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02-18-1997 Council Meeting City o~ A ventura Arthur L S.yder, Mayor Arth... Berger, Vice Mayor COIIIIeilmembers Jay R. BeskiII Ke. Cohe. Harry HoIzbel'll Jeffrey M. Perlow Patrieia Roge.....Libert The City of Excellence Council Meeting February 18, 1997 - 7 p.m. Columbia A ventura Medical Arts Building 2111 0 Biscayne Boulevard Suite 10 I Aventura, Florida 33180 AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES: COWlcil Workshop Meeting - January 27, 1997 COWlCil Meeting - February 4, 1997 COWlCil Workshop Meeting - February 12, 1997 4. AGENDA: Request for DeletionsIEmergency Additions 5. SPECIAL PRESENTATIONS: Presentation by Representative Elaine Bloom State of Florida House Resolution No. 9169 6. CONSENT AGENDA A. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, SELECTING THE FIRM OF ARQUlTECTONICA INTERNATIONAL, February 18, 1997 Council Meeting INC. TO PERFORM PROFESSIONAL ARCHITECTURAL SERVICES RELATIVE TO RFQ NO. 97-1-21-2, GOVERNMENT CENTER AND POLICE FACILITY NEEDS ASSESSMENT STUDY; AUTHORIZING THE CITY MANAGER OF THE CITY OF A VENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO NEGOTIATE THE TERMS AND FEES FOR SAID WORK; AUTHORIZING NEGOTIATIONS WITH ALTERNATE FIRM TO PERFORM THE REQUIRED SERVICES SHOULD NEGOTIATIONS WITH SELECTED FIRM BE UNSUCCESSFUL; AND PROVIDING AN EFFECTIVE DATE. (Selects firm to perform professional architectural services for Government Center and Police Facility Needs Assessment Study) B. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, AWARDING AND LETTING A CONTRACT FOR THE CITY'S DENTAL INSURANCE PROGRAM TO MANAGED CARE OF NORTH AMERICA/SECURITY LIFE; AUTHORIZING THE CITY MANAGER OF THE CITY OF A VENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. (Awards hid fur dental insurance for City employees) C. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, OBJECTING TO THE USE OF THE NAME A VENTURA BEACH BY THE SUNNY ISLES CHARTER COMMISSION IN THE NAME SELECTION PROCESS FOR THE SUNNY ISLES AREA; URGING THE CHARTER COMMISSION NOT TO USE THE NAME A VENTURA BEACH; AND PROVIDING AN EFFECTIVE DATE. (Opposes use of the name Aventura Beach by the Sunny Isles Charter Commission) 2 February 18, 1997 Council Meeting D. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, AMENDING ORDINANCE NO. 96-12 BY AMENDING THE TERM THEREOF; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (Extends the moratorium on Class C Signs including Billboards by 90 days to allow for adoption of the City's Sign Code) E. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, CREATING FILMING REGULATIONS FOR THE CITY; PROVIDING FOR DEFINITIONS; PROVIDING FOR APPLICABILITY; REQUIRING A PERMIT AND PERMIT FEE; PROVIDING FOR LIMITATIONS; REQUIRING NOTICE TO OWNERS; ESTABLISHING CRITERIA FOR ISSUING PERMITS; PROVIDING AN APPEAL PROCEDURE; PROVIDING FOR EXEMPTIONS; PROVIDING PENALTIES; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE (Establisbes regulations for COlllLl",,,-ial filming activities in the City) 7. PUBLIC HEARINGS: ORDINANCES - SECOND READING AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA; ESTABLISHING PROHmITIONS AGAINST EXCESSIVE NOISE; PROVIDING FOR DEFlNmONS; ESTABLISHING PROHIBITED ACTS; REQUIRING PERMITS FOR SPECIAL EVENTS; PROVIDING FOR EXEMPTIONS; PROVIDING FOR ENFORCEMENT AND PENALTIES FOR VIOLATION; PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECI'IVE DATE. 8. RESOLUTIONS: None 9. OTHER BUSINESS Request by Solin and Associates, Inc. to Appeal City Administration's Decision to Disallow Request for Proposal 3 February 18, 1997 Council Meeting 10. REPORTS 11. PUBLIC COMMENTS 12. ADJOURNMENT SCHEDULE OF FUTURE MEETINGSIEVENTS: WEDNESDAY, FEBRUARY 26, 1997 9AM COUNCIL WORKSHOp. TUESDAY, MARCH 4, 1997 MONDAY, MARCH 10,1997 6PM 9AM COUNCIL MEETING COUNCIL WORKSHOp. TUESDAY, MARCH 18, 1997 6PM COUNCIL MEETING *GovemmentCentet, 2999NE 191" Street, Suite 500, Aventura, Florida 33180 In acoordanee wilb lbe Americans wilb Disabilities Act of 1990, all penoos _ are disabled and who need .pecial aceommodalioo. to participate in this.-ing becau.e of that disability .hoold oootact the Offiee of1he City Clerk, 466-8901, not later than two days prloc to such proceeding. Anyone wishing to appeal any deci.;oo made by lbe Aventura City Council wilb respect to any mailer wnsidered at such meeting (}f hearing will need a reoonl of the proc:eedill&" and, fur .uch purpose, may need to ensure that a verbatim record of the proeeedinp i. made, which reoord includes lbe testimooy and evidence upon which the appeal i. to be based. Agenda items may be viewed at lbe Offiee of the City Cieri<, City of Aventura Government Center, 2999 NE 191" Street, Suite 500, Avent..... Florida, 33180. An)UIC wi.hingtoobl1lin a oopyofany agenda item should oontact the City Clerk at 4li6-ll901. 4 COUNCIL WORKSHOP MEETING JANUARY 27, 1997 - 9 A.M. AVENTURA GOVERNMENT CENTER 2999 NE 191 ST STREET SUITE 500 A VENTURA, FLORIDA The meeting was called to order by Mayor Arthur I. Snyder at 9 a.m. Present were Councilmembers Jay R. Beskin, Ken Cohen, Harry Holzberg, Jeffrey M. Perlow, Patricia Rogers~Libert, Vice Mayor Arthur Berger, Mayor Arthur I. Snyder, City Manager Eric M. Soroka, City Attorney Richard Jay Weiss and City Clerk Teresa M. Smith. The following items were discussed: 1. Country Club Drive Safety Improvement Study. City Engineer presented a report prioritizing the items set forth in the recommendations for the Country Club Drive Pedestrian Circulation Study, and presented for Council consideration a Pedestrian Crosswalk Plan. 2. Plannina Advisory Board Appointments. Mayor Snyder reminded Council to submit nominations for the Planning Advisory Board for approval at the February 4, 1997 Council meeting. 3. Street Liaht Fixtures & Bus Bench Desian. Council was provided with one sample each of street light fixtures and bus bench design. Consensus to obtain more sample designs for further consideration. 4. Lobbyina Activities Ordinance. Mr. Weiss explained the need for this legislation. It was the consensus of Council to amend the Ordinance prior to second reading to provide for clarification as to compensation and provide that registration is one~time annually, per calendar year. 5. Park Fundina And Schedule. A proposed Budget and Schedule, as prepared by Staff with input from the City Landscape Architect, was provided to Council for consideration. Sources of funding were discussed. It was the consensus of Council to amend the Development Schedule by changing the Begin Design date to June 1997. Discussion as to design of the park to be placed on a Workshop Agenda in April 1997. Consensus of Council to review the design of parks in adjacent communities. 6. Sunny Isles Incorporation Issues. Discussion ensued as to the City's position and possible action to be taken. Consensus of Council to proceed with a survey of Sunny Isles residents as to their preference of the City's name. 7. Status Report - Billboards. City Manager provided an update on the status of billboards in the City. Consensus of Council that the Manager and City Attorney develop and provide strategy for removal of existing billboards for Council consideration. Vice Mayor Berger recommended to Council that the City sponsor, in conjunction with local hospitals, a one-day health seminar entitled "Advanced Directives". Consensus of Council to request a recommendation from the Recreation and Cultural Arts Advisory Board. 8. Library Landscapina & Sianaae. Council reviewed proposal provided by the City Manager and agreed thereto, including sidewalk on the east side, with the following amendment: that Item #4 be amended to remove the provision that the County reimburse the City for the costs of landscape maintenance. Consensus of Council to provide a cap for landscaping at $25,000. 9. County Priority Issues. City Manager reviewed proposed County Priority Issues with Council. Consensus of Council to proceed accordingly. Directed Manager to obtain costs for preparation of study to determine feasibility of City providing fire- rescue services at a later date. 10. Other Business/Reports/Council Meetina Aaenda Questions. At the request of the Tobacco-Free Florida Coalition, it was the consensus of Council to adopt a resolution urging the State to allow local government to enact and enforce tobacco- related laws. There being no further discussion, the meeting adjourned at twelve noon. Teresa M. Smith, CMC, City Clerk Approved by Council on 2 MINUTES CITY COUNCIL MEETING CITY OF A VENTURA, FLORIDA TUESDAY, FEBRUARY 4,1997 7 P.M. COLUMBIA A VENTURA MEDICAL ARTS BUILDING 21110 BISCAYNE BOULEVARD SUITE 101 AVENTURA, FLORIDA 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Arthur Snyder at 7 p.m. Present were Councilmembers Jay R. Beskin, Ken Cohen, Harry Holzberg, Jeffrey M. Perlow, Patricia Rogers-Libert, Vice Mayor Arthur Berger, Mayor Snyder, City Manager Eric M. Soroka, City Clerk Teresa M. Smith, and City Attorney Richard Jay Weiss. As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: Lionel Socolov led the pledge of allegiance. 3. APPROVAL OF MINUTES: A motion to approve the minutes of the January 21, 1997 Council meeting was offered by Councilmember Rogers-Libert, seconded by Vice Mayor Berger and unanimously passed. 4. AGENDA: REQUEST FOR DELETIONS/EMERGENCY ADDITIONS: Vice Mayor Berger requested removal of item 6.A. from the Consent Agenda. 5. SPECIAL PRESENTATIONS: Mr. Weiss read the following resolution, by title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, APPROVING THE APPOINTMENT OF MEMBERS TO THE CITY OF A VENTURA PLANNING ADVISORY BOARD; AND PROVIDING AN EFFECTIVE DATE. A motion to approve the resolution was offered by Councilmember Cohen, seconded by Councilmember Holzberg, unanimously passed and Resolution No. 97-06 was adopted. 1 The following members of the Planning Advisory Board were introduced by Mayor Snyder and sworn in: Leonard Brenner, Jan Brooks, Roy Cohen, Marian Nesbitt, Alvin Epstein, and William Landa. (Board member Margaret Reeves arrived later in the meeting) 6. CONSENT AGENDA: Mr. Soroka reviewed the items on the Consent Agenda. A motion to approve the Consent Agenda was offered by Councilmember Beskin, seconded by Councilmember Cohen, unanimously passed, and the following action was taken: B. Resolution No. 97-07 was adopted as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, SUPPORTING MUNICIPAL JURISDICTION AND AUTHORITY OVER LOCAL ROADS WITHIN MUNICIPAL BOUNDARIES; AND PROVIDING AN EFFECTIVE DATE. C. Resolution No. 97-08 was adopted as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, URGING THE FLORIDA LEGISLATURE TO ENACT LEGISLATION TO REPEAL THE PREEMPTION LANGUAGE IN THE FLORIDA CLEAN INDOOR AIR ACT AND RETURN TO LOCAL GOVERNMENT THE RIGHT TO ENACT AND ENFORCE TOBACCO-RELATED ORDINANCES; AND PROVIDING AN EFFECTIVE DATE. D. Resolution No. 97-09 was adopted, as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, ADJUSTING THE 1996197 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. A. A RESOLUTION OF THE CITY COUNCIL OF THE 2 CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 97-1-13-2, PAVEMENT REPAIR MAINTENANCE REMOVAL REPLACEMENT; STORM DRAINAGE REPAIR MAINTENANCE; CURB SIDEWALK REPAIRS; TO COMMUNITY ASPHALT, INC., AT THE BID PRICES CONTAINED IN EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. A motion to approve the resolution, subject to obtaining a criminal background check and record of ownership of Community Asphalt, Inc. was offered by Vice Mayor Berger, seconded by Council member Rogers-Libert, unanimously passed and Resolution No. 97-10 was adopted. The City Manager was directed to implement similar procedures for background checks and obtaining records of ownership to be utilized in all future bid awards. 7. PUBLIC HEARINGS: ORDINANCES - SECOND READING: A. Mr. Weiss read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; REPEALING SECTION 2-11.1(s) OF THE METROPOLITAN DADE COUNTY CODE; ENACTING REGULATIONS GOVERNING LOBBYING ACTIVITIES IN THE CITY; PROVIDING DEFINITIONS; REQUIRING REGISTRATION OF LOBBYISTS; PROVIDING FOR REGISTRATION FORMS; REQUIRING FILING AND DISCLOSURE OF ANNUAL EXPENDITURES; PRESCRIBING PENALTIES FOR VIOLATION; PROVIDING A LOBBYIST REGISTRATION FEE; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE. Mayor Snyder opened the public hearing. There being no speakers, the public hearing was closed. A motion to approve the ordinance was offered by Council member Rogers-Libert, seconded by Councilmember Beskin, unanimously 3 passed by roll call vote and Ordinance No. 97-05 was enacted. B. Mr. Weiss read the following ordinance by title: AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; ESTABLISHING PROHIBITIONS AGAINST EXCESSIVE NOISE; PROVIDING FOR DEFINITIONS; ESTABLISHING PROHIBITED ACTS; REQUIRING PERMITS FOR SPECIAL EVENTS; PROVIDING FOR EXEMPTIONS; PROVIDING FOR ENFORCEMENT AND PENALTIES FOR VIOLATION; PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE. Mayor Snyder opened the public hearing. Mr. George Berlin, 1940 NE 1941h Drive; Mr. Lionel Socolov, 3530 Mystic Point Drive; Jeffrey Bercow, Esq., 200 S. Biscayne Boulevard; Stanley Price, Esq., 701 Brickell Avenue; Julie Israel, Villa Dorada; Margaret Reeves, Mariner Village; William Heiberger, 20379 W. Country Club Drive; and Keith Marshall, 3602 Yacht Club Drive addressed Council. There being no further speakers, the public hearing was closed. A motion to defer second reading of this ordinance and place in on the agenda for discussion at the Council Workshop on February 12, 1997 at 10 a.m. was offered by Vice Mayor Berger, seconded by Councilmember Holzberg and passed 5-2, with Councilmembers Rogers-Libert and Perlow voting no. 8. RESOLUTIONS: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA GRANTING A NON- EXCLUSIVE UTILITY EASEMENT TO FLORIDA POWER & LIGHT ("FPL")j AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH UTILITY EASEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Jeffrey Bercow and George Berlin addressed Council. Council expressed concerns as to the placement of the transmission lines. A motion to defer adoption of the resolution until February 18, 1996 was offered by Councilmember Cohen and seconded by Councilmember Holzberg. An amendment to the motion to continue this item until February 12, 1997 at 9 a.m. was offered by Councilmember Rogers-Libert, seconded by Councilmember Holzberg and unanimously passed. The City Manager was directed to request that a representative of Florida Power & Light be in 4 attendance on February 12th. 9. OTHER BUSINESS: A. DISCUSSION AND POSSIBLE MOTION TO REQUEST CITY MANAGER TO CONDUCT INTERNAL ROADWAY STUDY FOR THE AREA SOUTH OF NE 187TH STREET A motion to direct the City Manager to conduct an internal roadway study for the area south of NE 187th Street for the purpose of studying alternative roadway links to bypass Biscayne Boulevard and improve traffic conditions was offered by Councilmember Perlow, seconded by Councilmember Beskin and unanimously passed. B. DISCUSSION AND POSSIBLE ACTION TO PREPARE A RESOLUTION URGING THE STATE LEGISLATURE TO ENACT LEGISLATION PROHIBITING THE USE OF CELLULAR TELEPHONES WHILE OPERATING A MOVING MOTOR VEHICLE After extensive discussion, a motion to direct the City Manager to prepare a resolution urging the State Legislature to enact legislation prohibiting the use of cellular telephones while operating a moving motor vehicle was offered by Council member Cohen and seconded by Council member Holzberg. The motion failed, 3-4, with Councilmembers Cohen, Holzberg and Vice Mayor Berger voting yes and Councilmembers Perlow, Beskin, Rogers-Libert and Mayor Snyder voting no. C. DISCUSSION AND POSSIBLE MOTION REGARDING SURVEY OF SUNNY ISLES RESIDENTS Discussion ensued as to the City's position in opposing the use of the name Aventura Beach by the Sunny Isles area. A motion was offered by Councilmember Cohen and seconded by Councilmember Perlow to poll the residents of Aventura. A substitute motion was offered by Councilmember Perlow and seconded by Councilmember Rogers-Libert to direct the City Manager to prepare a resolution advising the Dade County Commission and the Charter Commission for the Sunny Isles city that the City of Aventura vigorously opposes the use of the name Aventura Beach for this new city. June Stevens; Del Vista Townhomes; Keith Marshall; and Charlotte Everett, Bona Vida, addressed Council. 10. REPORTS: As submitted. 11. PUBLIC COMMENTS: The following individuals addressed Council: Lionel Socolov; 5 Stanley Gldberger, Biscayne Lakes Gardens; Harry Crook, Commodore Plaza; Julie Israel; Eva Radin, Biscaya; and Charlotte Everett. There being no further business to come before Council at this time, after motion made, seconded and unanimously passed, the meeting recessed at 10 :15 p.m. CONTINUATION WEDNESDAY, FEBRUARY 12,1997 9 A.M. 2999 NE 1918T STREET SUITE 500 AVENTURA, FLORIDA CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Arthur Snyder at 9 a.m. Present were Councilmembers Jay R. Beskin, Ken Cohen, Harry Holzberg, Jeffrey M. Perlow, Patricia Rogers-Libert, Vice Mayor Arthur Berger, Mayor Snyder, City Manager Eric M. Soroka, City Clerk Teresa M. Smith, and City Attorney Richard Jay Weiss. As a quorum was determined to be present, the meeting reconvened. 