3999 Contractual Services 0 0 0 0 0 400014999 Other Charges/Svcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Expense! 0 0 0 0 0 Proposed Budget 2000101 Page 81 6000/6999 700017999 9000/9999 Capital Outlay Debt Service Transfers o 206,304 o '-'--""'--',--. TOTAL EXPENDITURES . . 7,591,607 o o 1,358,_ o o . $. . 2.06,304 . $ 7,n1,607 $ 1,3S8,445. $ o 852,907 o 852,907 $ o 1,361,695 o q~~,~5 Proposed Budget 2000/01 Page 82 CITY OF AVENTURA DEBT SERVICE FUND 230 2000/01 OBJECT CODE CATEGORY REVENUE PROJECTIONS 1997/98 1998/99 1999/00 ACTUAL ACTUAL APPROVED REVENUE REVENUE BUDGET 1999/00 HALF YEAR ACTUAL 2000101 CITY MANAGER PROPOSAL 3141000 Utility Tax- Electric $ 187,328 $ 403,000 $ $ $ 3142200 Utility Tax-Telecommunications 59,847 3143000 utility Tax-Water 37,293 3144000 Utility Tax-Gas 6,845 3611000 Interest Earnings 9,887 1,320 3811001 Transfer from General Fund 430,000 1,358,445 852,907 1,361,695 3842000 Bond Proceeds 6,900,000 3999000 Carryover 350,586 TGtilV $ ~~,ZW)$ '1','1'~,321IJ. f;~;~:: $ t2~,,.~3 $. 1;381.695 EXPENDITURES 9001 1997/98 1998/99 1999/00 1999/00 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO, CATEGORY RECAP BUDGET ACTUAL PROPOSAL Non-Departmental - 590 7130 Principal $ $ 6,900,000 $ 355,000 $ 355,000 $ 370,000 7230 Interest 206,304 682,182 982,410 494,045 970,235 7,330 Other Debt Service Costs 9,425 21,035 3,862 21,460 TOTAL EXPENDITURES $ 206,304 $ '7',5~1,1;Q'7' $ .~;~;~ $ 8~.907 $ 1,381,695 Proposed Budget 2000/01 Page 83 REVENUE PROJECTION RATIONALE 3811011 Transfer From General Fund - Amount transferred from the General fund to fund Debt Service costs. BUDGET JUSTIFICATIONS 7130 Principal - Principal payment due 4/1/2001 on the Florida Municipal League Council Loan which financed the construction of the Government Center, Police Station and Cultural Center as well as refund the line of credit which paid the costs of acquiring the Park site and Government Center site. 7230 Interest - Interest payments due on the loan which will be payable on 4/1/2001 and 10/1/2001. 7240 Other Debt Service Costs - Fees payable to the Florida League of Cities for acting as the paying agent and arbitrage calculation costs. Proposed Budget 2000101 Page B4 CAPITAL CONSTRUCTION FUND CITY OF AVENTURA CAPITAL CONSTRUCTION FUND 320 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This fund was established to account for bond proceeds and expenditures associated with the Revenue Bond Issue to construct the Government Center, Police Station and Cultural Center. REVENUE PROJECTIONS 1997198 1998199 1999fOO 1999fOO 2000lO1 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 3100001319999 locally levied Taxes $ $ $ $ $ 320000/329999 licenses & Permits 0 0 0 0 0 3300001339999 Intergovernmental Rev. 0 0 0 0 0 3400001349999 Charges for Services 0 0 0 0 0 3500001359999 Fines & Forfeitures 0 0 0 0 0 3600001369999 Misc. Revenues 17,630 175,934 150,000 167,379 30,000 3800001389999 Transfer/Debt Proceeds 3,200,000 15,000,000 0 0 0 3999001399999 Fund Balance 0 0 11,916.721 11,916,721 0 T!tfAl.AVAIi.AaUi Gi!il"'~L FI.J~P $ ~,21t;630 $ 1$,1J'~;~ $ hilll$,721 $ '1~8+,1!lQ/~ .~;ooo EXPENDITURES 1997/98 1998/99 1999fOO 1999/00 2000/01 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 1000/2999 Personal Services 0 0 0 0 0 3000/3999 Contractual Services 0 0 0 0 0 400014999 Other Charges/Svcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Expense 0 0 0 0 0 TOTAL OPISRATING EXPISNSISS $ $ $ $ $ 600016999 Capital Outlay 2,844,876 3,847,671 12,066,721 2,483,032 30,000 7000/7999 Debt Service 0 0 0 0 0 9000/9999 Transfers 0 0 0 0 0 . . , "..""".".. .""" ,. ~;~ tqt4~~~pl~$ . /$: 2;~;~~ :$ ..,,8+7;$71 $ 1~;og1'l1 . .~.. ZAMm$ Proposed Budget 2000/01 Page 85 OBJECT CODE CATEGORY CITY OF AVENTURA CAPITAL CONSTRUCTION FUND 320 2000/01 REVENUE PROJECTIONS 1997/98 1_ 189l11llO ACTUAL ACTUAL APPROVED REVENUE REVENUE BUDGET 189l11llO HALF YEAR ACTUAL 2000101 CITY MANAGER PROPOSAL 3611000 3999000 3842000 OBJECT CODE NO. Interest on Investments Carryover Bond Proceeds "t~I> CATEGORY RECAP $ 17,630 $ 175,934 $ 150,000 $ 167,379 $ 30,000 $ 63,458 11,916,721 11,916,721 3,200,000 15,000,000 '$. ~:i17~:lll $. )~m;all~ f j~,~~,7~r $ i~#,l~ .$> \~,~ -:'..,.:,:1.;_::-: EXPENDITURES 9001 1997/98 1_ ACTUAL ACTUAL 189l11llO APPROVED BUDGET 1999/00 HALF YEAR ACTUAL 2000101 CITY MANAGER PROPOSAL Non-Departmental - 590 6101 Land Acquisition 6201 Government Center 7390 Bond Issue Costs TOTAL EXPENDITURES Proposed Budget 2000101 $ 2.812,785 $ 928,445 $ $ $ 32,091 2,394,226 12,066,721 2,483,032 30,000 525,000 :lJi<lt,~f $ ."-",,,. W~,~:i $ ~,!l#,~t~ $.. jM~m $ $ :llli!l~ Page 86 REVENUE PROJECTION RATIONALE 3611000 Interest on Investments - Interest on balance held by Florida Municipal League Loan Council until paid to contractors. CAPITAL PROJECT DESCRIPTION NON DEPARTMENTAL 6201 Government Center - This project consists of completing the construction of the permanent Government Center building in the center portion of the City to consolidate and house all City offices, including the Police Department and provide for future growth. Proposed Budget 2000/01 Pago 87 STORMWATER UTILITY FUND CITY OF AVENTURA STORMWATER UTILITY FUND 410 CATEGORY SUMMARY 2000/01 FUND DESCRIPTION This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. REVENUE PROJECTIONS 1997198 1_ 1999100 1999/00 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE CATEGORY REVENUE REVENUE BUDGET ACTUAL PROPOSAL 31??oo/319999 Locally Levied Taxes $ $ $ $ $ 320000I329999 Licenses & Permits 0 0 0 0 0 330000/339999 Intergovernmental Rev. 0 0 0 0 0 3400001349999 Charges for Services 875,094 930,782 834,937 410,213 912,500 350000I359999 Fines & Forfeitures 0 0 0 0 0 360000/369999 Misc. Revenues 0 14,971 0 7,081 0 38??oo/389999 Transfer from Funds 1,035,704 203,595 0 0 0 399900/399999 Fund Balance 0 558,850 825,073 398,629 200,000 .. .""",,', :::;1~7~;1:98: "i'9:t#!'v...Mi!!i.E F. 1i~~O;1~ $. $: . ':~j~fjfJ];Q1Q:: $ ~~~,~3 $ 1;tt2if5OEJ EXPENDITURES 1997198 1_ 1999100 1999100 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL 100012999 Personal Services $ $ $ $ $ 3000/3999 Contractual Services 0 0 0 0 0 4000/4999 Other ChargeslSvcs 0 0 0 0 0 5000/5399 Commodities 0 0 0 0 0 5400/5999 Other Operating Exp. 0 0 0 0 0 .T()fJ!lOl"i;;AAl'illl!'.>~PI;\'l$li!$ $ $ $ $ $ 6000/6999 Capital Outlay $ 1 ,042,652 $ 1 ,042,387 $ 910,873 $ 321,311 $ 931,959 900019999 Transfers 240,500 $ 166,920 748,597 $ 359,299 180,541 . ., ".". ...." ". .-, " ,.. ",'-'-"-'-','-'-",-,'-','-'-','-'-",'-'-',--'-'-' .,-"-"",,. tt:ltAiii;;~P,;IilPi~$.:... .j;~IIM62 $. j~I*3P? $... >1;6$9,470 $. . ~~;~!l> n1.a,5O(l .",,,.... Proposed Budget 2000101 Page 88 OBJECT CODE CATEGORY CITY OF AVENTURA STORMWATER UTILITY FUND 410 2000/01 REVENUE PROJECTIONS 1997/98 ACTUAL REVENUE 1_ ACTUAL REVENUE HALF YEAR CITY MANAGER ACTUAL PROPOSAL 1_ APPROVED BUDGET 1_ 2000101 3439110 3611000 3811001 3999000 Charon for Services 4-1 Stonnwater Utility Fees ."."....... fllil;f)........ Misc. Revenues 6-9 Interest Earnings ..."....". t~I.. Non -Revenue 8-9 Transfer From Gen Fund Carryover ....".". t~l. <,>:-,.>:",-,-,:.;.:.;.:,-,>:,',,'.',,'. rOTALAv.o.lLABLE . Proposed Budget 2000/01 875.094 $ 930.782 $ . , . . , , . , , . . . . - ' - . , . . . . - . - . - . . , - : . . . , . . '"::<<:ijt$JQ$i4L ::$:: ::::::::$t);i~~::: $:::: 834.937 $ 410.213 $ 912.500 >~:i.j'~:l'1'H ... .~,p,~~$!I11~i~ $ ."."... .. .)$...;.. $ 14,971 $ """"',' l>)~#;@$) $ 7,081 $ . .$)i;IliI~F . . ".:.'.;.,', $ 1.035.704 $ o 203.595 $ $ $ 558.850 825,073 398.629 200.000 . ......... .......". ."..".... .".".... 'i'li~i~~$)~:l$,~m $>~~.~H $) )@,~ . .$ . .1,035.704$ . ,'.c-'-".:-:.",".:-"-' ...",.".... .$1.~1MIll!.$#1!~i~~H F t6illi.il1ill>*,~,~~ V)M1~;@ Page 89 CITY OF AVENTURA STORMWATER UTILITY FUND 410 2000/01 EXPENDITURES 5001 1997/98 1 !l98I99 1999/00 1119111lJO 2000101 OBJECT ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER CODE NO. CATEGORY RECAP BUDGET ACTUAL PROPOSAL Capital Outlay: Community Services - 538 6306 Drainage Improvements $ 6,948 $ 838,792 $ 683,000 $ 321,311 $ 710,000 6316 213 St. Stonnwater Collector 1,035,704 203,595 5<11>-1'0,,"' $ 1;042,852' $ 1~~2~~! $ 683,000 $ 321,311 $ 710,000 Non-Departmental - 590 6999 Capital Reserve $ $ $ 227,873 $ $ 221,959 &Jb-To,,"1 $ S $ 227,873 $ $ 221,959 Total Capital Outlay NON-DEPARTMENTAL - TRANSFERS 9001 OBJECT CODE NO. 1997/98 ACTUAL 1 !l98I99 ACTUAL 1999/00 APPROVED BUDGET 1119111lJO 2000101 HALF YEAR CITY MANAGER CATEGORY RECAP ACTUAL PROPOSAL Transfers - 581 9111 Repayment to General Fund $ 9101 Transfers to General Fund &JI> - 1'0181 $ $ $ 575,000 $ 272,500 $ 240,500.00 $ 166,920 $ 173,597 $ 86,799 $ ~AA,Wll $ . 166,~0 . $ 748,597 $ ~~,~~ $ 180,541 1110,541 ." ,. "" . ,. Tolld NoI!-ll<>p8!t1m1"tal -Tta $ 240,500 $ 166,920. $ .748,597 S. 369.299 $ 180,541 $ 1,283,162 $ 1,209.:101 $ 1,659,410 $ 680,610 $ 1, 112,500 TOTAL EXPENDITURES Proposed Budget 2000/01 Page 90 REVENUE PROJECTION RATIONALE 343311 Stormwater Utility Fees - It is proposed to maintain the Stormwater fee at $2.50 /ERU to fund the required drainage improvements. The following represents the computation of the revenues derived from Stormwater Utility Fees: Customer Data: Projected No. of Billable ERUs Monthly Rate Per ERU 30,750 $2.50 Revenues: Gross Stormwater Utility Billings $922,500 Less: Uncollectibles $ (10,000) Yields: Net Stormwater RevenuE $912,500 Proposed Budget 2000/01 Page 91 CAPITAL PROJECT DESCRIPTION COMMUNITY SERVICES 6306 Drainaae Improvements - Based on the Stormwater Master Plan prepared by the City's consulting engineers, the City has been divided into three major basins; (1) the area to the south of Lehman Causeway, (2) the area between Lehman Causeway and NE 207th Street and (3) the area north of NE 207th Street. The following three areas within the City have been identified as locations of primary concern: (Area 1) west of NE 30 Avenue and east of Biscayne Boulevard; (Area 2) in the southwest portion of the City bounded by NE 193 Street and to the south by NE 185 Street and; (Area 3) a triangular area located in the northwest corner of the City. The Master Plan provided for improving Stormwater drainage for all parts of the City via two Stormwater Collectors, one for NE 213 Street (North Aventura Stormwater Collector), and one proposed for NE 29 Ave. between 187 and 191 Street (South Aventura Stormwater Collector). Both collectors will have positive outfalls discharging the runoff into canals that connect to the Intracoastal Waterway. This will enable the effective dissemination of stormwater and resolve the street drainage problems that currently exist. The North Aventura Stormwater Collector which runs along NE 30th Avenue to NE 213th Street was completed in the 1998, two years ahead of schedule. This