04-20-1999 Workshop Meeting
City of Aventura
City Commission
Workshop Meeting
April 20, 1999
Following Special Meeting at 9:00 A.M.
Executive Conference Room
1.
2.
3.
4.
Menda
Cultural Arts Center
Land Development Regulations
Council of Mayors (Mayor Snyder)
Other Business
Next Workshop - May 24,1999 -9:00 A.M.
179th Street Crossing
Thunderboat Alley (Commissioner Perlow)
In accordance with the Americans with Disabilities Ad. of 1990, all persons who are disabled and who need special accommodations to
participate in this meeting because of that disability should contad. the Office of the City Clerk, 305-466-8901, not later than two days
prior to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
FROM:
City Commission ?:
Eric M. Soroka, Citrrage
April 1, 1999
TO:
DATE:
SUBJECT: Proposed Cultural Arts Center Action Plans
*/:C
BACKGROUND
Over the past several months, support for the construction of a Cultural Arts Center
(CAC) has increased among the City Commission since the purchase of the Huber
Tract. The construction and financing of a Cultural Arts Center takes time to implement
and requires preplanning and coordination with our Capital Improvement Program
(CIP).
I am in the process of updating the City's five-year CIP. In order to finalize the
document, certain basic issues need to be resolved regarding the proposed Cultural
Arts Center.
This report has been prepared to review the various issues and alternatives relating to
the construction of a CAC and provide the necessary information for the City
Commission to make informed decisions regarding this matter. At this point, I am
requesting d'rection as to which action plan sh luld be further studied for i'lclusion in the
CIP document.
ISSUES
1. Property I Location - The proposed site for the CAC is the Huber Tract which is
located on the Intracoastal at the end of N.E. 188th Street. The site is
approximately 3.2 acres. The access into the property is from N.E. 188th Street
(Thunderboat Alley). The 1998/2002 CIP contains $1,000,000 for drainage and
roadway improvements to N.E. 188th Street scheduled for Fiscal Year
2001/2002. Currently, the roadway does not provide an attractive entranceway
to the site. This may change over the next two years as we adopt stricter zoning
regulations for the industrial properties and the planned improvements to the
roadway. In performing our research regarding the CAC, additional property will
be necessary in order to provide adequate parking for the facility. It is
anticipated that at least two additional acres should be acquired, either west or
south of the site. This will provide about five acres of buildable area for the
facility.
2. Buildina Reauirements - Based on preliminary research, it is recommended
that the facility be constructed for 900 seating capacity and be sized for a
maximum of 25,000 square feet.
3. Cost - A ballpark estimate for the construction of a first class facility including
seawall construction and site restoration is $5,500,000. The proposed project
budget is as follows:
Design
Cultural Arts Center
Land Purchase
$ 500,000
$5,500,000
$2,000,000
$8,000,000
Total Cost
4. Fundina - Funding for this project should be obtained from several different
sources including the general fund, long-term debt, bond issue, grants and
community foundation donations. Several different funding options are reviewed
in the Alternatives section of this report.
5. Operatina Costs - A detailed budget estimate outlining the costs associated
with operating the facility would be required to determine the fiscal impact on the
operating budget. Typically, cultural arts centers, by utilizing user fees, offset a
portion of the operating costs. It is recommended that the operations be
privatized in order to reduce the City's risk and provide cost-effective services or
placed under the authority of a foundation that could raise private funds as well.
6. Community Support - The construction of a CAC is a significant investment by
a local government toward the enhancement of quality of life issues of a
community. A CAC will provide a community facility that can house numerous
cultural events, plays, concerts, shows and art displays. As shown, the cost of
construction and the ongoing maintenance and operations of the facility is
expensive and will have an impact on future budgets. Therefore, it is important
that the City secure strong community support for the facility in order to ensure
its ongoing success.
Community support could be achieved by utilizing a referendum for the approval
of the long-term debt and the utilization of a private foundation to raise funds to
potentially offset the cost of construction (i.e., $1,000,000).
7. FundinCl Alternatives - The following are proposed funding alternatives that
could be adopted by the City Commission for inclusion in the CIP document as a
method of implementing the construction of a CAC:
Alternative 1 :
Assumptions:
a. Condemn or purchase additional two acres of land. Utilize $1,000,000 from Safe
Neighborhood Grant Program to offset purchase of property. Balance of
$1,000,000 purchase price paid from general fund.
b. Utilize $1,000,000 from private donations to offset construction costs.
c. Utilize $500,000 of general fund monies to assist in funding project.
d. Request voter approval of $4,500,000 General Obligation Bond whereby Debt
Service would be paid from a 4.6% tax increase. Debt Service Costs would be
approximately $315,000 annually.
