05-18-2006 Workshop
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19200 West (:ollntlV C1llh Drive Aventura. Fl 111RO
City Commission
Workshop Meeting
May 18, 2006
following 9 a.m. Commission Meeting
Executive Conference Room
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AGENDA
1. Capital Improvement Program 2006-2011 (City Manager)*
Future Action Required: Resolution
2. Ex parte Communications (Commissioner Diamond)*
Future Action Required: Amend Ordinance
3. Library Renovation Update (City Manager)*
4. City Manager Review (Commissioner Joel)*
5. Adjournment
* Back-up Information Exists
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact the
Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
.------T"---.....---. "T"-'-''''''--
City of A ventura
Capital Improvement Program
In Brief
2006/07 - 2010/11
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CIP IN BRIEF
2006 - 2011
This document has been prepared by the City of A ventura to provide important information to the public. This
briefing is a summarized version of the 2006-2011 Capita/Improvement Program document.
This document represents an update of the CIP that was originally prepared for the five
year cycle of 2005 to 2010. The update process is important for the CIP to become a
continuing and ongoing planning/implementation process. The last four years of last
year's program were reevaluated in light of unanticipated needs, cost revisions, new
project priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2010111) to complete the cycle. Projects included
within the framework of the program were based on input from Commissioners, staff,
City consultants and citizens.
The primary goal of the Capital Improvement Program is to develop a long - term plan of
proposed capital expenditures, the means and methods of financing, and a schedule of
priorities for implementation. The program forms the foundation for govemmental
participation in the development process and represents a commitment by the community
toward the achievement and maintenance of a desirable high quality of life.
Major emphasis was placed on the following projects:
. Waterways Park Development
· Transportation, Street Lighting & Safety Improvements
. Stormwater Drainage Improvements
. Citywide Beautification Improvements
. Park Maintenance Projects
.
It is significant to note that the funding plan has little financial impact on residents and
the community. Importantly, it continues to establish an ongoing mechanism to address
the City's infrastructure needs. No increase in the operating ad valorem tax rate is
recommended during the five year period.
3,700,000
2,890,300
1,040,000
540,000
326,500
CIP In Brief
1
OYERYlE\\ OF REC<>:\IMEl\DED PROJECTS
The proposed 2006 - 20 II Capital Improvement Program includes 21 projects in 5
functional categories with a total value of $13,552,298. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (34%), Transportation, Drainage and Infrastructure
Improvements (28%), Capital Equipment Purchase and Replacement (20%),
Information/Communication Technology (17%) and Public Buildings and Facilities
Improvements (1%).
The following table presents a summarized breakdown of the costs of the various projects
recommended for funding categorized by major function for each of the five years
covered by the Capital Improvement Program.
Program
Beautification & Parks Facilities $
Capital Improvement Program
2006107-2010/11
Summary By Function
2006/07 2007/08 2008/09 2009/10 2010/11 TOTAL
4,492,000 $ 64,500 $ 10,000 $ $ $ 4,566,500
1,625,300 680,000 735,000 400,000 490,000 3,930,300
27,000 0 0 0 0 27,000
604,750 463,000 448,000 385,000 398,000 2,298,750
550,160 621,668 461,050 563,860 533,010 2,729,748
7,299,210 $ 1,829,168 $ 1,654,050 $ 1,348,860 $ 1,421,010 $ 13,552,298
Transportation, Drainage &
Infrastructure
Public Buildings & Facilities
Information/Communication
Technology
Capital Equipment
Totals
$
Capital Equipment
20%
Transportation,
Drainage &
Infrastructure
28%
Beautification & Parks
34%
Information Technology
17%
Public Buildings
1%
CIP In Brief
2
SLJ\IMARY OF PROJECTS BY LOCATIO:'IJ A:'IJD YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Capital Improvement Program
2006/07-2010111
Summary By Location
Beautification Transportation Street Drainage Park Facilities
Location Improvements Improvements Lighting Improve Improve Improve
Founders Park Improvements 2006-2008
Waterways Park Development 2006/07
Country Club Drive Tennis Court 2006107
NE 29tb A venue Improvements 2010/11 2006/07
Miami Gardens Drive Improvements 2006/07 2006/07
NE 209 & Biscayne Blvd Median 2006107
Yacht Club Drive 2006107
NE 190the Street Improvements 2008/09 2007/08
NE 29th Place 2007/08
Yacht Club Way 2007/08
NE 207th Street 2007/08
Hospital District 2009/10
Williams Island Road 2008/09
Traffic Video Monitoring System 2006-2010
NE 34th Avenue 2010/11
Countdown Pedestrian Signals 2006/07
NE 213'" Street Outfall 2006/07
Improvements
Community Center Improvements 2006107
SLJ\I\L\RY OF MAJOR RE\ISIONS
The following represents the significant revisions or modifications to the proposed CIP
compared to the prior document:
· Added Country Club Drive Tennis Court Improvements from the previous year
- $70,000.