8. RESOLUTIONS: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA GRANTING A NON- EXCLUSIVE UTILITY EASEMENT TO FLORIDA POWER & LIGHT ("FPL"); AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH UTILITY EASEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. The following individuals addressed Council relative to this resolution: Jeffrey Bercow, 200 S. Biscayne Boulevard; Aletha Player and Ed Garcia, Florida Power & Light, Miami; George Berlin, 1940 NE 194th Drive; and David Ettman, 2355 Salzedo, Coral Gables. After extensive discussion, a motion to approve the resolution was offered by Councilmember Cohen and seconded by Councilmember Rogers-Libert. An amendment to the motion that the resolution be effective upon posting of a bond with the City by the developer was offered by Councilmember Perlow and seconded by Vice Mayor Berger. The amendment failed, 2-5. The motion to approve the Resolution passed, 6-1, and 6 Resolution No. 97-11 was adopted. 12.ADJOURNMENT. There being no further business to come before Council, after motion made, seconded and unanimously passed, the meeting adjourned at 9:45 a.m. Teresa M. Smith, CMC, City Clerk Approved by Council on Anyone wishing to appeal any decision made by the City Council with respect to any matter considered at a meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a wrbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. 7 COUNCIL WORKSHOP MEETING FEBRUARY 12,19979:30 A.M. A VENTURA GOVERNMENT CENTER 2999 NE 1918T STREET SUITE 500 A VENTURA, FLORIDA The meeting was called to order by Mayor Arthur I. Snyder at 9:30 a.m. Present were Councilmembers Jay R. Beskin, Ken Cohen, Harry Holzberg, Jeffrey M. Perlow, Patricia Rogers-Libert, Vice Mayor Arthur Berger, Mayor Snyder, City Manager Eric M. Soroka, City Attorney Richard Jay Weiss and City Clerk Teresa M. Smith. The following items were discussed: 1. Presentation by Aventura Marketing Council. Robert Hollander and Elaine Adler, representing the Aventura Marketing Council, reported on the success of the recent Festival of the Arts and requested that the City continue working with the Marketing Council on future projects. It was the consensus of Council that the City continue to work on projects in cooperation with the Marketing Council, after prior Council approval is obtained. Council also suggested that the City Manager and staff prepare a calendar of events for City-sponsored projects. (Council recessed for five minutes.) 2. Noise Ordinance. The City Manager reviewed with Council the proposed noise ordinance as presently drafted, with amendments made subsequent to first reading. He also provided amendments to that portion of the ordinance relative to construction noise for Council's consideration. The following individuals addressed Council: Bud Hall, 20803 Biscayne Boulevard; Irv Schwartz, Turnberry Towhomes; George Berlin, Turnberry Associates; and Jeffrey Bercow, Esq., 200 S. Biscayne Boulevard. It was the consensus of Council, after further discussion, that the proposed noise ordinance be amended to eliminate that portion relative to construction noise and be addressed at second reading on February 18, 1997. The City Manager was directed to obtain input from the development community and other interested parties to draft legislation relative to construction noise for Council discussion at their Workshop on February 26, 1997. 3. Street Light Fixtures and Bus Bench Design. City Landscape Architect William O'Leary presented three additional options to Council for street light fixtures and bus bench designs. Council selected Option "A" . 4. FEe Railroad Track Beautification Concept Plan. Mr. O'Leary presented a conceptual master plan for beautification of the FEC railroad tracks, which Council approved in concept. 5. Quarterly Report/Projects Update. Mr. Soroka provided a First Quarter Report for FY 1996-97 which is prepared as information to Council and to assist the City Manager and his staff in tracking budget goals and objectives. He also provided a Project List including the status thereof. 6. Health Program Seminars (Vice Mayor Berger). Vice Mayor Berger explained the proposed program and noted that the Recreation and Cultural Arts Advisory Board had voted to recommend that the City sponsor, in cooperation with local hospitals, the seminar relative to Advanced Directives. Concerns were expressed as to the City's liability in being involved in such a program. It was the consensus of Council not to proceed. 7. Other Business. Discussion included enforcement of the "pooper scooper" Ordinance; billboards; resort tax, quarterly budget workshop; and the selection of Vice Mayor Berger as Council's appointee to the Florida Tobacco-Free Florida Coalition. There being no further discussion, the meeting adjourned at 12:15 p.m. Teresa M. Smith, CMC, City Clerk Approved by Council on 2 State of Florida HOUSE OF REPRESENTATIVES House Resolution No. 9169 By Representative Bloom A resolution honorlnS tho City of Aventura. WHEREAS. after extensive preJi",irnuy planning and negotiations. in May of 1995 the Avcntura Charter CollUlUssion began weekly meotinga to create a ,ovemmentaJ structure for a new City of Aventwa ~thiD Dade County, and WHEREAS, the City Charter that they aafted during several months of hard work was overwhelminsJy IIpproved by Aventma residents OD November '7, 1995, and WHEREAS, on Marcb 12, 1996. the electors of the City of AvenlUra ScJcded Arthur Snyder as their Mayor and Hany HoIzbe.rJ, Jeffrey Perlow, Arthur Be.rpr. Jay BesItia. Patricia ROIcrs-1Jbert. and Ken Cohea as the J:DaDbers of the first City Council. and WHEREAS, these newly elected leaders and the many others who have helped to creatCI the City of Aventura will continue to shape a bright future for this new city, NOW, THEREPORE, Be II R~sol'Ved by 1M House oj &pruelltative, of lhe SIGU of Florida: That the House of Representatives of the State of Plorida commends the City of Aventura and aU thoie who helped in its creaIion. and extends its best wishes for the future. BE IT FURTHER RESOLVED that a copy of this resolution be presented to the City of Aventunl as a tarl8ib1e token of the seatiments expzessed herein. This is 10 unifY theforcgomg was adojIted on April JO, 1996. ~~.~ Speaker ~ CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: TO: City Council DATE: February 11, 199 SUBJECT: Recommendation to Select Architectural Firm for Government Center and Police Facility Needs Assessment Study February 18, 1997 City Council Meeting Agenda Item _ RECOMMENDATION It is recommended that the City Council adopt the attached Resolution which selects the firm of Arquitectonica International, Inc. to perform professional architectural services for the Government Center and Police Facility Needs Assessment Study. The Resolution also authorizes the City Manager to negotiate the scope of services and fees. BACKGROUND As previously discussed, the City issued an RFQ for qualified architectural firms to provide a facility needs assessment study for a government center, police station and cultural center building. In accordance with the Consultants' Competitive Negotiation Act, Chapter 287.055, F.S. relative to the competitive selection of consultants, a Review Team consisting of the Community Services Director, Finance Support Services Director, Police Chief and City Manager was formed to receive and evaluate proposals and interview firms to prepare a recommendation to the City Council on the firm to perform the required work. The following is a brief summary of the action taken by the Team to arrive at our final recommendations: 1. An RFP advertisement requesting Professional Architectural Services was placed in the newspaper and distributed to the vendor list. 2. On January 21, 1997, proposals were publicly opened from the following firms: Memo to City Council Page 2 a. Arquitectonica International, Inc. b. Michael A. Shiff & Associates c. Smith Korach Hayet Haynie Partnership d. Ferguson Glasgow Schuster Soto, Inc. e. Brown & Brown f. Carr Smith Associates g. Bruno - Elias & Associates h. Russell Partnership i. Architects Design Group, Inc. j. Schapiro Associates 3. A shortlist of the following firms was developed and representatives for the firms were interviewed by the Team on February 6, 7 and 10, 1997: a. Arquitectonica International, Inc. b. Michael A. Shiff & Associates c. Smith Korach Hayet Haynie Partnership d. Ferguson Glasgow Schuster Soto, Inc. 4. Based on the interview, each Team member ranked the firms independently and then reached a decision to recommend one firm to the City Council with one alternate that would be called upon, should we fail to reach favorable terms with the top ranked firm. Based on the process, we recommend that the firm of Arquitectonica International, Inc. be selected to perform professional architectural services. In the event we cannot come to favorable terms, as far as scope of services and fees, we recommend the firm of Michael A. Shiff & Associates. Although most of the firms who make written and oral presentations are well qualified, we recommend the firm Arquitectonica International, Inc. for the following reasons: 1. Internationally and nationally known firm. 2. Overall firm strength in all areas of expertise required by the City. 3. Responsiveness. 4. Ability to complete schedule in a timely manner. I am confident that they would provide the services expected by the City Council to accomplish our goals. Memo to City Council Page 3 Now that the Team has completed its work, the following actions are necessary to complete the process: 1. Adopt the attached Resolution, which serves three (3) specific purposes. First, the specific consultant firms are selected. Second, it authorizes the City Manager to negotiate the scope of services and fees to be charged with said firm. Third, it establishes another firm as an alternate, should we be unable to reach favorable terms with the selected firm. 2. After the scope of services and fees are negotiated, a resolution will be presented to the City Council at the next meeting that details the scope of services and fees to be charged for both engineering and building inspection services. Copies of all proposals received are available for your inspection in the City Manager's Office. Should you have any questions, please feel free to contact me. EMS/aca Attachment CC0228-97 CITY OF AVENTURA TABULATION OF REVIEW COMMITTEE RANKINGS FOR NEEDS ASSESSMENT STUDY AFTER WRITTEN PROPOSALS AND ORAL PRESENTATIONS 10-Feb-97 NAME OF FIRM INTERVIEW KILGORE SHERMAN QUESTION TIME NO. SCORE SCORE RIBEL SOROKA OVERALL TOTAL OVERALL SCORE SCORE SCORE RANKING DATE ARQUITECTONICA INTERNATIONAL, INC. 10-Feb 2:00 PM 1 12 12 10 12 46 2 16 17 15 16 64 3 9 10 10 9 38 4 12 12 15 12 51 5 14 12 15 14 55 6 7 7 10 7 31 7 12 12 10 13 47 TOTAL 82 82 85 83 332 FERGUSON GLASGOW SCHUSTER SOTO, INC. 7-Feb 2:00 PM 1 10 5 10 7 32 2 15 15 15 12 57 3 8 5 10 6 29 4 10 10 10 10 40 5 8 5 10 7 30 6 7 5 5 6 23 7 12 10 10 10 42 TOTAL 70 55 70 58 253 3 MICHAEL A. SHIFF & ASSOCIATES, INC. 6-Feb 4:00 PM 1 12 10 10 12 44 2 15 15 15 16 61 3 8 7 10 8 33 4 12 10 10 12 44 5 12 12 10 13 47 6 10 7 10 7 34 7 12 12 10 13 47 TOTAL 81 73 75 81 310 2 SMITH KORACH HA YET HAYNIE PARTNERSHIP 6-Feb 2:00 PM 1 10 5 5 10 30 2 15 10 10 16 51 3 7 5 5 6 23 4 10 5 5 10 30 5 5 5 5 5 20 6 7 5 5 7 24 7 10 10 10 10 40 TOTAL 64 45 45 64 218 4 KEY TO QUESTIONS: (1) PROJECT APPROACH (2) EXPERIENCE (3) UTILIZATION OF INNOVATIVE IDEAS (4) PROGRAMMING ABILITY (5) SCHEDULE FOR COMPLETION (6) SITE EVALUATION APPROACH (7) QUALIFICATIONS OF STAFF " CITY OF AVENTURA INVITATION TO SUBMIT QUALIFICATIONS 97-1-21-2 GOVERNMENT CENTER AND POLICE FACILITY NEEDS ASSESSMENT.STUDY SUBMITIAL DATE: JANUARY 21,1997 2:00 P.M. REQUEST FOR QUALIFICATIONS RFQ #97-1-21-2 CITY OF A VENTURA GOVERNMENT CENTER AND POLICE FACILITY NEEDS ASSESSMENT AND STUDY In accordance with the Consultants' Competitive Negotiation Act, Chapter 287.055, F.S., the City of Aventura invites qualified Architectural firms to submit qualifications to provide a Facility Needs Assessment Study for a new government center, police station and cultural center. Interested firms should pick-up the Invitation to Submit Qualifications package at the following location: . Office of the City Manager City of Aventura 2999 N. E. 191 Street Suite 500 Aventura, FL 33180 Submittals must be received no later than 2:00 p.m. on January 21, 1997 and clearly marked on the outside "GOVERNMENT CENTER AND POLICE FACILITY NEEDS ASSESSMENT STUDY." Late submittals will not be accepted. INVITATION TO SUBMIT QUALIFICATIONS SUBJECT: Government Center and Police Facility Needs Assessment Study OPENING DATE & TIME: January 21,1997 @ 2:00 P.M. SUBMIT TO: Office of the City Manager City of Aventura 2999 N.E. 191 Street, Suite 500 Aventura, Florida 33180 RFQ NUMBER: 97-1-21-2 INTENT The City of Aventura, Florida is requesting the submission of qualifications from qualified architectural firms to provide a facility needs assessment study for a new government center, police station and cultural center building(s). BACKGROUND The newly incorporated City of Aventura is planning to construct a new government center, police station and cultural center. The exact timetable for construction of the building(s) has not yet been determined, however, existing lease arrangements expire in two to three years. At this point, it has not been determined if one facility should house all government services or if a separate facility should be constructed. The government center will house all City operations including City Council Chambers, meeting rooms and cultural facilities. The police facility will house the entire Police Department, including a lockup for temporary holding of prisoners and inside vehicle storage space to accommodate prisoner control. The City of Aventura is approximately 3.5 square miles with a current population of 20,000. The needs assessment will address the potential future growth impact on City operations and facility requirements. . -1- SERVICES SOUGHT The facility needs assessment study will consist of the following: 1. Review the proposed project with City staff. 2. Study routine operations as required in order to achieve a thorough understanding of the operation of the City. 3. Identify and determine, for each distinct operational and/or program element, a set of specific space needs for both current and long-term projected (20 years) operations. This shall include staffing level studies (current and future), vehicle cO!Jnts, traffic patterns, and space analysis. 4. Determine the interaction/adjacency priorities of the operational elements. 5. Determine current site needs, including evaluation of two proposed sites, and current and long-term parking after initial occupancy. 6. Develop concepts (schematic designs) that indicate all City operations in one building at one location or one facility for the Government Center and one facility for the police station. 7. Develop concepts (schematic designs) that would prove most feasible and cost effective. 8. Provide approximate construction and furnishings costs for the new facilities (not including site acquisition). 9. Develop and personally present ten copies of the study report and schematic designs to the City. CONTENT OF PROPOSAL Please submit the following information, with responses numbered accordingly, on 8.5" x 11" sheets: 1. Name, address and telephone number of your firm. 2. Type of organization (i.e., individual, partnership, corporation, joint venture, etc.), year established, and address of home office if different than above. 3. Principals of the firm. 4. Person in charge of the proposed study. -2- 5. Name, function, and qualifications of personnel in the organization who will be involved in this study. Please note, to receive further consideration, at least one person assigned to this project must, within the past five years, have conducted or assisted in the identification of space needs, design and construction of comparable facilities. 6. Proposed time schedule for completion of the study. 7. Provide pictorial examples and floor plan layouts of at least three other similar facilities that the firm has worked on in the last five years. Identify those agencies and provide contact name and information of the individual at the respective agency who was responsible for project coordination. Proposer shall identify, the members of this team who were involved with these buildings, the capacity and extent of their involvement, the firm with which they worked if other than the proposer's firm, and the scope of services provided for each of those facilities, and shall provide documentation of same. 8. Provide initial cost projections on facilities listed in #7 above, along with final project cost figures. 9. General and professional liability insurance company name and extent of coverage. 10. Present projects being processed by the organization or individual firms (include name, type, location, owner, estimated construction cost and percent completed). 11. Future projects under contract by the organization or individual firms (include name, type, location, owner, estimated construction cost and proposed date of completion of project). 12. Standard forms 254 and 255. 13. Any other information you feel is appropriate to assist in consultant selection. 