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2006-035 RESOLUTION NO. 2006-35 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2006/07 TO 2010/11 AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Program document for fiscal years 2006/07 to 2010/11, attached hereto was presented and recommended to the City Commission of the City of Aventura by the City Manager as a long term plan of proposed capital expenditures, the means and methods of financing the projects and an action plan for the implementation of the projects; and WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement Program to address Beautification and Parks, Transportation, Drainage and Infrastructure Improvements, Public Buildings and Facilities, Information TeChnology and Capital Equipment Purchase and Replacement which represents a commitment by the community toward achievement and maintenance of a desirable high quality of life for all residents; and WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement Program which adopts a sound financing plan. WHEREAS, the City Commission has reviewed the Capital Improvement Program document at a public meeting of the City Commission and wishes to adopt said document in concept. Resolution No. 2006-35 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Commission hereby accepts and adopts in principle, subject to annual revisions and authorization, the City of Aventura Capital Improvement Program document for fiscal years 2006/07 to 2010/11 attached hereto and incorporated herein as specifically as if set out at length herein. Section 2. The City Manager be and the same is hereby authorized to do all things necessary and expedient in order to carry out the aims of this Resolution. Section 3. This Resolution shall take effect immediately upon adoption. The foregoing resolution was offered by Commissioner Joel, who moved its adoption. The motion was seconded by Commissioner Auerbach, and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Harry Holzberg Commissioner Billy Joel Commissioner Michael Stern Vice Mayor Luz Urbaez Weinberg Mayor Susan Gottlieb ves ves ves ves ves ves ves Resolution No. 2006-35 Page 3 PASSED AND ADOPTED this 6th day of June, 2006. {'/2e/ U. USAN GOTTLIEB, MAYOR APPROVE~L SUFFICIENCY: f( CITY ATTORNEY City of A ventura Capital Improvement Program 2006/07 - 2010/11 ~ ;QJ ~ tIP e~ 01- &%c,tJ CAPITAL IMPROVEMENT PROGRAM 2006/07 -2010/11 CITY OF AVENTURA CITY COMMISSION Mayor Susan Gottlieb Commissioner Zev Auerbach Commissioner Bob Diamond Commissioner Harry Holzberg Commissioner Billy Joel Commissioner Michael Stern Commissioner Luz Urbaez Weinberg CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Pastoriza Cole & Boniske, P.A., City Attorney Harry M. Kilgore, Finance Support Services Robert M. Sherman, Community Services Teresa M. Soroka, City Clerk Thomas Ribel, Police Chief Joanne Carr, Planning Director Mariano Fernandez, Building Director/Official Dr. Katherine Bray Murphy, Charter School Principal '_.m~__..._"_ --T .'.'\ \\/1 ~ " - ... .' .- : rl' .. .,~ \: .' /, . . _~'........ _ ~ -. '-l"- /.. . , City of A ventura ~ ;;.0; ~ ' ,~a5 t:i'~ "~ ~ 'tt{I,.~ ~ ,t "" GO\'tffimenr Center 19200 W... Coun"1l Club On.... ^""nrura. F1orid~ 33180 Office of the City Manager The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura Capital Improvement Program (CIP) for the fiscal period October 1, 2006 through September 30, 2011 and the proposed Capital Budget for the Fiscal period October 1, 2006 through September 30,2007. This document represents an update of the CIP that was originally prepared for the five year cycle of 2005 to 2010. The update process is important for the CIP to become a continuing and ongoing planning/implementation process. The last four years of last year's program were reevaluated in light of unanticipated needs, cost revisions, new project priorities and the financial condition of the City. In addition, the CIP was updated to add new projects in the fifth year (2010/11) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The primary goal of the Capital Improvement Program is to develop a long-term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. The program forms the foundation for governmental participation in the development process and represents a commitment by the community toward the achievement and maintenance of a desirable high quality of life. The facilities and service provided by the City government are intended to offer the greatest citizen benefit and reflects the City's identified needs, desires, and financial capabilities. It is important to stress that the CIP is a planning tool to evaluate infrastructure needs of the City as well as the financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long-term budget plan. Each year the CIP document will be updated and an additional fiscal year will be added to complete the cycle. The CIP thus becomes a continuing and ongoing process. The following represents the significant revIsions or modifications to the proposed CIP compared to the prior document: · Added Country Club Drive Tennis Court Improvements from the previous year - $70,000. . Added NE 29th Place, Yacht Club Way, NE 29th Avenue and NE 34th Avenue Road Resurfacing- $555,000. · Added Countdown Pedestrian Walkway Signals throughout the major intersection - $96,300. . Added Community Center Improvements - $27,000. · Added Founders Park Improvements - $4,500. The proposed 2006 - 2011 Capital Improvement Program includes 21 projects in 5 functional categories with a total value of $13,552,298. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (34%), Transportation, Drainage and Infrastructure Improvements (28%), Capital Equipment Purchase and Replacement (20%), Information/Communication Technology (17%) and Public Buildings and Facilities Improvements (1 %). Major emphasis was placed on the following projects: . Waterways Park Development · Transportation, Street Lighting & Safety Improvements . Stormwater Drainage Improvements . Citywide Beautification Improvements . Park Maintenance Projects 3,700,000 2,890,300 1,040,000 540,000 326,500 The City Commission has authorized the Administration to prepare a feasibility report relative to a Performing Arts Center concept. After the report is complete and if approved by the City Commission, the revenues and costs associated with the proposal will be included in future CIP documents. The program contains a detailed funding plan that forecasts revenues necessary to fund both the Capital Improvement Program and the operating budgets over the next five years. The proposed funding plan is based on the assumption that operating expenditures can be maintained at certain percentage increases and revenue increases at specified rates. It is significant to note that the funding plan has little financial impact on residents and the community. Importantly, it continues to establish an ongoing mechanism to address the City's infrastructure needs. No increase in the operating ad valorem tax rate is recommended during the five year period. If operating expenditures increase at a higher rate than expected. unanticipated events reduce key revenue sources, or an unforeseen emergency occurs including hurricane restoration costs during the five year period, an operating ad valorem tax rate increase may be required. It should be made clear that the funding plan is based on a series of projections and assumptions. If events occur that revise the projections and assumptions, the financing plan will have to be updated and amended. I am proud of the many accomplishments and the support the City Commission and residents have shown in the implementation of the capital projects since the incorporation of the City. Our beautification projects, Government Center, Community Recreation Center, Charter School, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long-term capital needs and how the City intends to meet these demands. It also details our continuing efforts to address the needs and concerns of the citizens of Aventura while making prudent financial decisions which contribute to the City's long term financial health. The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. I request and recommend that you take the following actions regarding the proposed 2006 - 2011 Capital Improvement Program: 1. Hold a workshop to review the CIP document. 2. Transmit copies of the CIP summary document to the public. 3. Hold a public hearing to conceptually adopt the final CIP document, by resolution, for implementation. All questions relating to the CIP should be referred to my attention. R~ submi (iCM. sS a City Manager - .T........ .,. CAPITAL IMPROVEMENT PROGRAM 2006 - 2011 HIGHLIGHTS · Development and construction of the expanded 7 acre Waterways Park facility on NE 213th Street. · A total of $257,000 in improvements to Founders Park that includes a water splashpad play area. · Expansion of $954,000 Traffic Video Monitoring Program which provides for the installation of cameras at key intersections to allow the Police Department to monitor and respond to traffic conditions. · Utilizes a stormwater utility program to correct and improve drainage along roadways for certain areas of the City. A total of $1,040,000 worth of improvements will be completed during the five year period. · Implementation of $601,300 of transportation improvements that includes street lighting for NE 29th Avenue and Miami Gardens Drive Extension. Installation of countdown pedestrian walkway signals at key intersections and a new bus shelter at NE 213th Street. · A total of $540,000 of Citywide beautification improvements is funded to continue to fulfill our goal of being the most beautiful City in South Florida. Major improvements include: Miami Gardens Drive Extension, Biscayne Boulevard Median (NE 209-212 St) and NE 20ih street (NE 34th Avenue eastward to end). · Road maintenance projects that total $1,335,000 to resurface asphalt and enhance safety are included for NE 29th Place, Yacht Club Drive, Yacht Club Way, Williams Island Road, NE 190th Street, Hospital District, NE 29th Avenue and NE 34th Avenue. · Provides the necessary equipment to continue to provide high quality and effective police services · Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of city operations. · Ensures that the tools of production, vehicles, equipment and technology, are available for city operations. CAPITAL IMPROVEMENT PROGRAM 2006 - 2011 TABLE OF CONTENTS INTRODUCTION Purpose of the Capital Improvement Program Legal Authority Development of the Capital Improvement Program Capital Improvement Program Policies Preparing the Capital Budget Locating a Specific Capital Project Reading the Program Schedules OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects Summary of Major Programs Summary of Proposed Appropriations by Funding Source Summary of Project by Location and Year FUNDING PLAN Introduction Debt vs. Pay As You Go Financing Required Separation of Funding Sources Summary of Financing Plan Model Proposed Financing Plan General Fund Proposed Financing Plan Transportation fund Proposed Financing Plan Park Development Fund Proposed Financing Plan Police Impact Fee Fund Proposed Financing Plan Stormwater Utility Fund PAGE 1 2 2 3 4 4 5 6 6 7 8 9 9 10 11 12 16 17 18 19 --y-.......- ,... PROJECT DESCRIPTIONS AND FUNDING SCHEDULES Beautification and Park Facilities Improvements Transportation, Drainage and Infrastructure Improvements Public Buildings and Facilities Improvements Information/Communications Technology Capital Equipment Purchase and Replacement 21 29 36 39 46 INTRODUCTION City of Aventura INTRODUCTION This section describes what a Capital Improvement Program is and the process for developing the City of Aventura Capital Improvement Program and Capital Budget. This introduction also explains how to locate a specific project in this document. PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM The purpose of the Capital Improvement Program (CIP) is to establish a long term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long-range capital development in the City of Aventura. A capital improvement is defined as a capital expenditure of $2,500 and office equipment expenditure of $500 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one year. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. The five-year CIP is updated annually to add new projects in the fifth year, to re- evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: 1. The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. Capital Improvement Program 2006-2011 Page 1 ---T--' T City of Aventura 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. The sound fiscal policy that results from this process will have a positive impact on the City's bond rating. 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. LEGAL AUTHORITY A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM The City's capital programming process began in December when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2006 - 2011. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgent, Necessary, Desirable, and Deferrable. The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five- year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Support Services Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Capita/Improvement Program 2006-2011 Page 2 City of Aventura CAPITAL IMPROVEMENT PROGRAM POLICIES 1. Annually, the City will prepare a five-year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. 2. The City will perform all capital improvements in accordance with an adopted capital improvement program. 3. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one year and a value of $2,500 or more, or for office equipment $500 or more. 4. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 5. The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 6. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 8. The City will determine the most appropriate financing method for all new projects. 9. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. 10 The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 11. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 12. A CIP preparation calendar shall be established and adhered to. 13. Capital projects will conform to the City's Comprehensive Plan. 14. Long-term borrowing will not be used to fund current operations or normal maintenance. 15. The City will strive to maintain an unreserved general fund balance at a level not less than 7.5% of the annual general fund revenue. 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid-year budget Capital Improvement Program 2006-2011 Page 3 City of Aventura amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. PREPARING THE CAPITAL BUDGET The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies, and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Support Services Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. LOCATING A SPECIFIC CAPITAL PROJECT The Capital Improvement Program is divided into five program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information/Communication Technology (ICT) Capital Equipment Purchase & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager. The final digits outline the individual department requesting the project. For example, project TDI-1-CS is Transportation, Drainage and Infrastructure Improvements project number one which was requested by the Community Services Department. Capital Improvement Program 2006-2011 Page 4 City of Aventura READING THE PROGRAM SCHEDULES Detailed information about each capital project is presented in the section titled "Capital Improvement Program Project Descriptions and Funding Schedules". The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. Capital Improvement Program 2006-2011 Page 5 - '---r-" ~ . 'T -T OVERVIEW OF RECOMMENDED PROJECTS City of Aventura OVERVIEW OF RECOMMENDED PRO.JECTS SUMMARY OF RECOMMENDED PROJECTS The proposed 2006 - 2011 Capital Improvement Program includes 21 projects in 5 functional categories with a total value of $13,552,298. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (34%), Transportation, Drainage and Infrastructure Improvements (28%), Capital Equipment Purchase and Replacement (20%), Information/Communication Technology (17%) and Public Buildings and Facilities Improvements (1%). SUMMARY OF MAJOR PROGRAMS The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five years covered by the Capital Improvement Program. Public Buildings & Facilities Table 1 Capital Improvement Program 2006/07-2010/11 Summary By Function 2006/07 2007108 2008/09 2009/10 2010/11 TOTAL 4,492,000 . 64,500 . 10,000 . . . 4,566,500 1,625,300 680,000 735,000 400,000 490,000 3,930,300 27,000 0 0 0 0 27,000 604,750 463,000 448,000 385,000 398,000 2,298,750 550,160 621,668 461,050 563,860 533,010 2,729,748 7,299,210 . 1,829,168 . 1,654,050 . 1,348,860 . 1,421,010 . 13.552,298 Program Beautification & Parks Facilities $ Transportation, Drainage & Infrastructure Information/Communication Technology Capital Equipment Totals . Capital Equipment 20% Transportation, Drainage & Infrastructure 28% Beautification & Parks 34% Information Technology 17% Public Buildings 1% Capital Improvement Program 2006-2011 Page 6 City of Aventura SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five years of the program. Table 2 Capital Improvement Program 2006/07 -2009/10 Summary By Funding Source Funding Source 2006107 2007108 2008109 2009110 2010111 TOTAL General 3.122.310 1.017.868 847.250 827.560 818,000 6.632.988 Police Impact Fees 130.600 131.300 71.800 121.300 113.010 568.010 Stormwater Utility 640.000 250,000 50,000 50.000 50.000 1.040.000 Parks Development 1.000.000 0 0 0 1.000.000 Loan Proceeds 1,700.000 1.700.000 Transportation Fund 706,300 430.000 685.000 350.000 440.000 2.611.300 $ 7.299.210 $ 1.829,168 $ 1.654.050 $ 1.348.860 $ 1,421.010 $ 13.552.298 The proposed funding plan involves a commitment to 'pay as you go" annual appropriations established in yearly budgets and reducing the reliance on long term debt. Funding Source Summary Transportation Fund 19% Park Development 7% General 49% Loan Proceeds 13% Stormwater Utility 8% Capital Improvement Program 2006-2011 Page 7 City of Aventura SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be funded: Table 3 Capital Improvement Program 2006/07-2010/11 Summary By Location Beautification Transportation Street Drainage Park Facilities Location Improvements Improvements Lighting Improve Improve Improve Founders Park Improvements 2006-2008 Waterways Park Development 2006/07 Country Club Drive Tennis Court 2006/07 NE 29th Avenue Improvements 2010/11 2006/07 Miami Gardens Drive Improvements 2006/07 2006/07 NE 209 & Biscayne Blvd Median 2006/07 Yacht Club Drive 2006/07 NE 190the Street Improvements 2008/09 2007/08 NE 29th Place 2007/08 Yacht Club Way 2007/08 NE 2071h Street 2007/08 Hospital District 2009/10 Williams Island Road 2008/09 Traffic Video Monitoring System 2006-2010 NE 34th Avenue 2010/11 Countdown Pedestrian Signals 2006/07 NE 213th Street Outfall 2006/07 Improvements Community Center Improvements 2006/07 Capital Improvement Program 2006-2011 Page 8 ---T --'. T FUNDING PLAN City of Aventura FUNDING PLAN INTRODUCTION In order for a Capital Improvement Program to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the Capital Improvement Program itself but the required operating expenses and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the Capital Improvement Program. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the Capital Improvement Program projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the Capital Improvement Program for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two. The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. DEBT VS PAY-AS-YOU-GO FINANCING Debt financing through the issuance of long term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. Capital Improvement Program 2006-2011 Page 9 -'."'T'-"'-~ -r.....- City of Aventura 2. The large projects cannot be broken into segments and the costs distributed over a larger time frame without impairing the usefulness of the project. 3. The projects are non-recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay-as-you-go financing is most appropriate for a Capital Improvement Program which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a Capital Improvement Program. REQUIRED SEPARATION OF FUNDING SOURCES In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund 2. Transportation and Street Maintenance Fund Capital Improvement Program 2006-2011 Page 10 City of Aventura 3. Police Impact Fee Fund 4. Park Development Fund 5. Stormwater Utility Fund In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter Elementary School is included in a separate Budget adopted by the City Commission. SUMMARY OF FINANCING PLAN MODEL Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay - as - you - go" financing through annual appropriations to fund the total five year amount of $13,552,298. No additional debt is recommended. 2. Utilize funding from impact fees and grants in the amount of $1,568,010 to assist in the funding of the Waterways Park and police equipment. 3. No increase in the operating ad valorem tax rate is recommended during the five year period. However, if operating expenditures increase at a higher rate than expected, unanticipated events reduce key revenue sources, or an unforeseen emergency occurs during the five year period an operating ad valorem tax rate increase may be required. It should be made clear that the funding plan is based on a series of projections and assumptions. If events occur that revise the projections and assumptions, the financing plan will have to be updated and amended. Capital Improvement Program 2006-2011 Page 11 -....""T"--...- T City of Aventura PROPOSED FINANCING PLAN GENERAL FUND After evaluating the nature of the various projects that are included in the City's General Capital Improvement Program, it was decided that pay-as-you-go would be most appropriate for funding the program. FINANCING PLAN TABLES Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General Capital Improvement Program for each year of the program. Table 1 presents a five (5) year projection of resources which will be available for General Government Services. Unless shown by an asterisk (*), the amount projected for each revenue is based on the tax rate or fee structure in effect during the 2005/06 fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a projected increase in the rate structure as discussed in the assumption of projections. Table 2 presents a five (5) year projection of required operating expenses for General Government Services which utilize the cost data as outlined in the assumption of projections. Table 3 is a recap of resources available to fund the General Capital Improvement Program based on projected revenues and expenditures and the proposed Capital Improvement Program appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures will be transferred to the Capital Improvement Program Fund and that any balance in the Capital Improvement Program Fund will remain in the Capital Improvement Program. Through this process, the City will be able to accumulate a reserve which would be used to fund unexpected capital outlays or to fund future years' programs. Capital Improvement Program 2006-2011 Page 12 City of Aventura TABLE 1 PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES 2005/2006 2006/2007 2007/2008 2008/2009 2009110 2010111 CURRENT YEAR REVENUES AVAilABLE FOR GENERAL. GOVERMENT SERVICES AD VALOREM TAXES $14,005,032 $14,845,334 $15,587,601 $16.289,043 $17,022,050 $17,788.042 Ie) FPL FRANCHISE FEES 2,128,000 2,191.840 2,257,595 2.325,323 2,395,083 2.466.935 Ib( FRANCHISE FEES 310,000 319.300 328,879 338,745 348.908 359.375 le( UTILITY TAXES 5,655,000 5,824,650 5,999,390 6.179,371 6,364.752 6,555,695 Id( CITY OCCUPATIONAL LICENSES 650,000 656,500 663,065 669.696 676,393 683,157 le( BUILDING RELATED REVENUE 1,300,000 1,200,000 850,000 500,000 500,000 500,000 (f( STATE SHARED REVENUES.UNRESTRICTED 327,500 338,963 350,826 363,105 375,814 388,967 (9( HALF CENT SALES TAX 1,599,000 1.654,965 1.712,889 1,772,840 1,834,889 1,899,110 (h( CHARGES FOR SERVICES 884,000 914,940 946,963 980,107 1,014,410 1,049,915 (i) FINES AND FORFEITURES 201,500 207,545 213,771 220,184 226,790 233,594 (i) MIAMI GARDENS DRIVE EXTENSION 566,000 CHARTER SCHOOL LAND LEASE PAYMENTS 250,000 250,000 250,000 250.000 Ik( E911 REVENUES 182,000 187,460 193,084 198,876 204,843 (I) MISC. REVENUES 50,000 50,000 50,000 50,000 50,000 50,000 INTEREST ON INVESTMENTS 115,000 115,000 119,025 123,191 127,503 131,965 COUNTY OCCUPATIONAL LICENSES 25,000 25,000 25000 25000 25,000 25000 TOTAL CURRENT YEAR REVENUES $27,816,032 $28,526,036 $29,542,464 $30,279,689 $31,410,467 $32,586,597 TRANSFERS FROM TRANSPORTATION FUND 629.535 651,203 673,732 697,050 721,185 746,164 TRANSFERS FROM SCHOOL FUND 30,000 33,000 34,155 35,350 36,588 37,868 TRANSFERS FROM STORMWATER UTILITY 212,353 220,443 229,261 238,431 247,969 257,887 TOTAL AVAILABLE $ 28,687,920 $ 29,430,682 $ 30,479,612 $ 31,250,521 32,416,208 33,628,517 NOTES TO ASSUMPTION OF PROJECTIONS (a) Ad valorem Tax revenue net of any tax increase will grow at the rate of 6% in 2006/07, 5% in 2007/08 and 4.5% thereafter. (b) FPL Franchise Fees from Dade County will grow at the rate of 3% per year. (c) Franchise fees will grow at the rate of 3 % per year. (d) Utility taxes will grow at the rate of 3% per year. (e) Occupational Licenses will grow at the rate of 1.0% per year. (f) Building related revenues will decrease beginning in 2006/07 and level off at $500,000 per year in 2008. (g) State shared revenues will grow at the rate of 3.5% per year. (h) Half-cent sales tax will grow at the rate of 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year. U) Fines & forfeitures will grow at the rate of 3% per year. (k) Represents payments from the Charter School Fund Budget to reimburse the General Fund for a portion of debt service payments for the land for the elementary school and funds provided for the construction of the proposed middle school. (I) E911 revenues will grow at the rate of 3% per year. Capital Improvement Program 2006-2011 Page 13 City of Aventura TABLE 2 PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES DEPARTMENT 2005f06 2006'07 2007108 2008/09 2009/10 2010/11 City Commission $114,587 $ 116,879 $ 119,216 $ 121,601 $ 124,033 $ 126,513 Office of the City Manager 769,807 831,392 897,903 969,735 1,047,314 1,131,099 Finance Support Services 1,280,720 1,383,178 1,493.832 1,613,338 1,742,405 1,881,798 Legal 256,000 261,120 266,342 271,669 277,103 282,645 City Clerk 274,236 296,175 319,869 345,458 373,095 402,943 Public Safety 10,593,035 12,058,269 13,264,096 14,325,223 15,471,241 16,708,941 Community Development 1,812,516 1.712,516 1,590,955 1,554,593 1,491,777 1,426,448 Community Services 4,634.766 5,005,547 5.655,991 6,108,470 6,597,148 7,124,920 Non. Departmental 1,391,000 1,502,280 1 622 462 1,744,147 1,874958 2,015,580 TOTAL PROJECTED OPERATING EXPENDITURES GENERAL GOVERNMENTAL SERVICES $ 21,126,667 $ 23,167,355 $ 25,230,666 $ 27,054,235 $ 28,999,074 $ 31,100,886 General Fund Transfer to 1999 Debt SelVice 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 General Fund Transfer to 2000 Debt SelVice 485,000 485,000 485,000 485,000 485,000 485,000 General Fund Transfer to 2002 Debt SelVice 400,000 400,000 400,000 400,000 400,000 400,000 TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,250,000 2,250,000 2,250,000 2,250,000 2,250,000 2,250,000 TOTAL PROJECTED EXPENDITURES $ 23376667 $ 25,417,355 $ 27,480,666 $ 29,304,235 $ 31,249,074 $ 33,350,886 NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures will increase by 9,7% in 2006/07 and between 7.2% to 8,9% thereafter. The following chart illustrates that half of the operating budget is committed to providing public safety services, Commission/Legal Office ofthe City Finance Support 2% Manager Services 4% 6% City Clerk 1% Community Services 22% Community Development 7% Capital Improvement Program 2006-2011 Page 14 City of Aventura TABLE 3 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL CAPITAL IMPROVEMENT PROGRAM 2006/07 2007/08 2008/09 2009/10 2010/11 TOTAL PROJECTED AVAILABLE RESOURCES $29,430,682 $30,479,612 $31,250,521 $32,416,208 $33,628,517 PROJECTED OPERATING EXPENDITURES 23,167,355 25,230,666 27,054,235 28,999,074 31,100,886 SUBTOTAL 6,263,327 5,248,946 4,196,285 3.417,135 2,527,631 LESS DEBT SERVICE REQUIREMENTS 2,250,000 2,250,000 2,250,000 2,250,000 2,250,000 TRANSFER TO GENERAL CAPITAL IMPROVEMENT PROGRAM 4,013,327 2,998,946 1,946,285 1,167,135 277,631 BALANCE FROM PREVIOUS YEAR 9,500,000 10,391,017 12,372,095 13,471,131 13,810,705 TOTAL AVAILABLE RESOURCES FOR CIP 13,513,327 13,389,963 14,318,381 14,638,265 14,088,336 PAY-AS-YOU-GO PROPOSED APPROPRIATION - CIP 3,122.310 1,017,868 847,250 827,560 818,000 BALANCE IN CIP - END OF YEAR $10,391,017 $12,372,095 $13,471,131 $13,810,705 $13,270,336 $40,000,000 $35,000,000 - - ...:;.. "",,- - - - - $30,000,000 - - - - - -- -- - - - - - Revenues $25,000,000 - Expenditures -"-CIP $20,000,000 Fund Balance $15,000,000 - $10,000,000 $5,000,000 -. "- " ~ -.. $0 ---- - -------- -- ------------- 2006/07 200708 2008/09 2009/10 2010/11 Capital Improvement Program 2006-2011 Page 15 -'-T- T City of Aventura PROPOSED FINANCING PLAN TRANSPORTATION FUND CAPITAL IMPROVEMENTS This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. Expenditures will either be accounted for in the General Fund by designating specific expenditure accounts in the Community Services Department and the Capital Improvement Program or in this fund by designating specific Capital projects. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 4 TRANSPORTATION AND STREET MAINTENANCE FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 REVENUES LOCAL OPTION GAS TAX 476.000 492,660 509,903 527,750 546,221 565,339 INTEREST EARNINGS 7,500 7,500 7,500 7,500 7,500 7,500 STATE SHARED REVENUES-RESTRICTED 145,935 151,043 156,329 161,801 167,464 173,325 CARRYOVER 492,181 322,146 125,413 216,607 14,632 109,689 COUNTY TRANSIT SYSTEM SURTAX 850,000 875,500 901,765 928,818 956,682 985,383 TOTAL REVENUES 1,971,616 1,848,849 1,700,910 1,842,476 1,692,499 1,841,236 LESS TRANFER TO GENERAL FUND 629,535 651,203 673,732 697,050 721,185 746,164 Less Transit Service Improvements III 50,000 100,000 104,000 Less Transit Service Improvements II 50,000 156,103 162,347 168,841 175,595 182,618 Less Transit Service Improvements I 201,760 209,830 218,224 226,953 236,031 245,472 Total For Capital 1,090,321 831,713 646,607 699,632 459,689 562,982 CAPITAL EXPENDITURES Proiect Title 2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 Transportation System and Traffic Improveme 110,993 96,300 200,000 425,000 50,000 115,000 Street lighting Improvements 297,188 390,000 0 0 Road Resurfacing Program 584,994 220,000 230,000 260,000 300,000 325,000 Totals $ 993,175 $ 706,300 $ 430,000 $ 685,000 $ 350,000 $ 440,000 Balance $ 97,146 $ 125,413 $ 216,607 $ 14,632 $ 109,689 $ 122,982 Capital Improvement Program 2006-2011 Page 16 City of Aventura PROPOSED FINANCING PLAN PARK DEVELOPMENT FUND The Park Development Fund is used to account for revenues specifically earmarked for capital improvements to the City's park system. Impact fees from new development become a funding source for future park development plans. For purposes of this five year plan, impact fees will be utilized to assist in funding the Waterways Park project. This fund will also be used to account for the grant funding obtained for the proposed park improvements. Table 5 Recap of Available Resources and Proposed Appropriations Park Development Fund CIP 2006/07-2010/11 Revenues Park Impact Fees Grants Total Available Resources for CIP 2006/07 $1,000,000 Q 1,000,000 Balance $1.000.000 $0 Proposed Appropriations Capital Improvement Program 2006-2011 Page 17 City of Aventura PROPOSED FINANCING PLAN POLICE IMPACT FEE FUND This fund was created to account for impact fees derived from new development and restricted by Ordinance for Police Capital Improvements. This fund will provide a funding source to assist the City in providing police capital improvements required by growth. The proposed revenues derived from the Police Impact Fee Fund for the five year period is $568,010. Major capital outlay items include new equipment purchases required by growth in the police department. Table 6 reflects the anticipated revenues available and the proposed appropriations for these fund for the five year period. Table 6 Recap of Available Resources and Proposed Appropriations Police Impact Fee Fund CIP 2006/07 -2010/11 Revenues 2006/07 2007/08 2008/09 2009/10 2010/11 Police Impact Fees $130,600 $131,300 $71,800 $121,300 $113,010 Total Available Resources $130,600 $131,300 $71,800 $121,300 $113,010 forCIP Proposed Appropriations $130.600 $131 ,300 $71 ,800 $121.300 $113.010 Balance $0 $0 $0 $0 $0 Capital Improvement Program 2006-2011 Page 18 .------y----..... T City of Aventura PROPOSED FINANCING PLAN STORMWATER UTILITY FUND The City of Aventura is responsible for stormwater management activities within the corporate boundaries. Dade County was responsible for stormwater facility constriction, operation and maintenance prior to the incorporation of the City. The County provided a very limited level of stormwater maintenance. Many drainage and flooding problems existed in the City that required major capital improvements. In order to address the deficiencies and develop an ongoing maintenance program, a Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting and capital improvements from a source other than the General Fund, gas taxes or ad valorem taxes. The Utility relies on user fees charged to residents and businesses for generating revenues. The City has recognized the need and importance of taking a pro-active approach toward storm water management. The stormwater drainage improvements contained in the five year Capital Improvement Program were based on a complete survey of all areas of the City conducted by the Community Services Department together with the City's consulting engineers. The Fund will be responsible for ongoing operation and maintenance costs, as well as capital improvements. The yearly operating expenses will be made by the General Fund and reimbursed by the Stormwater Utility Fund as a transfer of revenue. Table 7 reflects the anticipated revenues available and the proposed appropriations for the Stormwater Utility Fund for the five year period. A total of $1 ,040,000 worth of stormwater drainage projects will be completed during the five year period. The monthly rate charged to users per unit was $2.50 for 2005/06. It is not recommended that the fee be increased during the next five years. DADE COUNTY MUNICIPALITIES STORMWATER UTILITY RATES Coral Gables $3.50 Golden Beach $12.00 Hialeah $2.50 Homestead $ 1.25 Key Biscayne $5.00 Medley $ 2.50 Miami $3.50 Miami Beach $ 2.50 Miami Shores $2.50 North Miami $ 2.50 North Miami Beach $2.50 South Miami $ 2.50 Sweetwater $2.50 Capital Improvement Program 2006-2011 Page 19 ~- -T"-- T.."-..- City of Aventura TABLE 7 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS STORMWATER UTILITY FUND 2005/06 2006107 2007/08 2008/09 2009/10 2010/11 Customer Data: Projected No_ of Billable ERUs (1) 30,750 31,211 31,679 32,155 32,637 33,126 Monthly Rate Per ERU $2.50 $2.50 $2.50 $2.50 $2.50 $2.50 Revenues: Gross $tormwater Utility Billings (2) $922,500 $936,338 $950,383 $964,638 $979,108 $993,794 Less: Uncollectibles (3) -46,125 -46,817 .47,519 -48,232 -48.955 -49,690 Carry Over of Surplus 10,425 159,446 188,523 612.126 1,240,101 1,872.285 $ 886,800 $ 1,048,967 $ 1,091,387 $ 1,528,532 $ 2,170,253 $ 2,816,389 Operating Expenses: (4) Operation & Maintenance 136,857 142,331 148,025 153,946 160,103 166,507 Administration Data Management 10.124 10,124 10,529 10,950 11,388 11.844 WASD Billing 21,085 21,928 22,806 23,718 24,666 25,653 Financial Management 12,654 13.160 13,687 14,234 14,803 15,396 Miscellaneous Items(GIS, NPDES Permitting) 31,634 32,899 34,215 35,584 37,007 38,488 Total Operating Expenses $212,354 $220,443 $229,261 $238,431 $247,969 $257,887 Repayment to General Fund Available for CIP & Debt Service $ 674,446 $ 828,523 $ 862,126 $ 1,290,101 $ 1,922.285 $ 2,558,502 Annual CIP Expenditures: 515,000 640,000 250,000 50,000 50,000 50,000 Annual Surplus/(Deficit): $ 159,446 $ 188,523 $ 612,126 $ 1,240,101 $ 1,872,285 $ 2,508,502 NOTES TO ASSUMPTION OF PROJECTIONS (1) Projected to grow at an annual rate of 1.5%. (2) Equals Projected No. of Billable ERUs multiplied by the Monthly Rate Per ERU, with the result annualized. (3) Equals 5% of Gross Stormwater Utility Billings in Year Shown. (4) Includes Operation and Maintenance, Administration, Review of Existing Account Data Costs. Projected to continue to grow at an annual rate of 4%. Capital Improvement Program 2006-2011 Page 20 '-T~._..- -r - - -- PROJECT DESCRIPTIONS AND FUNDING SCHEDULES City of Aventura BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS This section includes beautification projects and improvements to the City of Aventura's park system and recreational facilities. There are 4 projects in the Capital Improvement Program, which total $4,566,500. Special emphasis was given to implementing an ongoing beautification program, developing additional park sites and upgrading existing facilities. Policies The City of Aventura's investment in improvements to the City park system is based on the following policies: Goal: Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. . Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. . Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. . Provide exercise/walking paths to enhance the physical well being of residents. . Provide recreational facilities on the basis of 2.75 acres per 1,000 population. . Encourage the integration of recreational facilities into the development of residential, commercial, industrial, and open space land uses. Goal: Update the 5-year CIP on a yearly basis. . Provide parks whereby residents have access to neighborhood parks within 2 mile radius and community parks which serve the entire City. Goal: Increase Safety Standards . Provide for adequate security measure including limited access facilities. . Replace dangerous equipment and eliminate visual barriers to reduce opportunities for crime. . Employ vandal-resistant equipment and facilities. Capital Improvement Program 2006-2011 Page 21 - ...-T-........ T City of Aventura . Maintain a Parks Usage Plan to protect the City's investment in the park system and insure the resident's safety. Goal: Protect and preserve environmentally sensitive land and water areas. . Preserve and enhance open space with environmental impact. Existina Facilities There is 30.0 acres of open space and public park land in the City. Aventura Founders Park was opened in November 1998. This 11 acre site located on West Country Club Drive and NE 190 Street includes both active and passive recreational opportunities. The park encompasses the following components: Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and security lighting. The Country Club Drive Exercise/Walking Path contains 5.5 acres that is classified as open space recreation area. This facility is used by residents for both recreational and exercise purposes. Waterways Park was acquired by the City in 1998 from a private developer. This 1 acre site was previously constructed by a private developer. The City is in the process of acquiring 7 additional acres. The park is currently under design for a major expansion. Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of the last remaining waterfront undeveloped parcels in the City. This site contains the Community/Recreation Center. Open passive and sitting areas are available at this location. Veterans Park was acquired by the City from a private developer in 2001. This 2 acre site is located on NE 31st Avenue. Facilities and amenities include: parking lot; 1.5 acre open playfield area; playground facilities; landscaping with shade trees; .5 acre pet exercise area; separate entrance for visitors with pets; drinking fountains for pets and people and "pooper scooper" stations. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2005/06 fiscal year: Proiect Title Year Conceptual Design of Aventura Founders Park 1996/97 Design of Country Club Drive Exercise Safety Improvements 1996/97 Capital Improvement Program 2006-2011 Page 22 City of Aventura Purchase of 5.5 acres for Avenlura Founders Park Bus Shelter & Bench Replacements Aventura Blvd Beautification Improvements Northern Entrance Beautification Improvements Aventura Founders Park Development Country Club Drive Exercise/Walking Path Improvements NE 183rd Street Beautification Improvements NE 34 Avenue Beautification Improvements Library Landscaping Project Huber Tract Open Space Land Purchase NE 20yth Street Beautification Improvements Country Club Dr. Exercise Path Safety Improvements NE 190th Street Beautification Improvements Biscayne Boulevard Phase I Beautification Improvements FEC Landscape Buffer NE 191st Street Beautification Improvements Waterways Park Improvements Founders Park Improvements Biscayne Boulevard Phase II Beautification Improvements NE 185th Street & NE 28th Ave Beautification Improvements NE 213th Street Beautification Improvements Aventura Blvd. Entrance Features Community/Recreation Center Conceptual Design Community Recreation Center Development Expanded Waterways Park Purchase Biscayne Boulevard Phase II Beautification Improvements Country Club Drive Beautification Improvements Newspaper Racks NE 188th Street Beautification Improvements Yacht Club Way Beautification Improvements William Lehman Causeway Beautification Improvements Veterans Park Development Waterways Park Design Founders Park Parking Lot Expansion NE 20yth Street Swale Beautification Improvements Park Facilities/Open Space Recreation 1996/97 1996/97,1997/98,1998/99 1999/00, 2000/01 , 2001/02 2005/06 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 1998/99 1998/99 1998/99, 2004/05 1998/99 1998/99 1998/99 1998/99 1999/00 1999/00,2001/02,2002/03 2003/04, 2005/06 1999/00 1999/00 2001/02 2001/02 2000/01 2001/02 2003/04 2001/02 2002/03 2002/03, 2003/04 2002/03 2003/04 2003/04, 2004/05 2003/04 2005/06 2005/06 2005/06 The estimated current population for the City of Aventura is 28,500. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 78.4 acres. In calculating the number of recreation acres the city has available for use by residents, public private, golf courses Capital Improvement Program 2006-2011 Page 23 City of Aventura and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100%, private recreation facilities at 50%, and marinas and the golf course at 25%, the City existing and proposed recreation areas total 115. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 30 park/open space acres. Although a deficiency in the provision of recreation/open space does not exist, the City desires to increase access to public facilities and providing recreational opportunities for all residents by constructing additional park facilities. The major park facility improvement outlined in the 2006/07 - 2010/11 relates to the providing a new park and maintenance projects. The projects are included in the detailed project descriptions and a funding schedule that follows. (See Tables 1 and 2). The completion of the five - year Capital Improvement Program for parks/open space recreational facilities will provide the City residents with a well rounded recreational and park system geared toward meeting the needs of today and tomorrow. Table PFOS 1 CITY OF AVENTURA Recreation/Open Space Inventory TYPE FACILITY Public Recreation Areas C Country Club Drive Exercise/Walking path C Arthur I Snyder Memorial Park N Veterans Park N Expanded Waterways Park N Waterways Park N Aventura Founders Park ACRES APPLICABLE ACRES 5.5 3.5 2.0 7.0 1.0 11.0 Public Recreation Subtotal 30.0 5.5 3.5 2.0 7.0 1.0 11.0 30.0 Private Recreation Areas Private Recreation Sites Marina Complexes Golf Courses Private Recreation Subtotal 63.61 9.40 203.17 276.18 31.81 2.35 50.79 84.95 Total Recreation Areas C = Community Park N = Neighborhood Park . = Undeveloped 306.18 114.95 CitYWide Beautification Proaram Capital Improvement Program 2006-2011 Page 24 City of Aventura In December of 1996, the City Commission approved the landscape design concepts to be utilized with the implementation of a Citywide Beautification Program. This major undertaking, addresses median and right of way landscaping throughout the public areas within the City, and was adopted as one of the City's budget priorities and goals. The landscape design includes the planting of an assortment of palm trees, including date palms at the City's entrances and coconut and royal palms on various medians throughout the City, as well as shade trees such as live oaks. With this Beautification Program, the City Commission has fulfilled its long-term goal of creating the signature of the City and establishing its reputation as "the most beautiful City in South Florida". The actual construction of these projects will be ongoing until all of the improvements to the various areas within the City are complete. In 2006, the City funded a Landscape Restoration Program in the amount of $1,500,00010 respond to damage from hurricanes experienced in 2005. The following areas have been completed or are scheduled for completion as of the 2005/06 fiscal year: Aventura Boulevard, Northern City Entrance, NE 20ih Street, NE 183rd Street, NE 1851h Street & 281h Avenue, NE 1901h Street, NE 19151 Street, NE 291h Avenue, NE 18ih Street, NE 1881h Street, NE 2131h Street, Biscayne Boulevard and FEC Landscape Buffer, Aventura Boulevard Entrance Features, Country Club Drive, Yacht Club Way, William Lehman Causeway, NE 20ih Street Swale, 2006 Citywide Hurricane Landscape Restoration Program and the Library Landscaping Project Fundina Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget Fundinq: General Fund Park Impact Fees Loan Proceeds $4,566,500 $1,866,500 1,000,000 1,700,000 Capital Improvement Program 2006-2011 Page 25 T'~ T-- City of Aventura TABLE 1 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07 - 20010/11 SUMMARY BY YEAR I~l:l' :JTo1rni1.Jltl' .r.m. ..11m.,,,,, JIlIfj'Jft; .ll!tt>f.l": ~llll:'a.1I Jlllm... BP1 Waterways Park Development CM $ 3,700,000 BP2 Founders Park Improvements CS 252,000 4,500 BP3 Citywide Beautification Improvements CS 470,000 60,000 10,000 BP' Country Club Tennis Court Improve. CS 70,000 Totals $ 4,492,000 $ 64,500 $ 10,000 $ $ rnrn $ 3,700,000 256,500 540,000 70.000 $ 4,566.500 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07 - 20010/11 FUNDING PLAN Impact General FOOT Loan Grant CIP # PrOject TItle Dept # Total Fees Fund Contributions Proceeds Funds BP1 Waterways Park Development CM 3,700,000 1,000,000 $ 1,000,000 1,700,000 BP2 Founders Park Improvements CS 256,500 256,500 BP3 Citywide Beautification Improvements CS 540,000 540,000 BP' Country Club Tennis Court Improve, CS 70000 70,000 Totals 4,566,500 $ 1,000,000 $ 1,866,500 $ $ 1,700,000 $ Capital Improvement Program 2006-2011 Page 26 City of Aventura PROPOSED PROJECTS 1 - CM Waterways Park Development 2006/07 $3,700,000 This project includes developing and new Waterways Park. The 7 acre site would include a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities. -----.~'-<JR"'."'~"',G ."""RW,"^,EiOC"""" "''''.- ST.'L,"U"'''''''d;'''.f,T''''''~()f) ({)U'~"''-P'"'' "'R....n'TUR" "~$ID~P'.'" """E",~'AO"~" [>:ERCISfP~'H ,',rJ"'''_tI -/ .