. Added NE 29th Place, Yacht Club Way, NE 29th Avenue and NE 34th Avenue
Road Resurfacing- $555,000.
. Added Countdown Pedestrian Walkway Signals throughout the major
intersection - $96,300.
. Added Community Center Improvements - $27,000.
. Added Founders Park Improvements - $4,500.
CIP In Brief
3
CAPITAL L\IPROrEMENT PROGRAM 2006 - 2011
HIGHLIGHTS
. Development and construction of the expanded 7 acre Waterways Park facility on
NE 213th Street.
. A total of $257,000 in improvements to Founders Park that includes a water
splashpad play area.
. Expansion of $954,000 Traffic Video Monitoring Program which provides for the
installation of cameras at key intersections to allow the Police Department to
monitor and respond to traffic conditions.
. Utilizes a stormwater utility program to correct and improve drainage along
roadways for certain areas of the City. A total of $1,040,000 worth of
improvements will be completed during the five year period.
. Implementation of $60 I ,300 of transportation improvements that includes street
lighting for NE 29th Avenue and Miami Gardens Drive Extension. Installation of
countdown pedestrian walkway signals at key intersections and a new bus shelter
at NE 213 th Street.
. A total of $540,000 of Citywide beautification improvements is funded to
continue to fulfill our goal of being the most beautiful City in South Florida.
Major improvements include: Miami Gardens Drive Extension, Biscayne
Boulevard Median (NE 209-212 St) and NE 207'h street (NE 34th Avenue
eastward to end).
. Road maintenance projects that total $1,335,000 to resurface asphalt and enhance
safety are included for NE 29th Place, Yacht Club Drive, Yacht Club Way,
Williams Island Road, NE 190th Street, Hospital District, NE 29th Avenue and NE
34th Avenue.
. Provides the necessary equipment to continue to provide high quality and
effective police services
. Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of city operations.
. Ensures that the tools of production, vehicles, equipment and technology, are
available for city operations.
CIP In Brief
4
FUNDING PLAN SUMMARY
The following represents an overview of the major points of the recommended funding
plan:
I. Utilize "pay - as - you - go" financing through annual appropriations to fund the total
five year amount of $13,552,298. No additional debt is recommended.
2. Utilize funding from impact fees and grants in the amount of $1,568,010 to assist in
the funding ofthe Waterways Park and police equipment.
3. No increase in the operating ad valorem tax rate is recommended during the five year
period. However, if operating expenditures increase at a higher rate than expected,
unanticipated events reduce key revenue sources, or an unforeseen emergency occurs
during the five year period an operating ad valorem tax rate increase may be required.
It should be made clear that the funding plan is based on a series of projections and
assumptions. If events occur that revise the projections and assumptions, the
financing plan will have to be updated and amended.
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five years of
the program.