14. Respondents should submit 5 copies of the proposals, one of which shall be unbound. 15. Submittals shall be received no later than 2:00 P.M. on January 21, 1997 and clearly marked on the outside "Government Center & Police Facility Needs Assessment Study." -3- 1_ City of Aventura RFQ 97-1-21-2 Government Center a"nd Police Facility Needs Assessment Study Arquitectonica International, Inc. 550 Brickell Avenue · Suite 200 Miami, Florida 33131 550 Brickell Avenue, Suite 200, Miami: Florida 33! 3! Telep',~one 305/372 ! 8! 2 Telelax 305/372 !!75 . ARDUITECTONICA January 21, 1997 Office of City Manager City of Aventura 2999 NE 191st Street. Suite 500 Aventura, FL 33180 Re: Government Center and Police Facility Needs Assessment Study RFQ: 97-1-21-2 Dear Sirs: Thank you for the opportunity to submit for this study to determine your needs of a new Govern- ment Center and Police Facility. I cannot overestimate the importance of this study in meeting your future needs. It is only through accurate and complete estimates that a masterplan of any significance can be realized. This study will give you the facts and figures needed to establish the future course of construction for two very important facilities, a government center and a police facility. Although we have successfully completed many projects throughout the world, it is the projects in South Florida, our home, in which we hold in great esteem. Our company is structured in such a way, that each client, and consequently each project, no matter how big or small, is given the complete attention needed to successfully finish both on-time and within budget. We feel that this proposed study is one which hearkens to an extensive body of work we have already completed, and we feel that Arquitectonica is especially suited for the City of Aventura. We hope to further present our qualifications in a personal interview. Sincerely, Bernardo Fort-Brescia, FAIA Principal Architecture Planning Interior Design Registration #AA CO0046S 1 Name, Address and Telephone Number of Respondent Firm t; ~ Arquitectonica International Corporation 550 Brickell Avenue, Suite 200 Miami, Florida 33131 Telephone: (305) 372-1812 2 Type of Organization and Year Established ~ Arquitectonica International Corporation is a Florida Corporation established in 1977. 3 Principals of the Firm ,~ The founding, and current managing principals of the firm are Bernardo Fort-Brescia, FAIA and Laurinda Spear, FAIA. " '. 4 Person in Charge of Proposed Study Person in charge of this proposed study: Peter Brand Mr. Brand had more than 14 years of experience in Architecture, including programming and planning. He has recently joined Arquitectonica, and brings extensive experience with projects similar in size and scope to your proposed Government Center and Police Facility. Recently, he has successfully completed the North Miami Beach Public Safety Building, a 12,600 SF site, the Juno Beach City Hall and Police Station, which included extensive master planning, 2 City Hall Annexes and Fire Stations with accompaning poice sub-stations and the Sunrise Community Center. His complete resume can be found :n Section 12 u SF255 - Block 7. 5 Name, Function and Qualifications of Personnel involved in this Study Principal-In-Charge: Project Manager: Planning and Programming: M/E1P Engineering Structural Engineering Civil Engineering Bernardo Fort-Brescia, AlA Peter Brand Sergio Bakas, AlA Tilden Lobnitz Cooper DeSimone, Chaplin and Dobryn Consulting Engineers Weidener Mapping and Surveying All individuals complete resumes will be found in Section 12 of this Submittal -- SF255-Block 07 Aii personnel assigned to this project ha"e either conducted or assisted in the identifica- tion of space needs, design and construction of comparable facilities in the past five years. 6 Proposed Time Schedule For Study The time schedule for this porposed study will take approximately 6 to 8 weeks. We estimate this schedule dependent on the accessibility of your staff for initial interviews in the programming and planning phase, as well as observation of the users and use of current facili- ties. , " 7 Project Information E North Dade Justice Center, Miami, Florida. The North Dade Justice Center sits on a narrow site between US#1 and an environmental preserve. The requirement was to provide, within a prescribed budget, a functional courthouse that is pleasant, exciting, inviting, and responds to the difficult, narrow site. The main courtroom building is raised allowing transparency from the road to the preserve. The curving courtroom bridging is supported by two forms. One, an incomplete rectangular volume, conceals the judges parking and arrival of prisoners; the other, a rounded triangle, contains the entrance to the building and clerk's office, state attorney's office and service areas. Included is a drive up teller for paying fees and tickets expeditiously. The resultant breezeway gives equal importance to visitors arriving from the parking lot, and those arriving by public transportation. The upper volume bends in a sweeping curve to face the approaching north/south traffic while defining a space focussed on the mangrovo and environmental sculpture. The building facades are punc- tuated which reflect the speed of traffic passing by. The large waiting room window is based on the geometric patchwork designs of the Seminole Indians. Each volume is clearly distinguishing by color, material and form. The main courtroom level is tapered in plan: the narr0wer area contains judges chambers and jury courtrooms ~nd a wide:- area contains non-jury courtrooms. Skylights and clerestories allow natural light into the courtrooms spaces, making them more inviting yet avoiding the distractions of view. The courts are linked by a galleiy facing the preserve. The building ;s clad in insulated aluminum panels which reduce heat gain. This building is so infused with daylight that additional lighting is only necessary on cloudy days. The court rooms are iighted by north facing skyiights, the pubiic spaces have generous horizontal INindows, and the administrative area has large vertical window areas. The natural mangrove preserve re- mains completely intact. Artist Elyn Zimmermann designp,d an environmental sculrture as part of the landscape. Client: Contact Name: Contact Info: Metro Dade Governmental Services Administration The Honorable Marshall Ader 1351 NW 12 Street, Room 250 Miami, Florida 33125 (305)-5.17-5076 Estimated Cost: Final Cost: $5,200,000.00 $5,200,000.00 Personnel assigned to this project: Bernardo Fort-Brescia, FAIA (Principal-in-Charge) Sergio Bakas, AlA, CSI (Project Manager) North Dade Justice Center Miami, Florida North Dade Justice Center Miami, Florida North Dade Justice Center Miami, Florida North Dade Justice Center Miami, Florida .' "'-_k ~,. ....,.... '" .I.' \/'~'l~ ': I . /.,' -, I t j '~\0> . ~::'~'- t, Sit~y/."",,;_)f ) r 1 "oJ/ . / /--' 71 I ~, I ;. r- // . ,,'-II/.. "y" : '" "-::. I,...!, / ',"v . ,/ \ /~,',' ,j, ~" // '<&~>> North Dade Justice Center Miami, Florida North Dade Justice Center Miami, Florida Foster City Civic Center, Foster City, California The Foster City Public Library is 21,500 sf and the Community Center is roughly 34,000 sf in a two story structure. The ground level contains a public library, and the second level is a Commu- nity Center. The proposed complex is located on a property owned by Foster City and zoned for public buildings. The purity of the two sloped geometric masses are seen from many major vistas. A visual corridor/axis is established by East Hillsdale Boulevard. The library image tries to address both the park like setting of Ryan Park and the Civic Center as well as allowing it to be linked to the other civic center buildings via pedestrian, vehicular and perceptual connec- tions. Off-street parking required for the Library/Community Center building has been screened from both major streets by the rectilinear building mass. Rectilinear in form, The Library/Community Center runs North/South along Shell Blvd. to allow the building to orient itself to the views of Ryan Park and the Central Lagoon. Large ...."indcw openings along the western elevation capture the view to the park. To differentiate the two building program elements, Community Center and Library, several architectural elements are incorporated to give emphasis to the distinction between library and community center. The window mullions are also directional, with the two story mullions being horizontal while the one story muilions vertical. The windows are sur- rounded in tile that are reminiscent of the Moorish and English Georgian Styles. Client: Contact Name: Contact Info: Estimated Cost: Final Cost: City of Foster City Mr. Chuck Loucks City of Foster City Estero Municipal Improvement District 610 Foster City Boulevard Foster City, California 94404-2299 (415) 5743483 $5,500,000.00 N/A Personnel assigned to this project: Bernardo Fort-Brescia, FAIA (Principal-in-Charge) Sergio Bakas, AlA, CSI (Project Coordination) Foster City Civic Center Foster City, California Foster City Civic Center Foster City, California Foster City Civic Center Foster City, California D Of[] "1_ i r:. _r~ .w ::-;1 r~:JI~I~t: I -1 Foster City Civic Center Foster City, California c-"..- - __'-___1_',.,.-- I,' ,j 'crI~l In t'! I ' ..,'-,~:..... -~ . -- "~"--,.".--- "~1 Fi ., L . . . .. - . \ - - r- ,\ R'Q' I' 1 T F ~'- . _,;~(_::O.N I C A 0-- . - l~ Foster City C' . Foster City CIV1? Center , allfornia I' ~l' . ( h . ri 1'" ' , . ,~.!" .' _ ""'" '-, J I _ . 1 . p , c~ .fj-- · : -~.~ r~Yll ~:ffi" I. ~ ' U, .~~:': ~ - ~-" L-:.JC L ru "".- ~ ~ i . --~_.. ~~ '...- ~ [ . :.' '. ~ ~ .'1,:-. "_ " . -----1J C'..':".. Lj .~ . ';:: · , ~_Tl. I !~ +~fF 1:...'; j, ul 0; ~ ~ . r:::::' ~~ L . ~---= .. J .,\ io...~ ~ Foster City Civic Center Foster City, California Performing Arts & Urban Complex, Dijon, France This project includes a new 1 ,680-seat symphony hall! opera house, a conference center, a 180-room four star hotel, a retail center and eight new office buildings. The design also includes the renovation of two existing exposition halls. The modern citadel is crisscrossed by pedestrian streets that lead to boldly shaped exterior courtyards.The halls are currently being renovated and the new opera is under construction. The new opera bridges over the main access road from the old town of Dijon.The elevated lobby crosses the street, linking the opera to the retail concourse and the entrance to the remodeled exposition hall. The curved opera building is clad in local yellow limestone. An ellipsoid skylight beams up to the sky, marking the lobby of this new cultural center. A large window which depicts the plan of a local park is an important facade element. Inside, the themp, is derived from the abstract plan of the curved building. Its pattern can be found on the terrazzo floor, various wood walls and the balcony railings. Client: Contact Name: Contact Info: Estimated Cost: Final Cost: City of Dijon, France Mr. J. Piemontesi! Mr. ChrEltien Mairie de Dijon, Hotel de Ville Boite Postale 151 0 21033 Dijon Cedex, France 011 (33) 80.74.52.99 $61,000,000.00 NiA Personnel assigned to this project: Bernardo Fort-Brescia, FAIA (Principal-in-Charge) Sergio Bakas, AiA, CSI (Project Supervisor) Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France " Performing Arts & Urban Complex Dijon, France Performing Arts & Urban Complex Dijon, France United States Coast Guard, Bayamon, Puerto Rico The U.S. Coast Guard Housing Family Complex near San Juan, Puerto Rico is the single largest housing project ever released under one contract. The multi-phase complex consists of 149 housing units of several type and sizes, from clustered single-story duplex units and multi- level townhouses of two>1o three or four bedroom, and single-family detached homes. The campus has its own 4,500 SF Child Development Center, a recreation Complex with a main facility and Youth Center, a bath-house and pool facility, tennis courts, basketball courts and softball fields. This gated community locates housing around a central open green space with all the shared amenities. The design incorporates local construction techniques such as poured concrete wall, flat roofs, maximized natural ventilation, large glass areas protected by concrete canopies and the efficient use of solar energy. The development appears highly innovative and friendly while still adhering to strrtt USCG housing specifications and budgets. Arquitectonica was responsible for the master plan as well as the architectural design of this project through construction. This $38 million project bid within budget and is due to open on time in the spring of 1997. Estimated Cost: Final Cost: U.S. Coast Guard/Facilities Constr. & Desgn. Dept. Mr. Spence Walker 1500 Wilson Boulevard Arlington, Virginia (804) 441-6851 $35,000,000.00 N/A Client: Contact Name: Contact Info: Personnel assigned to this project: Bernardo Fort-Brescia, FAIA (Principal-in-Charge) Sergio Bakas, AlA, CSI (Project Manager) United States Coast Guard Facility Bayamon, Puerto Rico JII"- - < T'"l ..:......... kf , , -,~-,~~ ,._~ .-,.' - r 1: :_=;;;~~:':~~~~~~!~~- - ~a&... .i<.. ~.~ ........ United States Coast Guard Facility Bayamon, Puerto Rico United States Coast Guard Facility Bayamon, Puerto Rico United States Coast Guard Facility Bayamon, Puerto Rico United States Coast Guard Facility Bayamon, Puerto Rico ~ ~~I~t ' ~ 1111 ,.) ~fi\~,-l~~-JI jr.='~ .1" I ~1,Wi= i:.'" , ., ~~ 'f~~~ J J~ J @SECONDfl~R~R:~P,(RlGHTI F I/~~- , _~~J P1 I :x I ,Co ~"",, I;;; ::~:o~~':.. /'-, ..,;;,' ,,,,,'-" \:,,/ - ~ (,t::Jfl ~I ITES ca: ~tlOl.~t -: - us. CUAS~ ~ ~~: K.J.J5U; United States Coast Guard Facility Bayamon, Puerto Rico n.:~~ . iF'-c.:-o-,-----~ ;-,~-::~:...~-.... ~ ~~'"""...~.'m ',.....' "" ~":.J':".-......-!'~ .,","l_nf "'" --"',.,~ ft..-..:.. ! ~ ;.~ .,; G".",,,",~ ,.:" ~;::,:,~~,,'7"_" .-..." ,.,,-,,.........---.....,,..,, ... ...."'...,."....,... ,-,-,., :;,':';,;::,..-.-.-....~. ...... ".....;.<...,-""'-".....-.". ""'-""""~'" ....".."-"",'--',.."...., .....,."""T.....c.-.;>,."r...,..... ~:,o-'i .:~. ..~ j" r~-~f ,rr-'t~. JL;_AI1., '::;.---- .~- .. rr- ~'i i'\ _ (~1f . '.1,.' "I 11 nl,. ,''-, ~ "r.;at:;l\lCl!..- qt ....I~;w~I..._ ('_1......""lIl,,_...n....,.,.._ ,1,:, ."""l~nll'_"*" ~,....." riJ_~Ho;...t.-=I>lllUJl .-............""- \~:' :DIH-T lDlIfl ~~::-'-, -41,~.':.. '" ~~';~ :~~. ~'-.--. '~, 1-- ",..,. "';'.-.. !Ii; ,,'O' 1Ii-, r',''' " ..->t' @IOE ELEVA~N ~~. SIDE SIM) ~. C) 'c_':~:... ~ I . . :::: ~ I W'lOl ~D1 Al'JI:H5 United States Coast Guard Facility Bayamon, Puerto Rico r" '~'(' ~." '," .~' "r'~']~rj - 'j] .f,l1.jI,'~",~'''-, ,,~, "~"'.,~,"~ ~,'. I,~,._,,~-, ">,, ','", [1:1' . 'I' - ~L~.J".1 I ,~_.:-,. r,u~/~I)I~IJ.' i'" LF . '.- "11 I~F" .~ I.~~t@. . . l,k~~fu<J~'~~~'[ '1;1 " - ,,:'Ii I" "l'[f"-'~~-"-' i"",c"'~,"'","'''''"'- ~ : ------;:I!~, 'I i"-') 'IT~ -' :'~ , .'t. ~I ~l[i~+:'o' o.~J~.j~~. ...1 ;~:Jl\~: 1----: I ,0 ; ~ .,.. JTI ~,o '" ". · C'!.' ':v' ., ~ '----------'--. '5'" ' , ~ I' I ,,'WJ i , .:""' -'li;J;:t'!~ c~:jit~L:i/~'i " ; I J J)'.i,,"f-;ljj~,l~!:;H ~J 'I~ 0 "', H.F ,.~- .~__:?::~':;.:.;j"I:-~;i I' .~. -=-----=f='-q-~. m~'_/ :} ~ "":,, I "?F ! II r I \.~":~;-;;. '- \. ;X-'~'-~;j";'~'ri, ,; : ; -, I ';~":~-7' p -"Y"j+ " I "j 'I ! "" \.: ;.~~ II.~ ~I' ~.~.=~-- --- "f.-......""""........, }.=fi~....~Q1~1WI :" :...-,.............,....-. (~, ...-..-.. i(: ,""-""',......."'" r. _""'-"'_l'WII';I.I-.'U'Jo.:-'_ ,., '.m..,._.,,~, ~ ,-, .............. I::;;:;;:':;"".~ ,..------- [I:. ~:;: .::::.: '"' "''''''.''" ",,,,.-, ; ,., ..,....,.-....... ,-, - ....,~".._".,,- (....:...\ rn'Jl,~ ~~"J \,1) ;-:.,r""'"1 , .. tL~ ~ ~ !:~r toJSHl United States Coast Guard Facility Bayamon, Puerto Rico 8 Initial and Final Project Costs 1. North Dade Justice Center, Miami, Florida. Estimated Cost: Final Cost: $5.;?00,000.00 $5,200,000.00 2. United States Coast Guard, Bayamon, Puerto Rico Estimated Cost: Final Cost: $35,000,000.00 N/A 3. Performing Arts & Urban Complex, Dijon, France Estimated Cost: Final Cost: $61,000,000.00 N/A 4. Foster City Civic Center, Foster City, California Estimated Cost: Final Cost: $5,500,000.00 N/A 9 Insurance Coverage .~~~.!~~~I,t..: \~:~'gl1J~"~~~i:~:~f:~:tll!J;~tJl'~:~~~~1:?:rr:0~0rf~~?Wl~r:~;::.;;: OA~~~~ ,. I'RODUCIR THIS CERTIFICATE IS ISSUED AS A UArrER OF INFORMATION ONLY AND CONF&RS NO RICHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFlOATE DOES NOT AMEND, EXTEND OR AL TEfl THE: COY~ClI! AP'P'OftDI!D BY THE POL!CII;.~.'-e..!:~.'... .._ _. COMPANIES AFFORDINC COVERACE BUTLER. BUCKLEY. DEETS INC. 6161 ILU~ LAGOON DR.. STE 4Z0 MIAMI FL 33126 LAURENeE_~~~DEETS 305-26?-OD.llifi IUUIlED Ct:IIIRAN'f A tNA Insurance Cempany COhIFW<< B ARqUITfCTONICA INTERNATIONAL OUMPANY CORPORATION C 550 Irickell Avenue. St..200 ~~ Mi..i fL 33131 D ;~QV~~M~e.~.::;.:;:~.;~;~;;~:;';:~~;:;;~~;~~;.:~;~:;:~::~:~;;i~i~:X~:[\~:~:~~;~'? ~:~~~~:.: ::::: :.: ~:: >. 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St..200 Hi4m1 FL 33131 ARQUITE 10 Projects Currently Managed by the Respondent Firm C :(f) a> '0 [ i$2 o \0 Q) : C/) > !-: ~ '::0 !::::l C :0.. 1l ,>- ~ c~.... :J.Qi5 C -'0 a! ~:U E o'a> ..c e-"O .~ 0, a! f-U,O I I I is; I;: ~ I L 10) ..... ~ Ci) co ~I'- ~~ .....~ 0..... ~co I'- 0) ..... ~ j::: a) I'- ~~ 0) ~ -- ~It) C\I Q ~ - ~ ~ o It) a) I'€ :a> 'c. :0 ! ... :0.. :(ij ic: :.Q 'Cil c: (I) c: a! .