was accomplished be entering into a private-public partnership with the owners of Aventura Commons, Aventura Lakes and Gulfstream Racetrack and combining the drainage outfall for all entities. The South Aventura Stormwater Collector which runs along NE 29 Ave. between 187 and 191 Street was completed in the 1998/99 fiscal year. This was accomplished be entering into a private-public partnership with the owners of Champion Square Shopping Center. The following projects are scheduled for the 1999/00 fiscal year: NE 30th avenue (NE203rd Street and NE 207th Street) Minor Drainage Improvements $685,000 25,000 Proposed Budget 2000101 Page 92 POLICE OFFDUTY SERVICES FUND CITY OF AVENTURA POLICE OFFDUTY SERVICES FUND 620 CATEGORY SUMMARY 2000101 FUND DESCRIPTION This Fund was established to account for revenues and expenditures associated with services provided by off duty Police Officers in private customer details to the various businesses and condominium associations. OBJECT CODE REVENUE PROJECTIONS 1997/98 1998/99 1999/00 ACTUAL ACTUAL APPROVED REVENUE REVENUE BUDGET 1999/00 HALF YEAR ACTUAL CATEGORY 2000/01 CITY MANAGER PROPOSAL 310000/319999 Locally Levied Taxes 3200001329999 Licenses 8< Permits 330000/339999 Intergovernmental RE 340000/349999 Charges for Services 350000/359999 Fines 8< Forfeitures 360000/369999 Misc. Revenues 380000I389999 Transfer from Funds 399900/399999 Fund Balance 0 0 0 0 0 0 0 0 0 0 0 0 0 445,191 383,000 250,381 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .,-,-"--,.-"-"",..",,,,,._.,. tQtAi.Aii.ijW<\iill..li~"RAI.j;i.iNP/ . o o o 449,000 o o o o s . $ .. <14$,191$ .383,000 $. .2$0,381 $ . .\4$,000 EXPENDITURES OBJECT CODE NO. 1000/2999 300013999 400014999 500015399 5400/5999 CATEGORY RECAP Personal Services Contractual Services Other Charges/Svcs Commodities Other Operating Expen 1997198 1998/99 1999/00 1999/00 2000lO1 ACTUAL ACTUAL APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 378,529 463,916 383,000 263,540 449,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .tCl"l"Ai.Ql>I!iI~M'iNQi~i1(",~I!i~'. s 378,529 $. 4&3,916 $ 383,000 $ 263,540 $ ~oo 6000/6999 Capital Outlay o o o o 't"Q't"#~lr.~IiIi:lIt\J@1l . . $ 37l!,529 $ 463.1116 S. :lll3,OOO $ 263,540 $ 449.000 Proposed Budget 2000101 Page 93 o OBJECT CODE CITY OF AVENTURA POLICE OFFDUTY SERVICES FUND 620 2000/01 CATEGORY REVENUE PROJECTIONS 1997Jl18 1998/99 1!1991OO ACTUAL ACTUAL APPROVED REVENUE REVENUE BUDGET 1999/00 HALF YEAR ACTUAL 2OOCI/01 CITY MANAGER PROPOSAL 3421100 OBJECT CODE 110. Charaes For Services Police Detail Billing "\'Eiia!.<S< o 445,191 383,000 250,381 449,000 <V#M~t!i<:i.llM~$~i~1IF~@ TOTAL REVENUES $ $ .445;191. $ . 383.000 . $ 250,3itl. $. . .4.$,000 CITY OF AVENTURA POLICE OFFDUTY SERVICES FUND 620 2000/01 EXPENDITURES 5001 1997198 1998/99 ACTUAL ACTUAL 1 !199100 APPROVED BUDGET 1999/00 HALF YEAR ACTUAL 2000101 CITY MANAGER PROPOSAL CATEGORY RECAP 1420 2101 2401 3421100 Public Safety - 521 Extra Duty Detail FICA Worker's Compensation 328,619 25,140 24,770 402,430 30,037 31,449 .\Il:l,~~~S< 330,000 27,000 26,000 3li~;~1 .,-.,-_..-.. ....---_. . $~,t~i< . ..<$A?ll,~~$< 223,361 18,597 21,582 \~~.~$ 390,000 30,000 29,000 ',",' ,,"',"" <~.m TOTAL EXPENDITURES s\:trlli~s~.~i~'<<~,~.$<m;~s\~~()( REVENUE PROJECTION RATIONALE Police Detail Billina - Estimated amount of revenue generated by off-duty details in the City's business and residential communities. Proposed Budget 2000/01 Page 94 APPENDIX BUDGET SYSTEM The City of Aventura uses the Budgeting by Objectives Process in the formulation of its budget. Departmental Budgets include a Recap page that contains the Department Description and Personnel Allocation Summary and Organization Chart. Each department also includes an Objectives page and a Budgetary Account Summary. The Objectives page presents a review of the department objectives and performance/workload indicators. The Budgetary Account Summary provides expenditure detail and a comparison of current and previous years expenditures. The Budgetary Process is intended to be very valuable in communicating with the Commission and citizens of the City. BUDGET PROCESS The City of Aventura's Budget process began in April with a staff meeting between the City Manager and Department Directors to review budget philosophy and develop overall goals and objectives. The entire budget process encompasses approximately five (5) months of the fiscal year. During this period, meetings were held with Department Directors, the City Commission and the public to insure representative input. The budget calendar that follows details the actions taken during the budget process. DATE RESPONSIBILITY ACTION REQUIRED April 6 City Manager Department Directors Overview of budgetary issues and establish priorities. April 24 City Manager Staff meeting is held to distribute Budget Request Forms. Forms will include budget figures for previous fiscal year along with actuals for six months of current fiscal year. April 24 to May 19 All Department Directors City Manager Finance Department Completed Budget estimates are submitted to City Manager. Revenue estimates are prepared. May 19 to July 10 City Manager Conducts departmental budget review meetings, balances budget and prints budget documents. July 10 City Manager City Manager's recommended budget document and message are submitted to City Commission. July 24 City Manager