Capital Improvement Program
2006/07-2010/11
Summary By Funding Source
Funding Source 2006107 2007108 2008/09 2009/10 2010111 TOTAL
General 3,122,310 1,017,868 847,250 827,560 818,000 6,632,988
Police Impact Fees 130,600 131,300 71,800 121,300 113,010 568,010
Stormwater Utility 640,000 250,000 50,000 50,000 50,000 1,040,000
Parks Development 1,000,000 0 0 0 1,000,000
Loan Proceeds 1,700,000 1,700,000
Transportation Fund 706,300 430,000 685,000 350,000 440,000 2,611,300
$ 7,299,210 $ 1,829,168 $ 1,654,050 $ 1,348,860 $ 1,421,010 $ 13,552,298
eIP In Brief
5
OVERVIEW FIVE YEAR FUNDING PLAN
This chart provides an overview of the funding plan for the General Fund including
projected revenues and expenditures over the next five years.
TABLE 3
RECAP OF AVAilABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL CAPITAL IMPROVEMENT PROGRAM
2006/07 2007/08 2008/09 2009/10 2010/11
TOTAL PROJECTED AVAILABLE RESOURCES $29,430,682 $30,479,612 $31,250,521 $32,416.208 $33,628.517
PROJECTED OPERATING EXPENDITURES 23,167,355 25,230.666 27.054.235 28.999,074 31.100,886
SUBTOTAL 6,263.327 5,248.946 4.196,285 3,417,135 2.527,631
lESS DEBT SERVICE REQUIREMENTS 2,250.000 2.250,000 2,250,000 2,250,000 2,250,000
TRANSFER TO GENERAL CAPITAL IMPROVEMENT
PROGRAM 4,013,327 2,998,946 1,946,285 1,167,135 277,631
BALANCE FROM PREVIOUS YEAR 9,500,000 10,391.017 12.372,095 13,471,131 13.810,705
TOTAL AVAILABLE RESOURCES FOR CIP 13,513,327 13,389,963 14,318,381 14,638,265 14,088,336
PAY.AS.YOU.GO PROPOSED APPROPRIATION. CIP 3.122,310 1,017,868 847,250 827.560 818,000
BALANCE IN CIP. END OF YEAR
$10,391,017 $12,372.095 $13,471,131 $13.810,705 $13,270,336
The City's finances remain strong and healthy over the five year period and no tax
increase is recommended.
$40,000,000
$35,000,000
$30,000,000
- - -
- -
- - -=- -- ......
-
- -
--
-
- -
$25,000,000
- - Revenues
-
Expenditures
$20,000,000
-"-CIP
Fund Balance
$15,000,000
$10,000,000
-
$5,000,000
-'.
-'.
-..-
$0
2006/07
200708
2008/09
2009/10
2010/11
CIP In Brief
6
2005/06 CAPITAL BUDGET
The following projects are scheduled for the fiscal year beginning October I, 2005 and
ending September 30, 2006:
Project
Amount
Waterways Park Development
$3,700,000
Citywide Beautification Improvements:
Miami Gardens Extension
Biscayne Boulevard Median (NE 209-212 St)
470,000
Founders Park Improvements
252,000
Drainage Improvements
NE 213th Street Outfall Update
Remove Weir Gate from NE 30th Avenue
640,000
Street Lighting Improvements:
Miami Gardens Drive
NE 29th Avenue
390,000
Yacht Club Drive Resurfacing
220,000
Traffic Video Monitoring System Program
279,000
Countdown Pedestrian Walkway Signals
96,300
Community Center Improvements
27,000
Country Club Drive Tennis Improvements
70,000
Information/Technology Improvements
604,750
Capital Equipment
550,160
Total Capital Projects Expenditures
$7,299,210
CIP In Brief
7
FIVE YEAR ESTIMATES
The following tables represent estimates of revenues and expenditures relating to the General
Fund during the five year period:
.