= co 0) ..... a) I'- 0>0> -..... ~~ -..... coco ~ o o ~ ~ o It) a) 0< enu 100 iC!lC! 100 1010 1010 1~lg cola) J eti' a; ,tR-1 tR- 1 ! l I ~ o o ~ ~ o It) I'- < U o 10 10 '0 10 , . ,0 10 I~ Jet) jtR- ~ o It) et) < u o I~' 10 '0 10 10 ,It) I . lit) itR- I o u Ii 10 ,0 I""". , C\I 'tR- I , o o 18 , . i8 10 10 10 IC!- ,,,,," I~ o C/) o o o o o o Ii 00 enC/) 00 010 010 010 010 -, . OIl'- Ola) 0.11t). Igldl; i~,tR- 1tR-1 I o C/) o o o o o o o o. 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Q, o J: fJ? c: Gl ::J UlOl I-c _0 t'O~ >Ol ::J C t'O 0 >:c en C\J 0- ........ ~N 00 -0 ell o cr: .$ cO o C) ;;C!) ell>. .!:::! Q) C ~ ctl.8 ~C!) O;Cl -co~ (/)00 ell 0 ~ W,Ol co 8.~ u.~C!) UI ::: o (,) en~ "0 "'0. t'O ell J:Ol ~ C 000 o C") 0- N .... o ~ <( u. ai '(3 (/) ~ al I 1:: o U. o -0 ~ ell C .... Q) al ~ i= -0 C ell (I) E ell Z -0 Q) a. >. ~ (/) - C) ell - - o - C ~~ Ol C '0 Ol ~ .E (I) .c ~ N ..... Q.i ~ :::l Cii C Ol i:i5 RESOLUTION NO._ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, SELECTING THE FIRM OF ARQUITECTONICA INTERNATIONAL, INC. TO PERFORM PROFESSIONAL ARCHITECTURAL SERVICES RELATIVE TO RFQ NO. 97-1-21-2, GOVERNMENT CENTER AND POLICE FACILITY NEEDS ASSESSMENT STUDY; AUTHORIZING THE CITY MANAGER OF THE CITY OF AVENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO NEGOTIATE THE TERMS AND FEES FOR SAID WORK; AUTHORIZING NEGOTIATIONS WITH ALTERNATE FIRM TO PERFORM THE REQUIRED SERVICES SHOULD NEGOTIA TtoNS WITH SELECTED FIRM BE UNSUCCESSFUL; AND PROVIDtNG AN EFFECTIVE DATE. WHEREAS, the City of Aventura, in accordance with applicable state law, has requested proposals from firms for services relative to Professional Architectural Services; and WHEREAS, said proposals were evaluated by a Review Team consisting of the Director of Community Services, the Director of Finance Support Services, the Police Chief, and the City Manager; and WHEREAS, said Review Team recommends the selection of the firm of Arquitectonica International, Inc. based on said firm's experience and qualifications; and WHEREAS, said Review Committee recommends the selection of the firm of Michael A. Shiff & Associates, Inc. should the City be unable to reach favorable terms with Arquitectonica International, Inc.; and WHEREAS, the City Council desires to authorize the City Manager to negotiate scope of services and fees with the recommended firm, and with the alwrnate firm, should negotiations with the recommended firm be unsuccessful. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF A VENTURA, FLORIDA, THAT: Section 1. The firm of Arquitectonica International, Inc. be and the same is hereby selected to perform Professional Architectural Services for the City relative to RFQ No. 97-1-21-2, Government Center and Police Facility Needs Assessment Study. Section 2. The firm has been selected on the basis of its experience and qualifications and has not finalized a fee structure with the City. TherEtfore, the City Resolution No. Page 2 Manager shall immediately negotiate the scope of services and basis of fees with said firm. Section 3. The basis of fees above described shall be negotiated by the City Manager and approved by the City Council prior to said firm beginning any labor or work for which the City may later be billed. Section 4. In the event the City is unable to come to favorable terms and fees with the firm of Arquitectonica International, Inc., the City Manager is hereby authorized to negotiate scope of services and fees with the alternate firm of Michael A. Shiff & Associates, Inc. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Councilmember , who moved its adoption. The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder PASSED AND ADOPTED this 18th day of February, 1997. ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA FINANCE SUPPORT SERVICES DEPARTMENT MEMORANDUM FROM: TO: City Council BY: pport Services Director DATE: February 13, 1997 SUBJECT: Resolution awarding contract for Group Dental Plans Recommendation It is .recommended that the City Council adopt the attached resolution which awards a contract for a dental program for city employees. The resolution accepts the proposal of Managed Care of North America for a dental maintenance organization combined with an Indemnity plan underwritten by Security Life. Background On July 16th, 1996 the City Council, based on staff recommendation, appointed the Rhodes Insurance Group as the City's Group Insurance Broker/Consultant. Once that resolution was adopted, we worked with Mr. Lloyd Rhodes of the Rhodes Insurance Group to develop a set of specifications for the Group Insurance program for city employees. The specification included coverages for Life and Accidental Death & Dismemberment, Long Term Disability, Health, 125 Administration and Dental. We were able to acquire good programs for all coverages except for dental. At that time, Mr. Rhodes recommended we reject the bids for dental and go through the proposal process again once we added more employees. We are now to the point where we have a sufficient number of employees to re-bid the dental portion of our Group Insurance Program. Mr. Rhodes, therefore, developed a Request for Proposal for dental insurance. Our primary goal was to offer our employees a choice between a Dental Maintenance Organization (where you choose the dentist from their network) and an indemnity plan (where you go to any dentist and the insurer reimburses you a portion of the cost). We also wanted both the Dental Maintenance Organization (DMO) and indemnity programs to be offered at premium rates which were at a competitive cost. Page 2 Resolution awarding contract for Group Dental Plans for city employees The availability of the RFP was advertised in the Miami Herald on December 23rd, 1996 and January 2nd , 1997. The Rhodes firm also contacted the various insurance companies who deal with dental coverage and provided firms interested with copies of the Request for Proposal. We received sealed proposals in the City Manager's office on January 30th. A total of nine (9) proposal packets were received. Some packets included proposals for more than one plan. Attachment "A" is a summary of the firms provided with the RFP and those making proposals. From this document, it is apparent that we received a good number of proposals from both DMO and Indemnity plans. Attachment "B" is a summary of premium rates proposed by each company. Mr. Rhodes evaluated all proposals based on premiums and benefits proposed and the ability to offer our employees a choice between a DMO and an Indemnity plan. His analysis reflected that only two companies (Cigna and MCNA) met our primary criteria of offering both a quality DMO and indemnity plan, at competitive premiums and with acceptable benefits. His comparison of these two companies is included as Attachment "D". Based on further analysis and reference checks, Mr. Rhodes concludes that the MCNA proposal with the Security Life indemnity offers the best overall benefits and cost com~ination. He, therefore, recommends that we award the contract to MCNAlSecurity Life. I reviewed Mr. Rhodes recommendation and detailed analysis and concur with his recommendation. The monthly, yearly and bi-weekly cost of the proposed program is shown as Attachment "E". Based on my experience at other Cities, the vast majority of employees will choose the DMO because their payroll deduction is less and because the benefits are better. We, therefore, anticipate that the total cost to the City of adding dental to our Group Insurance program will average less than $25 per month or $300 per year per employee. There is sufficient amounts budgeted in each departments' 1996/1997 budget for health and dental insurance to pay this cost. Again, I recommend approval of the Dental program proposed by MCNAlSecurity Life. I believe that it provides a quality dental program to go along with the remainder of our Group Insurance Program. If you have any questions, please feel free to contact me. HMKlmn ~~~ ~~- <~ 'O~ .e-~ ..... ~ ~ U=:4_ Attachment A 0 "'d "'d "'d "'d "'d "'d ~ 0 0 0 0 ~ v v v v v v gf "'d "'d "'d "'d "'d "'d -~ ::;8 ::;8 ::;8 ::;8 'S: 'S: 'S: 'S: 'S: .~ Cl ~ Cl ~ Cl .E 0 .:a 0 0 0 0 0 \-; \-; \-; \-; \-; l-< ~ '2 ~ '2 ~ ~ ;:; ~ ~ ~ ~ ~ ~ 0 l:: U ...... ...... ...... ...... ...... ...... 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N N \0 00 ~ ..... ::l 0 ~ 9 ::l r-- 00 t'-; V\ 2~ ~ 2~ v\ r-..: 0 is: ~ d Z N ~ ('(') N 11'\ ~ . ~ - - - ..... ~ "'8 0 ~ ~ "EQ:l 0\ N .... -a ~ c: 'gj ~ -ac: ..... 0\ N ~ 'It' 00 00 0 ~ ~ v\ ~ g 00 B ~ is: ~ z B~ ('(') 0 ~ - - - ..... - <:r.J en - c: "'8 0 ~ ~ ..Sll ~ \0 .... -a ~ c: 'gj ~ "'8< ~ 'It' V\ 0\ ~ 0\ \0 0 ..Sll ~ N ~ g -..:t' c: ~ ~ z -a 0 .:g ~ ~ ('(') ..... ..... <:r.J B - - - - en '2 '2 -g 2:! ~ -g 2:! .2:- % % 6 ~ .~ .:a ~ 0 <:r.J ~ = <:r.J U ~ ~ '" '" ;g a '" ;g '" ::l ::l ::l ::l ..... 0 is: is: i B Q,l is: is: is: c: ~ Cl) ~ 11 ~ Cl) ~ Cl) ~ ~ ~ - ~ ~ ~ ::l 0 0 0 0 0 0 0 <.-' Q Q Q Q Cl) 0 Q Q Q M &3 &3 &3 &3 ~ &3 &3 &3 &3 Attachment B Page (2) of (2) ~ o ~ o u ~ ~~ ~ 0 ~S :Sr-!.. ~ 0\ ~~ ~~ o i Attachment C Page (1) of (2) THE RHODES INSURANCE GROUP February 10, 1997 1219 Easr Las alas Boulevard Fort Lauderdale, Florida 33301 Telephone 954-524-5075 Facsimile 954-525-1248 Mr. Harry M, Kilgore, Dir. Finance/Support Services City Of Aventura 2999 NE 191 Street, Suite 500 Aventura, Fi 33180 Dear Harry, We have completed our review of the proposals received regarding RFP # 97-1-30-3, Group Dental Plans. In addition to the public advertisement, the RFP was mailed to fifteen companies, Proposals were received from nine companies. A listing of these companies, along with the types of plans submitted, is attached for your review, The objectives considered in our analysis and contained within the RFP are outlined below, . Offer the employees the option of an indemnity plan (freedom of choice of dentists) or a dental maintenance organization (DMO) . Establish a competitive dental benefit package for the City of Aventura's employees and eligible dependents · Obtain dental benefits at a competitive cost · Establish a relationship with a company capable of providing superior and responsive service In reviewing the proposals received, there were four companies that provided a proposal for both an indemnity plan and a DMO plan, There were four companies that responded with an indemnity plan only, The companies providing indemnity plans only required 100% enrollment or, in one case, a minimum of 25 employees. Based on this requirement, these proposals were deemed non-responsive to the objectives outlined in the RFP, There was one company that provided a DMO plan only. This proposal was not considered responsive due to the inability to have an indemnity plan offered alongside the DMO benefits. Specializing In Employee Benefits Attachment C Page (2) of (2) In reviewing the four companies that responded with both an indemnity and a DMO plan, there were two companies which provided indemnity benefit levels similar to those requested, The other companies had indemnity benefit levels which were considerably less than the benefits requested, As an example, 12 month waiting periods imposed for both major services and orthodonture, The two companies providing DMO plans as well as indemnity plans with acceptable benefits were Cigna/Connecticut General and Managed Care of North America/Security Life, A thorough analysis of benefits and premiums indicates that the MCNNSecurity Life proposal has the best overall value. The MCNA DMO plan compares favorably to the most expensive Cigna Plan (F190) with premiums approximately 38% less than Cigna. The Security Life indemnity plan benefits are not quite as rich as the Connecticut General plan; however, given the premium differential of 40% the Security Life plan provides much more value, The MCNNSecurity Life proposal also includes an I8-month guarantee for the indemnity plan and a three-year rate guarantee for the DMO plan. References have checked out favorable for MCNA and Security Life. The Rhodes Insurance Group recommends that MCNNSecurity Life be selected to provide dental benefits for the employees of the City of Aventura effective March 1, 1997, I have enclosed the materials used in the analysis for your review. Please let me know if you have any questions regarding this analysis and recommendation, ~ Lloyd F. Rhodes cc: Lisa Hassel enclosures Attachment D City of Aventura Dental Plan RFP 97.1.30.33 Managed Care of North America. 300S $11.98 $20.57 $21.60 $29.50 Three Years Managed Care of North America/Securi Life $38.18 $22.49 $83,71 $44,98 $59.96 $40.17 $116.20 $61.85 1 Year 18 Months ImjQ~rMQimC(:,ptlbytln}< Managed Care of North America. OOS $11.98 $17,99 $18.71 $24.24 Managed Care of North America Securi Life $38.18 $22.49 $70,05 $38,23 $53,43 $34,87 Em 10 ee Plus Famil $92,79 $50,04 ImJ~~elii~el.tl~qQtr.1yljgn~) Managed Care of North America. 300S $0.00 $1.19 $1.33 $2,43 Managed Care of North America/Securi Life $0.00 $3.11 $2,45 $5.45 DMO Indemnity Indemnity DMO Indemnity THE RHODES INSURANCE GROUP Cigna F1'()2 $19,43 $41.38 $43,02 $61.23 18 Months Cigna Cigna F1'()2 $19.43 $34.80 $35.94 $48.69 Cigna F1'()2 Cigna F1'()2 $0.00 $3.04 $3,27 $5,79 Cigna $0.00 $6,30 $3.02 $10 .80 Attachment E CITY OF AVENTURA COMPUTATION OF CITY AND EMPLOYEE COSTS GROUP DENTAL INSURANCE PROPOSALS PER MONTH, PER YEAR AND PER PAY PERIOD MONTHLY EMPLOYEE EMPLOYEE +SPOUSE EMPLOYEE + CHILDREN EMPLOYEE + FAMILY DMO MANAGED CARE OF N. AMERICA MONTHLY EMPLOYEE PREMIUM CITY COST COST 11.98 11.98 0.00 20.57 17.99 2.58 21.60 18.71 2.89 29.50 24.24 5.26 INDEMNITY SECURITY LIFE MONTHLY EMPLOYEE PREMIUM CITY COST COST 22.49 22.49 0.00 44.98 38.23 6.75 40.17 34.87 5.30 61.85 50.04 11.81 YEARLY EMPLOYEE YEARL Y EMPLOYEE YEARLY PREMIUM CITY COST COST PREMIUM CITY COST COST EMPLOYEE 143.76 143.76 0.00 269.88 269.88 0.00 EMPLOYEE +SPOUSE 246.84 215.92 30.92 539.76 458.80 80.96 EMPLOYEE + CHILDREN 259.20 224.57 34.63 482.04 418.39 63.65 EMPLOYEE + FAMILY 354.00 290.93 63.07 742.20 600.50 141.70 PER PAY PER PAY PERIOD EMPLOYEE PERIOD EMPLOYEE PER PAY PERIOD PREMIUM CITY COST COST PREMIUM CITY COST COST EMPLOYEE 5.53 5.53 0.00 10.38 10.38 0.00 EMPLOYEE +SPOUSE 9.49 8.30 1.19 20.76 17.65 3.11 EMPLOYEE + CHILDREN 9.97 8.64 1.33 18.54 16.09 2.45 EMPLOYEE + FAMILY 13.62 11.19 2.43 28.55 23.10 5.45 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA, AWARDING AND LETTING A CONTRACT FOR THE CITY'S DENTAL INSURANCE PROGRAM TO MANAGED CARE OF NORTH AMERICA/SECURITY LIFE; AUTHORIZING THE CITY MANAGER OF THE CITY OF AVENTURA, FLORIDA, ON BEHALF OF SAID CITY, TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura has employees rendering valuable services and WHEREAS, the City desires to offer a Group Insurance program which offers good benefits at an affordable cost to the City and its employees, and WHEREAS, the City has properly solicited and received requests for proposals for the dental coverage's included in the Group Insurance program for City employees; and WHEREAS, the City's Group Insurance Broker/Consultant has received the various proposals and, along with City staff, recommends award to Managed Care of North America/Security Life; and WHEREAS, the City Council, upon the recommendation of City staff, desires to award the contract to said companies, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1: The contract for dental insurance programs be awarded to Managed Care of North America/Security Life in accordance with the Proposal submitted by said companies. Section 2: The City Manager of the City of Aventura, Florida, be and the same is hereby authorized to execute, on behalf of the City, a contract by and between the parties embodying the terms and conditions as set forth in the subject Request for Proposal No.# 96-1-30-2. Section 3: The City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this resolution. Section 4: This Resolution shall become effective immediately upon its adoption, The foregoing Resolution was offered by Councilmember , who moved its adoption, The motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Council member Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder PASSED AND ADOPTED this 18h day of February, 1997. ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA, OBJECTING TO THE USE OF THE NAME A VENTURA BEACH BY THE SUNNY ISLES CHARTER COMMISSION IN THE NAME SELECTION PROCESS FOR THE SUNNY ISLES AREA; URGING THE CHARTER COMMISSION NOT TO USE THE NAME AVENTURA BEACH; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Aventura, Florida is a new City, having recently incorporated on November 7, 1995 and is striving to create an independent, distinct and unique municipal corporate identity with the name Aventura; and WHEREAS, it has come to the attention of the City of Aventura City Council that the Sunny Isles community, through its Charter Commission, is considering the use of the name Aventura Beach as its municipal identity; and WHEREAS, this City Council believes that the use of the name Aventura Beach by the newly incorporated area will cause confusion to those who are not intimately familiar with the political structure in Dade County; and WHEREAS, this Council believes that individuals seeking to purchase property for residence or business within Aventura Beach could be misled or deceived to think they were purchasing property within the municipal limits of the City of Aventura; and WHEREAS, this City Council wishes to convey to the Metropolitan Dade County Commission and the Sunny Isles Charter Commission that it vehemently opposes the use of the name Aventura Beach by the Sunny Isles area as its municipal identity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, THAT: Resolution No. Page 2 Section 1. This Council opposes the use of the name Aventura Beach as the municipal identity for the Sunny Isles area. Section 2. This Council strongly urges the Charter Commission for the Sunny Isles area not to select the name Aventura Beach as its corporate municipal identity. Section 3. This Council appeals to the Metropolitan Dade County Commission not to approve the Charter submitted by the Sunny Isles Charter Commission in the event that the name Aventura Beach is utilized, Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Councilmember moved its adoption, The motion was seconded by Councilmember being put to a vote, the vote was as follows: , who , and upon Councilmember Arthur Berger Councilmember Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Vice Mayor Patricia Rogers-Libert Mayor Arthur I. Snyder PASSED AND ADOPTED this 18th day of February, 1997. ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM Eric M. Soroka, City TO: FROM: City Council DATE: February 14, 1997 SUBJECT: Ordinance Extending the m of the Class "C" Sign (Billboards) Moratorium by Ninety Days 1 st Reading February 18, 1997 City Council Meeting Agenda Item L [) 2nd Reading March 4, 1997 City Council Meeting Agenda Item _ RECOMMENDATION It is recommended that the City Council adopt the attached Ordinance which extends the term of the Moratorium on Billboard signs by 90 days. The proposed sign code for the City will be presented next week. It is anticipated that based on workshops and public hearings, the new code will be in place within 60 days. BACKGROUND The City Council adopted Ordinance 96-12 on August 20, 1996 which imposed a moratorium upon the issuance of permits for the installation, construction or modification of Class "C" commercial advertising signs. We are in the process of adopting a new sign code that would address Class "C" signs and should be finalized within 60 days. EMS/aca Attachments CC0231-97 ORDINANCE NO. AN ORDINANCE OF THE CITY OF A VENTURA, FLORIDA, AMENDING ORDINANCE NO. 96-12 BY AMENDING THE TERM THEREOF; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 96-12 provides for a building moratorium on the issuance of development orders and development permits upon Class "C" Commercial Advertising Signs (including billboards) within the City limits of the City of Aventura; and WHEREAS, the City Council wishes to extend the term of the moratorium as provided in Ordinance No. 96-12. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, AS FOLLOWS: Section 1. Section 8 of Ordinance No, 96-12 is hereby amended to read as follows: Section 8. Term. The moratorium imposed by this Section is temporary and, unless dissolved earlier by the City Council, shall automatically dissolve 270 days after the effective date of this Ordinance or upon the adoption of the new Class "C" Sign regulations of the City, the formulation of which shall be expeditiously pursued, whichever occurs soon. Section 2. Severabilitv. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance Ordinance No. Page 2 but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 3.. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Councilmember who moved its adoption on first reading. This motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Council member Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia-Rogers Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder The foregoing Ordinance was offered by Councilmember who moved its adoption on second reading. This motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Council member Jeffrey M, Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder PASSED AND ADOPTED on first reading this 18th day of February, 199il. 2 Ordinance No. Page 3 PASSED AND ADOPTED on second reading this day of March, 1997. ARTHURI.SNYDER,MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY /tms 3 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM FROM: TO: DATE: SUBJECT: 1 st Reading February 18, 1997 City Council Meeting Agenda Item to - E 2nd Reading March 4, 1997 City Council Meeting Agenda Item _ RECOMMENDATION It is recommended that the City Council adopt the attached Ordinance which establishes regulations concerning commercial filming activities within the City. . BACKGROUND It has come to my attention that, on occasion, commercial filming takes place within the City. Although it has not posed a problem, it would be in the City's best interests to adopt a permit process to ensure that the residents are not negatively impacted by these activities. From a promotional standpoint, the City should welcome the filming activities so long as they are regulated. The Ordinance establishes permitting requirements and filming limitations. The Ordinance applies to commercial filming activities and provides for exemptions including the media when filming on-going news events. If you have any questions, please feel free to contact me. EMS/aca Attachments CC0229-97 ORDINANCE NO. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, CREATING FILMING REGULATIONS FOR THE CITY; PROVIDING FOR DEFINITIONS; PROVIDING FOR APPLICABILITY; REQUIRING A PERMIT AND PERMIT FEE; PROVIDING FOR LIMITATIONS; REQUIRING NOTICE TO OWNERS; ESTABLISHING CRITERIA FOR ISSUING PERMITS; PROVIDING AN APPEAL PROCEDURE; PROVIDING FOR EXEMPTIONS; PROVIDING PENALTIES; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE WHEREAS, the City Council has determined that unregulated filming throughout the City has had a negative impact on residents and properties located in proximity to filming locations; and WHEREAS, this Council has determined that the regulation of film production within the City promotes the general welfare of the residents and property owners in the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF A VENTURA, FLORIDA, AS FOLLOWS: Section 1 Definitions. For the purposes of this Ordinance, the following terms, phrases, words and derivations shall have the meaning given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and the words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. "Film" or "Filming" shall mean any and all still, live or motion picture productions whether made on or by film, electronic tape, or any other electronic device used to produce theatrical motion pictures, television entertainment motion pictures, industrial motion pictures, television commercials, or print media. Filming shall include the erection and dismantling of the equipment associated therewith. "City Manage"" shall mean the City Manager or authorized designee. "Pennit" shall mean a permit issued by the City in accordance with the terms of this Ordinance. "Person" shall mean any individual, partnership, firm, corporation, association or other entity. "City" shall mean the City of Aventura. Section 2. Applicability. This Ordinance shall apply to all the lands within the City's jurisdiction whether public or private. Section 3. Pennits. A. Permit Required. No Person shall Film within the City without first applying for and obtaining a Permit from the City Manager. All Permits shall be conspicuously displayed at the Filming location. B. Permit Application. Applications for a Permit shall: (i) be on the form provided for by the City; (ii) identify the applicant; (iii) identify the location(s) where Filming is going to be conducted. If applicant is the owner of the property where Filming is going to be conducted, the City shall require proof of ownership, such as the deed, or if applicant is not the owner, then the City shall require the owner's sworn consent to the Filming and proof of ownership; 2 (iv) shall require that applicant provide evidence of public liability insurance in the minimum amount of $1,000,000 or as otherwise established by the City. All insurance policies shall name the City as additional insured; (v) shall include a parking plan for automobiles, trucks and other vehicles connected with the Filming; (vi) shall include a site plan for the location(s) where Filming will be conducted; (vii) shall require that applicant post a $5,000 cash bond to be held by the City to be used, if necessary to repair damage to public property caused by the Filming. C. Limitations on Permits. Permits issued by the City shall be subject to the following: (i) No Filming shall be permitted from 11 :00 p.m. to 7:00 a.m. (ii) Other limitations as specified by the City Manager depending on the location and type of Filming such as, and by way of example, requiring an off-cluty police officer to be present during Filming. D. Limitation on Location. No Filming shall be conducted from a given permitted location more than four times during a 12 month period. There shall be a minimum period of 30 calendar days of Filming inactivity following the expiration of a Permit for a particular location. 3 E. Permit fees. A Permit fee in the amount of $100.00 shall be due and payable at the time of Permit application. Permit fees shall be doubled for all Filming which is done without first obtaining a Permit. Section 4. Notice to Owners. Forty-eight hours prior to commencing any permitted Filming the Permit holder shall notify in writing all property owners within 300 feet of the Filming location. The notice to owners shall include but not be limited to the location, date, hours and subject matter of the Filming. Section 5. Permit Criteria. A Filming Permit shall be granted unless the City Manager finds that the proposed Filming: A. unduly impedes governmental business or public access; or B. conflicts with previously scheduled activities; or C. imperils public safety. Section 6. Penalties. Any Person who violates the provisions of this Ordinance shall be subject to a $500.00 fine and revocation of the Permit. Section 7. Exemptions. The following shall be exempt from the provisions of this Ordinance: A. Individuals Filming or videotaping only for their own personal or family use. B, Employees of print or electronic news media when Filming on-going news events, This exception shall not apply to simulations or re-enactments orchestrated by print or electronic news media. 4 C. Indoor Motion Picture Studios. D. Governmental agencies or instrumentalities including, but not limited to, a news service created or established by the United States Information Agency, provided that notification is received by the City Manager prior to filming. Section 8. Variances. Upon application to the City Manager, variances may be granted from the terms of this Ordinance, provided that: A. Signatures indicating consent have been obtained from all of the owners of property located within 300 feet of the Filming location; and B. A finding is made by the City Manager that the variance will not be injurious to the area involved or otherwise detrimental to the public welfare; and C. The Filming proposed to be done as a result of the variance will be conducted in accordance with all standards in this Ordinance other than those for which a variance is being granted. Section 9. Appeals. Any Person aggrieved by the terms of a Permit issued by the City Manager, by the decision not to issue a Permit, by the revocation of a Permit, or by the denial of a variance may, within 10 days of the decision, appeal to the City Council whose decision shall be final. Section 10. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decisions shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand 5 notwithstanding the invalidity of any part. Section 11. Inclusion in the Code. It is the intention of the City Council, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of Ordinances, City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intention; and that the word "Ordinance" may be changed to "Section" or other appropriate word. Section 12. Effective Date. This Ordinance shall be effective upon adoption on second reading. The foregoing Ordinance was offered by Councilmember , who moved its adoption on first reading. This motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder The foregoing Ordinance was offered by Councilmember , who moved its adoption on second reading. This motion was seconded by Councilmember , and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Councilmember Ken Cohen 6 Council member Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder PASSED AND ADOPTED on first reading this 18th day of February, 1997. PASSED AND ADOPTED on second reading this _ day of March, 1997, ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SMITH, CMC, CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: RICHARD JAY WEISS, CITY ATTORNEY EMSltms 7 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM DATE: February 14, 1997 TO: City Council FROM: Eric M. Soroka, City SUBJECT: Noise Ordinance 1st Reading December 17,1996 City Council Meeting Agenda Item 6-D 2nd Reading January 7,1997 City Council Meeting Agenda Item (Continued) 2nd Reading February 4, 1997 City Council Meeting Agenda Item 2!L (Continued) 2nd Reading February 18, 1997 City Council Meeting Agenda Item -::L.. RECOMMENDATION It is recommended that the City Council adopt the attached Ordinance regulating excessive noise to protect our residents. This Ordinance was prepared to respond to several situations that have occurred in the City that have been brought to our attention. Based on the review of the Ordinance at the February 12, 1997 Workshop, the Ordinance was revised as follows: 1. Construction regulations have been deleted from the Ordinance and will be addressed in a separate Ordinance. 2. The loading section was revised to add "plainly audible" and distance limitations. 3. The fine section was increased to $250.00 for a first offense and $500.00 for a second offense. BACKGROUND The Ordinance declares the following acts to be in violation of the Ordinance: 1. Excessive noise; 2. Horns, signaling devices, etc.; 3. Radios, televisions, musical instruments, etc.; 4. Animals, birds, etc., between the hours of 11 :00 p.m. and 7:00 a.m.; 5. Exhausts; Memo to City Council Page 2 6. Firearms or explosives; 7. Loudspeakers or sound amplifiers between the hours of 11 :00 p.m. and 7:00 a.m. on weekdays and 12:00 a.m. and 8:00 a.m. on weekends and holidays; 8. Loading and unloading between the hours of 7:00 p.m. and 7:00 a.m. on weekdays and 7:00 p.m. and 8:00 a.m. on weekends and holidays; 9. Commercial maintenance equipment within 100 feet of any residential area between 7:00 p.m. and 7:00 a.m. weekdays and 7:00 p.m. and 8:00 a.m. weekends and holidays; The Ordinance provides for a permit process for special events that are expected to have noise levels which exceed the Ordinance. The Ordinance provides for enforcement by the Community Development Department and the Police Department and establishes a fine system. The Ordinance was developed based on a review of similar ordinances from North Miami Beach, Bal Harbour, Coral Gables and Key Biscayne. If you have any questions, please feel free to contact me. EMS/aca CC0232-97 ORDINANCE NO. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; ESTABLISHING PROHIBITIONS AGAINST EXCESSIVE NOISE; PROVIDING FOR DEFINITIONS; ESTABLISHING PROHIBITED ACTS; REQUIRING PERMITS FOR SPECIAL EVENTS; PROVIDING FOR EXEMPTIONS; PROVIDING FOR ENFORCEMENT AND PENALTIES FOR VIOLATION; PROVIDING FOR REPEAL OF CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE. WHEREAS, Section 8.03 of the City Charter incorporates all code provisions, ordinances and resolutions contained in the Code of Metropolitan Dade County (the "County Code") on the date of the adoption of the City Charter; and WHEREAS, this City Council wants to repeal any conflicting provisions of the County Code pertaining to excessive noise, and establish its own definitions and prohibitions against excessive noise, as well as enforcement and penalties for violations; and WHEREAS, it is protective of the public health, safety and welfare and in the public interest of the residents of the City for the City Council to regulate excessive noise; and WHEREAS, nothing in this Ordinance shall impair the enforcement of more restrictive noise restrictions imposed upon private property pursuant to the provisions of Restrictive Covenants of Homeowners' Associations and Master Associations or the provisions of Declarations of Condominium or bylaws, rules or regulations issued thereunder. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Ordinance No. 97-_ Page 2 Section 1. Prohibition. It shall be unlawful for any person to make, continue or cause to be made or continued any noise disturbance. For purposes of this Ordinance, the term "noise disturbance" shall mean any sound in quantities which are or may be potentially harmful or injurious to human health or welfare, or which unnecessarily interferes with the enjoyment of life or property, including outdoor recreation, of a reasonable person with normal sensitivities. Section 2. Definitions. The following words, terms and phrases when used in this Ordinance shall have the meaning ascribed to them in this Section, except where the context clearly indicates a different meaning: A. Alarm. Any fire, burglary, motor vehicle, motorboat or civil defense alarm, whistle or similar stationary emergency signaling device. B. Construction. Any site preparation, assembly, erection, substantial repair, alteration, demolition or similar action, of public or private rights-of-way, structures, utilities or similar property. C. Emerqencv. Any occurrence or set of circumstances involving actual or imminent physical trauma or property damage demanding immediate attention. D. Holidavs. In addition to Sundays, those days declared by the laws of the State to be legal holidays, including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. E. Motor Vehicle. A two or more wheel vehicle, or machine, propelled or drawn by mechanical power, gas or diesel, and used on the public roads and highways in the transportation of people or property. F. Motorboat. Any vessel which is propelled or powered by machinery and which is used or capable of being used as a means of transportation on water. G. Plainlv Audible. Refers to noise which is unreasonably loud, raucous or jarring, Section 3. Specificallv Prohibited Acts. The following acts are declared to constitute a violation of this Ordinance: A. Excessive Noise. Any noise which is of such character, intensity or duration that it constitutes a noise disturbance. B. Horns. Sionalino Devices, etc. The sounding of any horn or signaling device on 2 Ordinance No. 97-_ Page 3 any Motor Vehicle or Motorboat on any street or place in the City, except as a danger warning; the creation by means of any such signaling device of any unreasonably loud or harsh sound; and the sounding of any such device for any unnecessary and unreasonable period of time. C. Radios, Televisions, Phonoqraphs, Musical Instruments, etc. The using, operating, playing, or permitting to be played, used or operated any radio, television, phonograph, musical instrument, or other machine or device for the producing or reproducing of sound in such manner as to disturb the peace, quiet and comfort of the neighboring inhabitants, or at any time with louder volume than is necessary for convenient hearing for the person or persons who are in the room, Motor Vehicle, Motorboat or area in which such machine or device is operated and who are voluntary listeners thereto. The operation of any such radio, television, phonograph, musical instrument or other machine or device between the hours of 11 :00 p.m. and 7:00 a.m. on weekdays and 12:00 a.m. and 8:00 a.m. on weekends and Holidays in such a manner as to be Plainly Audible at a distance of 100 feet from the building, structure, Motor Vehicle, or Motorboat in which it is located shall be prima facie evidence of a violation of this Ordinance. D. Animals, Birds, etc, The owning, possessing or harboring of any animal or bird which causes, between the hours of 11 :00 p.m. and 7:00 a.m., frequent or continued noise which is Plainly Audible at a distance of 100 feet from the building or structure in which the animal or bird is located. E. Exhausts. The discharge into the open air of the exhaust of any engine, stationary internal combustion engine, Motor Vehicle or Motorboat engine, except through a muffler or other device which will effectively prevent loud or explosive noises therefrom. F. Firearms or Explosives. The use or firing of any explosives, firearms or similar devices, except in an Emergency, or using or firing firecrackers, skyrockets or the like without the prior approval of the City Manager. G. Loudspeaker or Sound Amplifier. The using or operating of any loudspeaker, loudspeaker system, sound amplifier or other similar device between the hours of 11 :00 p.m. and 7:00 a.m. on weekdays and 12:00 a.m. and 8:00 a.m. on weekends and Holidays, such that the sound therefrom is Plainly Audible at a distance of 100 feet from the building, structure, Motor Vehicle or Motorboat in which it is located; provided, however, that this shall not apply to any public performance, gathering or parade for which a permit has been obtained from 3 Ordinance No. 97-_ Page 4 the City Manager pursuant to Section 4 of this Ordinance. H. Loadina or Unloadina. The creation of a noise disturbance in connection with the loading, unloading, opening, closing or other handling of boxes, crates, containers, refuse cans or other objects between the hours of 7:00 p.m. and 7:00 a.m. on weekdays and 7:00 p.m. and 8:00 a.m. on weekends and holidays, such that the sound is plainly audible at a distance of 100 feet from the building which it is located. I. Commercial Maintenance Eauipment. The use of commercial maintenance equipment which creates a noise disturbance in connection with the operation of said equipment within 100 feet of any residential area between 7:00 p.m. and 7:00 a.m. weekdays and 7:00 p.m, and 8:00 a.m. weekends and Holidays. J. Defect in Motor Vehicle or Motorboat. The use of any Motor Vehicle or Motorboat so out of repair, so loaded or in such a manner as to create loud or unnecessary grating, grinding, rattling or other noise. K. Hawkers/Peddlers. The shouting and crying of peddlers, hawkers, and vendors which disturbs the peace and quiet of the neighborhood. L. Schools. Courts. Hospitals. Places of Reliaious Worship. The creation of a noise disturbance on any street or place adjacent to any school, court, hospital or place of religious worship, while the same are in use, which unreasonably interferes with the operation of such institution or which disturbs or unduly annoys the persons within such institutions, M. Aircraft. The use of any mechanical loudspeakers or amplifiers in any moving airplane or any other kind of aircraft, over any part of the City, for advertising or other purposes. N. Open Air Concerts. Musical Broadcasts. etc. The playing, broadcasting or transmitting of music in such a manner as would reasonably be calculated to attract a crowd or cause persons to congregate in or on any open space, lot, yard, park, sidewalk or street, or to permit the same to occur on or from any property owned, leased or occupied by said person(s) without first having obtained a permit to do so as provided in Section 4 of this Ordinance; except no permit shall be required of any person(s) in order to engage in such activity within the residential property wherein such person(s) resides. Section 4. Permits for Special Events. Upon written application to the City 4 Ordinance No. 97-_ Page 5 Manager or his or her designee submitted a minimum of ten days prior to an event at which noise levels are expected to violate this Ordinance, the prohibitions or hour restrictions contained herein may be modified subject to such conditions as the City Manager may impose. The decision of the City Manager shall be final and not subject to appeal, except by writ of certiorari in accordance with law. A. Permit Application Information. The application for a permit under this Section shall contain the following information: 1. The name, date of birth, address and telephone number of the person who will be in charge of the activity or event for which a permit is requested; 2. The name of the person or entity seeking the permit; 3. The exact date and time for which the permit is sought; 4. The exact location of the activity or event for which a permit is requested; and 5. A description of the activity or event for which a permit is requested. B. Permit Contents. Time Restrictions. Permits issued under this Section shall specify the date and time during which the activity or event authorized by permit may be conducted. No permit shall be issued which encompasses more than one calendar day, or a span of hours in excess of eight hours; nor shall the requested activity or event commence or continue beyond the hour of 11 :00 p,m, in any case. C. Procedures for Administrative Permits. The City Manager is hereby authorized to promulgate reasonable rules and procedures for the application, issuance and revocation of such permits. D. Criteria for Permit Issuance: Postinq of Bond, Issuance of a permit under this Section shall be based on a determination by the City Manager or his or her designee that the activity or event for which a permit is requested does not constitute a threat to public safety; constitute a danger or impediment to the normal flow of traffic; or constitute a potential disturbance of the peace and quiet of persons outside the premises where the activity or event is located. The City Manager or his or her designee may require that a bond be posted in an amount sufficient to secure the costs of cleanup, repair or replacement of damage or destruction of property and shall be subject to forfeiture for purposes of paying any such costs, 5 Ordinance No. 97-_ Page 6 E. Person Desiqnated As Beinq In Charqe To Be Present. The person designated in the permit application required in this Section as being the person in charge of the activity or event for which the permit is sought must remain at the location of said activity or event during the entire time stated in the permit. It shall be unlawful and a violation of this Section for said designated person in charge to fail to remain in attendance at the location of the activity or event authorized by the permit for the entire time specified in the permit. Section 5. Exemptions. The terms and prohibitions of this Ordinance shall not be applied to or enforced against: A. Any Motor Vehicle, Motorboat or other vehicle of the City, the County, the State or licensed public utility vehicle within the City while engaged in necessary public business. B. Excavation or repairs of bridges, streets, highways, street lights or utilities, by or on behalf of the City, the County, or the State, or performance of such work during the night if the public welfare and convenience renders it impossible to perform such work during the day. C. A reasonable use of amplifiers or loudspeakers in the course of public addresses or gatherings which are non-commercial in character; noise generated in the course of a special activity or event which has obtained a permit pursuant to Section 4 of this Ordinance; noise generated for the purpose of alerting persons to the existence of an Emergency or noise generated in the performance of Emergency work. Section 6. Enforcement. This Ordinance shall be enforced by the City Community Development Department and Police Department or any other official of the City authorized to enforce this Ordinance Section 7. Penalties, A City Police Officer or Code Enforcement Officer ("Officer") who finds a violation of this Ordinance shall issue a citation to the violator requiring correction of the violation, and shall impose a fine in the amount of $250.00 for which the violator shall be liable. If the violation is not corrected within the time specified by the person issuing the citation, after taking into consideration the nature and type of noise involved, by the violator after issuance of the citation, the Officer shall issue a second citation and shall impose an additional fine in the amount of $500.00. In the event that the violation continues after issuance of the second citation to the violator, the 6 Ordinance No. 97-_ Page 7 violation shall constitute a public nuisance and may subject the violator to arrest pursuant to State law. Section 8. Repeal of Conflictinq Provisions. That any conflicting provisions, ordinances or resolutions of the County Code, including Section 21-38 thereof, as made applicable to the City by Section 8.03 of the City Charter, are hereby repealed in their entirety. Section 9. Severabilitv. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 10. Inclusion in the Code. It is the intention of the City Council, and it is hereby ordained that the provisions of this Ordinance shall become and made a part of the Code of Aventura, Florida; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section 11. Effective Date. This Ordinance shall be effective upon adoption on second reading. The foregoing Ordinance was offered by Councilmember Rogers-Libert, who moved its adoption on first reading. This motion was seconded by Councilmember Holzberg, and upon being put to a vote, the vote was as follows: Councilmember Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Councilmember Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder yes yes yes yes yes yes absent The foregoing Ordinance was offered by Council member 7 Ordinance No. 97-_ Page 8 who moved its adoption on second reading. This motion was seconded by Councilmember and upon being put to a vote, the vote was as follows: Council member Jay R. Beskin Councilmember Ken Cohen Councilmember Harry Holzberg Councilmember Jeffrey M. Perlow Council member Patricia Rogers-Libert Vice Mayor Arthur Berger Mayor Arthur I. Snyder PASSED AND ADOPTED on first reading this 1ih day of December, 1996. PASSED AND ADOPTED on second reading this _day of February, 1997. ARTHUR I. SNYDER, MAYOR ATTEST: TERESA M. SMITH, CMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 8 CITY OF A VENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Council FROM: Eric M. Soroka, Cit~ DATE: February 12, 1997 SUBJECT: Solin and Associates, Inc.'s Request to Appeal City Administration's Decision to Disallow Request for Proposal February 18, 1997 City Council Meeting Agenda Item 9 RECOMMENDATION It is recommended that the City Council deny Solin and Associates, Inc.'s request to appeal the decision of the City Administration which disallowed the request for proposal submitted by Solin and Associates, Inc. The proposal was received by the City on February 3,1997 at 12:42 p.m. The due date was January 31,1997 at 2:00 p.m. If such deadline were waived in selective cases, it would render the time deadline utilized on the RFPs vulnerable to attack, BACKGROUND Request for Proposal #97-1-31-2 for Professional Planning Services to Prepare Comprehensive Plan and Land Development Regulations was due on January 31, 1997 at 2:00 p,m. The RFP clearly stated that "late submittals will not be accepted." Solin and Associates, Inc. has requested to appeal the City Administration's decision not to accept the RFP. Due to a "zip code" error, the City received the proposal on February 3, 1997. Based on the attached opinion of the City Attorney, the City Administration advised Solin and Associates, Inc. that their proposal would not be considered. It is clearly the responsibility of the company submitting the RFP to take the necessary action to ensure that the RFP is submitted by the deadline. If you have any questions, please feel free to contact me. EMS/aca Attachment CC0230-97 WEISS SEROTA & HELFMAN, P.A. ATTORNEYS AT LAW ROY BARQUET STEPHEN S. BODDEN NINA L. BONISKE L. ROBERT ELIAS EDWARD G. GUEDES STEPHEN J. HELFMAN JILL A. JARKESY* GILBERTO PASTORIZA ELLEN N. SAUL * GAIL D. SEROTA* JOSEPH H. SEROTA RICHARD JAY WEISS DAVID M. WOLPIN STEVEN W. ZELKOWITZ 2665 SOUTH BAYSHORE DRIVE SU ITE 420 MIAMI, FLORIDA 33133 BROWARD OFFICE 888 EAST LAS OLAS BOULEVARD SUITE 710 FORT LAUDERDALE, FLORIDA 33301 TELEPHONE (954) 763-1189 TELEPHONE (305) 854-0800 TELECOPIER (305) 854-2323 February 4, 1997 PALM BEACH OFFICE 1872 SOUTHWEST 17TH STREET BOCA RATON, FLORIDA 33486 TELEPHONE (561) 392-8762 TELECOPIER (561) 392-7551 *OF COUNSEL Eric M. Soroka, City Manager City of Aventura 2999 N.E. 191 Street Suite 500 Aventura, Florida 33180 RE: Reauest For ProDosals (the "RFpl) for ComDrehensive Plan and Land DeveloDment Code Services (the "Planninq Services II ) Dear Mr. Soroka: It is our understanding that one of the Planning Services proposers incorrectly addressed their proposal to the City of Aventura, which resulted in the receipt of the proposal at a time subsequent to the opening of all other proposals. This shall serve to confirm our conversation of yesterday that it is our opinion that the time and date deadline established by the RFP for the above referenced Planning Services is mandatory and should not be waived by the City. If such time deadline were waived in selective cases, it would render the time deadline util.:i.zed in other RFPs vulnerable to attack. Further, such waiver may tend to create an appearance of impropriety. Please advise if anything further is required. Very truly yours, ~ %-f~~ David M. Wolpin DMW/mjc 328001 cc: Richard Jay Weiss, Esquire RECEIVED r:EB 0 6 1997 OFFICE OF THE CITY MANAGER LESTER L. SOLIN. JR.. AICP PRESIDENT SOLIN ANa ASSOCIATES. INC. PLANNING CONSULTANTS 901 DOUGLAS AVE.. SUITE 207 ALTAMONTE SPRINGS. FL 32714 407-682-72CXJ FAX 407.682-7208 February 6, 1997 Mr. Eric M. Soroka, City Manager City of A ventura 2999 N. E. 191 Street, Suite 500 Aventura, Florida 33180 RE: APPEAL TO CITY COUNCIL REGARDING MANAGEMENT'S DENIAL OF REQUEST TO WAIVE A TECHNICALITY PURSUANT TO SECTION IV, GENERAL TERMS, INVITATION TO SUBMIT PROPOSALS Dear Mr. Soroka: Solin and Associates, Inc. (SAI), with Carr Smith and Urban Spaces submitted a proposal in response to RFP #97-1-31-2, which was delayed due to an error in the zip code stated on the US Express Mail label and a failure of the US Mail to notify either party of the error. We requested a waiver of technicalities based on the following factors: I. SAI Received No Competitive Advantage. A competitive advantage was not gained as a result of this delay and we were not guilty of any impropriety. We submitted records with a letter requesting a waiver on February 3, 1997. The letter and support material clearly demonstrates that we deposited and paid for the timely delivery of the subject proposals in a timely manner. Furthermore, the Post Office has since indicated that when the zip code error was detected, either yourself or SAI should have been contacted. This would have allowed us the opportunity to make alternative arrangements to ensure that the proposal was delivered by the City's deadline. Confirmation of this can be obtained by contacting the US Post Office at 1-800-222-1811 or the Post Office in Pinecrest. 