HomeMy WebLinkAboutResolution No. 2026-43 Southern Comfort Solutions Contract for IT Server Room HVAC System Replacement - July 7, 2026Quote # 26-347
Proposal
Southern Comfort Solutions, Inc.
P.O. Box 961482
Miami, FL 33296-1482
(305) 233-3192 Fax (305) 386-5146
State License # CAC1822559
Proposal Submitted To:
Date: 4/29/2026
City of Aventura
3385 NE 188th Street
Aventura, FL 33180
Attn: Angel Blanco
We hereby submit specifications and estimate for:
(3) New Mitsubishi 5 -Ton Inverter
Complete Systems & (1) 5 -Ton system
With (2) 24K BTU Ceiling Cassettes and
(1) 12K BTU Ceiling Cassette.
1. Removal of (3) existing IT Room split systems.
2. Run new refrigerant lines from balcony CU's to indoor units.
3. Mount new condensers to balcony floor with hurricane approved tie downs.
4. New indoor vertical AHU's units will be placed where the existing ones are.
5. Install a new 5 -Ton Three Circuit Mini -Split system with (2) 24K BTU Ceiling
Cassettes for the 911 Room and a 12K BTU Ceiling Cassette for the server room.
6. Run new refrigerant lines with the required branch circuit boxes, isolation valves
and all necessary piping accessories for the three -circuit system.
7. Reconnect drains to existing drain lines for the IT room units.
8. Run new drain lines from 911 ceiling cassettes to closest IT room AHU. Run drain
line from 12K BTU ceiling cassette to janitor closet.
9. Certified Diamond Designer using the MEUS Diamond System Builder.
10. Trane factory start-up.
11. Crane Service.
Equipment Information:
(3) TRANE MITSUBISHI Variable Refrigerant Flow — HEAT PUMP Systems —
as follows:
3 — 60MBH Heat Pump condensing unit
2,000 Hrs. Salt Spray Manufacturer Coating
Inverter driven compressor
208-230/1/60
R -454B Refrigerant Equipment
3 — 54MBH Multi -Position Ducted Indoor Units
Programmable wired thermostat, 1 per indoor unit
Floor condensate overflow electronic sensor, 1 per unit
Port Adapters as Required
Local Equipment & Installation Supervisory Technical Support
Full Trane/Mitsubishi Factory Elite Startup
Five (5) year Trane Factory Labor Warranty
(1) TRANE MITSUBISHI Variable Refrigerant Flow — HEAT PUMP Systems — as
follows:
1 — 60MBH Heat Pump condensing unit
2,000 Hrs. Salt Spray Manufacturer Coating
Inverter driven compressor
208-230/1/60
R -454B Refrigerant Equipment
2 — 24MBH 4 -Way Ceiling Cassette Indoor Units
Integral Condensate Lift Pumps
Cassette Decorative Grilles
1 — 12MBH 4 -Way Ceiling Cassette Indoor Unit
Integral Condensate Lift Pump
Cassette Decorative Grille
Programmable wired thermostat, 1 per indoor unit
Isolation ball valves, 2 per port on branch controller / indoor air handler
Port Adapters as Required
Local Equipment & Installation Supervisory Technical Support
Full Trane/Mitsubishi Factory Elite Startup
Five (5) year Trane Factory Labor Warranty
Warranty Information: The parts are warranted to the original owner for a period of
one (1) year from the date of installation by a licensed contractor. The compressor is
warranted to the original owner for a period of seven (7) years from the date of
installation by a licensed contractor. The parts and compressor will be warranted for
a period of ten (10) years to the original owner if the following conditions are met:
1) The system is designed by a Certified Diamond Designer using the MEUS
Diamond System Builder (SCS is Certified for this).
2) The installing contractor has successfully completed the CITY MULTI MEUS
approved training course (SCS has this Certification).
3) The contractor has submitted a completed and approved MEUS Extended
Warranty Process report.
These limited warranties DO NOT include labor or any other costs incurred for
service, maintenance, repair, removing, replacing, installing, complying with local
building and electric codes, shipping, handling or replacement of the System,
compressors or other parts.
Exclusions: Additional refrigerant leak sensors/monitors, ASHRAE 15 compliance
calculations, any fire rated compliance materials, any mechanical ventilation
accessories, emergency start/stop, BACnet interface
or license, central control panel, control and sensor wiring, tie into existing BAS,
damper interlock, external filter boxes for ceiling concealed units, auxiliary drain
pans, drain pan level sensor, condensing unit stand, low ambient kit, condenser coil
hail guards, smoke detectors, disconnects any high/ low voltage wiring, testing,
balancing and any item not listed above.
Total Material Cost $100,200.00
Total Labor Cost $ 24,720.00
Total Job Cost $124,920.00
Payment to be made as follows: 50% Upon Issuance of Purchase Order. 50% Upon Completion.
All Material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to best industry
practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon a work order
and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays
beyond our control. Owner to carry fire, tornado and other necessary insurance.
Authorized Signature ________