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
200512006 200612007 2007/2008 200812009 2009f10 2010/11
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $14,005,032 $14.845.334 $15.587,601 $16.289,043 $17,022,050 $17,788,042 {'I
FPL FRANCHISE FEES 2,128,000 2,191,840 2.257,595 2,325.323 2,395,083 2,466,935 (b)
FRANCHISE FEES 310,000 319.300 328,879 338.745 348,908 359,375 (0)
UTILITY TAXES 5,655,000 5,824,650 5.999,390 6,179,371 6,364,752 6,555,695 (d)
CITY OCCUPATIONAL LICENSES 650,000 656,500 663,065 669,696 676,393 683,157 (e)
BUILDING RELATED REVENUE 1,300,000 1,200,000 850,000 500,000 500,000 500,000 (f)
STATE SHARED REVENUES-UNRESTRICTED 327,500 338,963 350,826 363,105 375,814 388,967 {gl
HALF CENT SALES TAX 1,599,000 1,654,965 1,712,889 1,772,840 1,834,889 1,899,110 (h)
CHARGES FOR SERVICES 884,000 914,940 946,963 980,107 1,014,410 1,049,915 (i)
FINES AND FORFEITURES 201,500 207,545 213,771 220,184 226,790 233,594 (j)
MIAMI GARDENS DRIVE EXTENSION 566,000
CHARTER SCHOOL LAND LEASE PAYMENTS 250,000 250,000 250,000 250,000 (kl
E911 REVENUES 182,000 187,460 193,084 198,876 204,843 (II
MISC. REVENUES 50,000 50,000 SO,OOO 50,000 50,000 50,000
INTEREST ON INVESTMENTS 115,000 115,000 119,025 123,191 127,503 131,965
COUNTY OCCUPATIONAL LICENSES 25000 25000 25000 25,000 25000 25000
TOTAL CURRENT YEAR REVENUES $27,816,032 $28,526,036 $29.542,464 $30,279,689 $31,410,467 $32,586,597
TRANSFERS FROM TRANSPORTATION FUND 629,535 651,203 673,732 697,050 721,185 746,184
TRANSFERS FROM SCHOOL FUND 30,000 33,000 34,155 35,350 36,588 37,868
TRANSFERS FROM STORMWATER UTILITY 212,353 220,443 229,261 238,431 247,969 257,887
TOTAL AVAILABLE . 28,687,920 . 29,430,682 . 30,479,612 . 31,250,521 . 32,416,208 . 33628,517
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2005106 2006107 2007/08 2008/09 2009/10 2010111
City Commission $114,587 . 116,879 $ 119,216 $ 121,601 $ 124,033 $ 126,513
Office of the City Manager 769,807 831,392 897,903 969,735 1,047,314 1,131,099
Finance Support Services 1,280,720 1,383,178 1,493,832 1,613,338 1,742,405 1,881,798
Legal 256,000 261,120 266,342 271,669 277,103 282,645
City Clerk 274,236 296,175 319,869 345,458 373,095 402,943
Public Safety 10,593,035 12,058,269 13,264,096 14,325,223 15,471,241 16,708,941
Community Development 1,812,516 1,712,516 1,590,955 1,554,593 1,491,777 1.426.448
Community Services 4,634,766 5,005,547 5,655,991 6,108,470 6,597,148 7,124,920
Non - Departmental 1 391 000 1 ,502 280 1,622,462 1744,147 1874,958 2015580
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 21,126,667 $ 23,167,355 $ 25,230,666 $ 27,054,235 $ 28,999,074 $ 31,100,886
General Fund Transfer to 1999 Debt Service 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000 1,365,000
General Fund Transfer to 2000 Debt Service 485,000 485,000 485,000 485,000 485,000 485,000
General Fund Transfer to 2002 Debt Service 400,000 400,000 400,000 400,000 400,000 400 000
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,250,000 2,250,000 2,250,000 2,250,000 2,250,000 2,250,000
TOTAL PROJECTED EXPENDITURES $ 23,376,667 $ 25.417,355 $ 27.480,666 $ 29,304 235 $ 31249,074 $ 33,350,886
~
CIP In Brief
CIP In Brief
CITY OF A VENTURA
CITY COMMISSION
Mayor Susan Gottlieb
Commissioner Zev Auerbach
Commissioner Bob Diamond
Commissioner Harry Holzberg
Commissioner Billy Joel
Commissioner Michael Stern
Commissioner Luz Urbaez Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Pastoriza Cole& Boniske, P.A., City Attorney
Harry M. Kilgore, Finance Support Services
Robert M. Sherman, Community Services
Teresa M. Soroka, City Clerk
Thomas Ribel, Police Chief
Joanne Carr, Planning Director
Mariano Fernandez, Building Director/Official
Dr. Katherine Bray Murphy, Charter School Principal
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Article IV. Administration ofthe Zoning Ordinance
Sec. 30-69. Ex parte communications.