2. The City has the Right to Waive Technicalities. &ction IV: General Terms, Invitation to Submit Proposals specifically states that the City has the right to accept any proposal and waive any irregularities and technicalities. The purpose of this provision is to allow the City to act in its own best interest. On February 3, 1997, you informed Tom Tempia, of my office, that you had spoken with the City Attorney and that you would not accept the SAI Team proposal. You stated that you would not consider our proposal due to the fact that the proposal was not received by the established deadline. We understand that the City of Aventura is a "City in Search of Excellence." We believe that the SAI Team would surely be an excellent professional partner: . SAI is an award winning firm with extensive experience in municipal planning and land development regulations. . Carr Smith, Dade County architects, engineers and planners, have an excellent reputation working with public entities and will serve as a highly responsive local project liaison. Howard Kohn, economist, has widespread national accomplishments, including waterfront redevelopment. . Urban Spaces is a nationally recognized fJItn with experience in waterfront design and redevelopment, including the landmark San Antonio Riverfront Project. Our credentials and related experience demonstrate our continuing commitment to building community consensus through collaborative planning efforts. We believe that this commitment is uniquely evidenced in our proposed work program. We understand that the City places a high priority on economic development and waterfront redevelopment. Our Team includes the diverse professional disciplines required to generate successful economic and redevelopment activities that are market sensitive and can be sustained over time. RECEIVED FEB 0 7 l~97 OFFICE OF THE CITY MANAGER Letter to Eric Soroka, City Manager, City of Aventura February 6, 1997 Page 2 of2 Since 1981, SA! has prepared over 100 comprehensive plan elements for 18 Florida local governments. All plans prepared by SAI have been adopted by the client local governments and ruled compliant by the Florida Department of Community Affairs (DCA). In 1991 the Sebastian Comprehensive Plan prepared by SA! was recognized by DCA as "the best overall Comprehensive Plan for a Florida municipality under 50,000 population." In 1993 the Key West Comprehensive Plan prepared by SA! received an Award of Merit from the Florida Chapter of the American Planning Association. The latter two plans were approved by DCA after adoption of a Stipulated Settlement Agreement-all other plans prepared by SA! were ruled compliant upon initial submittal to DCA. Recently the City of Coral Gables adopted an "EAR" prepared by SA!. Our proposal describes the SA! Team's partnerships with local governments in and outside Florida, describes our collective comprehensive planning and land development regulation experience, as well as our extensive experience in economic development, redevelopment, transportation, infrastructure and community design. Our approach to the project establishes a collaborative planning framework intended to build consensus using a variety of interactive forums -- both formal and informal. Based upon the mitigating facts presented herein, I respectfully appeal management's decision to deny the requested waiver of a technicality pursuant to Section IV, General Terms, Invitation to Submit Proposals. In appealing, I respectfully request that the City Council be given an opportunity to detennine whether the waiver is in the best interests of the City. I further request that the appeal be placed on the next City Council agenda. Please retain the proposals for consideration pending the decision of the City Council. I am confident that if the City Council elects to waive the requested technicalities, the Council will be acting in its own best interests. Realizing that the City of Aventura is "A City In Search of Excellence, " I am even more confident that upon review of our proposal, especially our qualifications and tailored work program, the City will acknowledge that a competitive review of our proposal's merits is clearly in its best interests -- as opposed to summarily rejecting its consideration due to the late delivery which was beyond our control and from which we received no competitive advantages. Please inform us regarding the logistics surrounding the requested appeal. Thank you for processing our appeal. oDUN AND ~=o^,e6 NO fa ~A~,"G =N~ ,~'o _.._____.___.___________....____R.._._ ....- '-'-:-"~i HH' U.S. POSTAL SEF:VICE i-Hl( MOWU OFt III 81211 32862.-:n\~'S 1J.6915 32. t1f.i RICK ~ 21 01~30-97 21:36:15 .;..._------_._--------"":"'----~---------- CUSTOMER RECEIPT --------_._----------~....__._------..,._._..- 109 POST VAL IMP Ave.4w", 48.65 109 POST l.IAL IMP tw 5:;.2li TOTAL CREDIT CARD 103.95 103. 9:; CHANGE . 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(t1 ~ f.: -4 .~ /':'~ ., ~. ~" ""'U-;;>"'.J A, (7\ iro--;- '!..~\,;\~.~: ~" . 8 11. ",. z So ~ i .. '" ~ z en m en m c: ; , .~ :IJ m <: m :IJ en m ~ C m 'T1 0 :IJ .~ ~ Customer Copy Ii rlnll~ II ill fllr I i1n II Ii LESTER L. SOLIN. .JR.. AICP PRESIDENT SOLIN ANa ASSOCIATES. INC. PLANNING CONSULTANTS 407-682.7200 FAX 407.682-7206 901 DOUGLAS AVE., SUITE 207 ALTAMONTE SPRINGS, FL 32714 January 31, 1997 Mr. Eric M. Soroka, City Manager City 0 f A ventura 2999 N. E. 191 Street, Suite 500 A ventura, Florida 33180 RE: LATE DELIVERY OF PROPOSALS IN RESPONSE TO RFP #97-31-2 Dear Mr. Soroka: Unfortunately delivery 9fthe subject proposals prepared by Solin and Associates, Inc. (SAI), with Carr Smith and Urban Spaces, was delayed due to an error in the zip code stated on the US Express Maillabel. I discovered that the proposals were not delivered on schedule after a routine phone call to confirm your receipt of the proposals. The US Post Office has promised that delivery will occur on Monday, Febrarary 3, 1997. I have informed Glen Marcos, Director of Finance and Purchasing of my problem. He stressed the importance of maintaining my records. To facilitate your decision concerning the disposition of my error, I am forwarding copies of my receipts from the US Post Office. These records clearly demonstrate that we deposited and paid for the timely delivery of the subject proposals. Even more importantly, the receipts prove that we did not gain a competitive advantage as a result of this delay and we were not guilty of any impropriety. Since I will be in New Jersey as part of a team reviewing the accreditation of Rutgers University on Monday through Wednesday, I have asked Tom Tempia, AICP, Manager of Planning Operations, to coordinate this logistical dilemma with you, hoping that it will not prejudice your review of our proposal. SAI expended an incredible amount of thought and energy in tailoring our proposal to your City's specific needs. This fact will surely be evidenced in your review of the proposal. Based upon the facts presented herein, I respectfully request that our proposal be considered without prejudice due to its untimely delivery. Thank you for your consideration of my request. RECEIVED FEB 0 3 1~97 OFFICi::. OFf HE CITY MANAGER " CITY OF AVENTURA INVITATION TO SUBMIT PROPOSALS 97-1-31-2 COMPREHENSIVE PLAN AND LAND DEVELOPMENT REGULATIONS SUBMITTAL DATE: JANUARY 31,1997 2:00 P.M. REQUEST FOR PROPOSALS RFP #97-1-31-2 CITY OF A VENTURA COMPREHENSIVE PLAN AND LAND DEVELOPMENT REGULATIONS In accordance with the Consultants' Competitive Negotiation Act, Chapter 287.055, F.S., the City of Aventura invites qualified Professional Planning firms to submit proposals to prepare a Comprehensive Plan and Land Development Regulations for the City in accordance with the requirements of Florida Statutes, Chapter 163 and Department of Community Affairs Administrative Rules 9J-5, Part II. Interested firms should pick-up the Invitation to Submit Proposals package at the following location: Office of the City Manager City of Aventura 2999 N. E. 191 Street Suite 500 Aventura, FL 33180 Submittals must be received no later than 2:00 p.m. on January 31, 1997 and clearly marked on the outside "COMPREHENSIVE PLAN AND LAND DEVELOPMENT REGULATIONS." Late submittals will not be accepted. INVITATION TO SUBMIT PROPOSALS SUBJECT: Comprehensive Plan and Land Development Regulations OPENING DATE & TIME: January 31,1997 @ 2:00 P.M. SUBMIT TO: Office of the City Manager City of Aventura 2999 N.E. 191 Street, Suite 500 Aventura, Florida 33180 RFP NUMBER: 97-1-31-2 I. INTRODUCTION 1. PROJECT The City of Aventura, Florida is requesting proposals from professional planning consultants to prepare a "Comprehensive Plan" and/or Land Development Regulations for the City in accordance with the requirements of Florida Statutes, Chapter 163 and Department of Community Affairs Administrative Rule 9J-5, Part II. As described more fully in Section II, services will include all research, compilation and analyses of data, coordination of public participation procedures, participation at public hearings, preparation of plan elements and accompanying or supporting maps, graphics, reports, data and exhibits, and related services necessary or desirable to develop a Comprehensive Plan and/or Land Development Regulations in accordance with applicable statutory and regulatory requirements. 2. BACKGROUND AND DESCRIPTION OF THE CITY OF A VENTURA Aventura is an incorporated municipality in Dade County, Florida of approximately 3.5 square miles. The City was incorporated in November, 1995. Prior to incorporating the area comprising the City was within unincorporated Metropolitan Dade County and governed pursuant to Metro-Dade County's Home Rule Charter. The City is governed by a seven member Council and has established a Planning Advisory Board to provide recommendations relative to the Comprehensive Plan process. The boundary of the City is as follows: North Boundary Dade County Line South Boundary - N.E. 176 Street East Boundary - Intercostal Waterway West Boundary FEC Railroad Tracks Attached as Exhibit "A" to this Request for Proposals is a map of Aventura. II. SCOPE OF SERVICES 1 . The services to be rendered by the consultant in connection with the proposed project are as follows: A. Comprehensive Plan 1) Preparation of a Comprehensive Plan for adoption by the City Council and submission to and approval by the Department of Community Affairs, all in accordance with Florida Statutes, Chapter 163, Part II, Florida Administrative Code, Chapter 9J-5, and other applicable laws and regulations. The consultant's services will not be deemed complete until such time as the Comprehensive Plan has been finally approved by the Department of Community Affairs. Consultants shall perform all services necessary to present, revise (if necessary) and finalize the Comprehensive Plan with all applicable governmental agencies. 2) The Comprehensive Plan is expected to exceed minimal compliance standards, and to include extensive and detailed graphic materials and supporting text. 3) The consultant shall perform research, compile and analyze data, coordinate public participation, participate in public hearings, prepare mandatory and, if applicable, any optional plan elements and accompanying or supporting maps, graphics, reports, data and exhibits, and shall perform all related services as may be necessary or desirable to develop a Comprehensive Plan in accordance with applicable statutory and regulatory requirements. In addition, the City desires to prepare an Economic Development Optional Plan elements. 4) The consultant shall be responsible for providing that all data, exhibits or reports accompanying or supporting the Comprehensive Plan are current, reliable, valid and reflective of local conditions on or affecting the City. 5) The consultant shall assist in public participation opportunities, emphasizing extensive community contact, in accordance with public participation procedures as adopted by the City Council and City Manager. Consultant shall closely coordinate all steps in the development of the Comprehensive Plan with the City Manager and staff. 6) The Comprehensive Plan is to be based on and tailored specifically to the City's particular present and projected conditions, needs and future growth and development. 7) The Comprehensive Plan will be developed within a reasonable time period which, when combined with the formulation of Land Development Regulations, shall enable the City to comply with the time periods imposed by Florida law. The Comprehensive Plan must be provided in a time frame which allows for adoption on or before November 7, 1998. 8) The consultant shall conduct at least one "visioning" session with the City Council, Planing Advisory Board and staff. The purpose of the session is to determine and establish expectations and preliminary priorities. The input received shall be used by the consultant to formulate the goals, objectives and policies of the Comprehensive Plan. B. Land Development Regulations 1) Upon a determination by the Department of Community Affairs that the City's Comprehensive Plan is in compliance and consistent with Florida Statutes, the consultant shall begin the preparation of the Land Development Regulations to implement the approved Comprehensive Plan. The consultant shall have said Land Development Regulations ready for adoption by the City Council within six (6) months of the Department of Community Affairs' approval of the Comprehensive Plan. 2) Preparation of the Land Development Regulations for adoption by the City Council and submission to and approval by the Department of Community Affairs, all in accordance with Florida Statutes, Chapter 163, Part II, Florida Administrative Code, Chapter 9J-5, and other applicable laws and regulations. The consultant's services will not be deemed complete until such time as the Land Development Regulations have been finally approved by the Department of Community Affairs. 3) The Land Development Regulations are expected to exceed minimal compliance standards, and to include extensive and detailed graphic materials and supporting text. 4) The consultant shall perform research, compile and analyze data, coordinate public participation, participate in public hearings, prepare mandatory and, if applicable, any optional plan elements and accompanying or supporting maps, graphics, reports, data and exhibits, and shall perform all related services as may be necessary or desirable to develop land Development Regulations in accordance with applicable statutory and regulatory requirements. 5) The consultant shall be responsible for providing that all data, exhibits or reports accompanying or supporting the Land Development Regulations are current, reliable, valid and reflective of local conditions on or affecting the City. 6) The consultant shall assist in public participation opportunities, in accordance with public participation procedures as adopted by the City Council. Consultant shall closely coordinate all steps in the development of the Land Development Regulations with the City Manager and staff. III. SUBMITTAL REQUIREMENTS 1. DEADLINE FOR SUBMITTALS City Manager, at City of Aventura, 2999 N.E. 191 Street, Suite 500, Aventura, Florida 33180 by Friday, January 31, 1997 at 2:00 p.m. Proposals submitted after that date and time will not be considered. 2. NUMBER OF COPIES Ten (10) copies of the entire proposal must be submitted. 3. PROPOSALS The proposals shall contain two separate sections. The first section should address and be limited to the consultant's qualifications. The second section should address the specific work proposed by the consultant. A. Qualifications. The respondents are required and shall submit the following information with regard to qualifications to prepare a Comprehensive Plan and/or Land Development Regulations. 1) Bibliography of projects in which services were rendered under the same name as the respondent submitting the proposal (any deviation from this must be accompanied by evidence which demonstrates that the principal members of the firm credited with the project in the bibliography are substantially the same as those submitting the proposal). Each project listed in the bibliography shall include the following information: a) Municipality / Company; b) Description; c) Client; d) Cost of Project; e) Time Period for Project (specify different phases, if applicable); f) Specific Service performed by the firm submitting the proposal and principal in charge; g) Whether or not the firm was the principal firm in charge of project, if not, the name of the principal firm; and h) References in the form of a contact person familiar with the project and the services performed by the firm (list name, address, and phone number of contact person). In the case of team submittals or joint venture submittals, the bibliography shall clearly specify which individual firm was responsible for the project listed. 