07-11-2006 Workshop
The c~ of
AVentura
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City Commission
Workshop Meeting
July 11, 2006
4:45 P.M.
Executive Conference Room
19200 West COllntrv C111h Drive Aventllnl. FT, 111RO
AGENDA
1. Update on Library Renovations (City Manager)
2. Adjournment
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
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Library Site Evaluation
Option - Construct PAC on the second level of the
Library.
. Provides an opportunity to locate a joint use facility
with more space to work with compared to other
sites.
. Ample parking with the mall parking as a back up.
. Better traffic flow pattern and mass transportation
is already in place.
. Close to restaurants and the mall.
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July 3, 2006
Eric M. Soroka
City Manager
City of Aventura
19200 West Country Club Drive
Aventura, FI 33180
Re: Memorandum of Understanding Concerning
Miami-Dade County Public Librarv in City of Aventura
Dear Mr. Soroka:
The following letter embodies the intent of Miami-Dade County ("County") and the City
of A ventura ("City") in developing a library at 2930 A ventura Boulevard. The terms of
this letter will be developed in detail and incorporated into one or more interlocal
agreements between the County and City that shall be subject to approval by the
respective governing boards.
. It is the intent ofthe County and the City to develop a combined
Library and performing arts center, encompassing approximately
,#0,000 square feet at 2930 Aventura Boulevard.
. The performing arts center will be owned and operated by the City of
A ventura.
. The library will be owned and operated by the County.
. The City will be responsible for any costs associated with the building,
design and operation of the performing arts center.
. The County will be responsible for any costs associated with the
building, design and operation of the library.
. The County will approve all construction documents and working
drawings.
. A not-to-exceed cost for the Library Project (design through
construction completion) will be provided by the City for approval by
the County.
. The City will provide the timetable for the design, construction and
completion of the Library Project.
. The County will provide the furniture, equipment and materials for the
operation of the library space.
. The City understands that the promised expenditures of any monies by
the County for the library are subject to approval by the Miami-Dade
County Board of County Commissioners.
These terms represent the intentions of the parties. Please signify the City's agreement by
executing this letter where indicated below.
Thank you for your assistance in this regard.
Sincerely,
Julio Castro
Library Capital Development Coordinator
Miami-Dade Public Library System
Reviewed and agreed to by:
Suzet Alvarez-Cleary
Assistant Director
Miami-Dade County Library System
Eric Soroka
Manager
City of Aventura
Performing Arts Center
$ 8,000,000
Estimated construction cost and FFE
FundinQ Sources
Savings form Waterways Park $ 1,700,000
Sale of Biscayne Blvd Property 1,000,000
Sale of NE 207th ROW 300,000
Park Impact Fees 350,000
Difference $ 4,650,000
County GO Bond Program $4,714,000
Preliminarv Schedule
July 2006
. Begin PAC Business Plan Feasibility Study
. Issue RFQ for Architect to design library/PAC
August 2006
. Interview and issue recommendation for Architect
to design Library/PAC
September 2006
. Select Architect to design library/PAC and enter
into contract.
October 2006
. Review results of PAC Business Plan Feasibility
Study and determine if project should go forward.
. Hold Public Hearing for community input.
January 2007
. Issue RFQ for Construction Management Services
to build Library/PAC.
.
May 2007
. Library/PAC design complete and ready for pricing.
June 2007
. Pricing contract
commences
complete/
construction
November 2008
. Construction complete.