The following process shall apply to quasi judicial actions pending before the
Village Council:
(1) Communications between Council and public. All oral and written
communications with the public involving quasi judicial action pending before the
Village Council must take place at the public hearing. Outside of the public hearing, the
Council is prohibited from discussing the merits of any matter on which action may be
taken by the Council.
(2)
Communications between Council and staff
Written and oral
communications between Council members and staff shall be allowed.
(3) Written communications. In the event that a Council member receives a
written ex parte communication, the Council member shall immediately submit the
written communication to the staff so that it can be placed in the file and made a part of
the record either before or during the public hearing prior to the Council voting on the
application.
(4) Site visits. A Council member may make a site visit regarding a quasi
judicial matter pending before the Council, provided that the existence of the site visit is
made part of the record prior to the Council taking final action on the application.
~ 34-33
AVENTURA CODE
Staff shall mean members of the City staff.
(Ord. No. 2001-06, ~ 3, 6-5-01)
Note-See the editor's note to Art. II.
Sec. 34-34. Ex-parte communications.
(a) Except as otherwise specified herein, this section is adopted to follow the disclosure
processes of F.8. ~ 286.0115(1), and shall be construed so as to be consistent therewith.
(b) Except for the specific issue which is the subject of a pending quasi-judicial matter for
which an application has been filed with the City pursuant to section 34-32 of this Code, any
Commissioner may choose to discuss the merits of any proposed project or development on
which action may be taken by the Commission with any person not otherwise prohibited by
statute, charter provision, section 34-40 or other ordinance, if the Commissioner complies with
the applicable procedures of paragraph (c) and (d) of this section 34-34. As to any specific issue
which is the subject of a pending quasi-judicial matter for which an application has been filed
with the City pursuant to section 34-32, outside of the public hearing Commissioners are
prohibited from discussing the merits of the specific issue for which approval is sought by the
pending application with any person other than the City staff. The term "specific issue", as
used in this paragraph, refers to the specific variance, conditional use, rezoning, site plan, plat
approval or like item for which approval is sought, rather than referring to the general matter,
as opposed to the merits, of the proposed project or development itself. Notwithstanding any
contrary provision of this paragraph (b), the prohibitions of this paragraph (b) shall not apply
to applicant conferences with the City Manager which are attended by individual Commis-
sioners (no more than one Commissioner at each conference) provided that the City Manager
first finds and certifies in writing that the application concerns a project of significant impact,
and schedules such conferences. The term "project of significant impact," as used in this
paragraph, means a project which has the potential to substantially enhance or substantially
impair the public health, safety or welfare.
(c) Compliance with the procedures of this section 34-34 shall remove any presumption of
prejudice arising from ex-parte communication with any Commissioner.
(1) Oral communications. The subject of the communication and the identity of the person,
group. or entity with whom the communication took place shall be disclosed and made
a part of the record before final action on the application. At the quasi-judicial hearing
the person or persons responsible for the ex-parte communication, any party to the
hearing and any participant shall have the opportunity to contest the accuracy of the
matters disclosed.