Fundinq Schedule
Source
1999/00
Purchase Land
$2,000,000
General Fund $1,000,000
Grant $1,000,000
September 2003
Design Project $ 500,000
Reserve Funds $ 250,000
Reserve Funds $ 750,000
Construction $4,500,000
Completion
General Fund
Private Donations
2000/01
2001/02
Private Donations
2002/03
G.O. Bond
Annual cost to taxpayer beginning in FY 2003/04 assuming $250,000 assessed value:
$23.00
Alternative 2:
Assumptions:
a. Condemn or purchase additional two acres of land. Utilize $1,000,000 from Safe
Neighborhood Grant Program to offset purchase of property. Balance from
general fund.
b. Utilize $1,500,000 of general fund monies to assist in funding project over two
years. Partially offset costs with a 4.6% tax increase in FY 2002/03 & 2003/04.
c. Issue a $4,500,000 Revenue Bond issue whereby Debt Service would be paid
from a 4.6% tax increase beginning in FY 2003/04.
Fundinq Schedule
Source
1999/00
Purchase Land
$2,000,000
General Fund $1,000,000
Grant $1,000,000
2000/01
Design Project
Reserve Funds
$ 500,000
$ 250,000
$ 750,000
$4,500,000
General Fund
General Fund
2001/02
Reserve Funds
Guneral Fund
2002/03
Construction
Revenue Bond
September 2003 Completion
Annual cost to taxpayer assuming $250,000 assessed value: 2002/03 - $46.00;
2003/04 - $46.00; thereafter - $23.00.
Alternative 3:
Assumptions:
a. Condemn or purchase additional two acres of land. Utilize $1,000,000 for Safe
Neighborhood Grant Program to offset purchase of property. Balance from
General Fund.
b. Issue a $7,000,000 Revenue or G.O. Bond whereby Debt Service would be paid
from a 6.5% tax increase. Debt Service Costs would be approximately $490,000
annually. -
-The amount of the bond issue could be reduced by utilizing reserve funds from the
general fund. Each $1,000,000 in debt requires a $70,000 debt service payment. Each
1 % of a tax increase generates about $70,000.
Annual cost to taxpayer assuming $250,000 assessed value and 2.3850 tax rate:
$36.00.
SUMMARY
Based on a review of the alternatives, the City Commission should consider either
Alternatives One or Three. However, to ensure community support for the long term
investment in cultural activities, Alternatives One, Three or a method utilizing a
referendum should be considered for the Action Plan, due to the potential tax rate
increases that would be required to fund the program.
EMS/aca
CC0736-99
J:rom. To. Eric Soroka. City of Avenlura4f18/99 Dale: 4/18/99 Time. 2.47.12 PM Page 1 of 1 Subject. Emergencyordinance For Information. call numbers below
To:
From:
Date:
Subject:
CITY OF AVENTURA
OFFICE Of THE CITY COMMISSION
MEMORANDUM
Eric Soroka
City Manager
Patricia Rogers-Libert
Commissioner
April 18, 1999
Emergency Ordinance - Section 10-1 Of City Code
As I will be unable to attend Tuesday's meeting, due to the critical illness of
my father, I want to follow up on our conversation regarding the proposed
emergency ordinance amending Section 10-1. This will permit owners to un-
leash their dogs in the southern portion of the park from 5:00 PM to dusk.
I support passage of this ordinance. However, I believe it should be proc-
essed as a regular ordinance and require a first and second reading. There-
fore, I request that Tuesday, April 20, 1999 serve as a first reading, and the
public heoring and second reading be scheduled for our May meeting.
Thank you.
c: Mayor & Commission
LAND DEVELOPMENT REGULATIONS ADOPTION PROCESS
TENTATIVE SCHEDULE
April 20, 1999
Review Workshop
May 4, 1999
May 10, 1999
Community Meeting - Staff
Review Workshop
June 1,1999
1 st Reading Adopting Ordinance
2nd Reading Adopting Ordinance
June 29, 1999
CITY OF A VENTURA
Ordinance 96-09
Disclosure of Verbal Contact
Agenda Item: Item No. of
199!.L agenda of the Aventura City Commission.
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Date of Verbal Communication:
1jM""! 11 1'i'1f
Identity of eerson or EntLty Making Communication:
1)14 jI./ C /{' /0/11 A /1/
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Subject and Substance of commun~tion:
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Respectfully,
Filed this ~ day of
Commission or Board Member
Receiving ommunication: . / .
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Name, ~
Sign~~~~/q~/-?
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Clerk I Secretary
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To:
From:
Dote:
Subject:
CITY OF AVENTURA
OFFICE Of THE CITY COMMISSION
MEMORANDUM
Eric Soroko
City Monoger
Patricia Rogers-Libert
Commissioner
April 18, 1999
Emergency Ordinance - Section 10-1 Of City Code
As I will be unable to attend Tuesday's meeting, due to the critical illness of
my father, I want to follow up on our conversation regarding the proposed
emergency ordinance amending Section 10-1. This will permit owners to un-
leash their dogs in the southern portion of the park from 5:00 PM to dusk.
I support passage of this ordinance. However, I believe it should be proc-
essed as a regular ordinance and require a first and second reading. There-
fore, I request that Tuesday, April 20, 1999 serve as a first reading, and the
public hearing and second reading be scheduled for our May meeting.
Thank you.
c: Mayor & Commission
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