~==-=,._",.~___",....l!l'~.~~,~-~ ._..~~.,.,~~ .....~u...I. 'O""'"""':8f::.Gf:.~:~ ...... ........ . ..m . ..... .. ._...""_"""__"~,.,,,--,,._-,,.~,,_.,,-,,,,.._,,,,,,, , ----;~~~~~AYS PARK EXPANSION (D Master Plan City of Aventura Florida 2-CS Founders Park Improvements 2006/07 $252,500 2007/08 $4,500 This project consists of maintenance projects, replacing and updating playground equipment. 2006/07 Construct Water Splashpad Play Area Four Soccer Goal Sets Replace 2 Bleachers Eight Players Benches Special Event Tents $235,000 9,000 4,500 1,500 2,500 . __""" _" ~O"O J ~0"8"."".",, I3El [>151 ~.~? _ ~I~~ c:.h!l E~.". _",," _"""""". _.".".".".".".""""""".".".".'!, ~9Q.".""""""".".". Capital Improvement Program 2006-2011 Page 27 City of Aventura 3-CS Citywide Beautification Improvements 2006/07 $470,000 2007/08 $60,000 2008/09 $10,000 This project consists of implementing the landscaping and beautification concepts approved by the City Commission. 2006/07 Purchase 3 Benches and Trash Cans Miami Gardens Extension Biscayne Boulevard Median (NE 209-212 5t) NE 20ih 5t (NE 34 Ave eastward to end) 10,000 300,000 160,000 2007/08 60,000 2008/09 Purchase 3 Benches and Trash Cans 10,000 4-CS Country Club Drive Tennis Court Improvements 2006/07 $$70,000 This project involves improvements to the tennis facilities that the City leases from the Fairmont Country Club. The improvements include tennis court renovations, windscreens, fencing, water fountain, shade awnings and trash facilities. Capital Improvement Program 2006-2011 Page 28 City of Aventura TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS This section includes improvements to the City of Aventura's transportation system, roadways, drainage system, sidewalks, pedestrian pathways, street lighting and other infrastructure improvements. There are 4 improvement projects in the Capital Improvement Program, which total $3,930,300. Special emphasis was given to correcting drainage deficiencies, road resurfacing, installation of traffic video monitoring devices, improving safety through street lighting and addressing maintenance considerations. The projects outlined in this section have been developed based on a survey of all areas of the City, with respect to the improvement items, by the Community Services Department; City's consulting engineer and staff. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. Policies The City of Aventura's investment in improvements to the City's transportation system, roads, sidewalks, street lighting and drainage system is based on the following policies: Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. . Coordinate area-wide storm water developments with major street improvements. . Provide adequate storm drainage as defined by present standards for different types of areas of the City. . Upgrade areas of the City to conform to present drainage standards to eliminate flood prone areas. Goal: Improve local roads to meet road safety requirements and serve the transportation needs of the City. . Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. . Provide an adequate road transportation network that meets or exceeds the capacity rating outlined in the Comprehensive Plan. . Implement improvements to meet safety standards. . Improve safety by installing street lighting on all appropriate public roadways. Capital Improvement Program 2006-2011 Page 29 - .T"~ T City of Aventura . Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. . Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97-05. Existinq Facilities The following is a list of current public roads under the jurisdiction of the City: NE 185th Street NE 28th Place NE 29th Avenue NE 29th Place NE 34th Avenue NE 188th Street NE 191st Street NE 193rd Street West Country Club Drive East Country Club Drive NE 203rd Street NE 206th Street NE 208th Street NE 209th Street NE 213th Street NE 214th Street Yacht Club Drive NE 2yth Court NE 27th Court NE 28th Avenue NE 29th Court NE 30th Avenue NE 187th Street NE 190th Street NE 192nd Street Aventura Boulevard North Country Club Drive NE 201 Terrace NE 205th Street NE 207th Street NE 208th Terrace NE 211th Street NE 214th Terrace NE 183rd Street Turnberry way Prior Accomplishments Since the inception of the Capital Improvement Program, the following projects have been completed or are scheduled for completion as of the 2005/06 fiscal year: Proiect Title Country Club Drive Drainage Improvements Sidewalk Installation - Southside of Lehman Causeway Pedestrian Safety Study Aventura Boulevard Street Lighting Improvements NE 183rd Street & Drainage Improvements NE183rd Street Lighting Improvements NE 20yth Street Lighting Improvements North Aventura Stormwater Collector (213th Street) Pedestrian Transportation Circulation Safety Improvements NE 190th Street Lighting Improvements South Aventura Stormwater Collector Sidewalk Improvements & Replacements Year 1996/97 1996/97 1996/97 1997/98 1997/98 1997/98 1997/98 1997/98 1997/98 1998/99 1998/99 1998/99, 1999/00,2000/01 Capital Improvement Program 2006-2011 Page 30 City of Aventura NE 34th avenue Street Lighting Improvements NE 185'h Street & NE 28th Avenue Improvements Safety Improvements - Country Club Drive NE 30lh Avenue Drainage Improvements NE 2131h Street Lighting Improvements NE 34th Avenue Safety/Road Improvements Biscayne Lake Gardens Area Drainage Improvements NE 188th Street, Lighting & Drainage Improvements Country Club Drive Improvements NE 190 Street Drainage Improvements Yacht Club way Drainage and Lighting Improvements NE 31st Avenue Decorative Street Lighting Extension of Lehman Causeway Westbound Service Road Illuminated Street Signs Hospital District NE 213St Street Drainage Connector Hospital District North Collector NE 207'h Street Resurfacing Traffic Video Monitoring Program Directional Signs Yacht Club Drive Seawall Improvements Miami Gardens Drive Aventura Boulevard Resurfacing Road. Drainaae and Infrastructure Improvements 1999/00 1999/00 1999/00 2000/01 2000/01 2000/01 2001/02 2002/03 2002/03 2002/03 2003/04 2003/04 2003/04 2003/04 2003/04 2004/05 2004/05 2004/05,2005/06 2004/05 2005/06 2005/06 2005/06 The City incorporated in November of 1995, prior to that time the area of the City was under the jurisdiction of Dade County. Condominium Associations or Dade County maintained the roads and rights-of-way. The City entered into an Interlocal Agreement with Dade County that transferred the jurisdiction of all public roads and rights-of-ways to the City. In January of 1997 the City assumed the maintenance of all public roads and rights-of-way. The City's consulting engineers conducted an extensive evaluation of the City's infrastructure including roadways, drainage, sidewalks and streetlighting. The study indicated that major improvements were necessary for storm drainage and street lighting. Most of the infrastructure deficiencies have been addressed with the completion of the original 5 year CIP which began in 1997/98. In January 1997, the City Commission by Resolution No. 97-05 adopted a Policy governing the conversion of private roads to public roads. The Williams Island Road project was the first roadway conversion to implement the provisions of the Policy as it relates to drainage, street lighting and safety irnprovements. Major emphasis was also placed on improving street lighting and replacing FPL cobra head lights with decorative lighting fixtures in areas that the rights-of-way could accommodate the new light fixtures. During the 1997/98 fiscal year the City in cooperation with several developers entered into an Agreement to construct the North Aventura Stormwater Collector (2131h Street), 3 years ahead of schedule and at a cost savings of $1,000,000. In 1999 the south collector was completed using a similar private-public partnership. During 2002, NE 341h Avenue was connected to the north Capital Improvement Program 2006-2011 Page 31 --I--~- .-- City of Aventura collector. During 2003, Biscayne Lakes Garden area and NE 29th Avenue was connected to the north connector. In 2004 the City embarked on the first phase of the drainage improvements for the Hospital District. Projects outlined herein can be also be classified as drainage improvements and road resurfacing in accordance with established maintenance schedules. All infrastructure upgrades of roadways will be coordinated with other projects to prevent multiple paving projects or pavement cuts. Fundina Plan Funding for the proposed roadway, drainage and infrastructure improvement projects will be provided by the following sources: Total Category Budget Fundinq: Transportation Fund Storm Water Utility Fund General Fund $ 3,930,300 $2,611,300 1,040,000 279,000 Tables 1 and 2 showing these improvement projects and funding schedules are followed by detailed project descriptions. Capital Improvement Program 2006-2011 Page 32 City of Aventura TABLE 1 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07- 2010/11 SUMMARY BY YEAR CIP # P,oject Tnl. Bept- # 2ll06lll7 2007108 2008/09 2009/10 2010/11 lola! TOl1 Slormwater Drainage Improvement CS $ 640,000 $ 250,000 $ 50,000 $ 50,000 $ 50,000 $ 1,040,000 TOl2 Street Lighting Improvements CS 390.000 390,000 Transportation System & Traffic TOl3 Improvements CS 375,300 200,000 425,000 50,000 115,000 1,165,300 TOl4 Road Resurtacing Program CS 220,000 230,000 260,000 300,000 325,000 1,335,000 Tolals $ 1,625,300 $ 680,000 $ 735,000 $ 400,000 $ 490,000 $ 3,930,300 TABLE 2 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07- 2010/11 FUNDING PLAN Stormwater Utility General Transportation CIP # Project Title Dept. # Total fund Fund Fund TDI1 Stormwater Drainage Improvement CS $ 1,040,000 $ 1,040,000 TDI2 Street Lighting Improvements CS 390,000 $ 390,000 Transportation System & Traffic TOl3 Improvements CS 1,165,300 279,000 886,300 TOl4 Road Resurfacing Program CS 1,335,000 1,335,000 Totals $ 3.930.300 $ 1,040,000 $ 279,000 $ 2,611,300 Capital Improvement Program 2006-2011 Page 33 - -"Tu---'- T---- City of Aventura 1-CS Stormwater Drainage Improvements 2006/07 $640,000 2007/08 $250,000 2009/10 $50,000 2010/11 $50,000 PROPOSED PROJECTS 2008/09 $50,000 Based on the Stormwater Master Plan prepared by the City's consulting engineers, the projects included drainage improvements in the Hospital district. The Hospital district system will be connected to NE 213 Street (North Aventura Stormwater Collector). Additional projects included provide for ongoing annual minor drainage improvements. Most projects include the cost of resurfacing the affected roadways. 