Resolution No. 2025-26 Emergency Purchase HVAC Arts & Cultural Center - Southern Comfort Solutions Inc.- April 8, 2025CITY OF AVENTURA RESOLUTION NO. 2025-26
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, APPROVING THE EXPENDITURE OF FUNDS
BY THE CITY MANAGER FOR EMERGENCY PURCHASES
AUTHORIZED BY SECTION 2-252(D) OF THE CITY CODE FOR AN 80-
TON CHILLER FOR THE CITY OF AVENTURA ARTS AND CULTURAL
CENTER; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the chiller at the City of Aventura Arts and Cultural Center
experienced a mechanical failure; and
WHEREAS, staff solicited and received only two proposals from reputable vendors
for the purchase and replacement of the chiller; and
WHEREAS, the City Manager is recommending that the proposal submitted by
Southern Comfort Solutions, Inc., attached hereto as Exhibit" A", is necessary to alleviate
any potential dangers to the health and safety of the public; and
WHEREAS, the staff is aware that this project is a non- budgeted expenditure and
will be appropriated in a mid -year budget amendment; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of approving the emergency purchase.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. Recitals. That each of the above -stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Purchase Approved. That the City Commission hereby approves
the emergency purchase identified in the scope of work submitted by Southern Comfort
Solutions, Inc. at the quoted price.
Section 3. Implementation. That the City Manager is hereby authorized to take
all actions necessary to implement the purpose of this Resolution.
City of Aventura Resolution No. 2025-26
Section 4. Effective Date. That this Resolution shall become effective
immediately upon its adoption.
The foregoing Resolution was offered by Commissioner Kruss, who moved its
adoption. The motion was seconded by Commissioner Bloom, and upon being put to a
vote, the vote was as follows:
Commissioner Clifford B. Ain Yes
Commissioner Gustavo Blachman Yes
Commissioner Amit Bloom Yes
Commissioner Paul A. Kruss Yes
Commissioner Cindy Orlinsky Yes
Vice Mayor Rachel S. Friedland Yes
Mayor Howard S. Weinberg Yes
PASSED AND ADOPTED this 8th day of April, 2025.
WARD S. WEINBERG, ES
MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY
A.
ROBERT MEYERS
CITY ATTORNEY
WEISS SEROTA HELFMAN COLE + BIERMAN, P.L.
Page 2 of 2
Quote # 25-078
Proposal
Southern Comfort Solutions, Inc.
P.O. Box 961482
Miami, FL 33296-1482
(305) 233-3192 Fax (305) 386-5146
State License # CAC1822559
Proposal Submitted To:
Date: 4-3-2025
City of Aventura Arts & Cultural Center
3385 NW 188th Street
Aventura, FL 33180 80-Ton Chiller Replacement
Attn: Angel Blanco
We hereby submit specifications and estimates for:
1. Remove existing rooftop portable unit.
2. Provide and install a new 80- Ton Carrier Chiller with the following specs:
AIR-COOLED SCROLL CHILLER
• 460-3-60
• 082
• STANDARD TIER
• VARIABLE SPEED FAN (6-POLE)
• DX, SSV OPTION
• DX, SUCTION LINE INSULATION
• BACnet IP
• STD COMPR.
• STD FAN (FB6)
• STD SOUND
• FULL HAIL GUARD
• STD SCCR (10kA)
• E-COAT COPPER/ALUMINUM COIL
• NO DESUPERHEATER
• NO PUMP, DX
• PIC6 + REMOTE CONNECTIVITY WITH ETHERNET SWITCH
• RAPID RESTART
• NO PRVs
• DX, EVAPORATOR HEATER
• SINGLE POINT WITH DISCONNECT
• CONVENIENCE OUTLET GFI
• CONTROL TRANSFORMER TO SERVE ALL CONTROLLERS, RELAYS
• ON/OFF CONTROL SWITCH
• Field Supply Factory Start-up
3. 60-Ton Crane
4. Pipe new chiller to existing locations of portable flanges.
5. Replace both lug -type butterfly valves that the portable hoses are
connected to.
6. New Triple Duty Valves, Pump Check Valves, Suction Diffusers, Butterfly
Valves and all necessary piping modifications needed to install new
pumps.
7. Provide and install new neoprene rubber isolators between new chiller and
structural steel for sound and vibration isolation.
8. Replace Expansion Tank and Chemical Pot Feeder.
9. Have entire Chiller seacoast coated by Blygold of Florida for longer life.
10. Run new 4" Black Pipe from new Chiller to existing mains.
11. (2) Solar Powered Digital thermometers, pressure gauges, & strainer.
12.(2) 3/" Thread-O-Lets for Controls Companies water sensors.
13. Re -insulate new water lines with 2" foam glass insulation and corrugated
metal jacketing matching existing ones on mains.
14. Engineered drawings for unit tie down to structural steel to meet new
SFBC.
15. Complete Test & Balance of New Chiller and Pumps.
16.All work to be done during normal working hours with the exception of the
shutdown that will be needed to remove portable rubber hoses and
complete piping to new lug -type butterfly valves.
Not Included: Replacing existing main 200-AMP Breaker with a required 175-
AMP breaker in downstairs electrical room panel, control conduit or wiring of any
kind, rooftop electrical connection to new chiller. Permit fees are to be re-
imbursed by the City at cost with no mark-up.
CHILLER HAS A 12-15 CALENDAR WEEKS TO SHIP FROM MONTERAY
MEXICO. AN ADDITIONAL 3-4 WEEKS WILL BE NEEDED FOR THE UNIT TO
BE SEACOAST COATED.
Total Job Cost As Per Scope Above : $241,575.00
Total Cost of Replacing (2) 10HP CHW Pumps: 28,900.00
ADD IF PERFORMANCE & PAYMENT BOND WILL BE NEEDED: $13,525.00
Payment to be made as follows: 25% Upon Issuance of Purchase Order on Chiller Portion of Work. 25% Upon
Chiller Delivery to the Coating Company. 25% for Pump Project, 25% Upon Chiller Start-up. Price is guaranteed
for 30 Days from date of this proposal. Pricing subject to change after 30 days.
All Material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to best industry
practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents
or delays beyond our control. Owner to carry fire, tornado and other necessary insurance.
Authorized Signature