(2) Written communications. Any written communication related to an application pend-
ing before the Commission shall be forwarded to the appropriate staff for inclusion in
the official file for the application, and shall be disclosed on the record before final
action on the matter. It shall be the responsibility of the applicant to review the official
file periodically to determine whether written ex-parte communications have been
placed in the official file.
Supp. No.8
CD34:4.2
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Ma~ II 06 03:36p Bill~ Joel
na~ ~~ UQ uc;~~p
305-931-2401
p.1
,.. ,
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO:
City Commission
DATE:
May 11. 2006
hd
FROM:
Commissioner Billy Joel
SUBJECT: City Manager Evaluation
Our City Manager has performed exceptionally well this past year and was responsible
for a smootn transition with a new Mayor and three new Commissioners. On June 3.
2006. Mr. Soroka will celebrate his tenth year as our city manager. This is an
extraordinary feat in itself in light of the Hmited tenure of most city managers in our
surrounding communities.
The City Manager has demonstrated that he continualy seeks challenges. offers
innovated alternatives to solving problems, motivates employees. maintains a
responsible budget and strives to keep communications flowing freely with the
Commission and residents, His outstanding performance has been recognized by the
community at the reeell! fundraising event to celebrate his 50111 birthday. In his honor,
$ t 50.000 was contributed to benefit the ACES Media Center.
This past year has been a challenging one. Along with changes in the Commission. the
City enacted a building moratorium. updated its comprehensive plan and adopted
stricter land development reQlJlalions for redevelopment and multifamily development
Our City Manager, City Attorney and staff were instrumental in providing guidance and
sound recommendations to overcome a very difficult and lengthy process. which
allowed the City Commission to achieve our goals. In addition, PBA negotiations this
past year were the most difficult in the City's short history. Fortooately, both sides
finally came to a fair settlemell! at the bargaining table.
The area that Mr. Soroka deserves the most recognition is his oversight and leadership
during the hurricanes of 2005. The entire City was impressed with the expeditious
response and recovery that our City forces exhibited during the various hurricanes.
Another major accomplishment was the successful negotiation of the purchase of the
Gulfstream property whereby the City will receive a larger park site for less money and
less residential development that was originally contemplated.
"8~ 11 06 03:37p Bill~ Joel
'....;1 ..." ""go U~. ~~,...
305-931-2401
p.2
,..~
One of the areas I feel the Manager does not receive enough recognition is hjs
oversight and concern for our Charter School. There are many individuals, including the
principal, school staff and teachers that are responsible for the success the school has
achieved over a short period of lime. For a City our size to take on the awesome
responsibility of operating a school is testament to his management skills and his
passion for its success. As we all know this is a very time conslDlling responsibHity - one
that no other manager in this County has to deal with. In fael, through his efforts and
those of his staff. the City has benefited from a great deal of cost savings by taking on
more responsibilities from Cbartar School USA oyer the years. In this regard I feel the
Manager should receive a separate stipend in addition to his regular pay.
The compensation package I am reconvnending is intended to acknowledge the
perfonnance of our Manager and to recognize that he is an extremely valuable asset for
our community.
The following is an ovelView of compensation for City Managers in the Counly:
City of Miami Beach Manager. $230,000; two Assistants - $310,000
City of North Miami Manager: $186.000
City of Sumy Isles Beach Manager. $176,000; Assistant Manager $106.000
Vdlage of Key Biscayne Manager. $178.509
VHlage of Pinea'est Manager. $170.290; Assistant Manager $100.000
City of Aventura Manager: $177.758
Years of service
City of Miami Beach Manager. 5
City of North Miami Manager: 3
City of Sunny Isles Beach Manager. 0
ViUage of Key Biscayne Manager. 4
Vilage of Pinecrest Manager: g
City of Aventura Manager. 10
Based on \he foregoing I recommend the following compensation package for our
Manager.
1. Annual stipend of $9.500 for charter school operations oversight
2. Increase his life insurance coverage from 100% of his salary to 200% of his
salary. Annual oost to the city is approximately $800.00.
3. $12.500 net bonus.