City Commission Budget Review Meeting, adopt tentative Ad Valorem rate September 6* City Commission First Reading on Budget and Ad Valorem Tax Rate Ordinance September 20* City Commission Second Reading on Budget, Ad Valorem Tax Rate Ordinance and Public Hearings Budget 2000101 Page 95 September 21 City Clerk Tax Rate Ordinance delivered to Property Appraiser. October 1 All Departments New Budget becomes effective. *Dates subject to change based on School Board and county Commission dates. BUDGET AMENDMENT The Budget Amendment Process will differ as to form depending on whether or not the original budget appropriation is exceeded as follows: Any change or amendment to the budget that will increase the original total appropriated amount can only be accomplished with the preparation of an Ordinance requiring two (2) public hearings and approval by the City Commission. Any change or amendment to the budget which transfers monies within a fund but does not increase the total appropriated amount can be accomplished with the preparation of a Resolution. This does not require a public hearing, however, approval by the City Commission is still necessary. BASIS OF ACCOUNTING Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible withIn the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long-term debt which is recognized when due. Budget 2000101 Page 96 GLOSSARY ACCOUNT A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control, or fund balance. ACCOUNTING SYSTEM The total structure of records and procedures which discover, record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. APPROPRIATION An authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is limited in amount to the time it may be expended. ASSESSED VALUATION A valuation set upon real estate or other property by the County Assessor and the state as a basis for levying taxes. BOND A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity, and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. BONDED DEBT That portion of indebtedness represented by outstanding bonds. BUDGET A plan of financial operation embodying an estimate of proposed expenditure!s for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. BUDGET MESSAGE A general discussion of the proposed budget as presented in writing by the budget-making authority to the legislative body. BUDGETARY CONTROL The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Represents the level of control at which expenditures may not exceed budget. Any revisions that alter the total expenditures of a department must be approved by the City Commission. CAPITAL PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the long term work program or otherwise. It sets forth each project or other co' templated expenditure in which the government is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. Budget 2000/01 Page 97 CAPITAL BUDGET CAPITAL CONSTRUCTION FUND CAPITAL PROJECT FUND CAPITAL OUTLAYS CHART OF ACCOUNTS DEBT SERVICE FUND DEBT SERVICE REQUIREMENTS DEPRECIATION ENCUMBRANCES ENTERPRISE FUND Budget 2000101 A plan of proposed capital outlays and the means of financing them for the current fiscal period. A fund established to account for bond proceeds and expenditures associated with the purchase of properties to be to be utilized for public parks, cultural center and the permanent Government Center and Police Station. A fund established to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. Expenditures which result in the acquisition of or addition to fixed assets. The classification system used by a city to organize the accounting for various funds. A fund established to finance and account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Also called a SINKING FUND. The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full on schedule. (1) Expiration in service life of fixed assets, other than wasting assets, attributable to wear and tear through use and lapse of time, obsolescence, inadequacy, or other physical of functional cause. (2) the portion of the cost of a fixed asset charged as an expense during a parti.:ular period. Note: The cost of a fixed asset is prorated over the estimated service life of such asset and each period is charged with part of such cost so that ultimately the entire cost of the asset is charged off as an expense. In governmental accounting depreciation may be recorded in proprietary funds and trust funds where expenses, net income, and/or capital maintenance are measured. Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. A fund established to finance and account for operations (1) that are financed and operated in a manner similar to private business enterprises -- where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a Page 98 EXPENDITURES EXPENSES FISCAL PERIOD FISCAL YEAR FIXED ASSETS FUND FUND ACCOUNTS FUND BALANCE Budget 2000101 continuing basis be financed or recovered primarily through user charges; or (2) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Examples of enterprise funds are those for utilities, swimming pools, airports, and solid waste services. If the accounts are kept on the accrual basis this term designates total charges incurred, whether paid or unpaid, including expenses, provision for retirement of debt not reported as a liability of the fund from which retired, and capital outlays. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. Charges incurred, whether paid or unpaid, for operation, maintenance, and interest, and other charges which are presumed to benefit the current fiscal period. Note: Legal provisions sometimes make it necessary to treat as expenses charges whose benefits extend over future periods. For example, purchase of materials and supplies which may be used over a period of more than one year and payments for insurance which may be used over a period of more than one year and payments for insurance which is to be in force for a longer period than one year frequently must be charged in their entirety to the appropriation of the year in which they are incurred and classified as expenses of that year even though their benefit extend also to other periods. Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Note: It is usually a year, though not necessarily a calenda . year. A twelve-month period of time to which the annual budget applies and at the end of which a city determines its financial position and results of operations. Assets of a long-term character in which the intent is to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. An independent fiscal and accounting entity with a self- balancing set of accounts recording cash and/or other resources, together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. All accounts necessary to set forth the financial operations and financial condition of a fund. The excess of a fund's assets over its liabilities and reserves. Page 99 GENERAL FUND GOAL GRANT INCOME INTERNAL SERVICE FUND INVENTORY ORDINANCE POLICE EDUCATION FUND POLICE OFFDUTY SERVICES FUND REVENUES Budget 2000101 The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund: Note: The General Fund is used to finance the ordinary operations of a governmental unit. A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given period. A contribution by one governmental unit to another. The contribution is usually made to aid in the support of a specified function (for example, education), but it is sometimes also for general purposes. This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income". A fund established to finance and account for services and commodities furnished by a designated department or agency to other departments or agencies within a single governmental unit or to other governmental units. Amounts expended by the fund are restored thereto, either from operating earnings or by transfers from other funds, so that the original fund capital is kept intact. A detailed list showing quantities, descriptions, and values of property; also u.,its of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. A formal legislative enactment by the governing board of a municipality. A special revenue fund used to account for revenues pursuant to Florida Statute 943.25 which allows municipalities to collect two (2) dollars from each traffic citation for the purpose of criminal justice education and training for police officers. A special revenue fund used to account for revenues and expenditures associated with services provided by off duty police officers in private customer details to the various businesses and condominium associations. Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Page 100 SPECIAL REVENUE FUND STREET MAINTENANCE FUND TAXES Budget 2000101 A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. A special revenue fund to account for restricted revenues and expenditures which by Florida Statutes are designated for street maintenance and construction costs. Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Page 101 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: TO: DATE: SUBJECT: Resolution Establishing Proposed Millage Rate for 2000/01 Fiscal Year July 24, 2000 City Commission Meeting Agenda Item ~ RECOMMENDATION It is recommended that the City Commission adopt a millage rate of 2.2270 for fiscal year 2000/01. This rate includes no increase and adopts the same Unincorporated Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal year. This will generate $7,427,000 and will be the second lowest municipal tax rate in the County BACKGROUND Attached hereto is a Resolution, which establishes the proposed millage rate for the 2000/01 fiscal year and public hearing date. State statutes require the City to establish a tentative millage rate and the first public hearing date that will be transmitted to the County Property Appraisal Department. The County Property Appraisal Department issues a notice to all property owners in the City. The notice includes the proposed tax rates and public hearing dates for all government agencies imposing ad valorem taxes. The revised pages attached reflect the ad valorem revenue amounts inclusive of the additional Senior Homestead Exemption. The original information received from the County Appraiser's Office did not include the exemption. EMS/aca Attachment CC0900-00 RESOLUTION NO. 2000-_ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA. FLORIDA. ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2000/2001 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth the procedures that must be followed in establishing a millage rate and adopting an annual budget; and WHEREAS, the Miami Dade County Property Appraisal Department has certified the taxable value of property within the City of Aventura, as required by Chapter 200, Section 200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of Aventura is required to establish its proposed millage rate and the date, time and place that the public hearing will be held to consider the proposed millage rate and tentative budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA. FLORIDA. THAT: Section 1. The following is hereby established as the proposed millage rate for the 2000/2001 fiscal year: 2.2270 per $1,000.00 of taxable assessed value. Section 2. September 5, 2000 is hereby established as the date for a public hearing on the tentative budget and proposed millage rate, to be held at 6:00 P.M., at the Biscayne Medical Arts Building, 21110 Biscayne Boulevard, Suite 101, Aventura, Florida. Resolution No. 2000-_ Page 2 Section 3. The City Clerk be and is hereby authorized and directed to place all necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth in Millage (TRIM) Bill. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Arthur Berger Commissioner Jay R. Beskin Commissioner Ken Cohen Commissioner Harry Holzberg Commissioner Patricia Rogers-Libert Vice Mayor Jeffrey M. Perlow Mayor Arthur I. Snyder PASSED AND ADOPTED this 24th day of July, 2000. ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SOROKA, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF A VENTURA FINANCE SUPPORT SERVICES DEPARTMENT FROM: July 18, 2000 TO: DATE: SUBJECT: Certification of Taxable Value & Dates for Public Hearings Attached is the "revised" Certification of Taxable Value for the 2000/01 fiscal year. The taxable value amount is approximately $12.8 million less than was originally reported to us on July 1st and as was reported in local newspapers. The difference is the additional senior citizen homestead exemption which was approved by the Commission last September. A total of 649 properties in Aventura qualified for the additional homestead exemption of up to $25,000. Since some property owners qualified for the additional exemption but had assessed values of less than $50,000; the average was approximately $19,000. For those who did receive the additional exemption, the savings will be a maximum of $55.68 in City taxes with the average being approximately $44. Based on the revised taxable value (including the effects of the additional homestead exemption), we need to revise the proposed budget to reduce ad valorem taxes by $27,000 and increase the amount for Utility Tax-Telecommunications by a like amount. This will change pages 7 and 9 of the budget as well as some pages in the transmittal letter. Even after the effects of the additional senior citizen homestead exemption, the Total Taxable Value of $3,510,371,913 is somewhat higher than the $3.481 billion estimate, which we received from the Property Appraisal Department on June 1st This compares to $3,380,898,252 which was used in the 99/00 budget based on the value provided to us in July, 1999. The form includes a breakdown of the increase in taxable value into two segments. The first segment is the increase in taxable value due to new construction of $75,176,163 (line 5 of the form). The second segment is the portion of the total increase which is due to increases in taxable value on existing property. This increase is computed as $116,328,620 by subtracting the $3,318,867,930 shown on line 7 of the form from the $3,435,195,750 shown on line 6 of the form. Page (2) Memo to City Manager Certification of Taxable Value The differentiation between the increase due to net new taxable value (new construction) and the increase due to changes in taxable value of existing property is important because the latter determines the computation of the "rolled back tax rate". Section 200.065 (1), Florida Statutes, defines the "rolled back rate" as that millage rate "which, exclusive of new construction, additions to structures, deletions, increases in the value of improvements that have undergone a substantial rehabilitation... will provide the same ad valorem tax revenue... as was levied during the previous year". In simpler terms, the rolled back rate is the tax rate necessary to generate exactly the same dollar amount of tax levy as the previous year's levy had there been no growth or new construction in the City. The rolled back rate for Aventura for 2000 (the 2000/2001 fiscal year) is 2.1516 as shown on lines 10 and 18 of Attachment 1. This is important because if we levy any rate above the 2.1516 rolled back rate, we will be required to place a quarter page ad in the Herald before the second public hearing on the budget and tax rate in September which is titled "NOTICE OF PROPOSED TAX INCREASE". We will also be required to include the statement that the proposed rate exceeds the rolled back rate by 3.50% in the ordinance adopting the millage rate which will be read at the two public hearings in September. I spoke to the Property Appraisal Department last week and they advised me that the County Commission's public hearings are scheduled for September 11th and 20th and the School Board's hearings are scheduled for July 24th and September 13th. Since our meetings cannot conflict with these meeting dates, the September 6th and 20th dates shown in our budget documents must be changed. In addition, Labor Day is on September 4th, and Rosh Hashanah is September 29th Between the timeframes required by the TRIM bill, state law on publishing