2006/07 NE 213th Street Outfall Update Remove Weir Gate from NE 30 Avenue 440,000 200,000 2007/08 Drainage Improvements NE 190 Street Drainage Improvements 50,000 200,000 50,000 50,000 50,000 2008/09 Drainage Improvements 2009/10 Drainage Improvements 20010/11 Drainage Improvements 2-CS Street Lighting Improvements 2006/07 $390,000 This project provides for the installation of decorative streetlights in certain areas. The lights will provide safe, well-lighted roadways that are aesthetically pleasing. 2006/07 NE 29th Avenue Miami Gardens Drive 165,000 225,000 3-CS Road Resurfacing Program 2006/07 $220,000 2007/08 $230,000 2008/09 $260,000 2009/10 $300,000 2011/11 $325,000 This project consists of resurfacing roadways that are not included in the Stormwater Drainage Improvements. The roads represent the most critical areas as determined by the Community Services Department. Capital Improvement Program 2006-2011 Page 34 City of Aventura 2006/07 2007/08 2008/09 2009/10 2010/11 Yacht Club Drive NE 29 Place Yacht Club Way 220,000 130,000 100,000 120,000 140,000 Williams Island Road NE 190th Street Hospital District 300,000 NE 29th Avenue NE 34th Avenue 125,000 200,000 ----._------------------ -.-----.-------------------.-------------------------------------------------------------.---.---- 4-CS Transportation System and Traffic Improvements 2006/07 $375,300 2007/08 $200,000 2008/09 $425,000 2009/10 $50,000 2010/11 $115,000 This project includes improvements to the City's transportation and traffic system including bus shelters, A major component of this project is the implementation of the Traffic Video Monitoring Program which provides for the installation of cameras at key intersections to allow for the Police Department to monitor and respond to traffic conditions, 2006/07 Countdown Pedestrian Walkway Signals 96,300 Traffic Video Monitoring Program 279,000 NE 208th, Aventura Blvd, Ives Dairy Road and Biscayne Blvd (3), NE 188th Street (1) 2007/08 Traffic Video Monitoring Program 200,000 Country Club Drive (4) 2008/09 Traffic Video Monitoring Program 425,000 NE 20th Street (2), NE 213th Street (2) NE183rd Street and NE 31stAve. (1) 2009/10 Traffic Video Monitoring Program Updates 50,000 2010/11 Install Shelter at NE 213th St 115,000 Capital Improvement Program 2006-2011 Page 35 City of Aventura PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS Capital projects in this functional category include providing improvements to existing facilities in the City. The Capital Improvement Program includes 1 projects totaling $27,000. Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: . Provide easily accessible services to City residents and adequate parking for City facilities. . Repair and maintain all buildings and facilities in proper order to increase life of said facilities. . Provide facilities for future growth of the City and services generated by such growth. ExistinCl Facilities Map 1 shows the location of the City of Aventura's Government Center, and the Dade County Fire Rescue Station and Library Branch. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2005/06 fiscal year: Proiect Title Government Center/Police Station Needs Assessment Study Government Center Land Purchase Design of Government Center/Police Construction of Government Center Purchase of Charter Elementary School Property Construction of Charter Elementary School Community Center Improvements Construction of Middle School Wing to Charter School Holiday Lighting for Government Center Year 1996/97 1997/98 1997/98 1999/00,2000/01 2001/02 2002/03 2003/04, 2004/05, 2006/07 2004/05 2005/06 FundinCl Plan Funding for the proposed Public Buildings Projects will be provided by the following sources: Total Category Budget $27,000 Fundinq: General Fund $27,000 Capital Improvement Program 2006-2011 -._.T._.~ T-....- Page 36 City of Aventura TABLE 1 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07 - 20010/11 SUMMARY BY YEAR 1"';6 :.lTol"mol..lk 'r:::ri'l. .{1[11:!lll illlr/W; ~lIImJli! ~ml:Jill JiUI1'. rolJ;'l1 PBF1 Community Center Improvements cs $ 27,000 27,000 Totals $ 27,000 $ $ $ $ $ 27,000 TABLE 2 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2006/07 - 20010/11 FUNDING PLAN Loan Bond Grant General CIP # Project Title Dept # Total Proceeds Proceeds Funds Fund PBF1 Community Center Improvements cs $ 27,000 $ 27,000 Totals $ 27,000 $ $ $ $ 27,000 Capital Improvement Program 2006-2011 Page 37 City of Aventura PROPOSED PROJECTS 1-CS Community Recreation Center Improvements 2006/07 $27,000 This project consists of providing equipment and improvements at the Community Recreation Center. 2006/07 12 Tables and Storage Carts 5 Card Tables Gymnastics Equipment Stage Addition and Safety Rails Replace 10 Computers at Community Center $4,500 1,000 1,500 5,000 15,000 Capital Improvement Program 2006-2011 Page 38 City of Aventura INFORMATION/COMMUNICATIONS TECHNOLOGY This functional category includes improvements to the City of Aventura's information/communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency. There are 8 projects totaling $2,298,750. Policies The City of Aventura's investment in communication and computer projects is based on the following policies: . Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. . Improve and maintain City-wide radio communications capabilities for Police operations. . Develop and maintain computerized capabilities of the various City departments and information systems. . Utilize the latest state of the art technology including the use of the Internet for the delivery of services. . Maintain the E911 system to enhance police response times to emergencies. Capital Improvement Program 2006-2011 Page 39 City of Aventura TABLE 1 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2006/07 - 2010/11 SUMMARY BY YEAR CIP # Project Title Dept. # 2006/07 2007f08 2008/09 2009110 2010/11 Total len Police Computers Systems PO 190,000 140,000 115,000 115,000 115,000 675,000 ICT2 Central Computer System FFS 113,000 73,000 115,000 70,000 77,000 448,000 ICT3 Radios and E911 System PO 267,000 220,000 181,000 181,000 185,000 1,034,000 ICT4 Computer Equipment FSS 6,000 8,000 8,000 8,000 8,000 38,000 ICTS Computer Equipment CM 4,000 2,000 2,000 8,000 ICT6 Computer Equipment CS 10,750 9,000 3,000 3,000 3,000 28,750 len Computer Equipment CD 8,000 8,OaO 21,000 8,000 10,000 55,000 ICTS Computer Equipment CC 6,000 3,000 3,000 12,000 Totals $ 604,750 $ 463,000 $ 448,000 $ 385,000 $ 398,000 $ 2,298,750 TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2006/07 . 2010/11 FUNDING PLAN General CIP# Project Title Dept.# Total Fund CC1 Police Computers Systems PD1 675,000 675,000 CC2 Central Computer System FFS1 448,000 448,000 CC3 Radios and E911 System PD2 1,034,000 1,034,000 CC4 Computer Equipment FSS2 38,000 38,000 CC5 Computer Equipment CM2 8,000 8,000 CC6 Computer Equipment CS11 28,750 28,750 CCl Computer Equipment CO2 55,000 55,000 CC8 Computer Equipment CC1 12,000 12000 Totals $ 2,298,750 $ 2,298,750 Capital Improvement Program 2006-2011 Page 40 City of Aventura PROPOSED PROJECTS 1 - PO Police Computers Systems 2006/07 $190,000 2007/08 $140,000 2008/09 $115,000 2009/10 $115,000 2010/11 $115,000 This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. 2006/07 2007/08 2008/09 2009/10 2010/11 Replace 12 Mobile Laptops 10 Desktop Computers Replace AS 400 Upgrade 3 FCIC computers APS Virtual Partner Voice APS Virtual Partner DL Swipe Ticket Printers Vehicle Modems Replace Aircards HP Plotter for GIS Mapping Upgrades 36,000 15,000 50,000 4,200 14,000 3,000 3,000 6,000 8,000 15,000 35,800 Upgrades Replace 12 Mobile Laptops 10 Desktop Computers Replace 10 Computers for EOC 4 Plasma Screens for EGC Replace Aircards Vehicle Modems 36,000 36,000 15,000 15,000 24,000 8,000 6,000 Upgrades Replace 12 Mobile Laptops 10 Desktop Computers Replace Aircards Vehicle Modems 50,000 36,000 15,000 8,000 6,000 Upgrades Replace 12 Mobile Laptops 10 Desktop Computers Replace Aircards Vehicle Modems 50,000 36,000 15,000 8,000 6,000 Upgrades Replace 12 Mobile Laptops 10 Desktop Computers 50,000 36,000 15,000 Capital Improvement Program 2006-2011 -_..~_.--..