2) Describe the specific key individuals you propose to assign to the project, including a project manager and other key personnel. Provide a resume for each named individual with title, project assignment, name of firm with which associated, years of experience, education and professional registration. Indicate the percentage of each of these individual's time which will be devoted to the project. 3) A current and completed Standard Form 254 and 255. 4) List of all Comprehensive Plans and Land Development Regulations prepared by the respondent pursuant to Florida Statutes, Chapter 163 and whether the plans were approved by the Department of Community Affairs and whether any amendments were required before DCA approval was given. ::;- 5) A list of up to five references (with phone numbers) relating to recent relevant planning work. 6) Identification of all sub-consultants and joint venturers who are to participate in the project, including the respective tasks they are to perform and evidence of their qualifications, including all the materials and information requested in Items A 1 through 5. 7) Identify optional plan elements which consultant proposes for consideration by the City. 8) Specify the proposed fee for the work to be performed by consultant. Proposed fees shall be submitted on a lump sum basis; if any costs will be charged in addition to fees (such as travel expense, copying costs, courier charges, application fees, and any other "out of pocket expenses"), then the charges for such out of pocket costs should be specified. Time periods or phases for invoicing and payments should also be specified. If it is anticipated that additional services may be required by he City, specify the fees and costs, if any, which would be applicable to the additional services and whether such additional services are proposed on an hourly fee or lump sum fee basis. Give examples of what additional services might consist of in conjunction with the proposal which is made for basic services. B. Proposals. The respondents are required and shall submit proposals for the preparation of a Comprehensive Plan and/or Land Development Regulations which, at a minimum, shall include the following: 1) A description, not to exceed three 8 Y2 x 11 single spaced typed pages, of the respondent's work program which shall include methodology, opportunity for public review, coordination with City staff, approximate time schedules and the approach and manner in which the requirements of Chapter 163, Part II and Rule 9J-5 will be fulfilled. 2) Describe the organization that you plan to create for the purpose of working on this project, including staff and their duties, location of officers and methods ofcommunicaUng information to the City Manager. Describe how consultants will be integrated into the organization of the project. 3) Provide an organization chart showing functional relationship between you and your consultants or staff. Show the lines of authorization and assignments or responsibility. Indicate the expected participation of top management. 4) Sample of adopted or proposed Comprehensive Plans and Land Development Regulations prepared by respondents for other similar communities. 5) Specify the proposed fee for the work to be performed by consultant. Fees shall be submitted on a lump sum basis; if any cost will be charged in addition to fees (such as travel expense, copying costs, courier charges and any other "out of pocket expenses"), then the charges for such out of pocket costs shall be specified. Time periods or phases for invoicing and payments should also be specified. If it is anticipated that additional services may be required by the City, specify the fees and costs, if any, which would be applicable to the additional services and whether such additional services are proposed on an hourly fee or lump sum fee basis. Give examples of what additional services might consist of in conjunction with the proposal which is made for basic services. 4. INQUIRIES Any inquiries by respondents should be directed to Jaye Epstein, Community Development Director, 2999 N.E. 191 Street, Suite 500, Aventura, Florida 33180 (305) 466-8943 or Fax (305) 466-8949. IV. GENERAL TERMS 1. CITY RIGHTS The City reserves the right to accept or reject any and all proposals and items in the proposals, as well as the right to waive irregularities and technicalities. The City reserves the right to reject all bids or proposals and to re-bid the project which is described in this Request for Proposals, with or without changes in the scope of the project or in the specifications for the project. The City shall be the sole judge of a proposal and the resulting negotiated agreement that is in its best interest, and its decision shall be final. Any documentation, products, etc. produced for the City or for use on the City's project are the property of the City and will be turned over to the City upon completion. Use of the above City property may not be used in other non-related projects without prior consent from the City. Notwithstanding any product documentation becoming the property of the City, all expenses incurred in connection with the preparation and submission of said production shall be borne by the preparer. Proposers are hereby notified that all information submitted will be available for public inspection after opening of proposals in compliance with Chapter 286 of the Florida Statutes (Sunshine Laws). 2. SWORN STATEMENT OF PUBLIC ENTITY Each respondent shall be required, pursuant to Section 287.133 (3)(a), Florida Statutes, to execute a "Sworn Statement on Public Entity Crimes" (Form FUR 7068) prior to the execution of a contract resulting from this Request for Proposals. By executing this sworn statement, the respondent is affirmatively stating that neither it nor an affiliate (as defined in the statute) has been convicted of a public entity crime, and that it is not barred from entering into a contract with the City. The respondent further acknowledges that any misstatement or misrepresentation of fact, lack of compliance with the statute, or subsequent conviction of a public entity crime shall result in the contract being null and void and/or subject to immediate termination by the City. In the event of such termination, the City shall not incur any liability for any work or materials furnished by the respondent when functioning as a contractee with the City. / / BROWARDCOUNTY : / / / DADE COUNTY IVES DAIRY RD ~ 1 Exhibit A LEGEND ..~ ..! .. '." -' .." 7CJ1 8rickell Avenue 18th ~Ioor Miami, fL 3313] 'felKphone 305/373-9160 FlICSimile 305{372-9400 Miami HQrri~burg Piftsbltrgh AllenttlfDl'l Philad~lphia Bll$fOl'l Farlullwdale Bcca RsI/011 TQILlluls6tc W/lShington, D.C. "VVV VfV "'....v.... ECKEKf SEAMANS 0iERlN & MELLOIT _.l_...._~~.III!~ February 18, 1997 HOD. Eric M. Soroka . City Manager City of A ventura 2999 N.E. 191 Street. 5th Fir. Concourse Center 2 Aventura. FL 33180 BE: Noise Ordinance Dear Mr. Soroka: I have just been furnished a copy of the revised Ordinance relating to noise which is presently scheduled to be heard by the City Council at its regular meeting on February 18. 1997. Once again, this Ordinance has been fumished to the general public at the eleventh hour without proper ability for the public to educate and address the issues caused by the Noise Ordinance. While I am pleased to see that the consttuction aspect of the Ordinance bas been deleted, it must be noted that several of the other provisions, which are presently scheduled to go before the Council this evening, will create possible co1la1:eral attacks upon the construction industry by their general application and enforcement. I would strongly urge the City of AventUrato delay the implementation of this Ordimmr.e until such time as a comprehensive discussion of the coDStIUeti.on industry issues including, but not limited to, the possible interference with existing contractual relationships based upon COntracts executed prior to the enforcement of the Ordinance, are addressed and resolved. If it is clearly understood dial none of the provisions presently in the Ordinance will apply 10 the CODStnlction industry and their operations. then perhaps this Ordinance may be able to proceed with adoption this evening. However) based upon the specific wording of the Ordinance, and the literal reading of its terms and conditions, it is highly doubtful that the Ordinance can be interpreted in such a fashion. I would respectfully request and suggest that until the comprehensive determination . is inade as to noise and its impact upon the community. that this Ordinance is premature and should be deferred urnil a later dale. STANLEY B. PRICE 305/347-3816 _',.I-oJ .." Bon. Eric M. Sorolca Page 2 ...vvv .., I V vvvv ECKERI SEAMANS CliERIN & MELlOIT .'I.......:a~.~.~_ February 18, 1997 Thank you for your consideration of this matter. Respectfully yours, ~~?' SBP:cm cc: Steve Helfman George Berlin Gary Cohen Jeff Gray $$6'01 ~u~~,.o~~~ bcK~UW ~ KHVCLL ,H. 'J..,jQ ru..:::. r CO.LU :J I .J.. I .-+0 .....w OFFICES ./EF"F"RLY BERCOW 6tN oJ. F"ERNAND~ JANA K. Mc:OONALO MICHAEL E. RADELL BERCOW lS.. RAOELL PROFESSIONAL ASSOCIATION FfAST UNION FINANCIAL et:NT~. SUITE SSO 200 SOUTH BISCAVNE BOULEvARO MIAM', FLOAIDA 3~ 131 DIRECT LINE, (305) ~77-6a30 TEt.EPHONE (30$) 374-5~OO FAX (305) 377-6222 February 18, 1997 VlA FACSIMILE Mr. Eric M. Soroka City Manager City of Aventura 2999NE 191 Street Suite 500 Aventura. FL 33180 Re: Revisions to Aventura's Proposed Noise Ordinanee Dear Mr. Soroka: This law finn represents Trafalgar Associates of Aventura, Ltd.; Coscan Waterways, Inc., WilJiams Island Associates, and Tumberry Associates regarding the proposed noise ordinance being considered by the City of A ventura. The most recent version of this ordinance became available last Friday and, because of the intervening holiday, our clients reviewed these revisions this morning. At the City Council workshop last Wednesday, it was agreed that the noise ordinance would be amended so that it would not apply to the construction industry until construction-related noise issues could be reviewed at the February 26lh workshop meeting. Unfortunately. there are a number of additional amendments that need to be made to the noise ordinance in order to effectively defer regulation of the construction industry until after the workshop is held. These changes are noted on the enclosed attachment. Accordingly, we urge the City Council to defer consideration of the proposed noise ordinance at this evening's hearing. In the altemative~ we suggest that the City Council revise the ordinance in accordance with the changes noted in the enclosure. ':)~o rtJ~ rtn ~o ':), ~,;~ ~tJJ~' 'O~~~ ntK~UW G KHUtLL rHo Mr. Eric M. Soroka February 18, 1997 Page 2 Kindly distribute copies of this letter and the attachments to the Mayor and City Council Members. We will be available to discuss this issue with the City Council at the hearing this evening. MR:cg Enclosure cc: George Berlin Ramon Cacicedo Ray Cacicedo~ Sr. Richard Weiss, Esq. Jeffrey Bercow, Esq. BERcaw & RADELL PROFESSIONAL. ASSOCIATION ~~~~l IO~~~ O~K~UW 6 KH~tLL ~H. :J.JO ru..... r c..c....LO :J I .J.. I . -+:J SUGGESTED REVISION OF OF PROPOSED ORDINANCE NO. 97 - Section 3: Prohibited Acts . .. . E. Exhausts. The discharge into the open air of the exhaust of any engine, stationary internal combustion engine, Motor V chicle or Motorboat engine, except through a muffler or other similar device. "JMBh ,viII eireeti'/ely preveat 19"8 Sf enplesive Raises lI1ereiiem. * * * F. Firearms or E~losives. The use or firing of any explosives, firearms or similar devices, except in an Emergency, or using or firing firecrackers, skyrockets or the like without the prior approval of the City Manager. Nothiru! set forth herein shall DTohibit the uses of explosives. firearms or similar devices used in general Iv accepted Construction Dractices. ~:\C; 11/11.1' * * '" H. Loadin.sz or Unloading. The creation of a noise disturbance in connection with the loading, unloading, opening, closing or other handling of boxes, crates, containers, refuse cans or other objects between the hours of 7:00 p.m. and 7:00 a.m. on weekdays and 7:00 p.m. and 8:00 a.m. on weekends and holidays, such that the sound_is ~lainly aAudible at a distance of 100 feet from the buifding which it is located. Nothing set forth herein shall prohibit loadin2 or unloadine activities associated with 2enerally accepted Construction mactices. Section 4: Permits for Special Events . * '" B. Permit Contents. Time Restrictions. Permits issued under this Section shall specify the day and time during which the city or event authorized by pencit may be conducted. tl8 J'8HBit &11811 he is81ied wmelleBesm,86&8& lRere1lHut eRe eal.dar Say, Sf a fipM sf.he\R i8 eKsess sf eight 11eYf6; aef s.hall 1M NII\le9tea ~ Sf a-leat eeHlBleBee at OONiHe heySBd the hSUl sf 11 :QQ fUR. iR any ease. ..)U::U (Ib.o:.o:.o: bI::.K\.-UW '" KHLJI::.LL t-'H. ';J..)tJ t"'U::J rtb ltJ ';J, l,;4';J Section 5: Exemptions '" '" '" D. The performance of dulv pennitted Construction activities. in accordance with generally accepted practices. Section 8: Repeal of Conflicrinv Provisions That any conflicting provisions, ordinances or resolutions of the County Code, including Section 21~ 2!.thereof, as made applicable to the City of Section 8.03 of the City Charter, are hereby repealed in their entirety. Notwithstandinl1 the foregoing. Construction activities that were permitted by Section 21-28. Dade Coun~ Code. are not prohibited by this ordinance. The pr9'y!~ions qfD~.~LCounty Code ~ 21-28. that are aonlicable to Construction activities shall remain in full force and effect. =. v MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Dade County, Florida. STATE OF FLORIDA COUNTY OF DADE: Before the undersigned authority personally appeared Octelma V. Ferbeyre, who on oath says that she Is the Supervisor, Legal Notices of the Miami Dally Business Review f1k1a Miami Review, a dally (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami In Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice In the matter of PUBLIC NOTICE OF PROPOSED ORDINANCE OF THE CITY OF AVENTURA MEETING FEBRUARY 18, 1997 In the ........................***,**..................................... Court, was published In seld newspaper In the Issues of Feb 7, 1997 Affiant further seys that the said Miami Dally Business Review Is a newspaper published at Miami In said Dade County, Florida, and that the said newspaper has heretofore been continuously published In seld Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mall matter at the post office In Miami In said Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of .advertlsement; and affiant further that she has neither paid r promised any per m or orporatlon any disco , bate, commlss fund for he purpose of secu advertise nt publlcatl In the said news p . OfFICIAL N011\P.V sEAL ~i"~V PU8 J4NETT LLERENA ~~.rs~a , ~own tsmlS$lOH NUU8ER t, if:,!1ml ~ CC566004 ~/. "Jt.fjiff # MY COMMISSION EXPIRES (" OF f\.O JUNE 23,20()() . PUBLIC NOTICE OF PROPOSED ORDINANCE OF THE. CITY OF AVENTURA . it... NOTICE IS HEREBY GIVEN that on Tuesday, the 18th'day of Feb- ruary, 1997, at a meeting of the City Council of the City of Aventura, to be held at 7:00 p.m. in the Council Meeting Room at. the Columbia Aventura Hospital and Medical Center, 21110 Blscayne Boulevard, Suite 101, Aventura, Florida, the City Council will COI\$ldetthe ac:top- tionof the following Ordinance on second reading, entitled: AN ORDINANCE OF THE CITY OF AVENJURA,. FLORIDA; ESTABLISHING PROHIBITIONS AGAINST EXCESSIVE NOISE; PROVIDING . FOR.. DEFINITIONS; ESTABLISHING PROHIBITED ACTS; REQUIRING PERMITS FOR SPECiAL EVENTS; PRoVIDING ,.FOR EXEMPTIONS; PROVIDING FOR ENFORCEMENT AND PENALTIES.FOR VIOLATION; PROVIDING FOR REPEAL OF . CONFUCTlNG PRO- VISIONS; PROVIDING FOR SEVERABiliTY, INCLUSION IN THE CODl= ~ AN EFFECTIVE DATE. . . The. proposed Qrdinancemay be inspected by the pubUc at the Of- lice of the' City Clerk, 2999 N.E. 191st Street, SUitesdO, Aventura, Florida. Interested . parties may appear at the Public Hearing and. be head with respect to the proposed Ordinance. Any person wishing to addl8S8 the City Couricll on any item at this Public Hearing i8 asked to register with the City Clerk prior to that item being heard. In accordance with the Americans with Disabilities Act of 1990. all persons who are disabled and who need special accommodations to participate In this proceeding because of that disability should contact the Office of the City Clerk, 466-8901, not later than two business days prior to such proceedings.h If a person decides to appeal any decision made by the City Council with respect to any matter considered at a meeting or hearing, that persons will need a record of the proceedings and, for such purpose, rnay need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. .. Dated thiS 7th day of February, 1997. 2f7 ' Teresa M. Smith, CMC City ClerIC . 97-4-020707M