ordinances, holidays and religious days, and the availability of the meeting room at the Aventura Medical Arts Building, the scheduling of the meetings gets somewhat complicated. The most logical dates based on all these criteria are: First public hearing Second public hearing 6:00PM, Tuesday, September 5 6:00PM, Tuesday, September 19 I have already reserved the meetin~ room for the above dates and times. We tried to arrange for a 5: 15 start time on September 5 h but the room will not be available until 6:00PM. Since we need to include the date of the first meeting on the Certification of Taxable Value, we need to have a commitment from the Mayor and Commission by no later than the July 24th budget review meeting. The information contained in the preceding paragraphs is based on my review of the "Manual of Instructions for TRIM Compliance" published by the Division of Ad Valorem Tax of the Florida Department of Revenue. Please feel free to call or stop by my office to discuss this matter. HMKlmn FSS602-00 D, JA u.c.'" -{'on e-:j;- , } I SECTION I CERTIFICATION OF TAXABLE VALVE OR"20 ROI/95 (5) Cuntnl V.. Nit New TIll~ Vatue (fWN Cdt..lrudlon.. Add1t1ont .. Rfhabllltall..... .~owment.lner..'w.g """,,td Valullly Alle..1100" .. AMt..lk>n.. D~&) (6) Currttlf VI. AdtUsad Ta..bl, VMue (of). (5) en Pftor V.. Fin" Orou la_bit V-.. fF- Priot VOIr AppIIeI.... ForM OR..-o3 Soho.) t....,." r:wtIy the vafun ahown hereft to be eon'ect 10 lhe belt of my knCIWttdge and belief. Wltneu my hIInd Ind officiI! .... II Kiami.-Dade Coun_ty . FkIrid., thl,1ht 1 Gt dtyof July .20.Q!L. . - ~~~~;,... TiiuNO AUTHORITY: .; t~I' ~~,,;, the f~.IS not e~le('d-In f~L your AUI~~;." be denied ~ :~r1lnc.noft end po....., to.. n, millage: "vy Pflvtftge for thl I.. Y'lr, "Iny line-Is lnapplluble. enle' NlA or .4., SECTION II (I) P.... v.., Operollng MiI1aQo lOV'/ (I) Prlot Vn, Ad VIIOfem Proceed, (7) II (8) ('D) C...eno V." R_.B.... R.te 19} '18) (t 1) Cum", Vur PropoMd Opcr.ltng Mil. RaCe (12) Cheek TYPE of ruing Authority ~M_~'~IJl""",II."'~.1 ....... 2001._ V." Miami-Dade C~ To (I) Cuntlfll YNiI T....v.I'" gf~l Propertyfof OpeBUng Purposu (2) c_ V... T_ VoIue.f /'tIIOnII Properly 101 Operating Pur,.,... (3) Cuntnl v.. yMlblt VM 0' Ctnlrllfv AI..Md Propeny lor Oper.ling Purpout (~ C_ VHI _ T."'" Voluo lor ()poroI1hg Purpo&ea Ill' (2) . (3) -.---l...._.l('.~I,.nU..-4,.I~~tttc1 L~-.-..lMllkl.('OIUll,. Cit~ of Aventura Nameor'U1"'~ S 3.349.591.933 . 159.396.534 s 1.383.446 $ 3.510.371.913 s 75.176.163 s s 3.435.195.750 3.318,867.130 $ 1...a.~'lO s 7, 3 ~I-"\ .., s "Z..:\~lla s.,? ... ~:::l. 1 0 DMv"ld,tll knin T.~". \lINt DW~MefI"f_",,[)I1Utd per $1.000 por ",000 per ",000 (t..) ClIffeM Vetl Miallge Levy lor ~n nf"hT &FAVtcF (13) IF DEPENDENT SPECIAL DISTRICT OR MSTU IS MARKED. PLEASE SEE REVERSE SIDE. $ -, ~q \ II '1 ?...\ si 6 s_1~_S'SJ. q I to ., I ~ \ 1. 5'1 ~ 2.'2.:Z...10 (22) Curf.... V.lr PtopoMd Rae. u. PERCENT C~"NGE 01 Rolled.back Rille ~ . S' () HUnt 21. LInlt 18). '.OOj. '00 ~.T;,roncl"""'oI\",."'.."Publ"B_H...~g .,!lllU~l,ePhOt1e~ber: Tv."s~ S ~e..-""h,,-< 5 2.eOO.l 6,00 "~'-'J.B\S_c~'f"~ ~,,~ lc~1 .I\>~ H ~1 ;).,m~= ne,. \ ~, I do hereby cert.ly the mlllago. and ralos shown heretn to bo correct to Ihe besl of my knowledge and belle. F RT R, 36 ~"" \"... <( '00 I certify Ihol oil mlllages comply wilh Ihe ",ovisions of Seclion 200071 or 200.081. F.S. WITNESS my hend and omclel ') signature at , Florida, this Ih~ day of ___...~_' 20_ (15) Cunent Ynr MlIlage IeIo')"Of QDSCBJl01s:n un I am: fOEPENOENT SPECIALOISTRICTS SKIP lines (161 through (22f (18) (11) (II) Enter Tote\ P'IO!' Yelf Ad Vllorrm PUJeeecb (If ALL DEPENDENT SPKil1 Otslrlc:l. & USTVllevying . mUaage (The 'um or lw.. (~l ffOf'l'l.ach Oi,lncr. FOI'm OR-.20~ Toell Prtol Year ProcMdc: (9)" (16) n. CUI'1ltnt Ve... A;g'IrV'le Rohd.bac:k R.at> (17) + (5) ('0) C~ V'II Aggreg.t, RoIed-bKk Taxts: (4) It (1a) (20) EIftf fatal of AI Mt\-voted.Ad Vt\ot~ TIUle~ pt~ to ~ 1....ltId by fhe Pfll\clpll T-*'gAuIhorlty," C>>ptndlMl [MUtet., & t.4SiV& Ii any lne (11) . line (4) CurrerA Var Propoud AggttG* Mllige- Rat._ (20)" (4) (21) s s por 11.000 per ".000 s o s .... '1,000 s $ .....',000 ,. Addreu Of t'hyalC8Ilocii1ton -- SlgnllUte 11'1<1 '.JtOl'"Chier A4mijojlSUllMt ulflc.r lO1lil1iig~a<hi. Name Of conrlCl t"erlOl'\ 'cay-- SUIl!- Zip-------- "F'IlO'ni1 SEE INSTRUCTIONS ON REVERSE SIDE tu. -"'".,....~-.....-.--........... .......... ~_.. -. -----.. _"~----'---'_"_'-"~"" The following chart shows a comparison of the department's budgets for the past two years. Total costs decreased by 31.2%. Departmental Budaet Comparison Increase 1999/00 2000/01 (Decrease ) % Chanae City Commission $ 74,771 $ 75,270 $ 499 0.7% Office of the City Manager 459,142 487,547 28,405 6.2% Finance Support Services 658,565 773,150 114,585 17.4% Legal 205,000 205,000 0 0.0% City Clerk 189,290 197,065 7,773 4.1% Public Safety 6,120,653 6,429,057 308,404 5.0% Community Development 1,311,354 1 ,291 ,440 (19,913) (1.5%) Community Services 2,250,750 2,758,571 507,820 22.6% Non-Departmental 602,000 731,415 129,415 21.5% Subtotals 11,871,527 12,948,514 1,076,987 9.0% Capital Outlay 20,819,730 5,809,240 (15,010,490) (72.1%) CIP Reserve 4,849,581 6,644,441 1,794,860 37.0% Debt Service 1,358,445 1,361,695 3,250 0.2% Totals $38,899,283 $26,763,890 $(12,162,393) (31.2) GENERAL FUND The General Fund is used to account for resources and