- T Page 41 City of Aventura Replace Aircards Vehicle Modems 8,000 6,000 2 - FS Central Management Information System 2006/07$113,000 2007/08 $73,000 2008/09 $115,000 2009/10, $70,000 2010/11 $77,000 I. ' 1,\ This project consists of purchasing new and replacement computer hardware and software that utilize the latest technology for the City's general information management system, which is used by all City Departments. ,. . , . . , 2006/07 2007/08 2008/09 2009/10 2010/11 Software/Licenses/Upgrades Servers/ Security/UPS/Switches AS 400 Upgrades MS Exchange Implementation Streaming Video Software/Licenses/U pgrades Servers/ Security/UPS/Switches AS 400 Upgrades Software/Licenses/U pgrades Servers/ Security/UPS/Switches AS 400 Upgrades Software/Licenses/Upgrades Servers/ Security/UPS/Switches AS 400 Upgrades MS Exchange Implementation Software/Licenses/Upgrades Servers/ Security/UPS/Switches AS 400 Upgrades Replace video Webserver Upgrade Wireless Connection 15,000 73,000 5,000 5,000 15,000 15,000 53,000 5,000 30,000 30,000 55,000 15,000 45,000 5,000 5,000 25,000 27,000 5,000 10,000 10,000 3-PD Radio Purchase & Replacement 2006/07 $267,000 2007/08 $220,000 2008/09 $181,000 2009/10 $181,000 2010/11 $185,000 This project consists of purchasing equipment to establish and maintain an 800 Mhz police radio system to improve communications and purchase new radios for projected Capital Improvement Program 2006-2011 Page 42 City of Aventura additional personnel in the Police Department, replace radios that may become damaged or become inoperative during the five-year period and maintain the E911 system. 2006/07 2007/08 2008/09 2009/10 2010/11 10 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades Convert Switch to Digital E911 System Upgrades 10 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades Console E911 System Upgrades 10 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades E911 System Upgrades 10 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades E911 System Upgrades 10 Handheld & 10 Mobile Radios 800 Mhz Radio System Upgrades E911 System Upgrades 4 - FSS Computer Equipment 2006/07 $6,000 2007/08 $8,000 2009/10 $8,000 2010/11 $8,000 82,000 50,000 100,000 35,000 85,000 50,000 50,000 35,000 86,000 60,000 35,000 86,000 60,000 35,000 90,000 60,000 35,000 2008/09 $8,000 This project includes the replacement of existing equipment for the various employees of the department. 5-CM Computer Equipment 2006/07 $4,000 2007/08 $2,000 2008/09 $2,000 This project consists of upgrading computer equipment in the Office of the City Manager. 6-CS Computer Equipment Capital Improvement Program 2006-2011 Page 43 City of Aventura 2006/07 $10,750 2009/10 $3,000 2008/09 $3,000 2007/08 $9,000 2010/11 $3,000 This project consists of purchasing and upgrading computer equipment in the Community Services Department. 2006/07 2007/08 2008/09 2009/10 2010/11 4 Computers GIS and Order System Update 6,000 4,750 6 Computers 9,000 3,000 3,000 2 Computers 2 Computers 2 Computers 3,000 7-CD Computer Equipment 2006/07 $8,000 2007/08 $8,000 2008/09 $21,000 2009/10 $8,000 2010/11 $10,000 This project consists of computer upgrades, replacement printers and the implementation of field computers for code compliance and building inspections for the Community Development Department. 2006/07 2007/08 2008/09 2009/10 2010/11 Replace 4 Computers 6,000 Replace 1 Printers 500 Replace 1 Line Printer 1,500 Replace 4 Computers 6,000 Replace 1 Printers 500 Replace 1 Form Printer 1,500 Replace 5 Computers 7,500 Replace 1 Printers 500 Replace 1 Line Printer 4,000 Plotter 9,000 Replace 4 Computers 6,000 Replace 1 Printers 500 Replace 1 Form Printer 1,500 Replace 4 Computers 6,000 Replace 1 Printers 500 Capital Improvement Program 2006-2011 Page 44 City of Aventura Replace 1 Form Printer 3,500 8-CC Computer Equipment 2006/07 $6,000 2007/08 $3,000 2008/09 $3,000 This project consists of upgrading and replacing computer equipment in the City Clerk's Office. Capital Improvement Program 2006-2011 Page 45 City of Aventura CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 4 projects totaling $2,729,748. Policies The City Aventura's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to maintain the efficiency and productivity of providing municipal services to the residents of the City. . Replace all present equipment that is required when they become unusable, unsafe or when maintenance costs outweigh the total cost of replacement. . Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. . Purchase more economical and multi-functional vehicles. . Purchase new equipment that will increase productivity and reduce personnel and maintenance costs. . Maintain all City assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. Proposed Capital Eauipment Purchase And Replacement Most projects outlined in the 2006/07 to 2010/11 Capital either pertaining to vehicles or operational equipment. $2,729,748 are displayed in Table 1. Improvement Program are These 4 projects, worth Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as either having a useful life of more than one year and/or a value of $500 or more. Fundina Plan Funding for the proposed Capital Equipment Purchase and Replacement Projects will be provided by annual appropriations from the following sources: Total Category Budget $2,729,748 Capital Improvement Program 2006-2011 Page 46 City of Aventura Fundinq: General Fund Police Impact Fee Fund $2,161,738 $ 568,010 Capital Improvement Program 2006-2011 Page 47 City of Aventura TABLE 1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2006/07 - 2010/11 SUMMARY BY YEAR C1P# Pr<JjeetTitJe DePt.# 2006107 2007/08 2008/09 2009/10 2010111 Total CE1 Vehicle Purchase & Replacements PD 396,560 438,268 342,000 408;260 399,000 1.984,088 CE2 Equipment Purchase and Replacement PO 130,600 131,300 71,800 121,300 113.010 568.010 CE3 Equipment Purchase and Replacement CS 3,000 50,000 18,000 13,500 19,000 103,500 CE4 Equipment Purchase and Replacement CD 20,000 2,100 29,250 20.800 ' 2.000 74,150 Totals $ 550,160 $ 621,668 $ 461,050 $ 563,860 $ 533,010 $ 2,729,748 TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2006/07 - 2010/11 FUNDING PLAN Pollee General Impact Fee CIP# Project Title Oept.# Total Fund Fund CE1 Vehicle Purchase & Replacements PO 1,984,088 1,984,088 CE2 Equipment Purchase and Replacement PO 568,010 0 568,010 CE3 Equipment Purchase and Replacement CS 103,500 103,500 CE4 Equipment Purchase and Replacement CD 74,150 74,150 Totals $ 2,729,748 $ 2,161,738 $ 568,010 Capital Improvement Program 2006-2011 Page 48 City of Aventura PROPOSED PROJECTS 1 - PD Vehicle Purchase & Replacements 2006/07 $396,560 2007/08 $438,268 2008/09 $342,000 2009/10 $408,260 2010/11 $399,000 This project consists of purchasing police vehicles to accommodate new employee additions and establish a vehicle replacement program in the Police Department. 2006/07 2007/08 2008/09 2009/10 2010/11 Replace 12 Patrol Vehicles Replace Command Post Minivan Replace Crime Prevention Van Replace SRO SUV $322,560 22,000 30,000 22,000 . $332,268 37,000 33,000 30,000 6,000 Replace 12 Patrol Vehicles Replace Crime Scene Van Prisoner Van Purchase Dive Van Purchase Tendem trailer Replace 12 Patrol Vehicles $342,000 $352,260 36,000 20,000 $362,000 37,000 Replace 12 Patrol Vehicles Replace 4 Wheel Drive Vehicle Replace 2 Motorized Carts Replace 12 Patrol Vehicles Replace Special Services SUV ------------------------------------------------.-------------------------.-----------------------.-.---------------------- 2-PD Equipment Purchase and Replacement 2006/07 $130,600 2007/08 $131,300 2008/09 $71,800 2009/10 $121,300 2010/11 $113,010 This project consists of purchasing equipment for the Police Department. The following is a breakdown of the items to be replaced: 2006/07 10 Sirens & Cages Replace 10 vests Replace 6 radar units 10 Tasers SMART Trailer 51,000 6,500 18,000 10,300 12,000 Capital Improvement Program 2006-2011 Page 49 City of Aventura 2007/08 2008/09 2009/10 2010/11 Equip Crime Scene Van Equip Dive Van Dive team Dry Suits Tactical Ballistic Blanket Furniture for Offices LCD Projector for Roll Call 6,000 6,000 6,000 6,800 5,500 2,500 10 Sirens & Cages Replace 10 SWAT vests Replace 15 vests Equip Crime Prevention Van Equip Prisoner Van 10 Tasers K9 Dive Gear 51,000 25,000 10,000 10,000 10,000 10,300 10,000 5,000 55,000 6,500 10,300 7,000 57,000 35,000 10,300 12,000 10 Sirens & Cages Replace 10 Vests 10 Tasers Replace 10 vests 10 Light bars, sirens and cages Replace 2 boat engines 10 Tasers K9 Replace 10 vests 10 Light bars, sirens and cages Replace 2 Radar Units Replace 2 Lasar Units 10 Tasers Replace 2 Message Boards 7,000 58,710 7,000 8,000 10,300 22,000 3 - CS Equipment Purchase and Replacement 2006/07 $3,000 2007/08 $50,000 2008/09 $18,000 2009/10 $13,500 2010/11 $19,000 This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Community Services Department. The following is a breakdown of the items to be purchased: 2006/07 Emergency Light Bars for Vehicles 3,000 Page 50 Capital Improvement Program 2006-2011 City of Aventura 2007/08 2 Utility Vehicles 50,000 18,000 13,500 2008/09 2009/10 2010/11 Pickup Truck Replace Sedan Pickup Truck 19,000 --------------------------------------------------------------------------------------------------------------------------- 4-CD Equipment Purchase and Replacement 2006/07 $20,000 2007/08 $2,100 2008/09 $29,250 2009/10 $20,800 2010/11 $2,000 This project consists of the addition of equipment or the replacement of equipment that has become inefficient, defective, or unusable in the Community Development Department. The following is a breakdown of the items to be replaced: 2006/07 2007/08 2008/09 2009/10 2010/11 Pickup Truck 20,000 2 File Cabinets 1,500 1 Vertical file 600 Utility Vehicle 28,700 Bookcase 550 Pickup Truck 20,800 1 Vertical File 650 Bookcase 600 1 File Cabinets 750 Capital Improvement Program 2006-2011 Page 51