expenditures that are available for the general operations of city government functions. Revenues The revenues, available for allocation in the 2000/01 Fiscal Year General Fund Budget, including inter-fund transfers, are anticipated to be $24,160,541. This is a decrease of $162,427 or 0.7% compared to last year. The decrease is primarily associated with the loss of non re-occurring revenues from FDOT contributions to projects and repayment of funds from the Stormwater Fund Locallv Levied Taxes - The amount anticipated for ad valorem taxes includes no increase and again adopts the same Unincorporated Municipal Services Area (UMSA) rate as adopted by the County for the 1995/96 fiscal year. This represents the sixth year without an increase. The ad valorem millage levy for fiscal year 2000/01, will be 2.2270. This will generate $7,427,000 and will be the second lowest municipal tax rate in the County. The City experienced a 4.2% increase in the taxable assessed property values. This can be attributed to a strong local economy and continued growth in the commercial and residential tax base. The budget includes $1,712,000 from FPL franchise fees based on the Interlocal Agreement with the County. Anticipated franchise fees and utility taxes make up the remainder of this category and are based on growth in the number of residential and commercial establishments located in the City. Licenses and Permits - The amounts for this revenue category are projected to be $1,351,000. City Occupational Licenses and building permits are the major sources of v revenue. The amount is anticipated to be $35,000 less than last year due to a projected decrease in building permit activity. Interaovernmental Revenues - Total revenues for this category are projected to decrease by $372,535 compared to the amount budgeted for 1999/00. The 19% decrease is related to anticipated reductions associated with the amount to be reimbursed from the Florida Department of Transportation to partially fund beautification projects on Biscayne Boulevard. Charaes For Services - Revenues relating to charges for services are anticipated to be $12,600 more than the prior year's budget. This is primarily due to the projected increases from revenues derived from cultural and recreation programs. Fines and Forfeitures - Total revenues projected for 2000/01 are $140,000. Revenues from County court fines and code violations are included in this category. Miscellaneous Revenues - Projected revenues are anticipated to be $166,430 lower than the amount budgeted for the prior fiscal year due to non reoccurring one time payments in developer contributions for beautification projects received last fiscal year. Fund Balance - This represents under estimates of available resources, and unspent appropriations from the 1999/00 budget. This amount is anticipated to be $6,000,000. Non-Revenues - This represents transfers from the Street Maintenance Fund and Stormwater Utility Fund to the General Fund. Revenues by Source Tranfers 3.0% In1IIrgovemnwntll Revenu.. C.&% fines & I"orr.ftures ...% Fund aa18nce 24.8% Ad Valorem Taxes 30.8% 1.ao" Chargn For Services 1.1% VI CiTY OF AVENTURA GENERAL FUND - 001 REVENUE PROJECTIONS 2000101 Proposed Budgel2000/0l Page 7 REVENUE PROJECTION RATIONALE LOCALLY LEVIED TAXES 3111000 Ad Valorem Taxes Current - Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraisal Department. The amount is then budgeted at 95% of it's gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the Property Appraisal Department is $3,510,370,913. The 1995/96 fiscal year Unincorporated Municipal Services Area (UMSA) millage was 2.2270. The City's 1996/97 to 1999/00 budgets adopted that same rate without increase. The 2000/01 budget again adopts a millage rate of 2.2270, the sixth year without an increase. By contrast, the County adopted a rate of 2.2770 for UMSA in 1996/97, 2.6830 in 1997/98, 2.5170 in 1998/99, 2.4470 in 1999/00 and has proposed a rate of 2.4470 mills for the 2000/01 fiscal year. 3112000 Ad Valorem Taxes Delinquent - This revenue source is derived by those taxpayers who do not pay their taxes by March 31 of any given year. On average the total revenue received in this category is minimal when compared to the total Ad Valorem taxes collected. 3131000 Franchise Fee-Electric - A city may charge electric companies for the use of its rights- of-way per Florida Statutes 166.021 and 337.401. Metro Dade currently has an agreement with FPL covering the area now incorporated as Aventura, as well as the current unincorporated areas of the County. The County Commission, via an interlocal agreement, has agreed to share these revenues with Aventura. The amount projected is based on an assumed growln rate of 4.0%. 3132000 Franchise Fee-Telephone - A city may charge telephone companies for the use of its rights-of -way per Florida Statutes 166.021 and 337.401. The fees cannot exceed 1% of gross revenues. The amount projected is based on historical revenues plus a growth rate. 3134000 Franchise Fee-Gas - A city may charge gas companies for the use of its rights-of -way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The amount projected is based on historical collections. 3135000 Franchise Fee-CATV - Pursuant to federal law local governments may charge cable companies for the use of their rights-of-way. 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